you you you you you you you you you you you you you you you you I'm going to go to the community and block the block. Yeah. We have with us tonight Miss Sheena Stevens in this the Walla Valley, on the regional commission, and they're gonna take over the proceedings of this here. Okay. Okay, come on up. Good afternoon afternoon everyone. I'm not sure if everyone receives one of the genders from us because they have a little more information and just packet for you from the government. But the general idea of the public hearing is to just get input. Citizens input, we have also a few articles that's going around, we have to take survey. So I'm just going to start and read it right from the agenda. The purpose of the hearing, the City of Public Build is applying for the Community Development Law Grant Program, which provides funding to assist a wide range of eligible activities, and to provide housing improvement projects, public facilities projects, such as water system improvements, and its growing sewer lives. Construction buildings such as local health center or head start center, the economic development projects, all projects must substantially going to fit low to moderate income people. And when we say substantial, it has to be a 70%. However, the City of Thomasville is applying for public facilities, improvements projects, to constructing new buildings for better women's shelters. And to attain a review, review of eligibility views of CDBG rating factors. We have to select the architectural firm and that's to be determined. Another thing to be determined is also your match and the language access plan requirements. And with language access plan requirement, if you recall, the thing is the last page. Which we don't really have to do with that because we pulled it. And the percent of Spanish speaking Spanish speakers who speak English less than very well is just point to two percent. And it has to be five percent. So let's here. We already said that you all were, they haven't gotten a bill yet. But there are a final four days for the women's shelter because the building is inadequate. And not only that, they want to be able to accommodate more women and children. And so part of that process is we we're gonna go around town, complete those surveys, get their inputs, and I think they're also gonna interview some of the people in the shelter. And are there any questions? That's it in the budget. And if you have it, sign the sign in sheet because plenty of here needs a requirement of the grant. And so everyone is here to turn our presentation. We need for you to sign in for us on our sign in sheet. Signed sheet. Got bearer. Did she? Grab, she told me she'd bring it in. He's got it. You've got it? OK. are able to pass that every minute. You're going to wait at them. There we can pass it around. Yeah. Okay. And then if you're also in the same packet once you look at it, these are just what the great scores. Program, these are really programs strategy. We have to prove that there's need and we have to in the program in fact, cause per person. We get bonus points for citizen participation. So that's why that signage is important. And you want to add a how how much is it? How much you got going for? Or what's the amount? Now that's what's up in the air now because we haven't secured the building. Correct? We haven't secured the building yet to know exactly how much the building will cost to how much the max. The max. Yeah, we know that we were requesting $1 million which was was to ask if the men asked to apply. I talked to Jennifer today. They're working out the location, which will not be presented here. Jennifer just wants to do that. But as soon as they get that work out, the RFP for the architect to design is out. So as soon as we get that back, it's gonna be a tight timeline to be able to work deadline. We're working to get all those pieces together so that we'll have what they're required matches. This is not gonna be anything that the city has to pay for, but we'll have those more informed numbers and we'll come back and share that with the council. We may not be able to do that by the deadline application. So we're not doing the match? No, we're not responsible that. If anybody had a couple of things. Well, I think that's because they're in partnership with the same one time council. Council, yes. Yeah, I can't say that. I can't say that. I'll see you on the house because you all partner with them to apply to these grades. So we're providing the grant application that services are working with the Regional Commission and House of the Army to make sure that everything that is smoothly, the city is responsible how we've got the memorandum of the agreement and the memorandum of understanding that explains who is responsible for everything. So also I'm not the home is responsible for the match and everything related expenses. We're just helping with the process and we have to be active. Correct. Anything else we need to cover in the public them? Just the purpose of it and answer any questions anyone may have. And there is a survey that you are coded that went out some public hearings. Just following that and you have to ask outside of this meeting. You want to add something for close-out? Just in addition to that, I know that you have to, we have something to do with the strategy. Yes, we're going to cover that. We'll just make sure that everything is fine. Yes, sir. Thank you. Thank you. We're done. That's it. Application is due April 4th. Thank you. Thank you. All right. Thank you. And we're done. That's it. Application is due April 4th. Thank you. Thank you. All right. Thank you. We'll come back into our council workshop. So all right. Thank you, Mr. Mayor. We'll get into the agenda for mending that. We have a consider of ordinance, to demolish unspeaked structures that'll be by executive director, inspection and engineer Mr. Mark Harmon and this is this will be the second reading on these two properties. Mr. Oliver. As an account for mayor, nothing has changed since our previous presentation in first vote. I do want to share a young that asked about the total budget that I had for