you you you you you you you you the The time is 6.33 and today is May 6. We're going to go ahead and have our City Clerk do the roll call for the City Council. Please. Thank you. Mayor Barragan. Here. Vice Mayor Dynan. Here. Council Member Abricca. Here. Council Member Lincoln. Here. And Council Member Romero. Present. You have a quorum. Thank you. Can you please provide us with the instructions for our translation services? Absolutely. Thank you. So if you would like to listen to the Spanish portions of this meeting usually at around public comment, please use interpretation feature located at the bottom of your screen by clicking the globe icon and selecting English as your preferred language. There will be an interpreter's available. So you said they would like to hear this together in Spanish. Please use the interpretation mode, localized down below your screen, pressing the icon or the globe and selecting the language as preferred. There will be-protestable thank you. Thank you. So we're moving to item number two approval of the agenda. I move approval. Okay, thank you Council Member Romero. Anyone willing to second? Second. All in favor, please say aye. Aye. Aye. Okay, great. We're moving on to item number three, approval of the consent calendar. At this time, I don't know if someone would like to pull a item from this section. If not, I will pull item 3.6, which is a President's Volunteer Service Award. I'd like to pull 3.4, which is a fireworks ordinance, and 3.7 the acceptance the the the the the the the modified of the consent calendars modified. Thank you. On second. Thank you all in favor. Please say aye. Aye. Aye. Is it okay we start with 3.6 so we can get that's fine with me on their way. Okay. Thank you. So we're going to go ahead and proceed with 3.6 and then we'll come back to 3.4 and 3.7. We'll follow. Thank you. We do have a representative from YCS here for a presentation. A quick presentation. Thank you, so. Evelyn. Hello, good afternoon. Thank you to the mayor and city council members for allowing us to be here today. We're excited to be here to recognize students in our community who has received the President Volunteer Service Award as very certified by YCS. Again, my name is Evelyn Romero. I'm a community engagement associate at YCS. Before I continue my speech, can we have a slideshow of students with students reflect. my god. Sorry. Students reflections about their service experience. YCS was founded in 1990 and we're grateful for the support from the city of East Faro Alto. We serve students in San Mateo and San O'Claire County supporting service learning in over 65 day area schools and and partners over 250 local community organizations in the Academy of 2023 to 2024 the generous support of our donors and programs. WICS engaged over 14 participants who collectively contributed over 90,000 hours of community service. WICS certify over 3,000,000 hours of community service completed by 287 applicants for the Presidents Volunteer Service Award. WICS certify 36,000 hours through our high school transcript, recognition programs for 350 graduating seniors. So WICS, you the PBSA? It's to honor and recognize dedication to your community. Earning the PBSA shows future schools and employers that serving your community is one of your core values. So the PBSA visited a website or email us. So now to the new high schools or current high school students join us for the summer service program at no cost. Thank you. Thank you so much, Ms. Evelyn, for your presentation. At this time we're gonna go ahead and present the proclamation. Yes. I have, I think that you had some slides with the students. Would you like to announce them? Or yeah, okay. Sure. So these are the students that receive the words on your screen. And that is it. If the students can please come up, I'll present the proclamations here for you. We have a copy for each one. Congratulations on behalf of the City Council. I'm sure that you're going to take a picture. Oh, I'm going to take a picture. Oh, I'm going to take a picture. Oh, I'm going to take a picture. Oh, five. Thank you for that. the There we go. Earth. Perfect. One, two, thank you. Thank you for the call. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you you all leave, I really do want to recognize the many hours you all have put into doing this. It is a big deal actually to get this award and it really shows your commitment to the community, your commitment to your schools and your commitment to yourself. So thank you very much for all this work and I hope you continue to be productive, whether you're in college or when you graduate in your community. So thank you very much for all this work and I hope you continue to be productive whether you're in college or when you graduate in your community. So thank you very much for contributing as you have. Congratulations. Yes, thank you. I don't know if any other council member would like to see a few words before I go. And well, I just want to also congratulate you. And I know that the youth community services has expanded. And I very much like that our local young people work with young people from other communities by all turn the part. And that's really what the future is about working together across earnest. So congratulations. I also wanted to say thank you so much for for taking time to volunteer. I know that sometimes I remember as a as a teenager my mom would sometimes pours my my sister and I to volunteer not first you're oh my goodness. But once you get into it, you're like, oh my goodness, this is like really good. So, and you see the benefits you receive as an individual because you get to make those connections, you get to network, and it's a good thing for our students to be engaged in that manner. And it's also a way of getting a glimpse to the bigger world outside of our community and also make those connections. So thank you once again for being here. I know that you probably are getting ready for finals perhaps, so we're going to let you guys go. Thank you so much for your service. Good night. Okay, so we're going to go ahead and we're going to move on to item 3.4. Was it? Yes, 3.4 and then we'll move on to 3.7. And 3 point four, I believe is illegal fireworks ordinance. Correct. And I just wanted to confirm looking at the ordinance itself that this was the first time I understood because the penalties were not in the previous ordinance that perhaps this city attorney can explain. So there are two $1,000 fines, correct? I mean, one is $1,000 that I assume is probably imposed by the civil courts and the other is $1,000, well, the first one is up to $1,000 that is not exceeding, but the second one is each violation of this article shall be punishable by an administrative fine in the amount of a thousand dollars. So that's not negotiable. That is a thousand dollars if you are violating this ordinance. Is that correct? That's correct. And the thousand dollars that you mentioned, Councillor Romero, that's non-negotiable. That actually was in a, you're correct, it wasn't in the municode originally, but in an urgency ordinance, I think the council approved that. And so that was carried forward from a previous urgency ordinance, which I don't believe was codified, but it's now going to be in there. Can you explain how in section 820.050A, per F A, each violation of this article shall be a misdemeanor and shall be punishable by a fine not exceeding $1,000. Who would impose that fine? That's a fine, correct? Correct. That would be a fine that's imposed as part of the criminal proceeding. Similar and analogous to I think the fine that's in a civil action. I think that's one that you alluded to earlier. You pointed out earlier. Okay. Yeah. Again, I think $2,000 is really, I think, excessive. I understand that we want to, want to curve this. And I don't think the fines are not going to prevent people from doing this. It's going to be, as Councilman Robertick has said, are talking to our neighbors. You know, some policing on the day of the event, it's of Fourth of July. So, I mean, I hope we're not relying on these, you know, potentially a $2,000 fine to prevent folks from doing this because I really do think it is kind of addressing the culture and as a council member, I would say every year when the fourth of July is upon us. So all right, thank you. You've clarified my comments. Thank you. We did receive one speaker slip for this item from Donna Rutherford. Okay, sure. Good evening mayor. We're gone council members. staff. I'm Donna Rutherford and I'm on consent calendar item 3.3 on page 18. And then it goes on to page 20, it's regard to the staff issued MCAR RFP categories. Um, on the listing engineering was, um, twice, uh, mention. I think that might be an error. And then I went on and saw that it wasn't mentioned actually on, um, consent item 3.4. No, I'm sorry, that's the fireworks. But it wasn't mentioned actually on consent item 3.4, no I'm sorry, that's the fireworks, but it wasn't mentioned in your categories. I think it's just probably an error. So engineering was mentioned twice, engineering review. So you might want to change that in your document. Page 18 and goes on to page 20. And then secondly, on, I know 3.4, the fireworks, it was said in a report that the police department educates the public a couple of times a year. How was that communicated? Because I've never received any notices regarding any discussions around fireworks and community input. So if I can get that information and there's another meeting for the community and it said that they met it, they met at the YMCA. So I'm just curious about that. Thank you. Thank you, Miss Donna. Yeah, and the fireworks, some years ago the council did approve a $1,000 fine. I think it was, I actually supported that. It was a way, almost a deterrent, you know, whether works or not. It's hard to tell what works. I do know, though, if I'm correct, that over the last few years, there has been a decrease. And I don't know if the city manager has any feel for that or the chief, well, has it has gotten better. It's still a problem, but it has gotten better. And so this other part about the 2000, I guess it's it's only if there's a criminal charge, is that is that how it works? Is that so I mean I you know at some point, it did feel to me like, even if it's young people, if the parents are not able to say, hey, really don't do this, and they let them do that. And so, if there's a fine, then the parents are gonna have to consider having paid that money, maybe a hardship, maybe other people could help them. But I did support that part. Now the level is asking about the 2000. Is that only in the case of, and I don't even know if anybody has received the fine. I think part of it to me was a deterrent. You know, if you know that you is like a traffic ticket, if you keep running the stop sign and you know they could give you a ticket, you may say, okay, I better, maybe I better not. So that's how I see it. So I think the council before this sport that, the 2000 then is, if the city decides to actually charge the person. So the 2000 I do want to make a clarification and I'm glad you brought it up because then it gives me this opportunity to clarify. The remedies that we often have in the ordinance is the general understanding is that they're cumulative and they don't exclude one or the other with the exception of when you're talking about a criminal matter. So if you went criminal and the court decided to assess a thousand dollars, that's it. We're not going to go and follow up with that. It's kind of one or the other. With the citations, that's where most of the enforcement will probably happen because it doesn't require us to go into closed session, ask the council if we want to proceed, you know, bring a lawsuit. That's the primary mode of enforcement is the thousand dollars. And as with any other ordinance, when you violate an ordinance, it's really up to sort of the discretion of the police department who is primarily going to be enforcing this. And it's in that kind of vein that trust that we have in the police department to assess it where they feel like it's appropriate. And one other thing I want to clarify is that when you're talking about, you know, a parent's responsibility, it's really something that you have to show knowledge or if they didn't know they really should know. And I think that's the standard. It's kind of this reasonable person's standard. What would your peers have done? And if you breach that standard, you know, then it's something that you should be cited for. And of course, in any case, when you get a citation, there's always an ability to appeal that citation. They can avoid the fine if there are facts that kind of point in the direction of, hey, this fine probably should not be sustained. And there was there any information Melvin about if my understanding is I remember that it has been decreasing. I know there's still a problem, but over the last three years, it is not as bad as it used to be. I know it's still a problem, but do you have any sense of that? We don't have hard data on the volume because we're like, but we could pull it from shot spotter if you wanted that analysis. Yeah, me at some point, I think, be good to get a little report before the fourth of July. I think just there's a way to draw attention to it and remind people again, I did support that because the title was a kind of deterrent and but they still have flexibility for the police. You know, it's almost like a trap. Well, not a fix it kind of thing that it could be used that way. So, you know, if you catch it again, we know it. And the police apparently does have information where people do them and some homes even, right? So, it's really letting people know. If you didn't know, you know, there is now a potential find. So, but anyway, I'll leave it there at that. Thank you. Thank you. I... I'm not going to be able to get the approval for this one. Yes, please. Is there an approval? Okay. Yeah, we probably need a motion to second. Yes, please. Okay. Thank you. Thank you. I don't know if everyone else on the dies is okay with it. If we could move on to item 3.7. Is there a motion for this item? Did we have to get the approval for this one? Is there an approval? Okay. Yeah, we probably need a motion to second and vote. Please have a motion and someone to second. Yeah, I'm in the motion. Now we'll put this item. OK. Thank you. Second. OK, all in favor say aye. Please. Aye. Aye. No. Reluctantly aye. Thank you. So we're moving on to item 3.7. Authorize the acceptance of grant funding from Peninsula. Clean energy. Thank you. So this will take all but a second. Thanks to staff are actually putting together the application. But I wanted to point out that Penissel Clean Energy has, let's say, devolved many tens of millions of dollars back to the community. This is one of the projects that we've done based on the