Okay, I've got 903. We'll call this regular meeting of the Quail County Commission's report to order noting that a forum of the court is present for those of you that are here in person. If you've got an electronic device, we'd ask that you place it on silence at this time. And for those of you participating by Zoom, we would ask that you place your device on mute until such time that you'd need to address the court. We'll begin this morning with a word of prayer. Our most gracious Heavenly Father, we come before you asking humbly for the forgiveness of our sins and Lord, we're so grateful for the many blessings that you continue to bestow upon us. Lord we would ask that you watch over our first responders and military here on earth as I protect us here on earth as you watch over from heaven. And Lord we always ask that you place your hand of wisdom and guidance on this court so we may do here on earth what honors you in heaven. We ask all these things and your sons holy name. Amen. Amen. Can you pledge to our flags? A pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, liberty and justice for all. Honor the Texas flag. A pledge allegiance to the Texas, one state, under God, one and end of his. Next item on our agenda is the public forum. Citizens may address the court on any matter other than Madier's concerning county personnel or matters under litigation. I each citizen will be able to take five minutes with a total time not to exceed 30 minutes. Is there anyone here in person that would like to address the court's move? Seeing and hearing none, is there anyone participating by Zoom that would like to address the court's morning? So, I'm going to hear you now. We'll move on to item number five on the agenda, which is the consent agenda noting that there are four items there. The court can approve the consent agenda as presented, or you may choose to select any of those to be talked about or discuss to consider individually. My motion is accepted., I have the same thing. We've got a motion to approve the consent agenda from Commissioner Basham. Second from Commissioner Taylor, any further discussion considering item number five. Very none, all those in favor say aye. All those opposed say no. I just have it motion carries. Item number six on the agenda is the Rodin Bridge report. Mr. Lacon. Yes, I'm glad to be wearing. We've talked about 21 services of west and we have 15 open and in the month. Blading that base, 15 roads, late 20 roads, clean dishes and 15 locations and cleaned and reshaped around Colored Entates and 12 locations. the two trees, all this 12-properate roadway, we took them out, picked up dump bottoms in the roadway and 30 locations. There's a top over there. Some bench over the land, so we're gonna have to clean up some of the minor dump location, and the land, they all were going to be the heavy wind. I cleaned up some of the major nothing in one location, patch 17 roads. Installed one curve sign and two stop signs prepared two CMVs installed six new and replace suits all out for us and on locations. from trees to 16 different areas that are prepared to throw the wash road washouts and would build a lot of water crops in the new kind of road 3, 8, 6, and 12. Very good. Any set of road bridge reports. We got most to accept the and bridge report from Commissioner Bashman. Second from Commissioner Taylor any further discussion on item number six. Hearing none all those in favor say aye. All those opposed to no. I just have it most carries item number seven and on the agenda is to consider exception to plating for property ID 101 917. Mr. Manick, should we talk to you through this one, please? Considered that this is John Hanz property. He's one of the station off about two acres for his employee that's been working for him for several years and I have to apply it. It depends on what they cost. Just one non-deal. Mr. Hunt on all the property around this two acres. No, there's one property right there. Side. But the rest of the owns. The two sides time. in the, depending on request for driveway access, would there be any issues with issuing a driveway permit? So in the Depending a request for driveway access to with there be any issues with issuing a driveway permit if we were to grant this exception You're I like that motion. We have a motion to approve the exception planning for property ID 101917 from Commissioner Vashem. Second. Second from Commissioner Taylor. Any further discussion considering on concerning item number seven. You're not all those in favor say aye. All those opposed to no. I just have it motion carries. I'm right on the agenda to consider the replat of ranches at one of us. Planets. Uh, quarter pervades original flat of the old. One night. When we did that, they did ask that dog if it was okay. Where their entrance was text. I said yes, give letter. But when they want to go put it in text.set, oh, you can't put your entrance there. So they had to reply at mover, move their entrance and sold any loss. They've changed some line lines and some road distance link or road links. But other than that, it's pretty much something. diamond. It's like a re-fire, it didn't turn to the main entrance, turned to the wall. And you did say none of these lots have been sold. I mean, they still under the developer, though. Yeah. I'm going to go to the next room. I'm going to go to the next room. I'm going to go to the next room. I'm going to go to the next room. I'm going to go to the next room. I'm going to go to the next room. I'm going to go to the next room. I'm going to go to the next room. I'm going to go to the next room. I'm going to go to the next slide. I'm going to go to the next slide. I'm going to go to the next slide. I'm going to go to the next slide. I'm going to go to the next slide. I'm going to go to the next slide. I'm going to go to the next slide. I'm going to go to the next slide. I'm going to go to the next slide. Question and comments from the Court for Mr. Manix. Questions and comments from the court for Mr. Manix? Yeah, I was the I weigh 183. That's why it's even the text on this time. I think it's not have a little bit here. They went up here, mentioned with. Like so, some of our lines change and lengths of roads, but I don't know. I like that. That was good. Motion to approve the replat of ranches at Buena Vista from