All right. I'd like to ask Councilmember Rodriguez to the flag of the United States of America and to the Republic for which it stands one nation under God, into this hold with liberty and justice for all. Okay, thank you. A rally can we please have a roll call? Councilmember Brogge, Mayor Perza Mendez, Mayor V.S. Injured, here. Councilmember Rodriguez, here. Councilmember Gadika. Here. Excellent. Next is approval of the agenda. Can I entertain a motion? So moved. Next is approval of the agenda. Can I entertain a motion? The other second. Second that motion. Okay, we have a motion and a second. All those in favor? Hi. Hi. Any upost? Okay, motion passes. We have approved the agenda. Okay, next on the agenda is our first presentation of the evening. And this is, this is so wonderful that we're starting off the year with this particular presentation. January is National Mentoring Month and today we have representatives from our local big brothers, big sisters, film our program on site to receive a proclamation. So before we go down and do that, I would like to read out our proclamation here from the, on behalf of the city of film more. Whereas National Mentoring Month provides an opportunity to recognize and commend the efforts of the mentoring programs and raise community awareness of the importance of mentoring and whereas the future of filmore rests on the hopes, dreams, aspirations and future accomplishments of its youth and whereas many children come from socially and economically disadvantaged backgrounds, experience trauma, crisis and adversity and may lack positive role models in their lives. And whereas research has shown mentored youth are more likely to engage in school and learning, more likely to avoid risk behaviors, and more likely to set and achieve positive goals for themselves. And whereas relationships with caring mentors offer youth consistent role models, valuable encouragement, motivation, hope, and support to guide them towards making positive choices, and whereas mentoring programs and collaborative throughout California are committed to increasing the number of quality mentors, especially in marginalized communities, and whereas partnerships between businesses, educational institutions, and mentor programs are an effective way for businesses to support youth within the community, and whereas mentoring before, during, and after school become an effective strategy used by schools to increase student attendance and academic performance, and whereas hundreds of Ventura County youth, including five, particularly five, Fillmore youth are awaiting for mentors from here in the community. And whereas Big Brothers, Big Sisters Ventura County in partnership with Fillmore Unified School District has established a high school mentor program where Fillmore High School students are matched with Fillmore elementary school students to encourage social emotional development and leadership and role modeling skills and making a positive ripple effect in our film or community. And whereas the Ventura County Big Brothers Big Sisters program reports that 71% of youth enrolled in the program improve their grades, 89% feel more confident overall, and 98 percent graduate high school on time with a post graduation plan. Now therefore be it resolved that I, Christina V.S. and your Mayor of the City of Fillmore on behalf of the Fillmore City Council. Do hereby proclaim the month of January 2025 as National Mentoring Month in Fillmore and encourages residents to honor the role models in their lives by becoming mentors to youth in our community and support the work of mentoring agencies in the county like Big Brothers, Big Sisters of Ventura County and its nonprofit youth service partners. Christina Vies and your mayor, Fillmore. Okay, all right, I'll come down and present this to you. Okay. Okay. Okay. Okay. Okay. All right. Just a hearing for that. Is that so? Yeah, right? Is that so? Okay. All right. Okay. All right. Perfect. Okay. All right. Thank you very much. Thank you very much. Thank you very much. Thank you. Thank you very much. My name is Michael Ramos. I am the site-based program manager here at Philmore High School on behalf of Big Brothers Big Sisters of Ventura County. Mentoring month was starting, natural mentoring month was started in 2002 as a way to recognize the importance of mentoring between adults and children throughout the nation. Big brother's big sisters has been active here in Ventura County for over 60 years and active nationally for over 100 years now. Our program at Wilmer High School has been up and running consistently for over 20 years and has impacted thousands of youth both high school and elementary age youth in that time. Currently we are serving about 100 students in the elementary school district as well as about another 60 on a sports mentor basis, a boys and girls club as well weekly. And our Youth Leadership Council is about 25 to 30 students strong at the high school and doing various activities in the community. Adrian Fuentes is the youth leadership council president and he just wants to say a really quick word about his participation. Hello everyone and good evening my name is Adrian Fuentes and I am a high school senior here at Fillmore and I have the president of Mentor Club and Big Brothers Big Sisters and I have been part of the club for about three years now. And I just wanted to say a quick little things about the club and its importance on the community. And ever since I joined the club sophomore year, I've really noticed a community within the group of people where we connect with each other and we foster the youth as we go each week teaching the youth, playing games with them. And it's really built bonds within the youth and we go each week teaching the youth playing games with them and it's really it's really built bonds within the youth and the older generation and it's built a great community and also the youth leadership we've done many activities throughout the year such as volunteering for the enchilada dinner where you made many enchiladas. Also done the trunketry, the recent trunketry of October, which is that we had a great, really great trunk tree. As well as we had a volunteer for the parade, the Christmas parade, the Lions Club, where we made a great flow. We got a bunch of little as well as the Vigs, and we just really supported the community and showed how we foster the community and build community bonds within the youth. And it's really great seeing going back week in week out as I volunteer for the Thursday Boys and Girls Club. As the kids really, they see, really, they build a connection with you as they await for you and they're like, oh, what's up? And you really build the bonds as they wait for you. And it's really great to see. And it's a really great group and it's really awesome. And yeah, thank you. Great, thank you. Thank you very much. We appreciate the proclamation and just a real quick plug. January 27th will be doing La Taria at El Pescaador for a film or community. Free to play. You have to buy your own food and drinks, unfortunately, but you'll have a good time. There will be prizes and a lot of fun to be had. So please join us January 27th. I can't. January 27th Monday and I believe that's at 6.30. I will double check that. 5.30 to 7.30. El Fescalo and Fillmore. Thank you very much. My answer to the question. Yes. How are students referred to you? How are the youth referred to you? A variety of ways. Here in Fillmore we have a relationship with ACIS after school programs. And we ask the coordinators there to give us the students that they feel would be most beneficial from a mentor. On a community level in the Ventura County, we get references from HSA probation, just regular walk-in applications from parents who have heard about us in the community of a variety of ways. We have about between 5 and 10 youth, waiting to fill more for a community match, which is a regular, not a regular, but an adult in the community who just mentors a youth. And then at the Fillmore program, the high school program, those get referred to us from the ACEs. Yeah, different programs that way. And we, in the high school program, we typically do a one-to-one mentorship. Sometimes there's two other high other high school mentor here, has two littles at one site. So she mentors two littles at one site, which is great. We try to keep it one-to-one or two-to-one in that regard. Sometimes a group as well, so. It can't depends. Yeah, of course. Thank you. Just one more question, too. If for folks that are here and also listening and to watch the meeting. For those that are interested in being an adult mentor to a youth who's waiting and film more, how do they sign up? Where is the best way for them to go? Absolutely, thank you. You can reach us at bbsvc.org. You can talk to myself. We have an office in Camario. You can reach out that way. If you just Google big brothers big sisters it'll give you an application. There's an online application Or reach out to anybody here. They can get you in contact with me as well We have over a hundred youth in the county waiting for biggs Especially East County, Santa Paula Fillmore is in desperate need of biggs a lot of people don't want to drive out here And this is the part of the of the county that needs the most help in general. So if anybody's available, please volunteer. I have my own little. I just come out to them about a month ago, really, really sweet at your old Kidnan Whalen. And it's an absolute blast. Two hours a month is all, I'm sorry, four hours a month, is all we require for your long commitment and to make an absolute huge impact. I was a little on the program growing up 25 years later. I'm still in contact with my big. So it's an absolutely wonderful program. The benefits are in your face. It's easy to see and the impact is tremendous. So absolutely, please volunteer. Thanks. I'd like to vouch for that as well. I was a big way back from Mario. You're a good friend, Mario. And he and I are still friends. And he comes over to the house all the time. We have an outstanding relationship. He's really part of the family so it's I can definitely attest to the impact it has on kids. That's awesome. I've heard about you. Amelia was telling me that you were a mentor. That's great. Wonderful. Thank you so much for coming presentation for all that you do for the youth in the community and we really do encourage adults in our community to sign up with big brothers big sisters and become a mentor. Thank you. Thank you. Thank you so much. You should. Okay wonderful. Our next presentation is we are honoring the newest poet laureate of Ventura County. She is here today and her name is Marianne McFadden and just wanted to say a couple things about Marianne. This is really special because Marianne is a local girl to film art. She lives on a citrus ranch outside of film art. She is an award-winning author of two books of poetry. I, at the Blackbird and Devil, dear. She taught at Brooklyn College, City University of New York, and she's given workshops at the New York City Libraries and at the Bibliotheca in San Miguel de Ayende, Mexico. She is described as a poet with a of her family's past and its ongoing presence in herself. And her earliest memories are of living with her mother on her grandparents, citrus ranch in Sime Valley. And then again, after her mother remarried on her family's citrus ranch in Fillmore, Valley. And then again, after her mother remarried on her family's citrus ranch in Fillmore, where she attended school. So Marianne is a local person. And what an honor it is to have you Marianne here today as the newest poet laureate of Ventura County. And I had the honor actually of attending Marianne's inauguration, which was just this past Sunday at the Museum of Ventura County. Their Inventura crossed from the mission and that was such a joy to see and to hear so much poetry. It was just wonderful. It was poetry, you know, poem after poem from some really wonderful poets and was really inspiring. So Mary Annne we're so happy that you are you are a local treasure here in Fillmore and I'd like to read also the certificate of commendation for Miss Marianne. Let's see here okay. Certificate of commendation for Marianne McFadden. The City Council of the City of Fillmore presents the Certificate of Commendation to Marianne McFadden in recognition of her award-winning poetry, musical lines shaped to intelligence, wisdom, and deep commitment to showing the beauty in life's mysteries. We offer her our congratulations on being selected poet laureate of Ventura County and we extend our appreciation for reminding us that we are truer together than we are alone. Presented on this 14th day of January 2025 we have the city of Philmore so we come on up Mary-Anne. very young. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. I'll stay up here and I'll see a few more things in the wall. Have you too read a question? All right. All right. All right. Okay. Thank you once again, Marianne. And again, on behalf of the City Council, we congratulate you. Once again, Marianne. Again, on behalf of the City Council, we congratulate you and we know that today that you've come to stay a few words and also read some of your poetry. So we're all ears. Oh, okay. Thank you. Is this the right distance from the microphone? Yes. Okay. Can you hear? All right. Okay. It's a real pleasure to be here. I'm actually quite nervous and the reasons are kind of humorous. I probably don't need to go into them but I don't know. There's something about coming home to your hometown, you know, and the expectations and so on. So anyway, yeah, I, I, yeah, thank you. We moved over here from my mother remarried and we went to Moore Park and then at Christmas time we moved to Fillmore. So I had half a year of kindergarten here and I graduated from Fillmore High School in 1961 before most of you were born, I imagine. And I don't know what else to say about that. It was a great place to grow up. And I couldn't wait to get out of here. As pretty typical, I think, of kids that age. But I didn't really expect to come back. But then when I had the opportunity, and I came up and saw this beautiful ranch, which is, I think this has to have been painted right on the ranch. This is exactly our view. We're standing in the Cessby River here, I can see. And it's not my ranch. I'm living with a friend. And how lucky can you get? So anyway, I'll read a couple of poems. and how lucky can you get. So anyway, I'll read a couple of poems. A little bit about them before I begin. Get my glasses on here. This is called Infibus Car. It's kind of literary sounding. It has two little lines at the top from Ovid, which sounds very intellectual. Here Faten lies in Phoebus car he faired, and though he greatly failed, more greatly dared. But what this is about is Faten was the sun god, and the morning he drove up and he drove his chariot across the sky. And his son Faten, or see, Phoebus was the god. And then Faten was his teenage son who wanted to drive the family car across the heavens. But his father warned him, you're not strong enough. And in fact, I guess, snuck out one morning, took the chariot and burned up as he reached the height of the sun. And so, and though he greatly failed, more greatly dared. And I love that, that he, that he's praised for being brave enough to try. And then the rest of the poem is about, it's meant to be a little humorous about something I saw on television. Well, we all heard about it in the newspaper on those days with this guy who, well, it tells here. Remember that guy who strapped himself into a lawn chair, armed with a BB gun and a six pack of Budweiser, and launched himself into the sky with 28 weather balloons, like a small herd of lullipops, wild league charging? When the oxygen thinned and ice began to form on him and he had become a puzzling blip on the radar screen L.A. Airport Diverting several large jet planes he shot eight balloons and sank through the smog and tangled in a power line The fire department hauled him down and the police department arrested him and the reporters pushed toward him with their microphones to hear what he would say. When the astronauts stepped out on the surface of the moon, I was roaring down a bridge with my unhappy husband through the empty streets, wanting to see the moment, head long to his mother's house, where in closets piled with old clothing, we once hid and