All right, I'll open the meeting. All right, this is a Rose Advisory Committee meeting for March 26, 2025. So if we could be onto a roll call first, all right. So John Steele, Jim Pax, Mayor Richard Daniel, no John Durkin, no Maddenger, no Michael Garcia, no Curtis Kelly, no Glenn Peterson and myself. So we do not have a corner. Okay. All right. We stand for the Blacks with Liz. I'm going to leave you sent out an email from Mr. Blackden. Yes, there is some comments from Mr. Blackden here and there's a copy at everybody seats it's some of it has to do with The street improvement plans so he took a look at the plans and provided some good good additional comments and information about that so that one's there attached Okay So getting to that so Wouldn't wooden to the rubble update then. For project 2022, 2023, zone 4. Is pretty much done. We'll be moving, closing it out right now and hopefully taking the blanket on it. We'll be taking the final thing to counsel for close out by next meeting it'll be closed and so the next one twenty twenty twenty four or five yes so uh... last meeting we set out the plans and and let the committee members take a look at it the subcommittee did meet so community member Peterson steal Kelly was on Out of town so wasn't available sat down with Gerald and ran through the plans Do you guys spend a good couple hours in there going through the plan? So we appreciate the time that committee members gave to that Gerald you want to touch a little bit on some of your guys' comments and what you went through for subcommittee meeting for the group? Yeah, we had a good meeting. Let's see, we met with the subcommittee and went over some of the comments and issues. I think it was just more of just catching things out of the field like things that I think Glenn had more comments than John. He had some questions about, let me just start with one thing. I think one of the things that he had mentioned about is the the berms. So what he had said was the plants show that we're going to replace all the berms and he said, well I went out to the field I saw a lot of the the berms were in good condition. So why are we replacing them? We could save a lot of money if we don't do that. And so what it did is I went out to the field and took a look at the different sites that we've done in the past. Not this last project but the one before that when EC Construction did the project. It was 21, 22, right? Is that EC Construction? 21, 22. 21, 22. 21, 22, we, I think I was, I can't remember what street it was. But we did exactly what Glenn wanted. You know, we actually went down and we said, okay, we're going to replace this section of berm on the street, but we're going to leave some of this berm that looks like it's in pretty good condition intact, and we're going to protect it in place. And so I took a look at the condition of these berms, and it looks like, yeah, you can see the ones that we did put in you. This is just a couple, how long ago was this project like a year and a half or two years? A year and a half, okay, about a year and a half. So the berms that we did not replace, they're all cracked up now. And also took another look at another location where we did this and it looks like the berms that we did not replace were really having some big problems. They're kind of breaking apart. So what's happening is when you, when you, when I think the problem I think was more important than the berms is, underneath the berm is roadway. That has old asphalt that needs to be replaced. It's been a long time. So you put a berm on top of that piece of roadway at the edge, right? It's usually, I can't remember how wide there are. Our berms are about, let me actually look it up right now. I have the detail. Hold on here. So our berm is standard berm is 17 inches wide. Like if you have the roadway here, and adjacent to it is the berm, it's 17 inches from the edge of the pavement into the roadway. Okay, that's how wide. The base of the berm. Yeah, the base of the berm is 17 inches. So you have that 17 inches which is, you know, it's a good amount of roadway that's not going to be resurfaced if you don't replace the berm. You're just going leave it there. So there potentially could be cracks in there, we don't know. We can't see them. Okay, we don't know. And the berms themselves, okay, so let's say we were to leave those berms intact, we don't touch them. So what we do is we grind two inches of Jason to the berm. So now you got this little seam that's up against the berm that potentially could have water seeping down that two inches and possibly could get onto the pavement now there that there was no, there was not a seam there before. Before it was paved all underneath it, right? all the way to the roadway edge and you put the berm on top. There's no seam because You paved the whole thing, but now you're creating a seam in there right adjacent to the edge of the berm Hey, you don't know how the what the condition of the roadway underneath the berm is which I know it's old pavement because you know You can see the other parts of the roadway. It's all old. So that's not has not been replaced And now you got this old piece