to be a law. Good morning everybody. Today is September the 17th, 2024. The time is 1002 AM. I'll call this regular session of commissioners court to order with our pledges to the flags at a moment of silent prayer. I pledge allegiance to the flag of the United States of Southern America and to the Republic of Houston and the United Nations. One nation, the United Arab, and the visible, the liberty of the United States. And to the Republic of the United States, one nation, the United Arab, and the visible, the goodwill of the United States. On the Texas Friday, I pledge just to be the Texas one state, I know I have one, and the best vegetable. Amen, thank you. I'm going to move to item 3 on our agenda, which are citizens to be heard. There were no individuals that signed up. Is there anybody in the courtroom online or on the call that would like to speak under citizens to be heard. I don't see or hear anybody indicate they wish to do so. We're going to move to item four. As discussion and that's reconciliation of funds from the America Rescue Plan or ARPA, various projects, including potential projects to utilize remaining funds. I know Mr. Penders come up to the podium to help us a little bit on a few of these projects. I'm going to pull up a list of the summary. Originally we were funded a little over $32 million. We have spent a considerable amount on numerous projects that we've talked about multiple times over the last couple of years. But just wanted to go through and I'll get to the end here and start. If you look at the highlighted section, there are a few caveats we can talk in detail about. But right over $2 million remaining that are unallocated. And one of the big grant requirements with the American Rescue Plan Act is that we have to have funds committed and basically spoken for on the very specific projects by the end of this year or by the end of calendar year 24. So we've got some funds sitting there that we need to do something with and talk about some of those possibilities. Just to go through a few of the projects, if you see there's original budget and amended budget line and some of the incumverances, purchase orders that are out, expenses that are there and some of the remaining funds. I will talk real briefly about the CAD system, computerated dispatch, because we do have some additional residual bills that are coming in. So while there's $80,000 there, we do have some other bills coming in that still haven't been spent. So we're not quite sure the plan is to make sure we have those bills accounted for and then remove or move those remaining funds into that unallocated portion. The same for the elections equipment software need to get back with our elections administrator to make sure that With that project got finalized completely without any additional expenses coming in, with any final bills and that $109,798.98 could then also potentially be moved into that unallocated portion. If those two are close, it may be closer to 2.15 or 2.2, but I think the safe conversation today is the 2 million 79,303. A few weeks ago in an in-person meeting with all parties involved, originally thought there was closer to $3 million of funds but going through doing the reconciliation it chose right at $2 million. So I wanted to talk about some of the potential projects and or opportunities that we could look at to allocate and commit those funds to Patrick did you have anything else you wanted to add to that or no. So I'm just here to answer any questions if anything comes up. Been part of the our project from the beginning, been on the meetings depending on construction costs when those warehouses and ERCs come in, there could be additional funds. We hope if the 8.5 and the other funds allocated for that, so roughly the $10 million, we're $15 million. So if it's based on construction costs cost there could be some more funding. From the original budget we had 12 million for ERCs and 5 million for EOC warehouse. That is shifted because of the one emergency response center bill and those numbers also include the contractor as well as the architect on professional services. The only thing those numbers exclude are surveying geotech and a few minor expenses that were the owner's responsibility or ours. So when you look at that, it's not $10 million in construction on a warehouse EOC. It's not $6 million on an ERC or fire station, but it's all inclusive price for professional services, general conditions and everything for the contractor. On the land that was another big one, we all know that we have a potential contract coming forward soon that leaves about $600,000 in there. We're still looking for additional potential land plots to purchase for future construction. But we've only identified a couple of them. We don't know if we'll have those done by the end of the year. So 600,000 of that to right over 2 million is the overage that we do not have allocated on land. So right now that that six on has been put into the yellow category at the bottom of the two million. I know there's a lot of projects and a lot of numbers flowing on that chart but I think the the main part of the discussion is looking at two million dollars going how do we allocate commit those funds to specific projects or a project So we can comply with the grant requirements because if we don't, technically I believe we're supposed to send that money back. And at this point, while this has honestly been a very, very large headache to deal with for a long time, we've allocated, I mean, $30 million, I'm sure we can find another spot for $2 million, I'm sure we can find another spot for $2 million. And even part of this spreadsheet and documentation, we're supposed to get some hard numbers from our architect and stuff on those other builds by December. So those numbers, you will have hard numbers pretty close by December because the grant company or Langford, they're requiring them of the contractors. So that'll give you a pretty good perspective of what the costs will be. Right now we're in I think CD your DD one of those at this point. Because of the original conversations with the plan on building multiple ERCs and or fire stations at County Warehouse and EOC, one of the ideas who was floated to potentially partner with a municipality to build a joint station on city owned property that could be a benefit originally thought that number was a little bit higher on unallocated. It's 2 million enough. Don't know. I think the city is good idea. I think that's a good idea. I think that's a good idea. I think that's a good idea. I think that's a good idea. I think that's a good idea. I think that's a good idea. I think that's a good idea. I think that's a good idea. I think that's a good idea. I think that's a good idea. I think that's a good idea. but the hospital specifically with additional project needs there for allocating some and or all of the money in that way. But wanted to have this discussion because if anybody else had any other ideas, probably be a good brainstorming exercise today to mention any other projects and we could start working more in detail on ERC, fire station, joint projects with city hospital projects and or anything else we wanna take a look at. and detail on ERC, Fire Station, Joint Projects with City, Hospital Projects, and or anything else. We wanna take a look at any other ideas, I'm gonna tip anybody's tongue. I mean, I think we're just getting this number when we came to the day yesterday. So I, some time to think that over, over I think would be useful. Any other thoughts ideas? No, I mean, you've summarized it very well. I'd like to see hard numbers. I know some of these are estimates and you know, this me, it may dissipate some when you get the actual construction costs and whatnot with projects. So the hospital idea, I always think about MIS. I joke with Chris Kovala. It's always the word update is always out there. And update always means more money. But I think we manage this funding very well and I think it's come to a point of, I know we're not making a decision today, but it's good to have this in front of us here in September. We have until December. Now is there any discussion of extensions? I know when you said possible, we have to give it back or if they discussed that at all. There is no, I think for this not advise any extensions in this program for this grant. Okay. As far as the allocation of the funds, we're sure, and being kind of, this goes on in more cities or jurisdictions have restraints on the backside there could be, but right now we have to have them allocated by December. Right, allocated by the end of the year, and then distributed and spent by the end of 26. All fees have to be paid out by December 26. Correct. A few of the caveats were like, if you wanted to purchase land and we didn't have a final closed on transaction. Grant administrator did say that letters of intent signed by both parties would be in compliance with the grant. MOUs with a neighboring entity or entity that could be a partner agency that does qualify to receive the funds. Even if we haven't given them the money, if we have something in writing, it shows the intent of the expense. Especially like that, what the judges are speaking of is the radio project. We just do a semacus. We wrote them the check. We have expense the funds for our half of that project. You kind of just need to think you, you have to have contract in place. So it can't be the intent to build something. You've got to have your construction documents and be at that point. So more than intend to spend something signed from the court. Probably more than that, but you know. If we run out of time and still have money, we could always allocate more funding to the volunteer farm and or even to our partnership with the food bank that's always a beneficial investment on our behalf. You have to be careful