Good evening everybody and we're calling to order. We have roll call calls. And so, Margaret, here in the beginning, just down, not so, maybe we'll get and Chetty. Okay. For any public comment sent in, I'll move next year to address the board. So we'll move on to the consent agenda. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. out I.V.3. Have the local markets. The questions on the boards. Yes, one of the So, I thought it's like our app that we use. It's our app that we have on to use for checking out We know your material and things like that. Pretty costly. Yes. Carol, they're not fairly cost-imperseant like. So it's a mobile app. But it's the mobile app plus the ILS system in general. So it's everything in one shop. It's how we basically look up all the books and kind of catalogs. Yes. The two charges for the as for user for my team is why is your team? So, ah, there's there are different subscriptions and one is for my our our newspapers specifically and on others with the magazine many because. I want to say that I feel like the YouTube you know the individual self and then the others are chump together. Are there any subscriptions that aren't being renewed? Not at the time, but at the majority of our renewal subscriptions are either a basic library program, and more there's something specific to literacy department, and that's the other Cedar Bill that is the other Cedar Bill. It just looks like a bunch of all of them and makes how to become a courtier in a year. Any other questions? Not the ones. And a general motion to the crew. Almost at the end of the week. The worst second. Thank you. We'll hopefully move to seconded to approve the April war. Perfect Margaret. Hi. I'm the pet. Perfect. Thank you. Okay, and we're going to look now at our unfinished business, which is our by-laws. You have changed the version. You have to redline version to be originally gave you. And then you have our previous version of the end of the end. We've got the highlighted version where the change is specifically just to know if that. Right. And these are, so these have been changes. You kind of had a brief discussion about them. We didn't make any optimal adjustments because Cindy wasn't here. So these are the changes that I proposed last time for seeking discussed and then you need to support the document. Once and then what you're going to do to the city attorney. Okay, so what we're going to do is go through each performance change and vote on one. So the first amendment to the status proposed is Article 2, not the one. And in the original bylaws, as they are now, they're not numbered. So these are considered original, they're not numbered. Oh, I should think about that, sir. They're not original, they're not numbered here. Oh, they're not. Yes. Correct. So on the recommended changes, there's numbers. See that. And then number one in our current bylaws says reviewing that our areas of focus include reviewing and approving policies and fees recommended by staff. And the change is the board style review and provide feedback on policies and fees as recommended by staff. So in the original that says review and approve and the proposed change it says review and provide sheetback. So could you explain to us by your proposing that change? It just makes it easier in terms of like if we need to make decisions quickly, you know the board only needs one for month or you don't have a forum, it becomes a lot more difficult to continue to, you know, we have to pull out a policy for longer periods of time. We still, of course, want you to review the virus between that, but, you know, after speaking to the city clerk and reviewing this specific attorney to seal the little easier for us to view board with the policy of the procedures at the library base in a more timely way. Fees, what kind of fees are those? These got really fine, but it may be if the city decides that essentially, they need some sort of revenue, keep the library, maybe we can go on path forward. It may be a fee that we charge for a a cross-short app, like, we don't anticipate, you know, charging fees for any programs or services, but it is something with, unfortunately, the way that, you know, sees it fit recently, with Devilsis that we have an opportunity to think with life to add additional fees to serve the place. And policy, so we've always had policies such as conduct in the library, etc. come to the board and we go through the whole process before a policy is approved. So you're suggesting that we don't do that? Well, what happened, what typically happened is the library would go through. We create our product or whatever changes. We bring them to you for your review and for your input. And then we would return to staff discuss. And then it's not the policy that we built, that's going to be the best for the library system. And it only becomes, you know, staff are on-line on in the building. Most of the time, it's there, the ones who are kind of seeing what needs to be addressed right away in the form, may not be that. I don't know if you know, but we're in part of your roles here in this edition. So it just gives us more of an opportunity have a good growth with freedom. And the board is really meant to be more in advisory board than a board of you know uprooting guidance, more meant to advise some of the community the bank and how we can resolve that. Any comments? Is there a difference in the first one? It's just that only the first one is just instead