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All right, it is now 6.30 p.m. local time. Please remember to sign off your phones. I made a clerk confirm the public recording started. Today is Thursday, May 1st of 2025. This is the fourth meeting of the Planning Commission for 2025 and is hereby call to order. Let the records show members of the Commission President Arr, Commissioner and Council Representative Burtot, Commissioner Brown, Commissioner Davis, Commissioner Favour, Vice Chairman Humbock, and myself Ron Rice. Let the record also show that a quorum is now met with six commissioners present. There is one member, not yet Phil, we have an absent position that's being worked on. Let the record also show the following town support staff of present. Miss Nefsky, Clark and planning operations coordinators here, Mr. Andrews, planner and staff liaison to the commission and director Wilkes, community planning and zoning administrator. Today, right before we, we're gonna start the pleasure of allegiance here just a second, but today is National Day of Prayer in the United States. The observance is held annually on the first Thursday of May. It was established by Congress in 1952. Each year, the President issues a proclamation encourage Americans to turn to God in prayer and meditation. This year's theme is inspired by Romans 513. Now may the God of hope fill you with all joy and peace in believing so that you will abound and hope by the power of the Holy Spirit. With that, let's stand for the pleasure of allegiance in a moment of silence. Vice-chair Amumbok, can you lead us in the pledge? Yes, I understand. The allegiance to the flag of the United States of America and to the Republic, which stands one nation under God, indivisible with liberty and justice over all. the other team, you know, houses are problem. Now, the next item on the agenda is a minutes agenda, a minutes and approval. Before we proceed with approval of the amending and approving of the agenda, I'd like to again clarify. It's an important point that our process is to ensure alignment among commissioners and planning staff. While the draft agenda is finalized in coordination with the Chair and Vice Chair and planning staff, the version distributed to the commissioners and the public remains a proposed agenda until it's formally adopted by a majority vote of this party. Until the vote, agenda remains provisional allowing commissioners, proposed changes and discuss. With this in mind, I now open the floor to commission members for any proposed amendments before we move to a dot tonight's agenda. Anyone? Is your mic on? I believe that item 9 is I believe that I 9A the historic survey update DJ Flynn is not going to be present. Yeah, so what I thought we would do and I discussed this earlier with the directors, it will just table that into our next meeting. We don't really need to have an amendment to the agenda. Okay. That's it. But I appreciate you bringing that up. That's all I have. Okay. Anyone else? Hearing none from the commissioners, the proposed agenda is approved as distributed. On to the next commissioners, disclosures. Commissioner Bertot. No disclosures from this commissioner. Commissioner Brown. No disclosures. Commissioner Davis. No disclosures. Commissioner favor and nothing tonight. Thank you. Vice Chair Homba. I have none. And the chair has none. Next item approval of the minutes 5A planning, meeting minutes from March 20th, 2025. Because the minutes were previously distributed to the commission, I propose we dispense with the reading of the minutes by the clerk unless any member objects. Are there any objections to the reading of the minutes? Hearing no objections to the reading of March 20th, 2025 minutes by the clerk, are there any corrections to the March 20th, 25 minutes? Hearing none, may I have a motion to approve the March 20th, 25 minutes, as previously presented to the commission by electronic means. I move that we approve the March 20th, 25 minutes as provided to the commission in electronic means. I have a second. Second. All in favor? any opposed Motion approved the March 20th 25 minutes That's passes. I have a question. Item 6. Citizen and business comments. May the court provide the commission request from the floor to address citizen or business comments tonight? There are none. Are there any citizens online requesting to speak to the commission? None. Okay, item seven, planning commissioners comments. Commissioner Brutto? I'll save my comments for our council member report. Thank you. Commissioner Brown. Good evening everyone. There's been a lot going on since our last planning commission meeting. So, like Chair, you mentioned the day of prayer. It's a busy month with a lot of things. It kicks off basically summer and everything else, but it's also the month of military appreciation month, which ends with Memorial Day. I just wanted to throw that out there. Thank you. Commissioner Davis? No comments tonight. Commissioner Favour? Nothing at this time. Vice Chair Hallmark. I have none. I want to, my comments are, I just want to really think, it's good to see all of you, by the way. It has been a while. But there's been a lot of work that's gone on between Commissioner favor and vice chair. How about because really worked hard along with staff So I'm really looking forward to hearing all those good things with this evening All right Item eight council representatives report Thank chair. As the commission is no doubt aware on April 8th, the Percival Town Council passed the zoning ordinance, the revised zoning ordinance, or the town of Percival. This closes out a very long chapter in the history of the planning commission and gives Credence to a great deal of work that went into this zoning update It's been several decades since we've had such a comprehensive rewrite of the zoning ordinance I think the commission and prior commission prior commissions as well are to be We lauded for all their effort that went into this, a lot of deep conversations that took place and consideration of issues important to the citizens of this town. It's not time for the Planning Commission to move on to the next phase in its work. We're starting tonight with a review of five-year comprehensive plan amendments. And I look forward to great contributions from this Planning Commission going forward. So thank you, Chair. Thank you. Are there any questions? Item 9, the presentation by Mr. Flynn. He's got, I think he's got some exams to do in finals. So he wasn't able to make this evening. So I'd like to just table this until our next meeting, whatever that's going to be. Anybody have any, anybody opposed to that? Everybody in agreement? Yep. OK, so we'll table that to the next time. So we do look forward to hearing. All right. Next item, Planning Staff Report, Work Plan Update. Director Welp. Thank you. Yeah, we'll kind of split it up. Thank you, Chair. Okay. So in your packet says the updated work plan we're here in the fourth quarter. More on that later. So those updates are in the red and we're all the way on the right column there. As a segue from the Council Representative Report, yes on April 8th, the zoning ordinance was adopted. Along with a grandfathering resolution for those active site plans that have been under review and multiple submissions, again, approved April 8th. So in that time following, the staff has been working to get all of the necessary steps. And many of those were in place, beginning forms and permanent forms updated. In front of you, you'll see it might have another draft in front of it, but we've gotten the zoning map printed. Five extra print here in town. On large PVC maps that will be swapped with all the previous maps in town. On the website then we've updated the zoning ordinance, the GIS system now, of Reflex, the adopted. And it's the same system that you are familiar with that we had on the website with a proposed when it was proposed zoning. So interactive feature there. The ordinance as a whole the news of any ordinance has been transmitted to munico. They're working on transcribing that to get into munico format. In whole that will be much repeal and replace. So the old zoning ordinance we've downloaded straight from Munich Code and its entirety to archive here. So we have that for reference as it might apply to some of these site plans or other pieces that have been grandfathered. Moving down the list here, again the five your review staff have been assisting as able commissioners, Febber and Hanbok on some of the work there. They're going to be speaking to tonight. On the April 22nd meeting, the planning commission's quarterly report for the fourth quarter was presented. I don't believe we had any questions back on that quarter report during that meeting. And again, we'll speak to obviously we're in the end of the fourth quarter and we're about to come into a new fiscal year and potentially new, well, in a new work plan. On April 23rd, staff, town staff met with representatives and county staff to discuss the Western Rd and Rx Center as it pertained to water and sewer. Largely discussion was a revolved round any additional modeling or data that we would need to better evaluate considerations for potential. town service of water and sewer to the proposed facility just west of town. Additionally, related to this, the county had submitted some time ago, and I believe I sent it out. The special exception applications for those uses. So the rec Center, the library, led his sports fields. And those had been reviewed by all of the referral agencies, including the town. And those comments have now been posted to the landmark system through that same link. I'll reshare that link again. So you