with the fire department because they I'm going to say this wrong but I believe they're a sub-recipient so they've got to meet the same procurement standards that we do so we put them in the same boat that we would be in as if we purchased it. So if you're going to do that, you will be on a very fast timeline to make sure that they can appropriately spend the funds just like you would have to appropriately spend the funds. Because again, it's federal dollars. So just not that you can't do it, I'm not saying that, but just so you've got that piece going. That's a wise answer. You see the volunteer fire department's contribution on your sheet. We're still waiting on Dr. Onomo to procure their process properly. And then they'll be receiving their funds. I'm just going to make this comment. I think I'm not sure where we can allocate this money, but emergency services is I think in some form whether it be buying land or whether it be like the volunteer firemen or whatever when when when you drive around and see all the houses being built we are going to need to spend some money on emergency services. There's just no doubt. And there's more and more and more every day. So, and that's one of the reasons we've discussed the judge and I and a couple of different city jurisdictions as partnerships to look at managing these funds and making sure that both parties are involved and making sure that we are getting that service out. But where does not footing the bill on that? And the capital we may come in with the purchase of this, you know, the station or supply the station that work on that and there's agreements put into place further on which, you know, our partnership with those jurisdictions. We've discussed this with different cities. So it's not just the county foot in the bill. If there was an opportunity to work with City on a city on piece of property to fund two or three million dollars through an MOU to be part of the construction project, the city retained ownership but the county have an agreement to use the building for a certain amount of time time whether that's 10 years 12 years 15 years. I don't know what that looks like. Is that even something we would want to have a discussion about and or consider? And I'm not saying I mean we have to give an answer or a solid answer, just brainstorming out loud. Is that something that's on the list to discuss? Or do we want to wait and come back and have further conversations after we have more time? I wouldn't say it's outside the realm of possibility, but I would definitely like to have some time to come back. See if we can tighten up the numbers at all. If we can, great, if we cannot, that's okay too. Whether it's the first or the 15th, which are our next two meetings, either way. Does anybody else need any additional information on any ideas and or projects? Do we want us to have any conversations with anybody else prior to our next part of conversation? I think if there is any project discussions, if you could get that information to either the judge or myself or Chris's office so we can verify with length of the possibilities and opportunities for that, because ultimately if the grant company comes back and says we can't or can't do that or can't do that, can't do that then that's Then we have to decide on another project So there's some of those things that we're having those discussions with them also on projects that have been discussed Yeah, that's one thing I was gonna ask about that dynamic if you're partnering with the city how that works you know We can discuss that more, but yeah, we're still working on that with the grant company. The initial conversation idea would be if it's a partnering eligible entity to be able to accept funds we could do so through an either ILA or an MOU. And then fund that to the city and our grant requirement would be satisfied. Now you'd have to have more terms in the agreement for the joint project for timing for compliance with certain requirements, but I think we can get a little bit more detail and a few more answers on that, but those were the initial comments from the grant administrator. Yeah, I think if you could get us any updated numbers between now and the first, be great if we can't again, understood, and then maybe send to each of the commissioners, who we're working with in Langford. I don't think it's helpful to have your time, each judge each time having, you do that we can, we can just to reshoot them in email and say, this is, I'm kind of thinking this way, is this crazy, or is this within the realm of possibility? Not that I'm even gonna do that, but just, I don't wanna waste y'all's time, playing middleman for us. I think as far as numbers, these were looked at again and modified this morning, the only thing that may change in the next couple of weeks if any additional bills come in on CAD and Verification on the elections equipment project. Yeah, I think that's gonna be the only potential changes that are substantial in the next couple of weeks And those kinds of things my gut tells me I'm nervous that it's not gonna be two million That we're gonna gonna cost more for the things that we have on this list. And I almost feel like I don't want to allocate it out of fear that you know what we're about to find out we need more in some of these categories that we already have. Sure. That's it. If we do allocate, and I don't know if any of us know the answer to this off our off the cuff, but if we do allocate and find out that we need to reallocate based on changes on the list, is that allowed under the terms of the program. Or once we allocate or we stuck in. Maybe maybe something to get us for the first. Yeah, that would probably be a grand administrator question because I don't know after the December deadline if we can move any I believe the hard deadline is Yes, so like let's say m to your point which is a really good one if we're building To large construction projects and the OC warehouse and emergency response center Think to your point it's probably smarter to have a little bit extra in there Because it's construction and we all know what happens. But I don't believe we have that flexibility to wait till we're halfway through construction in 25 to say we need another $200,000. Or if we allocate these dollars elsewhere and not in those projects, then we'll be finding ways to take it out of our budget or our general fund reserves. And you have to have that, the contract with the contractor, if it's $5 million, and it ends up being 5.2 in March or April of 25, your contract had to be set as of December 31st of 24, I believe. So any changes after don't really help you, I believe. And if we can confirm that with life hurt, because they have been great on managing the details of the grant. So what if you allocate more, let's just say 5.5 and then it ends up costing 5.2 you have 300 how does that have your your contract with your contracts have to be that amount correct but let's say we change the contract amount and don't spend it something happens where you have it over it the money goes back the money goes back okay yes sir yeah I mean if there's and I mean you're not gonna spend every single penny there's gonna be some balance of funds in multiple projects that end up going back okay unless they change something which means federal government right this way to there too Any other questions, thoughts? Additional information we need. We try to work on the numbers, I think, as we, to your point, commissioners, we go through the finalization of the purchase on the land and get to actual final construction documents on the improvements and get those guaranteed maximum price numbers or very close. Then I think then we can probably make that call. But also need to work before then up to that point. So if we do have the extra of what are contingency projects. And then if we're going to have that intentional safety net of $100,000,000 on some construction and we just move it. But if anybody thinks, oh, Commissioner, we have another discussion. Two weeks. We'll take a couple weeks through. Yes, but at the same time, if anybody thinks of another project in the meantime, has additional questions like Patrick said, send an email out to us and we'll see what we can find. And I know you'll keep talking to the contractor on the other projects. Yes, and I'll send a link for this information, all the other staff. Let me just. Any other comments? Sure. All right. Thanks, Patrick. All right, we'll move to item five, which are consent items under consent item A, the EBA list, item B, the PCA list, item C, the bill list, item D, the non-corporate resolution for investments with multi-bank securities ink, item E, the excavation permit request for the following county roads, one auxiliary airport road precinct one, link road precinct two, and 551 partnership road in precinct four, and item F, the departmental So the bill will be approved by the bill. The bill will be approved by the bill. The bill will be approved by the bill. The bill will be approved by the bill. The bill will be approved by the bill. The bill will be approved by the bill. The bill will be approved by the bill. The bill will be approved by the bill. The bill will be approved by the bill. The bill will be approved by the bill. The bill will be approved by the bill. Any other discussion? Sir? Hearing none, all those in favor say aye. Aye. Opposed, same sign? Hearing no opposition, that motion passes. Item six on our agenda are action items, discussion possible motion relative to item A, the memorandum of understanding between Guadalued County Texas and Guadalued County Juvenile Board, have our Chief Juvenile Form Nick, Rhine, or her or you. Good morning, Judge and commissioners. This is something that we talked about with commissioners court when we filed our budget in July. This memorandum of understanding defines