stripped and arched longingly toward our children. I screamed for silence. I thought my husband was going to hit me. I wanted to hear the first words spoken on the moon. But I'm weary of disappointment. Let's talk about need. Starlings gathering in the trees outside, gripping the wires, short circiting the TV screens, irredicent as oil, greens darkly flashing purple, bristling bills, and harsh strong cries. I was living in Mazatlán for a number of years and there were a lot of lizards in the yard. I mean a lot lot of lizards. And it seemed like my cat would kill one almost every day. And so I felt kind of guilty toward the lizards. And yet I knew the cat was just doing what cats do. But anyway, in the way of the Buddhists that find God in all things, I call this poem to the lizard God, which is kind of an apology to the poem, to the lizard, I mean. So it's called to the lizard God. God of damnation, lizard God eaten alive each day by the cat, and your guts ground into the carpet or flung, oh God of abandonment into a corner. God of stench, God of retribution, warm and soft in my paper napkin, tossed in the waste basket, carried out with crumbs and paint flakes, fruit skins and onion husks, nail pairings and hair fished from drains. With crushed bugs and blooded, stawded, stinging things, oh God that gives and takes away. Forget me in your pain. Turn your face from me and your away. Forget me in your pain. Turn your face from me in your suffering. Close your eyes upon me in the furnace of midday as you begin to rot or in the tepid rain. When ants deliver your flesh to their queen, when your acids leak into dirt, when your frail bones fall into calcium and enter the clear blood of plants, when you are sipped at last to the top of the tree, think of me, O infant. When the brown moth alites on you and you give thanks, O God of the one everlasting touch, O breath, remember me. So that's called the name. Thank you. Thank you very much. Thank you, thank you so much, Maryam. Appreciate you being here. Looking forward to hearing what you do in our community with poetet Laureate. Thank you. Okay. All right. That concludes our agenda item number five presentations. Next we have public comment and we have one more card. Okay. Great. All right. Just a reminder that we have three minutes for public comment and I'll let you know when you have your last 30 seconds to conclude. So I have here first card is for Sophia Alvarado. I gotta read because I'm nervous. Okay. Hello, thank you for an advance for hearing me out. My name is Sophia Alvarado. I've been a community member in Filmor for eight years. And I came to hopefully open the discussion about fees for events within our community. We had one that we did a couple of months ago. We had to do it on private property because we could not afford to do it with our city on the city property. And it brought several thousand dollars to local nonprofit and it went wonderful. But a lot of the community thought that it was, there was a fee associated with it because it was on private property and there was no fee, it was free. We were all volunteer base. We all have jobs, school, you know, families. So we were hoping to bring it out to somewhere like the park or city hall. There was another event that I helped with a local group here that they moved theirs to a neighboring city because they also had the problem of not being able to afford to do it here locally and we live here we want to bring that here and while we love working with neighboring cities we want it to be as a partnership because we want it we want to work with them not because we have to because we can't afford it in our own town. We were looking to bring an event here and I went to the city to get paperwork and meet with the city and when we got the list of all the fees and it was really untouchable for the average Joe. We're not a corporation. We're not a big company. We're just volunteers that we put in several hundred hours to do these events for the community. So I guess I just wanted to kind of open up a little bit of discussion and I'll elaborate more as I come to more of these meetings to be a little bit more specific. I know it's vague because I'm talking really fast and there's a time limit. But just to have possibly a little mercy and a little leave. Make these fees reachable. I know that there's a lot of fees associated with having like the fire and police and I know there's bills everywhere and So I hope that doesn't sound insulting. That's not my intention But just something so we can afford to bring events to our town that we love and just make it a little bit more reachable So a little bit of mercy. So that's it. Thank you Thank you. I have a clarifying question. Sorry. Yes, what's the name of the nonprofit? The one that we did the event for. It was a great night life. Okay, thank you. And you'll be hearing more. Thank you. Okay, thank you. Next is Jose Martinez. Good evening. My name is Jose Martinez. A lot of people know me by Aslan or MM Entertainment. I come up here to also talk about potential of other events that we're trying to organize. The event she was talking about was the other was Martos. We accumulated about $6,000 for the grand nine life, where it was all donated towards them. And it's also the same thing that we, that I come up here, we want to bring another event, but when we got the list of fees and you know all the stuff that needs to get paid, it's really, really tough on something small like us. It's literally a small organization, I'm not even, we're not even a nonprofit, but we did reach out to other nonprofits to see if they could try and help us out on that. And it's tough to get through them as well because there's other legal debates in regards to whether they're able to do it or, you know, other hundred questions that we might not be able to answer on that, you know. So I'm here as well to see if there's any, or we go around those fees we want to bring this to the community I did I did the most I'm involved with the school I'm DJing every other weekend I don't name my time there's a lot of work into it when doing school dances and the big hard work for the other most of those is, really hard. And I'm not here to brag about what I've done, but I'm here to just like you guys know, there's a lot of work into it. And I want to bring more through the community. I want this for the businesses around us. And just to bring something back to my childhood, I've been here since 91 and one thing that I remember one of the biggest events that we had besides the further July, it's like, you know, for example, the Orange Festival, the May Festival, you know, and I want to bring that back to the community to bring some type of event for the community and our youth to get distracted and bring that environment here into our hometown So that's the top one here. Thank you. Thank you Okay, our next For public comment is Sarah Garcia. I'm not zeroed out yet. I'll be honest. Hold on, I'm sorry. Let me recite. Yeah. OK. I usually talk fast anyways. But hi, it's me again. With a different sport, my kids are involved's me again, with a different sport. My kids are involved in every single sport possible in this town, so I see all the things. I know I reached out to most of you guys personally, just to share a few photos of our Boys and Girls Club, which I know is not, it's nothing new. The Boys and Girls Club has been in this condition for a very long time. I've only seen it for the last three years because that's the time that my son got involved in basketball. So again, if you're not involved, if you're not walking through those doors, if your kid is not part of the Boys and Girls Club at a site at a mind, right? Which is very unfortunate for the people that have to be there. I mean, we just signed a new contract with the Boys and Girls Club that has lots of kids that have to go there. And I just don't think it's something that we should be proud of hosting kids at. Let alone, I mean, the floors are terrible, the paint jobs falling off. You guys just approved Windows, which is absolutely incredible. But I just feel like we can just open the discussion of doing a little bit more, maybe looking into grants. Again, I know we said we had someone that looks into grants, but maybe pushing that a little bit more. I know I had posted something on Facebook and they actually had our community is willing and able to help. I just know that it's a, it's Fillmore's building, so we can't just go in there and start repairing things ourselves. We have to, there's a process with that. So if we, you know, I don't know, start something where people can volunteer. If you guys host something like, hey, if you're willing to volunteer to help the Boys and Girls Club come down here, sign this, sign that, whatever you're willing to contribute, maybe we can get that going, just to give something better for our children because they truly deserve it. And that's it, thank you. Okay, thank you, Sarah. Okay, okay, in a more public comment, that's it. Okay, all right. Next agenda item is our City Council of Reports, recommendations and comments. Turn to my fellow council members. I would like to actually bring forward to account future council meeting if I can get to it. Council members to agree to address at least do it a summary, provide a summary of what the fees are for some of these things. And I mean, I know there are, like for example, hanging a banner. If it's nonprofit that wants to hang a banner over central, we'll wave that fee. What is it, I think annually, the field get waved. But I'd like to have something that we can share with the community that detail all at once because I know this comes up periodically. And possibly address some revisions to it if we feel that's warranted and we're able to do that. And then also following up on our last speaker with regard to something the idea of having volunteers, and that gets really dicey from the cities, working on a city building with regard to liability issues and whatnot. And I'm wondering if we circumvented or it added to, I should say not circumvent but added a one of the service agencies like Rotary or one of the other ones as a numberlla agency That would coordinate it and then the service club could deal directly with the city And I would get all of the individuals Protected under you know, whatever insurance that rotary would have to obtain if that would be doable. But if that's something we can bring back to the council as well. So two separate items that I would like to bring back. Yeah, I would also, I'm also important to council members. For both items. For both items. Okay. Is other council members? Actually, keep it on this discussion. Just to clarify, you would like regarding the fees for a future agenda item to have a summary of fees or description of fees. Discretes both. I mean, so that it's all out there in the open and we all have a better understanding and the community has a better understanding of what fees are charged for not to individuals, especially nonprofits. be some reductions made or exceptions for nonprofits or I made it for making a exception for one, nonprofit would make exception for all. You know, I understand that. But just I think we need to have a dialogue and just evaluate it. And it is probably going to be a company fees involved as well. It depends on where it's at. Like I know the 5K 10K ran that we do, rotary does, we or. This is the company agenda. does, we, or. This is a company agenda, so I'm sure you're sorry. Yeah. Okay, so just to keep one recommendation separate from the next, we're talking about description of fees, summary of them for the public to know. I do have a follow-up question, Mayor. Are we talking about events and rental fees only or what type of fees are we talking about? You know, that's, I don't have an answer to that. I mean, when I think about nonprofits or events being held, I was associated with being at a park or, you know, wherever we would normally charge a fee for an event. Okay. So we're talking about like, what would be like a temporary use permit for like a grant and then rental fees associated, right? Yeah, I think so. Okay, not any staff fees. Right. Any staff fees that would be included. Okay, yeah. Thank you. I have a clarifying question. Do we, this is for staff, do we currently have that schedule of fees on our website? And if not, maybe we could bring that back for discussion. It is on our website. I also have a recommendation. So I believe as city council members we. Sorry, I just, I just, just as a point of order on this, we have Council member Brogge and Mendes recommending a agenda item for reviewing event fees. Do any other Council members have any comments on that particular recommendation? I have a comment based on one of those recommendations. I don't know if it would be considered a separate issue, but I would like to elaborate on an idea. On the exemption to talk about things not on agenda is like a super brief discussion about whether to add something. We're not supposed to really go that in the deep about it. When the item comes back, if there's more of a discussion in questions that would be the time and if staff needs to look into it more it can come back, but we have to be careful about how much we're spending on this right now. So you can ask your question and then I might have to tell you that going too far in detail. And I would appreciate your guidance on that as I speak. I definitely do not want to cross any boundaries here and I appreciate you guys and Miss Mayor may I continue? Yes. Thank you so much. So I feel like we, as council members, we serve our constituents. Our constituents have needs, desires, wants. We've been working very hard to provide the needs, including the sewage work and all the stuff that we've been repairing. But for years now, we have not had a carnival which is understandable. I'm not going to interrupt. This is going down a road. Definitely how you might vote about something or how you feel about it. Right now we can only be talking about whether there's three votes to bring the item back. Thank you so much Tiffany. Thank you. I'll bring that back again. So again, Council Member Ogi and Council Member Mendes with a recommendation for an agenda's item regarding discussion of event fees. I would agree to put that on the agenda. Okay, so we have a majority of Council members, so we will add that to the agenda, to an upcoming agenda. Yes. Councillor Menter. Yes, from Mayor Pro Tem. I'm sorry. Mayor Pro Tem. I have a comment on the make a recommendation for future agenda item as well. But yes, I do. So that was for spoken of fees. The next is council Member Brogge. I'll lost my point. What is your second one again? I'm sorry, Terry. For individuals volunteering their time, whether that can be done or should we have, it's better to go through one of the service agencies, service clubs, SNM Brella Club, to take on a project, say, theM Brella Club, to take on a project, say the Boys and Girls Club, and then have any volunteers go directly to Boys and Girls Club. And I'll go ahead and I would also agree to put that on the agenda. Okay, so Mayor Pro Temendas and Council Member, Karneka, yes. Okay, so we do have three for those as well, So those two items will be on a future agenda item. Okay. All right. Thank you. And I wanted to ask if we could, I could get support from other council members about possibly adding to the agenda, looking into the creation of neighborhood councils. I would be supportive of that. Okay. Okay. to agenda looking into the creation of neighborhood councils? I would be supportive of that. Okay, we have that recommendation across three council members, and so that will be added as well to a future agenda, a discussion of forming neighborhood councils. Okay, great. Okay, do we have any other council member reports, recommendations or comments? Okay. Okay. Do we have any other council member reports recommendations or comments? Okay. I- Quite- Yes. So is this the time where we would report out? In other words, okay, this is just for me educating me as a new council member. So, Kerry went ahead and gave her report and made a recommendation for future agenda item. Is that considered a report out? No, no. I'm talking about just because the agenda says council report. So does that mean that for example if I attended a meeting somewhere am I supposed to report on that now or should I wait