you you you you you you you you you you you you you you We're going to go. It is 6.28. Thanks. Yeah. I'm going to ask you to ask the committee to ask the committee to ask the committee to ask the committee to ask the committee to ask the committee to ask the committee to ask the committee to ask the committee to ask the committee to ask the committee to ask the committee to ask the committee to ask the committee to 30 p.m. local time. As a reminder, please silence your phones tonight. Made a secretary of commission affirm that the public recording of this meeting has started. Today is Thursday, October 17th of 2024. This is a regular meeting of the Planning Commission for the town of Percival, subject to the great Commonwealth of Virginia, and is hereby called to order. Let the records show present is Commissioner Matt Davis, Commissioner Ryan Faber, Vice Chair, Commissioner, Mr. Brian Green, Commissioner Bill Hombach. Attending remotely is Council liaison, Mr. Chris Bruto and Commissioner, Mr. Torrey-Bound is absent this evening. Let the records show a quorn for this meeting has been met with five members present and one absent and one remote. Commissioner Faber, will you lead us in a pleasure of allegiance followed by a moment of silence? May all that are able please stand and join in our pleasure of allegiance. Afterward please remain standing for a moment of silence for victims of Hurricane Helene and Milton. I pledge allegiance to the flag of the United States of America and to the Republic for which it stands on nation under God in the visible with liberty and justice for all. Please be seated this time. Okay. Item three on the agenda, amendments and approval. Are there any proposed amendments? If yes, please state your proposal to the agenda when called. Council, liaison, Bertot. I have no report to see. Commissioner Davis, any amendments to the agenda? Yes, sir. Commissioner Favour? No amendments. Vice Chair Green. No amendments this evening. Thank you. Mr. Hombot. No amendments. Hearing no amendments to the agenda is as approved as presented. Moving on. Commissioner disclosures. Are there any Commissioner disclosures to be made at this time? Council Lay's, Alberto. No chair. Thank you. Commissioner Davis. No. Commissioner Favour? There are none. Vice Chair Green. Go disclosures this evening. Thank you. Commissioner Homba. No disclosures. The chair has none. Vice Chair Green, go disclosures this evening. Thank you. Commissioner Homba. No disclosures. The chair has none. Hearing none, we'll move on. Approval of the minutes on page two of our agenda. The minutes were distributed as part of the agenda package by the secretary on Friday, October 11th via email. Has each commissioner read September 19th and October 3rd minutes distributed by the secretary? Are there any additions or corrections that need to be made? Hearing none. Can I have a motion to approve the September 19th and the October 11th minutes? I can motion to approve the minutes. As stated. October 3rd. You get October 3rd? Okay. We get them both. I believe the original motion was October 11th. The correction should be the October 3rd meeting minutes. Yeah. Well, I have the wrong day. Beautiful. Okay. A motion to approve the minutes, September 19th and October 3rd. Yes. I have a second. A second. All in favor say aye. Aye. Aye. The minister approved. Citizen and business comments. I don't see anybody in the chamber. We have anybody online? None online? We'll go ahead and move on. Planning Commissioner Comments. Commissioner Hobba. I have nothing at this time. Vice Chair Green? No comments at this time. Vice Chair Green. No comments at this time. Commissioner Faber. No comments today. Commissioner Davis. No comments at this time. Council liaison, Bertot. No comments to see. I have some comments. I'd like to talk to my fellow commissioners for a moment. My speak to you with respect and admiration asking each of you to reflect on your individual responsibilities to the citizens of Percivil while serving on the planning commission. I remind us we are creatures of the state and we are bound by the Constitution and laws of our great commonwealth. Ignorance of law, excuses, excuse no one. That said, I presented each of you with a Virginia State Code article three title the comprehensive plan. Paragraph 15.2-223-15.2-2240. Inclusive. As we begin our five year review of the 2030 Comprehensive Plan, it is vital we understand our role as commissioners during this review. Beginning with paragraph 15.2.2230 that states clearly. At least once every five years, the comprehensive plan shall be removed, re-reviewed by the local planning commission to determine whether it is advisable to amend the plan. I have also included a list of possible amendments from our previous chair and vice chair for your review. We will not be discussing those items tonight, but we will be in the future. Thank you very much. The next item is Council of Representatives of Report. Council Lay's on Braco. You have a report? I do not have a report to seek my chair. All right, thank you. Item 9. planning staff report. The following town staff members are present. Jordan Andrews, planner and lays on to the planning commission. Summer Wilkes, director of planning and community development and zoning administrator for the town of Bursaville. Before I turn this over to the staff, I'd like to ask the commissioners to hold all comments and questions until our discussion item 10A. And with that, I'd like to turn this over to our liaison, a Jordan Anders. I believe the director will lead some of the discussion and we'll be jointly presenting some of these materials and updates. All right, the floor is yours. Thank you. Thank you, Mr. Reyes. I'd like to refer you to page 11 of your agenda. The one page chart entitled Planning Commission Work Plan 2024-25. And the same time refer you to page 38-39 of your agenda. These two items actually go together. Even though it's 10 A, we'll I'll introduce it here. Regarding the work plan a little bit of background. In the code of Virginia provisions are given for the planning and zoning functions of every local jurisdiction where the power and duties and rules for the commissions are stated in article two of the code of Virginia, Title 15.2. These are the same rules that are in your bylaws, the same rules that are in the CCB handbook, that the commission serves in an advisory capacity to the council. In order to basically improve the workflow and the implementation of all these provisions. I investigate the workflows of Loudoun County and the Town of Leesburg, essentially to see how the relationship between their Council and Planning Commission work. And I interviewed the Assistant Planning Director Jacqueline Mars with Loudoun County, and the Director of Planning James David with the Town of Leesburg, who both of whom service their planning commissions and their jurisdictions. And so in terms of the workflow, what I'm presenting here and what I presented to Council and what the Council approved was a process as well as a actual work plan. So I'd like to go through the process first. Oh, sorry. I'd like to go through the process first and then get to the chart, the work plan. So I'd like to go through the process first. Sorry, I'd like to go through the process first and then get to the chart, the work plan. So on page 39, again with Loudoun County, the work plan is essentially that the staff in the staff to work plan, they submitted to the Board of Supervisors for a quarterly review and approval. The Board of Supervisors either approves the work plan or amends it and then approves it and then that work plan governs the work of the department as well as the commission. If a planning commissioner would like to make a change to the work plan, he essentially he or she contacts the supervisor because there is a one-on-one relationship. Each supervisor appoints the committee's commissioner. And they discuss the change, and the supervisor takes it back to the board. So that's essentially how the work is allowed in county. In Leesburg, the flow is similar. Where the council and the staff generate the main ideas for the work plan. The staff recommends projects, and the council votes for the work plan. The staff recommends projects that council votes on the work plan. The staff will research and prepare reports and again, kind of have to work plan. The work plan is given to the Planning Commission and it has a similar flow in terms of how the commission speaks into the work plan on a quarterly basis. So I recommended it to council that we follow the same workflow. So essentially the process will be the same where we will start with this approved work plan. And this is on page 11. We'll go through this chart where there are 11 major projects. Essentially these are the basic duties that we have in front of us with a few extra things that are just going on in our realm. So the first major project is obviously the zoning ordinance update to finish this. And you see that I laid out this chart in quarters. But what I will give you next time is an expanded fourth quarter. In other words, the quarter we're in. Sorry, the quarter we're in. Well, I say the second quarter, I guess. Next time I'll give you a chart that spills our quarter in detail. Our second project is obviously the review, five year review, the conference of plan and the update. Third project is the annual review that you just saw at your last meeting. The fourth project is the Recorderly report that you will have every quarter. And again now as part of the quarterly report, you will think and debate about how you might speak into the idea of this work plan. If there's something that you want to propose to the council to change the work plan that will be part of your quarterly deliberations. The last three projects are essentially projects that we will begin to get it. Well, the staff has gotten into it, but we're going to begin to involve the planning commission. The fifth project is the working with Loudoun County on the Western Loudoun Recreation Center issues. And how that effort will tie into our own parks and recreation open space plan, which is part of the comprehensive plan. Number six is the Loudoun County Arts Plan. And again, this is where it will probably be the third quarter, January, March. Well this will become more active but we intend to piggy back onto that process and see how we can use their planning efforts to help us and to coordinate and essentially represent the town of Percival Hills interest in that plan. And finally, to begin to scope out this year, a focus area plan for the downtown with design guidelines. We've made a funding request to Loudon County to fund this endeavor. The funding request was $115,000. And so until approval is known, we will gradually work our way there and keep the momentum going that we've started and working with the property owners in the downtown. So I'll stop there and ask if there are any questions. Is the focus area part of the master plan or associated to it in any way from a initiative perspective? I'm sorry. The master plan that I've been throwing around or these one in the same one is part of the other. Yes, that was the downtown master plan that we just over calling a focus area plan. Right, it's essentially of all the focus areas in the conference of plan. This is our first, what I would call a focus area plan. Okay. So I'll talk about seven as well. This focus area plan, a.k.a. master plan is 115 k is that what we're getting from the county. That's what you requested. That's why you requested. And what is the total cost of this in our estimate? Do we know? This is part of the, there was a proposal request for quote go out, right? Yes. Right? The original RFQ was for 95,000. We asked for 115 from Loudman County because by the time we get there a year from now, that we will factor in additional cost, especially for the cost of staff time. Okay, so with that, Quest for Quote came back. You've got a proposal for 95K. You've added an additional money that the county is going to give to us to go do this master plan, right? If approved, yes. If approved, at that point. Okay. And what's in it for the county? The