Okay, call to order. Roll call. Catherine James, present. Naomi Gray, present. Vanessa Justice, present. Tara Huffman, present. And just as a reminder, I think let's have our mics off when we're not speaking. Okay. I think let's have our mics off when we're not speaking. Okay, let's go to approval of the agenda order. There's one thing that I did want to move on the agenda order before we approve. I move to have the first agenda item be the Splash Camp 2024 review. So that would be a agenda item number. Oh, it is number one? Oh. Okay. Oh, Mark's bad. Okay. It's fine. Scratch that. Can I have a motion to approve the agenda order? I'll just go ahead and ask the committee to move to the next meeting. Can I have a motion to approve the agenda order as it is? One correction, excuse me, just to remove the consent and push it to the next meeting. We don't have a copy of the minutes to review. That's right. Item number two. I move to remove the consent calendar until the next meeting. So moved. All in favor of the modified? Aye. Okay, great. So we will now move on to commission and staff announcements. I will start. I have a note from our city clerk. There is the biannual ethics training for board's commissions and councils. The BCC's will take place during the next council meeting on October 21st. Council members are required to attend and commissioners and board members like yourselves are encouraged to attend. This training is every two years and it is two hours. Board's commissions and council recruitment begins in December. If applicable, please review the terms and with related to the Parks and Recreation Commission. We have three out of our five terms ending in February. And one of those unfortunately will have already served her second term and is not eligible to read up. So if you could start considering great applicants now, the application process will be online beginning in December. December 2nd City Council meeting will be moved to Thursday, December 5th to accommodate the election certification. Technology and communication update. Ucoming website redesign project. The City of Movallee staff, Lynn, Hannah, Franklin, and David are meeting to discuss this plan. A city wide website redesign project, which includes department subsites, such as recreation, librarian, sasim. This redesign comes at no cost because it was included into our original contract with Civic Plus, and the group is still in the initial discussion phases about a potential timeline, so no details yet to discuss regarding designer changes. Transition to dot gov. Marin IT is moving forward with acquiring all the relevant dot gov domains for the city and to switch over from dot org to dot gov is planned. The citywide websites and email addresses will be included in the switch over timeline to be determined. Aquatic and fitness center pass increased notifications. The preparation for pass increases on January 1st based on the 3% CPI communication to current pass holders began this week via email and the intention is to make all current pass holders aware of the changes in advance. Some of those changes are as little as $1 for the daily passes. Euthan team division, enrichment coordinator Natalie Byer, who is here tonight, started a new supervised play program at Old Mill School. The program is currently full with students attending daily until 5 p.m. This is a new program for us and a great success with collaboration from the staff, parents at Old Mill School and the district. Staff look forward to explaining the capacity once more staff become available and the program is solidified. Team coordinator Melanie Mack, who is also with us tonight, continues to have an outstanding daily drop in attendance at Teen Zone. The popularity of both the daily drop in program and monthly events have brought in a lot of excitement and interest back to our Teen Zone program. And the next Teen Zone party is going to be the pool party in December which is a collaboration with our Aquatics and Fitness team as well And that's it for my staff updates Any from parks Parks department has a handful of updates the first is that for the first time in about seven years We are using a central irrigation system This has a potential and we hope that it can help us save about 20% of our annual irrigation use that we use at Irrigate the Athletic field. Thanks to Frank Zanko for kind of spearheading that effort and finding some folks to work on that and being dedicated to it. Also, Maynard's Worker 3 the parks department, Justin Badao, has completed his IPM training. Mill Valley has been for the last 10 years and will continue to be a pesticide free city, aside from limited use of the golf course. However, the IPM is required still in order to A, have the flexibility to use organic pesticides and also is a requirement to be, is a requirement to state law that, you know, we are a city that has the word meanest quality that has used them in the past. And then my last pass will be hazard report. So. Sorry, do we have any commission announcements? No. If none, let's go on to presentations. Presentation of the summer camp, 2024 review by recreation coordinators. Melanie Maas. No, if none, let's go on to presentations. Presentation of the summer camp 2024 review by Recreation Coordinators, Melanie Ma and Natalie Byer. Hi everybody, thank you so much, Chairperson Justice for having us, members of the Commission Director Hal, Director Newman, Lauren, hi. My name is Melanie Ma, I'm the team coordinator at the Recreation Department during the school year I oversee teen zone, which Director Hal mentioned, and I also hold events about once a month. During the summer I oversee first through fifth grade splash camp groups. I was originally brought on in the department in 2021 as an after school lead in center of play and became team coordinator about two years ago. I have a daughter who will be two in a few weeks. She's a current preschooler and participated in slash camp for the first time in my first preschool. Hi, my name is Natalie Byer. I am the enrichment coordinator. During the school year I oversee the enrichment on site at our five elementary schools and, as Director Howe mentioned, I started Supervised Play an after-school program on-site at Old Mill. And I also hope you keep a preschool. I, during the summer, do my first preschool, preschool and kindergarten camps. And I was brought on at the same time as Melanie, about two years ago. I originally started working splash camp when my youngest child was in preschool at the center and then moved on to be a preschool aide, a preschool teacher, and then moved into my new position as an enrichment coordinator. Okay, so without further ado, let's get after it. Camp basics for splash camp. We held staff training June 17 through 21st. We had Juneteenth off, but it was a very productive four days with all of our camp staff. Camp ran from June 24th through August 9th. We took the week of July 4th off for a total of six weeks of camp. We have multiple camp groups. The first group is Barnacle or My First Preschool, which