I'm going to go to the meeting to order. Today is May 5, 2025. And the time is 430. Also, could we take roll call? Vice Chair Kamra. Here. Member Delgavio. Member Middellman, member Sullivan, and Chair Lindsay is noted absent. Are there in the board? Are there any calls for changes to the agenda from staff? There are no changes to the agenda. Okay. At this point, the public is invited to address the board on matters that are not on the agenda. So anything that isn't, we're not going to discuss today on the agenda. Is there anyone from the public online or in the audience that would like to address the board? There are no attendees online. Okay, we can move right on. The consent agenda. Do we have any consent agenda? Yes, it's just a minute from April 7th, 2025. Anyone make a motion to move to accept the minutes as presented. Second motion. Vice Chair Kamra. Yes. Member Delgavio. Member Middellman. Yes. Member Solomon. Yes. Okay. So now we'll move on to the public hearing. Tonight's agenda item is 75 Roberto way. And what we'd like to do is invite Kegos, the staff, to give us a report. Hello, and thank you. I will be introducing the project at 75 Repair to Drive for ASRP Conceptual Design Review. For this Conceptual Design Review project, the applicant is proposing to demolish an existing single family residents pool and accessory structures and to construct a new one story single family residents with a basement to detached 80 use a pool and vehicle gates along with associated site improvements and there are no desk items at this time. So to give you a bit of a background on the property, the property size is approximately 3.049 acres and is in the rural residential RR zoning district. The overall site is relatively flat with the exception of the eastern edge which slopes upwards towards Webless Drive. And the project site is visible from Roberta Drive at the front property line, as well as from Robless Drive at the rear property line and from adjacent properties. and the site is heavily screened on all sides by existing trees and shrubs. So the applicant has also provided a demolition site plan. So this is the overall site plan, which shows the details and extent of the conceptual design project. So the proposed main residence would be relatively in the same location as what is existing. And the two ADUs, notated as West ADU and East ADU, are called out on the plans. And the plans also show a pool in between the two ADUs, as well as a generator enclosure on the rear side. The applicant has also provided the proposed landscape plan, which shows the extent of the landscaping on the site, as well as the proposed screening. And so these are, these next few slides are the elevations. So for the residents, the project plans, as you can see in the elevations, call out proposed basements and the basement grading quantities well exceed the maximum basement grading permitted for the site per Woodside Municipal Code section 151.22C table 1. The project site shall not exceed 2,666.67 cubic yards for basement grading. So the proposed basement grading as shown on the project plans, sheet C1.0 is 4105 cubic yards and also does not specify the quantities of the basement, basement, light slash egress wells. The project includes large mechanical rooms and storage rooms in all proposed basements which could be minimized to reduce the amounts of basement grading and no exceptions can be permitted for the maximum permitted basement grading. Therefore the applicant will need to reduce the size and or depth of all those spaces and update the grading calculations to meet the what-side municipal code requirements. And so this is the the elevations with the basements starting with the front. This is the elevation for the rear. The elevations for the sides from looking at the east and elevations looking at the west. The applicant has also provided elevation plans for the west ADU as well as for the east ADU. And there are two both entry gates at both driveways. The gate at the driveway on the northwestern side would be 16 feet wide and consists of compact vertical and horizontal steel framing. The entry gate for the other driveway at the southwestern side would also be 16 feet wide and is proposed with horizontal steel framing. The wood fence is called out as a replacement for the existing fencing along the front of the property. Also, there are stone retaining walls proposed near the front side of the main residence and additional walls at the pole and lawn. The applicant shall provide the fence calculations in relation to breaks and openness and ensure that the gate allows for more than 40% in open design. The entry gates would likely need to be relocated at formal design, formal design review as the setbacks would not comply with the adjusted setbacks taken from the interior of the easements on the project site. So looking back at the site plan, what's shown in red is the post locations of the replacement fencing as well as for the retaining wall and for the service gate and for the main entry gate. And so the plans depict enclosures for the pool and for the generators, but no details or elevations for the enclosures are provided at this time and we'll need to be provided that for a design review. And this is the digital material samples for the project, including slate roofing, as well woodcladding, stone cladding and pavers, as well as metal chimney caps and gutters. Lastly, the applicant has provided some renderings of the project