way I represented in the report is that obviously Percival is the hub of Western County has the economic value obviously to the county. So for us to become to revitalize our downtown, essentially strengthens all of Western loud. I guess I would say it that way. Plus the idea of the economic development analysis and the transportation analysis will bring in the Western loud and rec center, the interchange, and begin to do some more coordinated planning with the county, you know, as part of that whole project. Okay, so the county sees the business properties as revenue source for them. They want to increase that here out of the town. Well, that's a fact that I, it's a lot more than, a lot more to it than that in terms of planning and coordination. I'm just trying to understand their real interest in funding this inside the town and what they actually get out of it. I think specifically, and we may be supposed to make the case more so to the county, but there's a lot of overlap and potentially consolidation of efforts of them funding something like this, particularly in relation to the Western Loudoun REC Center. We know that by the time the REC Center is constructed, the interchange, the 70s, 90s, proposed to be open, and where that traffic goes and improvements potentially transportation and planning wise downtown may be inherently required by the county. So getting at the forefront of that through a master plan or a master plan in coordination with the reference with traffic studies and things that are ongoing, I think there's a lot of cases for, and we'll try to sell as much as we can, what benefits, you know, if you haven't seen some of the initials to middle that the director is referring to, I think it lays out pretty well, but yeah, I think there's a lot, it's not just revenue, the county does it specifically get Meals tax or anything like that from Businesses but but for really the greater good we would hope out of your pitch So I find it interesting that it's the wreck center It's come up in this conversation It's part of this planning. As an example. Yeah. OK. Well, it makes sense to me, right? Because in my mind, water, utilities, and traffic, it's probably a number one concern of everybody on this. So this 150 is part of this study, and it's a focus area plan now. It's called, it's not, it's not the other master plan. Is this the new name of the master plan? Not necessarily. Not necessarily. It's both in. But, um, so this is going to envelope the traffic study, utility study, and other things. Economic study as well. Yes. Okay. And design guidelines as part of the package. And this is going to be mostly done by consultant. Yes. Was that part of the RFQ? Yes. To look at traffic. Yes, it was. To look at utilities, water, and sewer. So that's all in there. Yes. And also the effect of this rec center to the town when they ask her to town. Right. because this is starting to get kind of big. Well, this is a county project which will have great impact on first of all, obviously. So at some level, a loud and county needs to, you know, coordinate with us and we need to coordinate with them. So this is an effort to do that in a way. To get them hooked in to this process. Right. Well, in the traffic study, a traffic study would be a big chunk of this. And that's the funding for that. Those are gonna be, you know, the traffic study that's produced for the Western Loudoun Center is gonna be utilized potentially for this, but it's not out of that 115. The county is already committed to do that traffic study for a restaurant out in, and that's been scope to V.Dot, which will include almost all the intersections in town. So that traffic study will be conducted, it can inform and be utilized, potentially as part of this focus area master plan, because it's all intertwined. And I think we're all aware too, but I think when we say it's an envelope it doesn't mean that it's all included in that funding. There are pieces of it like that traffic study that are funded by the county separately but could be utilized for this. So a lot of pieces including infrastructure, potential infrastructure for the systems. Yeah, actually I'm cautious that the dollar value here is so low because this is a system level problem that I see from the western end of the town with this big rec center, the 690 interchange, we know this coming in, we've got the modifications up on 287 and the interchange there. So this traffic study starts getting really big. Okay, then we've got this annexation possibility that's going on. So this is a big system issue, stem to stern. And I don't see this as a, you know, enough money to cover or just that. Because it's a lot bigger scope than I think we actually have a good handle on. I'm not complaining about it. I'm just, this is a small number for such a big thing that's going on in and around this town. Anybody else? Well, you mentioned an RFQ. Normally that's followed by a request proposal and source selections and things like that as the consultant already been selected. Where are we at in that process and that also would feed into the complexities and the understanding of the bids that come in and looking at the range that we get for addressing a utility or maybe the econ study or the traffic. I mean all these things are different parts of it. So is there one award going to a contractor? And is it, are we part of that source selection process? I'm just wondering what helped it in there. Yes. As some of the members know, this was a process that was started back in the spring when we were basically trying to fund it in-house. And when that funding didn't materialize with the town, we did get to the point where we had an RFQ issued. We had six cons, six consultant firms respond, we had a staff committee, we selected one firm and so and then it halted right there. As we debated you know how should we do this we can't we don't have funding and so on with with all the other issues going on in the town with watering everything else. So at that point we do have a consultant selected. That sort, the consultant has agreed to be on hold, so to speak. And if we get this funding, then we will reevaluate, but essentially look at that process. The procreate process is an internal staff committee. In other words, it will not go to the planning commission to select the consultant. But now that this is an internal staff committee. In other words, it will not go to the planning commission to select the consultant. But now that this is an official part of our work plan, what I'm going to do is meeting by meeting is to scope this out for you and you will get updates and be involved in the process. So again, now that we have this work plan, we're going to fill out the details of this for each of these things. And at each meeting we'll be giving you updates on each of these things and the things that you need to be involved in. So the contractors are aware of the scope that Commissioner Reyes was bringing up. Yes. And 115 is okay with them. It is. Okay. Is this a fixed price contract? Yes. I think there's a lot of things of examples of things that primarily this is for the planning aspect. Infrastructure pieces tie in but just like the traffic study being conducted separately and utilized, similarly like water and sewer modeling. We have open purchase orders with CHA that runs our sewer modeling, the county. When we have any new extension proposed, the applicant pays for that modeling through CHA. So technical pieces like that are performed generally by the technical experts and whether, you know, in some case the county's paying for it directly or its other pieces. There are a lot of those, the reason that number five looks small because a lot of those technical pieces are being funded or collected for other sources. Thank you. So my last comment on this is that, you know, I was taken back by this whole thing when I saw it because it seemed like the commission was kind of cut out of this process. And I still kind of see that when I look at it. The comp plan five year review and update, like it's really going to be update. And in fact, State Coase says we have to be heavily involved in this. And I expect to be, and I expect this commission to be involved in this. Okay, and I expect to be, and I expect that this commission to be involved in that. Yes, absolutely. Okay, but I don't get that sense when I read this. You understand that? I mean, because it doesn't, I don't see much here that even talks about the commission in this spreadsheet. This is a highly simplified. Yeah, okay, all right. So it's very high level okay that's very high level that's why we're having this conversation now. Yeah yeah we all need oxygen right now. You will be getting lots and lots of charts with lots and lots of details but this essentially scopes out here are the seven things here are the seven projects and now we'll begin to flesh them out like we're starting the comp plan process tonight. Yeah so when we get that we'll get those charts and this is for the commissioners that you know it's trust but verify right. We certainly enjoy all the hard work you guys gonna do we have to make sure that we're also involved in doing our own homework individually. Oh, trust me. OK, good. There's plenty of work for everyone. Anybody else on this page 11? Because you have for questions for this, so. I think you may have answered my question, but on the focus area of playing, if it's not funded, it sounds like there was already a previous discussion that the town would not fund it. And so if the county doesn plan if it's not funded, it sounds like there was already a previous discussion that the town would not fund it. And so if the county doesn't fund it, then it would just go away and the study wouldn't be done. Well, we have to make essentially now a decision that the county does not fund it and we will might have some indication of that by December. Would we want to put it into our fiscal year 26 plan? In other words, that would be enough for discussion. would we want to put it into our fiscal year 26 plan? In other words, that would be then a first discussion. The November 13 is the first budget meeting for the council. Chris? Yeah, really in this presentation, I would say that the changes to the work plan would be introduced by one commissioner to their assigned council member, that assigned council member would then introduce, suppose, change the work plan of the council. How do you square this with the planning commission's charter as an advisory body? One thing to mention because there is not a one-to-one relationship between the council and the planning commissioner. We discussed the fact that the discussed with the town manager that essentially any commissioner could go to any council member or you could work through the council liaison. In other words, it might be the most logical flow is for whatever changes or ideas you have. You, Rick, it's good to Mr. Bertot or go to the Council liaison with that idea because that's the natural setup right now. This liaison but but answer your question. I'm sorry. What was the second part of your question? I'm sorry sir. Mr. Bertot, was the second part of your question? How do you square this relationship with the planning commission's role for charter as an advisory body? Yes. In other words, a body votes on things. They don't speak it with one voice, with the votes. Yes. Essentially, you are continuing, I mean, you are that advisory body on the tasks that are determined by the council. In other words, I know that this body has never had a formal work plan. The way that Loudoun County and Leesburg have interpreted the state code is this work plan, this system where the council determine, the council has the authority to determine what you will basically do that, what you pay attention to, and what you are able to essentially, like I said, what's going to be on your plate? And these are the things that are obvious for us. We are in the midst of the zoning ordinance update. We have a deadline by state code by next June to get the comp plan or you done. And so on. So again, it is the council that has the authority to determine the work plan and the planning commission does