can go online publicly and see what V.O.T. said about the plan, what the county's own agencies, their capital departments and their zoning said about it and the town as well. So those comments are on landmark and they've been transmitted back to the county departments and consultants who are charged with bringing this facility to fruition. And so they'll be revising and addressing these comments prior to the next submission. Again, for this special exceptions, which, comparatively, are, basically, are special use permits. So they're addressing comments, and they'll be resubiting to all those agencies. And then I'll kind of hand over to Summer to go through the rest of this and kind of take some questions after. Moving on in the work plan to number six, the Lallon County Arts Plan Participation, actually participated in the Zoom meeting on April 30th. Actually, so did Commissioner Brown. I saw you on there. And I'm going to hand out an executive summary. They do have a draft of the plan now. The summary identifies their goals and objectives and I won't go through it. You can read it, but they do have the full draft plan online and I don't know the anticipated date of when it will go to the Board of Supervisors but again you can get updates on the county website. Finally number seven the focus area downtown plan as you know so we were denied funding by Loudoun County it will not be part of the town budget process. But I am working on a somewhat modified plan to see if we can at least move forward with addressing some of the major issues downtown. I will bring that forward to you at a later date. But that's still active and alive and we're trying to figure out where to go next. Finally, as you can see, this is the fourth quarter of the work plan. This is the work plan adopted for 2024 to 25. So I would submit to you that it would be good to think about talking about technically this work plan will expire at the end of this quarter. So you'd have to think about how to think ahead to the next fiscal year. As you remember, it's part of the council direction to bring back any input that way you want to change your plan back to the council. So that would be part of the next June 30 quarterly report. And that's all I have on the work plan. So I'll open it up to the commissioners for questions, comments, and start. I'm just trying to. I've reviewed what they submitted for. I have reviewed what they submitted before and I think it's a good initiative. Hopefully it's something that contributes to the the betterment of our society and and possibly generate some revenue that that's possible. They do have some really interesting recommendations for funding more creative sources for funding so we hope those will come along too. Okay. Not there? No. No. I'll go. Done. Just brown. Yeah. No, I also logged in. I think it was Wednesday. Maybe yesterday, I don't remember. I don't even know what today is. I guess it's Thursday. But it was a little overwhelming because I didn't realize it was so complex. And I a lot. And even as simple question like do you have room on your walls and some kind of government building or town building anywhere in loud and display artwork or different things? And that's just one type of artwork. So it was very interesting. It was eye-opening. I didn't realize how complex it was. I think there's a lot of value and there was a lot of support. There was a lot of people on that call. So it's important to a lot of folks. It's really in my take away. Mr. Brita, any questions? No questions or comments, Chair. All right. So Mr. Andrews, you mentioned the Munich code. How's that going? For translating and uploading into that? I mean, we're working through it. The town clerk, I believe, sent it to them. The mid April or the week following the Council's adoption. So they're they're going to reconfigure and itemize things. Unicode will also go through any if there are small minor errors like number, inter-indexing, they'll correct those things. And that's within the purview too of the adoption of the ordinance. In the ordinance of adoption, when the last clause is that typographical things can be corrected without the need to go in. So I don't have a timeline estimate on that. So in the interim, we have the ordinance posted on the website as one full PDF and then chapter by chapter, which is what the county in Leesburg does. We've always found Munich code to be a very helpful tool and them implementing the new ordinances within our contract. So we'd like to continue using them. That's also where we host our town code. So is that folks at the county? So you have a belly button at the county that's helping you with this process? Is that what I'm hearing or who is it? No, so Unicode is a private company. It is a private company. Okay, so all right and how are they funded? I believe the contract that we how they funded. Yeah, how they funded. Yeah, it's a contract. It's a service contract. Okay, contract okay with us yep okay great so they have a responsibility to help us get through this correct and get that squared away and you've got somebody there that you're talking to to work exactly the town clerk who works regularly with their staff for ordinance adoptions and resolutions that the council will go through coordinates with them and She last I check with her I believe Tuesday she hadn't heard any Questions or concerns that just take some time to get everything Sure All right, great. You also talked about the GIS system This is a system we have in the town, right and you shared that with us last time. I'm kind of curious if If you have a tracking system, so when folks are using it outside of the public's use and keep an eye on how many times people are going to it, that type of thing. Is there a tracking mechanism? Absolutely. And we can generate reports. There is actually, at our last department head meeting, the town engineer said that we have about 3,000 hits since January, I believe. Or since it was, since it was live. Okay. So we are, it can roughly track internal versus external. In other words, like if we go to use it, you know, internal versus small size. Yeah, I think that's good and helpful data, you know, from a, from a, what they're using it for, et cetera, and getting that word out. You want to see that trend continue in the right direction, opposed to starting to fall off. And that might suggest that the word needs to be, again, brought to the public says, hey, by the way, this information's available to you. That's what I'm getting at. And if I'm not mistaken I think that within the month of April there were like six or seven hundred hits so there's a lot of big number of those hits even in April so it is growing. Is that generating calls as well? Are you fine? I'm not sure how you track that but I would think think if somebody looked at something and had a question they might be calling in to get some answers. It's hard to say. We certainly use it in the zoning ordinance update and adoption. We use it as a tool of reference to direct folks to it. But I couldn't say that we were getting calls about the GIS with issues or questions. So hopefully that means that it's working well. I might suggest when you do get calls concerning a zoning type of thing, or you ask them, hey, have you looked at the, you looked at RGIAS map? Is, you know, I had a such call on Monday. Yes, man called and said, my zoning change and I said no, sir, still are too. And let me take you to the website and show you your answer. Yeah. Again, that's just good tracking data on that. Because it's been a good investment. I'm going to make sure that it's used properly and folks are, are, are, you know, we know how it's being used. Okay. All right. Let's see. The other thing you brought up with was the water and sewer back and forth to the county for the rec center. Has that decision been made or is there still some negotiation going on from the standpoint of water and sewer with the rec center Essentially know the decision has not been made. We're still in a modeling phase Okay, I think the provision of sewer seems a fairly you know reasonable It obviously it's the water that we're trying to understand What the what the town can provide and what the county needs to meet us halfway with I guess I will say. Yeah one of the reasons I asked that is because we've got two big you know CIP things that are coming up we've got that new water tower that has got to get built and then it's got to get put into service and test it and check down and And then once there's some comfort with that, my understanding is that million gallon tank could be brought down for service. And I would hope that that is also being thought about in these negotiations. And those timelines are being overlaid so that we don't have any issues. Once we take that offline, the big tank offline, I don't know what that schedule looks like. So anyway, my point to you is I hope that that is being captured. I don't know who's responsible for that, but it does. Yeah, sure. Good. And the five half million dollar take is required by our funding to be completed. In the contract, I think actually has June of 2026. The county's timeline, at least now, I think, anticipates construction. The library would be laid, but construction wouldn't be completed till 2028, and actually after the 690 interchange. So that tank would be ahead of it in either case, which would help with certainly water storage, as it pertains to potentially fire flows, really the crux of some of the discussions of model that we needed it was source, water source supply. Yeah, I think it would be helpful to kind of be able to see what that lays in great schedule for all those projects and see how they're starting