Commissioner Vashin. There's second to the motion. So, see you have the check's on this Second from Commissioner Wettel any further discussion concerning item number eight You're none all those in favor say aye all those both say no I just have it motion carries Updates and actions on grants to include but not limited to those that are listed there. Again with SS 4A Mr. Belt anything. Any new. Okay very good. Living on to the hazard mitigation plan. The units in the reimbursement phase. I believe Mr. Belt any updates., very good. Resilient communities program. We had a workshop concerning our subdivision update and took down some additional notes. And I am working through draft based off of our previous subdivision at this time. And Mr. Belton probably needs to share that. I've got a red line version of that going. So you'll see that here within the next week to 10 days. Anything else to add for the RCP? Community belt blocked grant CDBG, MIT, I believe we're still pending award of that. Good March. heard with full toe, We told again. That's a big question. I think I'm going to have to. In March. I think I'm going to have to. We've got March matters. There's some days left. And then DR 4781 disaster event from last spring. I believe we were making some good progress. We had, there's been two meetings since our last commission's court meeting. And I don't want to still Mr. Latham's thunder, but I believe our category B, which is emergency repairs. FEMA has our local program manager has blessed off on that and it has been sent. And I was not aware of this, but apparently it's a five phase approval process. We're through phase three of it. So the last two phases are at higher levels than what we are dealing with locally. So that's our CATB. CATA, which is categorized as debris removal, we need to start in terms of, it's just vegetation. We don't have building materials and tires and things like that you might find in an urban environment when they clean up as part of the debris. Iris is basically down trees so we'll start using the term vegetation with our program managers because they seem to get wrapped around the axle about burning brush as opposed to debris, which there is a significant difference. Um, and I believe there's a couple of permits that we are attempting to acquire from the state, and then that'll. Did they really come out here? Didn't. CCQ was a part of the data from our email. Okay. So did that just leave the outlier being. commission. Okay. That's where I'm still confused on that. I'll reach out to them. I'll see what we can't do to see if we can't just get a blanket waiver or private property in right of ways. Would that cover? I would imagine that we can set a layer of sand off that's wonderful. Yeah, Texas historic commission. If that were quality, SAS bar, statement, okay. Yeah, Texas historic commission. I would probably. Sounds about. Okay. Okay. Okay. All right. And then this morning I handed out a list that. Mr. Latham had forwarded to me last week. It is mitigation projects. These are the projects that he has identified as potential mitigation and So the next piece of this and this is when we start getting into category C the permanent repairs and so before he goes putting these together because it is time and manpower Intensive to be able to put together all these packets. He needs to set up meetings with commissioners individually. So you can identify those projects in your precinct that are a priority. And you'll need to rank your priorities one through whatever. There is a cost associated with the mitigation projects. So we'll have to figure out what we can afford. Some of those projects on that list, you'll see they require H&H, which is hydrology and the, I forget the other H. But we've got engineering lined up to be able to do those assessments for us on those projects that we identify. But before we come together and figure out what that big picture is, you need to have your input as to what the priorities are for your precinct roadways. And then I believe we've got another meeting set up for this Friday is that is that correct? Okay Okay. Okay. What's the value of the happy that was. I thought that was Cad A. Cad B would be the emergency repairs. I thought we were in a point. Really? Yeah. No. A and B told her we're only going 160. Yeah, they're going 50. Cadabra C's for the money body. Okay. Okay. Anything else to cover under dr 4780. Okay. Any other grants or actions that need to be taken? You're done. We'll move on to item number 10, which is an update on construction projects. We have one thing and that is we have fiber in building as of yesterday at 50 years. So three days earlier than what rights needed submitted to so that's a good thing. And then all that's that. F8 is aware and they are working on integration and best of every But it might go, no more than that. So the Okay, we'll work on actually a printer. Okay. Okay. We're working on that. Actually approved of. Focus date for the rest of the most of the large and the. Little boxes and the few little switches and the few little things and some. K blind. It's. the service office integration and the new building, both included in there, are called a visit to Brent Nick, like sure that everything was like that. You know, that being honest, like I thought it should be else, confused because it was all in there together, but because they're doing it all at the same time, one by kind of the same time, they're going to prioritize the new building connectivity. But some of these switches and boxes are putting in there so that they can connect the sheriff's office up to the internet, the new building. So some of the hardware is going to be installed at the same time to get it and be built and connected up. And the, probably one of the next things we need to talk about later on, we got it sometime yet is back up internet because Sheriff's Office will be running through that. Delivered one of them their current internet over to that to be back up or seek out a set of different backup internet but we will they are installing the equipment on this field that we talked about yesterday. We have the provides in place for the automatic switchover of the internet provider, so that now it's manual, if the internet goes down here, they got a system to switch it over, but there's something