our juvenile fund balance. It sets parameters for accessing these reserves and stipulates how much we can keep in the fund. The current MOU that was approved by the juvenile board and the commissioners court went into effect on January 27th of 2023. The MOU has an automatic renewal. So up there are no changes requested. It doesn't necessarily need to make the commission money. We have a lot of money to make the commission money. We have a lot of money to make the commission money. We have a lot of money to make the commission money. We have a lot of money to make the commission money. We have a lot of money to make the commission money. We have a lot equates to about $1 million. If the court approves this change today, it'll bring that amount up to about $1.7 million. This requested change was unanimously approved by the juvenile board on August 12th of 2024. And we are hoping to finalize this agreement today if we get your approval. There are a couple of reasons that we are asking for this change. The primary reason is because we have continued to increase our detention contract revenue and raise our projection which is calculated into our operating budget. For many years, we have projected $200,000 annually in contract revenue. But because of the investments that the juvenile board and the commissioners court have made in our department, we've been able to increase our capacity, thus generating more contract money. In our current fiscal year of 24, we raised that projection from 200 to 500,000. And in our FY 2025 budget, we again increased that projection from 500 to 750,000 dollars. Although a projection is just a guess of how much contract money we will make, it is extremely important to the budget, because whatever we project for revenue is calculated into our budget, which means if we miss that target, we could be looking at budget shortfalls. Increasing this projected revenue and collecting more contract revenue is a conservative financial strategy. Because it allows the department to self-fund many of its initiatives instead of asking the county for money. Our capital project in the detention facility that we're working on right now is primarily being funded through fund-balance funds. We self-funded all of our reorganizational changes in FY 2023 and half of the cost of the great and step implementation in FY 2024 would juvenile fund balance monies instead of asking the county to fund those initiatives through general fund request. Although we think this is a good use of our detention revenue and a sound financial strategy. There are some risk involved in this budgeting strategy. Because if you miss a $200,000 projected target, it's a lot easier to absorb than if you miss a $750,000 projected target. Meaning that if something happens like COVID and we just aren't able to take contract detentions, we just want a little bit of extra money in this piggy bank, just in case one of these scenarios was to occur. Also, as you can see with the 10 year projected revenue, and the other one that we will be here. Also, as you can see with the 10-year projected revenue, this is something that we talked about in July when we filed our budget request with the commissioners court. This is also something that you will hear me talk about over the next coming years. But we are now in our peak revenue collecting years. Currently in FY 2024, I believe that we'll exceed $900,000 in contract revenue from contract detentions. And I do believe that we'll be able to maintain this level of revenue for approximately the next three fiscal years. But slowly over time, we will start to see these revenues gradually decline. This is because as Quadlopey County grows, we will have an increased need for more detention space for our own population, which in turn will decrease our capacity to contract with other counties. There are also several detention facilities in the planning phase currently that will be our competitors in the future and this could lead to less need for detention bed space in general. So right now we are doing great on contract revenue and we are using this opportunity to capitalize on our unique position. But we also know that the good times won't last forever. And so one day we will have to shift our financial strategy and we'd like to have a little more in the fund ballots to slowly implement a different fundraising strategy on a long-term financial budgeting tool. Also, bringing this percentage to 25% would really just put us in line with how much Guadaloupeie County keeps and its fund balance. I think the county keeps a little more than 25% in its fund balance, but generally for a balance, a fund balance of this nature, it's pretty common to keep four to six months worth of operating revenue in a worst-case scenario type event. So if you were to grant us this approval today, this would give us about a quarter's worth of operating revenue. I also would like to note that we have met with the county auditor about this several times, and I don't want to put words in her mouth, but she has indicated that she supports this percentage increase. and the financial health of the department and our funding strategy in general. It really is a testament to how well the juvenile board and the commissioners court get along and how both entities have been so supportive of each other. And so I just wanna thank the court for all the support over the last several years for allowing us to have this fund balance and I would just respectfully request your approval today of the updated memorandum of understanding between Guadaloupe County and the Guadaloupe County Jiven Outboard. Any questions, Commissioner? I just wanted to say real briefly, Nick, thank you for your work. Thank you to the board. Also, not that long ago, that was a back and forth type conversation with between Commissioner's Court and the Juvenile Board when it surrounded fund balance, where if money came back from the Juvenile Board, then it had to be asked for back from Commissioner's Court to do projects on facilities. It was very inefficient. It's a much, as you stated, a much, much better relationship now where it's a partnership, not a come ask each other for everything. I also appreciate, and I know the court does as well, the long term financial planning strategy of knowing that detention revenue will decrease over time as population grows. And this is a way to soften that expense increase over time to do it incrementally, to do it from a planned place as opposed to a surprise budget conversation. So thank you for bringing this to court. That's a very good presentation you made with that. I moved to approve the memorandum of understanding between Guadalupe County, Texas and Guadalupe County, juvenile board. Second. Do you have a motion and a second on action item A in the other discussion? Sure. Great. Hearing none. All those in favor say aye. Opposed, same sign. Hearing no opposition, that motion passes. Thank you very much. Thank you. We'll move to item B and accordance with the Global County Travel Policy Authorization for one employee from the Justice of the Peace Precinct III office. The travel out of state to attend the traffic case. Of course, for non-lawyer judges in Reno, Nevada from November 4th through the 7th, 2024. Commissioner. I think that's already budgeted and so I'm going to make a motion to approve the authorization for one employee from the Justice of the Peace Precinct III Office to travel out of state to the 10th Attrapping Case. Of course for non-lawyer judges and we know Nevada from November 4th and November 7th of 2024. Second. You have a motion and a second on the travel agent item in action item B and the other comments or questions. Hearing no other discussion? All those in favor say aye. Opposed? Same sign? Hearing no opposition. That motion passes. Item C, the city of Sam Arcus excavation permit application to build a concrete bus stop with the structure in the county right of way at the intersection of Redwood Road and Poplar Street. Commissioner. the county right of way at the intersection of Redwood Road and Poplar Street. Commissioner? I guess so. So brought this to court last week for discussion, presentation, and then today, now consideration of action for this. And we have representatives again from the city of San Marcus if there's any further questions or discussion. Thanks for making the trip back. I know it's not that far, but traffic on 123 can be bad sometimes. Commissioners, are there any additional questions, comments? I know we've got road and bridge here as well. I mean, any other concerns, I know we talked about a lot of detail with the placement of it, but also the need in that community for this type of service and structure. I mean, is it sleeping on it, Doug? Did you have any nightmares about it? Other things. My opinion, I think it's good for the community. And it's not a hazard for us to get out there and take care of the right way around it. So in my opinion, I think it should push forth. Commissioner, you still like it? Sure, yeah, no drainage issues that I'm aware of. Visiting with Stephen about liability concerns. I think that's all stated. Stephen, is there anything else we need to do with an agreement or we should be good. No, I believe we should be good. Everything is installed at their liability. Okay. And so they filled out an exclamation permit request for our right away and any moving, anything like that that has to happen because of expansion in our right away would fall to the city to handle that moving. All right. Any projected timeline? I mean, if it gets, it sounds like it's going to get approved on that's to be determined. But if it is, any projected idea of when it makes it. So it's for utilizing FY 24 phones. We have the work order already approved and it's covered and then once you give us the go ahead we'll schedule with the contractor