overlay. Maybe the next time we go through a project review, we can talk about that. Kind of look at that timeline. Chair, I think I can add a few details that would help fill in some areas in your knowledge on that topic. The Million Gallant Tank was initially slated to be serviced as part of the FY26 budget. We moved that out to FY27, knowing that the water tower is a dependency on servicing the tank and therefore it was not necessary to expend those CIP funds in FY26. And so the focus on the part of town management in terms of negotiating with the county is twofold one to help us out on allied projects that are in the area of the western loud and rec center, one being western pump station and also to assist with the costs and some of the technical details on exploration of additional water sources because the water sources that they have available on the county land there that will be used for the West and Lawn Rec Center are really inadequate to its requirements and we as a town do not wish to explore water sources for the county that are also needed for the residents. So we want the county to assist us with finding new wells and getting them online in order to provide what will be required for the Western Loud and Rec Center. You know, when it comes to wells, you know, the aquifer's got to be looked at too, because everybody's drawn off the same water source underground. So hopefully there's some scientists taking a good look at that, and other opportunities possibly even for reservoir in or near town. All right, thanks. The last one I had on that was a traffic study. I know it's still on here when it was released. I had taken a kind of quick gander at it. I thought the numbers, again, in comparison to what they were proposing out, at least in the traffic study for the Western line was out to 2045 and the interchange was 2040 and so I thought that was a good look to see if those started coming together. Has anybody in the staff taken a look at that? There's a lot of data there. My quick look, I just felt like there might be some things that might be missed. I know they didn't even include, they said they included the data for the 690 interchange, but they didn't leave the, they didn't have it in the study from the standpoint of on their layouts. And that always concerns me when they leave that kind of stuff off. Yeah, I mean, the future improvements and the scoping and what their model it includes, at least at that point, in the 2030 future conditions, they're contemplating. They're including the interchange. I would certainly encourage everyone here if you're curious. The town, Engineering had looked at it, but we had actually had a consultant do a very technical review that was attached with our comments. The county as well, DTCI took a very technical review. I think in summary, a lot of what our review, both the consultant and staff and what DTCI seem to say in their comments. But I haven't fully reviewed DTCI's comments back to the application but proposing that a lot of their mitigation seem somewhat fairly inadequate. So in those comments you'll find very technical comments but also broader mitigation strategies and things of that nature. I'll reshare that comment again but it's if you were to go on the counties, even if you were to folks at home, if you were to Google landmark, that's a county's application system. If you were to search within that for the Western Loud and Rec Center, you could find it pretty quickly and all those comments are within the attachments. Certainly a lot of information. As we get other referrals, I anticipate that we'll have some summary reports that might go to Council or to the town manager as far as what has been there in the resubmission. Again the town here is a referral agency. So extend of of our comments on basically a county, a adjacent, especially use permit. And why I say our comments, I mean, the town as a reviewer, pertain to things that affect us, right? So the intersections of traffic scoping, the buffers, the lighting, the things there. There are certainly things that citizens and county residents that obviously citizens of Percival as, have comments to like the facilities, the ball fields, the things of that nature. And those are all addressed as well in the applications, but those specifically, like how many pools or entrances are not, the things you'll see in our comments, but lots of information online. Yeah, what I'm looking for is an analysis that looks for things that are out of family. Between what was done years ago on the 690 and what they just did, because that really tells a story. It gives me more confidence in the data of both, but if there's things that are way out of family, then my question would be why? Okay, if something was missed. So, you know So my quick look, I thought there seemed to be some different intersections within the town that didn't line up between the two with just a five-year difference between the long-term look between 2040 for the 690 project and the 2045 for the rec center looking at those very exact same intersections at the same periods of time each day. And I just think that's important to look at that to make sure that something is not being because I know these engineers will get like this and they won't look and I didn't see any reference back to the 690 data. Okay and if there's an analysis being done that's doing that it gives to me more confidence in the results of this new analysis. And it can also point out and say, hey, they had a problem with the other one. So anything that might be available, I appreciate if there's any type of work that's going on there. I can do my own pretty quickly. I haven't done that, but I will get to it. The traffic study has been referred to a consultant by engineering, so we are going to get that consultant report back. Our town's review of the analysis. Yeah, okay. What I would be asked them for is to compare those two. The IJR for the SCI X90 and the traffic study for them. It's just a good way to look at data that's being produced and brought to you. You can quickly determine if there's any outliers, something's outside of family, and determine why. And that's all I had on that one. The last one was on the Lowne County Arts and Plan participation. I was just curious of what, as a commission, our role is on that specifically. Do we have one? Or is it just information? Just information. I would participate in the patient individually, as you will. There's staff had the initial interview where we gave town feedback. Okay, I would participate in the patient individually, as you will. There's staff had the initial interview where we gave town feedback. Okay, I just wanted to, we were supposed to be doing something else because it is a work plan, but it's really information. So, okay, that's what I needed. All right, that's all I had. Just a quick thing going back to the Water & Seer. I'm actually glad Mayor Bertot that you brought up, said what you said because staff was aware of what the mayor said. I wasn't sure I was authorized to say it because we are in negotiations with the county. So I'm glad that again it's come from the mayor as an authority of source. And I will say that we've essentially said to the county we cannot provide water until we have an additional water source. So I wanted you to be rest assured that, you know, we're very aware of the need to protect town water as our own commodity. And we've asked the county to continue to look for additional sources. Yeah. All right. Thank you very much for all that. Anything else? Just very quickly, Chair. I believe the next meeting will have a full rundown of kind of the project tracking and updates, but just as a few highlights. And again, the project tracking, site plans and things you can find online on the community development page under town project tracking. But since last time we met or discussed we've had two site plans come in. One is really a resubmission or pivot on a existing area, the three houses on Hatcher, which had been trails edge submitted as our trails end, submitted within the last two months again as trails edge, which is a proposal for townhomes, which would be required to have special use permit that came along with that. So that's been submitted under review. Additionally, on Main Street, TP-2502 is Pavilion on Main, which is an application for the site plan that would involve the demolition of the existing butler building. So the building, the gym building, just next to Ace Hardware, proposed total fitness. I proposed to demolish that and replace it with a two story, although the lower story would be embedded into the hill. So it's on a slope there, but for a mixed retail office building there and then just this update the one of our older site plans is nearing final approval on Hurst Woodlands is just a few minor pieces to address with V.comments and we suspect that will probably be approved here shortly. Which one was that one? Woodlands, which is a long horse. It's just west of the fire station. That's for three mixed use buildings. Yep. All right, great. Thank you. All right. And puts us to item 11. Good evening, everybody. We are going to spend a little bit of time today in a kickoff. We're stepping back a little bit from what we've been doing. And we are going to walk through really turning the page on the comprehensive plan five year update that we're going to do. So when we think about what we're going to talk through today, this really is a collaborative work session. The goals for this commission are really aligning on what we're updating scope-wise. We're going to break this out into a Phase 1 versus a Phase 2 and I'll talk a little more about that, but the highest