till later under new business? If it is one of the committees or commissions that we're part of that we've been assigned to that's for the later agenda item. Okay. If you have a comment issue that you want to bring up, this is the agenda item to bring it up on just. I've talked to so and so on. This is an area of concern of mine. Just for example. So I would like, when it comes to my turn, I would like to. Yes, Council Member Grinneke. Okay. So I would like when it comes my turn I'd like to That's council member Grinneke, okay right then right so two two items for me So one is I attended a meeting at the one step all of us the youth invited me to come in and listen to their concerns about several things regarding climate change and very topical or very timely topic at the time They asked you know what what is our emergency evacuation plan for Fillmore given the the fires that had happened up in Paradise, California where the entire town had to be evacuated And there were only two ways in or out in the United States, and I was in the United States, and I was in the United States, and I was in the United States, and I was in the United States, and I was in the United States, and I was in the United States, and I was in the United States, and I was in the United States, and I was in the United States, and I was in the United States, and I was in the United States, and I was in the United States, So I think, so that was a point that was brought up, you know, that they would like to know more about any kind of plans that are in existence for evacuating the entire town. So that was a question that was brought up. I thought it was a very good question. The other one, let me see, I had a couple, there are several, I've got a lot to talk about, but I don't want to go over all of it, but that was the main point that they brought up. They also talked about other city issues, which I'll report out to Erica and let her know what the questions were. That was one item. The other item was a question that was brought up and I brought this also to Erica about the mills act which if you're not familiar with mills act, it basically it's a method of the city, if the city adopts the mills act, it allows homeowners within the city, I believe, again I could be totally wrong on this because I'm going in my memory. It allows homeowners within the city to take a tax deduction on their property tax or improvements to keep their home if the home is a historic home. So I believe every other, and again, I could be speaking out of turn here, but I believe most of the other cities in Ventura County have already adopted the Mills Act. We were one of the few cities that has not done that, and I thought that would be a benefit to the homeowners within the city. So that's something that I would like to bring forward for discussion at a future point. I know I've already brought it up, like like I said with the city manager or interim city manager And so there's probably someone going work going on there, but I did want to report that out to the city council Okay, thank you Yes Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. do it's like you guys do so much and thank you so much for everything. And I also wanted to give a praise to our city staff who was working just tremendously all weekend and especially public works. Thank you guys. Thank you. Thank you. Well said and I think on behalf of the whole council that we're very grateful for everything that that our city has been able to do with in staff and like you, our first responders. Thank you guys. And I know we're here tonight. Thank goodness, knock on wood with our power. And the hope is is that we continue to have power today, tonight, tomorrow. But I know we've all been closely monitoring the situation. And we know that the winds are going to get heavy even worse potentially around midnight tonight. So again, let's Let's keep that keep that hope up and keep Keep ourselves prepared. So I just want to my comment today was to make sure that the city that folks are listening That you are signed up for the alerts. So VCEalert.com, I believe also ReadyVenturaCounty.org can go online and make sure that you're getting the alert. So these are, you know, alerts that are coming from our Office of Emergency Services for Ventura County is the latest information, so please make sure you have it. And actually, Chief, I wanted to ask you, if you wouldn't mind, Chief Grolick, coming up, and just giving a little brief summary of our fire department and where they've been, how they've been providing mutual aid to the fires. Thank you. You bet. Always give me always my pleasure to address our fire department and how they serve the fires. Thank you. You bet. Always give me always my pleasure to address our fire department and how they serve the city. So thank you for asking. So anticipation of the heavy winds that we had last week, state OES and county OES prepared a plan anticipating problems with the winds and part of that plan included staffing extra pieces of firefighting equipment for us here locally in the county of Ventura the fire agencies got together and we staffed up one extra strike team. That's one extra strike team from the cooperators, the cooperator with county fire. So we provided the city, provided one fire engine, Ventura City Auctionard, provided a couple more, and then Ventura County provided one. In addition, Ventura County being the major provider of wild land services, staffed up a couple extra strike teams of fire engines. They added a couple helicopters on standby. They had some hand crews on standby, and a lot of other staffing. So overall in the county, when we have the predicted winds, we staff up an anticipation. Sometimes we have events, sometimes we don't. But we're the city here we always participate and what that means is we send up one of our fire engines with four people on it and then we backfill behind and that morning that we staffed up in anticipation we staffed up at eight o'clock in the morning at 10 30 or so they got the call to go directly down to Pacific Palisades and they've been there ever since and they're still there And again that means that we have the backfill the other off duty fire personnel have been working since then and we've caught a couple other little local fires that we've participated in We are part of a master mutual aid program Which includes We are part of a master mutual aid program, which includes pretty much every fire engine, every fire station, and every fire department in the state. Southern California, having the heavy winds in the fall, we get staffing from Northern California where they've had the rains. They come down in preparation, not only Northern Cal, but when things get really bad, then we have what we call an EMAC program, we're the governor to governor, anybody who signed off on the PAC and for most of the Western states, there are signatories to that, then we get help from the other regional Western states. So that's pretty much where we've been the last week or so. Again, we know we still have more wins to come and until we get the rains, we're still not out of the woods. I do want to go ahead and comment and indicate that the fires down south have brought a lot more awareness locally and we've been receiving phone calls and we're taking them seriously and we're trying to address those as we get those. So until we get the rains, we're very vigilant and encouraging everybody to stay safe with anything that may start a fire. So we're taking those phone calls and we're taking them seriously and we're trying to address those as we get those. So until we get the rains, we're very vigilant and encouraging everybody to stay safe with anything that may start a fire. Thank you, chief. Thank you very much. You're doing okay. All right, beyond, just want to make sure before we move on beyond item number seven, more city council comments. Okay. All right, we'll move on to consent calendar. I'm going to get a motion. I'll make a motion to approve the consent calendar. I'll second. First and a second. Okay. All those in favor? Aye. Aye. Any opposed? No. Stain? Okay. Motion passes. Okay motion passes that calendar is approved. Okay and our next order of business is our new business item number 9a. Consideration of Infosend Incorporated Second Contract Amendment to continue data processing printing and mailing services for the city. Thank you, Mayor. Hello Deborah. Hello. Good evening, Councilman Anderson. Mayor of V.S. Signor. Mymembers. Mayor V. Assynjord. My name is Dabra Cavaletto, Finance Director. Item 9A has staff requesting City Council to approve the second amendment to the agreement we have with Infosend Incorporated to extend the term and increase the contract by 152,000 for a not to exceed 292,000 to continue providing data processing printing and mailing services for our water and sewer services. In addition, we ask that we authorize the interim city manager to execute the second amendment. Infosin provides services to conduct the processing printing and mailing of utility bills. The first amendment is second to expire this year, January 22nd. Infosan charges very monthly and are based on a number of pieces processed. In addition to generating the utility bills, they also generate delinquent notices and mail other notices on behalf of the city of Fillmore. Utilizing Infosan continues support staff to make the utility billing more efficient when sending out utility bills and other communication, such as the Water Replacement Project and any infrastructure upgrade performance. Staff estimates the contract will save the city 18,000 a year and supplies materials and staff time. As you know, with being a larger organization, they're able to buy supplies materials and staff time. As you know, it would be in a larger organization, they're able to buy supplies and materials at a cheaper cost than we can as well, as well as having the number of staff focusing on that project. Staff has proposed in a three year extension and a correlated increase in the contract of an additional $152,000, which includes an estimate of increase in customer base for example, completed housing that will be coming online as well as the consumer price index for the state of California plus 1.5%. Now this proposal does not include an estimate of an increase in customers choosing to receive billing in other form besides print such as through an e-bill. Currently the city is finishing the water replacement project and will introduce the new customer portal which is called aquahawk which staff is reviewing options to provide another way for customers to receive utility billing. This item meets the city council's goals in the area fiscal management and community engagement and communications. This is the end of my presentation and I'm available to questions. Okay. Thank you, Deputy Councillor Cousin. Yes. I have a question. So is there a plan to go to online billing or to transition the city to online billing? Is that part of their... Yes. As of right now we do have the option to provide e-bills, which we have approximately, if I remember correctly, approximately 500 due to do so right now, and additional about 400 due so, but they also have the option to receive a bill paper and also online. So our look is now to see if we can now ask people to focus into opt out from the print billing into, of course, going in online, either through, again, e-bills. So follow up questions. So if they go to e-billing, would that then give us a discount? Because obviously there's a lot less cost associated with sending out an email versus sending out a paper bill. Correct. Because what it will do is we'll be using it more in-house, whether I'm using InfoStent directly, but of course looking at utility billing from, if not some past experience as well as reaching out to other agencies, not all do use the option. Still, I'll say myself once, still have some paper bills coming through so that I think will be a process going along and I do, I do believe that we will see a smaller process in billing because of course you know the majority of this contract is postage and postage has gone up over the years because we do it through for it is required, be it acquired with utility billing as a first class mail item. Any more questions? Okay, I actually have the same question that you had too about moving to more questions. One more question. Go ahead then. Okay. And I get this question, I've gotten this question not just for myself, but it appears, and maybe this is just my perception that the quote unquote, delinquent or late notice comes out extremely quickly, almost on like a few days after the first bill comes out, is there, is it not like a 30 day grace period or something? What's the grace period on? I'm glad you asked. We have a schedule here. So how it works is the bill date, if you say a bill came out January 2nd. Your bill is actually due January 2nd. But what we give is what they called the 19-day grace period. And of which that time you have time to pay your bill. If you do not pay that bill, then the late date, for example, and I have it here, it'll go out the 20th is now you need to pay by January 20th. If you do not, a late notice is mailed on the 21st. And then if not, then you have a late mail. It's due then on February 4th. If it's not paid, then you have a reminder call that comes in, for example, on February 11th. Then the last day to apply for an extension, because we do offer that, is on February 18th. After that, your final notice is mailed on February 19th. Your final notices do on March 3rd. Then your shot off will then be accrued on done on March 4th, or there's an extension for the final date of pay on 311, because we do offer extensions. And we also do a follow-up call to let people know that if you do not pay we will have to shut off. So 60 days it sounds like it's plenty of time for someone before you get a shut off. And we are following the schedule is following the SB 998 billing calendar schedule so we are following the state well. Okay. Great. Thank you. Yeah. Yeah. My particular comment was looking at the number also of late notices sent, right? So there's the postage involved in just sending the bill. And then it looks like there's, like, calculated, there's about 33% that get a late notice, maybe on a regular basis, so that adds to it too. Which I think even increases more, sort of maybe the outreach we should be doing, trying to get more people to do the automatic payment. And hopefully not the hybrid, right? Hopefully the recurring monthly payment, because again, if that's, you know, taking out from electronic fund transfer, it would be even that much more. So yes we have had that where in the past as I was not here at the time but with COVID beforehand if there was a bill due there was people outside a line outside the door now we have much more people coming either doing it via a credit card or sending it to via check to our Processing for payments. We do still receive some people coming in as well of course We they have to pay by cash or check we do have our counter open to do so But it has dramatically increased the more online payments are being processed So can you know approximately what the percentages of of the bills that are on auto pay? You know, I do not on that one But I can provide it for you if you would like I have a question regarding this based on the questions that the city council members have and your response So this is not a flat rate, right? It can it can fluctuate depending on the amount of service that they provide not exceeding 282,000. Yes. So for example, if you look at the price every year, they'll look at the bill and say we're doing this strictly just utility billing. If we have any additional inserts of that nature, it can make the billing increase. If we have, because it's also by pieces, if also like just you have straight billing, they would look it and then every year they'll look at okay which the price is there anything that sometimes they may or may not pass it pass on the cost to us to pay upon how much of their increases as well as of course they need to always pass on the increase to the postage. Okay, okay all right there's no further questions or discussion. Look for a motion. I move we approve the additional second contract amendment to InfoSend. I second that motion. Okay, I have a motion in a second. All those in favor? Aye. Aye. Aye. Opposed? Okay, motion