in the coming month. We just have to have it done before the end of October. Thank you for that. The concrete work and then the installation of the structure itself would be once the concrete is cured we can then attach the structure itself would be once the concrete is cured, we can then attach the structure. Okay. Okay. Put on those reflective, the three reflective tape like you requested for any kind of nighttime visibility. Still like that. All right, thank you. I appreciate that. And just coordinate with Mr. Burnside, with the scheduling and when all that's happening. Thank you. All right, if there's no further comments discussion Move to approve the city of St. Markis activation permit application to build a concrete bus stop With a structure in the county right away at the intersection of Redwood Road in Poplar Street second You have a motion and a second on action item C any other discussion Thanks for your patience with this Hearing no other comments or questions all those in favor say aye aye Poe same sign There ain't no opposition that motion passes. Thank you Item D the fire apparatus chassis maintenance service agreement with students Martin Martin Emergency Group, LLC for the Wellwood County Fire Rescue and authorized Fire Marshal Tucson, Mr. Pender. Judge commissioners, Ganon and Chief Lipke got with students, Martin, to try to get a fixed rate on our service being done to the fire apparatus. This agreement is just locking us in for a if we approve it. A one year agreement with them on fixed maintenance rates. If you scroll to the bottom judge those rates are on there. These are just annual services and things that need to be happening on the trucks and if we do have to have any other work done. They come to us for that service? Sometimes yes sir. It just depends on what the service is. They do have a service center in New Brauffles. They just built a brand new one there off of, kind of like Colomber Road. And then they have one in San Antonio by Kirby. They have come out to us. I apologize. All previously budgeted. I don't know the location here. No sir, it's just they're just locking in the rates. And that actually says it'll go to the next one. And if for some reason they had a shortage of manpower or something else, timing didn't work out and we had to use somebody else for a repair, we had to have the ability to do that. Yeah, yes sir. And this is just for whatever run bridge can't manage. Like right now, one of the trucks is there, and we're at a significant service bill. So we just need to make sure that we're locking in those rates early. When they do the services, that impact our ability to respond? Not now. Before when they would do the service, we didn't have multiple apparatus now that we have multiple apparatus. We can put one out of service and still respond with Attico response based on the new vehicles. Thank you. Through the fire apparatus, Chess, you might in service agreement with Sidenst Martin emergency group LLC for Guadaloupe County fire rescue that authorized fire marshal to sign. Second. You have a motion and a second on action item D and any other comments for questions. Hearing no other discussion, all those in favor say aye. and a second on action item D, any other comments or questions? Hearing no other discussion, all those in favor say aye. Opposed, same sign? Hearing no opposition, that motion passes. We'll move to item E, a resolution to commit a portion of the general fund's, fund balance in accordance with government accounting standards board or gas be statement number 54. Commissioners as part of our normal budgeting process we go through and review our fund balance. What we have in that balance, what we have planned on committing to certain projects and then talk about any additional needs that are out there. I'll save the long wordy explanation, but if you look at the list, it basically has $17,229,000 of projects that are capital projects, self-insured amounts and demnification of county treasure for payroll relative to approval. a very good part of the project. I'm going to be a very good part of the project. I'm going to be a good part of the project. I'm going to be a good part of the project. I'm going to be a very good part of the project. I'm going to be a very good part of the project. Let me pull up one other attachment so we can take a little closer look. So looking at this amount on the fund balance, if you look at that total at 68 million, we have unassigned it, 56 million, we have assigned the 10 million of committed and restricted and prepaid. The 10 million really is being increased to the 17 so an additional $7 million. You take four to five months as Mr. Rinerger kind of mentioned also on operating expenses for fund balance. We've got almost we're short about 10 to $15 million of additional funds in there that are not assigned or not committed. They're not tied to fun balance, it would just be overage. And that was the conversation really one to have today while we're approving this Resolution is is there something else we'd like to commit additional fun balance towards. One of the ideas, one of the conversations it seems like it keeps coming up over and over or the impact to our roadways. We are going to have the Westman's as our bond council come in in the very near future to give us a little bit more of an update on what debt structure we have, what additional debt would look like, how we would service that over the interim and the long term but at the same time we've got these funds in this statement and resolution that we need to basically, it's just an outward facing document that tells the public, here's how much money we have and here's how we're going to use your tax money specifically. The benefit of doing it again is letting everybody know what our intentions are but also there is flexibility. Let's say we added additional funds to roadway projects, but had a very, very large unexpected expense come up that was just unforeseen, maybe building a flood, a disaster. I mean, there's no telling. All kinds of things could come up. We had the ability to come back in an open meeting, let the public know we need to make that change, update the resolution, explain what we're doing and adopt a new resolution with those committed funds. So it doesn't tie our hands, but at the same time, we would be telling everybody in ourselves this is what we're gonna spend this money on. Again, I think with those numbers, Chris, and correct me if I'm wrong, I think 10 was the low amount, it was closer to $15 million, which was a safe number to be able to allocate to additional projects. All right, and this actually hits your fund balance. And what you're looking at is you're in financial statements, so you're not budgeting this money, you're not making contracts for this money. But what you're telling the public is is that Of those undesignated funds these are these are things you're actually planning on on projects more so if you look at your The the draft that we have you've got your 17 million, but if you look at your your budget when we deficit budget Those projects are included in here because we're we're specifically telling the public We're taking that money out of fund ballots So you don't want to have it in Undesernated because then somebody would say well, can you spend it and it has changed so much over the years When the county used to get a discount on property taxes, which is 80% of your revenue Those funds came in in October November. So your cash flow was great at the beginning of your budget. Now with no discounts, people pay at the very end of December and then the very end of January. So that's when the bulk of your money is coming in. Also sales tax is coming in. Your first sales tax payment for the year doesn't come in until December because they were sales from October, companies remit their money in November and then the state pays the county their portion in December. So you've got that two month lag also. And you want to make sure you have a healthy fund balance because I don't want to change this, but we have floods and there's all these other things happening and kind of what Juvenile said if There are revenue decreases if they would have to send a number of juveniles out of county That would be important. So what happened with the government of county standard board Statement 54. So this is all about your financial statements. You have Nonspendable funds restricted funds and restricted is restricted above the commissioner's court level. So it's either by statute, by grant, the next level is y'all committed. And that's what you're doing today. You're saying, as a body, this is a amount that we are planning on spending on these projects, and those projects are listed in your financial statements. You have to do that before your end in order to have it on your state your financial statements for 930 but that does not mean that if something changes you can't you could change your committed funds in November to tell the public hey we have this fund or we want to change it we'd originally said we're going to use it on a specific road right ways and now we want to use it on low water cross scenes. I mean, that is 100% your decision. Assigned fund balances, your fourth category. That's a lower level. That's at the accounting level. So if we got open purchase orders that are for large amounts, we would want to tell the public, hey, those vehicles that we ordered in 1999 still aren't in yet. And that is reduced. It feels like that sorry to me Maybe not quite that way maybe not quite that and then you're you're fine Well, it's your unassigned fund bouts and you're unassigned is what you have available to spend on any specific county needs Emergencies that come up during the year If you commit it and then we have Something horrible happen you can add another commissioners court mo meeting, move