called big relief, that's some special box that manages your internet service that will be installed on you, the one that will automatically switch over to the other internet, one of them goes down. So we're working on it. I don't expect to, you know, take long with them to get this. The equity, I don't think there's any highas with this background, get back all the other things like that. I expect this being pretty quick and I don't expect one technique. You want me to get on their list to get out there and do. It's going to be pretty time consuming. Just floating on the little wire and all the little spots and all the little equipment getting it configured, and getting it all little licenses, and all that fee address, and putting everything, and all that good stuff that I'm not involved. So I'm just gonna take a little time, but I'm gonna take a very long to get to. And then, I think we have them about, you know, phones phones that they should be hot, like to say they're pretty much just plug and play. Not to bore the port too much, I'll read this real quick. This came from Brightfeed, and then I guess FAs can be needed to decide. Greetings. Scott, we have great news. Your order has been completed. It's active and ready for immediate use. You may connect to the circuit hand-doc port and program your equipment with a customer when on IP and begin using your new rights fee dedicated internet service. If you would like to schedule a test and turn up call, reply to this email with a couple of dates, times including time zone, period rule, respond within one to two business days. Please ensure a technical resource from your team will be joining the call. As a reminder, your service is now ready for immediate use and a test and turn up call is not required. If you have any service impacting issues, require many assistance, please call right before you. I don't if they're going to want to. So I'll forward this email along and let them tell us whether they want to. And he can turn up. Yeah, they're going to have to collect the only way to leave it. Well, we're going to say it works. So we're like, that. I saw on yesterday, it did actually, you know, with this guy's laptop up. So, he didn't know that it was ready. I still got to try to get a static IP addresses. Now, yesterday didn't and couldn't provide him to anybody's war that he sent a message to him to get those because that was something that Nick said they wanted to make sure we got it. Okay, anything else? That's it. Okay. All right, I'm going to I'm going to address the elephant that probably should have been addressed several months ago. When we began this project, we had an original GMP of $8 million, $16,143, according to Butler Cohen's documents that I'd asked for them to send to me. We are currently at $8,443,583.37, which is a budget overage of $4,424,468.84, according to the change orders. And here I have nine of the 11 change orders that have been signed. Two of them, I've got the other two, I just couldn't get those printed and I'm more than happy to forward those to you. In reviewing those, I had requested those because it became evident in January that the budget amount that we had put into the capital improvement fund to complete the construction project was woefully underfunded. funded, woefully underfunded. Welfly underfunded. And so it has become a scramble to figure out where did we deviate? Because it's a pretty significant deviation. Also, it appears that the fees and portions of this project that were associated with the architect were not fully funded in this year's budget. So right now, our original project that had a GMP of 8 million, I believe our to date expenditures are approximately 10.3. Two things that concerned me, I had heard the term, well, we did a change order. We did a change order. But nothing was brought to the court or very few of those were really brought to the court. And so in going back and looking just in the change orders alone, there are several hundred thousands of dollars of expenditures that have not been through the court. There are some that have most notably was change order 11, which was presented to the court as draft change order 22 and that's kind of what caught my attention in requesting these documents is that I did not know how we had gotten to a change order 22 when we had not the court had not considered those. So the last change order that I was presented, change order 11 is in fact the phase two of the IT portion, which this court did, did vote to fund. There are several others in here, and again, I'm not gonna go through all of them, but I'll be happy to provide you copies of what Butler Cohen had 40 to read. And then the other thing that I find completely disturbing is on the bottom of every one of these change orders. Is a signature block for Butler Cohen? Is a signature block for Southwest architects? And there is a signature block for the Coriola County judge. In looking through these, these not one time is my signature appear on these documents. And I can assure you that I have not delegated my signature authority on any document without direct verbal confirmation. I believe Ms. Robuck is the only one that has executed any of those on my behalf. So I say that to get to the point then of our architect of record Mr. Heffelfinger has submitted submitted these pay packets, these summary expenses. Now we're back and I looked and this last one says his final invoice for Southwest Architects, Construction Administration, Construction Administration. Early on we had conversations in this court about hiring a project manager. And I did not go back to research the exact date and time, but Mr. Heffelfinger in court assured us that he would take care of those responsibilities. And to date, as he has taken care of those responsibilities, we are more than $2 million over our initial anticipated cost. I could carry that out even further, but I'll stick with those numbers. And what you're going to have is some conversations on a different item a little bit later in this meeting. And this is what's leading up to this decision on, I call it the Shell Gator, Shuffle and Piles of Money Around to cover things that we have failed to properly administered. I'm going to work with Mr. Wood, but I anticipate that we will We'll cure the services of an outside auditor to go