this year. So we have four different categories. I have 60,000 for demolition, which is pretty purely the taking down the property. I have about 15.5,000 for praisles and related items like that. Another 12.5 for time search is in about 8,000 for ads, which we have to post every time. So that total is 96,000. These cost us between 5 and 7,000 to take down if we go from start to finish with our funds. What y'all have seen in years past, like last year and a year before, we took down 31. That's because it's a combination of us initiating these cases and sometimes we get cooperation of the individuals that we're targeting. And we invest, you know, an appraisal or, you know, some other effort legally and maybe the first add and after that they take a problem to down. So we can stretch these dialysis for them, can we have enough if we do any one to 25 in 20? Okay? So, nothing else has changed. I would ask for your second vote on the ordinance to demolish 509 West Plague, please. I'm sorry. Anything else? Mark on these two properties? No, we're good. All right. Thanks, Mark. Thank you, guys. We will have new business, be a first reading an ordinance that set 8,750 square feet of real property of Jason the fire station two. And that is the fire station that is on top of the bill of art. That would be Mr. Tim Sanders. Thank you, Chris. Good afternoon, Mayor Council. On Monday we will ask the city to entertain the first reading to accept a very near as slow but real property. It's adjacent to the fire station too, which again is on Pontry Boulevard. It's located at 1750, South Pontry. Fire station two shares is Western boundary with 1720. And this is a shop from the tax map, where you can see the blue outline property to the right is bar station two and then 1720 is the property question is immediately to the left. In short what we have is a discrepancy in the two legal descriptions between these two pieces of property in which they literally, if you read the two legal descriptions, they overlap just a little bit. And we're talking, you know, a little over 8,000 square feet, the front edge on this particular piece of overlap that's at its widest of 21 feet and then it takers to a very narrow point. So it just literally runs down the property line. Cellar has already closed on sale of 1720 less except this very narrow strip. And what they propose, as it means to clean up the title, is just to give this little piece of narrow strip to the city, and of cure the problem between two legal descriptions. I've looked at it, I've had my real estate department look at it, we don't have the issues with it, so we recommend the council accept this piece of property. So we're accepting what? Twenty-one feet? It's no man, it's eight thousand feet, but if you need to go back to... That's the trailer, I mean the mobile home mark. Yes ma'am. So this is a little bit better. So if you look on the far right hand side of the screen, that's no worse than that's South country Boulevard. And you can see it's pretty light that there's a series of hash marks running from right to left starting at the Boulevard. And it runs to a very narrow point on the far left side. That's this little strip of property where these two legal descriptions overlap with each other. And you see this from time to time, downtown is very common. See all the legal descriptions that literally just overlap by a little bit. And so, again, the seller is proposing to do is simply give this new narrow strip to the city and sort of be done with it. There's no value to them. It'll clear up the title, which is pretty straightforward. So the strip would be even across? So basically that that hashmark strip would become the cities. And so it's not talked about it, there's a fence there and a hedge and that's really about it. It's at the very widest point. It's only 21 feet and just runs all the way to the back. Great. Take for me. Okay. Glad to answer any other questions. This accepting real property text in ordinance, not informed once, codify the text to readings. So this will be the first reading. Oh good. Expectations. Next we'll have a resolution to distribute local options sales tax or lost firms for recreation to seize the Barrett Boston, Coolitz, Mary's, or Clotney and Pavell, or the chief financial officer Ashley Simpson. Good afternoon, Mayor and Council. So you all should be very familiar with this item. We do this each year. So nothing has changed. But just some background information for those who are not familiar with the item. This is related to the local option sales pets. We split those phones out between the city and the county and we all have different duties of how we'll spend that money. So the city we spend our money on recreation so it's 21% of the loss needs to go to recreation. So we receive that monthly every year and so those funds are to be used for recreation only it is for the surrounding counties in and in the city. So each year we take a portion of those funds and write the check directly to the surrounding towns and it's been $5,000 each year. We budget for it and last year we usually touch base with the surrounding towns to see how they spent those phones and our parks manager and golf director can touch on that. But most of this was used for routine maintenance. There might have been some events and some repairs. But this is how they use their phones. So again, the surrounding towns do receive their own portion of the loss. This is just in addition to that. So we cut them a check of 5,000 each year. Do you have any questions about that information? All right. So Monday I'll request that you consider a resolution for a distribution of lost funds of 5,000 each to the cities that's listed on your screen here. Thanks, Ashley. Next, we'll have a resolution to award a bid for Phase 2 of 233 West Jackson Street. A gateway to the amphitheatre project. And again, that would be executive director of inspections in engineering, Mark Hartman. Thank you, Mr. White, Mr. Mayor and Council. So, through lack of attention, 233 West Jackson, loads of you who don't know the history, had fallen into severe disrepair and collapsed. There were