level, phase one is really, I guess, the work that came before in the bridge from the, you know, previous planning commission into what we're looking at now versus phase two, which is a little further out. And so we'll talk for the specifics in a bit. We will be reviewing the process we're going to go through, a proposed timeline and the team structure who's going to contribute, establish next steps, what we're going to be doing between now and the next meeting, over the summer and so on. And at the very end, we will get a quick update on the proof of concept that Bill has been driving with the map updates It is a work in progress and it is not fully ready for a discussion tonight But we do want to get a quick update at the very end on that All right, so why now I think we've walked through this before at several levels, but right now You know just to remind ourselves a little bit of well, why are we looking at this and thinking about this differently? We have state law of course requiring review every five years the town resolution from February 13th Which was to initiate the study of what needs to be looked at for this five-year review and then considering changes since 2020 I'm not going to go through the full list, but we have you know a lot of data Virginia code changes The need to re-review focus areas. We've got, of course, what we just talked about is the Western loud and recreation complex, how that fits in harmony with the new zoning ordinance, and so on. I think the real key here in one of the guiding principles is as we think about this document, there's an opportunity to simplify, modernize, and harmonize across, and internally consistent within the document. So the proposed scope, this is really what I wanted to spend a little bit of time on here. Phase one again is that bridge to the work that's come before. We have a wonderful list of 21 previously initiated amendments. Many of these have already been discussed publicly, and we are going to be executing on those, looking through those, bringing those to discussion here. We're going to be, as well, one of the things I mentioned a month ago was this study of these actually has led us to pull on some thread, so to speak, and that has led to things like a map refresh, updates, you know, obviously zoning harmony, zoning ordinance harmony, aligning the land use colors, categories and so on. And even looking a little bit closer at the historic map and what is that really entail updating the historic resource map. So that's phase one in a nutshell. Again, I think we're going to get in a lot more detail over the next by the time we meet next and really break out a kind of a road map of when are we reviewing these, one of the themes and what is the timeframe. Phase two, oh please. Yeah, so just real quick, and this kind of goes back to the work plan as well. So on the work plan, there are two things. A cop plan, a five year review and the annual review. I was curious, are those two in it for this year, are they not the same thing? Can we not accomplish the five year and the annual review at the same time? I think that would, yeah. Okay, yep. Okay, yep. So that's really phase one is closing out, you know, some of the work that had come before. Phase two, just talk about that for a second. I think that that's a broader potential update, including focus area planning, main street visioning. That is really inclusive of a lot of the things that were mentioned on the previous slide. In fact, I'll just back up. When we think about code changes, and I've got a slide at the very end, if we do want to look at those, there are six or seven things that some are brought to our attention, that we need to understand, does that make us think about this differently, are there things we need to incorporate, for instance, resilience language? The historic survey, I think, is part of phase one, but maybe there's pieces that stretch into phase two, and then other information at the bottom there. So I think that there are broader strokes or broader pieces of information that we do need to incorporate, but that will be held out for phase two. Phase one really is, like I, closing out these amendments, making sure they go through the process with this body and with public feedback. So before I move on, is there any question about the scope of what we're actually setting out to do? I don't know if it's a question, maybe more of a comment. Working session. The, so one to take away from the Planning Commissioners course with the comp plan is that it's a present future document. So really to address future risk and different things. And I see like the Western loud and wrecked complex on there. And again, these are the things like I thinking about risk. And do we need to mention the 7, 6, 90 interchange for traffic issues and or the, I mean, the Western Loudoun County Center is still, it's in their traffic issues, potential water issues or resource issues, competing. And then I think those would probably go in phase two. Is that what you're talking about? And then one of the big takeaways I wrote it down, just because I didn't want to forget, was, do we have, do we think we're gonna look for specific measures or metrics to kind of measure success, what success looks like. Because I know we have goals. Are we trying to, do we think we're going to look and get specific metrics or do we, at least an olive of generic open-ended so we can say, yeah, yeah. You mean like project management metrics to track throughput work we're doing over the summer. I can certainly consider those. Do you have any suggestions? Maybe. I was just curious. I don't want to like over step but I was just curious. That's one of the things looking at our comp plan compared to other compared to like go to golden approved plans. I think ours lacks specific measures to see ground up to the ground up to the ground up to the ground up to the ground up to the ground up to the ground up to the ground up to the ground up to the ground up to the ground up to the ground up to the ground up to the ground up to the ground up to the ground up to the ground up to the ground up to the ground up to the ground up to the ground up to the ground up to the I could mean something, not that it doesn't, but to put some teeth into it, maybe we have some metrics. One of the things I've been wanting to move toward in this is what I call a heat map, which is where is the income coming from? We already started talking about that and employing that. So as we studied the West End and downtown North, and I think we'll be talking to Matt about that as well during the phase two, I would like to see if we can have one of the measures, we have much income can we generate from these areas down and a way to measure that. So I think that might fit for your talk. Yeah, no, I think that's great. And again, I just wanted to bring it up because that's something like going over our comp plan. That's one of the things that I think we could probably do better, like on the goals, make them more measurable. Does that make sense? And what you said to those things. It's toward the beginning. It's like it's under goals. It's definitely gonna take a look at that. It's like it's closer to this. It's kind of beginning it's like it's under goals. It's definitely gonna take a look at that It's like it closer to this kind of like goals for the whole reason why we're doing the That's a few back and again, I'm sure that that's let's well down into the weeds and I'm sure that's a later thing once we get it I wrapped up but I think you're right on the money because I've looked at that too. I said how are we track? Yes, yeah I Commissioner. And I didn't bring it tonight. Sorry. I'm sorry. Please. One thing I would encourage you to look at in this vein is Leesburg's master plan or conference plan. They call it the legacy plan. I'm actually going to page 16. They have this great checklist of measuring positive growth and change. And so yeah, would encourage you to go on the Tannin Leesburg site and look at their legacy plan, which is into their Complex that's good a lot of it's a really great plan always encourages to incorporate best practice in analogues. Thank you Thanks so yeah, that's all I got. Thank you for bringing that on. Yeah. Yeah yeah, that's something I'll think of look at Okay Any other feedback before we move on to next part of this Okay So how are we gonna do this? Again, I think we've already Clear the the air here that it's gonna be a phased approach I think we pretty much just confirmed phase one scope. I know, Ron, do we need our chair? Do we need a specific vote at the end of this saying? This is, you know, the commission's, we're good to move forward with phase one scope or not. I'm assuming we go around and do a vote. Yeah, well, I think about a great, let's get to the end of this thing And agree on But we certainly ought to yeah, whatever agree on on the power So I think that it's you know confirming the scope analyzing and incorporating Getting I think community engagement is going to be very important as we work through this as we work through any map many map updates, making sure everybody's on the same page, citizen feedback is incorporated. Doing draft revisions, public review again, and of course, town council adoption via our recommendations body. I think the guiding principles, again, as we think about map updates, the symmetry of zoning and all these documents in front of us, we want to simplify where possible and that overlays, that's maps, that's languages, but ensure that there's a really good alignment between the comp plan and the ZO as well. And so the timeline we're talking through, obviously this month we've just at the dawn of