I'm going to start with the roll call. This is the meeting to order. The date is March 4, 2024. And the time is. Or 32 p.m. Can we start with the roll call? Sure. Apple. President. Vice chair Lindsey. President. Member. Comra. President. Thank you very much. Do we have any changes to the agenda today? The one changes to the agenda today? The one change to the agenda is that the minutes of November 27, 2023 or not ready yet. So item number one on the consent agenda will be removed. So the consent agenda would just have items two and three minutes of December 11, 2023 and the minutes of January 8, 2024. So that's the only change to the agenda. And then I'm just bringing your attention that you do have a desk item for item number four at 70 Valley Court. It's a presentation from neighbors regarding the construction activities at the site. And the neighbors are here to provide their comments at that time. Thank you very much, Sage. Do we have any public communications? Anybody invited to address the board on matters not on today's agenda? Anybody online or in the room? I don't see any hands raised online. So let's move on to the consent agenda, I believe. So I think we're waiting on a motion to approve the consent agenda, is that correct? I'll move. I'll second. It's going where? Hold on, please. Sorry. Your steps ahead of me as always. I don't want to get out. I've preferred the fist. Thanks. So I'll do that again now that now that Sarah's back. I move to to approve the consent agenda. Second chair apple. Yes, Mr. Lindsey. Yes, the real gov you. Yes, the camera. Yes, motion moves. Thank you very much. Let's move on now to our first, our first and only agenda item, which is 70 Valley Court. Hello, and thank you. I will be introducing the project at 70 Valleyi Valley Court for ASRB review. For this conceptual revision review, the applicant is proposing to relocate and redesign the swimming pool from a previously approved location to another location within the project site upslope from the main residence. The project, as approved, includes demolition of an existing single family residence in the construction of a single family residence guesthouse in Pullhouse. There is a desk item that was received this morning from Kim Merideth, resident of 45 Valley Court. Kim is requesting that the applicant probably addresses concerns regarding the duration of the project construction. A concern that a business may be operating at the existing barn at the same site and addressing various improvements to the project site throughout the construction process. While town staff acknowledges that the project site has been active for some time, the town does not have a construction time limit. Town staff will follow up with the neighbors concerns more closely throughout this process. In addition, the resident at 60 Valley Court denaboring property visited Town Hall last week to inquire regarding the project scope of this proposed revision, but there were no general or specific concerns. require regarding the project scope of this proposed revision, but there were no general or specific concerns. Property size is approximately 7.76 acres and is in the special conservation planning five acres zoning district. The overall site slopes, the overall site slopes downward from the northern to southern edges of the property. So these are the additional property images with the aerial satellite of existing building structures on the left and the existing project site with slope lines on the right. So this is the overall site plan which shows the details and extent of the swing full revision. The proposed revision would relocate the previously approved location of the swing pool at the marked red circle to the proposed location at the marked green circle. The applicant expresses the advantageous view the relocated pool would have towards the western hills. Given the location of the proposed pool behind the main residence and the topography of overall area, the pool would be minimally visible from adjacent roadways and nearby residences. The existing location of the previously approved pool is proposed shows the revised swimming pool in spa. The pool is proposed to be surrounded by two lawn terraces at a lower grade from the pool and an open patio at the same grade as the top of the interior wall of the swimming pool. These next few slides are the elevations for the structures. So this is the proposed south elevation. This is the proposed east elevation. This is the proposed west elevation. And this is the proposed cross section of the pool. And this is the proposed long section of the pool. This slide shows the grading plan for the project site with the following table that compares the specific grading quantities between what was previously approved in 2015 and what is being proposed for this revision. So in this table below it shows that the site grading from what was previously approved would be reduced from 2,238 cubic yards of site grading cut to 2,103 cubic yards of site grading cut. And the site grading for fill would be made the same at 148 cubic yards. And as for the pool, it would have 101 more cubic yards for grading cut for the pool. And 25 more cubic yards for grading for the pool. So that concludes my presentation. I believe the applicant is here. And staff is happy to answer any questions. Thank you. Thank you very much. I'd like to invite anybody on the ASRB to ask questions of staff. No questions. Thank you. Don in New Zealand. Yes, just a couple of questions With relocation of the pool and the additional hardscape that's indicated is all of that still all the hardscape still falling within the allowable Maximums for the hardscape of this property? Yes, the hardscape is meeting the maximum allowable for the project site. Okay. Just another question about the introduction indicated a demolition of a single residents, but in the plan I saw no structures marked for demolition. Is that accurate? So the demolition plans were from a previously approved plans that was approved back from 2017. So they are not showing in this current revision project. Okay. Just one last question with regards to pool equipment structure that remains at the location of the existing planned pool location