of berm on top next to new pieces of berm that we're not gonna come back in here possibly what 10 years At least 10 years So can this old berm last for 10 years? I don't think so. And to come back and replace it will be very costly. So my recommendation is to just replace all the berms regardless of what we think the condition is because I think it'd be a lot less costly to have to deal with it later on if it becomes a problem prior to the next time we come back in there. So right now on the plans we have replaced all the existing berms with new. I think it would be better because then you resurface the pavement underneath the berms and then you're going to replace with new berms and everything's going to be the same age and the same longevity that we anticipate and it definitely should last to 10 years. So that's what we're going to do. We're going to probably keep replace all the berms. Okay, good. So the berms that are deteriorated, are they deteriorated from weather, or are they deteriorated from being hit by cars? You've seen any examples of that or? Yeah, sometimes they're hit by cars. That's why we have the mountable design, where when they, if they hit it, they kind of roll on top of it instead of just banging into it really hard, if it had a more vertical edge. So yeah, we have some people running into them. Sometimes what we're looking at, these, these berms is sometimes when the pitch of the roadway changes, where the road where the water is hitting it at a steeper angle. It could be like 90 degrees or it could be a little less than 90 degrees, but a steep angle is coming into it pretty hard. Well, there's nothing backing the berm, right? It's just the pavement, hearing the berm on top of it, but there's nothing behind the berm. Usually a curb and gutter you have a sidewalk, and there's the top of the curb, there's sidewalk, right? So there's something backing the curb to provide support for it, but our berms generally don't have any support behind it. So if you have something hitting it directly, it's going to break apart. So we've seen that happen in this last big storm last year. We lost a lot of our berms and it just tore them apart. So we're trying to look on this project to see where we have this problem and we're going to try to add a new construction out to bring in base material to provide some backing. It's expensive to do that, so we only want to do it where we need it, because we put it everywhere it can make our project cost more than what we have budgeted. So that's what we're going gonna look at doing. We're trying also as other comments that the subcommittee had was just, let's see, just figuring out like how to handle different problems that we see in the roadway where you see it kind of breaking apart because the water is seeping Into that area. So we're looking at those areas and seeing if maybe a burn will help maybe We just need to re-compact the soil there and so we're looking at that to try to make sure that We have some undermining of the roadway at the roadway edge because water is going there that maybe a bird might help to Take care of that problem. So we're looking at those areas that the committee had Some some issues with earth commented on The other parts were just general Like there was some comments like there's some drainage issues, it looks like there's some puddling here. Like for instance, that to men and and door of thea. It looked like there's a little bit of sediment in front of this driveway. But to fix that problem, it would be very costly. It doesn't look that much sediment sediments, a small amount. So things like that, I would just leave it alone. It's not worth the cost of trying to fix a small little problem like that. We have much bigger fish to fry, much more things that we need to do with the money that we have. And so I would just leave that alone. It doesn't not that big of a deal. So there's the things I'm looking at. And other things like, you know, there was like an inlet great. He wanted us to kind of revise the note there. So it's not that. Sound like it's too costly. So I agree with them there. I'm going to take care of that. That was Mr. Peterson, how that comment. So anyways, it's nothing really major comments that I can say that's going to be much different. I think in the past, the committee had comments where it changed the scope of the whole project. Like instead of resurfacing, let's do slurry sales. So we have some different approach issues in the past that I think we worked out and I think we are pretty much on the same page on how to proceed with this project. All right, good. Do we have any responses for anything significant from Mr. Blackden? One of the things he kept up was on the private east skyline. What's shown on the plans extends a little bit farther into what the private versus public. So we'll just revise and make sure that we're correctly doing only the public portion, not the private portion of the roadway over there. And some of the drainage along East Road, there's like an under cross train there. My Shelby Glen Drive, which is just pass via over there to make sure it's cleaned out and cleared. And a lot of his comments