utility, the price for electricity that we have been charging as the local electricity Provided the CCA we Agreed as a board to remit back to the cities About 11 million dollars last year. This is part of that money So this was a $243,563 grant that all the city all we needed to do do was apply for it, was non-competitive. We wanted to make sure that people's utility, the price that people were paying for their electricity, some of that would get rebated back to them. So this is one way that we're doing it, one is by providing some charging stations. And in addition to that, we also rebated two low income residents, actually specifically low income residents, an additional $12 million that went to people who were on the care and phara program so that they could have some easing of their bill. So PCE understands that in addition to making sure we have clean GHG, renewable energy, we also have energy that is cost effective. It's 5% cheaper actually this year. It's 10% cheaper than PG&E, and at the same time we're devolving additional money. We're not keeping money so that as an investor-owned would do. So I just wanted to point that out. Thanks staff for turning in the application. If you didn't do the application, you didn't get the money. But again, just wanted to champion the efforts that the great staff over at PC, Peninsular Can Energy are doing and providing our electricity and giving us additional benefits beyond those that we might get if we were getting our electricity from PG&E and investor owned utility that as you all know as constantly and continuously increased our electricity costs or at least the transmission cost and with that. I don't know if there anyone anyone else wants to comment I'd be willing to make a motion to accept to authorizeize the acceptance of the grant funding. Well, I just wanted to say thank you, Council Member, for representing us in that committee. And it's one of your passions. So thank you for representing us. So I don't know if we have a second on the motion that Council, or a mental. Oh, second. Okay, all in favor say aye, please. Aye. Okay, great. So we're moving on to item four, which is the closed session. We will be back, hopefully, in an hour or less. So please stick around and then we'll come back to item five, which is public comment. Thank you. you you you you you you you you you you you you you Thank you for those of you that have been waiting so patiently. We're coming back from our closed session. So at this point, we're going to move on to item number five. I believe it. Yeah, item number five. I believe public comment. The city attorney. Oh, sorry. He has to give a report out. Sorry. Thank you, Madam there. No report of election direction given a staff. All right then. Now we can move on to item number five which is public comment. So do we have any James? Yes we received two speaker slips. One from Ms. Donna Rutherford followed by Gil Wilkerson and sorry Dixon and Nicole Stewart Crooks. Miss Rutherford? Good evening Mayor Bergon and Council members staff. I'm here to speak briefly on for the mosquito and vector control district. What I'm going to let you know is that the invasive AGs, a Giptide mosquitoes first detected in the county in large numbers last year have been found again this year. In a neighborhood where they were detected last year, this for Santa Clara County. Okay, there this reappearance means that the mosquitoes eggs successfully survived the winner and are now hatching that now that the weather has gotten warmer. And this mosquito is an aggressive daytime bider and can spread diseases like Dungae and Zika. These diseases aren't in the country right now, but finding this mosquito again is a serious health concern because it means mosquitoes. The mosquito is successfully surviving and reproducing in our community, increasing the risk of these diseases. So the invasive mosquitoes were found in neighborhoods in South Park San Jose near Cyprus Point Court and Fairway. This is a neighborhood in Santa Clara. So, but the thing is we're right next door to Santa Clara. So they don't know boundaries. And so we have to be very vigilant here in East Palo Alto so that we can prevent these mosquitoes from biting us. So empty your, any containers that have water, even a little teacup that has a few drops of water and it can be a breeding place for mosquitoes. And so they're doing some spraying and some truck. Okay done. That's all. Okay, she finished. Okay, so they're doing some treatments and keeping an eye on this and I would say that for us we need to have a formal presentation from San Mateil County mosquito and vector control district. So I'll be trying to get that out of future agenda. Thank you very much for a time. Yes, thank you, Miss Donna, for your time as well. And for sharing this information. It's very valuable to keep our constituents safe. With that, um, it's a couple more speakers from Miss Gail Dixon, followed by Bernie's Turner and Tiambe Jama. Good evening. Nice to see you back in one piece. Um, the first thing I like to discuss, I don't know if you're aware of it, Sunday, the contractors that was hired to repave the roads, they parked in the front of St. John missionary Baptist Church. I got calls, several people got calls about it, people that I went to church with and it's insulting and it should stop. It's disrespectful totally, especially when they had the toilets, two toilets, not one, two toilets out in front of the church, and these legacy people are coming out of the, going to and coming out of the church, having to pass that. This needs to end. They're being disrespected and it needs to, it shouldn't have even started. I mean, it goes all the way back to the foreclosure era when they're being disrespected. People stealing their homes from them, people parking in front of their houses and in their driveways because they're older people. This needs to stop. Another thing the business is, I saw Ms. Lisa yesterday and she said she was going to look into it for me. Why the businesses that were blown up like Tulsa, Oklahoma out of whiskey gulch haven't been replaced. I mean, it should have been spaces reserved and those three empty buildings over there at the four seasons. And why aren't they being charged or vacancy tax? I don't understand that. Also, when you're going to enforce the 10 feet was 20 feet intersection, where the cars are not supposed to park at the corners. They're still doing it. Now, right there on Woodland and Skullfield, this is really stupid behind a telephone pole. There's a great big science and go, go to the yellow sign behind it, where you can't see it, telling you to go this way. I mean, it's stupid. You come in there and you, you, you, you don't see the sign until after you've passed it. Somebody need to take care of it. Until people stop. Thank you. Thank you. Next speaker, Bernie's Turner, followed by Tianbei Jamba. Good afternoon or good evening. I am of course, Bernice Turner. And I notice here that my street address to 95 street is here. Thank you for listening. But there are a lot of legacy residents still living here in the community in the city of East Palo Alto and yet lots of us was removed for various reasons. I am one of the legacy residents still here and I need help in keeping my home. I do notice a lot of help is going on to people who are, you know, newly arriving in the city. And funds are being given to them, but I do need help to keep my home. I've been here for a very long time and has stated. My father, he had his mission. He's helped so many people. He housed. He's given cars, you know, to people. And so I just like to keep my home. And I hope that you all be able to help me. Thank you. Thank you. Next speaker. Tiam Bejama, followed by Nicole Stewart Crook's on Zoom. Good evening. Council members. I'm here to support assistance for Reniste Turner. She's really been bullied by a whole lot of people and no one seems to be on her side. Department of Realty, they sold half of the house, they're from Miss Deez of her brother. So the loan went from $250,000 to $500,000, something like that within like a month. This person had already been sanctioned by the Department of Realty. And what they chose not to do any prosecution about it, heard you anything about it. Did the title department, the title company, exclude over here, the judge by allowing the investor who bought the half-home to partition it. And not, you know, the third partition option was to just negotiate her buying him out. God, a unscrupulous referee who has been known to just up prices so that the person is out of bounds in terms of being able to purchase their property back. It is the legacy home. They've had that property for almost 50 years. And we hope that the city can come forward since it's known and battered within that legacy people have been brutalized by these people. So we need your help. Thank you very much. Thank you. Next speaker Nicole Stewart Crooks followed by J.H. Yes, can you hear me? Yes. I want to employ the members of the City Council to reengage with the community to design a parking permit program that works for both the citizens and the city. This issue impacts every single household in East Palo Alto. How can you not make residents feedback a part of this process? You must take the message to the people. You cannot leave the citizens of East Colorado out of the planning process. There needs to be a community SWOT analysis and citizen feedback is crucial in the shaping of this proposed ordinance. Do not simply rely on your own personal biases and preferences. We are not standing in the way we are progress. We are asking to be a part of the process. We understand the lack of available street parking. Since commercial vehicles illegally occupied parking in residential neighborhoods, why not create a parking structure or parking lot in which city resident business owners can rent parking spaces for their commercial vehicles? This would accomplish and generate the funds that you are trying to raise by charging each all to residents for street parking permits. Having a commercial vehicle parking lot with spaces for rent would also encourage and support small business owners in the community. We are asking that you re-engage with the community stakeholders to create and design a parking ordinance that is fair to both the city and its residents. Thank you. Thank you. Next speaker, J H. Yeah, speaking now. Yes. There were some sketch. I'm going to go ahead and then I'll go ahead and then I'll go ahead and then I'll go ahead and then I'll go ahead and then I'll go ahead and then I'll go ahead and then I'll go ahead and then I'll go ahead and then I'll go ahead and then I'll go ahead and then I'll go ahead and then I'll go ahead and then I'll go ahead and then I'll go ahead and that require your attention. In the interest of encouraging public engagement, please consider putting public items including both public and private that require your attention. In the interest of encouraging public engagement, please consider putting public items, including EPSD items at the front of the agenda, and deferring private closed session items toward the end of the agenda. I thank the City Council members for your public service. Thank you. Next speaker, Rovneo, Shaudhary. Hello. Can you hear me? Yes. Good evening, council members. I'm here tonight on behalf of the San Mateo County Asian American Pacific Islander Alliance. I apologize for not being able to come in person to invite you, but I'd like to warmly extend an invitation to our upcoming ways to change celebration happening on Saturday, May 18th, in honor of Asian American and Pacific Islander Heritage Month. This celebration is a tribute to the resilience, culture, and contributions of AAPI communities throughout the San Mateo County. We honor to welcome Senator Josh Becker as a keynote speaker and we'll be recognizing Deepa Sharma for the exceptional work in AAPI advocacy. You can also look forward to an evening filled with dance musical performances, delicious food and meaningful opportunities to connect with community members across cultures and generations. We would truly be honored to have you join us in this celebration of heritage, unity, and progress. Your presence would mean a great deal to the community and to the many individuals who are hard to bring this event to life. Please feel free to respond to the email invitation I sent if you have any follow-up questions. Thank you for your time and we hope to see you on May 18th. Thank you and that was the last speaker for public comment. Okay, Thank you. We're moving on to item six, which is informational reports. We're going to item 6.1, Capital Improvement Project, informational presentation. Mr. Gaines. Thank you, Mayor Bartogon. We have our public works our Public Works Director Humza Javid online joining us. Good evening. Melvin Mayor, Memorad of the City Council with another update on the capital improvement plan. So we are currently in fiscal year of 2425 and we're towards the end of the fiscal year. This year we had 32 active projects and they're all in various phases. I had a update that I gave Council back in February and since then there's been some significant changes and updates on some of the projects Which I'll go through but just as a quick background the projects are in four Four phases and so there's a conceptual phase a design phase construction phase and then it close up phase so in a quick nutshell conceptual phase is Prior to design when a project is going through budgeting planning. Design phase is when a project is going through the preparation of the plans and the specifications and estimates. Construction phase, pretty self-explanatory. And then the close-off phase is after construction. So once the project has completed construction, it goes through this phase of ensuring that the project has met compliance with the standard specifications, the contract documents, and all the work is completed per the satisfaction of the city, city engineering staff. In the conceptual phase, we currently have four projects and these are the same projects that were in the conceptual phase when we reported back to Council in February. The Water Tank Sighting Study, the Rails Port Trail Improvements Project, University Avenue Grand Cordo Project, and the O'Connor Pump Station Project. I'm not going to go through details of each project that was detailed provided in the staff report and also all the projects are included in the city's adopted capital improvement plan. But if there's any questions on any projects, please just feel free to jump right in. Yeah, hi, Hamza. I do have a question. It's somebody had commented on social media. I'll just read what he said. This is Paul Wah. He said University of Evenue has gone through a non-trivial amount of road work this past few months impacting traffic flow and inconvenient, sometimes peak hours. Well, I