that's is being relocated in the document. It's not shown. Okay. The pool equipment is shown, um, so kind of north of the proposed pool. So there'd be a pad. It's on sheet A0.4. It shows a small area for the pool equipment with a three-foot high screening around it. Got it. So it's not a structure. It would not be a building. Understood. Thank you. And you have the questions. I have a couple and Understood. Thank you. You have the questions? I have a couple. And forgive me for I think we're going to have to go back and look at the map. I visited the site. And I mean, I was very confused as to where like what the layout actually looks like. Today and what's proposed. Can we just go through, like I saw this, but then at this site, I couldn't make heads or tails. Am I looking at Valley Court? Sorry, I had the road up the hill on the right. Is that, like, where's the driveway to the property, I guess? I just want to make sure I'm not improperly orienting myself. Sure. So the Valley Court drive would be on the right side here. That's what goes up the hill and you go past it and you would drive in and this would be down by the where the where the driveway is today. Is that right? Or my or my backwards here. So so the Valley Court starts here and the driveway goes all the way up to this. Sorry with the property. Okay. All right. So the road, the property is kind of on a corner lot. There's a roadway that goes up to the properties in the back. Right. That's okay. So that's not access. There's no access from that side. But then down at the bottom of Valley Court is the kind of the meandering drive that makes all the way up to the hill. Right. To where the existing residence is. There's a garage in this area and then the proposed pool is uphill from that behind that. Okay. Got it. And this might be a question, a better question for the applicant, but I would like to get staff's opinion on it. Is this new structure, this new location, I should say, sorry, not structure. This new location be more or less visible than the original proposed location. It's probably a little bit more visible. The existing location shown there in red is, you know, it's really a flat area that's between two buildings. It's a smaller pool. So it also had this, but now become kind of the storage building, you know, if you're looking from the street this way, it had a building kind of block in it there. So if you're at the bottom of the site looking up, it's still probably pretty difficult to see it. But if you travel on the side road, look through the fence and the vegetation. Yeah, probably a little more visible. Okay. Thank you very much, Tasia. And one other question. I just want to just make sure that I'm really clear on it. How are we supposed to view the time and length of other projects here? It sounded like it's not relevant. It might be incredibly frustrating, but for neighbors, but it's not something that we're, that's in our purview, is that, is that, I just wanna make sure. Yeah, I'll speak to that a bit. So definitely a knowledge project has been going on for some time. The municipal code does not have any time limits on construction projects. People need to keep their permits valid or that they will expire. And in order to keep your permit valid, you need to, by building code, you have to pass a progress inspection once, at least once every 180 days, so about six months. So it's not extremely common, but in my time in Woodside, there are some of these projects that I've taken in the next six of 10 years for different reasons. But there is no violation of a municipal code. So we do encourage the applicants and it looks like they're starting to get closer. You know, I know their goal is really they'd like to get into the house as soon as possible. So hopefully they'll be speeding along at this stage. With regards to some of the other items raised in terms of kind of the construction activities construction storage. What we're going to do is talk with the building department to have them go out and check the site. And there should be a staging plan that's approved with the project and we'll ensure that the contractor is following the staging plan. Sometimes later on in a project there might need to be some modifications and we can look at that to see if they're appropriate. But otherwise the building department will go out there to make sure they are hearing to the staging plan. And then there are some other items that will work with the code enforcement and the applicant on such as if a business is being run out of a barn that's not a permitted use in the barn. There isn't accessory dwelling unit in the barn. So you have to kind of look at what's taken place sometimes feel and get home occupation permits. But I think they have to be in the main residence. So that may not apply. So that's the case. They'll have to vacate the use of the use of the barn as well as other types of lighting that may be unpermitted such as flood lights. I know those items generally aren't permitted so we'll look through. No permits issued. We'll have them remove those lights. And then I think those are the primary issues. So anything that can be dealt with through our billion inspectors, there's the question about the cracked curves. We would encourage the applicant to look at that stuff and replace that stuff as soon as possible. For our purposes, yes. Yes, it's more about enforcement. That's correct. So what we'd suggest, we've had this come up, I think on Cedar Lane, there was concern about landscape and a little bit more of a minor issue, but the idea is there's kind of two paths here and that the town is going to pursue both of them. One being there's any enforcement or cleaning up that's necessary and once that's happening with regard to the projects before us today is for the change in its swimming pool. And the town, you know, given that the municipal code doesn't have any time restrictions as long as they have valid building permits. We couldn't deny the pool just based on that loan that the construction has been taking a long time. So the ASRB is really looking at the merits of the location, site planning, community character, landscape elements, typical things that would be looked at for