carries. Thank you. Okay moving on to 9B. The approval of proposal to design repairs to the CESB Creek bike path and request to appropriate funding. Approval of design proposal for. Sorry I was just reading the PDF part. Yes. Okay, Joe. Good evening, Madam Mayor and fellow council members. This item, as was stated, is regarding the CESP Creek Bike Path Repair. In February of 2024, we sustained some some of the damage to our bike path due to surges in Cessby Creek. In addition to the bike path, which took out about 120 feet that was undermined to, meaning the soil that it sits on was eroded from the concrete section. We also lost 140 feet of fencing. The damage structure, you know, was significant, but the repairs that we feel like we can bring forward and this design will harden the concrete bike path for future surges in CESP Creek. And there's a few ways that we're looking at and I'll get into some of the details. So some of the hardening that we can do is increase the footing of the bike path. Right now I believe it's like 18 inches if we go two or three feet deep with the footing that's in the areas that are exposed or susceptible to further erosion. That might save or really protect our bike path. In addition, not a part of this project, because it'll require additional permitting and coordination with Ventura County Flood Protection District or Watership Protection District, rather, is increasing a gap beyond structure like, not necessarily a gap beyond structure, but similar to that where we have a rock formation that pushes the center of the stream back out instead of towards our bike path. That's one thing that that was lacking in this In our design our bike path. It was was where it jots out into the creek is where the erosion primarily took place. So it allowed for it to get too close and I think that if we do some kind of harming with the cooperation of the county, that could protect it for future losses. So the design proposal is going to take a look at ways to hardening the structure, including incorporating that into the design and also looking at some future ideas that we can explore with the county's cooperation. The part of it is going to be the CEQA analysis where we believe that this is going to be a CEQA exempt type project. Our approach to this will be to stick within the existing alignment of the bike pack work within the bike path instead of around it and on it. I mean, you know, further into the creek. That should allow things to go more smoothly and cuts through some of the regulatory red tape that we would have to otherwise get into if we were to get into the creek bed itself. The proposal in front of you also gets gets some bidding assistance and some, you know, while we're in construction, some assistance with request for information and change orders. So we'll get some aid that way. The timeline that we're shooting for in the design is 10 to 12 weeks. This will allow us to get into constructing and getting the bike path open before the summer. That's the goal. The cost of the proposal, you know, this work, this design portion is $40,495. This is not an anticipated project that we had in our budget for this current fiscal year, nor is it included in the will-down agreement. So both of those things are going to have to be addressed through this action. The recommendations were including this report. We're asking for an appropriation for the general fund 101 to fund 490 for this amount and then the authorization to include this work in which will come back to for formal action under the will-dan amendment number two once we get the fiscal year 2526 budget approved. This is a council goal, just to protect the infrastructure and improve improvements and maintenance. staff is therefore recommending that Council approve the will-down engineering proposal and appropriate the funds as described earlier. That concludes this report. I'd be happy to answer any of your questions. Thank you, Joe. Yes. So just for everyone's clarification. So this is just for the design of the project. This does not include all of the repair itself, correct? Correct. The design will result in an estimate and will return to council before we go out to bid with that estimate. Any other questions? Yes, sir. Yes, yes. Yes, we're going through this process. I know there are two other locations along the bike path where there are bars that have disappeared railing type bars And I have no idea what that would do to the expense, but is that something that we could factor in? You know, maybe when it comes back to us for the actual repair, but I don't know if it wasn't directly a result of the flood and the erosion, but it just seems if we're out there repairing it. Certainly. I mean, I am not aware of any additional sections of railing that's missing. Okay, but I'll put it in the mic. I'll do a survey and figure that out. I received a new e-bike for Christmas, so I'm out on the bike pass one. Okay. So I'll take a picture of it next time. Okay. Thank you. Thank you. Any further questions? I wanted to piggyback on what Councillor Broglie said. Well, regarding Rayleigh, I know there's Rayleigh in the long cesspit. It's not regarding the damage that occurred during this storm, but along cesspit on the bike path, there's Rayleigh, that's missing or broken. I just went down there this afternoon and there's pieces down. I was wondering if we could take that into consideration when requesting this money. We can do those repairs as well. I would imagine as part of the railing that we have in our estimate, I'll try to get that location from you. And I'm sure that that can be incorporated in the design If it's not already you can consider Yeah, there's about three or four different locations and you'll see them just when you go Okay, if it's you know due to damage that's not if it's a couple of real Posts then that's probably best handled by our public works crew Yeah, but if it's a long stretch then I don't know if that's probably best handled by our public works crew. Okay. Yeah, but if it's a long stretch, then I don't know if that's where it, okay, the same area. I'll send the public works crew out. You can take a picture of that on the next slide. Okay. I have a question of clarification. I don't know you're going to take a picture of that. Is this regarding areas near the river or is this just the bike path more further into the city? Is it telegraph or? No. No? That's a section. Yeah, no, it's near the river. It's okay. Okay, I think, yeah. I think Kary is thinking of one near the river. I'm not talking about near. I'm talking about almost like where the old county with the county where the old county fire stations. Okay. Yes. That's the old telegraph row. Yeah. The old wooden posts that are along the sides. Yeah. It seems like we keep on repairing that those that that railing but yes, I'll have them take care of it. I believe we have a couple work orders pertaining to that in the queue. So it's a matter of time before we can get to them. Thank you. Okay. Thank you. And actually, I had a question on the project. And thank you for giving more details on what the repair will entail. You had mentioned about moving rock or, or yeah basically having some sort of fortress in the bike path that goes underneath highway 126 so that the the current of a sepica says be creak isn't get so close right yeah no I was just gonna mention I know for years I would go underneath 126 and be like oh you know the water so close but think in the back of my head It's probably too close and so that was what factored in okay, and then also that you mentioned Working with the county now. I know this is our bike path But has there was there any discussion about you know if this does good if this does make improvement Underneath the the highway and do the county Watershed there on says be Creek are they Partners in this at all or could they possibly be you know collaborators if not in the design part perhaps in the Carpian You know that's something we can always talk about with them the agreement that we signed That put the bike path there, it put the maintenance on us. The onus on us. Yes. Okay. All right, thank you for that. And there's no consideration of the fact that it was kind of a disaster. It wasn't necessarily an infrastructure failure. We were not expecting such a big flood. I believe that we had submitted, I'm submitted an application, but it was in competition with some other stuff. And we felt like the flood or the sewer disaster was a priority. So we did go out and submit for potential female reimbursement, but the cost was just too prohibited. It was going to end up costing a lot more to repair it than the actual cost just because of all the environmental requirements that they had so I think that was discussed back in the summer. Thank you. Thank you. Good question. Councilmember Rodriguez. Okay. All right. There's no further discussion. I'll look for a motion. So moved. Okay, so moved on both. Have a second? Well second. Okay, I have a motion and a second on this item. All those in favor? Aye. Aye. Any opposed? Okay, motion carries. Thank you. Okay. Our next agenda item is item 9C, reallocation of funds and approval of proposal to design well number 10, project specification number 25-03 and request for a reallocation of funds. Okay. It's true. Thank you. Thank you. So as a matter of background, our currently we're operating off of two wells, well seven and eight, the pumping capacity in 2022. And the duration of those exceedances exceeded four times during that the warmest part of 2022, which was a wake up call for us to take a serious look at getting our third well back online, which was down at that time. These were short in duration and they were offset by our storage in our reservoirs So we didn't have a major issue on our hands In hindsight that we probably should have made the notifications to public sooner Recommending certain actions that they take that can help alleviate the the issue that we had at that time Because in September of that year, we lost well eight, and that put us in a dire situation where we're operating off of one well. That got us within four days of usable drinking water, safe drinking water, in our reservoirs. So that was another big point in our consideration about where we go. Shortly after that, we came to council and requested that we have the ability to analyze the production of well-5, the feasibility of rehabbing well-5, and considering well 4 and 9, which have been inactive for quite a while. We went through that analysis with a consultant, a hydrogeologist, and it resulted in a recommendation for five to be abandoned. The area is a high producing area, which is at Dolores Day Park. So we feel that a future well at that park is probably the most feasible approach that we can take. So based upon a hydrogeologists, just as we, you know, work on looking at that well, well number five, and coming to the conclusion they can't be rehabbed, that's why we're here today talking about the development of well 10 and that same location. So the proposal, we got with our engineering design team and put together some objectives. And one of the objectives is to have at least the same pumping capacity that WELF 5 had, which was 2200 GPM. That is the highest producing WEL well five was the highest producing well. And that is definitely an objective. If we can get higher than that, then great. And that might be a possibility, depending upon the size of the well. So the other objective was to demolish well five. We had been approached by D.D.W. Department of Drinking Water in their sanitary survey wanting to know what the status of well five was and if it wasn't being used then it needs to be abandoned officially. So they they have been knocking out our door to find a resolution to that. They don't like it when we have a lot of open straws out there into our groundwater. They want to keep, keep the breast of what's going on and keep tally of what's out there and being pumped. The other objective was to integrate with well-five plumbing as much as possible. So what we're going to be doing in conjunction with the design, the hydrogeologist's work, is we're going to be looking at moving the pedest all north about 200 feet. And before we get to that point, the design should be done, the information back from the high, or that we'll get the information back from the hydrogeologist saying that the Laura's Day is an optimal location for future well 10. The other objective, well, okay, I just indicated that. In our current fiscal year budget, we had 400,000 allocated to the rehab of Welfare because that's at that time where we thought we were going to be going. And we had a budget at 55,000 for the Wilden design team to do their design work because we felt like it was going to be pretty minimal. You know, if we do the rehab on five, that the approach has definitely changed. You know, we needed the, we're going after the well-pend development. And so we're asking for a reconsideration of that 400,000 from the rehab of well five to the development of well 10. A big part of the design proposal is like I said, the hydrogeological review, that's penciling in at a hundred and ninety,000 for that analysis and what that will get us a whole An estimate on pumping capacity so we'll be able to see if we're going to be able to achieve the objective of 20 at minimum 22 GPM 2200 GPM and In the water quality that we're not going to have to do some kind of additional treatment. That was going to be the issue, like, you know, it's indicating earlier. When we had the hydrogeologist look at rehabbing five or four and nine, four and nine do have water quality issues, high manganese. So we would have to do some additional treatment. That's that's an additional ongoing maintenance cost and something that we don't want to have to do. So we don't have to treat five. That aquifer is pretty solid on water quality. So the hope is that the water quality through the hydrogeologist's pilot hole will tell us that the water quality is good and this is where we should be digging our hole. That is a very important step in making sure that we're spending money wisely and that we're not just popping a hole on the ground and pumping it out like we assume we're going to get at five, or that we were getting at five. Another big part of the Wildand proposal is SCADA integration, for efficiency and reliability, that's estimated at 105,000. That is a question mark in my mind how much will actually need of that skater work through what Erika had. I'm sorry, the interim city manager at Erika had started prior to my time. It was getting Skater, consultant on board, and getting a lot of the equipment to upgrade our skated system inside of that work. And so we have stock piled, what will five would have taken for an upgrade, that will be repurposed for well 10. So skate the 105 that we're seeing here, might not be all that much in the that we'll need. This, we're operating in the same park as a current well, but this, the CEQA is a very important part. I think that, you know, it's gonna be a categorical exemption that we're gonna be going after. One of the other big considerations after the Agwell in the northern area caused a lot of issues. One of the issues being that it's in Dolores State Park so close to home is noise abatement. These wells are not quiet. When you get drilling, you have to keep drilling. And sometimes give you a noisy operation. So I'm going to be working with a design team to figure out how we can deaden that sound as much as possible. And look at days that we would be optimal for drilling weekends versus weekdays, kind of thing. So I'm going to have a question on that. Yes sir. So you said when you start drilling a while you have to keep drilling. Is that included 24-7 or? Typically it depends on how deep you're going our our goal depth is 300 feet in the design the pilot hole will go 360 that's not going to take all that long the pilot hole but once we we get into drilling the well it could it has to be hours. Duration is to be determined. It all depends on the soil you're working in. We need to make sure we have a good communication plan with the community because we definitely heard about it when the ag well was going in a few weeks ago. Yes. We will most likely host a town hall meeting and Joe and I talked about making sure that we are communicating 365 degrees of the community that will