acknowledge that regular maintenance is required. It's also frustrating to run into this for so long. It'll greatly mitigate friction if the populace understands what's going on. Is there a space to understand what's been happening future plans in a timeline? So is there a way that we're communicating to the public so they know when things are being shut down before they happen or when there's going to be lane closures and the like? Yeah, so what we're doing for that is we are posting regular updates as part of the city's newsletter and all the project updates are also on the website. So we understand totally University Avenue has had a rough year, but University Avenue is seeing some of the city's largest projects that it's ever seen. And so, you know, we knew this was going to be a tough year with all the work that's happening. But the good news is that the projects are nearing completion the 12-inch water main which we're going to be a tough year with all the work that's happening. But the good news is that the projects are nearing completion. The 12-inch water main, which we're going to go through through the construction projects in a second. So I'll just go through those two projects, which is the 12-inch water main and the University Avenue pedestrian overcrossing. So the good news is, like I said, you know, we're in the final phases and within the water, water projects within six will be complete, and the pedestrian overcrossing is supposed to be complete by the end of July. So we'll get through that in a second. Let's move on. All right, going through the design phase on the projects, some good news since we last reported to City Council. These are also, there's 11 projects currently in the design phase. Two of them, the highlighted projects have made significant progress. Two of these highlighted projects, number one, which is the Newell Bridge project, which is led by the City of Palo Alto, and the East Bay Shore project, which is the City project, are both in the bidding phase. And so the new bridge project led by Paulo Alto, I think the bids are opening next month, and they're gonna plan to start construction within a few months after that. And so that's actually really good news. This project has been in the works for several years. And so the fact that they've actually acquired all the grant funding that's necessary to move on with construction is actually really good news. And then for the City of East Bay Shore project, that's also going through the bidding phase and we plan to come to council with a contract award sometime next month. The other, some of the other highlighted projects with this is the University of the New Signal Improvement Project, Rutgers Trailgate project, Cummings loft, and our full trash capture device as well as our electric vehicle chargons station project. All have completed design. We're just going through the process to ensure that there's a time frame to get those projects bid out. The Rutgers Trailgate project is being led by mid-pen open space and they they have received concurrence, I believe, from SFPC to start bidding as well, so that's going to be happening pretty fast. So those are an update on some of the highlighted projects. The other projects are library project, the Creek Reach 2, a safer bay, lighting at the Clark Avenue overcrossing are also all making progress, but at a slower pace. There's a few hiccups that are happening through the design on these projects, but not going to get into the details there are actually moving forward. If there's any questions, I'll be happy to answer them. All right. Any other? How's it? What's your rough estimate on the Rutgers trail gate process? I mean, that was initial estimate was it was me open of August of last year. Uh, is there any, um, time frame on that? Yeah. That one. Unfortunately, there's been so many delays on that. You know, it's just the back and forth with the regulatory agencies. So the latest I've heard from mid mid pen is that they're ready to bid the project out. It was just that SFPC had to provide a final concurrence. And so that concurrence was necessary for them to begin the bidding process. But the final design was already completed and provided. And the last I heard, I think SFPC has agreed. So they're going to go through a bidding process. I'll get the final details on that one. And for sure, at my next update to council, I'll have a lot more information. But if it's going to be Um, Um, Um, Um, Um, Um, Um, Um 2. All I see on this document is $935,000. That's question number one and a question number two, which is a safer Bay project. We did have a $20 million roughly speaking allocation from, I think it was Cal FEMA or whatever the equivalent is. Cal OES. Cal OES. Cal OES. Cal OES. That's not listed here either. So one, could you tell me what you know about our designating funds from the General Fund It's less P Fund for Safer Bay, and also where did that $20 million grant from Cal OEPA, whatever it is, go. Yeah, yeah, for sure, good questions. So we'll start with the SF Creek Reach 2 project first. So that project is, you know, it had to go through some modifications in design because after we had the floods of December of 2023, New Year's, they had to the JPA went back and had to reassess some of the hydraulic modeling. And so since then there's been significant changes in design. There's still no clear indication on what that actually what that design is going to be. What the JPA has asked us is there they're asking for an updated, they've submitted. So we're going to have a little bit of a little bit of a little bit of a little bit of a little bit of a little bit of a little bit of a little bit of a little bit of a little bit of a little bit of a little bit of a little bit of a little bit of a little bit of a little bit of a little bit of a little bit of a little bit of a little bit of a little bit of a little bit of a and impact to our general fund. And I believe we're gonna discuss internally and bring that to council pretty soon, but that's gonna be, that's the number that you see there. It's about a million dollars a year. In regards to the Safer Bay project, you're absolutely correct. The city has a grant with Cal OES. It was over a $20 million grant and that there was about a $5.5 million city match for that project. Unfortunately, the most recent estimate for the section of Safer Bay, the Levy section, south of Bay Road from essentially a counter-pump station to Bay Road, that section, the estimate of that has come out to be closer to like around $90 million. And even though that's a very, very rough construction estimate, it includes a heavy amount of contingency. But the fact that it's, it's, it's relative, I mean, it's pretty off from the original estimate of like, it was and the 20 million range, I think several years ago. So what's happening there is that what the city is doing right now is the city is managing the design phase from a 30% phase to the 100%. So it was pretty recently where the item was brought forth to council, a contract award to Sherwood engineers to design the levy, the south of Bay portion of the levy from O'Connor Palm Station to Bay Road. So that is actually underway. We actually had our first kickoff meeting today. And so that project is underway. But again, that is to complete the design phase. We are utilizing the grant funds that we have, a portion of the grant funds for the design phase, but obviously after the design phase is complete, you need to construct. And we are tapping into that grant, that 20 million plus grant for the design phase. And a portion of it will remain for construction. However, there will be a significant need for additional grants to actually proceed with construction. So the numbers that I'm looking at on the tables that are in the packet, those are figures for the amount of money it's being spent on these projects for this current year, is that correct? Yeah, I think that's how we had put this together. So for the Creek 2, it's about 900-ish, and then for the safer bay, I don't have the chart in front of me, but I can rush, jump through it. But if you want to tell me what those are. Yeah, it's, no. I just wanted to know if we were looking at yearly numbers or because there's an aggregate amount of what 20 million dollars that we received from the state. I expected to see that under grants. You're saying the 3.643 is just what will be expensed this year or through December 2026 on this day. Okay. I understand, that's cool. I understand. No, I got it. Yeah. Yeah. Yeah, exactly. Yeah, it's a little bit complicated here for this particular project because we don't have a clear indication. But I think, yeah, for the most part, that's a good way to understand it that we're trying to, for these larger projects, we're trying tohuh. Yeah, through the chat, I wanted to just a quick update. I'm saying on the on the creek reach to this month, May, the JPA, we are going to get the first report on the alternatives for which project alternative we're going to choose. And we're definitely, thing the board has said by June is when we want to make a decision on what design or what the alternative is. And then at that point, we directed staff to higher financial experts because because we're going to be considering a potentially public financing alternative to. So anyway, I'm just reporting that by June, we should have an idea of what the project is going to be. And then the financing will also get hopefully a little more specific in the following months. And then there'll be some kind of formula to try to see what the contributions will be, et cetera. So things are moving along it. And so we expect definitely by June to have selected an alternative as one up there. Excellent. Thank you. All right. Jumping into the construction phase, there's about 12 projects in the construction phase, also Chuggingaway University Avenue, our 101 over crossing project. We do also have a separate item tonight that we're going to go through this in a little bit more detail. Annual Street Resurfacing Project. This project is well under construction. I think it's about 40% complete. We do understand this has been one of those projects where it has significant impact to the community. This is one of the city's largest paving project. I think the city is probably ever undertaken. And there's over 30 street segments that are being paved this year. So we totally understand the impact of this and you know of the impact to the community from this project. And so we appreciate you know, everybody's patience working with us. I do understand you know the complaints we're receiving. We're taking them very seriously. Staff has a very, very good communication line with the contractor, so we're constantly talking, understand the issues we're running into and we're working with them. So appreciate everybody's patients, the public council, and working with us as we kind of get through this project. But like I mentioned, we are about 40% complete, where the contractors doing great work so far, they're moving fast, there, there've been a couple hiccups along the way, but they're making significant progress. Other projects, you know, including Woodland Avenue, Paul Wanda, Paul Wanda, air tie also complete, where we're working through some of the, this project will be moving into close-up phase next month. The work has completed. We were just working through some of the punchless items, street light upgrade project. This is a big one right for us. We just completed phase one. Staff is working on a larger kind of a phase two project, which is gonna be a city wide lighting assessment, as well as some solar lighting options. And we're also to include some of the work at the Clark Avenue over crossing with this project. Our facilities project was was recently awarded the construction contract was recently awarded so this is still going through the contracting work. This is going to improve the police department facility as well as the Tate Street office. Water related projects, we talked a little bit about those. The university in the weeks, 12-inch water main, this project has had significant impacts to university avenue. This project runs from the north end of the city to the south end of the city on the city's busiest arterial highway. So we totally knew the issues we were going to running, we were going to be running into, there have been some gaps working with the contractor at times where you know the contractor has started a little bit early or as ended you know had stayed a little bit later and so we've we've tried to work with the contractor to ensure that they're out on time. So the traffic during the peak hours is not impacted significantly. So on a case by case, I'm asking the contractor you to make sure that they tell us when they need to request additional working hours, along university avenue. So we can communicate those properly through our social media or to get those the information out on our website. But again, the good news is that project they have completed the installation of the water main. They've been working on some of the the laterals and the tie-ins. They're upgrading some of the valves and then they're going to come and pave the street. And so that is actually the good news where actually just maybe six weeks, four to six weeks away in wrapping that project up. And so that's going to be a huge relief for not only staff and the contractor, but also the public as well. Trash Capture Device Phase 1 ran into a few hiccups on this project where some of the devices we had ordered don't fit into the existing catch basins. So we're working on some solutions to resolve those water meter replacement. This one is being undertaken by the city's water operator, which is Vioia. There's about 4,000 meters in the city. And I believe as of the latest estimate, they were close. They're getting close to about 3,000 meters that they've upgraded so far. So the latest estimate on this one is sometime before the end of the year, we should have all of our water meters upgraded. And then lastly, one of our favorite projects, this is our Policies 70 roundabouts. This was also recently awarded, the contract was recently awarded by City Council to upgrade the existing traffic circles into roundabouts. And so this project is, we're working through the contracting still. We're really, really hoping that this project will start construction in about two to three weeks. And so stay tuned on seeing those upgrades this summer. Any, I'm gonna have a question. Yes. So for the annual street resurfacing, I think that was an issue kind of over the weekend at St. John Church, where a lot of large equipment was left in front of the church And that's where people typically go on Sunday to gut a church And so a lot of elderly people like to park in front of the church because it's the closest pathway to get into that church. So