the pool. Thank you very much. I have no other questions. Well, I have some questions for the app. Hopefully get the timing right. I have two other. Say yes. So hardscape when you had mentioned that there, it's still within the realm of acceptability. Is there more hardscaping now with the change to the location of the pool than there was prior? Number one, and number two, is there a retaining wall on the face of the pool as it faces down to the home? That is how tall I didn't quite get that on the elevations. Because it seems like there's an awful lot of hardscape up there and a lot of concrete. It can go, we'll pull up the section drawings and we can show kind of how the series of retaining walls will work. With regard to the paved area and surface coverage, they do need to comply with that. I know they submitted a plan that verifies compliance with that. But it's likely that overall, the, you know, really it's the patio and the pool that are counting towards the paved area in surface coverage. Otherwise, they're proposing these lawn areas that don't count and then where the pool was before, they're proposing a lawn area. So if anything has changed to decking or paving, all of that stuff would count as surface coverage and would need to comply with their maximum allowed. And what KGo's pulled up here is it's actually something we worked closely with the applicant on initially they were having some taller cuts. And any cuts or fields that exceed eight feet tall, not for the pool itself, but kind of outside of the pool, that exceed eight feet would trigger a grading exception. And so the applicants worked closely with staff to ensure that what you see here is basically roughly your maximum cut you're seeing is about six feet tall. And so they've terraced it in a way to minimize the amount of grading and minimize the amount of the exposed face wall. But yes, the pool would have an exposed face and they're looking for an infinity edge so water would run over that. Any other questions for staff? Nope. Okay, great. Thank you very much. I think we'd like to hear the applicant's presentation now. So I stand over. Yes, please, please. Oh, I'm so nervous. Oh, okay. I actually, well, my name is Alex, and I'm architect for the pool relocation. And having got to adopt this project from PUSI Tech and been working through with my client, Echo and Sage and Canco, being a great help getting this process going. I actually not prepare for presentation but you guys percent well already and the address all the questions regarding the light coverage, the height of the retaining wall, we did set back the pool in certain to the grade and such a way and also badlands the amount of cut such a way that minimized the exposure and also to adjust our pets, you know, concern is that the infinity edge will actually have water flowing down so it doesn't soften up the, you know, the husk ape and all in the terro being used would be in a natural stone color. So, you know, it's supposed to blend into the, you know, the environment. So looking, you know, from the freeway or out from the other side of the mountain it should be pretty minimal. And all the lighting that was the late thing is the, you know, it's a dim light which doesn't, you know, it's not the flat light that, you know, it's sort of disabling. So it's going to like minimum design, trying to work with the landscape. So I guess I kind of can cool my presentation. Then any question that comes from the neighbor? So I will. Well, I'll probably comment in a second. I think the first thing we'd like to do is invite any members of the ASRB to ask questions if they have. Okay. You know, I just have a question. We didn't really see your landscape in plans, which I'm assuming were submitted with formal design, but I don't know if it's possible to not wait for the screening. Perhaps you could get started on some of the screening so that the neighbors wouldn't be quite as impacted with the construction. I mean, it's just a thought. I see, I see, we should have a landscape plan L4 something like that. as approved as part of the project and then around where they're proposing the pool. That's basically the lawn areas and the terrace. So this project is something that actually the design guidelines kind of encourage the more ornamental landscaping to kind of keep closer to the structures, whereas the rest of the site as it goes to the perimeter is kind of left more in its natural state. So there's not any there's not a significant amount of landscaping proposed. Where it's a perimeter of the property and then they're smaller or no mental stuff located closer to the residents and the pool. Thank you. OK, today when I was out looking at the property, I went on that other road, the private road, and went up and lined up to the fence to see over the pool that way. It is so saturated there. And the pipes that are in the ground show water that are up to the top of the pipe. I'm sure you've evaluated the amount of moisture that's retained in the soil up there. Yeah, we do have a soil report and we're actually working through the drainage pipe for the whole site. I think we are, we're working on that construction wise. I think we recently got approval for relocating the two large drainage pipe from like one site to another. But once those plays in, I think that will better diverse. There are some runoff that were. Essentially we're in a heavy rain season. This couple months, but that's that's a great question. And there's one more when you came around the driveway before you pass the first building of the new construction. There were three pipes that are coming out of the side of the hill there. Is that going to be there. So we're going to be there. So we're going to be there. So we're going to be there. There's a couple of instructions. There were three pipes that are coming out of the side of the hill. There's that going to stay there. So nobody will be there. Yeah, please come to the mic. Sorry. This is the right. Yeah. Hi, they will not be staying there. We're actually have a tank. We have an approved tank that they'll be running into. And the engineering department will ensure that all the drainage matches the approved plans. Not any questions for