those monies from committed out of committed. So if the capital projects, the major transportation project number looks awkward. It's because we have, we already had funded and budgeted for a majority of the Cordova project, the joint MPO project with SIGIN. But we also signed the MOU for the three roads with Cibolo for a million 48,000. We're only funding half of it and we're doing it for two years. But in the budget, we are checking that money saying this is committed to that project. We're just going to fund it over two years. So it's the million 48,000 or million 148 plus the half million that we need left over for Cordova. If you remember in fiscal year 25, we did move additional funds into road and bridge, reallocate additional money to basically equate to about 2 million or I think in the budget it is 2 million dollars for contract labor But I know so many of the conversations we've had about some drainage drainage projects Yes, but mainly the way our roadways are being impacted by additional traffic heavy traffic just thousands and thousands of cars everywhere in development and All the above majority of the the need feels like it's in that direction. When you talk to taxpayers and residents they say when are you going to fix the road when's that one going to be rebuilt, when's that one going to get done. Again we have the Westman's come in talk about potential debt on tax anticipation notes or anything like that but want to do that. And so, we want to do that. And so, we want to do that. And so, we want to do that. And so, we want to do that. And so, we want to do that. And so, we want to do that. And so, we want to do that. And so, we want to do that. And so, we want to do that. And so, we thoughts were on that. And just so that I understand the dollars again. Having overall fun balance, we have some dollars that are committed as we're making a public statement about here. We have an operating reserve which keeps us in a good position with regard to any conversation we may have with bond Council about any future debt and this is these are dollars are over and above those positions. Yes. Yes. Then yeah I see no reason why we wouldn't take potentially two-thirds or so of those dollars and commit them to additional contract labor for addressing our roads issues. And or low water crossings and culverts. I mean, we may have that may be a priority at one or two of the hundreds of locations we have. I think that if we went around the county right now and there are those of us that have heard the story about Leicester Road where the The foreman was doing a good job and he crawled down on the culvert and he saw 1936 scratched into the Into the seamount Which means that's when it was put in and trucks those days might have weighed 15 to 20,000 pounds and 18 wheelers nowadays weigh 80,000 plus. There's no telling how many of these we have in the county and I think I think and the numbers the sheer numbers of cars I think we need to allocate as much money as we can to contract in on these road projects and I'm not saying go out and spend blow the money that I'm saying when we run into something like that, we need to check our business. I think from a practical and long-term part, some of the residential areas that don't incur that heavy truck traffic, if we were to contract and have it hot mixed overlaid, I think that would serve us for 15, 20 years in those residential areas. The citizens would be happier because it's smoother road and it would look better in last longer and I think a contract option would be the way to go. Do you ever feel I mean, we've had this conversation with Doug also. I mean, it seems like some of the roadways get added to construction lists because of their age as opposed to the condition. But also it is a puzzle that's trying to be put together and y'all know this better than most of time, budget, ability to get the projects, whether all those things. So sometimes to finish out a precinct and a project list, you have to throw in a smaller subdivision interior road that needs to be done. It's a benefit. But what I see and what I hear are the miles of county roads that are in very poor shape and certain areas because of age, but also because of the amount of traffic that's going on them when a county resident sees a road they drive on that needs to be addressed and rebuilt but then they drive by the subdivision and it wasn't bad but it was rebuilt. I've heard those comments more than a couple times. But some of the subdivision and some of the roads we go through and we know a couple that we looked at. They had some bad spots, some potholes and some of the roads we go through, and we know a couple that we looked at. They had some bad spots, some potholes, and some things. We're gonna do some level ups, but I think for the long term, if we did some of those, it would save us from having to go back into those areas for a number of years. But I agree, some of the through fares in our county definitely need to be addressed. Judge, if we wanted to put $10 million in a line item like that, how would we word it so that we could not only have, not only address roads, bridges, any little water crossings that we have, any contract labor or consulting work that we want to have, how specific do we have to be? Chris, if we wanted to add additional funds could we put major transportation slash infrastructure projects? And I mean is that I mean we don't want to get so detailed paint yourself in a corner but we also want to let people know our intent is to address those very issues and the transportation infrastructure sounds good if it works for the purpose of this document, which is to tell the world, here's our intent in what we're doing with this money. You could add it to that first line. And make it plural. Yes. I mean, yes. I think it's good like that. And I know we would talk about all those projects if we do end up passing a resolution that commits additional funds, have to come up with a process list engineering. I mean, those are all conversations for later on, but to your point, I think that covers the purposes of this exercise today. Right, yeah. The details of what we might do with those dollars, obviously, that's a lot of work that's in the future but correct so communicating to the public How we're gonna spend tax dollars. I know it may sound a little odd for somebody doesn't have any county roads It is precinct to say this is a priority, but this is a priority County wide It is one of those things that would benefit everybody I mean no no matter where you live and what you do. Yes, I agree. So when the Jez talked about this idea initially with me, when you think about the County Road Mild, I mean we've got over 600 County Road Milds, approximately 160 or so of low water crossings in the county. And so to the general public, you know, when you're talking 10, 15 million dollars, it seems like a lot, but when you really look at the overall picture, that can go like that with transportation projects. When we did the Huber Road, Barberoso Road, Overlaes contracted to that tiff grant, that funding, that was a project that really improved those roadways, made them safer, improved that transportation traffic, emergency services, the whole spiel with our road network. And as we all know, we've talked about a lot of our county roads are aging. We've had our meetings about our road plans here recently. And we can't conquer all of them. And so I think this is a good way to utilize funds being physically responsible to prioritize transportation network that we do have because of all the growth we're experiencing. The cities under new laws with annexation. So now we become the stewards of county roads with all the increased development. And so it creates a burden on our road and bridge department overall. So I think this is a good response we'll move to assist with that and move forward improving our roads and transportation networks. So I agree with that. Judge and my colleagues, you know mine I'd like to move that we approve a resolution to commit a portion of the General Funds, a fund of balance and accordance with government accounting standards board, GASB statement number 54. Using the attached fund balance committed resolution 917, 2024, version two adding to the first line, a major transportation projects $10 million for a total of $11,648,000 and the total line at the bottom of the document now reading $27,229. Second. We have a motion and a second on item E and I know you increased the first line 10 million and I think you said 17 million 229 dollars. I know you said 27 27 million 229 thousand dollars. Any comments or questions on that item? Doug, quick question. Just a little part. Don't have to be exact, but just so the public hears it. Like Schumann Road, Lysner Road, those are similar type callable rebuilds. What would you estimate that cost? You catch me off guard commissioner. Is this, we're talking about sub and work out we're talking about having a company come in yeah you're putting us on the spot too but some of the conversations that we've had during the budget is trying to get contractors to come in to help with some of the additional work something just say if if it was hired out what do you think it would be if we had to hire out a company to come in and say put in 336 inch pipes with the SETs would probably cost about right around a hundred thousand dollars Okay for one crossing Okay, if we had to do box culverts and headwalls, you're probably looking at about 250,000 Bear enough and then you get into Clearsprayin' 75 and 100 foot. And we have the bridges that go up from there. Well, Alan Quiric was what? A million? $100 million. Yeah. It's probably easy to say we have $80 to $100 million worth of readily visible need that we could spend money on. If A, we had the capacity and B, we had the funds, but we have neither the