my question is how are you guys determining the staging areas where these contractors are placing their equipment? Because I think it's very inconsiderate of our people who got a church, to put all that stuff in front of there where they normally park. And I think we should, I think, you know, our, obviously, I think in probably already has been addressed, but how are you guys determining these staging areas where they're leaving their equipment? Yeah, no, that's a good question. So, you know, for these kind of projects, and I totally understand, you know, we've been doing this, I mean, for years and years, and it's never been an issue like this and we totally understand you know we've been doing this I mean for years and years and it's never been an issue like this and we totally understand you know the the uproar that this has generated because the contractor when the contractor is in a certain segment of the city they we what we've I we've told the contractor is as long as you're parked legally in a public space and you know at your own risk if willing to park in the public right of way, then you are allowed to. You are allowed to keep your equipment there legally in compliance with all the laws and the standards we have in place. And so when we have a contractor, we work with them and allow them to do that. In many circumstances, there are contractors that they don't want to leave their equipment within the public right of way. So they will have separated staging areas like maybe on site, they'll maybe rent private space or they'll go off site and they'll stage their equipment there. But then on the other hand, there are contractors that are willing to park their equipment or stage it within the work area as long as it meets all the laws and regulations. But totally understand in this case, there was, they had parked adjacent to a church and there was heavy activity during the weekend and the equipment happened to be there. That was something that we hadn't considered. We didn't know about that. And since this has occurred, we are definitely going to take this issue seriously in which we will communicate with the contractor in the future that these kind of things would need to either be addressed beforehand. On another hand, we're also potentially considering requiring contractors to have designated staging areas for these kind of projects so that these kind of issues are totally resolved and they don't have to come up in the future. So those are some of the things I've been talking to Melvin about and we're going to come up with a solution and present it to him. Yeah, thank you because not only do they have church on Sunday sometimes they have funerals during the week, weddings that might have been on a Friday or a Saturday. And so if there's no coordination, that would make the situation terrible. Then you have to call someone up and to come down and move all that stuff. Something got minimum if you get... We should, when we're doing these projects, designate an area if they wish to park in the public right of way, identify an area for them to place their equipment, and then have public works put up signage saying no parking in that area. So at least they have a dedicated space that's not in front of a church. I think that's my suggestion, but a lot of people were upset about this, and so that's why I'm just addressing it right now. Yeah, totally understand.. Yeah. Yeah. No, there's that will definitely talk about this internally and come up with a better solution. All right, moving on to the close-off phase. You know, these are the same projects I talked about last time. Actually, I'm not too, I didn't have a few questions. Yeah, go ahead. Happy to hear about the pulcus roundabouts. That's great The Clark Avenue over crossing the pedestrian over crossing. What is the lighting for that gonna get fixed? I know there's a lot of interest in there and There's been many comments to me that you guys got to fix this Yeah, you know that's been on radar for a while Unfortunately what happened with what happened with that one was that we had a company that was providing us with lighting fixtures, but that company had some internal issues and they're unable to provide those lighting fixtures to us anymore. And so what we've had to do is we've had, we are planning this, this larger city wide lighting project in which we will be able to do. I mean, essentially, it'll be one contractor that is able to do all things lighting and we will have a multi-year contract and that through that process, we're hoping these new lighting fixers will be upgraded and new light poles will be installed and also we'll be able to look at different lighting options and that might be something we will bring to our public works and transportation commission before we get those implemented. But to give you a realistic timeline for that because you know that company that we were working with has had some issues and we're unable to work with them. This is going to be delayed a little bit. And realistically, if we put the RFP out in the next month or so, it might be several months before we actually are able to provide some recommendations on the improvements there. Okay, thank you. And then one final question. My neighbor asked, when is running me getting paved between Paul Gus and the Bay? I know it's on our work plan for this year. There is a schedule posted. The contractor updates the schedule for the streets they're working on and it's posted to our website. And so there's a webpage designated to the Animal Street Resurfacing project and there is a list of streets and a rough schedule there. So we can direct the public there. That's what we've been doing. I think it's also on our newsletter, we post that link there. And so all the information can be accessed there. I don't have it on the top of my head. I don't know when running meat is being done, but the schedule should be there. Okay, thank you very much. Sure. Yeah, just also one question on the resurfacing. This is more of a maybe programmatic question and maybe during the budget hearings will discuss that. But, you know, one time I talked about, and you gave me the word in a way, but so we know some streets need, you know, major work, which would run into millions of dollars like Addison. So we can't immediately fix those. And then, but there are streets that sometimes get, you know, big holes, uh, pad holes or where things are breaking up. And, uh, I think being able to respond to those, and I think you had mentioned retaining a company that could respond sooner rather than later. So it's not like a major, major repair, but at least an intermediate type of repair that will allow the traffic to at least, their cars to move okay and not be running into problems. So is that, and I forgot whether you said you already had done that or you were maybe considered doing that as one way to address those kinds of situations rather than you know particularly when it rains but it's even other times when it's not raining that there are some streets that because of the traffic they get or you know just for safety reasons also but so is that something that'll come up more during the budget or any comments on that you have? Yeah, so the first comment I have on that one, so if first of all, if you have any locations that you know are of concern, then you should pass those on to the city. To myself and my department, we've actually been looking into doing spot repairs this year as well. And there's a significant number of spot repairs we've done on multiple streets. And for the streets that aren't get, you know, they're not getting the full paving treatment. There's a lot of spot repairs and some of these settling areas, individual areas where we're just kind of fixing those. And so if you have, if you have a list or an idea of locations where you're concerned with, we still have some contingency in our budget to do spot repairs. And so we've had a big focus on doing that. So that's the first thing I wanted to say, please feel free to reach out and let us know if there's any areas. And we'll see if we have the budget to get to those. And then when it comes to. I guess that is my question that if there is no budget for it but there isn't need, that's something we might consider because I know I have reported other people report to. Because some are just a little more dangerous others, maybe smaller holes, but some become more dangerous and seems like those should be able to get. you know, done fairly soon after it gets reported. So, yes. Yeah, for sure. So maybe the contingency fund might need a little extra money or something to make sure that we don't wait too long. Yeah, yeah. That was going to be my second part of my answer. I was going to say, yes, we do intend after this paving project is complete. We are we do intend to bring in on a contractor that will do hot mix replacement for small areas like that. And it'll be sort of a a on call kind of a contract and multi year contract. In a small air, you know, issues like this that come up that we can address them. But it is important to mention that a lot of this work when it comes to paving has to be done in the warmer months and it can't be done in the colder, you know, time frames just because, you know, you need a certain temperature to actually do hot mix asphalt. Okay. Thank you. Mm-hmm. Any other questions on this slide? All right. Moving on. Closeout phase. We have these four projects that were in the close out phase during my last report. And now they officially have been completed. I just wanted to mark those out here. We have closed these projects up. You won't be seeing them in the next update. With that, concludes my presentation. I'm happy to answer any questions. Thank you, Mr. Helms. I do have any questions from the council members? Any further questions? I think you've already just addressed the situation about blocking the church over the weekend but how are you guys coordinating with a lot of our local utility providers? There's been issues with a lot of these contractors taking water from the Palo Alto Park Mutual Water Company without authorization. So how are you guys communicating with these contractors who are working in our community? And some of them aren't even using water meters as they're taking water out of the system. So I'm just wondering how are you guys coordinating with these contractors? Yeah, one thing we're going to do. Yeah, that's happened a couple of times already. So one thing we're going to do is we're going to update our project specifications to include a map of the other water companies so that they stop doing that because you know they they do pull a hydrant meter from Violia so before a contractor starts construction in the city we do ask them to go to Violia and pull a hydrant meter so they can only access meters which belong to the city and we do inform and form them but I believe the issue has been in the past where we haven't given them a map. We've just told them, hey, these are the streets you can't be accessing. So I think what we're going to do is in our specifications, we're going to start including maps and that'll really help and mitigate solving the problem because yeah, I totally understand this has come up a couple times. And even though we have a good relationship with the contractors, we're telling them, you know, we're, I mean, we're working with them very closely. There are, because there's so many in their crew, there are sometimes these issues where one of their crew will go out and access a hydrant that does not belong to the city. And so that's one thing we're going to try to do is better training and better mapping. Thank you. You're welcome. Thank you, Mr. Hamza. Thank you to you. Thank you. You're welcome. Okay. Thank you, Mr. Hamza. Thank you to you and your team for bringing us this update. Last time, do we have any comments? Any more comments from the council members? Go in once, clean twice. Okay. If you want to take public comment there as a hand raise online. Sure. Okay. Let's go ahead and take that public comment. Thank you, James. Thank you. First comment from Mr. Brian Lincoln followed by Adrian. Hello. Can you hear me? Yes. Yes. I'm Brian Lincoln from Palau to park me to water. I'm the chief operator there. And I'm monitoring my system all day long. And we've made it be known that our hydras are color coded. You guys are all yellow, tops and ours are green. And they know it. They just take it like a kid in a candy store because it's close and they can see it. Instead of going over two blocks to the olias or Eastpaw water, they just take it from up. They did it twice a day. Not once, but twice. They did it on Dunbarton and they did it on Lincoln in East Bay Shore. We're telling them every day. They said, well, you know, they have nobody has told us. I'm pretty sure you guys put the word out you know of the word but the word out but they're not paying you guys no mind because it's easy and convenient but yet we don't want to place the the rates on our shareholders you know in our community you know they don't need to be paying for the water for your project when they can go to blocks or they can get a water camel and fill up their equipment. And that's the only thing I have to say. It's sad that they're doing this, but we're running we're running out there catching them daily just about. Thank you, Mr you can please unmute yourself. Miss Brian, if you can please unmute your microphone. I'm a mute now. I am so sorry. Apologize. Good evening. Council members and staff and community. I just was wanting to put in a few little recommendations and solicited. I saw on social media and I heard through the great Vine of East Paul Auto about all the equipment left in front of St. John's Church. I also personally had a few little concerns but I did get them resolved and actually being proactive in the end. There was no problems with this eruption of service for me as far as garbage collection but I do feel like there needs to be some sort of policy that addresses especially not just with the street resurfacing but in the other development projects where the contractors are making sure they're reaching out to the community and the city should be the ones I believe and control coordinating all of that. Utilizing different water districts, hydrants. I do know why because I saw for myself, but I know it was a viola hydrant. I'm kind of familiar with what areas are city owned as far as water stuff. But that's something that really needs to be looked at and I know I do trust that this department will take the time to create some sort of policy and Hold all of our contractors accountable to make sure they understand what they need to do when they come into our city to do work. Our tax dollars pay them, our tax dollars pay everyone. And so residents should not be having to jump through a bunch of hoops when we have this