May, we want to confirm the scope pretty much today in the discussion. Finalize the structure and work streams, consolidate and start supporting documentation. I'll talk a little bit about what that supporting documentation is and how that's going to help us not only deliberate but be very transparent and communicative of the things that we're deciding and the, you know, where we're landing without decision making. June and July is really about map and amendment work. Deep dives on each of the amendments will have timelines specific to all 21. Put them in groups and themes. We will be drafting narratives. Again, the narratives in this porting documents, being around, you know, what's our decision making, what's our thought process and put that on paper for all of us to review. And then, course we'll have iterative review. In August, August is a kind of an off month, so to speak, from a meeting perspective, but we will, and throughout, we'll be doing staff validation and research. Of course, the subcommittee will continue to work without that meeting. September is when we're targeting further revisions and further review kind of at this group. And then in Q4 really I think we need to feel out the more specific timeline before we get. I'm sorry we need to feel out the rest of the detail before we get too specific on the timeline where we establish the public hearing and find a recommendation to counsel, not sure where in Q4 but that's our ballpark estimate. Again, this is a working draft. So any feedback on the timeline is too aggressive. Do we have staff resource to support? You know, I know we're going to involve other commissioners. What do we think? Anything from each summer? Okay. Are we good? Chair?. Good on time, Mark? Yeah, when I looked at it, I think so. You know, we're going to have to dig and get a little bit deeper and get some true assignments here. Yeah, we will. I walked out of the house without my comparison plan this evening, shame on me. So I'm trying to pick it up off the website right now because I'm I'm really glad that Troy brought up the fact that you know there is there are some goals in there and yeah my notes in there. Mine's all marked up. So I'll go. OK. I think that's a good place to start. I'll give you a second to know what we can have discussion with him. Okay, so. Keep going on. Yeah, most. So who's doing what? I think that this is actually. Probably going to have other commissioners be stepping in here as we identify more themes, groups and details, but from my perspective, I'll be handling project management, the amendment management process of these 21 amendments, and then there to framework in the supporting documentation. Mr. Humbock, obviously, is doing deep dives on map revisions and there's a lot of work that's already gone into that and will continue. Support on the amendments, of course, as we parcel and assign those out. Mr. Davis, SME support on the amendments. I think one of the key things here as well is we look to phase two. There are two focus areas that really, I think, peak my interest. And Mr. Davis's interest as well, which is looking at downtown and West End. So getting ahead of that, starting to look at that work, that may be centered on phase two, as well of course providing the feedback on the amendments and the other commissioners feedback review and final approval. But like I said, we'll probably need all hands on deck. This is one of the top things we're doing in the foreground here. So we will be assigning these out as we get a little more detail into the theming and the grouping. Staff, of course, will be providing technical expertise, research, supporting reports, and our public engagement process. When we get to that point in the calendar. Okay, and so how are we going to be accomplishing this? This we touched on this last time, but effectively we're building out a shared document repository using multiple types of data formats. So we're putting the comprehensive plan master document in there, the draft amendments. And then as we build new artifacts, they will all go into the shared folder. Thank you, Jordan, for getting the clarification that one of the points I raised last time was, can be working in the same document as long as it's not at the same time and there's not a quorum or concern there and thank you for clarifying that's not a concern although I think that there was a 15-minute is everybody seeing the opinion yeah everybody read that 15 minute 15 minute okay 15 minute rules so if you see two in there, you got to leave and then figure out a way to get in. So come back later. But I think that if you don't want to have this, I don't know. Maybe an alarm goes off in your head somewhere. This is a blow up. Yeah, it does. So that's where we're going to have everything. Make it as seamless as possible. I do think we're still on track for getting the Office 365 accounts set up pretty soon. So we'll have an update maybe on next time for that. So I think I've touched on this a couple of times, but one of the key things I think is going to be helpful for us to not only understand where we're each coming from, but how we got there is for everything we're proposing or changing, how did we think through it? And it's not just saying here's the solution, but what is the background, and sorry if we're using BG, I needed to save some space there, but what is the background, what is the context under which we're seeing something happen, or we're making a decision? What is the driver? Why are we doing something? And then what is the problem statement or the concern that that, or the challenge that comes from that? And then what are some of the options? So now we're moving into solutions based. What are some of the options that we've considered and what are the trade-offs that we made? Maybe we saw, yeah, this is a good idea that's very risky. we didn't want to go down that path. Or, hey, well, this is a good idea. However, we got public feedback recently, or something at another level or county level precludes us from doing something. So I think that it's worth documenting these things in supporting artifacts that are related to all these decisions we're making. And then here's the proposed resolution where to be laid. I think that'll be good for us to discuss together, that'll be good for us to ultimately package it up to the town council when we get to that point. So one of the things we'll be doing soon is to that end confirming access, making sure everybody can get into these documents because we do want to ensure transparency and have a version of control necessary for historical purposes as we build towards the final council's decision. And again, this is all for phase one. This is all for phase one. Yes. Yes. Yeah, so phase one scope confirmation. So I'd like us to just take a moment here at chair as well. Are there any objections to the phase one items that we've discussed so far, and they're in the table at the bottom. So let me ask a question with the Phase One. When we look at the amendments, that's Phase One. Yeah, right? Phase One. And we categorize them based on how this is put together. Sure. How do these relate, I'm going to ask you guys, how do these relate to tropical plans or land use, et cetera, et cetera. Have you cataloged these against this document? Most of them have page numbers already. Yeah, there should be cross references and crosswalks, but that is the next step as part of the documentation. Okay, so we just have a guide. But in terms of actually performing the work, a lot of them are map centric. So I would wipe out a lot of them by updating the map and addressing those things. And what that said, if you look at it, is 50% of it mapped stuff is 75% of it mapped stuff in here. Set on a fair question. Because I think the grand majority of that I've seen is map. Well, there's a good number of map items in the map. Quite a number. OK, out of 21. So we'll wipe out a lot of it just by addressing an update to these different maps that are in there. And there's several different maps, the planning map, the speed map, the historical map, the open spaces are in a wreck, you know, open spaces map, all those maps will be updated. I think it might be important that someone just retries. We're doing a five-year review. Yeah. We need to look at everything, too, right? We need to look at the whole thing. Oh, yeah. And so, you know, we may want to assign sections of that to folks to go read and look through and then bring back a discussion. That'll be done by next time. Yeah, okay. That's the scouting work we want to start. Okay, so that's, that's combat. Yeah, but phase one, I think, is the key, which is that, mapping it out. Okay. Yeah, we're getting in the weeds here? Yeah, I'm sorry, I'm tending to get in the weeds. Okay, no, no, I'm saying no, I'm saying we will get in the weeds. Yeah. Perfect. All right. Any other feedback from the commission? Is there a... Like a drop dead date that we have to have a product, a tentative product or a signed product or an approved product? Is there a, is it December 31st or is it? I don't think state code has anything somewhere? No. This is exclusively our time line. Okay. Even though the plan that the five year mark is June 30, 2025, it doesn't have to be finished by the, it has to be started by them. Okay. Thank you. I was just curious if there was a problem. Yeah. It's good to know our constraints. Should anything be added to Phase 1? I think I, I wasn't clear that it's not on this slide here, but the scouting of the entire document should be part of Phase 1. The incorporation for Phase 2. Thank you. I'll add that. I would propose adding some of the state legislative changes to Phase 1. I would