capacity to manage that today nor the funds to do it. In driving around figuring out the road plans last couple of years, our low water crossings are in dire need and the money you just talked about I think is a pretty fair estimate. Thank you, Don. Any other comments, questions? I'll sir. All right. We do have a motion in a second on action item E. Hearing no other discussion, all those in favor? Say aye. Aye. Opposed? Same sign? Hearing no opposition. That motion passes. All right. We will move to action item F, the agreement with environmental systems research institute, Inc. Esri for RFP 24-22 geographic information systems GIS software. Mr. Cunningham. So, this contract before you today is based on the September 3rd commissioners court to authorize purchasing to negotiate a contract with Ezri in relation to their proposal for RFP 24-22. The term of this agreement is for three years and the annual cost comes out to about $70,000, $87.50 per year. The small enterprise or the government enterprise agreement subscription pricing is based upon the unincorporated population at the county services. And if there are any questions, please feel free to ask. My only question would be, and we wouldn't even be asking this six years ago. But as would we incur additional costs, if at the times when our unincorporated areas of the county grow as people opt out of ETJs, and if we don't know the answer to that today, that's okay too, but I anticipate there will be more property owners opting out of ETJs and the area that we cover in service as unincorporated is going to grow over the next 36 months. Well I know that this agreement is for three years with these prices locked in after that. Okay so it's not not square mile dependent to this point. Correct. Then I'm good thank you. Probably a conversation that the vendor would want to have after the three-year agreement. I'm quite sure, which is why I think let's approve the three-year block it in. Right. Any other questions? This is something we've been working on. Others have worked on for some time just getting to a point where we need to move forward so we can realize the benefit of it. Judge, on move we approve the agreement with Environmental Systems Research Institute and Cooperated or S-Ref RFP 24-S22 geographic information systems GIS software as presented by our purchasing departments. Second. We have a motion to second on action item F. Any other comments for questions? I'm sorry. Raiden, everybody, thank you for your hard work and patience on this one. Any other comments, questions? Right, we do have a motion to second. Hearing no other discussion, all those in favor say aye. Aye. Aye. Opposed, same sign? Hearing no opposition that motion passes. And we'll move to item G the 2024 through 2025. Guadalupe County Annual Road Plan. Road and Bridge Administrative Doug Burnside. I assume we just rendered this presentation outdated. Given the monies we just said we're gonna spend this upcoming year. Really? By swipe of the pen we basically said, um, yeah we're gonna change that. Well you just created a whole bunch more work but I'm glad we're doing it. Cool, I'm glad we're doing it. My presented, the way we came up with this year's road plan is much like years in the past. We did change things a little bit. We have our foreman give us a list through the year they have them. We ask them to keep an eye on roads and give us a list. So they give us between 10 and 15 roads. They feel need to be addressed each year. Each area does. Mike and I then go out and we recon and look at the roads and come up with our best. Our best estimate of which roads would be best suited to be rebuilt. And then we look at some that are ready for overlay. As you mentioned earlier in the earlier discussion, some people might think a certain road might not need to be addressed at this time, but the fact that they have alligator cracks or the edges might be falling off. If we address them now, it's a much quicker, cheaper fix, and it's more of a preventative maintenance than a complete rebuild. That is the reseal list that we have in front of us. Do we have that one. So the proposed reseal we sat that we then sat down with each of the commissioners to discuss their areas. There was a discussion about a couple different possible ads and we were able to accommodate what was requested. Are there any questions on the reseal list at this point? So then we moved into the reconstruct list and those are the roads that we actually go in and do we use the reclaimer and we will decide what and how to do the reconstruct based on we'll get borers by an engineering company, so we can get data on what is in the road. And we look at the amount of rideway, the amount of traffic. We try every road that we rebuild. We're trying to widen. If we have the room, we widen it. So that is, as the year goes on, and we're deciding just exactly what to do with these roads. Some of the widths might change due to that, but we factor that in when we're coming in general. You're going deeper too. And we're going deeper, which is what takes more time. It does take more time. We're trying to go at least 12 inches and we'll roll in the first lift of six inches and then we'll bring the second lift and we usually put a road additive in. There's another road additive that we've used recently that we're milling in the complete 12 inches. That was all through research and talking to other counties and seeing what we do. So we are out there putting some new techniques and some different new technologies into these roads. Nothing is done by guesswork. It's all done through research and doing the best we can to what is for the area. And sometimes we hit water, sometimes we hit clay, sometimes it's sand, depending on what the material is is how we're deciding how we do the reconstruct. Are there any questions on the reconstruction? On that old Seguin-Luelling Road that's the eastern half. There's not enough right away to go 21 or 22 feet. I know it's narrow in a couple of spots but for the most part I think you would accommodate that wider width. We can definitely revisit that and take a look anywhere. We can, I said the width is not set in stone. So if it's possible, we're going as wide as we possibly can, based on being out. We still got to have drainage. We still got to be able to get the water off the road and keep it off from the water going into the underneath the road is what is what deteriorates roads for the most part. So if we can keep the water in the ditches off the roads and going down to the low points we're ahead of the game. So I definitely need to make sure I have enough right away to do that. And for the record Mount Pleasant is going to be very happy those people out there that road is torn up by the big trucks. Yes, sir. Yes, sir. And for the record too, with needing as much right away as we can, if you're a construction company and you're putting something in our right away, you better have an opermit because we're not going to operate without permits. Absolutely. We're pushing that very hard. We're protecting our right-of-ways, we're protecting our roads, we're protecting our citizens. Anytime a permit's coming in for anything that's going in our right-of-way, we try and tell them it'd be the best thing to try and get an easement from property owners because we are every road that we come to is getting widened. There's just today we approved Augs-Illire Airport and I told AT&T we're going to be doing that road before long and we're going to be widening it. So that was very important that we were able to do through the permit process that they all understood what was going to happen and what's expected of them. The proposed special projects list. What's again has the water crossings at Vivero Ranch. Those two water crossings are going to be quite a delicate situation. It's a long road. There's a lot of homeowners that live on that road. And there's one way in and one way out. They're deep water crossings. So that's one of them that's going to take a little bit of ingenuity. Elements road, low water cross in there. We're probably going to be putting box culverts in there, small box culverts. We have to figure out the best time of year to do that. There's always water there. Stage coach road is the road that we're going to propose for the two-inch overlay this year. We're going to do half of it this year and probably half of it next year. Hubert Barbarossa Rejuvenation, the Rejuvenation product that we use. As said, we've had good results. I talked with other counties that have been using it for years. They have a very continuous program with that. And that is the like Commissioner Engelke had mentioned the Barbarossa and Hubert Roads. Those are really nice roads. If we can just keep the rejuvenation on there, they're gonna require very little maintenance in the future. The Wallets Street Bridge, that is, it's got a little skew to it. It's narrow. It's settling one way or another all the time. So that's a bridge project that we like to put out for bid and get that completed this year. Then we, the others are evaluations, Len Winkle Road. There was talk about the low water crossings there. That needs to be looked into the intersection of Palmer and Union Wine. That will probably find a way just to go deeper and put more product in there to try. There's a truck company that is out of our jurisdiction that uses that intersection and tears it up. If we don't do something pretty heavy in there, it's just gonna continue to get tore up. So that is a small area, a smaller project that I think we can definitely take care of this year. Zool Road, that is something we discovered in the last couple of weeks. We have put concrete barriers out there because there is a wash out on the edge of that road that we will need to address sooner than later. That is what I have for this year commissioners