infrastructure stuff done, which we greatly need. Coordination is key. Thank you. Good night. Thank you. Those are last speaker for this item. Thank you so much. Okay. So we're moving on to item number seven. Special presentations. Do we have any James? No, right? No. Okay. So we're moving on to item Any questions? Any questions? Any questions? Any questions? Any questions policy in action? Keep it's the board's prerogative. We inadvertently put this on agenda as a policy in action. It was intended to be a consent item. If you all would like us to discuss it, please let us know. I'm OK moving into the consent item or consent agenda. Are there any opposition to that? Just wait here. What you're moving is the 2025 budget. That's what we're moving on. 13 point on. Yes, it's an update on the pretty much the budget to actual. budget The budget is what the former EPA SD board adopted and the actuals are what has been spent since July 1, July 1, October 1 by the former organization, October 1 through, I believe March 30 was, is the, it reflects what has been spent since the city of East Powell also took over EPA as the. Yeah, you know, there's some incongruities between the East Powell, although these Powell, out of the sanitary districts budget, which are those pages there on from 123 forward. And the budget that's put together by by staff. I mean, I suppose I could talk to staff offline, but you know, as an example, as the property taxes are listed at 490 in the cities, excuse me, with the East Puddle Alto Sanitary District, but they show up in our budget, well, it was compiled by the city as 680 as the adopted budget, but it's not 680, it's 490, and there are a couple of other items. I, yeah, I also had some questions about a consolidated other operating expenses number, which is I'm not sure what's in that and there has been some items. There have been some items that have been expense from that category. So I mean, I suppose I can just talk to the Tomo one on one, but I am concerned, you know, the legal fee item is still really high. Is that residual? I think the legal fee item is somewhere in the $600,000 range, is that right? Yeah, $600,000. I, you know, that's just residual from what they spent. Yes, and that's, I don't believe in the, you're the district treasurer right now, right? The district treasurer can clarify for sure, but I don't believe in the, you're the district treasurer right now right the district treasurer can clarify for sure but I don't believe that since October 1 that we've expanded any legal fees for EPSD. So it's just the one 48 the one hundred and forty eight thousand is. That's that. So this is a final director. Yes, that's from that previous administration. A hundred percent. But this is a total finance director. Yes, that's from the previous administration, 100%. The timing of the payment might be after October, but that expense is more incurred by October 1st. Okay, by the predecessor agency using. Yes, yes. And then you you don't mind I actually have the presentation if you want to see the presentation I can do so I have the detail level of the budget to actual information. it's one second please sir. Board President, my recommendation at this point is that we just make it into the item as it will use this as 13.1. We will all right about this further. Okay. Can I get a motion to approve the agenda for tonight's meeting? Some moved. Second. All in favor? Aye. All right. Now we are done that. No. The agenda is approved. Item number 10 will approve of the EPA SD board meeting consent calendar. Well now move to approval of the consent calendar. May I have a motion to approve the consent calendar as presented? Second. All in favor say hi. Any opposed? Consent of calendar is approved. Item 11 EPA SD board meeting closed session. There were no closed session items on this agenda tonight. Item 12 EPA sanitary district board meeting public comments will now open the floor for public comment and items not listed on today's EPA FD agenda James are there any comment? Yes. We did receive one speaker slip from his kale Dixon Good evening again You know me am ego beagle here When you guys were pushing to dissolve the sanitary district. You know, I on the other side of it, but I'm glad it happened. That's all water under the bridge. But the one thing that stood out that was promised that you would be separate, you're not separate. We can see you have clothes on or no close. When is that going to happen? Specifically over and over again it was said that you gonna have a board, and you gonna have one person from East Palo Alto on that board. I don't see that. I mean, and I know a lot of the people don't see that. I mean, I'm questioned about it. And I said, yeah, they said that, but it's not happening. So when are you going to do what you said you're going to do? It's just like measure JJ, measure L and O. You were saying you tell us the citizens that you're going to spend it on one thing. Then you come back unanimously according to your people said that you were going to make us. This is JJ. You're going to make us do what we said we're going to do on measure L. Why is somebody going to have to come back and say, Hey, how come you haven't made up a separate board? You have to do it. I mean, it's going to keep coming up. I'm going to keep bringing it up because I'm getting skeptical. Thank you, Gail. Because I remember what you did with the rent board. None of you guys were there. Maybe you, but you took the money from the rent board. The second time you didn't give it back. Thank you, Gail. I think that was our only speaker for the board. There is one more speaker online. Oh, from J.H. Thank you, G Gil Dixon. I approve of what you say. I'm sorry through the through the President here, your President, right? Or Chairperson. Okay, all right, through the President. I really would like the city manager and the city attorney to respond to Ms. Wilkes and she is incorrect. There is no document that says she is incorrect. There is no document that says that we will form a new committee but please if you would qualify. I think we explained at the EPA, as the advisory committee meeting and Ms. Dixon, I welcome you to show me the video that you're referring to. But during the laugh code decision for the city to take over as the governing board of the East Palace Sanitary District, it was always intended that the governing body, the five elected city council members, would replace the former board and the city council would act as the governing board of the sanitary district. That's what the entire laugh go process was, that's what the ultimate hearing established. So I'm not sure what she meant by one person. Separate of that, a Lafkoe condition was that the city established an advisory committee to ensure that at least one Minlow Park resident was on that advisory committee. That might be what might be being confused. And we've since formed that advisory committee. advisory committee that might be what might be being confused and we've since formed that advisory committee. So I'm not certain but the Lafko decision was to make the East Pala Tos City Council the governing body of the East Pala Tos sanitary district. Thank you for spending the record to strike. Mr. City Manager. Seeing no further public comment, we'll proceed to the next item. Item 13 EPA sanitary district board meeting policy and action. I believe there is a policy and action item. The tomo? Yes, TOMO, please come back. Yes, James, would you mind sharing the presentation? I please. Thank you. Good evening, Bill a warm member and member of public. This is Tomoko district treasurer. Next slide please. So quick background. So this is so July 30th, 2024, the EPSC board under the prior administration of the public hearing and the anonymously adopted the district fiscal year 2024, 2025, a new budget. So that happens before the reorganization, which became a 50-month October 1, 2024. So yeah, so this budget fiscal year 2024 was developed by the previous administrator. So I have limited information on it and I will do my best to provide my analysis and explanation based on the information available. Next slide, please. So financial reporting structure of EPSD under the city governance. So, EPSD is going to be reported as a blended component unit of the city under US gap. It's also known as GASB, government accounting principle. That means it is going to be treated as part of the city for financial reporting purposes. So they are reported as a branded component unit but EPSD finances are maintained in a separate enterprise fund similar to the city's other beauty operations for transparency. So the water, we have water funds and we have a garbage collection fund. Just like those funds, we are accounting EPSD finances in a separate enterprise fund. So the district prepares its own audit financial statements on top of the incorporated EPSD city financial statements. And we also follow that independent budget process, including separate budget adoption by the EPS board, rather than the city council adoption. Next slide, please. The budgetary basis about counting. So just just like Water and Gavage Collection Fund, EPSD is going to be under a cruel basis for auditive financial statements. So, but for the budget purpose, it's going to be reported under a modified basis, which focuses on short-term resources and current liability. So the capital outlays, you know, in the agro-vases, it's capitalized as opposed to being expense. But, on a multiple basis, we expense info and node depreciation is accounted. In budget, similarly, long term debt is not recorded on liability. We record it as expenditure when we make the debt service payments. Next slide, please. So this is a big picture of the fiscal year 2014, 25 IPSD budget. This is really high level, but then so the total expenditure is about $11.1 million. And it's funded by $8.3 million in revenue, but we are tapping into the reserve for $2.1 million. And this big picture takeaway is that, again, we are taking the $2.1 million reserve, which about half a million dollars is coming from operating deficit. So here subtracts operating revenue for 5.2 million dollars from operating expenditure of 5.7 million dollars to be half a half million dollars deficit. And I can get into more detail for each category in the following slides. Next slide please. So this is a varying revenue. So basically a varying revenue is through service charges. But charges are calculated based on the previous year's water consumption and the board approved rate. And charges are collected by the county through the property tax roles. And this $5.2 million estimate under adopted budget, there's no changes and we probably collect about $5.3 million at the end of that year. Next slide, please. No paying revenue. So no paying revenue consists of various revenue sources. First on the property taxes. Pvious administration budgeted for $680,000. By as of February 28, we already collected 933. And based on the previous year's actual result, we probably will collect total of about $1.7 million in property tax. I don't know where the $680,000 estimate came from, but this $1.7 million, my estimate, is pretty accurate, I think. Yeah, Tomo, and this is number actually. Their budget reflected, it is amazing how inaccurate that budget is, but their budget reflected $470,000, I believe, for property taxes. When in previous years, and if you look at the, at, you know, the county's balance sheets, it's much closer to like $2 million. So this, this $993 that we're're getting is that essentially the first payment that we received or are we planning on receiving any more property taxes from our ratepayers? Yes, property tax comes in... Yeah, it's not very consistent not not like a on monthly basis. Okay. But I'm projecting about 1.7 million dollars annual rate, I probably tax revenue. So we put it about 900,000. So we can have. Thanks. Yeah. Again, the the approved East Pole Auto Sanitary District budget by the previous board is just, you know, as I said, it's off. It's amazing. I won't call it criminal, but certainly I'll call it amazingly lax. Thank you. Oh, thank you for the question. Yeah, so moving on to the connection fees. So the previous administration estimated about $2 million. Honestly, I don't know where it came from. By the way, connection fees is basically the developer index fee charged to new developments based on the set rate. So, you know, they use the EDU equivalent dwelling unit is a standardized unit to calculate impact fee. So, one EDU typically represents the average daily demand placed on the public system like water sewer who are traffic parks by a single family home, right? So, anyway, so back to the estimated $2 million, I don't know where it came from, but I suspect, you know, looking at the prior year, fiscal year 2324, they didn't budget like two2 million. They budgeted, I think it's about maybe $100,000 very low, but actually came about over $2 million. And that sources from 965 weeks for the housing. So I don't know if this is is this might be timing issue, but we are not expecting two million dollars in fiscal year. It's not a problem. I have a question on that. One of the reasons why the city took over the sanitary district was excessive connection fees, you know blocking development at the primary school and then also on lightry and Calibri comments. Is there, I mean, I guess it's just a general plan or question. If there were excessive connection fee charges in the plan, is there any plan of the East It's a policy sanitary district to refund excessive charges in the past like at late tree or are nine sixty five weeks. I am not sure about this 10,000 dollars rate came from, but this is fairly newer rate and. You know, I'm thinking to your question, I'm sorry, I don't have the, you know, I guess it's more like a legal question. I'll take it, Tomo. If the former Sanitary District leadership charge an excessive rate, we'd have to be able to determine it was excessive. I believe that you mentioned luxury and I believe luxury had a agreement with the districts that they agreed to. So it would be kind of hard to state that that's that's an agreement between a district and luxury that they agreed to. It's difficult for it has been difficult for me as general manager to understand the connection fees that were formally charged and what kind of went into those. So it would be challenging to kind of refund something that they agreed upon in the past. Yeah, I mean, I guess, you know, in light tree in particular, I believe they started off with trying to get 8 million of them. They negotiated down. I mean, I wasn't part of the sanitary district or city government at that point, but it seems the right thing to do, maybe not today, not right now, is to look at these. And if there was a situation where there was a state grant that I think was $25 million and they needed to get the sign