be effective to section. That's part of the contingency plan when we're communicating with our constituents. And I believe that that's in the proposal is public outreach, but it is definitely a focus. So the goal again is reliability investing in our water infrastructure that's so vital. It's probably the most important aspect of my job besides keeping the sewer flowing. It's a very important part. So the timeline that we're looking at is kicking off with if Council decides to approve the contract. We're going to be kicking off this month. And I want to be completed construction by August 2025. And the point of that is that's our highest use month. When we look back at history. It's at the beginning part of August that is our peak demand. So if for some reason one of seven or eight go down that puts us on one well and that is definitely not going to be enough to sustain our demand. So again the goal is to get that up and running prior to August. That is a goal that is not a contract requirement. I can't hold the design team nor a contractor to unspricing circumstances that may come up. But trust when I say that that is my highest priority is to get that well in. And I know that the through conversations with our project manager on the wheeled-hand side, that's also his understanding is that that is a very important goal to be met. So phases will do a site preparation, getting, like I said, indicated, getting the pedestal relocated north, abandoning some of the equipment that's there, removing the generator that's at five. That's not going to be something we can relocate at this point that's our understanding. If we do end up being able to move that to the future well-10, it will have to be rehabbed a little bit the generator. It is a very good generator but I don't think it meets California standards if we try to move it. So it might be just the funk that that's something point and we would have to surplus that piece of equipment. So the recommendation for the Council this evening is to approve 35,000, reallocated from the water development improvement fund, approve a reallocation of 400,000 within fund 435 and approve the will dan engineering design and demolition proposal. I'd be happy to answer any questions you have. Thank you, Joe. Yes. Do we see any problems with sequa? It's going to be fine. Since there's a well there already, we're not anticipating an issue. And two, since it isn't the Lord's Day Park, what impacts do we see? Are we going to have to shut that portion of the park? Obviously, down. We can we will likely put up construction fencing. I don't anticipate having to close the entire park, but that all depends on that noise dampening system. If it's anything like what we saw up in Grimes, that seems to be a good damp, a noise dampening approach. That's a very high structure. So we would probably want to coordinate off if something like that does get erected into or stay that I can imagine us closing the playground equipment for safety reasons. All right, thank you. Any further questions? Yes, just to be clear. So the 435,000, how much of that is for just the design for a wilderness design? That is going to come to 435. It's going to be about 130,000. Okay. And the remainder of that is just for the pilot hole. No, in skater This can't escape. Yeah, there's two sub consultants on this. Okay, and you can look at the last sheets in your report That's their fee structure and under sub consultant. They're tracking almost 300,000 in the future if this does get approved. Will we be anticipating approval of funding to actually construct it? In the future, if this does get approved, will we be anticipating approval of funding to actually construct it or do we already have that in place? No, once design plans are prepared, designs and plans and specs will come back to the city council for adoption of those plans and specs and authorization to bid the project. Because we're talking about the water, a water asset that's a protected asset, we're currently working on ways that we can keep some of that plans and specs confidential. So that is part of the considerations that will when we do come back for adoption of the plans and specs that somehow we keep maybe perhaps we make the plans and specs available in the upstairs comments room for you to review prior to an action. But we're working through that right now. Okay. action but we're working through that right now. Okay. Any further questions? Comments? Okay. Well, I just wanted to add that this is critical infrastructure that we're working on and so it's, you know, nothing, like you said, besides sewer is so important as our water. And so, you know, glad that we're, you know, that you brought this forward here today. And I'm just one of the public to know that, you know, we need to make sure that we have safe water supply and a constant water supply in the city. So, thank you. All right. Okay, and with that, I will entertain a motion. I move that City Council approve a budget reallocation in the amount of $35,000 from water diff fund 405 to fund 453 for well number 10 development. Approved budget reallocation within fund 453 water CIP in the amount of 400,000 from, to have to move the city council approve all three recommended actions. I'll second that. Okay. I have motion and a second. All those in favor? Hi. Hi. Any opposed? Okay, motion carries. Thank you. All right, thank you, Joe. Thank you. Okay, all right. Moving on to our next agenda item. This is a 9D filing of notice of completion for project specification number 23-04, Fillmore Park Shade Structure Project. Thank you. Thank you. So, in overview of the project, we released this project early in the year. The goal was to provide shade structures at two rivers park and Dolores Day Park. The project was put out for competitive bid and the City Council awarded the contract to so-called shade shit, say shade sales. The project was Projectspect 2304 and The project was Project Spec 2304 and the completion, we deemed the project complete January 8th of this year. As indicated in a timeline, this is essentially the critical events surrounding this project. The work began in July. It was initially completed in September, but there were some items that were on the punch list that took them a while to correct. So that's why it was finally deemed complete earlier this year, after some of those items were corrected. And the items that were needing to be corrected is when they cut into the playground equipment, they left the rubber material that protects kids from falling around the installed posts cut and we went back and forth whether it was in the contract for them to replace or not. Ultimately, we prevailed and or they found it beneficial to complete that work and that's why it took so long. So it is a good product out there today. The project total was 216.991. It came in below that budgeted amount. This is a picture of two rivers. I apologize I did not get a picture of Dolores Day. That was just there, it looks good. Good, thank you. So this action does not require any additional budget rather than your approval. In the project, I'm sorry, let me back up. This is actually wrong. The project was a little bit more than expensive than what we had originally awarded. In the reason for that was the footings, there was some additional footing work that was required, resulting from the plan check. So that was negotiated actually before the contract was let, but it was awarded through a contract change order process. So that's why I came out a little bit more. So here we're seeing that the original budgeted amount was, that's with contingency amount, 220,000 and it came in at 2,000, under 217. the city council is to accept the services provided by so-called shade structures. Authorized staff to file the notice of completion and approve the final payments in contract release pending the 30-day period for clearance. So do you mind talking about the policy that we discussed about taking the shade structures during the windy season? Yes, I think you forgot about that. So we want these the shades shade the shade part of the structure is Something that is is prone to weathering so to preserve the life of that we're gonna be taking that down during the winter periods where you know, it's not as sunny and bright out there So the current duration is will be putting them up late April or May and taking them down in October. But we're open to Council's recommendation on the pandemic period if they feel something is better suited for a time period. Can't add to that. Taking it down in early October, I think might be a little premature. I think October gets really hot in film work sometimes. I'd be in favor of seeing it a little bit later in the year, saying November. November. We can do that, sure. I'd agree with you, Carrie, on that one. October is still pretty warm. I'm going to say that it's going to rain in October. But I do just a comment wanted to. I think that's a wonderful idea to try and preserve the shade structure as much as possible. And as we know as we're going through this wind event, we know the winter the real December January February You know is One the like you mentioned not as much sun and we're having wind events right now, so it's a good very good plan Can I also ask Joe Just to replace a shade you have an idea what just a shade would cost enough 19,000. 19,000. For one shade. Yeah. It surprised us. That's take care of them. That's worth thinking down. And I just want to make a comment down. Right. Also, and I think we're going to do something a little extra to make my right, make the shades a little bit higher away from the top of the toy structures, the play structures. We had an issue unfortunately already with vandalism on the shade. So I know, I see the share of shaking her head. Yes, so we, you know, I know everyone in the community agrees and so we just have to keep spreading the word that we've got to take care of what we have. This is our home. But thank you. Thank you If no other comments on her Okay. I have a motion. Second. Second that motion. Okay. Motion is second. All those in favor? Aye. Any opposed? No. Okay. Motion carries. Thank you, Jill. And our next agenda item, let's keep moving along. Is 9E, filing of notice of completion for project specification number 22-04, City Hall Elevator Moddurnization Project. Yes, ma'am. Thank you. So this was quite a while. This one took, and I'll talk about why. But this is known as Project Spectre 2204. We put this out for a competitive level elevator. It was a successful bidder. Contract was awarded to them in the amount of 189,514. In addition to this, they were also to commit to a five-year maintenance schedule. So we're getting that at about 3 grand a year. So there is a separate contract that will be though you even notice to proceed with that maintenance contract at the completion of the lean period, 30 days beyond the filing of the nose completion. So we deemed the work complete December 13th. The elevator was put back into service on December 30th, as shown in this timeline. And it's been operation. On the 30th, the state instructor came out and gave a clearance. The challenges that we faced during construction was a national shortage of elevator parts. We knew this prior to getting into a contract with next level, but we felt like it was something that we might be able to overcome during the installation period. Go back out of this timeline. We issued the notice to proceed that. So we had a long acquisition, the material acquisition period. And we finally issued the notes to proceed after they've gotten all the equipment in except for this one particular part that was an actual shortage on. So they actually started the work on September 3rd and the work was completed well within the allotted days on December 13th. So because we were waiting, their work was done essentially earlier than what the contract working days had specified, we put a pause on their contract to allow that, the part that was on back order to arrive. So we stayed on top of this. We asked for a documentation of ordering that part. They ordered it as we had required them back in July and they didn't get the part until late November or actually early December. and they had five installation days beyond the receiving that part to complete the project and they did that. This was a good contractor very responsive to our questions during construction. They worked very quietly. They were in at five or no at six. I'm sorry, 6 a.m. getting the noisy part of the work done before staff arrived before we opened up shop to the public at eight o'clock. So this was a very good contractor to work with. It came in at budgets and we actually, we're talking to them about returning about $2,000 that's equivalent for some of the work that wasn't needed. They felt like it wasn't needed the consultant that we had helping us agreed so we'll get a credit of $200 or $2,000. So this concludes the report with a recommendation for the City Council to accept the services provided by next-level elevator, authorize the filing and notice completion and approve final payment upon clearance of the lean period. With that, I'll be happy to answer your questions. Okay, Thank you. Yes, Jim. So, I don't know anything about elevators, but it seems to me that with such an expensive piece of equipment, we would do some kind of a root cause analysis on what happened so that we don't have that kind of a almost $200,000 repair bill again. Can you speak a little bit to what the staff is doing to try to prevent that kind of a major repair again? Yes. So I didn't know anything about elevators to before this project. I learned from this project a lot. This project was necessary because some of the age of the elevator and some of the parts being discontinued. Specifically the controller. The controller that operates the elevator was discontinued and even if we could find one in a defunct elevator there's other parts that are going to go and they needed some upgrade. So modernization of elevators is something that's pretty common. Every so often they need to get rehabbed and it was you know an elevator that was aging and getting to that point where it needed to be modernized. So basically it was a combination of the age of the elevator lack of discontinued parts. Just continued parts mainly electronic parts is one of them. Electronics, yeah. Okay, great. Thank you. And the service provider, Konae, at that time is the one that recommended that we re-habit or modernize it. And they bid on the project but they didn't win the contract. So it was somebody who'd not next level that made that recommendation and ended up getting the project. It wasn't that situation. Okay, thank you for any further questions. Just a comment I remember hearing about this years ago about the potential repair and why it couldn't be repaired and but I'm glad it's finally here and I can save some some uh stair stepping. Yes. It's been good exercise in between though. And I did use it so it works good. Yeah. I tested out all the time. And I'd like to make one of the clarification. The completion date I'd like to make one clarification. The completion date, I did change to January 8th of this year because of the few punchless items that resulted from the state inspector's visit. So I'll just update that. Thank you. Joe, real quick. What is the strategy with the plan for maintenance and servicing it on a regular basis? So we have a very lengthy contract that you know I had indicated earlier in this presentation that is going to go to next level for the next five years. Three-rand a year will provide oil and lube checking equipment, making sure everything and the job that we're doing is to make sure that we have a job that we're doing. So, we're doing a job that we're doing. So, we're doing a job that we're doing. So, we're doing a job that we're doing. So, we're doing a job that we're doing. So, we're doing a job that we're doing. So, yes. Yes. We pay a fee for that service that they state provides. Yes. Okay. Now, great questions. And again, yes, it's been a long time in coming. So thank you very much. And also just to make the public aware that we do have our elevator now. And you know, it's an issue of accessibility in the community. So it's wonderful. Really glad that it's working. And now folks can go use the elevator. If you don't want to walk, but also you can get some steps and go out the stairs. But