the advising. And I think in the meeting the town council will discuss this and approve the work plan. What was discussed and really approved there was that the formal A-former process posed was that these changes are relayed quarterly as are different quarterly objectives, so to speak, in the planning commission's quarterly report, which is generally sub-drafted with help of staff or has been, and then approved by the chair. So that would be the official mechanism to transmit it to the town council as a body. I believe the example of the one-to-one was not a suggestion that that's how we operate, but that's how the county does. And I think in a individual capacity, I would hope that any town council member would be receptive to any citizen bringing to them ideas or suggestions, not necessarily in an official capacity, but I think the court of the report that the Planning Commission and the CCBs provide is the official mechanism to communicate some of that. Yes, as far as I've seen in the past, the chair and the vice chair did the court of importance, not the staff. It varies from CCB to CCB. I also service liaison to the VAR and I know similarly from John Hewlett the edact that it's drafted and provided to the chair for red line. The VAR is a lot more application specific, so it's sort of more bulleted. And I think there's discretion among CCBs of what is contained in there. Accordingly reports, I know that there I think there's been some discussion of simplifying that for the CCBs and having a template. So you're not taking a shot in the dark or so they look similar. Yeah, so as we drill down into this, I'll just stay again with item two, the comp playing five year review. And then I'll go back and also at the same time, look at the priorities and goals for 2024 that came out of the April, June quarterly report. You have those and I don't want these kind of things lost in the shuffle because we're only looking at one certain thing. We had like 21 possible amendments to the comprehensive plan that we need to burn through and decide how we want to handle that. I'm assuming that you have it and I hate to assume that. You have these and that will be part of this drill down when we start item two starts to expand. Then my next question is, will the town council then get into this finite, you know, everything that's underneath this large item here, and start looking at every little piece of that. No, that's not the intent. You don't see that as not the intent, right? No, because again, this is the conference of plan. I mean, almost everything falls under that. Okay. Under that, once go. Sorry. Okay. And regarding the conference of plan amendments, that's scope. Sorry. Okay. And regarding the conference of plan amendments, and that's fine to pass them out. We'll talk about that later, but that needs to be woven into the whole framework. I would prefer not to just launch into those amendments right now without- Yeah, I'm not going to do that. No, I'm not going to do that. No, I just want to understand, you know, we have a comprehensive plan and has been adopted and now these changes that occur are very specific by state law of how it works through this commission, whether it be through amendments or through the review. It's like, and I just want to make sure that we stay with that and we honor that through that process. Yes. Okay. That's all I had on this one. Anybody else? You asked for questions early, so I guess we'll get that. Dicks. Item 9B. So you're done with that. That finishes. Yes. Moving on to item 9B. The zoning ordinance re-write presentation. We'll refer you to pages 12 through 36 of your agenda packet. This is a copy of the PowerPoint presentation that was given to the town council on October 8th and I wanted you to be able to see this and would invite you to even watch the town council meeting if you haven't already to hear the presentation as well. It's not my intent to walk through this page by page unless you would like me to. I'm happy to do either one. I think it's important to do that. Now, do you want to do questions at the same time, opposed to waiting to discussion, and go ahead and rip this bandaid off? Sure. Whatever it's best. OK. Anybody else have a comment on that? I mean, this is fresh. And you have a good one. Is that all right? Okay. So I mean the reality is you know why update the zoning ordinance you can jump all the way to you know page 14 and get into that like a why update was to comply with all partner sections of the Code of Virginia. And then you had written in here the different things that were done. Most of that tracks, I went and actually found the PDF that was in the town council guy. And that's the same thing you provided to this commission, the former commission, some time back. So I'll go ahead and let you do that and I just had a one quick question that I had. We'll see if anybody else does have to talk about this. I'll shut up now. That's okay. Would you like to go ahead and ask your question? Well, again, in my mind, this was pretty simple. So you believe that the zoning ordinance rewrite that was done is complying with all the pertinent sections of the state code as presented by the PC to the TC. Are we missing anything? You feel good that we've got all of that covered? Yes, I do. Okay, my next question of no, specifically what have we missed? But it sounds to me like you think we've got the least of state code in the rewrite that we presented to the town council, but that's done. All these check marks are finished. The only sections of the code we did not specifically deal with, and that was the commission's decision not to, or the sections on affordable housing, that if you have an affordable housing program, then you shall do with the code. That is something we agreed that we would take up with the conference of planning process, right? So that was the only section we didn't. Okay, and then we'll drill down into that back on the other. Okay, yes. All right. Anyone else we can go on, I guess, to the next. The next one, right? Sure, I mean page 15. Do you want to? I'll jump to 15, yeah. So regarding the conference of plan, the bottom of page 15, this slide shows the reference to the zoning ordinance and the conference of plan is page 117, or the implementation section. I'm sorry, page 118. And notes the fact that implementation section, I'm sorry, March 18. And notes the fact that the plan says update the zoning ordinance and the land development and subdivision control ordinance. This land development subdivision control ordinance is essentially an appendix to the zoning ordinance in the municode, but it was not updated as part of this rewrite. It will be, in other words, within the next two years, we will be also looking at that document. It's not on the work plan for the next year, because I think the conference of plan is the more, the document we need to pay attention to, but after the comp plan, we will get to the LDSO update. Okay. So, in this particular, I'm 15, the Y Update the Zoning Ordinance. It's written to fulfill the 2030 comprehensive plan goal of updating the existing zoning ordinance to better represent the desired character of the town. So my question to you is, do you believe that the zoning ordinance rewrite delivered to the town council by the PC meets that goal to better represent the desired character of the town's citizens within the 2030 company. And if not, can you describe specifically where the zoning ordinance rewrite does not? That's a very big question. Is it a fair question? It's a fair question. I believe that the zoning ordinance as devised by the planning commission mostly achieves the goal of the conference of plan. I will be presenting to the council next Tuesday on the 22nd staff recommendations as well as the planning commissions recommendations for changes to the zoning ordinance and there are significant points of departure where the staff disagrees with the planning commission. Can you describe any of those to us? I would. Can you highlight the top three or four caps that you see summer? I would prefer to present this to the I'm working on a PowerPoint so to the to the council I would prefer to present it to the council first So I'm sitting here debating how to get into this, to be honest. I will say that one thing that the Planning Commission already knows, something that I've been very vocal about, at least in the spring, was that the R2 district and the R3 district do not achieve the goals of the plan regarding the character of the town. The town and suburb concept that I presented to the planning commission where the R2 zone, the particular parameters the R2 zone are suburban in nature and don't really apply to the town portions of the traditional town. The conference of plan talks about single family traditional detached and single family suburban. There's two distinct characters in the town and I believe that the R2 zoning does not achieve the goal for the single family traditional character. For example. Thank you for the example. I believe I understand what you're saying. Because the traditional and the suburban are all under R2. Yes. And the R2 zoning district is essentially a suburban standard. Okay. Interesting. All right. I guess I'll wait for the meeting. I would appreciate that. Well, I could guess that you know, you know, I heard there was a lot of consternation I would have perceived that. Well, I could guess that you know, I heard there was a lot of consternation on PDH's and not getting rid of that. Maybe cluster zoning. And again, I'm guessing that you're not going to show me your cards on that. And maybe something on the historic historic, the New District. Because when I go through, as we go through the rest of this, I think a lot of it is pretty, I say, at the point. But when I look at the town map, we're pretty full, right? If I would say, hey, where on this map could you point out where we could do a cluster of development or PDA's development? Could you point that out to us? I mean, I'm interested in that. You're saying where you could do future? Where you could do it now. There's a cluster of subdivision sight plan in currently, in Morgamello, on Hollin O Street, for a smaller cluster of five, five parcels, but it's utilizing the cluster provisions. And I think that was part of the discussion during the public hearing and what is a true cluster in how it's being utilized in our ordinance. Our zoning ordinance does not provide for greater density because it's a cluster. You're only permitted to have the same amount of lots, but you have to offset that with open space. So you can still only have five in this example more than many, but you can only have five houses, whether they're smaller lots, five houses, or larger. The difference is just the open space you're required to provide. It also as we saw in the discussion cluster subdivisions almost every R2 or R3 development in town is utilizing cluster subdivision provisions except for productive edos and that provides for variants in a lot of sizes and shapes, high-shaped lots where the setback at the narrow end of the lot is maybe five feet, but greater in other areas. So it's one example and again we don't mean to be dodgy or anything. Some of these, a lot of the discussions and things that the work session with town council has meant to hash them out. A lot of it's been expressed from staff when we talked about whether it's apartments downtown or things and just to present our intent in this presentation was to be as impartial as we could with what was being delivered to them, but also being able to give our professional opinions, which we have shared in a lot of cases with the planning commission, but having an opportunity to do that there and certainly we want to be able to present that succinctly part of what the director is saying is happy to speak in general terms but I think we'll address it very clearly in that work session. That's great. Thank you. Appreciate that. And just so you understand what was presented to the council on the 8th is this strictly what the planning commission forwarded It was the strictly your draft. There was no staff interpretation or why no, yeah, just yeah, yeah, yeah, just