back and review all of the receipts and all the billing. Because again, one of our failures is we have still some due outs for Butler Cohen. However, according to Mr. Hepplerfinger's documents, we have paid him out in full, not keeping any 10% or any percentage retainer from his fees. And I do not have the, well, the fees for this particular project, not including the jail portion, jail expansion portion, appeared to be $769,892. And that is in accordance with his contract. So say all that. Say that we're over budget. Significantly. A budget. Question or comments. Very none. We will move on to consider actions on items to support constructs up. I do I've got a couple of allies. Sorry about that. We've got some deficiencies over there. We've got at least two gates leaning, those entryway gates. What's the resolution to those, to getting those fixed? They're trying to figure out why. I think the follow-up were buried, it was deep enough to support the weight. So that's going to be going back. I guess the engineer who designed that that can't leave it. And so it's still in pending process. So an estimated timeframe to getting those fixed. I haven't got an update on that. I've been trying to get the building open. it's the one gate at the farthest end is the real problem. Of course, the track been in that gate. It's the lane of the hill. Yeah, those gates are heavy. I wasn't a fan of the gates to begin with, but they are designed and working through those problems. You weren't a fan of the gate design or the gate? No, just the gates. I mean, I just think my question always was who's going to open and close them daily. I don't think there was ever a thought through plan by our security. Who's going to man those? But I was given this design and I've been trying to execute it the best I can. I'm big to differ. I believe the gates were you proposed those. I said I thought it would be a good idea to secure it, but we never really talked about how we were going to do. I'm done with that one. Okay. And then site cleanup. I visited with our neighbors to the west. They have some concrete and debris on their property. And they have asked who... Some big contact with John and they bring a team up to finish your diet, talk to Mr. to that individual with the property sector. I mean, very people to make that happen. Okay, and then the pallets, things that are across the street, just west of the parking lot, who's responsible for cleaning those up. Okay. Welcome to the project. Leave I was asked to stay out of it. Yes. So with that, is there anything else to cover? anything else we need to cover under update on construction projects? During on, we move on to item number 11, which is to consider actions on items to support construction projects. There are actions that we need to take to support the construction projects. very nonen, move on to item number 12, which is to consider. I'm actually, like, consider paving that item until after our executive session. Because there could be, well, we don't have an action item coming out of there doing. Mr. Bell, would that be fair? If we go into a second of session during the section of consulting with our lawyers and stuff like that to come back out with an action item on construction projects So neither during the budget move number five or the pay bills or Habbling this item if I could be a detective session at some point the day It would be helpful if people are the make a decision on How we're going to move forward to close out this construction project. I make a motion to able. I don't number 11 until after the executive session. It was a motion to table item number 11. Thank you. and a second from Commissioner Wettel and then a second from Commissioner Bastian, any further discussion on item number 11. Thank you. And a second from Commissioner Wettel and a second from Commissioner Bashman. Any further discussion on item number 11. Hearing none, all those in favor say aye. Aye. All those opposed say no. I just have it motion carries. Item number 12 is to consider a budget number four. This is rent that has been budgeted under the Tax Cessar Collector's Office, which parts of a building and his moving, he has agreed to contribute that amount of the 48,000 back to the Capitol Improvement Fund since he will not need that. I can confirm to you that he took that action on his own. There's an email traffic that says, yes, he is willing to do that. And there's been enough left in his budget to account for some ancillary fees and this last month's worth of rent with the office over in copperscope. I make a motion. We approve budget amendment number four at Y 2025. The motion to approve budget amendment number four from Commissioner Waddle, a second from Commissioner Taylor any further discussion concerning item of 12. Hearing none all those in favor say aye all those opposed say no. I just have it motion carries. Item number 13 is to consider budget amendment number five or FY 2025. This budget amendment, so the public wear is to assist in covering over expenditures of our construction project. We do not currently have the funds available to expense or to expand from our capital improvement fund to cover some of the bills that have been submitted. And I will tell you wholeheartedly there are more bills to be submitted to come in on this project. And so with that, it would be transferring $386,000 into new construction under the Capital Improvement Fund. And we would take those funds 200,000 out of IT maintenance. So I encourage all of our departments to not have any IT issues in the coming months. If in fact we approve this, as well as reversing a transfer out of the capital improvement fund that we had into the general fund in the amount of 100,000. And then there is one portion in the water system support fund in the amount of 86,000000 that we do not believe is going to be utilized. Those are part of our funds that have been designated for one of the water providers in Imperial County. So you would have a transfer of $386,000 total out of those three line items into the capital prudent fund. of the off the cover my head no sir I don't believe we've only experienced about 60,000 ish out of we table. I number 13, consider budget amendment number five for FY 2025 until after the second session. There is a motion to table at number 13 from Commissioner