is 18 months to three year olds. It is held in our Kids Watch Room and we take about eight to 10 students at campers. Our cuddle fish is our preschool. It's broken up into a morning splash camp in an afternoon camp. And it's generally about 28 to 30. And then we have electric eels, which is our TK Kindergarten group, and about 14 in our man's Anita Room. Next up are the Barakutas, our first and second graders, which is traditionally our biggest group. They are in the cascade with the sharks who are our third through fifth graders. Next we have our CITs, our counselors in training, which is our middle school group, our sixth through eighth graders. They're a special breed in that they are campers, but a lot of them are interested in working with us in the future, interested in entering the job force. So we try to train them professionally to apply for jobs, to work with our camp staff to facilitate activities. We also offer extended care in the mornings from eight to nine in the afternoons from four to six. So in addition to our nine to four camp day, we offer care from 8 a.m. to 6 p.m. every day. So as we are planning for our camps, we start coming up with our themes in January. This was our last summer of 24 themes. It is broken up into our first through fifth and our kindergarten and preschool camps. We start planning projects in crafts, February through May. We secure our supplies and we start prepping projects, a lot of cutting things out, making things as seamless and easy for our directors to implement. Our first through 5th camp does one craft a day since our older campers don't always want to participate. And our kindergarten and preschoolers do two crap today, both one in the morning and one in the afternoon. In February, we went to a summer camp roundtable in Kattati, which inspired us to get the ball rolling on camp training quite early. Natalie and I had a lot of ideas, so we started planning as early as February at this last year. To create a solid and cohesive curriculum for that week. And we also planned basics for each week, theme songs, games, activities, all those sorts of things. Which leads us to staffing. We couldn't do splash camp without our wonderful staff. We had seven camp directors, 30 counselors and one volunteer who was actually a former teens on member who was just a little young to apply to be a camp counselor. So we wanted to be a volunteer for the entire summer. We had 23 returning staff members and 14 new hires. We understand that this is the first job for a lot of our workforce. So we like to have them apply as thoroughly and as professionally as possible. We ask that they apply on calOPS and attach a resume, which is super important. Once we review that information, we call them in for an interview with one of the three of us, Yuki Natalie or myself. If that goes well, we ask for a minimum of two reference checks, which gives us a really well-rounded picture of our candidate. If we want to hire them, we bring them into the community center to pick up a new hire packet. And once that is all turned in and they've been live scanned, they submit an availability survey for scheduling. And the rest is history. Our red-curning staff. At the end of every summer we do staff evaluations for all of our staff, preferably, unless maybe they're planning on not coming back. But our directors, no matter what, even if they were a director last year, are still required to always apply through CalOPS and go through the interview process. We never know what our applicant pool is going to be. So just because you were a director last year, that doesn't guarantee your position the next year. Because we just want to pick the most qualified candidates. So scheduling, we send out an availability survey in February. Those are due by mid-March. From there, we record all of their answers for their availability and we manually enter it into our spreadsheet, which takes some time. then from there we schedule based on need and the basics of what each camp group, each age group really needs in terms of camp counselors, senior camp counselors and directors. We publish their schedules on one to work by early May and then we ask that they confirm with me via email or text that everything looks good. It really drives the importance of communication amongst our staff and helps them take accountability for their schedules for the summer. So this week we had camp training June 17th through the 21st. Obviously we had one day off for June 10th. This year we really wanted to be more cohesive and combine our camp training with our aquatic staff more seamlessly. Our full-time recreation staff gave presentations, including welcome, introductions, kind of all the policies, procedures. We went over icebreakers with getting our counselors all together. Melanie and I gave a presentation on professionalism and communication. Our aquatic staff did CPR training first aid and AED, and then we also did a very thorough mandate reporting session. This year, Melanie and I really wanted our directors to take more ownership and take more leadership in the training role. So we asked them to do breakout sessions where they were teaching the counselors, both new and returning, kind of core things for camp. That included camp games and songs, icebreakers for the campers, positive reinforcement, time fillers, communicating with parents and guardians, and leadership within the workplace. Something that Natalie and I thought up after our Katari camp roundtable was putting on a mock camp day for both our aquatic staff and our land staff. Basically we had our land splash camp staff, assume the roles of counselors and directors for had aquatic staff as their campers. And we asked the aquatic staff to display typical conflicts or difficulties that our staff may face with the camper. Like a camper who doesn't want to be dropped off. A camper who disappears in the bathroom. A camper who may run away. So it actually really helped staff deescalate and diffuse situations in training. So they were prepared for those situations if they happened during regular splash camp. They did not. Then, on the flip side, we went to Building B, which is our Aquatics and Fitness Center, and Aquatics staff were swim instructors and lifeguards, and they had to put on swim lessons for our staff who were their campers. And so our staff got to an apt revenge on the aquatic staff and do things like run off into the locker rooms and disappear or disappear on the pool deck or knock it out of the pool. And it actually really brought both teams together and realized, oh, we both work really hard to do the same thing, providing a fun and safe environment for everybody. So we're definitely going to do that again. And it is splash camp. We can't do what we do without Aquatics. So a big shout out and thank you to our Aquatics supervisor, Elizabeth O'Koo, our Aquatics coordinator, Megan Torell. They staffed all of our swim instructors, our lifeguards, our swimmades, so that we could facilitate swim lessons and host open swim. We conduct swim lessons