what Sure, you're So continuing on page 16 The top of page 16, this is more information from the conference with plan that talks about community design and the parameters that are included in the zoning ordinance, such as architectural design, landscaping, site design, so on the scale, that kind of thing. It's just more justification, if you will, from the kind of thing. It's just more justification if you will from the conference plan. Bottom of page six, oh, good. Yeah, so on page 16, you know, the top of this, it shows a lot of the really nice figures that were put into this new rewrite. But I don't think we have here. And again, it just comes down. It says part of this was to improve the function and clarity. Do you think we did? I think you may, I think 90%. Okay. I guess we'll find out next week where we didn't. And I don't mean to sound awkward or think that I'm holding cards here, but I'm just mindful of the protocol that the planning commission has been. Well, I've spent a lot of my life on this weekend. Last year, I didn't take August off at all. I don't know. I think we worked on this. And again, so I think this is excellent. We're moving forward. You know, when I look at the timeline, we talk about the timeline yet at all, maybe not. But you know, it actually, when you look at the timeline and the amount of work that got done, it was pretty interesting how well it was done in that period of time. Especially with the back and forth of different zoning administrators, etc. All right. I'll let you keep going. Most of anybody else has a question on 16. No? Okay. Essentially 16 talks about to improve the zoning ordinance to be more user-friendly. The top of the page 17 gives an example of how graphics were added to enhance the user-friendlyness of it. The bottom of the page 17 is Mr. Ryzen, a kid that we got into the history of the zoning update. Because I thought it was important to see the next two pages, pages 18 and 19 document the history of the process. And I think it's important because like you, as Mr. Rice says, there are staff that came in and out and planning commissioners that came in and out and this hopefully gives a comprehensive look at that how it all came out. I don't know if you want me to go with that. Yeah, so page, yeah, yes. Well, we could just, we'll go to page 19 because that kind of covers a lot of it. I made some notes again because I'm always interested in this kind of stat stuff, right? 2020, 2030 comp plan was done in June of 2020 and then in May of 2021 and the time zone of zone code delivered their final draft with 17 months, total 17 months and then looks looks like we had phase two and we got all that done you know from the 23rd to the 24th, 2024 January so getting that to final out was pretty quick too and then there was like six months from the time we turned it over to you guys and we got it finished up so really page 19 is the real history of it from the beginning to the end. Yes, that's right. The only reason that's duplicating is because when I gave the presentation I jumped over and talked about the gap analysis and I went back for the slides. Did you want to talk about the gap analysis? Anybody having interest in that? Okay, it's been seen lately. I will say that. I have copies of them. Oh, not sure what the cap analysis was. Right. And so my understanding is, but the zone code did correct me if I'm wrong. I should let you do this, actually, is that they went and looked for where there was things missing like state codes, different things like that, where there were gaps in the original zoning ordinance. Well, actually, zone code did their own analysis. The disconnects between the company. But also the gap analysis were actually done by each of the planning commissioners. And I have copies of all those if anyone wants them for just a few reference. That each planning commissioner took an area and did their own analysis. I'd be interested in that copy. Sure, I can answer. And it's primarily the gap analysis between the comprehensive plan and the zone when it's not in the state code. They'll work in the state code and the checklist that the director, for sure that we work in line with, that wasn't the first or the primary intention. We added some things because we were largely in our compliance with state code, their pieces and developments that we updated along the way. But the gap was the gap between the comprehensive plan and the zoning ordinance as it is just today. I want to share that with all of us. I will set it on. It was before all of our time. So you weren't on the commission then? Okay, then. You weren't. Okay. Well, to anybody That's well. It's a good. And even I believe that liaison was not at the time to liaison for the planning commission. So it was an air ball. They may well I believe the council member Prato was on during the comprehensive plan adoption or close to it or just after. Just after. All right. Moving on. Does anyone have questions about page 19 or the history? So moving on to page 20. This slide of the general overview talks about the big changes, the big structural changes of the ordinance, how things were moved around reorganized in terms of the table of contents. For example, the article 4, the PDH districts were put into the appendix, article 6 was put into article 1, the performance standards were eliminated but actually moved. And if you look at the top of page 21, there were several performance standards that were determined by the town attorney that they would probably be best located in the town code versus the zoning ordinance. So that was just a technical move that we will as we adopt the zoning ordinance we will need to prepare those to be entered into the town code as well. so that will be another process. And that'll be on this master plan, this plan, this, we talked about earlier. I don't think I saw. The work plan? Yeah, the work plan. You'll be part of the zoning ordinance. Right, the product is settling up the zoning ordinance, yes. So you will see that soon. And moving Article 13, non-conformities into Article 1, so that is really a formatting issue as well. And eventually we'll put in hyperlinks when we put it online, introduce the idea of the by-right limits work that the commission did as well as the overlay district. So these are the big, big format changes that were made to the zoning limits, big additions. You go to bottom of page 21. This was a chart that was actually prepared by former commissioner Neum, I believe, to represent the work that was done to determine some of the bulk building standards that the commission using the county data measured all properties in Percivil lot sizes and so on and establish these by right parameters with extensive charts and graphs and you might be able to explain it better. Well, because you were part of the work. Yes, so it was a statistical analysis and all the data was taken for the lots that the county provided to us in the buildings and they ran that through an analysis and we came up with a 95% tile and again turn that into floor ratio areas and that type of thing and it's really important you know if you've seen that folks down in Middleburg are just struggling with this right now they didn't put this into their zoning and now they're having these mansions going up in their little town down there. And they don't have this. So it was a tremendous effort. It was with the lightest touch at 95%. And so I think it's a good tool. And as you start to use this, you'll find if we've got little places that might be off, but I doubt very seriously that they are when I looked at some numbers by actuals. And I think they're very inclusive of what the 95% tile is. So I'm very comfortable with what the work was done. 95% tile is. I'm very comfortable with what the work was done. It was a lot of work that they did. And I think it's a good thing to have this. One of the things, and it might be part of what some of this is earlier, with the traditional versus suburban nature described in the complaint. The planning commission did not implement form race metrics for the residential areas. That's right. So, and that was a lot of discussions here recall and how we could do that. What was settled and what's in the ordinance now is that we would trust the Haways to preserve the character of the suburban type, whether there are two or three, and then the historic preservation overlay would largely protect some of that in the traditional areas so I agree out I'm aware or familiar with what's going on in Middleburg but we don't have that's not in the ordinance now we don't have for asymmetric presidential but yeah and again I'm not sure if it's in their downtown area either and I thought some of it was and that's what I was speaking to and this is mostly this is in the overlay districts. Right, which is mostly commercial. Yeah, what Jordan's mentioning is that in there are two districts that are low density residential people are basically tearing down the little houses and building up building the big houses on top of you know. It's an occupied and a greater percentage of the lot in less open space. Which is something we need to look at in the bottom of page 22. Oh, top of page 22, continuing the by rights limit that, as you said, these are by right parameters that if you follow these rules, you can basically build accordingly. If you want to do something different, it would be a special use process or some form of variance. Special use permit process comes to the planning commission. So there is a public process to decide if these vibrant parameters would be avoided and extended. So continue on at the bottom of page 22. This gets into an article by article walkthrough. In article 1, the major changes to this article were adding section 1.5, adding graphics to 1.5 and 1.6, bringing over the nonconforming section from Article 13 and the nonconformity sections also rewritten based on the code language and loud and county as a model. Just for your information, loud and county adopted a brand new zoning ordinance December of 2023. So we knew that they had been, they were fully up to date terms of co-compliance as well as legal compliance. In other words, all their provisions have been legally vetted, so we felt comfortable adopting some of their provisions. And at the end of this article, a roadmap was a guide for users, a step-by-step process on how to use the ordinance was also added to Article 1. On page 23, Article 2, this is a snapshot of the recommended new base districts, new and revised, I should say. As you can see, R2, R3, R8, R15, RT are all existing districts. The commercial districts, C1, MCC4 are existing districts. The industrial district is new and you see at the bottom of the chart, the blue and green chart, that in the current ordinance there are two separate industrial districts planning commission recommend to combine them into one district with the same rules for all industrial areas. Going back there was a mixed-use category which is essentially the same from old to new. The institutional and government essentially has been renamed for institutional and government essentially has been renamed for an institutional and public to institutional and government, but essentially is largely unchanged from the current zoning ordinance. And these mostly same changes was an attempt by the planning cushion to match the language of the terminology from the comp plan. So IG is what is described in the comp plan, whereas I was owning this IP. And does this closely match the counties complaint as well? We're kind of not necessarily. No, I mean, we were under no obligation to inform to their conference of plan at all. Just just a room. We make there's a little reference to county zoning in the or certainly the comp plan in our zoning ordinance. There's reference to adjacent county zoning so like the JMLA and AR1 there's sometimes in our landscaping buffer matrix so to say like what your buffer would be if you are pdh and you're up against AR1 but aside from that there's not very specific mention of all counties zoning. Although the town has been in all these seeks to be involved with those processes. Thank you. And to finish the chart, the