off of the sanitary district to receive it. It seems like the right thing to do as a city would be to examine. where there was a state grant that I think was $25 million and they needed to get the sign off of the sanitary district to receive it. It seems like the right thing to do as a city would be to examine situations like that and come up with a plan. I mean that's not necessarily directly relevant to this presentation so I guess we'll move on. Yeah, thank you for the question, Port Phrais and Melvin. So yeah, in addition to what Melvin mentioned, I talked to Hamza Public Works director. And, you know, we have the contract with the will then for the impact risk study. We completed other parts, but the scope include. the sw research. So we are going to conduct a study in this end of this fiscal year or next fiscal year. Yes, moving on to the interest income. This is also underestimated, fiscal year 2425 budget. It says 345,000, but we have collected about 425,000 as of December 31st because county pays interest on the code databases and this is out of February 28th. So the third quarter is not included. So we are projecting about $850,000 in investment income. Next slide please. So moving on to of operating expenditure, the first item is salary and benefits. So there are, you know, difference in charges compared with the prior, you know, district governance and the city governance. So the budget include former general manager and the board members' salary and the benefits, including seven included in $780,000, $1,000 budgeted number. And the benefit include pension or paid over the desire to retire, health benefits and the active members health benefits. And also pension contribution includes for employee from temp agency. And the actual include, actual is 579,000. This is a combination of the prior governance and the city governance. So Q1 include board members salary and benefit and also Q1, Q2, former GM, general managers, salary and benefits. And it also includes former general managers of our payment, the site was presented to the board. And going forward, we still are obligated to OPEB and then pension contribution for district retirees. And this is a new item. We have the UTT manager and his salary is going to be charged to the district partially based on the assignment. This happens after 401. And it's not showing up here, but it's going to include the cost recovery for the cities internal supporting departments, such as city managers office, city attorneys office, finance office, upon completion of the cost allocation study. Tom, I have a question. Yes. So basically since the city took over, there's been what we have one employee working there full time. And then we contract out the rest of the services. So how does that show up in those expenditures? Yes, so sorry I didn't explain it well. So yeah, after a week to cover, as a city to cover the governance, we had former general manager until I think end of January or middle of January. So his salary had been charged and then showing up on this actual $5.79. So my question is so for next year, how will this change different contracting out? So will that salary and benefits decrease and contractual services increase? Yeah, so the maintenance workers and Adam and employees, charging work not under salary and benefits here. It's under contract or services three, nine below. So the going for the city's salary, I mean, so UTT manager and then we have administrative assistant position. So UTT manager's position was partially charged going to be charged to the district. I believe it's about 70% of the salary. And the other position, administrative assistant position is fully going to be fully charged to the district. So about 1.7 FTE, salary and benefit are going to be charged next year. So for the internal service department, salary and benefits are not going to be charged as a salary and benefit. Instead, it's going to be charged as a cost recovery icon. And then it's going to be separately shown on the budget line. Thank you. Well, can I can, Tom, can I follow up with through the president? Can I follow up on that question? So I'm not sure that I understand then where are payments because we must be making payments to West Bay Sanitary at least. When did we take this over? Just some January? October one. October one. So okay. So there it's we've gone through at least a quarter. These are actuals as of February 2028. Under temp contractual services is that where we would see the performance that we've made to West Bay Sanitary? Yes, and I'm gonna get to it in the polling slide. Okay, all right, thank you. Yeah, I did have a, so for me to fully understand and appreciate the update, this is sort of an update. I would like to get a copy of the 2324 actual. Also broken down, I always make that request and I think that we all get it. to break down each of these categories, so for example, contract services, this is the big category, but I wanna see the details of the different contracts and the amounts. So this is more, I don't expect you to know the answer now, but I would like to get a copy of the 2324 Actuals. And then as we're building towards the budget now, I think we'll get a fuller picture of what it is that the sanitary district as a subsidiary of the city subsidiary of the city is now projecting for 2526, right? Because that's, I assume that'll be part of the budget hearings. At some point we'll have a budget hearing on the sanitary district. Is that we'll have? Yes. So we have two budget sessions on 13th of May and then 27th of May. And then we're going to present the EPSC budget on the second session. Yeah. So as long as we're leading to those hearings, I just want to remind you know our staff or I guess primarily you and our city manager to provide the council members and board members at this point also with a notebook which is more of a reference. It's not like I'm going to discuss in detail who the different contractors were, but I would like to have it as a reference. So if I have any questions, right now if I were to ask you, okay, so we spent, you know, 469 contracting, so who is that, you know, and what amount of money, legal services, what is that, whatever. So I'm just, we're already in May, we're going to be leading into that. I just making that reminder that we need a reference notebook. It's kind of thick, but it's not to be discussed completely. But if there's a question, then I can look him up. Or if the public has a question, then it's easy reference both for the city overall budget and for the sanitary budget. So that's just a request or reminder. Thank you. Yes, we are planning to provide a detailed report for the sanitary district as we did for the city. It's already published for the May 13th meeting. And back to the adaptive fiscal year 2023-24. It's actually, I think, publishing the website, and I can send a copy to you separately. Okay, so moving on to the next slide. The next item is, thank you, treatment contract. So this is a treatment plan contract with City of Palato. So it's estimated for 2.1 to 2.2 million dollars. We pay for Q122. So this estimate is pretty accurate and 10th contractual services. So this category include the five maintenance temp workers. They are already terminated. And we have four administrative staff contracts. And now it's reduced to one admin. And we also had one IT support contract and that contract was also terminated and after October 1st but I think they started getting us or started working from November so this actual amount 469,000 including the West Bay contract for about $80,000. So legal services, as I mentioned earlier, all the charges are from the pay-visonization. We budgeted, I mean they budgeted 750,000, but we have extended for about 148,000. Next slide, please. Next, accounting and the related services. So the district used to have in-house CPA. And I think the contract amount is about $10,000 on a monthly basis. So that actual amount, $108, include the previous district CPA's contract amount and that 148, I'm sorry, 108 include the artists, services and other accounting services. Insurance district participate in the risk for a special district risk management authority, also known as SDRMA, and this $220,000 budget, we present the premium, but the actual premium is costing about $206,000. And you know, participation to the CDRMA, we will end at the end of the fiscal year. And the district is added to the city's risk pool at 1JPA. And we're going to have some cost saving. We are estimating about $40,000 additional premium to the plan JPA. So we are probably saving about $150,000 additional premium to the plan JPA, so we are probably saving about $150,000. Next slide, please. So moving to the capital expenditure, so this, in an adaptive budget sets $5.4 million capital budget. And then I review the adaptive budget document, which was published on July 30th. You know, $5.4 million was for Sanitori Surahura replacement project and it says this include power letting of the existing track line to the wastewater treatment plan but actually capital expenditure include only sewer place replacement project at Beat Street, Clark Avenue and Green Street provided by the Ranger Pipeline company. And I think notice of completion document was reported to the board, I believe. So we are not expecting any capital expenditure in the rest of the fiscal year. So this $1.7 million is going to be the capital expenditure for the year. Next slide, please. We're done. I'm happy to take any questions. Yeah, I have a question. How much should we spend on the auditor that gave us presentation? I'm sorry, I didn't catch that. What presentation? How much did we spend on the auditor? Who did the audit of the sanitary district? Oh, we spent about 25,000 dollars, I believe. Okay, thank you. Of course. Are there any more questions from Council members? Any public comments on this item? James? Seeing none. Okay. If there are no, I guess we'll move on to the next item. Item 15 adjourned. Our motion is just to receive the report correct. So we that is correct. We receive the report. We'll move on to item number 15, which is we're going to adjourn the East Pole also sanitary Sanitary District Board Meeting and reconvene City Council. I believe there was space for board reports. Yes, are there any board reports from board members? Seeing as there are none, we will now adjourn the East Pell Office of senator district board and reconvene city council regular meaning with mayor Martha Berrigan. Yes. Thank you with that. We're going to move on to item. I don't know if we have any public hearings item 16. Okay, so we're moving on to item 17, which is policy in action 17.1. The Apollo mobile estates. Low program and I believe. We might have a presentation for that. Is that correct? Yes, we have a presentation by our Housing and Economic Development Manager, Karin Kamacho, and Tim Davis from Hart, who's been working with the city. Thank you. Good evening, Councilor Karin Kamacho, Housing and Economic Development Manager, our Housing Project Manager is available tonight. So Tim Davis, Housing Consultant, will be presenting tonight's item. Thank you. I hope you can hear me. I, Councillor's Mayor and Vice Mayor. This report is about the transition from the Palo Mobile Estates loan program to the Affordable Housing Preservation Program. The, let's see if I can get to the next slide. There it goes. The recommendation we're asking for tonight is to resend to million 50,000 from the Malpalo mobile estates or PME loan program, allow expiration of the EPA can do administration contract on May 15th and redirect funds to a no affordable housing preservation program. Sequel exemption is in place as action is financial and non-project based. For a background on the PMA loan program, the Palomobil Estates is a 117-unit mobile home park in 2008. Park owner initiated a subdivision of the park. In 2010, the city approved conditions of approval for subdivision. In 2020, the park owners, Palo Mobile Estates Associates, informed the park residents they would convert the park to the legal ownership status of resident-owned park similar to a condo conversion, which had been reprieve previously approved by the California Department of Real Estate. Under this new status, residents are no longer protected by the city's 1998 rent stabilization and eviction for good cause ordinance. However, residents with households at, with incomes at a below 80% of AMI have protections under state rent stabilization for mobile home parks. Prior to park conversion, the park contained 100 spaces occupied by resident-owned mobile homes and 17 spaces occupied park owned mobile homes. A feature of the conversion was that under state law and an earlier lawsuit, settlement agreement each household had a time-limit option to buy the space they were renting from the park owners for discounted price. In the initial exploration strategies to support local home ownership options, the city considered buying the entire park, including potentially forming a resident cooperative. While the source of funding was not identified, the city did move forward in 2021 with the City Council approved $2 million from the Housing in lieu fund to provide loan supporting approximately 12 current residents and purchasing and seeing the lots and which they reside. The housing in lieu fund is restricted to affordable housing efforts. The program offered zero interest loans to pay for up to 50% of the value of the lot for households making up to 80% of area median income. As a condition of providing public funds for public benefit, the city imposed resale price restrictions for those lots to keep them affordable upon resale to future households. At that time, the city also committed $50,000 towards the administration of the program and executed a contract with EPA Candidate to implement the loan program. EPA Candidate's payment for administration was contingent upon loans being executed. Because no loans have been executed, EPA Candidate has not billed the city in the administrative fees. In 2004, the city council adopted Resolution 46-2024, increasing the maximum amount to 80% of the purchase price and expected the loan to be $10,000. the City Council adopted Resolution 46-2024, increasing the maximum amount to 80% of the purchase price, and expanding eligibility households are already up to 125% of AMI. And the contract with EPA can do is extended until May 15, 2025. EPA can do has completed extensive outreach to the households. However, there's still been no residents who've taken an interest in the program. As of today, 88 lots still owned by the park operator. The cost or 300,000 to 325,000 cost are a lot. The 2,250,000 remains unused in the housing and blue fund. So city staff working with the PE can do and looking at the situation felt that it was more important to make sure that those funds were used for affordable housing