a number of leans on the property, including an IRS lien. The only solution left was to take this property acquired by the city through imminent domain. That allowed us to demolish the property, but the property had already collapsed. It was taking on rain, animals, that sort of thing. It was in very bad shape. And this corresponded pretty close to the same time that we constructed to build out a amphitheater. So through various input, of course, plans were devised. And we finally settled on what you have seen now which is a gateway to the amphitheater to the ribs. So we first engaged in landscape architect Scott Dismutes to reimagine this space. I think you did a very good job. The first phase of course was the structural steel that you see there in place. And of course, this last phase is the landscape irrigation, a little bit of sod, that's what I think, that will be provided. So we're also doing this in conjunction with the donation of the main focal point of the central area, which is a raised, all steel bed that's provided to us by Hearstmore. They were very nice and gracious in donating this for us. So this project, the second phase of this project was advertised initially to nine invited bidders. We believe this project is going to be less than $100,000 to complete. We received a total of three bids. The lowest of which was DR-done construction at $175.443, which we later negotiated down to a total of $144. Here you can see the other bids that came in and mixed, $2.16, $276, and of course the negotiating $144. We've had a number of delays. We're eager to get this project completed before Rochow. So in addition to the one 44, we put an incentive in the contract of 10% if they are 100% complete before Rochow. What's their trying, they're gonna try to do. So we're asking for you all, and I'm going to show you a few photographs. This is an image after demolition before the project started. You can see the overall condition. Of course, the front and the rear were boarded at the time. This is the project plan for those of you who may be a little bit fuzzier, haven't seen it in a while. This is a section three-minute kind of showing you how the space will feel once it's fully developed, all the landscapes in place and somewhat mature. The sign is that's there is not a part of this scope. We thought that we were going to be able to find the actual sign from the Ritz, original Ritz Theatre. We've been unable to locate it after an exhaustive search, but those will be added at some point in the future. You can see front beside the little small area where the window says Ritz can act duplicate roles, but primarily as a ticket booth or a gateways, you come in. And we're asking that you approve and award the contract for 233 West Jackson Phase 2, the amphitheater to DR Dunn Construction being the lowest qualified bidder to perform the work. I'll be glad to answer any questions or further discussion. So I've seen somebody putting some brick up now was that part part of this? Is that part of the... They are jumping the gun as they trust. Yes, they are. You know, the conversation he and I had was, you know, we're for him to try to meet that deadline. He want to go ahead and buy materials which I said, we will need those regardless of what we do. So they did jump the gun and that's exactly what's going on as part of this. So who made the decision to do the incentive that we had to have it be by Rose Show? So that and that's another $14,000. It is $14,400. That proposal is initiated by our city manager, which I think is a great idea. I think all of us want to see it done and complete. It is a hazard and it's something that we need to get done and finish it. I agree. I agree. The ultimate ladies up to you who have heard that. I agree that. I'm just not. We put that in there. Good. In the 14th. Well the contract term is 90 days, which is doable. As we see with a lot of these contracts, there's always a way, if this happens or there's a material to the lake, So that 90 days in each turn into 120 or 150 days that happens routinely for legitimate costs. Be it rain, be it delays in materials, be it you know some of you see I mean all those things can be reasonable explanations for delay. So this is a way to move them forward which I think in this case is a good idea and I think it shows well on the city to get rid of those bearer cases and have that here. And he may not make it this brown. I mean, and it's an all or nothing proposition. Yeah, and part of the 100% done or not at all. The thought process was even with the incentive built in, it's way under the bid that he submitted it and well with under the next two lower bids that submitted. So. And it took, just what we've done, it took, what, four months, six months. Yeah, one of the bright ones from all that. We know that I've been for a Christmas. Right. Yeah. That's right. And listen, I can go through the litany of delays and causation as to why this has occurred all of them in the good of them, but I think we're all ready to see it down and see it complete and be the little gym that it can be. I've got to just, I mean, it looks like the plans are all the same. What was anything cut? Because that plan was presented to Main Street downtown about the authority of the people. So some of the things that occurred that were not part of his I'm not sure about the other bitters but of the bitter I negotiated. One of the things he included was the planting bed. One of the alternates that we proposed ages ago was a raised concrete bed because we didn't think we could provide the steel or reasonable price. So I was I was one of the things we were thinking about value engineering. Well he picked up on that and included that in his bid. He picked up on a number of other things like stainless steel fasteners in the little wooden deck that literally is less than 12 inches off the ground. So we moved that back to ceramic coated fasteners. That saved about $5,000 in an hour. And there were a number of other elements. We went back to his soaps and negotiated them further and tried to beat it down to get it to a number that we thought was acceptable. Is lighting