and judges. Is there any questions on anything of? I don't have how it's a little road. Does that a washout or a sinkhole? That's a pretty massive. It's a washout. It's been caused when they raised interstate 10 a few years back. It created the water to divert a different way. And it's in the flood plain. So from the best estimation that we've seen so far when there's big rains, it's coming through there and hitting that area and washing that out. It's very, we wouldn't even have seen it. It's tough to see because it was so overgrown. We had one of our Mr. Rieger who was out there taking care of some business for us. So when he's out, he's looking at things and he gave us a call so we need to take a look at that. that and you can't see it until you get out of your truck and you drive over or you walk over to the edge there. We've since then cut the brushback so we can get our crews in there and we've put concrete barriers up there for safety reasons. And for the court I'm very pleased to see that East walnut that bridge it's a narrow bridge a few years ago a young man hydraplained in his truck and hit the tree right next to it and lost his life. I've been advocating for the past several years to try to get that thing replaced. And I think this is money well spent for the safety of the public because that road has utilized more and more now because that Southwest Prep School there. And so I think that's a good project and we're gonna try to do it during the summertime when the school is out. I always thought that was a city bridge. Our right away starts just beyond that. Maybe I'm gonna switch it just to have it on the other side. Just give it to the city. Just saying. All those in favor. Any other comments, questions on the road plan? To Commissioner Carpenter's initial comments, it might be a good idea to try to take action on this list, moving forward in the direction that it's already been kind of laid out, but also reevaluating the additional funds and potential future conversations we have with potential borrowing of money. If there's another layer to that additional funding for roadway projects, what does that look like? I know you and I talked about some technology that may be beneficial in the future. Just kind of wanted to plant the seed today, if you will, that court members, I know some of the cities in other counties have gone out and found and utilized technology that is basically a camera, I mean, system, if you will, that actually takes images and has data that is built into grade view and assess roadways, conditions, surfaces, prioritizing projects, helping with budgeting and funding and all of those things. It probably has more information than I do, but I went to a Chamber event and saw a city presentation that they utilize. That's how they help prioritize plan and budget funds and decide on how they do roadway projects. To say it's a daunting task to try to drive 600 road miles and do it on a regular basis to keep an up-to-date logbook and record of what needs attention, what needs a rebuild and development happens and that and that's changing dynamic, and then weather, and all those things is almost impossible. It's trying to put a list together like this is very difficult. We've all known that, but it's even more difficult today than it's ever been. So maybe in the future, if we look at some of that technology that can assist, human components never completely removed, but another tool to give us more detailed data and more up-to-date information to make good decisions I think would be very helpful. I was very happy to hear you start that conversation with me the other day. I've actually been looking at this for two years. Mike and I have had presentations by two companies already. It's definitely something we'd like to bring to the board. For the rest of the court and the public to know, what this technology does is it has a way, and there's a few different methods to do it, so I don't want to go into the different methods now, I'll let the vendors themselves explain all that. But basically it's what the judge just said. It's, we have a way to, all of our roads will now be in a system and we'll know what kind of shape they're in and As time goes by We can see the deterioration of those roads and if they need to be put on the list It's not so much was a built 20 years ago or 10 years ago. It's how bad is the road Road that we built five years ago might be getting worse than a road that was built 20 years ago because now we've got six Housing developments in that area. This technology keeps us abreast of the situation, keeps that on the forefront. So I can have the road plan, we're looking at the road plan, and as it's coming up, we're using the technology, if we see a problem area, we might need to go out there and put a harder look at it. If we see some roads that we're going to want to have on the road list three months ago we'll go out and take a look at the low water crossings. It's something that we need to put on the list. Is it something we can actually get done right there before we start the road list? It's just a plathorough information on a continuous basis that would it's it's in my opinion it's a needed tool with the amount of people that we have coming into the to our county. Yeah, it definitely allows for identifying as you said earlier a road that's a 50% we're just gonna have to do a complete rebuild and it's gonna cost what it's gonna cost but we have a may have a road that's at 85% of its service ability and we fix it now and we avoid having to do a complete rebuild when it drops down to 50%. And all of that information in a single place where you can say show me all the ones that are at 90% are better. Show me all the ones that are 80% are better and then really get a clear idea where we need to spend our time and money and ultimately it saves a lot of money. Absolutely, and with this information, we could even decide some of these products, the rejuvenator, if we need to go ahead, we have some money now, we can go ahead and get out there and save that road. But now we don't have to put it on a list. Now we've done the rejuvenation, we've stabilized it towards that. There's a lot of really, really interesting products out there and there's a lot of different counties there using them and with a lot of the relationships that we've made with a lot of the other counties and Hearing success as Anne failures. We want to hear about those two This tool will help us to help guide us in a more efficient way Absolutely, we did this when I was still at the city and it made a huge difference in our ability to address really what was needful on our roadway system as opposed to, well, that really can wait until next year. If we wait until next year on this one, it's gonna cost us as much or it's gonna go from 80 to 75%. And this one said 50 is only gonna be at 45%, it's not gonna be significantly different. We don't have to spend our time and money on that this year. So yes, I'll be coming by to visit with you about all that. OK. I know it's conversation for another time, but just wanted to mention that because it's pertinent to this conversation and will be a reoccurring event, no matter what's going on. Yes, sir. Any other comments? Questions? The other part of the the road plan moving forward. Not only this one, but in the future. Doug and I talked about this. We're going to have to put in a projection of housing developments. Like for example, stagecoach road is going to be rebuilt this year. You drive down stagecoach road now. Yeah, there's houses along it, but it doesn't look like that many houses, but I know of I know of 240 where this is being rebuilt and I know of another seven or eight hundred right down the road from it. So we're going to have to put all that in perspective when we do our road plans. Absolutely. That's one of things. Brighton already put together a plan for me. Just a hard copy to get the process started because I want to be able to open up a drawing and see where these housing tracks are going. These developments are going. What is it? Is it one acre parcelsels is it 40 by 60 foot parcel and what's the timeline is it how long has it been in process where's it at and development wise and so he's already working on that's where we're headed I'll say is where I can just click on anything on that map and you guys too can click on on the map and see the information will come up and tell you how many houses projected end-day, developer, et cetera, et cetera. So when we're working on a plan, on the road plan, we'll take the information that this other, what we were talking about earlier, okay, how bad is it? All right, but how many homes are going in? That's something to think about too. If this one's at 70%, and this one's at 50%, but this isn't getting any more homes on it, and this is going to get 3,000 homes that factors into our evaluation. So, the combination of what we're going to be accomplishing, what writing, and milling are going to be accomplishing in our GIS, the tools in there are going to be significant. It's going to take some time to get in there and to get used to using them, implementing them properly. But these various tools are definitely, we're heading the right direction. I'm glad to see that we're having these discussions. And the other thing we're going to run into, are people have to, the mobility is important. And I can give you an example of that a number of years ago, the on Santa Clara Road, the bridge was redone. I don't think that bridge is adequate today for the subdivisions that are above it. It's probably going to have water over it when it rains. So we have to, we are going forward, going to have water over it when it rains. So we have to, we are going forward, going to have to take all that in account, not only the type of roadway, but the culverts we have to put in for