programs. The, they're looking at creating a preservation program which has been worked on for several months to create guidelines for that program that would allow for greater flexibility of use of the funds to preserve affordable housing throughout the city. It aligns with city strategy and preservation priorities and support greater flexibility and impact. This has been developed under the 2020, 2020, affordable housing strategy and the 2023 to 20 2021 housing elements. It provides fast and flexible funding to acquire and preserve existing housing. It prioritizes nonprofit developers, land trusts, and experience community organizations. It focuses on preventing displacement and protecting by-pock and low-income communities. Input on program guidelines provided by developers on December 12, 24, 2024, and by the community in a well-attended meeting on April 9, 2025. $34,000 in county seat funding through the equity innovation fund grant is the city makes allocation by June 2025, making a total program, initial program funding of $2,884,000. This reallocala should ensure the strategic housing use emphasizes equity, preservation, included extensive public input, the lines with long-term sting goals, and opens access to external funding opportunities. I note on something in your staff memo, there was a paragraph that mentioned what these other sources or other uses that the 2.2 million 50,000 could be used for. That because it comes from the housing in Lufun, these funds have to be used for affordable housing, either for the creation of affordable housing or preservation of affordable housing. so it cannot be used for all the specific items that may have been mentioned in that particular staff memo. However, in order to make clear that staff are working towards meeting the priorities that the City Council has set recently, will this table gives you some sense of what things we can fund through which programs. So, the housing preservation is a very important thing. Will this table gives you some sense of what things we can fund through which programs? So the housing preservation can be fund to the housing Lou fund, transit occupancy taxes, and also the county's equity innovation fund. Home repair program can be funded through community resource funds, measure JJ and county CDBG funds. First time home buyer assistance can be fund to the housing assistance fund, transit occupancy taxes and the housing successor fund. For college prevention can be fund through measure JJ review and potentially updating the inclusion housing policy. This is actually an effort that is underway in cooperation with 20 unelements and a number of other San Mateo County communities in a joint grand nexus study, which is being funded largely by an MTC transit or a community's policy grant and also can be supported by housing and blue funds. Any questions, Karen Camacho, Amy Chen and I are all here for any questions you might have. Thank you, Mr. Davis. Do we have any questions from the council members at this point before I go to public comment? No, no, no particular questions. I think the report is pretty thorough. I think it documents the efforts that the city has tried for, you know, 15 years or so to try to help the Mobile Home Park residents and even extending this, this loan program. So I think it makes sense what you're proposing that it just expires and then focus on the preservation part. And I do want to, on page 149, where it says about various reasons why the city could not potentially we look we were looking at the city buying the properties and then you know going from there my recollection is also that the owner didn't want to and maybe EPA can do can remind us of that so when it really comes down to why the reason is not that the city did not try, is just that the owner didn't want to do it. And that might have been a better situation for everyone, but it is what it is. So thank you for your report. And I think later on, when we look into the various strategies for housing, for the ability, this will be some extra money that can be used for preservation for sure. And maybe leverage the funds for more. So thank you. Thank you, Councilmember Arbideca. Do you have any more comments or questions before we go to public comment? Yeah, hi, on page 155 of the report, um, it recommends or I just read what you have written. And the council also identified high priority housing initiatives that could potentially benefit from housing and loofies, including an entrepreneur, home repair, financial empowerment, foreclosure prevention, that's B. The ones that are identified as being possible uses are A, launching a home repair program, C, implementing a first time home buyer assistance program, and D, which is launching a foreclosure prevention fund program. Could you expand on that on the report? Those are also possible uses for through the chair. That was my comments I wrote that in error. Housing and lieu funds are governed by our municipal code. And they basically can be used in some for acquisition of affordable housing, whether that be rental or ownership housing. But so I goofed in writing that, well, technically I wrote potentially, but that's a leading tool, leading that they cannot be used. Thanks for the clarification. So I am in favor of the recommendation by staff and certainly all the work that has been done both in the community as well as by staff and can do reaching out to the community to set up this housing preservation program, which is in some of conjunction with County 21 elements. So yeah, I definitely support the resolution. Member of the middle. With that, then I'm going to go with public comment, James. I think we have a hand up. Do you have one public comment from Adrian Bryant? Thank you good evening again. I just want it to ask that you would consider. I remember I was very glad that the city tried to preserve some of these spaces for the people who were renting the mobile home park spaces. But unfortunately, I see from this report that no one really took, was interested or didn't have the availability to do whatever it was that was being offered to them. So, and lieu of using these funds, I would number one like to see that it would be put into home repair fund, including utilizing habitat for humanity. Number two, assistance to first time home buyers, and thirdly, whatever the other recommendations by staff that was presented end of report. And that's all. But I hope that you will consider number one and number two, home repair fund, because you already are utilizing unique a little bit more for what you have put into what was used to be the ARP refunds, and of course the assistance for first time home buyers. That's all. Thank you so much. Good night. Thank you, Ms. Adrian. Is that it, James, for public health? Last week? Okay. Thank you. So with that, we're going to go ahead and I'm going to ask for emotion to accept the recommendation for item 17.1. I move. So with that we're going to go ahead and I'm going to ask for a motion to accept the recommendation for item 17.1. I'm going to read out the resolution. Any seconds. I have a question. So for this, we're, it mentions some alternatively uses for the two million dollars. And so we have listed a number of alternatives, including could benefit a lot of those funds are listed, including like the home or launching a home repair program, foreclosure prevention, first time home buyer, foreclosure prevention fund, as well as reviewing and updating our inclusionary ordinance. But this allocation is going to a different program that doesn't address what the priorities that we've provided. And so my question is, is why are we assigning this to a PME loan program to the affordable housing preservation over the other alternatives? It didn't mean how long it was going to be. Okay, for the third time. So, thank you for that question. And I just wanted to remind you all that we had established these efforts with the Preservation Fund with the 2020, the most recently adopted affordable housing strategy. And so the city had last year applied for a grant through the county to advance this work forward. And we're now in the near final stage where the guidelines have been developed and we're ready to issue a NOFA we just need the funding allocation. The county will be providing 34,000 and seed funding if we are able to make this dedication by the end of the equity innovation fund grant from the county, which ends in June of this year. And as Tim is sharing this slide, we will be coming back to City Council after the priorities have been discussed and finalize to provide recommendations for funding allocation for these other programs. So, this specific allocation of2,000,000,000, is only 28% of the total housing and lieu fund. So we'll be considering the housing and the lieu fund, as well as other funding sources shown here on the screen for the other housing priorities. So, reallocating this to the affordable housing preservation unlocks 30,000. So, this two million reallocation unlocks 30,000 dollars. Is that what you're saying? Uh, for the county. Yes, that's correct. Okay. So, and I'll explain it again, because this is, this was, I made the staff report, staff wrote a report, and I was the day after our council priorities, I said, these are the direction that council said, can I get this in there? Full disclosure, I should not edit staff reports at 1 a.m. I edited the staff report at that time, and I said, hey, we could potentially do this. And I did not read the municipal code. The municipal code chapter 18 section 37 110 housing fund described be the money's in a housing fund. And all earnings from investment of money's in a fund shall be expended exclusively to provide rental housing affordable to low income households or below ownership housing affordable to moderate income households or below and Any special needs populations in a city in a city consistent with the goals and policies contained in the city's housing element So that there's a little bit more limitation. I know I wrote the word Potentially but there are limitations to what we can use the housing and Lou funds for of the A, B, the five items that I said potentially for potentially implementing a first time how our home buyer assistance program could be. However, what Miss Camacho was shown is that this is $2 million out of, I'm not sure if this $2 million is already taken out of the housing fund and going back so that would be $18 million in our housing fund. So putting this $2 million which remains staff's recommendation toward the preservation strategy would not take away from our ability to use housing funds for other things Okay, so Yeah, cuz I was confused cuz you know looking at this report it doesn't make sense if that's what you're saying like you can't even You're saying that there aren't these alternative uses aren't Available or they can I so a home program, repair program in my opinion doesn't meet the definition of allowable uses. A financial empowerment and foreclosure prevention program also doesn't meet that. Implementing a first time home biresistence program potentially could, launching a foreclosure prevention prong isn't really acquisition of new housing. It's preserving it. I mean, it's odd that we're saying it's the housing preservation, but it's a little different if you look at the details of what the funds are intended for. And then reviewing the inclusionary housing ordinance also wouldn't be part of this. I'll second the motion. I'll second the motion. So all in favor say aye. Yes. motion. Okay. So all in favor of say aye. Yes. Aye. Aye. Okay. So moving on to item 17.2. The motion passes. Yes. Thank you. 17.2 University Avenue 101 pedestrian over crossing project update and contract amendments. Thank you mayor and members of city council. Humsla Javid public works director. I will be giving this presentation with Mr. Scott Buckley who is the construction manager for the projects. I just give you a second while I share my screen and Melvin if I can request Scott B. Let him as a panelist that will be great. All right. So tonight we're going to talk about the University of any 101 pedestrian overcosic crossing project. We're going to talk a little bit about the project where it's at currently with construction. We're going to talk about some of the delays that we faced over the last several months, and then we're going to finally wrap it up with the next steps. Big background on the project. The project has two components. Number one is the construction of a 14-foot wide pedestrian and bike over crossing over the 101 Freeway at University Avenue. And then the second part of the project is the interchange improvements at the 101, both 101 North bound and South bound off ramps. The project will be constructed to meet ADA compliance, which is the American With Disabilities Act, and all of the improvements at the landings, including the The curb ramps and sidewalks and ramps are all built in accordance with ADA laws. The project is funded by six funding sources which vary from federal, state to local sources. We are currently in the construction phase and there are three contracts the city has pertaining to the construction phase. So number one, the M-MCM construction ink is the contractor construction contractor actually building the project. Guaradalea Construction Corp. is the construction managing firm and Mr. Scott Buckley is here and they are representing the city To ensure the city interests are all met on the project and managing firm and Mr. Scott Buckley is here and they are representing the city to ensure the city interests are all met on the project. And then lastly, we have ACOM technical services and ACOM is the project designer. They've actually designed the project and now they're serving as the design supporting firm during the construction phase. With that, I'll pass it over to Mr. Scott Buckley who will provide an update on the construction activity and take us away on the following slides. So Scott, here you go. Yeah, thank you, Holmesa. Again, my name is Scott Buckley. I'm with Garrett Delay. I'm the construction manager and the resident engineer on the project. I'm just a quick update on the project. The bridge is nearly complete. I'd say we're at about 85% on the entire project. Right now we've got the pieces of fence have been fabricated and these are the fences that are going to go along the bridge. They're being installed right now along with new lighting that's incorporated into the fencing. And then we have our electrical contractor who is also installing light poles all the way from Woodland down to Donahoe and they're changing and upgrading some of the signaling. So we're gonna have some traffic closures at night, coming up here in the next couple weeks. And then they're putting in things like new crosswalks and push buttons. They're also putting in new barriers along US 101 on either side where