of approving it just says, provide feedback and review instead of approving not to be only different than really reporting. I mean, can't comment. to the last one because we have the high-led one that I'm not required. You go to the end and that way until you let the uh So we're discussing this one now. Right, I was just showing you how highlighted portion of the ones that are different. That's a basic environment. I don't have your highlights on any differences. That's not one. Only the ones. That's the red line. Yeah. And then we provided you or they should have been provided to you. It's that one. It's the the bylaws one. Yeah. So that's the what's currently and then you see in the back there the. Yes. Video. So we did. of provide you with the passage. Yeah. Oh, maybe towards the chat. It's going to hide behind the other. I'm sorry, I still have a bad idea. So you have a console. This is. I'm going to teach you how to do it. I'll do that. Okay. Okay. Okay. Okay. Okay. I heard that on the now in Civilization change is whether or not you're going to install something without our feedback. I think that's what the fear is. So sure, obviously, even something urgent and we would understand, but if it's something that can be, I guess those things until the next meeting, the more I'm understanding what is in the discussion before you put it in place, I think that's where the concern comes to, right, that they put something in place without the discussion with us because now no one in a group has been removed. But the board is unaware of policy, for example, policy changes of the use of the library. There's a policy that the board proved. A convict in the library, it's a policy that the board has proved. So this could be taking that away from the board. The idea is not to sit here and advise the board, we can not say to it, it's fine, but the tall of these are usually determined by the city or the library. And I have a intention of just creating policies without your approval, but if it is something urgent, we need to have that ability to be able to install something. You know, if there was an accident or an incident occurred in the library, we'd want to have the ability to be able to install a policy at that time. And then you can always review policies before in the later time. You know, nothing of that virus set in the South. I understand the basics, but I don't know if I agree with the president that it states. Moving forward past us. That, I would be partial to the that. I would be cautious about that. I think it's where we all see, we'll say by someone else, but to come over and then push their things, I don't know, because they want to, I am just fearful of that. We'll be giving, giving, we'll be giving, we'll be giving. Just giving, you know, where we're out of the. Giving. Giving. Just giving, you know, where we're out of the clinical climate, I think I would be fearful of someone coming in in the future. Oh, we're not here, you know, past our time to just come in and do what they would like given that there is no oversight to call it these. I think saying, I think removing the approval kind of sets the present that it would be okay down the world if your canal or whenever. I don't expect. And I understand your fear and your nervousness about it, but you know after reviewing the actual dialogue, it really is meant to be an environmental good water. And I think as much as I would like you to have the power to be able to control the library the library needs to be able to unfortunately move forward in certain aspects. Now I may not only see here there may be somebody else it will probably you know so I'll go past your time they may be moved in by a lot of these two years We don't know. But I think because of the nature of the board of thumb, it should really be more advisory than it should be policy making. And traditionally, most cities, it's usually not a policy making board. It is there to provide feedback to the librarians and things that the community wants. What they want to see, the programs they want to see, you know, building issues, things of that nature. That's really what it's meant to be. And I understand your nervousness with it. It does take away some authority, but it doesn't mean that you will not have any push and all of the action that it takes. I understand we're an advisory board and that's why we don't get into the needs with all the decisions that you're making constantly as a day because we are not ready to the day we go and the day we go in that case, I understand that we are advisory. I think for there to be a policy for the library, that the staff works on and presents to the board. Like this is what we want. This is how we see it. What to come to the board. Should we that we're then aware of then we can improve it I think that does not take us out of just being advisory I think that that's a good good day for sure I would say maybe we frame it in a different maybe different language that we can put something along the lines that you know stop the of the presentation to the library board of new policies and fees for affordable visual buy, like, for buy. That way you still get your input into the being process, but it also allows the library and the more freedom in terms of what we can do if there are instances that we do have to make decisions without having to. Could you add that in a way? I mean obviously not for me, but if you have an emergency type of thing, then we can, so