agricultural zone was expanded and improved and given a new name agricultural tourism commercial and we'll get into that just a minute. And then the RT zone is essentially any property that would be somehow not zoned through some clerical error or some GIS error, it is assumed to be RT which is a 1 unit breaker. So that's just sort of a cover-all type of zone. There's actually no nothing zoned on the map to So the top of page 24, we have any questions so far? Top of page 24, essentially what I just described in terms of the broad base changes were implemented to, as Jordan said, to bring the zoning map into conformity with the conference plan. The business district is a consolidation of the two. The historic office last residential district R3A was proposed to be eliminated following the interpretation. It was not supported by the conference plan. However following public input R3A was reinstated under a legacy status. In other words, it would be not used in the future, but it would continue to be on the map and those rules would be followed for that property as approved. And finally, the transitional SX district is no longer applied to any property. To the properties that were changed like wood growth and so on. So there was there are properties that we went ahead and zoned To a new zoning category as part of this update And these were pretty clear cut in the comp plan so the comp plan so X is a Transition zoning that it's meant to be a holding place until after something comes in through annexation until a comp plan can address it. And so we had the X transitional zoning for the wood grow property, this whole parcel. And then just the other two remaining paddockiffers property here on the east end and the O tool property. So the comp plan clearly designates those as agricultural, so you'll see that in green, and it clearly disnates the Wiggrorpius institutional. So those were re-zoning. So again, extrinsitional still in the books because it's a mechanism, but there are no properties zone X in the draft here. Any questions regarding that? I made some pie charts on acres of land. Yeah. So the government properties are a huge piece of the total perseville. The big number. Of course, and the rest of it is homeless. Very small as businesses and industrial. And I do have that data and I can send you guys. It's pretty interesting by chance. This is a whole variety of institutional numbers. There are churches, government properties, parks, you know, they're not just government, but also private institutional. Yes, schools, et cetera. Patrick Henry. Okay, moving on to the bottom of page 24. This slide deals with the Commission's action to put the PDH into legacy. Essentially a PDH district by Stature Ames to encourage innovative creative design and residential and other mixed use developments. It is a variation on the term PUD, Planned New to Development, which is more commonly used in Virginia and the US. Percival is essentially built out with no properties or meaning that could be used for such a purposes PDH. And the conference of plan articulates no desire for additional PDH development. So therefore, hence the reason to move this category into legacy that these areas would continue to be built and essentially continue to be governed by their own specific development, the HOA, as well as the rules under which they were approved. But no new PDH districts would come into play. Or B, you couldn't use the zone to re-zone a piece to PDH in the future. All right, moving on to page 25. Article three, that any questions on Article two, which are all the base districts before we move on? Okay, so Article three just gives a list of the major changes to the use category. The elimination of the special exception category essentially we have the special use permit and the variance which would cover all necessary processes. The addition of child care family day home which is a code of Virginia requirement, the elimination of the concrete plant use in C4, adding a distinction between apartment unit and apartment building in terms of definition for the zoning ordinance, adding a provision of for solar energy facilities, these are like personal, small scale solar panels, adding short term rentals, and adding small sub-acilities like the 5G small boxes on the telephone bowls and so on. There were several other uses that were changed as you see in the Bono of age 25 July 31st planning commission meeting. There were several other and I won't go into those unless you have particular questions at the bottom of page 25. Yeah on Article 3 I just want to make clear on the concrete plan. Vulcan could turn that into a concrete plan, continue to think concrete as they wanted to. I think that's why I think that's why I think that's why I think that's why I think that's why I think that's why I think that's why I think that's why I think that's why I think that's why I think that's why I think that's why I think that's why I think that's why I think that's why I think that's why I think that's why I think that's why I think that's why I think that's why I think that's why I think that's why I think that's why I think that's why I think that's why I think side of 21st Street from monks. It's a recess. So the facility predates some of our zoning, just by this. It only exists currently in our zone ordinance as SUP and C4. So the commission's direction was to remove it entirely. And with other zones, it uses anything that is not expressly permitted in the zoning ordinance ordinance so is prohibited. So you know like any use that we don't enumerate is not permitted. So that's what that piece is aiming to do is just to take it off the book. So it's grandfathered in it can't expand because a conference plan speaks to that area as being mixed use neighbourhood scale or medium commercial or neighbourhood scale commercial. And that's again more of a 30 or 40 or 50 year vision. But they're permitted to continue use as long as if this passed with it removed and grandfavoured in as long as their use didn't lapse longer than two years. That's in the non conforming section that that provision. Any more questions about page 25. Page 26 that's simply a copy of the zoning map and an explanation, moving on to article 4, an explanation of overlay districts. Page 27, this gets into the details on the overlay districts. Top of page 27 is a list of all of the overlay districts proposed by the planning commission and then in the next several pages There's a slide on each particular overlay district Is this something you'd like me to get into mr. Rise or just ask questions? I'd just say if anybody has any questions So we'll just continue through this. This is in the comprehensive plan, so you read through it, and if you have a draft of the zoning ordinance rewrite, I'll definitely go and check these out. I think that's just a brief question. Go ahead, sure. In the work plan, the downtown area was highlighted as a priority for next year? What's like the very next to just for my edification? Is there a general sense for what the overlay district priorities are after that? Those have not been formally fleshed out by the planning commission. I have ideas, but I'm thinking about this, but see the flashed out by the planning commission. I have ideas. But I'm thinking about this, but we've not formally talked about it. Okay, it's quite a few districts here. I'm nearing to be made. I think that would be for my mind that that's going to have to be an important conversation as part of the conference and plan effort to flesh that out. Thank you. OK, we can go to top of page 31. Just briefly touch on the floodplain overlay district. I think the most important thing to know about this is that the floodplain ordinance overlays mostly unchanged, updated according to the, I mean, the district language was reviewed by the Department of Conservation and Recreation flood management in the state department. So they did review this and for all technical requirements. That's too much of a sense. It's one of my favorite subjects. Yes. I feel free to elaborate, Mr. Rodney. No, unless someone's got any questions. Everybody just needs to understand that the jurisdiction for the major flood plan in the South Fork, you're talking Creek is this town, the town of Percival, where responsible for it. And for as long as this town's been around, which is a long time, we've never had homes physically involved in the 100-year flood. Now we do. And that was a big surprise to me when I found that out. And we've known about it since 2020. But we're finally getting us some traction and hopefully getting some folks taking care of. But that doesn't mean this is over because for some reason the way we do this is we divide these things up and we don't look downstream when we make a change like any system, like North 21st Street, we're going to add, supposedly, add a culvert because 21st Street has been supposedly acting like a dam. And we're going to relieve some of that pressure and the latest third study shows that the Bay Flood elevations from the second study are going to be lower a little bit. Okay, the water goes somewhere and it goes downstream. We've got a low mar in place, east of Hatcher, with 8,000 cubic feet per second. And now we're going to add more water to it during this event. Now, you guys had, that's it as a chemical horn looking at this. Did they ever give back with their report on the feed value valuation? Yeah, the county's been revising the feed valve for the three box goal. So it's getting it's either has been updated or it's getting updated. So that model is getting done. You can show the downstream. Yeah, I thought I know that I know the county's finished with FBAL, their third submission. There's been their remodeling. They're remodeling again? The box. Or at least for to incorporate that box over. Oh, okay. All right. Is that going to change anything with these certifications that they're going to use? You would only use, it would only reduce the floodplain in those areas. So we'll talk about those. I'm thinking down stream. I'm more downstream. But they're looking downstream as well. You know, a lot of that downstream is town property in the floodplain. And there are, it's being looked at in your right. I think that even from engineering's initial comments, this is always a lot of these pieces that we've been asking for and the co-mars and things and when that happens and we're working to get there. Yeah, okay, because I know old Dominions closed, you know, with the low mar from 2012 and now we're going to introduce much more water. So anyway, somebody's looking at it. We need to stay on it Okay, system level I'll clarify for the commission that a low mar is letter of map revision Letter of map revision Okay, moving on to the bottom of page 31. The architectural review overlay districts, there are two existing districts, those are the ones in italics. Essentially no changes were proposed to those. The addition of a new third overlay, the historic properties overlay district. You can see at the bottom of page 32 the difference between the historic corridor overlay district and the historical properties of a district. The corridor essentially is all major roads that lead into town and along Main Street. The historical property, properties overly district, follows the boundaries of the National Register District that was put into place in 2007 for the town at Percibel. So this is roughly 100 and I'm sorry, 508 building, no. Almost 500 buildings. And they were contributing. They were contributing in primary. Mostly contributing. In other words, there are some non contributing within the district. That's at the top of each 32. The goal of the planning commission for the overlay district was to gently reduce the risk of losing the historic core by adding a very light touch of a proposed requirement that if you were going to demolish the property that district have to go through the BAR to get a demolition permit. There's more of a process, there's already a process in place, but this extends that provision just for demolition only to the rest of this national registry district. There's no other provision for paint colors or any other sort of