are a little more around that. that. Looking at why some of the sections of East Road have started to dip a little bit and fail along there, but there's also that open channel that runs along the south side of East Road there that affects the base to the roadway. So those were some of Stephen's comments. So there's really no impact into the schedule where we're considering you're gonna have the 90% plan completed. My next month or May. I'm in the process of I finish fill checking all of the streets again based on the subcommittee's comments. So I need to put together all the the comments, incorporate all the comments from the subcommittee and based on the subcommittee's recommendations of what I believe is the right approach. Just like I mentioned to you about replacing all the berms. So those are comments I will incorporate all into one. And then I'm going to give to the designer probably early next week. I don't think I'll get it done this week but probably early next week. I don't think it will take them too long to address the comments because I don't think they're really major in my opinion So I think we could stand schedule basically What is this handout you have this map number 11 is that associated with this project? The one that's attached to Steven's email? Yeah, I think it's just highlighting the sections along East Road that we're done in the past. So this is a sheet from 2015 out of the plan set. Okay. From the street improvement project back in 2015 when we did some work along East Road. So it's probably the last time we actually did work in that area. That's associated with his comments. With Steven's comments, yeah. OK. Yeah. All right. Any other comments on this project? No? All right. Traffic signal time? Please tell us what happened yesterday. So we started working on the traffic signal and then an RV ran into a utility pole and pulled down the lines. So yes, we started working on Monday. We started out there on Monday working on the street project or a signal project. It's a contractor's working out there Monday and then yesterday. There was a somebody driving like an RV from what it looks like coming off of avocado crust. They were having a medical issue so ended up going straight through the intersection and kind of making a little bit of a left on the South Oceana and End up hitting a utility pole which brought down lines. Fortunately they were only telecom lines and not live at us in power lines, but it did knock out that pole and dragged the lines down across the street. So fortunately the lines weren't ripped off so they were able to keep everything as it was. So Spectrum came pretty quickly with some trucks, and then they actually supported the lines to kind of hold them up with the bucket trucks while they waited for a new pole to come. So it took a little bit of time to get the RV out, and then to show up with a new poll, they put the new poll in. They were supposed to reconnect everything yesterday, but it was like traffic time. So they left and said they were going to try to come back today to do it. So no traffic signal construction guys stayed away to stay out of the area. So it's right on the same, they didn't want to be in the way of the company putting reattach in the lines of the polls that they didn't work today, just to stay out of the area. But... in the way of the company putting reattach in the lines of the polls so they didn't work today just to stay out of the area. Was there any injuries for the ARV driver? The driver, there was only one person in the ARV. Fortunately we're having a medical episode so the Fard Department did transport them to the hospital. So, they ended up getting transported to the hospital. And we shut down Hossie End again. It's been a little while since we've had to shut down Hossie End. I had to take a deep tour of the rest of the night. Yeah, so it was like just after 11 o'clock yesterday when the accident happened. So we kind of spring back into that closing hausy into mode and shut it down right here by city halls. There's enough room for people to turn around and get back down and then we closed it again at West Road. Yeah, I'm trying to cut people out of the way. You could kind of sneak onto avocado crass, but it was pretty tight right there with the where the lines were and all the trucks were in the area. So we're trying to kind of detour people away and just before five o'clock we reopened everything back up. So it was shut down for a good a good chunk of time while they the Dell with it but probably more drama to come. Yes. Yeah so right away everybody was like oh I knew they were going to shut the road down when they were doing the traffic signal work but it was unrelated. It was. Yeah that was just that. That's what I told my wife. I said, either the traffic control plan was an executed property or we didn't put it in place yet. Yeah, so it was just unfortunate set of circumstances there, but fortunately none of the construction workers were injured, no other vehicles involved in it. It looks like, you know, I think there's a clip of the RV running around that people can find online. Made it to that intersection and didn't hit any other