Monday through Thursday mornings for all groups, except for our little barnacles in my first preschool. We additionally have open swim for K through five Monday, Wednesday and Friday afternoons. Our campus have access to the cove and the deep end. If our kids want to get into the deep end, they have to pass the swim test. Personally, I don't think I could pass the swim test. So kudos to our kids. You have to swim the length of the pool. Once you reach the other end, you have to tread water for 60 seconds while counting out loud. And then swim back to the other side of the pool and you get a green wristband in your set for the summer. In total, we provided 625 swim lessons for everybody at Splash Camp. Overall, it was another successful year of splash camp. Obviously, we're a little biased. We had 341 unique registrants, but many attended multiple sessions, multiple weeks, some even the whole summer. Overall, we had 15 particles, 102 cuddle fish, 42 yields, 8 paracudas and 67 sharks and 32 CITs. So that was a total of 645 campers attended summer camp this year, an average of 108 per week. We are looking forward to next year. We will implement so many things that worked well. And we also are looking forward to doing year. We will implement so many things that worked well. And we also are looking forward to doing new things or adding back things. One of the things that we heard was bringing back dress up days that before COVID was a big hit. I would like CITs to lead at least one activity per week in all of our camp groups so they can continue to work with our staff and learn under their leadership. We are trying to implement directors taking more of a leadership role in planning and preparation of the curriculum, which we have been doing. So it brings up our time to do our other jobs. We want to continue to have aquatics and fitness staff and our camp staff work together beyond training, do more activities together to really understand that we're here for the same reason and that we are one big team. We've also been brainstorming bringing back things like cooking and baking, really trying to bring activities that utilize the community center space more and more of a draw for parents and campers. And lastly, really pushing staff appreciation. This year we wanted to put on an end of summer lunch in for every staff member part time and full time who had a hand in helping us put on splash camp. We provided lunch and then we provided snacks and refreshments that our staff specifically requested. So it was a little touch that made them feel like, oh, we do support them. We really care about you. We can't do this without you. So we need to explore other options, other ideas, to continue to show them that we really value all of their hard work throughout the summer. Thank you so much. Thank you for having us. Does anybody have any questions? Thank you so much. And then, Quash, John, I don't have a question, but I just wanted to say that was adorable. That camp sounds wonderful. I want to go. Very well done. Very well done. Very well done. Very well done. Very well done. Very well done. Very well done. Very well done. Very well done. Very well done. Very well done. Very well done. Very well done. Very well done. just given the fact that I work on the emergency preparedness you guys are doing a little bit of a training. Let us know if we can help maybe facilitate in some way the week that you guys do it. It'll be based on timing and we can get availability but I'm sure you bring in people maybe like a PD and whatnot so if we can help out on that it'd be a great way to kind of segue some of the other things that are happening in the city and bring it to those staff that are working with you. Yeah, it's a great idea. Thank you, Chris. Absolutely. Can you remind me the age group for cuddlefish, which is your largest registered? Oh, yeah. It's three to five year olds. So is that, do you think that's mainly because like other camps don't allow for that age group? Yeah, our first through second and our preschool are probably the largest age group. I think just because the barnacles tend to be a little bit small in the sense of people don't really need their youngest children, but that three to second grade, three girls able to second grade is they need adult supervision. They really need I think a lot of the childcare aspect of it, so I do feel like there's not as many preschool programs during the summer, especially for all day. Yeah, that makes sense. Are all of the, I'm sorry if you said this during the presentation, are all of the sessions typically full or how does that typically work with registration? It depends on the week really. If it's, if it's towards the end of the summer, it starts to peter out. People go on vacations. But I would say the first four weeks are jam-packed with wait lists. And then it also depends on the age group. Sometimes the sharks tend to be smaller compared to preschool and barracudas. But for the most part, they're pretty full. And it depends on the size of the classroom that we're using. The cascade room has a lot of space. So sometimes it's not full because they have the ability to have more kids. So on paper, you're not, you know, having a wait list. But in the smaller rooms where we have kindergarten and preschool, we have a maximum capacity. So kindergarten can only fit 14 reasonably within a room with counselors. So it's almost always full with a wait list just because it has less campers available to sign up. And is there drop-in available for the summertime? We have not done drop-in since I think before COVID. Do you have any plans to do drop-in in the future? Probably not. Right at this point. Even without Suomozans? It's something to consider. And then as far as curriculum and what you mentioned, directors plan and prep their curriculum. So can you walk me through that process of what it takes to plan and prep curriculum and when you do it, do you do it before the summer I assume or is it like before? Yes. So we pick our things in January and honestly from there it's us at our computers looking for art projects, activities, talent show type themes that will go with each week and it also depends on the skill set of the age group. So I'll be from my first through fifth graders be picking much more intricate art projects for them to do with our preschoolers. It's not going to be as complicated because they can't cut and paste as diligently as the older kids. And then from there, we talk to our directors about what their schedule is. We let them look over the things that we've picked. If they want to make any changes, we give them a deadline of like mid-May because then we need to order our supplies. And how do you draw on the previous years programming to inform the following years programming? Do you ever do that? We try to change it up so kids aren't repeating things too often, but there are times when themes after a few years will repeat. And then obviously we can draw from that. But we really want to make sure that if you're going through a full year, you