site, including the main residents from various perspectives, as well as renderings of the ADUs for the West and for the East. And so that concludes my presentation. Story polls were installed at the site at least 10 days before the hearing tonight. Staff is happy to answer any questions and the applicants are also hearing attendance.. There's a point I'd like to ask the board if you have any questions. I noticed that solar isn't part of this plan. The long wind solar required at this point in California. So, the conceptual designer, Vs Fuller, is not required to to be shown and it's not necessarily even shown at formal designer view. There is a building code requirement for solar and given that with laws related to solar in the state, they can't be viewed or denied for aesthetic reasons. So it's only health and safety and therefore, we don't necessarily see them very often. So. They can't be viewed or denied for aesthetic reasons. And so it's only health and safety and therefore, we don't necessarily see them very often. That's one of the aspects. Yeah, they will need, if they haven't already, they will definitely need to by the building permit stage to work out whatever's required by building code. Regarding the height, is it near a transacord? Is it within half a mile, so any four else. If it's within half a mile, so we haven't looked at it. Now, if I heard you correctly, the basement is twice the size. So is that something that they would have- With formal designer view, they're going to need to reduce their basement size. It doesn't have much effect on the aesthetics of what people see. So we felt there's something they could address the next stage. Find a new request for that question. Did the farmland basement was a JDU with that discount? The rating or it's a discount rating? No, the JDU's don't change on any grading. That's loud. They even count towards square footage of houses. So even if it was an ADU, maybe some square footage doesn't get counted, but the grading is still the same. Yeah, and the code is very clear. No exceptions can be made to the maximum basement grade. And one last question, you mentioned the gate was 16 feet wide. Is that within code? It's typical. I believe the fire district requires it to be at least 12 feet wide in the open position. So we see generally see gates between about 12 to 16 feet wide. We have a little bit of clarification on the Louvert roof areas on the two ADUs. That's something that we'll need more clarification on at the formal designer view stage. They need to be at least 50% open to not be considered a solid roof and they can't be closeable, cannot because they're closed, they wouldn't be 50% over. So we'll get some more details on that with the formal design. We don't know. It's point. It makes them close. Yeah, they shouldn't be able to close at all. They should be in a fixed position. That's only that's only if there's an issue with setbacks or floor area. So when you get beyond eight feet from a building wall of a solid roof, that starts to count towards floor area. So that'd be one thing to look at. And then also we need to, it's interesting because it kind of. The ADU with a larger overhang is with, it's within the basic setback, which is allowed for ADUs, but it has this large overhang extension and that kind of goes into the property, not into the setback further. So that's something we're going to look at a little bit closer based on their details of the roof design. Why not a question? It looks like they're going to be taking down pretty serious oak trees for how is that, is that addressed at formal review or what? I think some more details. I think it'd be best for the applicant to actually speak to that because the the plans were a little bit difficult to identify where all of those trees were, were being removed there, mostly in the billion footprint on there are some maple trees that are being relocated, but the applicant could probably best address that. This is the USA news. That's the ball. It's something that we could look at. Yep. Is any other question that the board might have? Just that seems that we'll verify the inaccurate point of measurement for the where footage in the end. Oh, oh, definitely. Yeah. There's, we've looked at the floor area calculations. Done a pretty good job. There might be some areas that need to be tweaked a little bit, which could lead to maybe some minor changes, but nothing significant. At this point, we would like to invite the applicant to make a presentation. Good afternoon, everyone. Just press the red. Okay, good afternoon, everyone. I'm Ross Padleck. I'm the architect from the Kligerbin Architecture and Design. I have here with us, Christopher Olstein, the Senior Associate in Charge of our project as well as Eric Blason, Nate Dunham, our Landscape Architects and Jim Toby from Leon Brays, our civil engineers. Just to answer a few of your questions that came up regarding the project, particularly on the louvers, those will be more than 50% open and they will be fixed. They will not be operable louvers. So there will be more like a pergola than any sort of controllable sunscreen. And I understand, we understand the issue with the basement. It was a misunderstanding on our part and we're working with the design team to resolve that, to bring the total excavation into compliance. Another note about the FAR calculations, I think the way the chart was labeled, may have been a little misleading because it referenced