the applicants. No, unfortunately, I'm at a disadvantage. I did not get the opportunity to visit the site. I would have loved to to see some of this up close. I'm doing my best to interpret all of the various plans in a appropriate way, especially the topography. I will ask a general question actually to those who did visit the site. Perhaps my fellow members about general slope and impression of placement of the new structure relative to existing structures. How that might be perceived. not just from the opposite ridge, but from Valley Court Road itself and perhaps some of the surrounding properties. I appreciate a comment. I don't have a comment on that. Maybe in board discussion, we can get into that perhaps. Okay. Right. That's fine. Seeing that there's no other questions for the applicant, I would like to now open up a public. I discuss this. I understand we have some folks online and potentially in the room. We'd like to comment. And so Meredith and I live, excuse me, I live at 45 Valley Court directly across the street and my husband, he can raise his hand is in the room with you there. So we have put together a little PowerPoint presentation to share with you so that you can see what some of our concerns are about the construction site. So let's just see what we've got here. Slide show. Inning. All right. Can you see? Yes. Yes, yes we can. Great. So Alan and I, we love living at 45 Valley Court. And so we just have to tell you we adore our neighborhood. It is beautiful. We feel like we're living in Tuscany every day. So we come to you sort of with really open hearts and just asking for a little bit of help and guidance, maybe far neighbor as they move ahead. So what we're requesting is that you postpone your decision, deny today and postpone until some of our issues that have been on this property for a while can find a way to be resolved and we would be ever so grateful for that. We have lived at 45 Valley Court since March 29th 2007 for 15 years and we face directly on to 70 Valley Court and some of the questions that were coming up there about like where does their road, the drive, they go up and how we literally look right across at their property. It was sold in 2015 and it has really been in a constant state of planning, demolition and construction. That's nine years of construction, you know, moving dirt, putting up the orange, netting, all of that, and that just seems excessive. So our question is what is being done by the Planning Commission so that we can ensure some sort of completion in a timely manner. And as you use the example that one project had gone on for 10 years, we're getting close to that. Our neighbors at 60 have only lived there two years, commonly, some who live there previously and then sold. So our current neighbors, the lemprisists, have just been there a few years. So they haven't had to endure what we have had to endure for the past nine years and looking at it directly. So here you go. This is sort of the timeline of our personal experience. Sold in 2015, 2015, 2017, you know, demolition, dirt removal, orange netting, and so on. 2017, 2019, and U.S. plans that were approved back in 2015, as you've indicated, including BOOL. So 2017, 19, kind of the limited construction work, everything seemed to slow down. The contractors talked to us. The initial contractors are different than the current ones. And they would send us little notes and let us know what was going on. But then the owner changed the contractor and the contractor let us know that they were gonna be waiting for materials from China, including windows. And that as we know in 2017 to 2019, there were a lot of supply issues between China and the US pre-pandemic. And then we had the pandemic. So 2020, there was virtually no work that was going on on site. Although other construction sites on Wall Shroad had a lot going on once things opened up where contractors were allowed to work outside. We didn't observe that. And then really since 2021 has just been painfully slow. The main house, the guest house, and the pool house, none of them were completed and nobody lives on the property in those structures. So that, I think, is concerned like can we finish those structures and then think about the pool or at least get far enough along on those structures that it would feel reasonable to open up yet one more project that would elongate the process. So then in 2022 to 2023 there was a little animal shed and kind of carriage house at the front gate area and he hired an elder gentleman who was there every day kind of cleaning the driveway kind of a sweet old man and then he pulled the whole thing down piece by piece then he rebuilt it and you know the car has been sitting there ever since he finished it in July of 2023. So our concern also is that 70 Valley Court the barn they converted it into an office. If you go and look, they have glass doors, they have ventilation in the barn, they have areas like for, you know, the recycle bin, that this, that this with a little balcony and chairs and tables for workers to eat outside. And this is what it's publicly states that city force development group and you can go to their website. It's located in Atherton, California. The mailing address for Valley Court is Atherton, which is why it states that. Where's planning is with Woodside. And it talks about what they are real estate agents and managers and it has been operating for nine years, 2015. Generates X amount of revenues annually and employs approximately six people at this location, which is true because we see the cars go in. So let's take a little look. This is the photo on the right. You can see Valley Court. This is the road of Valley Court that goes up. Our house is on the left where that palm tree is and keeps going and there's a group of olive trees. This is an example of a broken curb cut. At multiple times they've had this. This one's been there now for about a year and a half when we can't seem to get it fixed. Literally, directly across the street from our driveways, this constant mess of brambles, they'll mow the other section on the south side of the driveway, but never want to mow on the north side. And I had to beg the gardeners. They said, will she told