if you need to use the elevator. Get the steps and we can always. Get the steps in, but for those who cannot, please, you know, city halls open and you can come visit the second floor. Okay, great, thank you. Oh, we had to do a motion yet on this, right? Okay, so, all right. No further discussion, I'll entertain a motion. That's a gen item. I'd like to accept the motion from all the recommendations to attach the notice of completion and get this all wrapped up. Okay, all right, that's a motion of a second. So moved. Or second, sorry. Okay, John. All right, all those in favor? Aye. Aye. Okay, any opposed? Okay, motion carries. Thank you.? Aye. Okay. Any opposed? Okay. Motion carries. Thank you. Thank you. Okay. Next item. Not going to be. Not going to be. Nine F. Filing of Notice of Completion. Another Notice of Completion. For the conversion of the tennis court. To a combined tennis and two pickable courts at the Fillmore, Tennis and Swim Center Project Specification number 24-04. Thank you. I should say this is my favorite time of a project when we do file these notes of completions. So yeah, it's a very exciting time. So this one's regarding the Tennis Pickleball Court project. The project school was to find places that we could install pick-able courts. And it was decided that our Fillmore, Tennis and Swim Center was an ideal location. And we brought plans of specs, spec number 2404 to City Council and they authorized the advertising of this project and it resulted in horizons working through our source well provider. We awarded the contract, the City Council rather, awarded the contract to horiz's construction. And we approved the agreement September 24. We issued a notice to proceed in December 5, and the first working day was on December 9. And the project completion date is January 8th again but this was a quick project 10 days and it was it was rocky in the beginning we had to our kickoff meeting didn't result in anything productive and it was a big red flag. So we got in contact with our source well provider and they got on the phone with Horizons and corrected a few things. Essentially they wanted about $7,000 more to do a treatment that they should have known and should have included in their bid. So we ended the precon pre-controction meeting on that note and with no promise to continue the project. And that's when her source well stepped in, Gordian, the sourcewell contractor spoke with Horizons. And Horizons project manager knew what was going on and he made good on his bit and he gave us the additional... Well, we considered it part of their bid, but they came to and they ended up giving us a very good product out there. So the cost of the contract, it was $32,560,508. was not any additional money returned or awarded or Through change orders on this project So it's at that point now where we're ready to file the notice a completion We're recommending to city council that you accept the services provided by horizon construction company Phalanosa completion and, and authorized the final payment after the lean period. Before that is recommended, there is a picture of our pickable court. This is not fake. This is, I know, it does look fake. I was like, this is not ours. It is, it is, Jose. Oh, he was here earlier. Jose Martinez on our public works crew. I saw an aerial shot as well. That's him. I wasn't even sure that was real. Yeah, I know. It looks fake. But that's what the layout looks like. And I got a note. Again, it started off rocky. I went out there and the green was a yellow and the blue was I think red and it was I I saw yellow and red yes it was horrible thank you thank you thank you shreds blue it don't want blue yeah they they they say well this is what you ordered. I was like, the hell it was. So I told them you owed me a material submittal and a color submittal. And they didn't give it to me. They just went ahead and painted it. It was only 10 working days. So they moved quickly. But yeah, they ended up changing it back. They again lost a little bit more money on this project than they anticipated, but they made good on it. So Horizons made good on for us on this project. So what you see in the middle is the tennis court, obviously, and then the upper court and lower court are the pickleball courts. We decided early on to line these instead of making them a different color of the pickleball courts. It would have gotten pretty confusing. I know that many lines look confusing, but if they were solid colors, I think it would even be more. So the big thing with this project is we wanted to make it in such a way that we don't interfere with the Fillmore High School's tennis season. So we're still in conversations with them about the exact time period of their season. But what we're recommending to counsel is that we allow at least a two-month period details to be, you know, probably worked out, right? But we're looking at closing the pickleball courts, removing these nets and posts and putting in caps where the posts go. So it will be a playable tennis surface. From August to mid-October, mid-October to late-October, that's what I think we're landing. So we'll be, those will have essentially back to the two tennis courts for that time period. Other than that, we are going to be removed that center net for preservation of the material just like the shade structure. And we're going to be storing that for the rest of the year. So we can provide the community to pick up all courts. And then neighboring this, you don't see it, but obviously you all know that there is a tax court next to it. That will be open year round. Tomorrow we're gonna be posting court rules. This is essentially the same rules that were out there before, but we're changing the approach to this. This is a first comfort serve type basis. It was ending up operating that way towards the end of the two tennis courts. Our hours of operation are gonna be from 8 a.m. to 9 p.m. Obviously a time period there will require lights We're working with a vendor right now to make a push button to Shut off, you know after like I think I think what we're a minute is for 45 minutes every 45 minutes So I have to go push that button and it'll reenergize for 45 minutes so every 45 minutes, so I'll have to go push that button and it'll reenergize for 45 minutes. So the goal is to have lights off no matter what scenario plays out by 10 PM. So the pickleball, actually both courts will be locked at 9 o'clock during our normal facility rounds of all the facilities. And so that's the hours of operation. facility rounds of all the facilities. And so that's the hours of operation. So these signs will be posted tomorrow. In addition, which changed is we're now providing that sign in Spanish. That was not provided before. And I didn't translate it. So that concludes this report. I'd you know have a knowledge of its slide there thanking the City Council for providing this enhancement for film or recreational facilities. So thank you. And I received a lot of push from a constituent named Tracy. And she actually sent me an email today and said she'd heard there was going to be a ribbon cutting ceremony tomorrow. We're just opening it tomorrow. Okay. Okay. Thanks. OK. Thanks for that. And this is, she's not the only one. And I just bought my first pickleball paddles about two weeks ago. So I'm ready. But I think it will be well-used. I think the community will get on board with the whole pickleball parade and like the rest of the country. And it's going's gonna be we're gonna be needing more pickle ball courts so but thank you so much and I well I'm have your attention here I just want to point out all of your power point presentations are put together so well they're so easy to follow and I love the one two three's I mean everything is just thanks for doing it the way that you're doing it good job I. I got to thank my staff. I like the clip art too. It's just kick off and it has a little guy kicking the ball. Okay. Thank you. Any more comments? Yes. Thank you, Joan. Thank you to you and to others who are fighting for that beautiful blue, film or blue color that is super important. Okay, excellent, excellent to hear all of this. And again, and thank you also, yes, for the translation, anything that we can do with translation to Spanish is wonderful. Okay, I will entertain a motion. I'll move that City Council approve all three recommendations. And I will second that motion. Okay, I have a motion and a second all those in favor. I Hi any opposed? Okay motion carries. Thank you Okay, Joe gets to take a seat Marathon presentations and we will move on hello Roxanne To agenda item Sure here 9G award of contract for construction of project specification number 23-03, pavement preservation project. Pavement preservation, let's talk pavements. Good evening. Yeah, Joe had a marathon, that's for sure. I used to it being the Roxanne show, so I'm all jealous actually. Good job, Joe. Okay, so this is the, it was actually originally envisioned as the 2034 pavement preservation project, but as we'll get into, we've had a little bit of delay. It's spec number 2303, primary streets, including Santa Clara Street, Village Square Drive, finally, El Paseo, the Colda Saxoff,, El Paseo, the coldest acts off El Paseo, good enough road, west of B Street, and Blaine Avenue, and a couple others. I'll give you a map in a second. Yay. It includes curb gutter sidewalk repairs, some asphalt paving, and some capesill. And we are also doing coordination with ADA improvements and water service replacements that are needed. And so this is the map, the hatch streets are the ones that we're gonna get to, the different hatches meet the different paving strategies that I was just talking about. Some of them are Village Square Road is getting a full asphalt rubber aggregate membrane interlayer with new paving on top of that. So it should be lovely and nice and brand new. and then some of the other streets we're doing in asphalt rubber aggregate membrane with the slurry seal on top and that's what the rubber ice capes seal is. And so those are the different strategies. They're based on the needs of the streets. And then all over town we're doing a variety of sidewalk repairs, curb gutter repairs, asphalt repairs, and also a few manhole adjustments in coordination with our sewer plant. I did an inventory and found that we had several previously paved over manholes some you know long ago and so we're going to be going around the city and exposing and raising the grade several manholes that have been inaccessible for a while so that's also worthy and another coordination item on this so we open bids and planet bids on October 31st the apparent responsible and responsive low bidder was Toro Enterprises Inc. We did get four bids and then a fifth one came in in the mail afterwards. Yeah. So question, can you go back one side please? So I noticed there on if I'm looking at the map correctly maybe I'm missing it but on Santa Clara Street I noticed you're going basically from, looks like A Street over to Mountain View on Santa Clara. From Central Avenue to Mountain View. I'm sorry, from Central, yeah. I'm from Central to Mountain View. In particular, if you've ever gotten donuts out at Angels' donuts out there by what used to be the gas station, the street is barely drivable. And I have to go out there because that's where my grandson loves to get donuts out there. That's at the other end. Yeah. Is that planned to be done at any time? Yeah, we delayed doing that pavement until we can get the water line replaced because we didn't want to pave it and then have to dig it up to do the water line replacement. And so that's another CIP project to get the water line designed in so that we can install the water line and then pave it. So that is on the agenda, but not with this project, due to utilities. And when does that water project be associated with it? I think it's in design this fiscal year. So that's another one that will be. So later this year. I'm gonna get I'm gonna ask questions yeah that's okay it's it's in with the other pile of design projects but that's in design and we're hoping to be able to construct next year. Roxanne wasn't there another area that was waiting on water repairs. Water repairs, who is a sea street? Well, you mean with this project or just in general in the city? It was primarily Santa Claristry and these projects, like this was delayed while we were coordinating water service designs on the, both roads and big nap courts, the cul-de-sex off El Paseo, as well as all of the streets south of the highway in Elmhurst and Deerfield and Oakdale. Those need replacement services because they have the old polylines and we want to get ahead of it instead of them, what's left of them breaking, we want to replace them with solid lines. And so we're coordinating how to get those down with public works or not public works. We do have waterline projects in central to extend and storm drain projects but it's not really holding up. I mean, the paving would wait on that central. Okay, so any questions on the mapping? The bid amount from Toro was 1.208 million for just the streets. And that's what we called Schedule A. We had a separate Schedule B improvements. And they were extremely more than we thought they would be. The low bidder, Toro, the overall, because it's Schedule A plus B is the basis of bid award, and Toro's bid for water was 250 grand, which was in the neighborhood. One of them was 331 grand, just to do the 18 water services, and we were like, well, we can do it for a fraction of that cost, it's just resourcing, right? So we're not recommending that we award bid Schedule B, we're only recommending that we award bid schedule B. We're only recommending that we award the paving contract. And then the water department will get to the water replacements. And I've already spoken with Toro Enterprises about this award to coordinate schedule. And they indicated that the weather's too cold in February, March to get going right away. We've still got to do the award of contract, get the contract documents, have the pre-con, and then we do a notice to proceed and they schedule based on plant availability and ambient temperatures being okay to do the paving. And so they say that if we award contract this week, they can get their place in line at the asphalt plants and be ready to hit the ground on April 1st. And so in talking, and that's mobilizing the concrete work, doing the dig outs, starting the utility adjustments. And so the actual paving would be this third week of April into May. And so that gives the water department time to complete all of the water replacement works themselves. And they've already properly resourced and scheduled. We have agreement. They'll be done by April 15th, right, Joe? With all the water lines, if not sooner. And then when the contractor mobilizes, they'll do all the asphalt rubber aggregate membrane on all the streets meeting it. And then they'll overlay and then capes seal seal and then by the end of May beginning of June all the street work will be done this fiscal year. So that's the plan and the schedule, the financial impact, the total project cost for hearts costs and soft costs which is all the design, the project management, construction management, inspection, labor compliance services, plus the hard dollar cost at the construction, plus $96,000 for contingency. We're doing so many different things in this project that we want a contingency budget to be authorized to the city manager for use as needed without having to come back to council. Right now we have a little over what is the number? for use as needed without having to come back to council. Right now we have a little over what is the number? Two million, $176,989 don't you like our preciseness. For neighborhood rehabilitation in the current fiscal year 2425 budget and the idea was to get this one done and then start the next one, which we're starting design on now. And it's all TDA, Article 8A funding though, and we are supposed to be spending our RMR a funds and we don't want to get behind on those expenditures. So the staff report is requesting that we allocate tonight as part of your motion our $400,000 from RMRA into this street work. The balance of it will be the TDA article 8A that's already budgeted. And that will leave us a little over a million dollars to get the next project off in this current fiscal year at least out to bid. Is the