know, every year you're attending, you're not bringing home the same projects, the same things, we want to make sure you are engaged as a camper, but also that your parents aren't like, oh, I paid for you to do the same thing I, you did last week, you know, the last summer. So we want to keep it fun and interesting, so we try not to repeat too often. I think that makes a lot of sense, but I can definitely see how you could set up like a five to six year running kind of curriculum that skips over, that doesn't double up for certain age groups in one of our worlds. But I will say that the mermaid week looked pretty cool. That was brand new this year, right? Yes. Okay. Any other questions? All right. Thank you so much for coming and staying. I can interject one thing about the Mermaid Camp. Yeah. That was also a staff led camp. It was separate from splash camp because it was the week before the splash camp programming started. And that was run by the Aquatics Division through Elizabeth O'Coo and both Natalie's and my daughter were in that class and they really loved it. So we will definitely be bringing that back and hopefully expanding it. It was really cute. Mars was super bummed that we were out of time and he couldn't do it. I just want to know when there's like the same curriculum, but for the adults to go do it because I'm miscutting and pasting so that's right. Yes yes would be good. Okay great thanks so much and let's go ahead and move on to public open time. Persons wishing to address the commission on subjects not on the agenda may do so at this time. State law prohibits commission action on any item. Not listed on the agenda unless commission determines that there is a need to take immediate action and that the need for action came to the city's attention after the agenda was posted. Other items will generally be referred to staff or received as information. When addressing the commission, please state your name and address. To address the chair, three state your views succinctly for avoid repetition, five limit comments to three minutes. Please note the chair will allow for time. For public comment on each agenda item. Do we have any public comment? Do we have any written public comment? Okay, excellent. Then we'll just move on to the consent calendar, which we are moving that one item. We already agreed on that. And so then we will go to our public hearing, which is the introduction of recommendations to make modifications to the Bayfront Master Plan, especially regarding the athletic field use conditions. Chair, Justice, commissioners, thank you for allowing me to give this presentation today. This is a presentation on the Bayfront Master Plan of potential 2024 amendment. I am Mark Newman, the Deputy Director of Operations and Utilities for the Department of Public Works in the City of Mill Valley. On the agenda for tonight is a little bit of history about the Bayfront Master Plan, the request that initiated this potential amendment, some commentary on it, considerations of those, and then time for questions. So the Bayfront Master Plan, you know, specifically looking at the softball field. This is on October of 1993, a historic photo. The master plan identified a small baseball field and it called from expansion to a 300 foot radius field. Baseball. In the 1990s, the field was changed from baseball to softball. Doug Gadsworth constructed, the back soft was constructed. And then in the 2004 amendment, the portable batting cages with an electrical receptacle and a drinking fountain were authorized. Those were constructed shortly thereafter. And then in the 2010 amendment, the field use conditions which were initially assigned to hockey south were expanded to hockey north. And that included keeping a play on Sundays and limiting the total number of, it changed the number of teams that could be on the field at one time to a total number of players to the field at one time to a total number of players, to the field combined. I have the exact text excerpt excerpted from some of these. So this is the original master plan. The initial site is 250 feet in radius. It was, then it was planned to be expanded in large with 300 foot radius field and partially relocated to the south. In the 2004 amendment, the mention of the gross softball is again to add a water fountain adjacent to the existing softball field. Allow gross softball league to set up a portable batting cage for seasonal use during softball season. Provide access to existing power source for portable pitch and machine during practices and games only. The 2010 amendment, here is continue the policy of no organized Sunday use on hockey north or south field. The 2004 amendment did specify that it was to the hockey south field. But there was a practice of not having play on North either. And then, delete from the Bayfront Park Master Plan and field use policy, the stipulation on the number of teams, and replacing it with the number of players participants. So in 2023, and excuse me, there are some typos on this staff report. Mill Valley softball is rebranded as Mill Valley softball. There are some typos on this staff report. Mill Valley softball is his rebranded as Mill Valley softball. There are some references in this report to Girl softball. So I apologize for that. In fall of 2023, Mill Valley softball made some requests. Those requests included things such as new covered dugouts, a snack shack facility, a scoreboard, a storage shed, additional bleachers, protected bullpenes, new bases and pitching your upper updated backstop pads, and replacing existing signs. Staff research determined that a master plan amendment was recommended in order to approve some of these facilities, and the condition of no plan Sundays also limits the number of games Milvai Softball comes scheduled. This is a picture of the proposed dugout. It would be about four feet of a center block wall with four feet of chain link above and then asphalt shingle roof. They would have softball appearances like a bat rack and also ideally integrated equipment storage to the site. The design would allow for some visibility through the dugout, which is one of the things discussed in the master plan at other locations, specifically that the field would be visible from, that you could watch the game from the berm that separates Hawking, North and South. The snack shack, the location of this could be integrated into a revised dugout. The desires for a full service snack shack, including, you know, electrical and plumbing. The feasibility of getting utility service to the site is an open question, as is getting approval from county health departments for food and beverage service. Pre-packaged food sales could be less burdensome. And it could be at this also could be at a company out of a portable structure, such as a shipping container or something like that. And Mill Valley softball has stated that they are willing to share the facilities with other field users. We're about into protected bullpen for Mill Valley softball to practice in. It would effectively consist of a