us not to do that? So please just try and mow it a little bit for us. But this still exists. PG&E actually had to come and clear and cut all of these kind of little trees down in order to get to their boxes and then they just left everything there for the neighbor to pick up which they never did. So one, we'd love to have fixed the curb cut, remove this wooden sign that has been up. It did fall down in the last storm, last week, but has been there for nine years, you know, a little wooden sign. This is a $10 million neighborhood of houses, and so it's a little disturbing to have this little, ridiculous mailbox there on the right, not up with the driveway, just kind of sitting in the middle of the road, right also across from our house. So put in a USPS approved mailbox, keep the weeds cleaned up, remove the wooden construction sign, and fix the curb cut. Thank you. Next, this gives you an idea. When you did the overview, the aerial of the various structures, these structures are not included on it. So this is on the right, you can see the little gate house that was the animal little house for the previous owners or that goes kind of with the barn. It's right across from the barn. This structure was built in 2022, 2023, and that car has been sitting there, as I said, since July of 2003, never to move. I don't think that fits in with architectural plans and reviews, nor did that particular shed show up on any of the aerials. And this huge, what I call our neighbors all laugh about, we probably, because it's a street is so pretty probably get 30 to 40 people every day runners dog walkers strollers bike riders and it's sort of the neighborhood joke around you know the cannabis style greenhouse is there that's huge not to mention right off the street again right across from us, are these con-west huge containers that we look at. So we would very much like to have the con-west move to the back of the property, so we don't have to look at it every day and have these little structures removed that don't quite fit in with the overall plans and architecture and certainly don't show up on any plans. This is the driveway that was referenced. This is yesterday. The neighbor walking in her car on the left, two other cars up there. They were working on Sunday. And so typically on any given day we will have, you know, six, eight cars that are not construction worker cars just this company group. They're working in the barn and then on the right they have these flood lights that face out and you can sort of see them there on the side of the post where it says 70 and they have some up on the barn also and this is just an example of the flood light any Any given evening, it points right at our home. We can sit in our dining room and there's that light or at our front door or our patio looking at that bright light shining into our house. Nine years, where is the oversight? None of these structures have been completed. Nobody's living in them. The interiors are not finished at all. You can see there's the main house, the guest house be very, very nice to have all of these items resolved beforehand and show a little bit of courtesy to the neighbors who've had to put up with this for nine years and look at it. We would highly encourage all of you to go over there, see those additional structures that are there, see the work that's going on every day, and we ask for your help. Thank you. Thank you very much. I don't know. Is it appropriate for us to ask follow up questions of public comment? Ken, it's up to you. Well, I have one thing I want to clarify in your request. It seems like the concern is the amount of work happening there and the time. So I guess my question for you would be how would us delaying and denying this help. It seems like you'd want to do the opposite, which is get the work done sooner than just put it off and then you have more work. So I'm just trying to understand, like help me understand what your logic is. Sure. The logic is providing an incentive for them to clean up these things. Once they get these things taken care of, then they get the approval because they're not so far along that they stopped to finish the main house, the guest house and the pool house and build this. So if we can somehow give them an incentive to clear out the old shed, get rid of the cannabis style greenhouse that everybody in the neighborhood looks at and laughs about, take care of the flood-like situation, do all of that, work through the checklist, hand it into you and say we've done all this good work. Thank you so much. Can you approve us now so we can keep the other part moving along? They have maybe one or two construction workers there a day. It's like you see literally like one person painting on the side of the wall from the outside. I mean it's not like there's massive activity happening. So I don't think it's going to slow them down anymore to take care of these things first and then have approval. Okay thank you very much. I have no other question. I hasn't been made. I have something else to add. If you want to talk, please come to the mic. Again, squeeze the red lever to raise it. There you go. Oh, good. Well, I'm Alan Meredith. I'm the other half of my lovely wife. We want to be clear that we've been living there for 15 years and reiterate. It has been the greatest place to live. There is. We want to be clear that we've been living there for 15 years and reiterate. It has been the greatest place to live there is. And we bought our home at the same day that our neighbors did on the other side 15 years ago and we had a great time with watching other things being built there, but we were the first two homes there. It's important to put that in context because the street alone, which is a private street, is a very popular hideout, if you will. People love to walk up and down, take their horses, their bikes every day, and in fact, do we have probably four or five customers that go every day? So it's a great group. What is important here to remember to is that there has been quite a number of robberies which you've been probably hearing about in Athens right up the street on Valley Road and on Walsh Road. And so we were sensitive and were reminded to be careful to look