plan. I have a question. I'm sorry. Yeah. So I think I'm over question. I'm sorry. Yeah. So I'm over there. I'm sorry. I'm sorry. Are you a ventral request? Yes. All right. So you're saying the next project, right? Now, is that project already something that is in the pipeline or is a project that there's a project have to do with allocating those funds to specific streets and jobs or those are already outlined for this fiscal year. We did already adopt a resolution that identified a street list. We were going to do a slurry project to do a bunch of the streets that aren't the worst streets in the city but So we're going to do a bunch of streets that aren't the worst streets in the city. But if we don't take care of those, they become the worst streets in the city. So we're going to do a big $600,000 $600,000. But we will look at whether or not we want to add some capestrails streets. We can always do more if the budget allows. But that $1 million is for design, construction management, inspection, and hard dollar costs. And so it was based on a $600,000 hard dollar cost for slurry ceiling a bunch of streets south of the freeway that were paved 15 years ago or more and need some maintenance. And so that's the one that was in every May we adopt a resolution saying how we're going to spend our RMRA funds and we adopt a street list doesn't lock us into that street list but that's what's in the pipeline right now. Thank you. And so here's the recommendations that we do get to our contractors on board for their bid of 1.2 million. Authorize the city manager to approve the change orders and allocate that $400,000 over from our RMRA funds. So that's my report, and I'll answer any questions. Thank you, Roxanne. Okay. I have any further questions? I know we've been peppering you with some questions along the way. Go ahead. No questions? Okay. Okay, all right. We're glad to see this. I know folks, especially some constituents at Village Square have been asking for quite a while. So, excuse me. Do you have a question? It sounded like when you said things will get going middle end of April and to May simultaneously, this is going to be happening across these different streets. Yes. So the contractual mobilized April 1st is the plan. And their first order of business will be to do the concrete work, the broken sidewalks and gutters, and they got to get the concrete work done before they paid. That takes about a week. And then they roll into digouts and utility prep. And then probably by the third week of April, they'll be laying down the asphalt rubber aggregate membrane Which means they'll be grinding and doing the first layer on field square and they'll do all of the streets that need a rami Probably in one to two days and then they'll come back and they'll overlay the streets that need overlaying and then they'll Sores heal the streets that need sores healing and then we'll be done probably by mid-May end of May at the latest Thank you. Thank you too for looking out for that water installation, super high cost and really coordinating with our water department and making sure that happens first. Yeah, I appreciate the coordination with the Public Works Department and we thought if we can get it done for a reasonable price and and not have to lean into our resources because there's so much going on let's do it but we got those prices and said oh never mind all right excellent okay there are questions with that I will entertain a motion I'll move the city council approve all three of the recommendations okay I have a motion a second second all right motion a second okay Second. All right motion a second okay all those in favor. Hi. Hi. Any opposed? Okay motion carries. Thank you. Oops. Hold on I lost your place for you sir. Okay short. Okay moving on to our next agenda item 9H. Consideration of a professional services agreement with BOA, BOA can architecture for the schematic design of the Fire Department Reserve Staff, Dorm and Restrooms, Project Specification Number 25-05. Thank you. So there's the fire department have outlived their current digs and they need a new restroom and dorms that are set up for the the current staffing that they have. So what this will do is have a boa who has a lot of experience working for fire departments come in and come up with three conceptual designs for the storm layout and a new crew restroom in shower stalls. So the fire department will receive three conceptual layouts and based upon the layout that they select, they'll further develop that particular concept into something that we would then package into bid specs and put out for competitive bidding. Construction bidding. Before that happens, we will return to it except the plans and move forward with the project and bidding it. The work is set at a fixed fee of 8400. And I'd be happy to answer any questions you may have. Should I look through this stuff? Okay, we have any questions? Well, this is much needed. We're visiting the party firm. They need it. Yes, yeah. I think it's been a little bit in time and coming so glad to see this on the agenda Okay, all right if there's no questions. I'll entertain a motion I move we accept staff's recommendation to approve the contract for or the Design proposal for the fire department dorms and restrooms. Second. All right. First and second. All those in favor? Aye. Any opposed? Okay. Motion carries. Thank you. Okay. And our next agenda item. The last one, under new business. Nine aye. This is our staff report to adopt a resolution to acknowledge receipt of the 2024 SB 1205 Fire Inspection Report. And thank you, Chief. Thank you, Madam Mayor, Council members and city staff and the public. I'm here to present a staff report in support of adopting a resolution to acknowledge the inspection work that's required under SB 1205, which basically says that annually all fire departments in the state are obligated to inspect certain parcels. And those parcels include hotels, they include apartment buildings, they include schools, both public and private, and any other large style of buildings that have a large congregation of people. This Senate bill came about because of a devastating fire in 2016. Many of you remember the ghost ship fire. It was in Oakland. It was a converted basically warehouse that was used not according to what it was built for. And it was, I think, during the holiday theme party, a large amount of people that were present and then a fire started. And due to exiting issues and design problems, there was, I think, I believe, 36 fatalities in that fire. And one of the things that came out of it was the local fire department was aware of the situation at that time and failed to take action. So that's where this Senate bill came about. In 2018 it was adopted. And basically again, it's the Fire Department's authority to inspect these buildings and to have the administering agency, in this case, the city for us, the city of Fillmore, receive our report of inspections. So for us here in the city, again, we don't have a large number of schools. All of our public schools were inspected. We have a couple of private schools for the K through elementary age. Those were inspected. As we got into the inspection process, we did find a few more apartments, facilities that more than we anticipated, but they were easy to inspect. Everybody was very helpful and supportive during this process. We'd never encountered any issues as far as gaining access and or compliance. So we do have the totals here. I'll just go through them real quick since those numbers are small. We I inspected to all all two of our private schools. We inspected all eight of our public schools. Our only more tell was inspected and we inspected 12 apartment complexes within the city. The apartment complexes we inspected were greater than four units. Some of the duplexes we didn't get into because there's really no common areas. We did not inspect living quarters. We inspected exiting. We inspected common areas such as laundry the city of the city of the with meeting the goals of the city support for public safety. So there is a resolution. Madam Mayor, I don't know if you want to read the resolution or I can read it. I have a question. Sure, John. I have a question. Excuse me, Council Member Gartney. Yeah. So I actually asked this question of the interim city manager as well. I found it a little bit interesting that the legislation that came out didn't actually require the inspection of warehouses. Yeah. Given that the whole problem that we had was a warehouse that was being used not as a warehouse. So why didn't the law include warehouses that are maybe being used for something else? For example, like maybe a packing house that's being used as an incubator for businesses. Just for as an example. Well, that is a good example because we actually did have that example come up and at the request of the landlord that had a dispute with a tenant where there was part of a packing house that was not up to fire codes and we went through a process with that. We are, again, not to push the woe is me, Bell, but we are under staff for a fire department. I know as everybody knows, and our inspection program is behind. We're making strides slowly but surely in trying to include that. Public assembly, though, which is a gathering of more than a handful of people is our highest priority. Anywhere there's a handful of people is our highest priority. Anywhere there's a gathering of people where something that could go wrong could cost many lives or many injuries. Thus, primarily the schools, obviously all the gymnasiums, the areas where there is a high concentration of students and or the public. Those are our main focus and we do get through those through the city and the other public assemblies that are within within the city. We do visit those and pay attention to those. But you are correct. There are a lot of areas out there that could be high fire hazards. And we try to not try. We do inspect all new buildings and we do inspect when there is a change of ownership of the business or business license. So we try to stay current with everything going on. The current with everything is going on. Going back and trying to catch things that have happened in the past that we're behind on. Thank you for the question. That's a great comment. Thank you. All right. I'm glad to read the resolution. Okay. I'll stay around afterwards if there's any more questions. Okay. We have the There's any more questions. Okay, I'm going to have any questions at this point. Okay, this is a resolution number 25-4043. Resolution of the City Council of the City of Film or California, acknowledging receipt of the... Sorry. 2024. 2024 SB 1205 Fire Inspection Report. Whereas Senate Bill 1205 was passed and signed by the Governor of California on September 18th, adding California Health and Safety Code section 13146.4, the code, and whereas the code outlines the criteria for state mandate inspections and reporting, and whereas the code requires all fire departments that provide fire protection services to report annually to its administering authority on its compliance with state mandated inspections in every building used as a public or private school hotel, motel, lodging house and apartment. And whereas council desires to acknowledge the city of Philmore's compliance with the code, now therefore the city council of the city of Philmore does hear by resolve as follows. Section 1 that the recitals above are true and correct and incorporated herein by this reference in Section 2 that the City Council has received the report of the Chief of the Philmore Fire Department on the City's 2024 efforts to comply with the code. Thank you. Thank you. Thank you, Chief. Okay, and I think I need a motion on recommendation of adopting this resolution. I'd like to move that we accept the Fire Inspector Report for 2024. I'll second. Yes. Adopted in the resolution is the recording. I'm not just accepting the recording. And I'm so moved. Thank you. That was the second. And the second? Okay. All those in favor? Hi. Hi. Any opposed? Okay. Motion carries and the resolution is adopted. Okay. All right, wonderful. We've made it through our new business items. Okay, we had a lot to catch up on. A lot of notices is a completion and new business getting started. Just good, moving ahead to item number 10, committee commission and board reports. I have no committee reports. None of my committees have met. EDC meets tomorrow. So I'll meet with that, but I do want to report out that Councilmember Brogian myself will be attending a policy committee in Sacramento next week, and as well as I think our interim city manager will also be on a policy committee as well. Okay, thank you. Do you have any other reports? Yes. Just FYI, it's an ongoing concern about fires and our river bottom and their Rendo and all that. I reached out to you, Kelly Long's office and was advised that they, there is a, we talked about this a little bit a few weeks ago I think. A committee that's been put together called the Santa Clara River Watershed Coordinating Committee. And it's made up of all these different entities that own portions of the river bottom. So they are having ongoing meetings and I have been invited to attend so I'm going to attend the first one of things in February and I'll report back on that but the problem that I see with regard to our river bottom and I think people have heard this before is there's so many different agencies and private parties that have ownership of the river that it causes great difficulty in trying to get some things accomplished like removal of their window. But in light of what's been happening last few weeks, I think I just wanted to get more information and I don't know, throw my two cents in the ring on that one. So, and then what was the other? Oh, there has been meetings, two Zoom meetings last week on, sorry, you said in on on as well the Zoom meetings for the. The Edison meetings. Yeah. The PSP meetings. Yeah, that were informative and they were all elected officials that were invited to attend. And I know that our interim city manager said in on it and I believe you did as well. But it was essentially a place where turned out there was a lot of venting going on by elected officials. Some not very politely to Edison people that were trying to monitor this. But it was informative. They're going to keep these meetings going. And when I think they get through the initial phase of people complaining and wanting to just vent, they can get into being more productive and Edison can start responding with more, I think, positive information on what they're doing on their end. When we get to that point, then I will certainly share that information as well. I have a question about that. We may not have the answer to, but I wasn't able to sit in on that stream and clicking on the link, it was kind of not really sending me anywhere, so is there a potential replay of these types of meetings? Not to my knowledge, they're not recording these, yeah. And I will work with you, Liz, to make sure that next time that there's a meeting, you can just access the meeting. Thank you, and I'll do my best to push my kids away for a little bit. Yeah. Yeah. So anyway, as I said, the first two sessions were really more a lot of venting going on. But there were quite a few elected officials that were participating, which was interesting. So anyway, that's all never important. Thank you, thank you, Carrie, for sharing. I'm glad that we had a lot of active participation from Philmore to listen in. Let's see. On my end, I have a meeting tomorrow with, I'm on the Executive Committee with the Ventura Regional Sanitation District. I think I mentioned this last year about just but our general manager, Chris Thyson, will be retiring. And so I'm taking active role on recruitment of the new general manager for Ventura Regional Sanitation District. So I will keep you updated as that moves forward. And no other updates on myself and other commissions committees. Okay. All right. Next item is our city manager. I'm sorry John. Just go ahead. Just wanted to let council know that I am meeting on Thursday at 4 p.m. with a Fumore Piru groundwater Basin committee So thank you. And also to as Carrie mentioned most of us been hearing from our constituents about the concerns and the fire safety are riverbed and so I share all of the concerns and I'm going to turn over to our city manager