fence and to predicting its foul balls and stop pass balls. There would be a brick dust surface with header boards to retain the brick dust and it would require some irrigation adjustments but it's something that can easily be integrated into the field and not harm the existing surface. So here are the three next steps. So today, here from the public of this meeting, direct staff as to what elements should be considered in a recommended master plan amendment, then potentially the commission could make a recommendation to city council at the November Park and Art Commission meeting, and then as early as the November 18th city council meeting, a master plan amendment could be adopted by resolution. And with that I open it to questions from the commission. Questions from the commission? First, Mark, I just want to thank you for this presentation. And I want to confirm the amenities that you've outlined for softball. What we are being asked to do as a commission and is simply to decide In the way I'm looking at it is that we are deciding that the conditions of use That are outlined in the master plan are not appropriate for being in a master plan and that the master plan. And that the master plan is the right place for amenities to be identified. And that the field use policy is where all conditions of use should live. That is correct. And to be clear, this meeting is to provide direction, to hear from the public, provide direction to staff as to what the commission would like to proceed with at the next meeting where a decision could be made. And so it would include things like would you like staff to investigate and to make recommendations for a proposed amendment on removing those field use conditions and also potentially allowing for facilities to commonly amenities typically considered appropriate for softball shall be, you know, considered part of this within to add to the master plan in this amendment process as well in addition to removing the conditions of use. And then would the, would the, as the process unfolds, is there are there two separate processes one for removing the conditions of use from the master plan and adding that language for softball amenities. And another one to approve those amenities? That's correct. So any project regardless of whether it's included in a master plan or not needs by municipal code is any project in the park is recommended by the commission for approval by the city council. And so any project similarly to the volleyball court that we heard last month that that that project was uh it was in the master plan it was after it was conceived it was approved by the commission and then it goes to City Council to be excuse me it was recommended by the commission then it goes to the City Council to be approved. And so another clarification is we do not need to discuss the merit of any of the conditions of use at this meeting. We simply need to determine whether we agree with staff that the conditions of use are inappropriate, an inappropriate place for, it's inappropriate for conditions of use to be in a master plan in general. I, to demonstrate that I understand your question, I'm going to rephrase it a little bit. And so, at, nothing's decided to this meeting, but at the next meeting, if there were conditions of use removed from the master plan, they would still remain in the field use policy document. Yes. That is correct. And so, the process of amending those field use policies would take place entirely separate from this. So we do not need to discuss today whether or not we think that any of the conditions of use specifically are inappropriate for this field. We simply need to discuss whether or not we agree that the conditions of use as a general policy should live within a field use policy and should not be in a master plan. I would hesitate to say what a electric commission should and should not discuss, but I think I understand your intent. And so I just and also I feel like this is a good lesson because we are about to embark upon a master planning process for Boyle Park. And I want to make sure that we sort of are establishing a policy that when we engage in this process to create a master plan like, you know, Tiburon has, Novato has, it is a process to identify amenities. It is not a process to decide how those amenities are specifically to be used on a day-to-day basis. Correct. Commissioner Jones, can I just clarify? Yeah. And what is all this for? Are you are you concerned with the public comment or the comment on this item? I just want to clarify that are the scope of what we are acting on right now is really limited. That we are not going through the conditions of use and deciding which one should be updated. We're just saying listen, these conditions of use are fair to will exist after we remove them from the master plan. We are just deciding that they shouldn't require three public meetings to amend them because no other field Maybe in Marin has these conditions of use located in a master plan. Okay, so right now the agenda item on the agenda This is a public hearing. It's an introduction of recommendations to make modifications to the Bayfront master plan, especially regarding athletic field conditions used as outlined in the staff report. The recommended action by the commission is to receive and discuss information and to receive commissioner and public input. And that is what the purpose of the public hearing. We can, we don't have to make any decisions today and we don't have to go deeply into a discussion about very much at all. It's really about fact finding. So that's what I want to say about that. Did you have an additional question? I was just going to ask just because you were using it as a learning opportunity, the difference of the, Mark, I'm sorry, this might be more towards you, but since you brought it up, Commissioner Jones, but the difference of the field use policy approval versus the master plan approval. Is that where you're headed with something? So the field use approval is an item that is annually approved that applies to all fields and is related to the field allocation. And so following those policies is related to whether and how much fields are allocated. It's an annual process that is brought to this commission by the recreation, arts and recreation department. And the master plan is the over-artroom document guiding how Bayfront, in this case, how Bayfront Park ought to be developed. Gotcha. And for the sake of what you just outlined with regards to the process moving forward, you're specifically talking about the master plan only. Correct. Gotcha. Just wanted to clarify, thank you. And I'm sorry, Commissioner Justice. It's okay, but yeah, I want to I want to clarify though that in the presentation We were directed to discre to discuss what elements should be considered in a recommended master plan amendment And so that's where I was for sure Focusing my questions on and I don't know if that's if that's not appropriate for tonight. I think you can do whatever You deem appropriate because you're a commissioner