I can tell you, maybe add that in a tissue you should say to the, it's clear. Yeah, so that we're not completely pages. But there's a valid emergency reason of why they took the step that they did. So are you saying just for clarification? Yes. And reviewing and approving policies and fees are committed by step, except in the event of, I think, in an emergency time, the right to work. If we're not able to come together, it needs to be done. I think they should be able to because it's, you know, for the public as well as well as the audience of the library. So, and I think that would be clear. So, keeping us it is the path. The inclusion of. In case of emergency. I have images. They were going to be interesting about that. Because that's where it would come down to me. If you need to ask, and there's no time for the word to be probably made for us, then you can say, actually, I think that's reasonable. Simple? Yeah, the two-part question. I know I think one of us spoke to a council member and on you something about the library and one of the questions was if it were to talk about it or would it be to the point you said? And then you have a part question is are the policies that have they get approved by the city as well. So typically the way we would present something if we and we have a revisitor code of product or what we do is I would have staff. Together we would discuss the item we've decided to city attorney for review to make sure it was appropriate that we could bring it for the board review. give us their feedback, we would take that in and then we would, you know, meet any adjustments appropriate that we could bring it to court. The board would review it, give us their feedback. We would take that in and then we would, you know, make any adjustments changes that we've read on and then it is back to city attorney and then typically counts that's happening through it in the end. For something like that policy change or if you're adding additional fees, things of that nature. for data day services, programs like that, that's a little bit different. or if you're adding additional fees, things of that nature. For data day services, programs like that, that's a little bit different. We don't need for every little part. So, to move on, really want to make the natural motion the most you will understand on time. Okay, so we're only talking about item one, right? Just, just, yes. So then I move that we, I don't want the condition that we had in the individual ver, it's waiting emergency or exception. So it's weird when you cannot, it's perceived without purpose. Okay, but what that would mean is that you would be approving the change on the changes for feedback only. Is that what you're saying? Yes. Feedback only? Yes. Okay. Your second motion. That is for lack of a second. I think I would like to see other violence in other cities that are in more advisory role and see how they're functioning and what their violence can play or maybe what the vision is for it. I can definitely see you guys providing with other violence and I will provide you with some of the different verbiatures that you can take a look at it. Before we move on on that one until we have one simulation. The second change would be the expenditures of the knowledge stands as as there is a focus include determining expenditure of library trust funds and the change would be the expenditures of library trust funds will be presented in a quarterly final report. which I will leave the last one. He said no, she wanted everyone to spend. Just so you know what for the trust fund only covers a very small portion of what the library pays so you won't see any brand wars or any of that stuff going forward and it would just be strictly from the trust fund. So I think I can provide essentially will be presented in a monthly report. So the difference means that we are going to be presented with a report who we would not determine the expenditures. I'm reading the Schlaumann-Beef signature. I don't think it's a book. I mean, the majority of the database is general operating loss. last. Well, everyone's telling me both guys for many months last time. She didn't think you don't need to actually put the warrants they get paid for the violence that we have. I just didn't really verify. She's, and if you do have any questions for her or Ashlyn, you may use the change for. But there's a change to it. There's change to the change. Okay. So I know that we changed the change to read about Monday. Okay. Perfect. Second. Okay. It's been moved and seconded to approve the second change. Expanded. The library trust funds will be presented paragraph is added to the by-laws. The city librarian is interested with the responsibility of employee and supervising library staff managing the library collection, implementing program, overseeing daily operations, and ensuring adherence to policies and procedures. The board serves as an advisory body providing support and guidance in these areas. I believe that was added to make it very clear what the role of the more of this. There's actually one change to that which is. They're going to be changing my official title from city librarian to record library services to be more in line with the rest of the city as well as the rest of the county and the librarians and that will go into a fact after the service and being on the 15th I believe. So instead of city library, it will say director of library services. Okay. Okay. Any discussion