restriction. It was a very light touch. I think you reported that PJ had been doing his work. Yes, PJ, yes, intern. Yeah, the intern. And been doing a quite a bit of surveying from a percentage standpoint. How far do you think he's done? Is he 50% done? Is he 25% done? He's probably 45% done. Yeah, okay. So, all right. And he's also identifying structures in our 50 years old, but they are not on the register. Right? We have something that have become well, by virtue of the fact that they're in the district, are not on the register. All right, we have something that have become. Well, by virtue of the fact that they're in the district, they're on the register. They don't have to be in the majority. But they might not have been in 2006, the system contributing for they weren't 50 years old, which now would include houses in the 70s. And with the last six, I think you reported since 2006. I think from eight or nine. I think it was a little more than six. And PJsworth, he's at least done with the field work. Most of the field is currently in analyzing now. So he's not walking around anymore, luckily in the winter. Although he did a lot of, luckily in the winter. Wait, the, that's right. Although he did a lot of the work in the summer. So kid Michael. Yeah, he's trying to get out there. The computer of the computer data entry was a lot more owners than we thought. I'll just say that. It's taken a long time to learn the system and then jump through all the hoops that the state hasn't jumped through. Anybody have any questions? So page 33, articles five through nine of the zoning ordinance were reviewed but largely unchanged. Again, landscaping and outdoor lighting. The glare standards were added from the performance standards section to Article 6. So all of these are relatively unchanged from the co-ingologants. Yeah, they were reviewed, and there were some minor changes. Why are challenges? Yeah, they went along with that. And I still believe we may have missed an opportunity for the dark sky, and we'll try and pick that up another time technology to somehow be implemented you know for replacements and maintenance type activity. I will say that the staff also has some ideas and recommendations for the sign regulations so at some point we will probably get into the sign regulations again as well. Finally article 10, administration procedures. Language was added in four sections to fully explain the roles of the various entities involved in administration. We eliminated the special use exception. Again we proved the document to make sure we were compliant with the code, but most all procedures and similar requirements remain the same. So Article, page 34, Article 11. This just gives you a list of the definitions that were added. All definitions are reviewed. Thank you, Mr. Green. That was a labor. And we have changed or eliminated approximately 27 definitions. I'll take questions on those if you have them. What definitions? If you have any questions on that, I will go to all the pieces. Okay. Everybody else. All right. All right. Finally, these final pages where we document the citizen feedback process, the public hearing and so on. And this just gives you the, excuse me, the dates and the requirements. Essentially, we met all the requirements for the code of Virginia and how we conducted the public hearings and the notices and the requirements. The map on the bottom of page 35 shows the properties where letters were sent to notify those those property owners of particular changes in the ordinance that would affect them. Yeah, they got triggered. They got really triggered hard by the cluster subdivision stuff. That was a big trigger. Plus the historic district was another 500 parcels. That's cool. Yeah. Yeah. So for example, you know, with the cluster subdivision legacy, you wouldn't likely, in the same way, we didn't notify PDH crop owners because those provisions being led you see with with the revision the planning is directed the the cluster properties wouldn't be notified because clusters and being removed in that sense but they likely we would still have to at any additional here including at the council level we'd have to notify the R3 property under spits duplexes in the room so we still have to send them a letter, but for other reasons. And there's three duplexes, right? No, we wouldn't be notified to duplex owners. We'd be notified in every R3, because we're removing a property right basically. That's a property right, and it technically is down zoning, removal of rights. So. And we'll try to make sure that's clear when that notification letter goes out. In our letters that we sent out, we had a kind of cast abroad net in a template and direct them to the website and to staff to better expand on that. Hopefully, when this notification area is paired down to those areas, again, our in theory getting property rights changed specifically, we hope to be pretty specific there either on the website and in the letter that may go out. Okay. Just just a thought I know we talked about PDH going into legacy. It just reminded us. It's cluster also legacy did we not do that because it's not mentioned in the terminologies different yeah so a district meet legacy so but if you recall the cluster provision was not just it wasn't even just an R3 it was in the administration of use so it's more grandfather I believe is what the town tour to Hintred had discussed at that meeting. So the clause is being grandfathered. Okay, very similar to legacy but ask the lawyer will tell us there's a different subject. Okay, thank you for that. Except in my mind. Yeah, I have a few reflections, right? Yeah, everybody seems happy with that. Finally page 36. This essentially documents the following affirmations revisions made to the zoning ordinance after the public hearing. I couldn't wait. I couldn't wait. That's right. You're pathetic. But I made a note a few couple of pages back. So I need to be patient. No worries. No worries. Again, these are all their. I need to be patient. No worries. No worries. Again, these are all their results. And the decision is made on the 31st. Again, post-recent visions, duplexes, R3s, as legacy status, the property overlay district wood remain is proposed and the change to the permitted uses and industrial wisdom. So, that is the presentation given to the council on and industrial business. That is the presentation given to the council on the zoning ordinance. Any questions? Any further? Yes. So, nine seed. Yes. You ready for that? Ready. Okay. Do we need a break? I don't know if you want to take a break. Yeah, I was going to say, do we need a break? All right, good idea. All right, so let's come back at 810. Does that sound okay? Do you want me to make that? We need a break. All right, good idea. All right, so let's come back at 810. Does that sound okay? Can we make that? Motion reset. Motion reset. Okay. Seven. Seven. So moving on to item 9c. You can go ahead and start the first slide. Kindle. Is House of the Potatoes? Mr. Bertel, are you with us? She's with us. Yes. So I guess this is the official kickoff of the comprehensive plan process. I guess what counted is as the official kickoff. I say that because we staff what's that? As you know the conference of plan was adopted June 30, 2020 and the five year review technically should be done by the summer of June 2025. As you see in the work plan chart, you go back to that. In this next quarter until December, we're essentially in research and design mode for the conference of plan. But I'd like to start a series of short educational pieces, not only, or especially for the new members of the planning commission, but also to basically get our heads into it and to be able to understand all the requirements and parameters. So I prepared a series of these 10 to 15 minute lectures for you as well as the public. So these will be available for the public to view. The slideshow will be updated to the website, uploaded to the website as well. So let's get into it. I'm going to walk through this and then you'll be getting copies of this slideshow sent to you tomorrow. Okay. Okay. Okay. So we're going to talk about five things tonight. What is the conference of plan, the origins and its purpose? We'll talk about the Code of Virginia enabling legislation. We'll talk about the process itself, community engagement, public participation, and rules and responsibilities for the various town of Percivil staff and commissions. Just a little philosophy at the beginning. The first conference of plans in America were done in the early 1900s. Essentially, the Millen Plan for Washington, DC, as part of the City Beautiful Movement 1902 and Burnham's Plan for Chicago were considered the first comprehensive plans. You can see there this is the conference plan for Washington, DC. It was not only for the city, that's the mall, but for the whole park system around Washington, D.C. There's essentially been a mill and plan for the National Mall. The first plan that was considered the first civic or city run plan was the plan for Cincinnati in 1925. Plans were considered both aspirational, in other words, what is our collective vision for a future good place, but also corrective for fixing the practical problems then of sanitation, overcrowding, blight, traffic and so on. And as you know, the first zoning ordinances came along very shortly thereafter in the 1920s and 30s and so on. And a lot of the problems of the city were attempted to be solved through planning and zoning. Again, early concerns were sanitation, health, the idea of access to nature, recreation, creating large-scale park systems for the first time in America, and a great emphasis on civic art, meaning as you know this beautiful design of parks and building layout and monuments and so on to inspire and refine the ideals for the citizens. Since 1980 every local government in Virginia has been required by state law to have a conference of plan. Essentially the purpose of the plan is to articulate the long range vision, the goals and strategies to steer future growth and development. Until the 1980s, planning was typically a top-down process with more limited public participation. But that has certainly changed since the 1990s. And public participation continues to grow in importance. In the 21st century, public participation continues to grow in importance. In the 21st century, public participation is a very key feature, and there's an attempt to reach all ages, stages, groups, and so on through community design surrats, inviting the public to a number of workshops and forums and so on. The emphasis is on sustainability, resilience, and equity or access for all. I mentioned the word resilience because that is a newer concept within planning and certainly a consideration that was, I'm not sure if it was part of the thinking of the last conference of plan, but essentially is growing in importance, resilience meaning the capacity of communities and systems to adapt and grow in the face of stresses like chronic challenges, and those could be economic or physical or that kind of thing, and shocks like natural disasters or human cause disasters and in emergency situations and so on. That's something like a said, I don't necessarily see that in the existing conference with plan. It could have been talked about, but that's something that we will, again, educate ourselves on and begin to build into this new plan. So I'm going to walk through the code of Virginia and again this is more of a synopsis or reference page review. The language of the code is more extensive but this essentially boils it down for you. So in section 15.2-2223-3, this is the overview, the authority for the conference plan, that the planning commission is in charge of preparing and recommending the comp plan. The plan is to be reviewed at least once every five years. It's become custom to do a major overall every 10 years, which was the plan that done in 2020. This new plan is essentially a revise and update, so it's not as major of an undertaking. In preparing the conference of plan, the commission will obviously make careful in conference of studies and surveys of its 16 conditions, growth trends and future projections, and