and appointed commissioner on this commission. So you know you ask the questions that you deem appropriate. I was just clarifying that yes we're here to receive information and that's it. So I would love to move on if there's any other questions or comments to the public but if there's any more things that the commission wants to say or ask of Mark, we can happily do that. So do you want to, like, so the next meeting then, we're going to be asked to, like, is there any guidance that, is there any questions you guys have that's any guidance for the next meeting when we are going to be asked to make a decision about the next steps. I just want to hear if there's any public comment because it's a public hearing. That's for me. But yeah, I mean, we can continue to discuss if you want. I don't have a lot of questions personally because I read the report and talked with Mark and stuff about it personally. But if anyone else has additional questions? I don't have any additional questions. I do think it's helpful to have a clearly sort of defined understanding of what it is we are going to be doing, even though we're not actually doing it tonight. So we know what we're preparing for for the next meeting. So thanks for that. Very clear explanation. Yeah, I always enjoy working with lawyers. It's good. Do we have a public comment? Am I? I love it. Do we have public comment? Or no. We didn't even get any e-mail to public comment. We just got the one. We did get one. Okay, so we have no comment from the public at all. Should we be concerned about budgets, placement, locations, anything else that we did not see in your visit? It's not really talking about budget, right? And- Yes, so there's no. A master plan document isn't really about- Yeah, it's about the intent of how the park would like to be developed. And I think even in your report it's that there's no fiscal really impact. Yeah, none at this time. None at this time changes to the field used policy could result in additional revenue specifically from play on Sundays. Thank you for that. So I actually did have a question about play on Sundays and I just I don't have it memorized about plan Sundays. Can you remind us who gets to play who doesn't and how long this has happened and did it happen before 2010? When it was then shut down and whatever else I'm sorry I just don't have the field allocation memorize and everything I just can't even remember if people plan Sundays and I'll have sports kids. allocation memorizing everything I just can't even remember if people play on Sundays and I'll have sports kids So so both hockey North and South are Unavailable for use on Sundays. Okay current field allocations. Okay at all at all At all and this is since 2010 or before that was there some play on Sunday since 2010 It was it was incorporated in the master plan so I can say with certainty from 2010. Okay, I will say that the language in the 2010 City Council meeting implies that that was a practice prior to this. Got it. But I don't have firm information. Got it. The assumption is that it was codified in 2010 with the update of this. I thought it was previous to 2010, like 2004. 2004 was when hockey South was developed as a field and as a condition of use of hockey South. They made it the same as North, yeah. They made hockey South not have play on Sundays. Okay. But again, we are not going to at the next meeting recommend that we're removing that rule. We're simply asking that it not be in the master plan. We're not we're not going to be you will not be asked to do anything with the field use policy document at the next meeting. There were a few items in the report that you noted seemed appropriate for a master plan. And I was wondering there was one that says like there should be bicycle parking for 20 to 25 bikes. Would it, my general feeling is that we are moving in a direction where the level, the master plan level should be pretty high level and it should be, without being vague, it shouldn't be overly specific. And so 20 to 25 bike seems rather inflexible if we wanted to add more bike parking in the future. So I wonder if there's a way to, since we're already in there, making it a little bit more flexible for future changes. Yeah, so I think there absolutely is room for those sort of things. And similarly to how potential language for the softball amenities could be, you know, amenities commonly seen, commonly associated with softball in the region. It could be something akin to bike parking appropriate for the amount of folks biking to the park on a regular basis. Right, okay. And all those things would be dependent on what the direction the commission gives staff today to craft for recommendations in a proposed amendment next month. Okay. Do you have any recommendations? Anybody? For what staff should look at specifically? I do. I would love it if you would look at the elements of the current master plan that are of note that we've identified already as being things that could be moved to field use policy section and also would help facilitate some of the current requests that we're getting specifically from the Mill Valley Girl Soccer League. Mill Valley Softball. Sorry, softball. Softball. That was a bad mistake. Softball. Because we've been talking about this for a while. We've been talking about this at meetings for a long time and that Mill Valley Girl softball has been trying to improve their one diamond that they have. And so I just would love to see the recommendations that would really facilitate continuing to make improvements that we have been working on them with and make it so that the council can review it very easily. So if we could just put that together, that would be my request. Can you tell me how it's going to look for a timing perspective? Does the request to make those amenity additions and changes come only after the master plan amendment has been approved. I think I think it ought to merely from the so-for-for-amidity improvements to the field. I think they ought to be initiated after the master plan has already been amended. Okay. Anybody else? We don't have to approve that, right? It's just a recommendation for staff. Yeah. Correct. Okay. Anything else? Or can we move on? Okay. Sounds great. Let's move on to the next item, which is Old Mill Park Annual Events Fear Review recommended action-receive and discuss. Thank you. Opportunity for us to just evaluate the six annual old mill park rentals that we generally look at with the commission in January. Last year it was on consent calendar. This year we're trying to go through our fee schedules and make sure that our rates are being followed per commission direction as well as making sure that we haven't had anything slipped through the CPI since last January, January 1 of 2024 was the first time the CPI went into effect per commission's direction. And it appears that the these six specific events, which I've referred to as legacy events because I feel that they're very iconic to Mill Valley, those being the Dipsy Race, Double Dipsy Mill Valley Follollower, it's