Wettel, a second from Commissioner Basham, any further discussion. Very none. All those in favor say aye. All those opposed to no. I just have it motion carries. Item number 14, which is to consider a lease option on four motor graders, four motor graders for the road and bridge department. This is picking up a lease option. We currently had those four road graders under lease from Stewart Cobb. And this year would have either been a balloon payment or to pick up the refinance on those. And we chose as part of the budgeting process to pick up on the refinance of those particular motor graders that we currently have in our position. This is for one year. relation conversion. It's like telling you, was in my year originally, by what I'm here. I'm here. I'm here. I'm here. I'm here. I'm here. I'm here. I'm here. I'm here. I'm here. I'm here. I'm here. I'm here. I'm hereishan. Second from Commissioner Taylor any further discussion on item 14. Hearing none, all those in favor say aye. All those opposed to no. I just have it motion carries. Item number 15 is to consider establishment of Corio County adult sexual assault response team and appointment of members. This is consistent with Texas local government code section 351.252. If you recall, I believe it was December that with 10th shape or had brought this before the court. This is an action that we had initiated following the last legislative session. and the effort was intended to be a multi-county cooperative effort, which I don't know where that fell off the radar, but it did. And I appreciate Lieutenant Schaefer bringing back to the attention of the court. Had some very good discussions with him. We reached out to some of our local partners to see if they would want to be included in this advisory board. There are my statute and I believe I've sent that out to you. There are certain positions that are required and prior to our last or prior to it being addressed in December, Lieutenant Shaver had presented a list of those individuals that would meet those requirements. Lieutenant Shaver, anything else you want to add? I'm going to talk for you. You may have me set up those local representatives, some were a member, some were waiting for it. See, I hope you'll just get it. Okay. All right. Very good. So with that, I'll hand it out. The email list of names and agencies that would be included in the composition of our SART board and that are identified by statute. These are the same list that we had but from back in December no changes to that but it was, I thought, imperative that we've got crime victims've got crime victims, the A's on's. The question I did I had in December, and wanted resolution on it is, what was their participative role in the, the SART, and there's no statutory requirement, and they felt that their role was better served being independent of this. And so district attorney supported that as well because he does have representation on the sport. So what you have are the agencies and the list of names that I've provided. I'm not sure if you're going to be able to do that. I'm not sure if you're going to be able to do that. I'm not sure if you're going to be able to do that. I'm not sure if you're going to be able to do that. I'm not sure if you're going to be able to do that. I'm not sure if you're going to be able to do that. I'm not sure if you're going to be able to do that. So, really, no financial responsibilities here. Most of these folks are doing this all on their own means, except the county employees. So we obviously pay them when they're doing it. All right. That is correct. All right. So just make sure you're looking for a motion to accept the appointment of the members. Okay, I apologize. I had a little glitch. With my zoom. And we dropped off there. It was a blast, it was. Was that, oh, okay, I'm... Okay, internet. The appropriate motion, I would believe, would be to create the Queryo County sexual assault response team with the identified members that have been submitted. All right, I'll make a motion that we create the Corio County Adult Sexual Assault Response Team SART and the appointment of the members under the Texas Local Code Section 3351.252 list of board members attached attacks from Mary Somenden. Okay, we've got a motion from Commissioner Wettel, second from Commissioner Basham, any further discussion or questions concerning item number 15. You know, in all those in favor say aye. All those opposed say no. I as motion carries. Item number 16 is to consider resolution CC 25-03 which is the creation of the 9-1-1 emergency communications district. A letter from Mr. Jim Marie, the executive director of the SIT COG, went out in your packet as well as the resolution. I did not get it cleaned up in time to get the packet out, but we will get that formatting cleaned up so we don't have written in numbers at the top. Um this has been an ongoing uh process for uh last uh three to four years that I'm aware of. Um it does not and let me say this upfront it does not impact the 9-1-1 system. It does not impact the p-saps or the operations of those p-APs. What it is, so there's no change to, Sheriff's Department of Dispatching, there's no change to Gatesville PD dispatching, there's no change to Coppersco's PD dispatching. What it is, it's a change to the funding mechanism. Currently, the SICCOG region operates under the umbrella of the state. And the state based off of the number of phone calls and number of phone lines, they allocate funds to us to operate the 911 system, the COG, to operate and manage that 911 system. If most of you or if any of you will check your cell phone bill, you will see that there is a 50 cent emergency communications 9-1-1 charge that is associated with yourself. It has always been a financial decision. The COG as a region now would produce more funds. We would receive more funds operating our own district because all of that 50 that entire 50 cents per line would come to the cog and The state and it would be a direct payment right now we get a portion of that 50 cents and That funding comes through the state To us as reimbursable expenses. So we had considered this two, maybe three years ago. Commissioner Biasha, it might have been right after you got on that we talked about this and we passed a resolution at that time. But the state kind of changed