for anything that was unusual happening. Well, we have a situation that is profound. We have six or seven cars every day that come into this home, a home that no one lives there and they're running their business out of the barn. And you can't get in or out. We attempted once to do so. It was red tagged at the time and you can look on your records and they wouldn't let us in. They denied they did not want us there even to discuss it. So even my wife who is really phenomenal at communicating with people was unable to even get a cooperation from them. So this is not a circumstance that is unreasonable for my side. Now with regards to what I would like to do, I'd like to be sure that I understand why they're running a business for the last, what, eight years as a business without living in the home. That does not sound like woodside to me. And when I've had the police out with me and we've taken a look with Mike and so forth, And his advice finally has been you're going to have to go to Woodside and discuss this with him. And so when this came up it was an opportunity to put things on the table and realistically start working through some sort of arrangement. But somehow the idea that this is just yesterday and that they're going to fix it is not realistic. It's been nine years. So you heard our argument and we would be delighted to have and join you and come out right across the street and help in any way we can to make sure that this particular area is not deemed to be mysterious. It's not run as a business. It isn't. There's not. Anything going on there that we are not aware of. And so we would ask your help to do so. Okay. Thank you. Any other members of the public have comments? About this project. Anybody online? I see that there are still six people. Not taken. Okay. Please step to to the mic and state your name. I'll just advise as an incoming ASRB member, if this item comes before you in the future, you may have to accuse yourself if you're providing comments related to the project. And just for the members of the public, a lot of Mayor Taft is newly appointed ASRB member to the project. And just for the members of the public, Vladimir Taft is a newly appointed ASRB member, and his term will be starting after this meeting. So I'm just providing advice that if he provides comments as a member of the public, and should this item for whatever reason come back to ASRB in the future, he would have to recuse himself. So it's generally advised to keep those comments as a board member if that ever happens in the future. Thank you for the guidance as always. So I think that we're going to close the public and move the board discussion now. Who would like to go first. If I may just, what I want to reach out to the neighbors and to the applicants is that, you know, we're at a design review stage and looking at the pool. And what we are going to do is be working with the code enforcement officer, some of the things that are clearly noted that need to be looked into, is a potential for a business being run out of the barn. For any installed floodlights without permits on the installation of the greenhouse structure. That doesn't have permits the little shed. That was discussed that actually it was red tagged they started to demolish the structure and rebuild it and then the applicant did come in to get permits. So that structure has been permitted, a little small shed. But the greenhouse structure is something I'm not aware of, same with the business, just not aware of. So being brought to our attention that these are things that we'll definitely be looking into. And we'd be looking into working with the app to get these things addressed and make sure all the construction activities are following the staging plan. I'm prior to issuing the building permit for the plan. So that that's the enforcement track versus the correct for the natural design review track. Designs. Okay, thank you. Always appreciate that detail. So board discussion. Lots. Sure, I'll go first. I mean, within the, as you stated, purview of the ASRP, I don't see anything. With regard to the plan that is in violation or defiance of our guidelines. Clearly, we can express empathy to what Miss Rowling neighbors have had to put up with regards to a long construction project. However, as Sage has reminded us, our role here is to evaluate the relocation of the pool and suitability for the project. And it appears to guidelines. I see nothing that suggests that it is in violation unto itself. Well, I, I mean, one of the things that we're most concerned about is what can be seen from the scenic corridors. So I think at my own peril, I must have driven the sandhailed to woodside loop several times just to see what I might see. And if anything, it's very minimal from the freeway. So for our purposes, that's not something that would be of concern to us. And I think this must be a project that's frustrating both for the owners and the neighbors. And I see no reason to hold up this permit, but I would encourage the owners to work with the town on a lot of these issues and maybe as a good faith effort, remove that flood lighter and screw that wall tonight. And then work with Sage for the rest of the time. Unfortunately, we would love them to have a lot more compassion for the neighbors living through that construction obviously, but it is it's beyond our power to deal with that. So hopefully it's been brought to light and sage in the town. We'll take care of what it is that you need to see. And hopefully the neighbors want to be good neighbors and they'll take action on doing these things. As Christy said, right away. Yeah, I echo what all of my colleagues have said, but I have a couple of things that I do want to address specifically. So first, I, I would like to see renderings and materials. I could not get a good sense of what's actually proposed here in terms of the surfacing of the decks, the retaining wall. All I heard was we're not prepared to make a presentation before the ASRB and it's going to be natural stone color. It given the sensitivities of this project, given some of the things we've heard today, I, for one, would love to get a lot more granular on beyond sketches and designs and the architectural