vehicles, which is pretty amazing because it's usually hard to make it through that intersection without a vehicle coming on long hacienda. So, but yeah, fortunately no one was seriously hurt or injured in it. So. Good. So, so there's no major impact schedule wise or anything like that. As far as we know. No, it shouldn't hopefully affect the traffic signal schedule too much. They just as soon as it happened, they picked up their crews. They picked up their stuff and got out of the way because they were working on the southeast corners where they're working right now, which is where the utility cabinet is going to go for the traffic controller, which was right where the lines kind of went across. So they packed up and got out of the way so the utility companies could do their thing. So that was the nice part there. They'll keep moving, they say the way today, because spectrum was supposed to come back and reattach the lines. But the last time I checked this afternoon, the lines were still tied to a tree that not onto the pole yet. So they'll hopefully get those reattached later tonight or tomorrow. Yeah, I went by the night. The wires were filled up on a tree there. yeah. Yeah. But it's good to have them out there working. So they've started, ticked off that project and started working out there. So they'll see more and more of that. So it will be some traffic impacts as they work through it and traffic control wise. And it should, for the most part, there are single lanes only. So no hard closures. I'm sure when we get into installation of poles, we'll have short periods of closures for actually setting poles in place and things like that, but no day-long closures for that, they'll do everything with single lanes for it. So there will be some traffic impacts in that intersection, but hopefully nothing is as major as we saw yesterday with the accident. Okay. Any other comments, questions? So just a comment. I got the text saying the lines were an issue, traffic was an issue. Never got the text saying all clear. Yeah, we didn't release a NICSL for that one. We only did it through like the website and social media side of it. They didn't put on other emergency alert to say it's opened. Okay. We want to say anything about the guard rails? General Nair, we're going back through the low hanging fruit guard rails that we can utilize to smaller firm to make those changes to the plans based off our comments from Cal Trans. So we should hopefully have a revision to that by next meeting and get started on what we can get done with the money we have available. Yeah. So we're going to prioritize the most needed sections first to spend the money on. No. The recommendation from CalTrans was there's no additional funding for it. So work with whatever is the easiest to do and the easiest to replace in the most cost effective to replace and not work on the extra complicated ones. So the worst ones may not get done then. Yeah, the worst ones may not get done. Not going to get done, but we're going to like East Row, we're going to just put some more channelizers to land eaters to make sure people see the roadway edge there. But yeah, we don't have money to replace all the difficult ones with the slope repair problems. But we were talking, I think, the last meeting about doing some supplementary-tating, maybe putting key rails or something in for that. Well, you know, most of these roadways, there's no room to put them like on East Rothers, no room to put at key rails. That's where we're going to put some chalizers, and things like that where there's enough space Well, there is enough space for channelizers. Yes, not enough Definitely there is Okay any other comments? So I see this is the ‑‑ yeah, this was one I forgot we had made for council last month and I was going to send to you guys. So it's just a little diagram that we put together that kind of shows our roads projects done with district seven. So it kind of highlights the areas where we've done, done work. And together that kind of shows our roads projects done with District 7. So it kind of highlights the areas where we've done, done work. And color coded to the project year that they're associated with. So first year of District 7 that we utilize District 7 funds was the 1818 project which is in zone 5 which is the north east corner of town. So you can see that in like the darker blue as the areas where we worked, while not did the work for those projects. And then we, as we moved around, then the 1920 was the next one, which is kind of the pinkish moth, but that's gonna be your site like Cyprus and a little bit of Dorothy and Avocado Crest those ones over there Pope No myapan in that area and then Then one after that is 2021 which we moved to zone one on the west side of town So the kind of golden rod yellow gold color was that project and then green was a 2021 22 in zone two and then back to zone four. Zone four for this last project we do in 22-23 and then kind of highlighting the areas that we'll do in the next two and there so you can kind of just a representation kind of a little bit of a visual guide to kind of see where we've done work through the years with those