the finished floor elevation and the plate height, but all of the calculations were taken from adjacent grade. So, give any questions for us or the design team. I noticed you add a picture of the materials. Do you have a material? Yes, we have the physical samples here. Where would you like me to sit? Just to be here for a while solve. Yeah, you can Just be having on recording. So and then people on zoom. Yeah. Thank you. So this is the last can yellers. Alaska yellow. Seater. It's treated with a semi transparent stain. We're also going to treat it with a fire retarded material. Install a non combustible-combustible sheathing behind it and put it on a channel. So it's held off the structure of the house, more like a rain screen. This is an O'Bare's limestone, which will be the paving and also the first course of siding up the foundation until it meets the wood siding. And then this is is our slate roof which will be on the whole house and we'll be tone matching the gutters and the chimney caps in this color. We don't have a sample the metal here but it'll be tone on tone to the slate. So. Yes. Thank you. Any questions for us? Board. I guess. We had earlier on, we had discussed those last fall. I think it was in November with Jillian. We had asked her if they would artificially raise the plate height. She had asked a senior planning staff. We had sent her the sections. And her response was that they did not believe it would affect the total plate height and the FAR calculation. So if we could have some clarity on that, that would be helpful. Yeah, so a basement light well down to grade does not affect the more area calculations. We'd want to take a little closer look at just the ones that are depressing the ground a little bit as opposed to action as a functioning e-rest well for the basement. So that side we want to look a little bit closer with the applicant. But yes, clearly anything that goes down to the basement level for any e-rest light wells, they do not affect fire. I was just kind of curious why it's almost designed like this, in a sense, made it. We're trying to keep the the ADUs kind of lower and more subservient to the architecture of the house that the house really stood out as the sculptural object. The curved roof in the back is really the main architectural gesture of the house and we didn't want the ADUs to be competing with that in any way. So by kind of having flat roofs, keeping their total height low, they kind of settle into the landscape and fade out and the house is really the focus. I want to forget the weakest point out that's beautiful. Thank you. In the kind of inside corners, it's about 16 feet. So part of that counts towards FAR because it's so far out. But on some of the cords it gets to about four feet off the house. It kind of creates covered seating areas in the corners. Thank you. At this point, we were able to open the polypacet. I said, I'm going to land a skatepark. Oh, OK. Yeah, now they were set some items for years. I'm going to go to the next slide. I'm going to go to the next slide. I'm going to go to the next slide. I'm going to go to the next slide. I'm going to go to the next slide. I'm going to go to the next slide. I'm going to go to the next slide. I'm going to go to the next slide. I'm going to go to the next slide. I'm going to go to the next slide. unlike sighting things and you know I think the biggest move of all was to build the house close to where the existing house was so we're doing the least amount of disturbance. I saw some of the comments which were helpful on our our end I guess one of the things that I wanted to ask was you know there's a page that says the setbacks for the gate are 25 feet from the road and we've put them at 26 plus. But then there was some note about setbacks like there's a 50 foot setback is our gate location okay where it is I was confused. It's I think the gate location to maybe fine. The one thing that we need to be clear on is the the setbacks for the property are measured from the easement line not the property line. So you need to make sure that just that the gates are outside of the easement which I believe they are. And as long as they're outside the easement and then meet that 25 feet to the driving surface of the road. Okay, yeah. The main concern I think was really looking at the rear of the property and the generator enclosure, that setback that was depicted on the plans looks like it's being taken from the property line and not the easement line. And so we wanna make sure that it's close. but we want to make sure that it actuallyies with the setback. Okay. Yeah. No, we can definitely take care of that. And we can definitely cut sections and show you that and make sure that it's not in the 35% slope zone as well. And then our drawings that will do next will be a lot more detail. They'll meet we low. a lot more detail they'll meet we low. They'll be a lot of natives, a lot of low water plants. We're proposing two big trees in the back in that oval section and one of the species we're looking at is a coast live oak and other ones a valley oak and then another one is a linden tree. So we're looking at three different options there. We're looking at four ginkos in the front. And then we'll take this sport court out but we'll make a turnaround so that somebody could back out. And then the other gate just a a clarification on the utility gate, it's a steel frame, but it's wood horizontal. It's cedar. So more country. And we