on this? I'm just curious why it was placed there, but kind of funny. Our role on top of the AI, I would see it really to repeat it, so I'm just curious why. I think it was just to be very clear in terms of like, what my responsibilities are and what yours are. And while it does, you know, that's felt out things here. It just makes it very clear that like you were getting to hear cars support and help us. And you know, the day-to-day operations are handled by the library staff. That's really all it is. about what other new members come in and they read the by-law that's just here, you know, we're all my role, or you know, you're role in whoever, you know, being charged out there. It's a clarification because at one point, there were some members of the board who wanted to know, for example, exactly what was being read aloud is really loud. And you know, exactly what was, what was the book for New Order. And that's not really, I mean, we could go, we could attend, I mean, not, if you to see what's being, you know. But that's not really all wrong. So this kind of needs to happen. Thank you. I've seen other bylaws for other boards. I don't think I've ever seen this having to be outlined. Could it be maybe an addendum or something else that's presented before? I don't I'm never going to actually within bylaws like this. Like legally speaking and from that. So I mean, I can say I'm a specific attorney, so they have dreamed it. They thought it was fine in terms of worried. It's a bit by-law, but as Mara mentioned, it's just, it's one of the things we get before because we do get a full group of people who guide them for a couple of years. And it's nice to have very clear to find rules and it's not just for us for your expectation, too, to understand, hey, I don't have to worry about this, this, this, this, this. I'm here to do this. I think if we wanted to convey that, we could add it to power and delete a little more. Like, whatever you do is not always the same thing to me. Maybe it's for you differently. So that's in the last section. I don't know before, I don't know if I'm sorry. I was a living couple of hours. One of the not responsible for. I couldn't do anything else. I think to share with the city of Turteys Office, if we can add that to the powers and duties of the board, just making it clear your responsibility in terms of and my response. So we can move that. Well, let me have to, if it's something that we can move, we can move it, but if not, is it something that you be okay with leaving here? The center, I'm gonna bring all of these back to you you're going to look at this again. So I just want to make sure that if they can't move it or it's not appropriate that you're going to be okay with it remaining in the body of the doctor. You, you proposed just to be good. Well, after this discussion and meeting, this was something I added to make it clear for all of us what the roles are. So who would say this couldn't be moved? Well, it would be the stage, and I don't know if they can put it under, you know, under the power of the duties of the board. I would just have to make sure that that's something that's the art of the business. In the intro. Or even another article for director library services and with this and online to the duties of and there was possibilities to look. I think that would be appropriate because then there's that relationship. I want to direct. So the director. Yeah, I can't see that better. So the scene that has a separate article, article. The director's responsibilities with the order to the world, which is like submit the report or quarterly and that the director is doing. Obviously. I think that's their distinction. Thank you very much. All right, the next change is that article 4 monthly, the meetings. And it currently says that we're having monthly meetings, this changes it. It was part of things we did discuss that at one point. I know that the last meeting, we also decided monthly, yes, it was likely to, it's fine to change it back. Continue to keep it at it. So that continued to be monthly? Yeah. So that doesn't mean that I was able to go and just stay out of the meeting with one to another. The next change is section 410, our net transfer procedure, our current velocity occurring addition of Robert's grills and those are being changed to rules and or I went online and there are a number of sites that have rules of order. There's rules of order at the glass. There's a cheat sheet in the order. It's pretty much the same as Roberts. And it's a lot of a lot of procedure we don't get into. But anyway, that's what that is about. And that was proposed I can make by say returning because the city is adopting or has those use of those in there. And motion to approve. Okay, there's motion to approve section 410 change. Okay, we can second it to approve the change to section 410 for elementary procedure. Aller. Hi. Hi. Meeting. Hi. And yet, Hi. And And And All right. And then the next section for 11 was also for the city attorney. And that was when a member of our board, both days, be to the office. So ours now said they failed to refuse to affirm attendance and require fail or refuse to attend four regular use scheduled meetings and it's been changed to three unexputed absences. Four misses more than 25% of the board's meetings and found that you're excused or not. Is that right? Excused or unexcused? Unexcuse, and excused. Apptimes is only granted but absolutely necessary. Excused. Excused. The illness of the family, the family of first-malked friends, business commitment, and number of the attendance that we are meeting at the time. The member of CUNO, we are just service, so I'm wondering whether I will suddenly see the begin for that or other things. Who would the member has given notice? I'm sure we add in the failure to take those. I think that's very long already. Oh, I already gave you a time. I'm glad I gave you a take the oath to keep going. Yeah, I'll go back. Okay. And this is to that one. You know, directly to a legal. I did not write any of these things. But I think it's what they're trying to do for all the other boards, you know, make sure everybody's on the same page. I agree. I agree. and I will be watching you. We'll take a look here the criminal section 4.11.1. Okay. Hi. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Seconded to the criminal section 4.11.1. Okay. Thank you. Thank you. Thank you. Thank you. of the entire. Thanks. Thanks very much. section 4.11.1. Okay. Hi. Thank you. Hi. Thank you. Very. So I will bring you back this month of revised version. And you can take a look at it and. All right, so the device version will include delivery trust monthly that to use the description of the librarians role and to its own article. to get some more before we vote on the change I don't know number one to get some more background information from other violence out of libraries. We'll also look at some different programs for you guys. How's that? I'm sorry, everybody. Yeah. Okay. Thank you. Thank you very much for your discussion. All right. We're going to go on then to see if I'm ready for us. in people we had direct survey to our guest, a special election that was here for the district one to be from Johnny Board of Supervised. The scheme represents the sound thing over the course of election, it elected to get its 100 and 2 valve to our drop off the 240 on site. We were also a dark site, which I don't know if you guys have been invited, but I think it's new with the registrar. They like to have a hub so that all their drivers can grab off the ballot into one place to bring them back. So this is our first time experience. It did very easy. They just come back to our floor and brought everything off, but it went great. The registrar voted very happy. We completed our tax preparation series in April. They were our South big residents in 1967-2001. The program members said they were in April and we had all of our sponsor bill and I think that's really positive, common and people. Hopefully we're very bad mixed yourself. Not good, really can't. We had our Easter egg hunts that happened, which was lots of fun. This was our very first one. So we're hoping to make it annual. We hit over 3500 eggs throughout the library. It took us an hour with like 21 volunteers hiding them everywhere. It was it was a lot of fun. It could take a great time. We had golden tickets and some of them which made us a deal with some of the bigger private and so we had about 150 participants, participants, lots of parents really excited to have something like this national safe stuff. It's gonna be great every year and we saved the eggs. I don't want to read you. And cycle are you. And then the last thing I think of many of you have heard we have our city manager. Ben decided to leave us in April. And we have we have a director of public works, Steve, maybe no, loads. We take over and recently shot through to his major at the Institute of Energy and Energy. And there will be an nationwide improvement to be conducted soon, which I did to face that, that helpful. Oh, thanks. So that process is happening. It's shot for savings, it will be on the third level. We will month. We will see, we will be having some of the next couple of months. But that, that's pretty much our April and Wednesday. Thank you very much. And friends with the library, we had our women's history month program on March 22nd. We was not able to attend, but I understand that every time we was sent by all of them. Thank you, Jen. It was a great time. It was still a great time. Everybody had a fun time. We usually have our raffle, our Christmas basketball raffle, at the breakfast for not I sure if it's out of breakfast, so this is cold. I'm thinking it may be something that's done that it I have not heard anything different from the current city manager, but I will first keep you. So if we do not, we usually have an open house in the beginning of this December. Last year, we had a conjunction with two bills. So we will be doing the same thing again. This issue might be a little bit different. So that will be December 6th Saturday December 6th. I think we use it. It's always the first Saturday of the month in December because can the holidays and all the Saturdays? Yeah. I believe they extend their stay. Yes. So if you make that, but that on your calendar, you're busy December calendar. And I'm. Any comments from the board? and you, Dr. here. I'm sorry to say hello and thank you everyone for welcoming and friendly and helping everything. We appreciate it. We do our very best now. Yes, thank you for the work on this and for the discussion today. Appreciate it. And our next meeting is going to be. Jim for. And I am going to adjourn meeting. The rules of order say that. You need to to adjourn when it's not regular and it's not the end of the meeting. So I guess that's incorrect. I'm going to check on that. So meeting is adjourned.