the flooding and so forth. So, sir. Well, I'd like to move that we approve the 2024-2025 Guadaloupe County baseline annual road plan. Second. We have a motion and a second on action item G and any other discussion. Hearing none, all those in favor say aye. Aye. Opposed? Hearing no opposition, that motion passes. Thank you, Don. Thank you. Item seven, announcement of upcoming Guadaloupe County public events. You see Carmen coming up to the podium? How are you? the city of the city. The city of the city of the city of the city of the city. The city of the city of the city. The city of the city of the city. The city of the city of the city. The city of the city. The city of the city. The city of the city. The city of the city. The city of the city. The city of the city. The city of the city. The city of the city. Thursday September the 19th from 4 to 7 at the Veterans Outreach Center. Shirt Cibalos, Selma's will have their Skylight Balume Fest at 16765 Lookout Road in Selma. That's next Friday the 27th and that's a big community event and that is a paid event but very exciting in that area. October we have National Night out on the first so we need to see where we will be going. I know our Sheriff's Office is making the schedule with lots of lists going on. It's time to educate the community about crime prevention and getting to know the neighbors. We have two events in October that are currently looking for sponsorship and volunteers. That's the Guadalupe County Fair and rodeo, which is scheduled October 10th through the 13th. More information can be found at gc.org, as well as the Sigean Falls Festival, benefiting area first responders. That's going to be scheduled for Saturday, October the 19th. So those are several events that are on our Guadalupe County calendar at co.guadalupe.txt..gualtelupie.txt.us. Thank you. Thank you. Any other announcements from the audience? No. Commissioners, any announcements? So as of now, next week, since we don't have commissioners court, as part of our sidewalk project here on Donnigan Street on the south side of the courthouse, the city's again will be coming in. And as of now, like I said, on the 23rd, which is Monday, shutting down this block to reconstruct this road, this one block here between Central Park and the courthouse. So just an FYI, that's current status. I confirm with Ricky before court, as far as know that still Gonna happen I guess whether permitting And then also You know all of us have hobbies and I was talking to mr. Cunningham the other day about some purchasing stuff and then just general conversation but on September 28th and 29th at the pile of theater They're having what's called the scrambled genius film festival on September 28th and 29th at the Pile Theater. They're having what's called the Scramble Genius Film Festival. Bring this up because our own Don Cunningham has made a film of which we'll be on premiere called the Castle of Baron Finch and it'll be on the 28th at 130. So just I'll give our Mr. Cunningham a little red carpet treatment there. So any other announcements? Yes, since we don't have a court next week, the South Central Texas Pregnancy Care Center is having their annual banquet dinner on the 26th of September at the Coliseum is a noon luncheon session and also a 6pm evening session. The speaker is Abby Johnson who was employed by a planned parenthood for a number of years and she converted to a pro-life person after she witnessed some horrible abortions. And so she is the guest speaker. She's pretty famous around the country but there's plenty of time to call the pregnancy center and get a reservation. It's free to go but it's a worthy cause and we ask you support the pro-life movement. Any other announcements? Yes, sir. One more friendly reminder for county staff, all employees elected to point officials as well that open enrollment is different this year from the scheduling timeline. Remember September 23rd through the 27th all next week. It's going to be open enrollment. Every single individual is required to contact HR and or the health care provider. I believe there's three ways to participate. That's either in person, online or over the phone. Please don't forget to do that. Even if you are not changing your deductions, your benefits, anything you still have to participate in open enrollment, have to communicate what benefits you want to receive as the employee. Please don't forget to do that. We had a few issues last year where I was trying to make phone calls to Blue Cross and Blue Shield with HR after open enrollment and those are very, very difficult to have because they are very, very likely to tell us, no, we're good, thank you. We got very lucky with the long-term employee last year who just didn't realize, I mean, been doing it for 20 years, thought they had their coverage, everything's good, I don't need to do that. And then it's an issue. So please everybody participate in open enrollment and go through and make sure you and your family are covered on all those things the way you need to be. If you have any questions reach out to HR again, September 23rd through the 27th in person over the phone or online. As has been mentioned, we do not have commissioners court next week or next regular scheduled commissioners court will be Tuesday on October the first 10 a.m. All right, we'll move to item 8 on our agenda, which is executive session discussion only close to the public pursuant chapter 551.087 To discuss or deliberate regarding commercial or financial information that the governmental body is received from a business prospect. The governmental body seeks to have locate, stay or expand in or near the territory of the governmental body, with which the governmental body is conducting economic development negotiations. Item B, percent section 51.074 to deliberate the appointment, employment, evaluation, reassignment duties, discipline, or dismissal of a public officer or employee to it, director of engineering, as well as item C, section 551.071, consultation with attorney regarding pending or threatened litigation and take action if necessary. A court members believe being that we are at 11.30 and for the public we also do have a schedule interview. Believe it to a clock with a candidate for a director of engineering. Would it be the courts plan to go into closed session to talk about economic development as well as pending litigation come back and recess for lunch and then go and the public. The as an update on pending or threatened litigation. Come back in and potentially recess. Take a lunch break. Go back for the interview at 2 p.m. We have also had to eat sandwiches together while we're talking about work over lunch and that's a possibility as well. But just wanted to let everybody know what was going on. So we will recess from this regular session of commissioners court and inter-close session at 11 28 a.m. . I'm going to go back to the committee. Coming back from closed session will reconvene this regular session of commissioners court at 12.16 p.m. We did go into closed session for a few different items. We'll start with item A, which was to discuss economic development negotiations. Any comments, questions, and or potential motions to consider? Yes, sir. I'd like to move that we approve the contract and agreement for Project DIY contingent upon the City Council of the City of Sigean doing the same at their meeting later today. Second. Do you have a motion and a second to approve that agreement under item A. Is there any other comments for questions? Yes, sir as an SCDC board member. I will abstain from Any other discussion that sir Right all those in favor say aye aye any opposed Ann abstinence we do that motion does pass four yeas zero nays and one abstinence. We do that motion does pass four yeas, zero, nays, and one abstinence by Commissioner Englucky. As discussed before we went into closed session on item B we do have a two o'clock interview set up so we'll be coming back to do that and moving to item C, consultation with attorney, advice regarding pending or threatened litigation. Is there any potential action and or comments? No, sir. No. All right. Then our plan is to recess again for lunch. We'll come back. We'll come back about 10 minutes before, five minutes before, two o'clock. We'll reconvene the meeting to then go into closed session, go back downstairs for the interview. Okay. All right. So we will recess from this regular session of Commissioner's Court for lunch at 12.18 PM. Very good. you you Thank you. the . All right coming back from recess we'll reconvene this regular session of commissioners court at 2 p.m. go to item 8 on our agenda which is executive session. Item B, percent section 551.074 to deliberate the appointment, employment, evaluation, resignment duties, discipline, or dismissal of the public officer or employee to wit, director of engineering. We'll recess from this regular session of commissioners court and inter-close session at 201 PM. the in progress. All right. Coming back from closed session, we'll reconvene this regular session of commissioners court at 4.40 p.m. We did go in to deliberate the appointment employment evaluation resignment duties discipline dismissal of a public officer or employee the director of engineering Which I stated previously we did have interviews so conducted those any comments and or potential action today. No the motion. We have a motion to move to item 9. We have a motion to move to item 9. We have a motion to move to item 9. We have a motion to move to item 9. We have a motion to move to item 9. We have a motion to move to item 9. We have a motion to move to item 9. We have a motion to move to item 9. We have a motion'll move to item 9. Is there a motion to adjourn? Move to adjourn. Second. You have a motion to second. All those in favor say aye. Aye. Opposed? Then we are adjourned at 441 PM.