guide coordinated adjusted and harmonious development, which bets promotes the health safety, morals, order, convenience, prosperity, and general welfare of the citizens. And this diagram shows you all the components that go into the conference of plan. There are people who have asked me in the past, how can the planning commission guide morals through the conference of plan? Essentially it's something like this, within the zoning ordinance, you have the legal, basically the obligation to not put a liquor store next to a elementary school. For example, if there are certain common mores or morals, common to everyone, that these are things you don't do, you do have the legal standing to recommend things like that in the zone ordinance? Does that make sense? Okay, I think. The second part of the conference of plan is the transportation plan. So as part of the conference of plan, the localities shall develop a transportation plan that designs a system of infrastructure needs and recommendations that supports all the different kinds of transportation. The plans you recognize and differentiate among a hierarchy of roads, such as expressways, arterios, collectors, neighborhood roads, and so on, and developing the plan the locality should take into consideration how to align infrastructure facilities with affordable housing and community services. To facilitate especially the community integration of elderly and persons with disabilities. The transportation also plan will also be consistent with the Commonwealth's transportation board statewide transportation plan and the six-year improvement plan. And finally, the conference of plan with all of its accompanying maps and charts and so on will show the localities long-range recommendations for the general development territory covering these topics. Public and private development, community service facilities, historical areas, areas for urban renewal, measures to protect groundwater and surface water, the CIP program, capital improvements program, ordinances and resource maps, recycling centers, military bases, electric transmission routes, affordable housing, specific provisions for the inclusion of manufactured housing, broadband infrastructure and again, community resilience regarding multi hazard threats. The Pacific provisions for the Inclusion of Manufactured Housing, Broadband Infrastructure and, again, Community Resilience regarding multi-hazard threats. So that is particular language in the code of Virginia that should be covered within the Carmets of Plain. These next four sections are code of Virginia sections that are not applicable to the town of Percival. We don't have to worry about these things. Urban development areas are for a larger metropolitan areas. We obviously don't have to deal with coastal resource management, sea level rise, or transit-oriented development because of our population size. However, section 222-5 on manufactured housing is applicable to the town of Percival. That said, the locality shall incorporate into its conference of planned strategies to promote manufactured housing as a source of affordable housing. This is a new rule since the conference plan was adopted in 2020. So this is a list of all the surveys and studies that we will undertake and will gather in as we look at the conference of plan and I won't go through the list but I'm going to essentially see all the factors that go into our thinking. Finally, you see the connection between county planning and town planning. Any county plan may include planning that incorporated towns to the extent that it's related to the planning of the unincorporated territory. In other words, as Loudoun County plans for the Western Loudoun and plans for the town that will be doing an interface with them. Loudoun County, oh, excuse me, what did I do? Can there we go? Loudoun County is also updating their general plan at the same time, which is very fortunate that we can coordinate. And I've already been in touch with the County Planning Director and we're going to give you a series of updates from them as well and I'll go through that just a minute. I've given you a copy tonight. You see a document that says number 4a Board of Supervisors. This was the memo that went out from the county planning staff to the Board of Supervisors recommending a draft of the updates that they're proposing to the Board of the staff proposing to the Board of Supervisors to undertake as part of their work plan. So I'd like you to read this and study this. We'll go over this next time. We'll go over it now. But this just gives you a clue as to what the county where the county's going. And we're going to give you updates periodically as to the counties endeavors as well. Because what we'd like to do is make sure that town of personal concerns are represented in the Loudon County plan and that we understand the county's planning for for our area. I've got a question. Does the work plan that we have in the sequencing align with what you see here with the county for maximum touch time. If there isn't you benefit in that. Um, can you elaborate on that? So you said it's fortunate that they're doing their planning the same time. Are there aspects that are in line with what we're looking at where there's favor in having kind of things lined up? If you're looking at what we're looking at, as opposed to being a year after we're looking at it. Right, absolutely. Especially with the transportation planning. Other words, with our issues, we can piggyback onto existing studies. And that's the nature. Right, but are you seeing kind of symmetry in what we've seen from the work plan that this commission has? Not sure yet like I I'm just Diving my yeah, this is hot off the press right exactly Still still looking to coordinate and we're hoping to have some meetings with the county staff to And finally just so you understand the legal status of the plan. Whenever a commission recommends a conference a plan or part thereof and what that means is you can adopt parts of the plan. You don't have to adopt or recommend the whole entire plan at one time. Whenever the commission recommends the plan for the locality and if the plan's been approved which I'll control the general approximate location character and extent of the features on the plan. And thereafter after the adoption of the plan no street, park or public area, public building or public structure or underground facility of a public utility. So be constructed, established or authorized until essentially it is submitted to improve by the commission as an accordance with the conference plan. So again, this is a duty of the commission to make sure that these features of a community are in line with the conference plan. Following the adoption of the statewide transportation plan, each local government shall to minimum note the features of the statewide plan on their own transportation map, included in the conference plan. So again, there's that coordination between the state plan and the local plan as well. So I meant to correct that there are only five phases. I meant to correct that. For our purposes phase one preparation, phase two inventory analysis, phase three visioning and goal setting, phase four policy in action, Phase 5 public adoption. That's the next 16 to 18 months of a process. Essentially, now we're in Phase 1 identifying roles in responsibilities, identifying resources, budget, partners. We will design the community engagement, public participation process, and design the surveys to go along with that. The staff will collect all relevant plans, policies, programs, and studies, and data sources that we need. The staff will start to connect to regional partners and agencies in Corden, and with Loudoun County as we just discussed. We will prepare reports essentially what we call a SWOT analysis, which is probably familiar to you. There's also something called a Steve analysis, which gets a little deeper than SWOT. And we'll go into that. But toward the end of this quarter, we'll start looking at as we gather all this information, the Planning Commission will be involved in this SWOT analysis and steep analysis and we'll again get into that a little bit later. So essentially we are in the process of developing this code framework, the steps and the schedules and milestones, the roles and responsibilities and the tasks and work products and outcomes for all phases. As we move into phase two, which essentially will be January through March of next year, we'll begin to take all this information and do analysis of the trends and conditions. Look at again, who we are, where we live, where we work, how we invest, how we transportation, how do we protect what we value, and toward February March, probably March April, we'll like to recommend that one of the committees that you consider is simply a public engagement, the community engagement committee, because that will be a large amount of work and undertaking. So based on the first round of community engagement, then we do more of the workshops and charets with the community, the vision and goal setting. What do we want to be? Where are we going to go? So we get into a series of workshops and feedback loops as we present the information of the community and we hear back what their vision and goals are. After that process we go into basically writing the plan, the policy and action, developed scenarios based on what we heard. We go into a strategic scenario planning exploring the options for the future. You can define those as sort of what should be, what we should be doing, predictive what will be as far as we can understand through projecting trends and exploring what could be. There was a creative approach as to for all these problems that arise. And there are various approaches for the future land use map. And again, we'll get into these later, but managing growth pressure for sustainable development, defining form-based character, form-based code type issues, as well as very tailored strategies for areas to conserve sustain and so on. So there are various layers to the future land use map that we'll work into. And again, creating these internal and external. By internal I mean, Town of Percival to partner all the departments that will be going to be involved in the Comments of Plan, as well as external to various community groups and citizens and so on. I have to stop you right for just a second. We're running out of our two-hour limit. Okay. How much more time do you need? Five minutes. All right, so I'd like to at least say we'll go for another 15 minutes so you can finish. Can I get a motion to go for another 15 minutes until I move we add another 15 minutes. Yeah. I move. I second that. All in favor. Maybe for the sake of time because this is down the pike, this describes the public adoption process. So these are essentially synopsis of the law. Once we get the plan, this is the process that goes through. So you can read that and we can talk about that in a different time. That's what these next two slides are. Again, this is mostly a reference for you to begin to learn the process. So in each of these phases, there's a community engagement process. Again, phase one is internal preparation, what we're doing now, meeting education, the Christian education, and begin to save the date campaigns. And once we get into December, and and we look forward to the spring, we'll start to do a little marketing so speak out in the community to begin to talk about the plan at large. And then again, we get into the workshops and the development of the vision and goals and so on. So that just talks about the community aspects through each of the phases. Again, lots of ways to do in community engagement. For example, Imagine Madison, Wisconsin. They had a website, community meetings, resident panels, workshops. They put booths up at markets and festivals, social media, documentaries, and they did all sorts of things just to get the word out. And they had almost 15,000 people engaged. So it would be great to be as creative as we can to involve all ages and stages in person. I've talked about the fact that we would coordinate with Loudon County also the town of Percival Strategic Plan comes