drawings and the materials. I mean, we look at materials very, very carefully with our applications. And even if this were a perfectly smooth, fresh thing with no friction at all with neighbors, I would want to see those materials. So for me, that's very, very important in every case. And maybe more important on this application than others, again, given some of the history. But yeah, I agree that it's really out of our purviews, frustrating as it might be. It's really out of our purview to say, well, all of this stuff has happened. And so we're going to kind of do something to be a forcing function. I hope that naturally happens. But for me, I'm sticking to the design guidelines, which are I need to see the materials particularly of the deck and of the stone retaining walls. The visible elements will call them to really understand what this project is about. And I'm not sure if they were required at this stage, but I think that we'd be wise to look at it a little more closely. That's my only comment to the group. So what are our options as a board tonight? So this is just a straightforward revision review. So the ASRB could recommend approval of the project. They could add conditions on the project or they could continue the project and ask for some additional information as just noted, such as materials and colors. Or the ASRB could recommend denial of the project to provide reasoning for them. One other question just to make sure that we address it publicly. When you talked about conditions, can you can can you outline what some of those conditions, not for this case, but what in other cases, particularly what particular conditions have been done in the past, because we've never done it. We haven't done, I don't think since I've been on the board, I just would love some perspective. Sure, yeah, it's when the board sees formal design review there, so there are recommended conditions in the staff report. They're just pretty straightforward general conditions. So it's not plant your trees and screening first then do the pool. It's not a sequencing thing. This some of that stuff can be looked at the I mean need to have a landscape plan. And then also whenever we talk about planting first, we always need to be careful of. Sometimes they're in the middle of the construction area and it's just not for the team first. But there's an approved landscape plan. If there's something that provides a nexus to the proposed project, that would be most appropriate. So in terms of looking for more screening, be related to any potential impacts of visibility from the pool or to the pool. Then sometimes conditions can be based on colors, designs, relocations, different things of that nature. And in some cases, although if the board wants to see stuff, it would look for a continuance and ask for that, provide that direction to the applicant. Yeah, for me, that's not so much about the sequence thing is about seeing natural materials that are proposed and really giving it a look at it with a tighter lens, I guess, or more detailed lens or aperture. Okay, so I have a follow-up question for that. Go for it. So continuing on this theme sage, would for example review of the staging plan review of possible code violations, could those be defined as conditions? It depends on where the board would go with it. I mean, a staging plan to construction project, there isn't a proof staging plan. They should be following it. There's something that needs to change in relation to this particular revision. That's something the ASRB could look at, but to tell them they have to start moving where things were already approved. That could be a little bit of an issue. So typically that stuff that's built dealt with the building apartments at the building permit level. Okay, thank you. So our motion options again are. Sure, so through a proof. So what I've heard from from the three members of the board that they're comfortable with the project in moving forward, what's been noted, the request for materials and colors specific to the decking and the retaining walls for the proposed project. So if the board all agree that they'd like to see all the materials and colors, they could continue the item, make a motion to continue the item with that direction to the applicant. It doesn't require modifications to the plans. We can ask the applicant if they would be able to get those samples to the town staff and start to look at a calendar and how quickly they could return it to staff. Simply, so what I'm getting at is it could be continued to a date certain, to a particular meeting. I'm just here looking at my calendar. How's the stone been selected yet? We actually provide a picture, sorry. We provide a picture, but we did not have a hardcop. The actual sample boy with us today, but that's something that we already have on the site. So basically it is the, it's like a sandstone type of color. It should be on one of the sheet where I have, I show the light, the LED light as well as the stone in color. I would need to see the actual stone. I don't think it's productive to look at pictures and generate. Yeah, I mean, not for me at least. Yeah, I mean, the picture could be, yeah. I mean, yeah, the actual sample would be much better. I agree. That's something that we can give it to the board very quickly. OK, thank you. So if that was the case, the next meeting or the ASRB is March 18th. So this could be continued to that meeting if the applicant could get us something, you know, by the end of Thursday. And then staff can turn around with a very brief report. It will be a one page report describing the materials materials and those samples will be brought to the meeting. Got it. Actually, I'm retaining to the materials, not just the stone that is a stone going to be walkways, are they going to be cement? It's something. So let me, yeah, the color of the cement. Yeah, so let me, let me refine the all make a motion since I brought this topic up. My motion would be to continue it into an undefined date. Soon as day that the applicant is ready, but I would like to see physical copies or physical tactile samples of all the materials. And I'd like to see a rendering, whatever, a photo-realistic rendering, of