I'm going to ask you to check in and see if you can. I'm going to ask you to check in and see if you can. I'm going to ask you to check in and see if you can. I'm going to ask you to check in and see if you can. I'm going to ask you to check in and see if you can. I'm going to ask you to check in and see if you can. I'm going to ask you to check in and see if you can. I'm going to go to the next floor. I'm going to go to the next floor. I'm going to go to the next floor. I'm going to go to the next floor. I'm going to go to the next floor. I'm going to go to the next floor. I'm going to go to the next floor. I'm going to go to the next floor. I'm going to go to the next floor. I'm going to go to the next floor. Now it is, as I'll say again, this is the Rose Advisory Committee for April 23rd. So if you all please stand for the flag salute. I pledge allegiance to the private of the United States to the do the repudiate. The board is down. I'm going to be. Yep. Do the row call. John Steele. Jim Cox. Absent. Richard Daniel. Absent. John Dirkton. Absent. Matthew Edinger. I want to check on the license. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Epson, John Dirkken,ton, absent Matthew Edinger. I want to check my license. Okay, keep you awake. Michael Garcia, Curtis Kelly, and Peterson, absent, and myself is here. Okay. Do we have any public comments? No public comments. Okay. You're all about the berms, right? Yeah. Yeah. Okay. If you'll please review the minutes from our February and March meetings. Do I have any motion to accept? Yeah. Well, I know you have their attached, I think, the March ones, but. We, we good. I don't have a copy of it. Okay. Do we have a second? All right, I'll second it. Okay. So, John, you, day or nay? And you were not here in Curtis? And Michael? And we know Matthew wasn't here and I do so we don't have enough to accept okay people ask me why we had nine members that's why okay you to carry over them. All right. Administrative items. The verbal updates. The project for zone five. 2023, 2024 project. So when we currently have a design right now, so going through the design process and the design subcommittee met. We had a little bit of a discussion at our last meeting about it. Gerald and committee member Peterson have been talking about the berms and saving some of the existing berms and replacing berms. I know Gerald and Glenn have had quite a bit of back and forth over that. They've exchanged a few emails so at your seats there are some comments from Glenn. He's not able to attend tonight but he wanted to provide some information and some of the back and forth of discussion between him and Gerald related to saving some of the existing berms in the project area and instead of just grinding an overlaying and replacing all the berms within the zone, the project zones, there's a potential way to save some dollar amounts to it. They've been looking at how that has done in past projects where we have saved sections of berms and replaced areas of berms to kind of see what has happened over the years of those berms being out there and back and forth and replaced. But I'll let Gerald, I'll let you kind of, if you want to touch on some of your conversations you've had with, between you and Glenn related to the berms for the design project. Yes, so we, well originally came about during the 60% review, the plans called for all the berms to be replaced regardless of the condition of the berms. And so the reason for that was because we looked at the last project, last couple of projects where we did do what Glenn wanted, which is we kept some of the berms that were seemed to be in good condition. We left them in place. And so we took a look at some locations where we started having some failure. So what happens is when you keep the existing berms at which is the edge of the roadway, which is where most of the water is flowing, and that's why we have the berms there to keep the water from going over the slope and keeping it on the roadway, so go to the proper inlet that we need the water to go to. So it doesn't create all kinds of slope failure. So potentially there is a lot of water along the edge of the roadways and when you don't resurface those are replaced, the pavement in those areas, the pavement in those areas are constantly, it's old pavement, so it's potentially, it could be at least 20 years old or more when we do the log, when we do a project. And so when we don't replace it, that old pavement needs to stay there for another, at least another 10 years, but by the time we get there again. Anyways, we looked at some of these projects that we just recently done. And we already see some slope failure are actually a roadway failure. I'm sorry at these areas. So what happens is you don't grind and cap the whole roadway. You have to stop a little bit adjacent to the berm because you don't want the grinder to come and damage the berm. So there's going to be a little gap between the where you paved and where you left old old asphalt and then you left the old berm. And so that old asphalt is subject to the most water because that's why we have the berm there usually. There are exceptions to that rule where we put berms adjacent to sloughing kill sites and we wanna try to keep the hold some the hold some of the sloughing saw back. But for the most part the berms are put in where the water needs to be channeled and kept onto the roadway and not go over the edge of the roadway. And so so what happens is in these areas where we've had some old you know we left the old P-M-M-M-M-M-M-M-M-M-M-M- water is like seeping through where this old asphalt is because the asphalt is old there. And it actually created a little bit of a rut there because adjacent to it, we had replaced the asphalt. And it's a little bit higher than the existing. And so I actually created a little rut adjacent to the berm and allowed some of the sediments to collect. That's how we know it's just kind of ponding there a little bit. So it's kind of, so you get this critical area where water's flowing and then you have an old asphalt there when it starts cracking and failing then the water starts seeping through and you might experience some roadway failure. ahead. Yeah, question. Could we not fill in those gaps manually? Manually after the fact or what? Yeah, I mean, you know, when they do the grind in overlay or even, you know, uh, no, because you have to have at least, uh, so you need to grind at least two inches to be able to have any new asphalt to hold. So if you put just a thin layer, it's just gonna crack and come off. So you have to actually grind the pavement. At least, usually it's at least like an inch and a half. That's what you need to grind it. At least, men only mention a half, but preferably two inches at least. But you can't just fill in the gap then. No, no, because what's gonna happen, that's kind of like, if you put in a little bit of asphalt from that gap, it's not gonna hold, it's so thin. Because we grind down two inches, but when we come up, we go a little bit above two inches. Like they put a little bit extra asphalt, right? That's kind of how it usually works. And so that little bit extra creates that little lip between, like a little bit of a rut between where you finish paving into the berm. But the bottom line is the asphalt that the edge Broadway edge is kind of old. And so, you know, but the bottom line is the asphalt at the edge, roadway edge is kind of old. And