included in them? The lighting is not included in that. We pulled that out. So if you remember, we pulled out the electrical components very early and I rebuilt and moved that electric service because the demolition preceded everything else and it was in the way. And we also know that the specifications on what lighting was there was very cool and we knew that that could easily be a runaway train in either direction that we didn't get what we wanted or price very expensive. So we took that out. We took out the science, the lighting, and the seating, and trash cans because we've seen in a number of your most familiar with that. We've seen a number of contracts with those boxes that have been doubled or tripled what they should be. And we have places where we can purchase those products and pieces and put them out there in a much more reasonable process because we do don't worry about it. So just about, I mean, there's no lighting, but if there's an event in the amphitheater in night, that will be provided, Ola-Cohar, will either come back to you, or it's probably going to be something that's very inexpensive, that will come because what was shown was a string light and a few receptacles, And I'm going to propose that's going to be less than $5,000. And we'll probably go to an individual electrician contractor after having purchased those lights ourselves and provide that electric proposal for us. Okay. Can you name it? Well, I'll... Sometimes, K, I, I, I, I, I, I, I, I, I, I, I, I, I, I, I, I, I, I, I, I, I, We ever use construction management at risk of the delivery type of process where we bring in contractors earlier to help figure out how to get something built. Not typically. We do not typically. I know a lot of other cities do. I've talked with other contractors in other cities. We had some pretty intense conversations about this during COVID cycles because we had such wrong inflation. But generally speaking, having a separation line, if you will, between the design and the construction is not a bad idea. Now, something that should happen during precon is conversations about these various things which can be handled in changeable. So in other words, the contractor, like the stainless steel faster, which is a beauty sample, they find something like that makes no difference in the longevity, matter of fact, the ceramic faster is where out lived the wood that they're driven into. Stainless steel, if you were on the coast, might be different, but here makes no difference whatsoever. So those are kind of things that contractors can bring to us in pre-counting and handle in a jangle. Whether they will or not, I don't know, but we have it moved that way, even though we have considered it. And all of us have been the training to know the benefits and the problems with that difference. Other part of this? All right. Thank you Mark. Next, and we have a considerate approval adoption of required items related to the community to the block grant. FY 2025, for Halcyon Homes Instruction, they need domestic violence shelter. Now the grants administrative is Pam Schulte. Thank you. We have already talked about the background of House Hill and the importance of this application. We had the public hearing earlier. So what I will be talking about on Monday is asking you to approve the language access plan. This is a requirement of the grant. This ensures that anyone that is either has hearing site problems or language as a second, or English as a second language has materials in a format that is available to them. So that's what the plan, the language access plan is, the civil rights plan in policy, make sure that everyone is treated equally as the process goes through. This is really important when you're doing individual homes, but this is the process in which if somebody feels they've been treated unfairly, that they can go through to have that addressed. So those are the two plans. The service delivery strategy will also have to be updated. This is something the Regional Commission will initiate in the mayor will have to sign it, but it just includes that we'll be able to do the public facilities and apply for the grant. So it won't change anything else in that service delivery strategy. This document may be kind of a last minute, so we may have to bring it back to you after the application just because of the timing, because the other cities have to sign as well. The first resolution to apply included the mayor to be able to sign. So unless you have any concerns or questions, once we get the language from the Regional Commission we'll include that in. It'll go out for all the cities to review and we'll get that sign. You've also been given your conflict of interest for each of you to sign. If's any conflicts with us providing the service if anyone feels that they would get additional consideration or anything. Please note that on that form but we'll need those signs and not bell as well as well to be part of the application. So on my name we'll have a resolution that includes those three items that is part of the application. Any questions? And you mentioned the other cities, the other six municipalities, as well as Thomas Canning. Just the service delivery strategy. Right. Because that's something that we've all agreed on. But that would be Thomas Canning and the other six and others. Yes. Yes. That's why I'm a little worried about the timing on that. We may not be able to bring it before you, but all it is going to do is change it to include that we can provide the partnership. Anything else for Pam? Thank you. That's all we have, Mr. Mayor. I did want to have one reminder that the GMA annual meeting is June the 20th and through the 24th. So we need anybody that's interested to go in. Bill Metman's Vicki knows that she can get you in line for a hotel room and registration. It's a very competitive process to get those hotel rooms so the sooner we know, the better off. That's all I have. We stand adjourned. Chris, what are you doing now, no fog? Only street rooms never use. I'm not allowed to go. What was the girl? I just think I'm dumb. Something's wrong. you you you you you you you Thank you.