interested in hearing whatever the bill says and I think do we have a summer do we have a report on the like if you had to rank the urgency of incorporation of, sorry, let me go back upside here. So these are the, like if you had to rank the urgency of incorporation of, sorry, let me go back upside here. So these are the things that have been shared with us that are changed since 2020. Do we have a briefing on each of these yet as far as understanding to Matt's point? No, not yet. I'm going to have a briefing, but we could certainly give an answer on that. Depending on your direction, we will start. Okay. Yep. Bob, we did cover these in the zoning. You went through, I know that the staff went through and looked at all the latest and greatest legislation. So I guess what we're talking about is making sure that we've acknowledged it in here as well. I mean, of all those things, obviously the solar facility we covered pretty thoroughly in the zoning ordinance. But of all those things, the manufactured housing and resilient strategies would be the due to big ticket items in terms of research and analysis. Resurrect. Okay. Thank you, Mr. Davis. Anybody opposed to Virginia code updates being incorporated into Phase 1? Well, we're saying corporate is not just throw them in. You know, we've got to be some thought about it and synthesis up. Yeah. Yeah. Can we go back? We'll have to put that slide in there. OK. And again, we come back to map refresh. There's a lot of maps. There are a lot of maps. There's all kinds of maps. OK. We're not trying to whittle all this down to a single map, right? No. So there's, we ought to take a look at all the maps. Right. You've been focused on land use stuff, right? No, I'm looking at all of them. And I've already discussed a number of them, just refreshing some of them, like the stroke happened and others that just need to update and refreshing that some of them need attention you know like the historical map we're gonna we're gonna have meetings on that and where we have vacant land I don't know if that belongs on that I think that might might go with the historical map work, go on the land use map, or maybe both. But so we'll address a lot of the things as we proceed. OK. So so far I've captured two things that are being amended on phase one An understanding of Virginia code Changes that may impact and what that means for the comprehensive plan and then the Scouting of the entire document Parsley that out for anticipation to phase two Okay, any other feedback in the commission? Are we all in favor of this scope? Any feedback from the staff? Okay. Okay. Next steps. I've actually already written down a couple things here. It's been a good discussion. So one of the things we'll first work on is, hey, let's make sure we can collaborate technologically in the way that we want to. That'll be confirming the shared working-folder access. The supporting narratives for some of the items of adding, again, the additional context that might help us in understanding decision making and some of the amendments on the table and how we got there. So everybody can look at those and really process those perfectly. I think we're going to plan a little bit out the rest of the summer as far as subcommittee meetings. And I think the couple of things that I wrote down were by the time we meet next, and I do want to talk about when we meet next. At the end, I want to have a full scope in detail. So every map that we're going to look at, instead of just saying we're updating maps or refreshing maps, here's the full inventory of what we're looking at, and have quite a bit more detail around the assignment cataloging and the mapping of the 21 minutes per hour. So definitely two, three levels down in detail for the next one. Okay. There's no reason why, you know, once it starts to mature, we're not sharing that. What you guys are getting matured. So the vision becomes clearer sooner as we go through this process. I don't want to wait every other meeting or every meeting. Well, I think that online version of this will be updated real time essentially. And then anything pertinent that we need to discuss, I think we should shoot out a via that system, just make it a question for all to answer 15 minutes a separate you know so that we can we can keep this this thing moving in the same direction that we all agree to. So explain to me a little bit begin documenting supporting narratives may through. So right there when you see for each amendment or map change or decision that we're making, one of the things that I think will help us unpack as a commission and for citizens and of ultimately down council is not just here's the solution, here's the proposed change, but going all the way through a process where we document what was the driver for that? The roadmap of the process to get there. I'd say this is more like documenting the thought process. So if I say I'm going to make a change to this piece of X, well I need to be prepared to talk about why I'm making that change, what drove me there, what metrics was I looking at, what was the challenge that actually was the situation, and then what were some of the options considered. There are three options, but we chose option C, and here's why. I think all that information is very helpful as we walk through where we landed with something instead of just saying and this is what it is. Well, to organize that, to me, you have to start with the foundation. Otherwise, it's going to get too hard to deal with. This probably, I would suggest this has to be the foundation in the process. It is. It is. Yeah, I'm overlaying. If we try and do that just by throwing this whole document out there. I'm not boiling the ocean. Don't boil the ocean. I've been around way too many people who will do that. We got another controller. Back when I started this, looking at that. Keep me under control. I'll try and boil the ocean. Back when I started looking at the amendments, I came up with this method with the exhibits. I think that's what we're going back Yeah. So you can say what exactly you're talking about, all the parcels involved, and why you're doing it, and whether you're, now you added alternatives, and come across alternatives yet, but that's what I was attempting to do back, you know, initially. So I think we'll be doing that for the more complex things that are beyond just an edit. Yeah. Yeah. As we move forward with this, I think it's um but it's definitely going to be addressed. Don't be bashful about assignments either. I won't. Being a broader spread this out a little bit. Okay. Yeah. Because I believe it needs to be our primary focus. It is. Okay. For the commission. All right. Ryan, I just wanted to, you, something that you mentioned a few minutes ago, you talked about solutions. And I really appreciated what you said, because I think I heard you say, you know, we don't necessarily need to focus on the solution right now. We need to admire the problem or the issue or what we're trying to change. I think a lot of people go to solutions before they look at that and really focus on that because the problem may be the problem. And not in the solution may need to be figured out based off of something that's found in that issue. So I appreciate that. That you said that because- I think it'll be good for clarity for all of us. And I think that we have to be able to stand by while how did we think through this and defend it as well. This is good practice, I think. You got a cell. Yep, so that's all I've got. Any other feedback? Good job. Okay. Good. We'll move forward with that I think. Yeah. By the next time we'll have full scope detail, assignments, you and I can talk about how we want to communicate those assignments out or get consensus on what those are between now and the next meeting. All right, continue to let you guys kind of work that and then yeah. We'll go over there. Okay. the next meeting. All right. Continue to let you guys kind of work that in the end. Yeah. We'll go over there. OK. Cool. That's all I've got. Back to you, Chair. All right. Is there anything else that you want to accomplish, is there, Evie? Well, I wanted to show the map. OK. I think you should show the map. We can pull it up on the projector as well. That would be a good idea. Yeah. Valerie, you can see it. Okay, what I said last time in words, which is scary to everybody to that, because it took me too many words to explain, turned out not to be that complex once you actually implement it. So this is actually the actual implementation of what I was trying to describe. Absent the stars for the historical properties. That is going to go on the historical properties map. So that was a little bit too much for this map. But this map accomplishes everything I'd hoped to set out. So we have, and the second to the last page in our packet has the categories, land use categories that map addresses. So the very first one is the historical eligible. I have them, as you can see, in the land use categories on the left is what's in the current plan on the right is what I'm proposing here. And so item number one is used to be item three before. So that's the single family historical eligible is the tan. And we're not showing the individual parcels unless it doesn't belong in a subdivision. So like the Dylan subdivision and the Hoops subdivision, those are big wide tan areas that include all those parcels. But we're trying to keep the map less busy. You do have to go to the bound to the parcels where some of the traditional homes that aren't in any subdivision. And then in the bright yellow, of course, is all the HOAs, in single-family homes and the HOAs. And that's in the key off to the bottom, to the right. And