the rules a little bit. So we put it on hold because we found out that the state was going to take some funding from from the region if we would have executed at that particular time. They'd come back and they looked at the financials and again at this point it is most advantageous to the region as a whole to establish their own emergency communications district to where we will receive that entire 50 cents of funding. This process should we choose to join it. Every city and every county that is in the region must pass one of these resolutions. It's gotta be unanimous across the board or you can't establish that communications district. Additionally, when the last entity signs their resolution that particular, this particular communications district becomes effective at that point in time, on that date at that particular time. And that is for the state's purposes. So what the COG has agreed to do is Bell County, since they are the closest proximity of the COG and they being able to establish this, they will be the last entity to pass a resolution. So once do we get all of the resolutions from event ogles be gates full coppers code as well as South Mountain and Coriel County, we submit all of those. And then Coriel County a whole, is checked off as good. All of the counties and all the cities, again within the Cog region, must approve those resolutions or this district does not get established. So what's the downside to it? I don't think there is. Long-term, potentially we could set a lower rate. The communications district could set a lower rate from that 50 cents. But that is the maximum that we would ever be allowed to be charged or be allowed to charge. charge. So it would be no financial impact to any of the residents within Coriel County. There will be no degradation in services. It's still operating the exact same infrastructure. It is just the administration and the finances that would change. It's probably a little too long than it did, not apologize, but more than willing to answer back to the other one. They already have direct contact with the whole of being an event. Coppers cove obviously as well as Gatesville. I've been tasked and they've already sent me the resolution for South Mountain. Any other entities past there yet? No, they just sent these out last week. I apologize, Commissioner. The answer to your question is I don't know. Anybody else have any concerns? I really had time to digest it. I was gotten our packet on Friday. I don't have a really a chance to. it sounds good. It's sound like it's good but I'm not really sure about it yet. So the big sense that the states already collecting will stay here you know what pretty much what it's called mounting. Yes. I mean it's not going to come in next year's like one way maybe. No. We ought to We ought to operate. Everyone pay us that we see if we're going to go up to $1. No, there's some very detailed statutes that delineate these things. And there are numerous, and when I say numerous, I can't tell you how many regions are operating their own communication services. But I believe at this point, we are the largest in the state, not operating our own communication, emergency communications district. And if you look paragraph four is where in Mr. Reed's letter, currently our citizens and businesses have charged 50 cents on their phone bills to pay for 9-1-1 services. This money is remitted to and held by the state until the legislature appropriates all or part of the funds collected to the Texas Commission on State Emergency Communications. Then we get a portion of that. With this, it goes directly to the COG, yes, or the Ushan Sena COG The COG is the organizing entity. It will be the 50 cent funding will go directly to the communications district. And that is not dependent upon any legislative action. The rules are very clear that once every entity within the district signs their resolution, that communication district is authorized effective at that time. And they just chained up recently that this white thing is going to operate. You know you said there was much worth all the water. The biggest one is not got around history. Yeah, the structure has been in place. I don't know how I'd have to go back and look up the statute. But this is not something that's new. It's just, we've just now hit a point to where there are enough phone lines and the, you know, pieces operating within our region that it's better for us to operate on our own2 of the health and safety code. The. Regional districts are creating. Mr. Belton, I answered your question. Is I do not know? One of the ones I see here just can only talks about it can be it can be it can be I don't have them. But I suppose you could try looking. But if those it does represent that you about under 1.5 million, which is so challenging to see. But the important of the board of managers under that section, which for a public, be much different. I sit,ogs, manage now, they'll carry around it. So, they'll carry around this too. Which, let me just point it is. I do just letting now somebody else appropriate commanding versus that. We don't know what the appropriation is going to be. Yes. No, we don't. Great. It won't. Now, we will have the exact same level of non-control we present the layout. I'm going, short of. Yeah. Sit down, just have more money. And, and now spending most of the balcony, which is not the new. That's the way it is. The black said nothing to go with you. The, I think one of the upsides. And I think it's going to take several years, you know years to get there. At least that's what we were briefed in the last CID Cog meeting. But there should come a point in time where operating our own communication services district would allow for the funding of the replacement of our PSAP equipment. Currently there is no. The state does not authorize any funding for the replacement of PSAP equipment. So we do that out of pocket. That's not cheap. Now. How much motion to approve regular DC? 25 batch, 1, 3. and that will mark the communication too. We've got a motion to approve. and that will be a large communication. We've got a motion to approve resolution CC 25-03 from Commissioner Baxham. Is there a second to that motion? I will second Commissioner Bashman's motion. Any further discussion, discussion concerning, item number 16. Hearing none, all those