they've got the exit and entrance ramps and over the next couple weeks we're going to be grading the new sidewalks placing new sidewalks is going to start in just a couple weeks and then soon after that they're going to come in and pave the new path that goes from woodland to to downhill and that'll be setting us up for eventually getting all the new landscaping in. I'd say change the slide here. Okay, so just real quick on the project schedule, we did start the job in October 2023. We estimated we have it complete by the end of 2024 with closing it out this spring. We are delayed a little bit, so right now we're on track to finish the project this fall or late summer. Just a couple of the delays that are most prominent. First there was fill material, the contractor to bring in many trucks of fill to build the level up behind the bridge and their source of Phil overpromised and they had to go to other sources and they have to make sure the material is clean and they have to go through process. So they did have quite a delay with bringing in that material at the beating and at the job. Then we've had some reindeer delays over the last year and a half. And then the big one is the fence and the lighting design and construction that's taking quite a bit of time to do and it's very elaborate change so I'll show you a little bit more detail on that in just a second. And then fourth, we've had a lot of challenges with CalTrans projects that are happening in and around our job site and trying to coordinate with them during our work. Okay, so this is just a quick summary of some of the things that were affected by the lighting and fence design change, and you can kind of read down through them and just to emphasize, for example, the increase of light fixtures one from 42 to 198. And then it affected all the fence and the fabrication and we had to create some mockups too Let's go to the next one This shows what our plans look like before the change and then after the change and the most notable thing is you can see each fence Bench post went from a single post to double posts and then in between the double posts You'll see that the light fixtures are Incorporated there I'm in the after picture on the left hand side you'll see one high and then on the next one you'll see a low and it alternates high low high low across the entire bridge All right, let's go to the next one Here's another before and after picture just to give you a quick view of the complexity that was added. So before, these are the electrical drawings and it just shows the different pull boxes with electrical lines. In the picture afterward, you'll see we added lighting to the other side of the bridge and it creates a whole other set of electrical lines and it's quite a bit more elaborate. So it's been a big change. Let's go to the next one here. So coordinating the projects in and around our job has been unexpected, but it's been a challenge. So the green right here represents the area that we give to our contractor and we say, here is your space to operate in. Please do all of your work. And what we like to do is say he's responsible for safety and cleanliness and everything about that area. And then to our surprise, we had CalTrans come in and they were doing work on rehabilitating the existing University of New Bridge. And by that, I mean, they were taking off the barriers, putting on new barriers, putting on new sidewalk, resurfacing it, new median. And then we had CalTrans come in and they're calling it their US 101 median project. They're repaving and putting a new median barrier throughout the entire job. Interestingly, we have a column in our new bridge that goes right down in the median and the median widens out around it. They did not have that on their plants. So we've had to have a lot of coordination efforts between us. The third CalTrans contract is for the southbound off ramp. They're doing some new landscaping and irrigation and some lighting systems in here and it conflicted with our plants. So in the big picture, we've had to get all of these teams together and coordinate to make sure that we're doing things without having any conflicts. So typically when this is happening, if you have not a lot of focus on it, you'll have one contractor filing a claim against the other contractor saying that he was in their way, and this contractor saying that he was in their way. And you get this back and forth both sides are getting claims. So we've brought the team together. We have regular meetings with each of these teams to coordinate and make sure that everything is going smoothly. We have had no claims of anybody being in anybody's way. So that's a huge success on this job. But it's taken a lot of extra time. All right, let's go to the next one here. So we have received seven notices of potential claim from the contractor and they're listed off here. I'm just gonna summarize them really quickly. We're calling them potential claim reports or notices of potential claim. So numbers one, 3, 4, 5, and 6 are the contractor saying that he's looking at the contract and he's not finding that there's a specific bid item for that piece of work and therefore he's owed extra and he wants a change order. So, that's what he's sent in. We disagree with him and we've gone over the contract language Several times and we think the contract language is absolutely solid. I don't think he has a leg to stand on with these But I'm showing them here as unresolved potential claim issues. Number two is the contractor claimed that we Delayed them by one month and getting the project started His own his own documentation conflicts with what his claim is. I don't think he's got any traction there either. And then number seven, the contract to put in some conduits. This is a small one. And then claimed that they had to be moved and because it was a change to the lighting that we were responsible or the city was responsible to pay an extra to move them, we don't agree. So if I total all these up, you'll see there's about $95,000. I really do believe that this with us staying on top of things we could actually come out with this being zero and none of these claims being filed at the end of the job, but they are still open issues. To add to this list, I do have to mention one thing. We do have one potential high cost issue that we're working on with the contractor to resolve, and which might become a claim, but they have not notified us of being a potential claim. And that is that they have time-related overhead, which is a bid item on our job. And they're saying that they would get time-related overhead for every day of delay on the project. And they're estimating that it could be as high as $600,000. We disagree with them. We also know that many of the delays on the job are a result of something that they did and they are responsible for. And we are not going to say that that is something acceptable. There are some delays on the job that the contractor is not responsible for and we do need to address that and it may come to this calculation of terminated overhead but it's not going to be $600,000. It's be significantly less. But we're discussing it with them and it's a continuing effort there. And I'll hand this back to Hamza. Thank you Scott. All right, to wrap us up on our final slide here. As Scott mentioned, you know, we're moving forward with finalizing the construction phase, working on lighting, finalizing sidewalk, and finishing the ball bouts at the intersections. In order for us to move, we do need an additional appropriation of $400,000 at this point, $405,450. And that is to support the two contracts we have, number one, with Scott's firm, the Care Delim Associates, and then also with the ACOM in order to complete the design phase support. How we are planning on funding these, we have $193,000 from our CIP funds through a condition of approval from the University Plaza project and then $212,000 from our General CIP funds. With these additional sources, we can carry the project through through the end of the construction phase. And so that's the request tonight, our updated completion due date or updated completion date will be July 2025. Obviously that is the completion of construction, but there is also a close up phase after that. So we do need to make sure that we have additional budget to make sure the punch list items are completed, all the construction related issues are resolved. If there are any claims and those are also settled. So that is why we do need additional budget beyond the completion of the July 2025 date with the construction manager as well as the design firm. So with that, I will wrap it up and I will have a minute of questions. Thank you Hamza. Thank you. For your presentation and also Mr. Buckley for sticking around. I don't know if we have any questions from the council. Yes, Mr. Dyn. Yeah, hi, Hamza. As part of the original design of this, I believe that this was coordinated with the subrhodoproject was going to be moving the 101 ramp in some ways with that impact this project at all. It seems like it's kind of an awkward plot spot where they have to cross the 101 off ramp as you're heading off of 101. Yeah you're talking, Mr. Dianne, you're talking about the one one, you're talking about the one one northbound on ramp. So we are not doing any work to the on ramp as part of this project. That is, that is also Brottles project and we're not touching that, that area. So this, this, this could change if it's ever, if that's ever, they ever go ahead with that, and they would change that to make this more. No, there will be. Yeah, there will be no impact. Okay. And then the second question ahead. I know we have $6 million Just dedicated to lighting in our budget, which can only be spent on lighting is any of that money being used for the lighting on the bridge budget? That is correct. Yes. All the lighting that is being installed on the bridge is being utilizing the lighting fund for the city match portion. Like I mentioned before, there are six different funding sources. So we're trying to utilize the external funding sources before we touch our local funding sources. But yes, for the lighting, we are utilizing the lighting fund. Okay. Thank you very much. Do we have any more questions? Yeah, so I am a little, um, a little concerned about that potential change order that is related to overhead, the contractors overhead time based on delays. Um, and I'm going to ask you all to, to, to keep us informed, almost in real time. I don't want to have close to completion or after completion, a $400, $500,000 change order presented to us. So I just wanna make sure you guys are on top of it, but you were convinced to the city manager and to the city council that is not going to get out of hand. Because it's, you know, the whatever, the ultimately it is going to come down to negotiating with this contractor, but if he has that much on the line, I would assume he's probably going to be as aggressive as possible trying to get it. I'm sure ACOM is doing a great job, but I just do not want to get hit with a large change order at the end that we haven't been apprised of. And I'm hearing Scott say that no, it's not going to be a problem. It's not going to be large, but I mean, the fact that it's being discussed, I think, is of concern to me. Absolutely, yeah, it's a concern to all of us as well on the team. It's a pretty complex matter right now because like Scott had mentioned before, there's a lot of variables to play and the contractors just like they do, they throw out a number. So it is something that we have to work towards in negotiating and over the next several weeks, I think there's going to be more information. I know Scott has been doing an awesome job trying to get the contractor to agree on something, but the contractor is sort of holding back right now, exactly on kind of working towards settling this. But we will keep you all updated as information is established. We will keep, I will make sure that Melvin is kept in loop and then the information is transferred over to the council Thanks, and then my last comment is just I mean, I think we all know this maybe we don't the vast majority of this project is being funded by the T.A It's over ten million dollars the summit the county transportation authority And as it is over ten million dollars. This is a fourteen point five million dollar project It is very rare that the that EA spends over 50% on a project almost never. And what I have noticed is that there is no signage whatsoever on our signage and it was brought to my attention by TA staff that acknowledges the incredible I guess effort they made to get this over the line including a last minute, $3 million edition beyond what you asked for, Humza. And so I mean, to the extent that we can correct that issue, I think it would be important. I know it's it's for the end. But yeah, I was was surprised and I probably should have noticed it that there is absolutely no mention of the largest funder of this project, which is the Transportation Authority in the San Mateo County, which we all actually pay into through our measure A, measure W and old measure A. So just one of the let you all know about that certainly because the public, but also to the extent that we can let other folks know and even signage it, that would be helpful. All right, thank you. You're welcome. Thank you, do we have any more questions from the council? If not, do we have any public comments, James on the side? I'm okay. So I think we would need a moment. Sorry, we do actually have one on that. Okay. From his Adrian Bryant. Thank you. I just wanted to concur with council member Romero. I can have my notes here that I was concerned about the unresolved outstanding claims for incurred costs. So I do trust that from his direction. That staff, I won't see in some sort of staff report, a change order of 500 plus K. And that indeed, hopefully that will be some real time information even for the general public, not just for council members, preferably in a staff report, that we can see if there's any other extra charges that we're going to have to incur. Thank you. That's all. Thank you. Those are only speaker. Okay. Thank you. I believe you wouldn't need a motion for the recommendation. I don't know who'd like to make a motion for item 17.2. I move I move we adopt the resolution for the University having a 101-piston overcroshing project contract amendments. Thank you any second. Second. Thank you all in favor. Please say aye or yes. Yes. Aye. Yes. Thank you. Moving on to item 18. Do we have any council report? I didn't vote. I would say say no on the last. Okay, item 17.2. Do we have any council reports at this time? No, okay, so I guess we're moving on to the adjournment of this meeting, which is 10.54 pm. Thank you all for your attention, your assistance in the meeting. So we'll see you next time. Thank you. Good night.