reduce the size of the lawn. It's a baseball field and so that's smaller than it is. And then, you know, we're not really touching anything on the hillside. And we're preserving a lot of the trees. One of the big trees that was shown to be taken out was diseased. And we got to permit and we took it out already. So if you've gone to the site, that tree's already gone. Sad because it was a big tree, but it was completely defoliated. The other trees that were proposing to take out, just they're so close to the house, you know, we didn't really have a lot of room to wiggle there. So that's why we're taking those out. But the site has a lot of trees on it. And we're planting some more trees. So I feel we've you can see the canopy zones on this shows, you know, we have a lot of tree coverage here. So and then we're relocating some trees too. So. Taking out of the front and I'm opposing corners. Yeah, yeah. that's two and then one in the back by where the pool area is was the big one they got that died so and then the other ones weren't too big. There is an issue with generator. Did Did you consider a power wall in the broad, that you don't have to deal with the issues that might come up with the generator? We didn't really talk about that because I think that they want to have a lot of power. They want to power their house. So I don't know how power walls would do that. Probably not. Probably not the whole house. but we can move it and we can pull it over. You can see that darker or that lighter green areas of bioreattention basin. So all the water comes across. There's actually a pipe that goes underneath there now that we will be redoing and make the drainage better. So working with Jim Toby on that as well. We started working on a perimeter on the sealant board that I've generated. Yeah. We will when we do our planting plan, we don't wanna see it anywhere. So. I want to, neighbors hearing it, would you do that? Yeah, no, we were thinking building a structure around it, for sure. Actually, I had a question. If you pull the plan over slightly, there's an existing, yeah, right where your hand is. There's an existing vault there where their pool equipment is now. And we thought, well, why not just use that for the spot, the house, but then I got a comment from the staff that was like, well, it's in the setback and you can't use it, but seems kind of ashamed, it's already there. But if it's in a vault below grade, it can be in a setback. And that's something we just weren't clear if you're gonna do a new pool equipment with a new pool It should meet the setback but below completely below gray vaults can be this okay that's perfect so we would do that for this spa for the suing pool we'll put that in a different location or under the house so I lost my power on Sunday my daughter got very tweaking and we were having a brunch and the power wall. Oh, good. Oh, how many days it would work, but yeah, it was. So I don't know. I mean, it's something you might want to take a closer look. Yeah. I mean, all you need are more panels. Right. And it's quiet and it's. It's in the garage. Yeah, yeah. Makes a lot of sense. It's not, you know, causing problems with the neighbors. Okay, thanks. Any questions for me. Any questions from the public might have some questions. Yeah, I guess. I want to know how long the project is going to be going on. Well, we happen to have the contractor here. That's how you vent-acquire constructions the contractor. And I know the clients want it to be built as soon as possible. And so I think after this process and we do our building permit drawings and we get going, I know that they'd like to get it built as soon as possible, but I can't be. Let's see, go on. 30 months? 30 months. Sure. Here one second. We live across the street in back of the property and we have nine acres that are not We have fence. Suizzy, lots and lots of wild animals, wild birds, and when you plant it, all those plants along Robely's Drive, you cut off every avenue of any natural habitat, which concern does very, very much. There is no air circulation. I don't know why the fire department ever approved it. It's very dangerous. I feel that that should be cleared out so that there is circulation. There is encouragement of native habitat in the area which we have have always had. We lived in our house for 32 years, and we loved seeing the animals in the birds. We do not have any gates at our house. It's just an open plan, and we love living that when there's no need for extensive gates and fences. We just want to encourage wildlife in the area and I know the town of Woodside is very pro wildlife activity in the area. And I think that's something that you should think about and the people who own property should definitely be aware of it and perhaps are not from this area. I don't know, but they should be aware of the needs. And then just to be clear, we should have and comes directed to the board and not between staff and he can answer the question. I'll answer the question. So I think for my clients needs, it was more about there's a lot of different plants that they wanted that the deer would eat so they didn't want to have deer in their property. That's one and two they wanted privacy. And so that's why that, You know why it's planted like that and guidelines about wildlife passage. So we'll be looking at the entire fence plan closer to the formal design review to see what wildlife passage opportunities are available. Other questions