who I believe she may give a report on it. Thank you. Thank you mayor. I would like to welcome Chief Gouralek. He's going to provide an update on the Arrondo removal. I know it's been a long night but I think the information is valuable to share. Councilmember Broggy you mentioned about the joint task force looking into the Rondo problem. I served on a task force very similar when I was employed with Ventura County Fire. And it's pretty much a multi-year project. As a matter of fact, a hundred-year project is the way we described it. You have to start at the headwaters of any type of creek and work your way downstream. Because if you start in Fillmore and not have anything done above it, Castake, Pyru, the next flood will bring back, will bring down more rondo, which roots very easily. And it can grow up to 12 inches a month easily. So you got 12 foot bamboo back in a year, after you spend thousands of dollars trying to eradicate it. Not only that, there's, in the Sack clare wherever, there's a lot of endangered species of primarily birds but other amphibians and other animals. So there's a lot of environmental concerns in working in the river bottom. I do want to talk about what we have on the books. We've talked about it for about a year and a half now. We identified an issue obviously a while back with the Rundo and the fires primarily in the Santa Clara River. Working with Ventura County Fire and the Ventura Regional Fire Safe Council, we identified a project to remove a rundo above the high water mark of the Santa Clara River. The restrictions are a lot less. You don't have to worry about the rundo rerouting from any any downstream deposits of additional rundo stocks or any type of plant material. So working with County Fire and the Fire Safe Council, we put together a project last year. This past year we saw all the process go through to get the project approved. We had the environmental folks coming out, looking at the floor and fauna, the animals, the birds, and actually there was identified as a kind of a rare bumblebee that burrows in the ground. So it's but those all those concerns can be mitigated just by it by the timing. And then we also had archeologists go through, make sure we weren't disturbing any sites that needed to be protected. And then we had, again, the parameters identified to stay within the boundaries of legislation where we needed to stay within the confines of this basically a federal money going down to Cal Fire to be administered by Cal Fire with Ventura County Fire and the Fire Safety Council being the leads. We're a sub-recipient of the grant, which means that we get the benefit of having the work done without having to throw out any money. The project surrounding Fillmore does include the hill sides above us, where obviously any wind driven fire from the north or from the east would impact us, but also includes the bike path long Cessby Creek. We talked about the bike path earlier and some of the concerns there. We're going to remove the brush around the bike path so that we don't have to worry about burning up all of our fencing rails. area around the sewer plant, the new sewer plant, extending to the old sewer plant along Burlington, taking care of again of brush and a rundo that's above the high water mark. And from my perspective, probably our biggest concern the city is the county area which is in the gasway area also known referred to as sunken city. That is probably the biggest hazard to the city that I see but county fire acknowledges that and that's part of the project also. At this time there's no part of the project that goes into the new heritage valley. We still have some pretty good clearance there. Talking about that area and also though, if you've ever been out by the between the homes there, heritage valley and the fish atry, you'll see a lot of improvement there. All the, not all, most of the rundals been removed. The palm trees are being taken away. And state fishing game is restoring that to a natural habitat, which includes a fire resistive plants that are native to that area. So hopefully for us down the road, at some point in time, the Sankler River, the borders film more will be restored to a natural habitat and all the a rundole and the fire hazard will be eliminated, but it takes time. So, good. Thank you. Thank you. Thank you, Chief. I'm trying to actually I think I might have a question formerly in my head. And I guess it's just sort of a clarification for folks to know that we're working on this, but again, we are, it is not a city project. It is not the funding is not coming to the city or the fire department to remove the arondo. We are, you know, we're sort of like a subgrantee of the FireSafe Council of Ontario County Fire. I guess chief, the question is, especially given the auto fire, you know, bringing all that arondo over there by the autom all. You know what kind of steps if any can the city of Fillmore and the council take to you know I know we continue to work very closely and respectively with the fire of safe council and the turf fire but where is that push to expedite is there is it there how can we make that given the light of what's taken place this last week? Is there something there? So I think that obviously the fire in Ventura last night, Yashite, yesterday kind of highlighted to the public, not just the county of Inter, but outside the county, the real threat of their rondo and the problems that all the cities face, whether it's us, Santa Paul, a mentor, everybody, including up the Ohio Valley, the Ventura River, and also in a lot of the Canale Valley, there's a lot of Rundo that's impacted those cities. So it highlights the dangers of it. It's going to take a regional approach. It's going to take the effort not just from the County of Ventura, but from all of, I know Southern California where the Rundo is at. It's a hazard, everybody. It's just going to take the awareness and again, the regional approach to be able to start eliminating the hazard and then just ensuring that there's money there from the responsible agencies to maintain it. Again, you look at the work that the State Fish and Game has done at the fish hatchery. That's amazing. And they have the resources. They have the resources to remove it, but they also have the resources to maintain it. And that is obviously a big important issue. There's some things that can be done in the short term. Every time the winds are blowing, the sheriff goes out and they patrol, they make contacts with everybody, they try to eliminate the ignition sources. And at this point in time, that's what we try to do. We eliminate the ignition sources. Ventura Auction Art Area, they have a lot more area to cover and may not be able to make all the contacts that we're able to. So having a good relationship with those who reside and down there or are in temporarily down there, I think that's a key point. And I think we have a good relationship. I know our sheriff has their liaison that's always down there. And when fire is down there, we make our contacts with individuals also. So I think for the short term, as long as we keep that going, it'll eliminate the chances of or lower the chances of ignition starting. All right. Thank you. We'll shake that. Thank you, Mayor. Thank you. Next, I'd like to welcome Captain Malgum. He's going to be providing a quick update on the new day lighting law, or also known as AB413. Thank you. new day lighting law or also known as AB413. Thank you. Good evening, Mayor City Council, staff and community members. So, real briefly on Assembly Bill 413, like Eric mentioned, also known as California Daylighting Law. So that section, that bill that came into effect this year, man's section, 22,500 of the California vehicle code by adding a new section, which prohibits stopping, standing, parking, or parking a vehicle within 20 feet of any marked or unmarked crosswalk, or within 15 feet of any crosswalk with the curve extension. These restrictions apply to the approach side of the crosswalk and not the departure side. That's kind of an important point I want to hit on. So the approach side being as you're approaching the intersection, the approach side curve would be the far right side closest to the passenger side. So if you can imagine you're going to an intersection, if there's a close to part or part too close to the the crosswalk, it'll prohibit the driver from seeing that person crossing. That's really what it was intended for. And not the departure size. We've gone a few questions on that. Doesn't include the curb to your immediate left if you're approaching the curb or the crosswalk. Is it on the crosswalk? It's marked or unmarked. So essentially any intersection that you can think of, this will apply, yeah. So that law actually took effect on January 1st of 2024. However, law enforcement was giving the opportunity to use 2024 as a warning year, if you will, to kind of alert people and make them aware of the law. I'll be honest with you, this didn't kind of crept up on us. And early, I think December is when we started talking about it, same thing with all the neighboring cities and other jurisdictions. So the law is actually effective now as of January 1st, 2025. So if you're parking in those designated areas or restricted areas, you can't get a ticket, right? So in talking with the city manager, our approach here in the short term is gonna be to continue to educate our community members and not necessarily site right away. We did what our bigger agencies are doing like thousand dogs and cameras. They actually developed a little bright yellow parking warning type card. So what our cadets are doing and our deputies have access to them too is if they see a violation of that, they'll put that on their window, serve that as, you know, make that like their advisement, if you will. And then obviously cite if we get, you know, blatant disregard for especially when you're talking about intersections that are really close to schools or really high traffic areas. So we'll definitely focus on that. I think that's it. Unless you guys have any questions, also to everything I cover, so I didn't bring no visual A's, but everything I covered and talked about is us currently on the city's website. If the community members could go to the community drop down, you'll find it there. We've also advertised it on all our social media outlets, including our bigger agencies and department wide, as well as the city here in Pfeilmore. So, and again, anybody that's got questions, they can come to the station and we can give them some more information or answer any questions. A comment? Yeah. So on the day of the swearing in, a constituents that approached me about these types of safety issues, particularly in North Philmore where there's a lot of density. So I did talk to staff about it, as including the interim city manager. They didn't for me about this. I did see the social media, so that was great. I was, I shared it. I hope as many people sigh as I would hope. And I also appreciate the effort in continuing to education because it's going to like you said it crept up on you guys it's going to creep up on the citizens as well so I really appreciate the effort because it's not going to be you know just from one day to the next here's a ticket you might not be able to afford you know and not everybody has social media or have the awareness to go on the website and and find things even though it's there for them. So I appreciate your guys' effort I think is gonna go a long way. Thank you, yeah, that's always been, one of our approaches, including when we did the no parking or the toilet vehicles that are left unattended for 72 hours. We're not by any means and the city included trying to inconvenience people by toning their cars or You know causing them unnecessary towing fees and whatnot So we'll take the same approach with this hopefully enough people get the message that we don't have those issues And yeah, hopefully it all works out All right, thank you. It's quick question. What was the bill number? It's Assembly Bill 413. I'm sorry for more time. Assembly Bill 413. 413. 413. It's late. Lalo thank you very much. Paving curb red is that going to happen on some key intersections? So that was something I was discussed with staff and the city attorney. And at this point, we're looking to educate and hopefully get compliance out of that and not necessarily have to paint the curbs. As you can imagine, and even in a small city, that is a lot of curbs. And so erecting signs or painting curbs is just something that's not in the foreseeable future at least for the time being. Okay. Good to keep you out and hopefully people will get that message. And like you said, if it comes down to a few key intersections, you know, all the maybe re-examined but hopefully people. Okay. Thank you Captain. Thank you. Lastly, I just want to update Council on the constituents on two important items. On the January 28th meeting, we will be bringing forward a staff report regarding the Boys and Girls Club facility for Council consideration. And then I know there has been a lot of different weather events lately, so I can't stress enough to the constituents to please make sure that you follow on social media the city City's website we try to keep it updated also. I know the mayor mentioned earlier go to Readyventura dot org There is a app that will inform you if there's critical emergencies and you will also be notified of any evacuation orders if needed. Hopefully that's not the case. Lastly, it also has important information on how you can prepare and be ready in case of an evacuation. And we also have here visuals at City Hall that walk you step by step on how you can sign up. So you're welcome to pick those up. And the public safety power outages have been an inconvenience, but rest assured like council member Brogie mentioned, our city council members and city management has been advocating with Edison and we are aware that there has been a lot of miscommunication issues and we will continue to advocate for the needs of our constituents. That's all I have tonight. Thank you. Thank you. And I think I, if I could just add one more thing that in the event of these wind events, and if there's power outages or even without, we have our community, our Edison Community Resource Center is at our active adult center, at our senior center right here at 533 Santa Clara Street. It has been open the last few days. I think it continues to be so. Correct. Okay. And on the daily, the Community Resource Center there, the active adult center has sort of like these little kits, like to help with, you know, give you some supplies. And one of them is a solar powered battery charger for your cell phone. For your cell phone. So, and I know they ran out. I heard they ran out a couple of days ago, but I was told that they do replenish daily. So if someone needs that, please, this is what they're here for. They're here to provide these resources to our community. Thank you. Thank you, Mayor. Okay. All right. Okay. With that, our next agenda item is we're going to go into closed session. Let's see. I have to read out Tiffany. Okay. Make sure I've got that here. Okay. So, Council will adjourn to closed session. We have three different items for discussion. Am I reading A, B, and C? Fully, okay. A, public employee's employment. City council will conduct a closed session pursuant to government code section, 5, 4, 9, 5, 7, B, to continue the process for the future appointment of an employee to the position of city manager. The next is a conference with legal counsel anticipated litigation. The city council will conduct a closed session pursuant to government code section 54956.9D4 because the city is considering whether to initiate litigation in one case. And the third is a conference with legal counsel existing litigation. The city council will conduct a closed session pursuant to government code section 544-956.9D1 to confer with legal counsel regarding litigation to which the city is a party. The title of such litigation is as follows. Jordan Castro versus City of Fillmore at all. Case number 202408-0312, Office of Administrative Hearings. Jason Arroyo versus City of Fillmore at all. Case number 202408-0313, Office of Administrative Hearns. And with that we are going to go into close session at this point in time. Thank you. you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you you