street improvement projects. I'm sorry, areas where improvements have been made and done, which project they were associated with. We always like to talk about street projects and segments and as we focus on one, we focus on it, and we move on to the next step. This one just kind of lets us reflect back on the areas we've been, the work we've done so far with additional funding raised through District 7. So just a little bit of an exhibit for the committee to kind of see and have and be able to look at and kind of see all the hard work you guys have put in and look at these three projects over the years. It seems to me weed this is not quite complete. I thought we did more than this. I think there's like one or two segments that I forgot. Like we did work on Sierra Vista. So there's a little bit of Sierra Vista that needs to be highlighted. It's cut off a little bit on the far side. There's a little bit of work over on Fullerton. That will highlight it but for the most part this is about the work we've done. Just District 7. So it doesn't include like 1718 which was like really the first project we did. It doesn't, that's not represented on here. So this is like yeah, like Clinton was saying just time. So. Yeah, this is, I kind of like this. It would be nice to see it go 10 years out. Because that's kind of the cycle. Yeah. We'll definitely keep adding to it and updating as we go along. We good. Then I know there's another one I printed out and left there that I think you've gotten hidden up by someone to discuss a little bit of stuff too. Yeah, let me let me preface this a little bit. Some of you guys may know John Dominguez, he's been on these projects to help the city out. I've been helping with a couple of projects using Google Earth Pro. One of the ones we're completing now is identifying all of the fire hydrants in the city, mapping them on Google Earth Pro and putting specific placemarks where they are and so forth. He's in Street View and he's finishing that up and he's going to give that to the Fire Department. The next one we're working on is Stormdrains, identifying Stormdrains. I think Steve Blackden provided the coordinates, the latitude of all, the Stormdrains in the city, I think back in 2006. So we're using Google with Pro to map that out. The issue there is we cannot do street view because a lot of storm drains are hidden, we can't get pictures of it, so we're just doing the coordinates and mapping that and so forth. And we'll give in that to you guys right when we finish that and so forth. The next project is in a sociality with the map. He just started to put this little map together with the roads in the upper heights. And what he wants to do is to map out all the roads and identify evacuation routes. A lot of people don't realize the routes they may have to take and what's accessible to them. OK, like we live and so forth, we're limited to our ways to get out of there and so forth. So he just started to put this together using Google Earth. He's asking for any kind of help. If you guys have any suggestions, comments, or you want to give him any assistance on this, You can let me know. I can put you in contact with him, and we can go forward with that. But I think it's a worthwhile endeavor to do this. He's going to be working with you. He's not going to publish anything. He's going to work through the city and so forth and so on. So it's not that he's doing this as a crusade, an individual crusade per se, so he's putting a lot of effort into this stuff. Yeah, the numbers on this map, when you see like the 771, 772, 773, they correspond to the zones that are also designated in the Genesis app. So there's a there's an app that you can have a Genesis that John has been helping us with quite a bit. You can download it. It breaks down all of our city into zones. So we're broken into five zones. And then through this, like if there's an emergency, we can utilize this app to get information now. We can highlight areas that need to be evacuated, evacuation routes, things like that. There's a lot you can do with it and build into it. So he's really been working with us in the fire department to build a lot of those features into it. So when you see on there, maybe you're wondering what 771 and 775, there's just core, core lays to the zone. So you'll see it's getting mapped all through the county right now. So, Ellie County is providing the service at the moment for free to cities to be able to utilize. So a lot of the county areas are already mapped and we've been working with the cities to go through and identify the zones. Zone identifiers for it. ours originally had something that was very similar to what year may have. So we changed our zone identifiers to be a little more unique to us. So we don't get confused with anything from the county numbers or the numbers that potentially Whittier have for their areas and their zones. But yeah, so it correlates to that. So a lot of this information that John's been working on, the fire hydrants and the storm drains and stuff stuff like that will kind of get added to this as a layer that can get utilized in an emergency. I know during the palisades in Eden fire