into play. At some point I will give you a copy of the strategic plan as it exists, but it's anticipated that the council will update its strategic plan sometime in early 2025. So that will be factored into the conference plan at that point. We'll begin to interface again with the Wouten, Westerld and the Recreation Center. And we also want to create improved internal processes to coordinate the conference plan with the CIP budget process. This shows you where the 2014 review that document I gave you. That's the link for it. And finally, in terms of roles and responsibilities, so this will be led by our planning staff. We will be hiring no consultants for this plan as we did last time. All hands on deck, including John Heather, our economic development advisor, roles and responsibilities for the planning commission include forming committees and assigning tasks. And then we will be engaging other town departments, especially parks and recreation, public works and the engineering and capital improvements and our new GIS technician, which is very exciting person to have right now, as we get into this. We'll also be engaging other CCBs in the town, notably the EDAC, the Arts Council, the TREAN Environmental Sustainability, the BAR, and the Parks and Recreation Advisory Board. Possibly the train station and BCA, but we'll see. And none of these is determined by state code. It's just something I think we should do to engage as many players as possible. So some considerations for the commission to establish the time frame. That's something I'd like to put on the agenda. Other words, this 2030 plan, the current plan was adopted in 2024, 2030. The previous plan was adopted in 26th or 2025. So in other words, are we going to have a, just simply a 2025 review of the 2030 plan? Or do we want to look out at farther scopes? Which does that make sense? And we need to essentially have a philosophical chat on what the time frame of this plan will be. Yeah, we do need to talk about that because when you... When I see this, it's almost like you're talking to me like I... We don't have a conference plan. And the fact is we do. And right now we're supposed to be just in a review. When I look at state code, it basically says after the adoption of the comprehensive plan, we do amendments and we do a review every five years. Now, when I look at your plan, it almost seems like we're rushing down this road to do all this analysis to totally replace the comprehensive plan we had, opposing to just reviewing it and see if it still makes sense. I mean, this, you know, when I look at this, this ends, you started at 15.222.3, Compton plan and Preparing Adopted. And to me, it is adopted all the way up until 15.2229 amendments. That's how I read this. Okay. Yeah. We have some misses like the manufacturing of companies and plans to help provide for manufactured homes. You have a comprehensive plan and it seems like we're about to get into this huge rewrite. No, no, this is not meant to replace. We're doing all these studies, everything that's in the front of this for our town that doesn't have a comprehensive plan is what I'm reading here. Like we don't have one and we do have one. Yes. But this is not a full 10 year overhaul. This is a revision, but I want you to understand. No, that's not what those slides are telling me. That's more of a question. Make a question. This is more of a 2030 goal. We're looking at this as a non-violent. Is this looking at it from what we're going to achieve by June of next year or is this more of the whole time frame for us as we go to the 2030 document when we do our major rewrite? Well, the five-year review of your major document, right? Your adopted plan. Right. I guess what I'm saying is you can take the opportunity now to say, are we just simply amending and doing a more cursory review or do we want to broaden it out? And the major factor here is that the 2030 plan, the current plan did not factor in the 2020 census data. Right, and that's a huge addition to this. And there might be things again that even the plan, the code of Virginia has said we need to do that we're not done in the twenty thirty-three. That's the first thing we do is look and see if we have a sense of this issue. Right. Exactly. That's not just correct because we may find out we don't need to go through all this. Right. Very close. That's what you need to deliberate. Exactly. Yeah. Okay. Okay, and I also want to be very cautious with this with with loud and county again When you look at the state law Going back here we decide whether or not we're going to be part of our Conference of Planes part of the county. I just want to be cautious here Okay, it just seems like we're running down this road a little bit too quick. We just got down with the rewrite of the zoning ordinance and now all of a sudden, you know, we're going into sure rats and all this other stuff. Maybe I'm missing something here, but I don't think so. I'm just saying this is a typical conference of planning process whether it is to update or it is typical in my mind for a town that doesn't have a conference or plan that is only five years old. Okay it's only five years old. Okay maybe if it was ten years old that's when you do a major one. Are we planning for this? Is the ten year plan? Because I don't read it. No, this is the final. I didn't think so. Yeah, so this looks like a major review to me opposed to a vote. Not necessarily. This is simply the scope and the parameters of the law. And then the commission will need to determine again the actual scope, the type of action. Well, the law says after adoption, you do this. And we have an adopted plan. Everything before that, you're working on doing a base plan where you don't happen. Local to prepare and recommend a comprehensive plan. OK? 2, 2, 3, it's the beginning. We don't have one. We've went through this. A good way to quantify this. I think we would raise. It's going to be the same document with amendments. We're not going to produce another whole set of pieces. As the director mentioned, we're doing this internally. We're not going to produce it. These will be, it might be as simple as red line. And some of them might be technical pieces. And I think it's also important to distinguish what is described on 120, H-120 in the campaign as the animal review, which is more of kind of progress checking in and ever review piece and seeing where we are, which we haven't been doing for those five years, but those can feed into and that's what some of that list is from the previous Chair and Vice Chair and the Planning Commission. Some of those are review sort of notes that can be incorporated, but you know the five year review and update as it's titled in the in the conference, the principal plan itself speaks to the nature of how things get major things can change in a short period of time. So we're not supposing, we're not suggesting that things have changed, but that's not thrust to the termings for the public's termings. So the scope of the Shreds and those things will be certainly reduced from what you saw in the 10-year plan, but it's still our obligation to seek public input. I mean that was a huge process. You went through that didn't you? Through the 2030 conference of plan. It was in one of the pictures at least. I did. Yeah. Yes. I was in all of the stress. Exactly. I'm in a couple of those pages in the book. Yes, that is. What I'm wondering is, well, let me turn it. What I'm wondering is for resilience and for sustainability and for some of the other terms you want us to consider, that's rather pervasive throughout this and can almost be considered a rewrite if you were to consider all the attributes of equity and resilience and sustainability and things like that. It's deeper as another dimension. So it's not just a rewrite. I mean, it's not just a review, a red line. Because you are adding attributes to this that hadn't been considered. Yes. Exactly. And I guess what I'm putting before the commission is that this is the all the parameters of things that you need to think about. Communities will take on this in various ways. It's a varying degrees, right? There's a whole spectrum of the ways that you can step into this and address these issues. And we will, we will all choose us to, again, for example, in 20, I mean, I example, in 2006, the Toronto Percival shows to do a 2025 plan to do a 20-year projection. Right? In 2020, you decided to do a 10-year projection. Well, you need to deliberate and say, what do we want to be doing with this five-year review? Do we simply want to be just amending and adding or do we want to broaden it out and include much more. So that needs to be determined. That's the purpose of this slide. Does that make sense? Yeah, as long as it's looking down range that far. If we're not turning this review into a rewrite. Again, that's hard to do. Again, we have to have comparable data from when our comp plan was done. So hopefully that data is somewhere, I can't see that from where I'm sitting. It's based on what we, as we gather in the information, what we determine to be the needs of the community. There's some communities that project out 25, 30 years, especially, you know, large area. I'm just saying it's something that we need to, as we walk into the process, we'll need to figure out what's best for the community as we get into this. Does that make sense? Not just simply updating where we are, but we might unpack the 2020 census data and realize there's more to it, and then we need to investigate and bring in more information. Yeah, but there's no hint of that right now. So that day we would have to be looked at. Yes. Because when I go and look at census data, there's not much change in this town. I want to go back and look at the currents and what it was, you know was 15 or 20 years ago. Right. So this is in my mind we have to be cautious here what we're actually going to do. Yes. We have to be deliberate and intentional about the scope of it. Yes. Okay. Especially given the time lines. Yes. And the fact that we don't have consultants this time. Okay. Especially given the time lines. Yes. And the fact that we don't have consultants this time. Right. Who are the actors in deciding the ultimate scope that is taken on here? The Planning Commission and the Planning Staff. But ultimately you decide this scope because it's, again, your legal obligation to prepare this conference of plan. And we are your fades. And the staff to help you do that. Okay. That's it. Thank you. The soul get this. As it slides. It will be posted to the public agenda too. And my aim is to build up a set of reference documents for you to have to begin to study this. Thank you. All right, so I think that finishes up with, yeah, such a nice stuff. And so I think 10A, I think we've covered 10. We've had those discussions. So I think we move on from there. I believe that we want to defer committees, is that correct? Yes, if you can defer 10V chair. That's perfect. Given some of the information we gathered today, some of the insight, I think we can come up with the we have an approach. I think we ready um seventh kind of start putting that together, especially with the presented today. So it's another ladder. I want to include that. Yeah, aga, I vote. So if we could defer 10 B chair, Vomontz. That's just dumb. So if we could defer 10 B chair, that would be wonderful. For the November 7th meeting, please. Big round of agreement. All right, the 11th, next meeting November the 7th. And a little town attorney be present for them. meeting November 7th. A little town attorney be present for them. He's not scheduled, but we could talk about the best time to come. All right, let us know. I mean, usually it's the first meeting of the month in the attorney. We won't schedule him out until we have some questions. The commissioners can come up with a couple of questions we think. We don't always this time. We don't have that. But I knew that's coming up and I hate to let that pass in case there might be some questions. Turn. I think that's it. I'd like to get a motion to adjourn. If we think we're done. I move to adjourn. Second. I can second that. All in favor. I'm. I. Meeting adjourned.