or? Is there anyone online that has any questions And again, we're not having the public ask questions of the applicant. The public can make comments. So if there's no more questions for the applicant and they can sit down. We can have members of the public on provide their comments. For those online if you have a comment, please use the raise hand feature. We do have one. It shows us Thalia and Steve. Hello can you hear me? Hello. Yes. Yes we can hear you. Okay. Hi, this is Sally Lubein and as a former chair of the ASRB and one of the authors of the design guidelines, I would like to reinforce what Sonja David Owes said that that the town doesn't encourage these projects to maintain open vistas and wildlife passage. And if there is to be solid fencing or planting, at least back in my day, we ask that it be set back away from the road again to maintain these open vistas. And the other thing that we used to encourage before a project even came to the ASRB was for the applicant to go and talk to all the surrounding neighbors to get their comments so that there can be a more civilized discussion during the meeting. I'm not sure you want to meet your neighbors who are angry at a meeting. So we used to encourage that somebody coming in being a good neighbor and talking about their ideas. So I would encourage the applicant to consider all of these ideas as they move forward. And thank you very much. Thank you, Thalia. That was actually one of our next questions. We were going to ask about the neighborhood outreach. And just to clarify, it's not required, but definitely encourage. So staff always encourages it and also as they move forward to the next stage, we'll continue to encourage that. I just at this point, has there been any neighborhood outrage? Pardon? There's not enough. No, okay. Aside from that, you need stuff. Is there anyone else in the public that would like to speak on the item? If so, we can either bring the microphone to you or we can come up to the front. Thank you very much. During the planting of the olive green pieces on the backside, the workmen parked all of their trucks on Robles Drive, which made the street even more narrow than it is currently. It was definitely a fire hazard. They all had so long chairs with them, which they lounged in when they weren't working. And that was on Robla's Drive. It is not acceptable. I would like to encourage them to locate their trucks on Roberta, where the activity is taking place, and make sure that the workmen understand that this is not necessarily an area for lounging. And we'll make that very clear. All construction stage needs to be onsite. So if there's ever construction and activity or construction vehicles in the roadway, please contact the town we'll make sure we get somebody out there. All right thank you very much. Yes thank you. Preston. This will be brief. I just want to say as a neighbor I would really support the idea idea of neighborhood outreach. This was the notice for today's meeting was the first that I knew of this project. And I think it would be really helpful, especially given the fact that this will be a long and complicated project to, you know, give neighbors as much information as possible. And also we have a sign-in sheet in the back if you want to provide your contact information we'll make sure that you get all correspondence from the town to the applicant. How many days before the meeting did you receive your mail? I do have a number of staff. I don't have a number of staff. only gets sent out 10 days prior to the exactly. I don't know. Mailing gets sent out 10 days prior to the meeting. No, it's been a puning problem that even though it's mailed 10 days out, it's seen it receiving it. It's out. So I just code requirement that we follow. Maybe we need to adjust code requirements. What I'm getting it. Like if you were... Are there any other questions from the public in the room or online? I'd have any questions about the project. If not, I would like to close the public hearing portion of this meeting and move to board discussion. And set two questions for staff. Is there a setback from the pipeline easement that's required? No. No, so things like a trail easement or pipeline easement, there's no setback. Ingress egress easements or roadway easements, setbacks are required to be taken from those. Trailstone counts ingress egress? No, no, it's clear. Yep. Then you mentioned that the low grade bolts are allowed to setbacks, is that both existing and new? Yes, yeah, yeah. Definitely, yes. I mean, they're just allowed. So yes. one. It's be possible for you to show us on the landscape plan, the outline of where the fence will be installed. They haven't existing fence and right now they're all and Kable will pull it up. They're only showing a new fence in the front. So with the formal design of your application, we're going to want to get more details on what's existing or if they're proposing to make any further changes there. So there's not a case. There is a fence currently. Yeah, yeah, yeah, yeah, yeah, yeah, yeah, yeah, yeah, yeah, yeah, yeah, yeah, yeah, yeah, yeah and I'd likely on the sides as well. There is also one in the front that they are replacing. They're showing the split rail fence and it's it's a lower fence in the front. And so that, without any wire placed on it, that can also help facilitate some wildlife passage. That's what I was thinking. I had a painting project, but this was an issue that hasn't come back to