in favor say aye. All those opposed say no. Any abstentions yes, we're sure what all abstains could buy a vote of two to one That motion passes Next item only agenda is item number 17 Which is to consider RFP for the Royal County Sheriff's Office, inmate, trust accounting and commissary services, that RFP went out in your packet, did not include any of the specified dates in there, I hadn't had a chance to talk with the Sheriff's Office on that, as far as when issue, when they want to return by and then a proposal number but we will get those added in there but in essence this is seeking a new contracting for commissary services. And the Clintcock would you tap our captain or I don't know which one is that's correct. We share the blanket. Remain that we go out and bid some commentary and then make those counts at the five years. Victor Wood office does and it's a lot of things of those counts at a year and we found that we are behind in that. We're going to move this forward. I will say that everything that Jim Yarski is no expensive account whatsoever, other than a manpower of things for us to manage you. Everything that you can see in here such as Piosks, and credit card machines and all that stuff. That's all provided by whoever puts for that component. They'll be required to be carried out a good minute, they'll be granted. You'll obviously be. Thank you. The biggest thing that we need to consider is the way that we do in the commissary now. We have a marketing program that is supplied by our current vendor deal that is pretty antiquated. The new system should bring us into 21st century you will. So it's a key also. The family would be able to put money on their account without having to go to somebody else's first third world website. They can do that directly in the office, but they're spatuary farms, whatever. And it allows us a system of adding and makes fun when they come in to the building. Right now we're counting that all by hand. And this system, or a system that is what we'll do is something that we were entering through like an EM machine, an IKM machine. And put the money in it counts it. It signs it a number. It puts it on the MMI account. It removes all of the human error portion of that. For account, the nice thing about it is currently every day I'm signing with a bunch of checks. I'll then make trust on account. Everybody that's released or everybody who moves to a different jail, or whatever it may be, that'll be removed, they'll actually get a time-serving card or the credit card. So if they're released from jail, they'll have an option of a check or a card. And they can use that ATM card. It's good for like 30, 60 days to get their money off of it. So it also cuts down the demand and demand power that work rates work right now with the bank and balancing all of these things. We know the Jones button, no college is going to be, this is going to be eight thousand. For the shirt, for the counting zero cost. How much for college installs? I'm sorry, sir, how much would a college install? Is it a black and collivator? No, there is something. So basically what happens is if a company that does these sort of things, jail counselorsissaries, they're required under here to supply everything at their cost. They make a profit off of the sale of the commissary that they sell to the NMAT. They get a portion of that and we'll be able to see when they submit their bid. So I't know what that book is, because everybody would be a little different. But they'll make, that's where they make their money. There's probably the items that they sell to me. Or after they sell to the county and we sell to them to get mixed. And then we get a portion of that back as well. Are they any different than how we're currently doing it? It's just we're more automated. Do we have any idea? Let me just and again, we got this on Friday and these things are brutal to read through these RF feeds. Are there multitudes of companies that provide that? I go. So automated system. So there it is. One of the things that and I discussed with this year that I'm trying to do a string line, the amount of contracts that we have. Right. So, for instance, we have made a contract or communication contract with one of the ways we have a commissary contract with current providers. We have a medical contract. I mean, it's much easier when I have a one-stop shop. So there are companies out there that not only provide this, but also provide the telephone services, they supply things like iPads, the image provider movies on, they can come to Altwood, all of that stuff. And that's where I envision this building. The companies that supply the things that we're asking for in here, they all do that. So our expectation we would get multiple responses on this. I would say we're at right now based on our end-made population. I'm thinking probably about four companies that are locally. I will be the first to admit that I did not read this from front to back, but RFPs are pretty innocuous. No actually happens until we get the bid back. You can't ask them on the court but have to decide on any financial. Other than the work that I guess the sheriff's office and is there any work for you on this or the the sheriff office handling the whole RFP process. I submitted to Mr. Bill for his review. He's made this changes and sent it back. And for y'all and to answer to why there's no dates in there, your honor.? I apologize. We, um, be a Mr. Wood and Mr. Dull, um, I'll understand there is a time frame that we have to post this. And so we want to make sure that we're getting all the dates correct. I'm okay with that. No need to apologize. I could I could read. And the submissions are going to. They go. That's all the questions I have on it. on it as missions will go to the wood, we can offer what have written here that we will create a board and sure one of the connectors that we can build. And some other people call it seven of these boards that will make bread with the nations based on a scorey hue that we now, and maybe not going to build, but based on some scoring factors that we've said, this is what we need, and they get a percentage point because they have that. Right? So many points up to 100 points for each company to miss. We have a good point of nature around. I think we have four initial round. I'll play for