so, and below that is another key for single-family attached that are also in HOAs. So, for Mayfair, you get the yellow and the orange together just like it is. So, I think it you a couple of things shows you where the older neighborhoods are, where the historical districts are. And I have it so that we're being compliant with the historical process. So you're eligible after 50 years of age to be historical. That doesn't mean you will be, probably you won't. But this map can be updated in Keptrakov, so that five years from now, during the next update, there'll be more tan ones, possibly, more tan ones, because they're eligible. But that doesn't mean on the historical map, you're going to actually have more historical properties. It depends on if they're eligible. There are several criteria that have to be met. They have to be relevant. And then there are several things. So where is that criteria kept? Is that kept in the comprehensive plan? I mean, that needs to be in our plan. We need to discuss that in that, where we're talking about the historical properties. And we, if PJ would have been here today, we would have been talking about what he presented on this topic. Because there are a few more parcels that probably beyond what we have in the register that might be considered historical and we'll have to talk about that as a commission. So that's a different historical map, a separate from this map but I wanted to have the relation. The other thing that I was attempting to do especially beyond just the residential, although with the residential as well, I was trying to match the zoning map as close as possible in color. and for all the other land use categories, those colors. as close as possible in color. And for all the other land use categories, those colors are exactly the same. They're actually the same number, hopefully, as on the zoning map. So you'll see a correlation, a synergy between this map and the zoning map. This makes it a lot easier to read and see what's related. Okay, so as we go down through this, so I think I already explained the single family and the single family attached. That's pretty straightforward multi-family. And then we get to mixed use neighborhood scale. And that's kind of a, actually it's downtown, that's new, the red. That's new in a sense because it's C4 only. That's the only district under the, under, and I'm calling that downtown. So the mixed-use neighborhood is separate from downtown. So for instance, on the west end. I'm showing the west end is like that pink color. And then the mix use neighborhood is like my area over here just below downtown south and above the- So can I get this on your map? For your final show. I'm going to lay out your team. Should I just point to the team? Sorry. about the. Can I get this on you, ma'am? For you, if I should, I just point. I will say I do like the green space. Give me warm fuzzies. Okay. And so I was starting with the mixed use neighborhood. There you go, right? So the mixed use neighborhood right here, it appears right here in my neck at the woods between the gunshot and the print shop as I say up both sides of the street for Maine and also up here on ninth street and What what I liked about this particular Land use category is the idea of using... What's the point for here at the end? The way I can sit and do this was a good idea. Yeah. Should have had a dry run. So. Mixed use neighborhood. I have as R2, R3, R8. R15 could be questionable. Right now I just have our 8 as the most intensive use in that area. But it's a transition area between something that's used for commercial purposes and the traditional neighborhoods that they're near. So it's in between and I think R3A fits real well there. So I'd like to entertain bringing R3A back and including it in this. Yeah, but that's zoning. So I mean, but your land use mapping right now. I'm sorry, Ron, come here. Again, I'm just going down and looking at the zoning districts because you know, you've done a good job on representing that. The other comparison, I guess I need to spend some time is looking at the land use map in the in the comp plan As well Keep going okay, so what I'm saying is For the most part The the planning map and the zoning map are corresponding directly. Yeah, after that. After they have to get to pass downtown. The mixed use commercial. We have the mixed use commercial neighborhood scale and medium scale. And in the zoning map, those added to get those two are mixed together. But they're identified in the sub areas as neighborhood scale or medium scale. So we have a bicolor like a long main street on the planning map. In the zoning map they they're identified by sub areas. You see that? So then the professional office that's up on her street. Right there. That's for... Sorry. The commercial neighborhood scale, commercial neighborhood scale, has these pink colors here. That's there. That's there and there and there. This office only one, that one could have done either way. That's why we're going to be studying this thing. That's either office only or it could be the commercial neighborhood scale. Which you haven't changed anything. From zoning map. I'm sorry, Chair. You haven't changed anything from the zoning map, right? No, absolutely not. Yes, this is the zoning map. I keep looking at it and it looks the same. Well, my point is is these two should be correlated and this should be the umbrella of what is allowed underneath it, which is down here. So all the districts that are in here should correspond with their associated land use categories. That's what I'm trying to accomplish here. So we have the industrial business and you can see that. Those are directly correlated and then I put the parks in the open spaces. There are some underneath these HOAs, but that'll show up in the parks and open spaces. It's a map, not this pretty straightforward if you ask me. So those, I have a list of other districts like the Dillen, the dill and the Hoops and so on. And we could have had a longer list of those subdivisions in there, but we decided to just keep it with the HOAs for now. Keep it simple. I'd like to see, you know, you didn't want to add the green spaces, but I think it's important. You know, the green space is big deal inside that document that kind of brands are playing. It's huge. There's a lot, yeah, it's just amazing how much discussion about green open spaces in that document. Well, and think it's important to have it on there. I think we could do that. If you wish, we could put the green spaces. The one thing that happens is, especially in this area, there are each in that particular HOA. Each yard is a green space. So it starts looking like it's just peppered with green and you lose the green space. You lose the HOA flavor of it. But I've gone look at the maps and there's some worth noting. Maybe you just pick a number. It says, okay, the green space has to be more than x number makers and then it shows them. Or how many square feet and then it shows them. Or maybe it's x number of divisions within the HOA because in the, I think it's the personal town village area. Like I said, each front yard is a green space. So they have a lot of divisions of it. So if you say into the HOA. It's green space in the front yard. Is it not their yard? It doesn't have to be green space. That's how they add up their green space. So in their front yard shows up as an individual green space. Just look at this. Yeah. It's pretty well-blocking and moving actually dedicated at this point. Yeah, and those are a specific size. So what I'm saying is if instead you said, we will show the green space through the HOA, make it transparent through the HOA if there aren't more than say three of them in the HOA. But there's 50 of them, then we shouldn't show them. Yeah, there's a, a map five is a good one, you want to pick that up again and have some kind of you know area requirement. Yeah, we can throw a rule in there so that we also have industrial, industrial, industrial, industrial, industrial, government locations. You get them all covered? I believe so. This map does need a once over. I mean, we need to scrub both, you know, everything to make sure that all the details are lining up as far as I'm aware, that's all the IG. Let me ask the director a question. Do we have a list on the Excel file that kind of gives information from the county or do we have that information that would show, you know, a list on the Excel file that kind of gives information from the county, or do we have that information that would show, you know, I consider anything that's not paying taxes probably is going to be an IP. Okay. Even if the county or the town owns a piece of property, small piece of property that's using for, you know, homeless shelter or something like that, If that's IP. Yes, we could certainly could enhance that layer and go through every parcel. Yeah. We do have that GIS layer as well as what I would call going back to the parks and open space, a dedicated HOA open space that we have that document as well. And then the last one on the table is buildable vacant land in black. And we don't have any of those up there yet because of the sliver lots and other things. Sorry, sorry. The last on this table, the last item is the buildable vacant lots in black. And we don't have any of those showing up there yet. Well, and for buildable vacant lots, there has to be a definition that goes on with that. It's a zoning document. It has to truly be buildable. Yes, it has to be, according to the zone it's in, the districts's in, we'll define whether or not that's buildable. Okay. So we have some homework to do to make the black pieces appear. There are some vacant lots there that should