us. Formerly, I didn? I mean, I think, you know, just going through all the comments and figuring out where the board is and then make a decision of what you'd like to bring back. Yeah, I mean, in general, I think it's a good project and no issues with anything. I think possible solution with the question on the move overhangs switching the aduse but if it can be addressed through other means I see no reason why other means aren't valid. I get even though solar is not required here I don't know where they're going to put solar with if they're doing a slate roof and I worry that that means more trees later coming out. I would encourage them to use some of that space in the main mesons for a JADU, it might be useful later on down the line and they have the space for it. But yeah, I would like to see this come back to formal for, I'm back to us for formal so we can look at the financing. There we go. Yes. I reviewed the project and I did visit the site and didn't have any particular questions or comments beyond what the staff had already identified in terms of several areas of compliance and some general comments about and seeing gating and so forth. As long as you do the routine staff follow up on all that, I think will be a good shape and can keep moving forward. I agree. What you just said, I think they have addressed the staff as addressed the concerns and we pretty much have the same. I be fine with it being formal to staff. Yeah, I think it's I think it's beautiful design. I absolutely love the materials. I am concerned that there has not been any neighborhood outreach that seems to be unusual. I would like to suggest that before formal that you do reach out to the neighbors and you know show them the plans and show them the materials. Also I think it's something that will come up with formal. It's possible that the the fence won't in the back not necessarily go all the way to the end of the property. I mean, maybe it could, you know, go give like a nice corridor for the wildlife, something like that. But I also, I think that's something that formal could talk to you about. So I have no problem as long as it seems like formal is on top of the basement and the fan scene and some of the different items that I have no problem in orbiting this to formal. But with the condition that there is neighborhood outrage. So what I've heard, basically a consensus that the overall project design is acceptable. The design is meets the residential design guidelines as well as the materials being proposed. And that for a formal design review or the applicants to provide more neighborhood outreach part is submitting the formal design review application to try to incorporate any concerns that neighbors may have and to look at the overall fencing plan and adjust as necessary to provide wildlife passage to the site. Is there anything else? Just to confirm if you pass it on the staff, that means it's on a consent agenda for us later. No, since story polls will be up, It would not come back to the ASRB. It would just be something that would be dealt with at the staff level. I've no other entitlements were required, which it doesn't seem like they would be at this stage. I was suggesting it was, we went through that other project very extensively with the board, so I'm like, boarded or... You could have a kind of mix of just bringing back that plan so they could bring back the Fencing Landscape Plan prior to completing the formal design review process. If you wanted to look at it that way. Just focus on that issue. Any other concerns outside of that? The other for me would be the detailed lighting plans that's addressed also in the comments. It typically would be yes. It's up to the board for what recommendation would you like to bring back some information? I'd like to make a motion that we just as a consent bring back the landscape being the fencing plan. What the fence is going to look like maybe where it's going to be placed maybe if we could allow for a little bit more wildlife corridor there otherwise then pass the rest on to formal I can second that. Sure. Vice Chair Kamra. Yes. Member Delgavio. Member Middellman. Yes. Member Sullivan. Yes. Great. That passes. So within the next couple of days, you'll receive a letter outlining what's occurred. And we'll be happy to meet with you for the next steps. And again, we'll make sure for the Davidals that we keep you on our mailing list. And if you'd like to give us your contact information, we'd be happy to provide those letters to you as well. Is there at this point a director's report? No, there's nothing further to note. Other than I'm sure everyone is aware of the town manager's retirement party this Friday. So it'll be, you know, I think there's over 100 people of RSVP'd. I'm so if you're available, you know, stop by. It begins at six o'clock for the general public. I think staff starts a little bit early. And then after that, it will be the town managers last day, the following week after that. But as I've noted before, the new town manager, he's already come in to meet with a different department. So we all know each other. I'm understanding he was at the Mayday parade this week. So yeah, no, he will be great. Jason led better his name and will be happy to work with him. He seems very excited to get completely immersed in all the woodside issues that we have to handle over the next few years. Yeah. With that, I would like to call for a adjournment at May 5, 2025 at 513. Thank you.