Festival, Dipsy Hike and Run, Escape from Macatress, Trafton, Dipsy Race, and the Quadruple Dipsy Race. But they haven't had a fee escalator. So if you can see the spreadsheet there in Attachment 1, you can see when they were last to increase and what their current rates are. These are also a set of events that have been passed from staff to staff as a one flat rate, not as an hourly rate. So Lauren has done a great job going through what those flat rate were to identify based on their use requests, what an hourly per hourly rate is, dollar per hour. And some of those are out of line with our current 24 rates. And then our 2020 five rates are also included in there with this 3% CPI. Just a quick analysis, all but one are nonprofits. And only two of those are actually resident nonprofits. And they are all put on by different organizations. So none of them are the same organizations. So I just wanted to give that direction to summary to the commission. Ask if there's any additional questions or if there's any request to bring this bring this back to future meeting as an agenda item with any additional direction to staff. Can you just quickly just start on the grid start from the top just say nonprofit profit nonprofit. Sure. So if we start on attachment one with the annual Dipsy that is a resident nonprofit, double Dipsy is a non resident nonprofit. Escape from Malkatras is a non resident nonprofit. Mill Valley Fall Arts Festival is a resident nonprofit. Zero breast cancer Dipsy Hike is a non-resident nonprofit. And the quad Dixie is not currently a nonprofit. Okay. I would love it if you would make recommendations for how we can modify this schedule. It is really interesting to look at as the hourly is quite all over the place for each one of them and they have similar area uses. It's also quite interesting that they're all non-profit except for one that is for profit. And that could be for so many reasons as anyone that has experience working with nonprofits and for profits that are really just not, don't necessarily make a lot of money or, I don't know, maybe they do. But I would love a recommendation of how we can kind of formalize this to align with our Park Use fees and also be considering the fact that these events were organized, you know, for decades, decades ago, how we can kind of maybe do a graduated increase for them or something to kind of help soften the blow of any increases of rates that they might incur. All of these groups have submitted their 2025 request and applications. So the earliest I would want to propose any kind of rate change would be effective of 2026. Okay. So plenty of time to come back with a recommendation for commission to consider. As well as reaching out with reaching out to each of the groups we don't want them to buy any means think that we are not wanting them to be there because we we they are cherished in legacy events. They're very iconic. I think there's also some opportunities for some collaboration as well as reaching out to at least the one that's not the nonprofit to see if they have the ability to become a nonprofit, have since become a nonprofit or can go under another umbrella because I was significantly saved the money. Should we apply the fee schedule to them. And is there any, is there anything that we need to consider for the approval of the next application for 2025 before they've kind of been counseled and? Well, they've already submitted it and we'll plan on bringing that to the commission. Okay. We can bring it to the commission in December or even January as we normally would. I think it would be great to give them the notification of what our plan is. It should be evaluating changing their rates at all so they can have a planning process for at least a year. So at that, yeah. So when you bring it at that time, then we would basically approve if we continue with their current fees schedule or not. Okay. And one last thing I just wanted to outline is that one of the reasons why we ask this is that we're trying to really kind of solidify transparency with all of our rates, quality access, but also that collectively these six rentals, if they were charged based on the 2024 rates, that would be at a $9,178 discount that the city is giving away. And so I feel like that adds up, especially if we start looking at other facilities, which is on our, one of our internal projects is really memorializing and, and summarizing what kind of uses and partial use requests and compensation for other facilities are. Yeah, I appreciate you getting ahead of it. Thank you. Do we have any other questions? Sorry, I monopolized that question time. By we're just going to ask a simple one, we're just going to apologize. I didn't look at it, but on the last fee increases, this is where they sit today, correct if I'm reading this right? That's great. Okay, great, thank you. Awesome, any other public comment on this? If there's no other questions from the commission? Item. Lauren? Okay, if there's nothing else then we'll move on to the next item which is the Parks and Recreation Commission priority projects update. I'll talk about the first item. The first item is the Boyle Park Master Plan. Effective today we have all the appropriate signatures on the public professional services agreement with RHAA. Their consultant which will be our project lead will be going on vacation for a couple weeks and and the other one is the project. We will be going on vacation for a couple of weeks and then we should be able to have a schedule of community engagement dates to come next. We are already project two is to develop a playground replacement plan. DPW's management analyst will be reviewing all the playgrounds, plans and sites that determine the year of construction, if any restoration has been done, and the apparatus is present. Once complete, prioritization will be assigned, and finally funding sources will be reviewed and determined. For the third priority projects is to evaluate potential milliggrove improvements. A few minutes ago I met with Commissioner Jones at millergrove, discussed some possibilities for some benches and sort of a mini version of the amphitheater that was recently restored in Old Mill Park and next to the library. And that project could be done in coordination with the beautification brigade in 2025. Reviewing the Bay of Front Master Plan, we did have the public hearing today. That is in many ways the culmination of that effort. And next month we can make a recommendation to council And then finally the golf clubhouse The intent is to explore concepts and store and modernize the golf clubhouse to optimize use and preserve historical relevance to the golf course and Mill Valley We intend to work with communities with value it needs, designs, issues, and potential funding. The immediate project that is underway is both the ADA improvements that that project is in the design phase, and then also the Mill Valley Golf Club, Rotary, and Master Gardener are working together with support from the OAC and Scouts of Mill Valley to improve the Buena Vista