appear on this map, but there are on there yet. Do we have an idea like how many, is it two, is it hundred? And do we have a guest ballpark idea? How many buildable lots there are well there? Yeah, there's I don't know 116 But that they're also are 20 so I mean it gets a little confusing because there's a sliver lots of things like that you know And there's also commercial and residential and I know where some commercial lots are. There are some black ones I could have colored in already, but I want to do it all at once. I want to do that homework and then apply that district across the planning map. That makes or may not belong on a future land use map. So to speak, but it's the analysis point, right? In other words, we could put it on another map at some level where we talk about revenue modeling, which is the map I'm working on, which will come to you in the near future. But yeah. Right, let me, let me, what, what, some are just said I would like to drag your attention to, Chair, about the revenue map, that's the heat map. We want to have a map that shows where we're getting revenue by district all over, you know, a Percival. And so, you know, you get a hot red center where there's a lot of income and the neighborhoods are cold blue because there's only there's only you know property taxes generating revenues for the town so we're gonna have I want to build a heat map and I think the vacant lots could show up on that map pretty well because they might be black now or not showing any revenue but they have potential for. So this map would take the place of map three and four? Yes. Yes. That's all this is doing. Okay. And I think I've shared this with you going through kind of a rough start at all the other maps. Yeah, and I do like this, these because of the green space that shows in the town and because there is so much discussion about what the citizens want in town first. I have no problem showing the green spaces. I was just saying that maybe we could have a rule so that it doesn't get like in that. What is it the village town villages or something like that? Whatever this role is seems to work. Okay, well, if you don't mind that. Yeah, it's, you know what I'm speaking about. Yeah, like right here, right in here, right in there. Yeah. You're okay with that. We can do that. I can show the green spaces through the, it was that way. I asked her, Kendall, to make it opaque and not show that green space through it, to make it transparent. Let me ask you the question in a different way. How much change and what, you know, what is the goal of the changes in this map to to these two maps What are the what are the changes being represented for that standpoint? The only change I'm showing all the changes in the here as it relates to the zoning map and some of the changes are Do the fact that we have a new zoning. And some of them are just updating the way that we're looking at this, namely looking at the older houses and looking at the HOAs as opposed to just calling them suburban. So the intent is to simplify this for a reader or somebody interested in land, understand what they're buying and how that applies to the zoning map. And as far as showing the green spaces in the HOAs, it's just a switch to make a transparent They're there. The date is there. So I'm okay with that. I need a two minute break. What? Yeah, we can. Why don't we take a quick break? Sounds like we need to go a five minute break. Yeah, can we take? How much more time was being on this set up? How do you think we're going to do today? I don't know, but if you want to talk about it some more, I need a five minute break the right. It's not, I guess, I don't. Well, I'm trying to stimulate some conversation, and I'm probably not doing a good job with it. Again, I'm just trying to understand, we're going to make a change in that map for these two maps. So when you get back, that's under a map. Trying to make sure we understand it. Why don't we just recess for about 15 minutes? We'll come back. Let's just come back at 815. All right? Sounds good. I'm going to go back on. You ready? Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay.. You ready? Okay. Here it comes. Okay. I'm going to suspend all my questions at this point. I think that's a good idea. I think we go back to the phase one phase two plan and stick with that and all this will come to light Okay, I'll let you to finish it off Okay, do you want me to walk down through the rest of the room? No, no, that's not necessary tonight I think we just close out where we're at okay Is there anything? We're gonna grab a face and just taking questions. Yes, we need to agree with a phase one phase two Once you just go through that real quickly for everybody so they know what the what your plans are for our next meeting And when we think we want to have that no, we're not ready to adjourn yet. So, all right. Okay, so I think phase one, I can do a lot of know if we can pull it back up. Are you able to do that for me? Yeah. That's fine, that's good. So I think that the Phase 1 again is, hey, we're starting with these 21 amendments. Some of those have caused us to look at things like these map refreshes. We've got a full inventory of map refreshes coming. The harmony between plan and the zoning ordinance, historic mapping updating that. And then I think as Mr. Davis indicated, we're going to look at Virginia code changes and as part of phase one as well as scouting out phase two. The entire document really in preparation for phase two, but that's more procedural and less scope item. I think by the time we meet next, and I would propose, if that's a month from now, Chair, but we can talk about that, that we will have a full inventory of everything we're looking at, a little bit more detail as far as the grouping of these amendments and what our sequence is going to be and who's going to be working on them. So a lot more of a detailed plan by the time we meet next. So what are you suggesting for the next time? I like a month. Do you know what do you think? So we're talking about that. We wouldn't have our main five. I think a month. Yeah, I don't think we'll be ready for May 15th. We need some discipline to make sure that we're ready for. Absolutely. OK. All right. Ready for which date? The 15th or June 5th? June 5th 5th. And that way you'll have phase one lined out. Yeah, we'll have more of like, I guess, a project management parlance cycle work breakdown structure of a more detailed plan. Will the electronics be ready for us? By the office 365 accounts? By the 5th, Jordan? Yeah. I mean, to start everyone editing at that point, I believe so. Or to everyone who have access by the 5th, I don't know that between now, I don't know a date between now and the 5th, where everyone who have access in addition to the subcommittee. I would also just note if we're considering, you know, and I think that's why we talked at some level as you're going through the comp plan, either you're for the beef of it, flip-bobbing meetings between what might be other items like file laws so that you're because again the agenda turnaround process means that materials and things that of the next meeting next meeting we would have to have you know drafted and posted by next week which is by giving yourselves a month helps you prepare those materials. However, even if we don't believe that we have anything for the May 15th meeting I would wait to cancel that if we're considering it until we're closer to it. That action come right from the Chair and Vice Chair. In case there's anything else that pops up, or if we wanted to discuss something otherwise, like the bylaws. So right now, I think the bylaws and it's going to be on the back burner. We've got to get focused on this and get organized. Again, I talked to the Director earlier. you know, if an SUP or something that we need to gather early before that, the fifth, we would do that. Okay, but go ahead, director. I'd also add that regarding the office 365, I talked to our IT guy in charge of that today and he said that essentially all of town hall is now operational 365 except the people that were placing their laptops, which is just a handful and the CCBs are next and I said to Dalton I said Winquig make sure you expedite the planning commission. So he said yeah, you know, so I I pushed you guys to the top of the list because of this. Yeah. So. Yeah, I think it's an emergency. Okay, so just to make sure the 365 folks that don't have Microsoft products, they would have access on their computers. Yep, so you would have, each commissioner would have access to that suite and the Microsoft Teams through your Percival VA.gov email. Okay. All right. So, Jordan, that answer your question. I mean, you know, if something comes up, you'll let us know. Yeah, absolutely. And certainly we wouldn't, we don't foresee any submission of a special use permit before the 15th. And even if we did, we wouldn't, we wouldn't have been able to public notice for a hearing for something like that. So, generally too, with that, you know, an apartment we might bring before you for discussion prior to hearing but I don't have anything like that yeah like the gender process I mean we're supposed to have them on by Monday so right I want to give this a little bit more time to mature for for the next and just to be clear I'm not advocating to cancel the meeting I'm just saying we will not be ready for any of the month. We will have periodic updates throughout. OK, so. All right. Thank you. It was a good job. So we're all in agreement in this. Right? You good? OK. If there's not anything else, I get a motion to adjourn. I'd like to make a motion to adjourn. Yeah, you have a second. I second that. We're adjourned.