you one of the big band missions. No, here's one. That one very nice. Well, it's okay. We've got it. I can see that it came across very loud and clear. We've got it recorded. That's good. Commissioner Bajan. Yes. It's saved for posterity. Yes, it's saved for posterity. I'm going to do that on the outside. I make motion for more paper, the Royal County Sheriff's Office in Mentionals, can't and commissioners, services. I'm there. Come to service. Yeah. I'll second. We've got a motion from Commissioner Bashman to approve the publication of the RFP. And a second from Commissioner Wettel. Any further discussion on item number 17. Very none, all those in favor say aye. All those opposed say no. I just have it motion carries. Item number 18 and item number 19, I believe can be considered at the same time, even though we did want to put some vote on there. This is to consider approving the grant application for the Quail County District Attorney's Crime Victim Coordination and Coordinator and Liaison Grant as well as the same complimentary grant for the Quail County Attorney's Office. There's a resolution that goes with this as well as a statement supporting the submission of the application. It is through the same funding agency. And it funds, Mr. Bell's office funds, I'm not going to butcher her last name, co-ets position, and then Mr. Boyd's office, it finds, help me, help me, Mr. Wout, help me. Please, the question for the Board. The question for the Board. Yes. Yes. Who those positions start? Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. yes. I'm sorry, I'm sorry. We've got a motion to approve the grant application covered under item number 18 and 19 from Commissioner Bash. And second from Commissioner Taylor, very good. Any further discussion considering those grant applications for the victim coordinator and liaison grant. Very none all those of everybody say aye all those opposed to no. I just have it motion carries item number 20 is to consider the employee handbook that was item that had been tabled from our previous meeting. Is there anything to consider? Or any discussion? I don't know. 20th. I don't miss your math. These are commissioner Matthews. The book wanted to request that we tabled until this session. So I think it would be a pro grit. Let's see is not here. There's we would able that until the March 2025 Mission report meeting We have a motion to table until March 25th from Commissioner Wettel second from Commissioner Taylor any further discussion under item 20 Very none all those in favor say aye all those opposed to no I just have motion carries item number 21 pay bills We have built, we have built, we have built, we 172,163.44. I also think it's the appropriate that we table item 21. And do we come out of our executive section? I believe that the bills that have been presented are independent of those actions. I think it would be appropriate to approve these bills. If there are other bills to approve coming out of executive session, the court is more than, you know, more than authorized to be able to take that action. But as our standard pay bills, I think it would be appropriate to approve these, because these are not continued upon any actions that we would take. It would just be additional bills that we would pick up. We have a motion and a second, gentlemen. Then the table. Where was the second? Did you second? Is it tabling? Okay, there is a motion and a second to table paying bills. Any further discussion on item of 21. Maybe not all those in favor say I. All those posts I know. I just have emotion carries. Reports, Commissioner Wettel. I don't have a report today, Judge. Commissioner Basham. Right for rain. Not too much though. But we don't want to happen. Not a bit as I asked your by how many. Look yet. like a lion and out like a lamb. We still have about three weeks left. So still up to for it to calm down. I want to take a moment to congratulate our kiddos that are participating in 4-H and FFA. They have had some tremendous results in the past six weeks. The San Antonio livestock show, the Fort Worth show, and most notably, or most recently, the Houston livestock show in rodeo. We've got some legacy, I think it's almost maybe even a dynasty being created in these judging competitions. I mean, it's a credit to our AgriLife leadership and it's a credit to the parents that are supporting their children and then it's a credit to those kids that are putting the time and effort into some very, very impressive results. So if you see any of those kiddos and I would, I'm not going to embarrass myself by missing some of those names, but if you see any of those kiddos and I would, I'm not gonna embarrass myself by missing some of those names, but if you see any of those kiddos and their parents, I encourage you to recognize them, pat them on the back, because they're really doing some tremendous things. And it's exciting to see when our young people excel. And that's that's all I've got. We do have three items listed for closed meeting executive session. So pursuant to Texas government code section 551.071, the commissioners court will conduct a closed meeting to consult with county attorney regarding pending litigation and a matter subject to attorney client confidentiality to include but not limited to that case of quail county versus Purdue farmer. as well as pursuant to Texas government code section 551.072. The commissioners court will conduct close meeting to deliberate the purchase exchange lease or value of real property, as well as pursuant to Texas government code section 551.076. The commissioners court will conduct a closed meeting to conduct deliberations regarding security devices. Following that closed meeting, we will reconvene an open session and address those items on the agenda that have been tabled, which I understand would be considering actions on items to support construction projects. Budget amendment number five, as well as paying bills. And to get those right, Ms. Newton, thank you, man. We will reconvene in the front conference room in closed session at 10.35. Thank you all for your attendance this morning. You certainly don't have to run off. If you're more than willing to wait for an undetermined amount of time. We will, but we will be reconvening to make any decisions coming out of that session. We are in recess.