entrance, the entrance path up the stairs, before the OAC in Scots of Mill Valley to improve the point of vista entrance. The entrance path up the stairs before next summer. Staff work supporting that began in September and volunteer work will begin this month. Amazing. Do we have any questions for Mark or? Ashley Director how or Director Nevin yeah, I just questions, but I'm super excited to know that we've got all the signatures that we need now to move forward on both parks So yeah, thank you And I just wanted to say that I'm like lovely to hear that the reason volunteers that are working on steps I know that's been a history in the past and so it's great to see that we're continuing to do that on whatever projects we can. So good to see. Thank you so much. Do we have any public comment on these items on this item? The priority of products. All right. If we don't then let's move on to the next which is Playground Safety Audit Update. All right. If we don't then let's move on to the next which is playground safety audit update. Yeah, so this is just going to be a verbal report Renata time this month to prepare something more formal but the The update is that Supervisor Zenko who is a sort of a playground instructor he after he got a certification he identified the play structure of a Lino park It's been one of the one's that was in most need of some renovation in the city so we Developed we put in a request for a CIP project that project was funded along with some improvements to Hockey park and the project that sick him excuse me the project of Milino Was to replace all of the play structure platforms. They were afraid in some places and had some you know edges that were where the material that coated the metal was was shaved off and exposed some sharp edges. That whole structure saved one platform that or a staircase that didn't fit right has been replaced and that staircase will be replaced in the next one to two months. Any questions on that? No, that's awesome. Thank you. Do we have any public comment on that item? Or any other questions from the commission sorry? Okay great. Let's move on let's move on to the DEI update Okay, two things to mention and we're lucky enough to have Tammy herned in here with us Moe Valley stands united against eight week reception was hosted at the community center on September 25th, which featured community voices, youth art, and inspirational panel discussion. And special thanks to Tammy as well as Michelle Terrell from the city as administration department. The team produced the event and hosting the upcoming related call for art. To replace the art boxes at Camino Alto and East Spaistia with Mill Valley stands United Against Hate, plus an image that will be produced by the artist. So that's a big lift and something new that they're putting on in conjunction with the Arts Commission, which will have a representative on the selection committee. So it's a great relationship builder there. And we'll have some new art on a pivotal corner in our entrance to our community. In second, the DEI art exhibition, the arts commission will open a new call before the end of the year for the DEI gallery space and the lobby of the Aquatics and Fitness Center at the community center and so look forward to more information about that. Great. Do we have any questions or comments from the public on this agenda item? Okay. Thank you for that good update. And then next we have some new business to consider, which we'll also hear from Tammy, I believe. Consideration to subsidize the spring 2025 Plamer and Fundraiser rental agreement for the Milvallee Community Center. Recommended action is to receive and discuss information and consider one, approving the tentative facility rental agreement for the spring 2025 Plamer and Fundraiser at the Milvallee Community Center with the 50% subsidy of rental fees and facility attendant fees to approving the tenant of facility agreement with modifications or three providing a disheall direction. Hi everyone, good evening. I'm Tammy Hurnden, if we haven't met before. I'm the DEI liaison for the City of MLAI. The item before you is to ask for your consideration to subsidize the spring 2025 Playmarin fundraiser rental agreement for the Mill Valley Community Center. I'd like to share a little background on Playmarin and its mission as it aligns with our city's values in creating equity and belonging. Play Marin was created by Paul Austin in 2008 to address the challenges faced by youth in Marin City in accessing extracurricular and athletic activities. Paul's vision for Play Marin has created accessibility and connections for our youth, enabling them to engage in team sports, programs, and camps within a diverse peer group. And through this, we now have a pathway for our youth here in Mill Valley to connect with neighbors and families in Marin City. It is a bridge that Mill Valley did not have before. By co-hosting Play Marin's annual fundraiser at the Mill Valley Community Center, we create an opportunity to support this important nonprofit in reaching its annual fundraising goal, ensuring it can continue its vital mission. And if you have any questions, I'm here to answer any. Cammy, thank you so much. I have been waiting for this day for us to co-sponsor something with Play Marin. So this is really exciting to see this on the agenda. And I've gone to the last two fundraisers. One was in the Marin magazine building in Salcido, which was nice, nice patio outside, quite fun. And the other was in the Portuguese Cultural Center in Salcido as well. And to have it in Malvalia at the Community Center to me would be so meaningful. And just help really solidify kind of our community partnership with Playmarin. So I'm super excited and I'm very supportive of the subsidy and co-sponsorship. No questions. I just had one quick question. Is there a date set or? Yeah, so we have a date on hold for April 25th Friday night in the Cascade room. We're hopeful to see it through. Do we have any other questions from the commission? Is there public comment? Okay. What do you all think? I move to approve the tentative facility rental agreement for the spring 2025 playroom fundraisers at the bike community center with a 50% subsidy of rental fees and facility attend empties. Second the motion. All in paper. All right. There we go. Okay, Commissioner question ideas for discussion. I have one. It's not really, I would like another golf course update because I think we need to know what's going on to porch in a public setting. The porch. As far as I know, we don't have an update right now. But hopefully we will soon, we do have a quarterly meeting coming up with the touchstone and the city. So hopefully I will have more information to share. Great. And maybe after that, they can come and talk about. And we can even maybe get some stats and things like that of what they've done since they've taken over the last couple of years. Sure. After your meeting. Yeah. Yeah. I would like to see that. Any other commission requests? All right. If that's it, then meeting adjourned.