you saw fire watch. It was an app that a lot of people were utilizing at the time. This is Genesis is a base for that fire map to, for the fire watch app as. So they use this as a base for that. That'll be different layers then. Yeah, different layers. And you can like, when you end the app, you can click on it and it'll tell you like the zone is normal right now, but if it was going to be moved into, if there was something that was going on, you need an evacuation or a potential evacuation, all of that stuff can get put built into there. than if you have notifications, have the app downloaded, you identify where you normally are, and allow the push notifications. They will send you like push notifications to say, hey, you know, zone 772 is in pre-evacuation area. And then in those zones, we can go in and show sort of areas if there's areas that need to be evacuated or that. So it's a really good tool, interesting tool and John's been working really hard to get it built up in robust. We were one of the first cities to actually be live with Genesis. It took quite a bit of work to get there and John was doing all that work to build all that information in, work with the county offices emergency management to go through everything and Genesis to verify, duplicate, we had meetings here with staff and fire department to be able to publish our lives. So we were one of the first cities to actually be live on Genesis. Like I know, if you look at it right now, like Whittier, Whittier is in the process right now. Their zone should be coming live shortly, so they're working with the county right now to complete their zones. What's the name of the app? It's called Genesis. Yeah. Dad's, it's GNASYS. Did that again? GNASYS. The dead again. G-E-N-A-S-Y-S. That's a mapping and it's all through not just California like a lot of other states utilize it as well so it's an interesting mapping system and notification system. Yeah he's probably finished up the fire hydrant thing within a week or so. Right? Yeah, he's shared a work and draft right now with us to take a look at and work with them to tweak and finalize. Good. So I think you say anybody wants a private assistance or help, we're having suggestions on, we've been doing this, we've been doing this, we've If we can put you in touch with John and we'll get you started on it. You got to think of it in evacuation. You guys have an intimate knowledge of the community. You got to use that to your advantage instead of getting like just stuck in traffic on like cost-y under Harbor, you know, use the, you know, the little streets through town. You gotta use those to your advantage and how we can best put some of that information together and make it available for residents to kind of know some of the ways through. I mean, we just talked about Hossien to be enclosed. It's kind of amazing some of the people that we know live in town, They kind of know they're way in their one way out and don't know Alternate ways to get through and and it's always good to know a couple of ways through But it takes some time. I mean, I know for me it took me a good Six eight months when I first started working here to feel comfortable enough to be in one area to have to go to another area without like looking at a map to figure out how can I get from the golf course over to Fort and Road or over to our shield and be able to know which streets to take and how to get there. But it's one good thing for our residents to keep in mind and use that to your advantage to know that some of the smaller ways out of town that might be a little less impacted. So those are all the agenda items we have. Anybody have anything anyone to bring up? I have a question. A solar heart and a west road. They reduced the trees right there and created a dangerous I've noticed some signage is went up there, is that by the city or is that a citizen operation? I haven't seen the signage. I know we have done a little bit there, so we didn't edge line that around along. There's a couple of dealineaters that are gonna go over that area. I don't know about the signage. I would have, I think Grace would be the one that would know and it's just, you know, like stakes in the ground. But it is, it seems like an area that would be real possible to drive off of. Yeah, when Edison removed all the trees over there, we got quite a bit of comments about that area being cleared out. I think the channelizers? I believe there's a couple of channelizers there today. I think we're going to add some more. We're just waiting for the reorder to come. Yeah, I mean at risk. Yeah, it's going to look bad, but fortunately, safety's first. OK, any other things? Any other ratings? No.. So the next meeting is April 25th. It's a schedule meeting. Okay. All right. Thank you all. Meeting is adjourned. I'm going to go to the next room. I'm going to go to the next room. I'm going to go to the next room. I'm going to go to the next room. I'm going to go to the next room. I'm going to go to the next room. I'm going to go to the next room. I'm going to go to the next room. I'm going to go to the next room. I'm going to go to the next room. you you you you you Thank you.