where this will be and what it will look like in whole. Because I think just looking at some slab of stone would be helpful, but it wouldn't go far enough for me to really understand what the scope and what the design, how it all fits together. So those two elements is what that's my motion. I'll second that motion. Great. I would second as well and just like to add that we're really overall looking for clarity on the landscape material placement. Yeah. That's right. So just to be clear, there was a motion in a second, and then there was a suggestion for a amendment. That motion? To get amendment for. And then you would accept it as the person who made the motion, and the second would also. So I would agree with the continuance based on us being able to see the materials and the placement of the materials and overall clarity for the landscape design. Can you clarify what you mean by the landscape? So we have a set of landscape plans as part of the packet. There's something more specific that you're looking for. What page are you looking at? Sure. So it's attachment five. And then sheets L1.0 and L1.1 provide the essentially what are the approved landscape plans for the project. And then there's some additional lawn being proposed as part of this project. So L1.1 is what's closer to Valley Court and then L1.0 is where it could have existing and that legend was what the Indian students wanted. We're explaining. Are you seeing a legend, Sage? As to what? I do not see it here with this. I'm going to try to find the three fossil fuels. With this set. L1.3 is their surface coverage plan. So that identifies the surface coverage materials. The Caffeine Opie being have sort of a problem. surface coverage plan so that identifies the surface coverage materials. So that's probably it. And then if we have the materials that would tie in so we can see where. As if you look at. How many materials are there? Well, if you can speak into the microphone. Thank you There will be three type of materials are retaining walls and then the Papagment Will be concrete. You know, we have it up, you know those rectangular Concrete leading to the stair the stair will be Concrete steps and then the pool patio will be a pavre. So that would be the second material and then all the stone that would be the third material. So concrete the patio pavre and then the stone yeah two by four. Just a quick question because you said it was going to be an affinity pool. Now when that overflows, is that going to be a concrete wall of a ball or is it going to be the tile that matches the pool, the bottom of the pool, which is actually another material that I don't know if it's too soon. Because that's something that the neighbors can see, like just is it a black bottom pool, is it a, you know, light blue, gray? What is that, you know, bottom of the pool? Right. The inside of the pool, it's done by, it's undecided. It's done by a pool contractor. But then the outside will have decided to do the stone. So when the water drop that stone into rocks? Yeah, yeah. The outside exterior will be a stone. But the inside, yeah, not the side. With that soil and sea, rendering, sea, sea, sea. I just like to repeat my motion. My motion is to continue this to a date possible. Sure, uncertain, right? Uncertain date. And we need two things. We need all of the materials, physical versions, or whatever. The samples of all the materials, as well as a photo-realistic rendering of what the pool will look like. Retaining walls, stairs, slab, the whole thing. the motion. I'll second that. We'll just keep a board member Comra as a second given those the original. Terab. Yes. Vice chair Lindsey. Yes. Member DeGavio. Yes. Member Comra. Yes. Motion moves. Thank you very much. And just for the benefit of the applicant and the public public will issue a letter within the next day or so. That will provide the recommendation will continue to work on the items brought up by the neighbors and then we'll work with the applicant to get those items addressed as well as getting the materials requested by the board to get back to the ASRB as quickly as possible. Thank you very much. Thank you. I think that's our own agenda item for this evening, so we're going to move on now to reports. Thank you so much. Do we have reports? We do. Yes? No. I'm sorry, Sage, it lost your microphone. I can't hear you. I'm sorry, Donna. I didn't have my microphone on. I was just noting that I wanted to thank Chair Abfeld for his service on the ASRB. This is his last meeting. He will be moving on to the planning commission for all the fund that will happen there over the next year. We have a lot of big items for the Planning Commission in the upcoming months. And we are lucky enough to have both of our two new members of the ASRB here in the audience today. So we have David Middell-Men and we have Vladimir Taft, goes by Val. Both live in the Western Hills and different parts of the Western Hills. And they were both appointed to the ASRB. So we will have a full ASRB board. So that's exciting as well as having new members and fresh eyes will always be helpful. So the next hearing we do have with the ASRB, we would have a vote for a chair and vice chair given the duration. But with that, I don't have anything else to add other than I should note that you may be aware that town council went from seven districts to five districts about a year ago or so and then with that they were looking to how to realign the planning commission so they decided to bring that down to from a seven member commission to a five member commission and they decided to reopen all of the seats and so some of the incumbent members decided to reapply and some were appointed and then we have two new planning commissioners will be commissioner Afel and Commissioner Gnurko who lives over the Web Woodside Hills so we will have two new planning commissioners and three commissioners who have been on the board commission for some time. But that's all I have to thank you very much. I've really enjoyed my time here and you're all in very good hands. It's this edition by subtraction for sure. So with that, I think we're ready to do a adjourn for today. It's 534. I'm going to hit the gavel for the last time.