so, so where water's flowing, we definitely, I recommend that we replace the burn regardless of the condition of it. And then we, that way we pay for the whole roadway at the roadway edge. Because once the water starts getting on the edge and it starts getting down below, because that's where it's gonna seat down below to the soil, right? Because it's right at the edge of the roadway, so it's able to get there and go underneath it. Because it's right there at the edge. So once that soil next to the pavement edge starts getting saturated and cars start going over, that's when it starts feeling especially if it's an area where people man up driving a little bit over to the side but it's the, that's the, I mean, to me, it's like, you know, you're kind of true changing yourself, right? You're kind of doing not a complete job, right? You're telling the contractor to just cut corners, right? Basically, hey, don't replace that part. Just go up to here. I just, you know, just grind and kept this part, which takes a much less time, right? It doesn't have to remove the, the berm, it doesn't have to grind that part, you know, replace the berm again, right? So you're saving some money, but in the long run, I think you're kind of losing money because over time, if that probably fails at the edge, then you have to actually instead of grind and cut, you probably have to dig out, which is a full replacement. So. I can see the letter or the jargon. Yeah, do we need a whole new project now? Do. No, no, I think what we're gonna do is we're gonna try to not slow down the process. So what I'm gonna do is maybe some areas where it's on the uphill side, where it's, you know, instead of the down slope side, it's the uphill side where we're trying to, we put some berms there where it's just to hold back some soil where the payments and it's not going to get run over, you know, because the hill's there and it's kind of protected. And maybe those areas I could find some berms to make glad happy and keep those where it's not critical. But areas where the water is flowing, where I see, I know that's where the water is flowing. I'm gonna replace all the berms in those locations. So I'm just gonna tell them, hey, we looked at it and this is what the design team found that we could keep these berms just to make them happy. because I don't want to slow down the process, but for the most part, I think we're going to replace everything. So that's kind of how I'm going to address it with them because it's going to take a long time to try to argue with them about it. So I think in these areas it's not as critical. Like I said the uphill side where the water is not really collecting there it's just there for the the holding back the slough and the slope. That's it. So, those areas of it is a really good condition. I'll just keep those areas. Do we need a project for those you wouldn't replace? I'm sorry about the project. To replace those areas? No. You just get incorporated into the plans that are designed right now. Yeah. Okay. All right. So, go ahead, and you want to say something, Curtis? I just want to address the question that Glen brought up about the slope remediation of the structural support of some of those locations. He was saying that it's not the burbs out of the issue. He's saying that we have some failures. Is that something we have to look at? Well, he's saying that there was some failures in the slope before we went there and paved it, which I don't recall those areas failing when we paved the last that project. I think he's talking about subtropic. We had some failures there. And if there was a failure there, let's say we see this big dip in the roadway or it's starting to break off, then we will tell the contractor to backfill and maybe pay him a change order to do that. But we're not going to pay if the roadway is dipping and you can see there's failure. We would have done a dig out. That's what we would have done. I think these areas we just did a grind and cap. So let's say we see there's failure in the roadway. Like you could see it's chipping off that the whole payment section is tripping off. You could see soil or just like big ruts like you know big ruts in the roadway, it's just all these problems there. So then at those cases we would say no, we're not going to do a grind and cap, we're going to do a dig out, a full reconstruction because we see there's failure. And if we need to, we're even bringing some base material to build back up the slope If we need to do that, but we're not gonna just leave it like that So I don't think that's what the case when we can't win in there. We did a grinding cap. We left the berm It's because it was in good condition It was because it just needed a grinding cap in it the berm wasn't such good. There wasn't any slope failure. So that's why we left it. If there was a slope failure, there's no way the berm will still be there. Does that make sense? Yep. So he's saying some areas, yeah, we need to back it with base material. Yes, there are some areas where the water is hitting it directly, like when the the slope of the roadway pitches A little bit and it in the water moves from one side of the road to the other side Those areas I'm trying to look and see where those areas are and I want to put some backing there some base material so the berm have some The soils all the way to the top of So that, someone that water hits it, there's some support for the berm so it won't wash away. We had a condition like that on Fullerton, the last storm, that washed out all the berm because the roadway pitched over and it went straight into it and there was no backing on the berm. So we're going to put some base material there to provide some backing. Okay, any other questions about berms? So where are we with the 90% plan? Subitle. You know, we're working on the comments. We did add a little bit on avocado crust. So we're working on that right now as well. So maybe, um, we can, we're actually can mention about that. The project right now on avocado crust was going to end at Le Mans. So if you extended it a little bit west, there's a drain just a little bit west of Le Mans and avocado crust. So we extended down to be able to get right over to that where that drain is. that way we can sort of repave all way over to where that drain that kind of comes down in that area. So that little extra bit is getting added to the project and a little bit on floor, just a little bit of an extension to tie two areas together. So they're including that in the project right now. So we can see that next month, next meeting. I don't, I've heard the schedules of the back for street design. I don't think we're going to have the final plans back in April. Not a not an April, but we're going to have the 90% back be probably before the next meeting and may. Definitely will have it before then. Okay, and um, they're just adding these extra portions. I would if I had to gas right now, it's probably going to be two weeks away where we're going to get the 90% back. It's probably just before our next meeting. Okay. Any other questions on this project? Next up is traffic signal and guard rails. Oh, yes traffic signal. Where we at? Traffic signal as so they have done the undergrounding so conduits are in all the runs for the conduits have been all the underground has been done. You can see the base for the traffic controller cabinet is there and ready to go. The county approved our timing for it. So traffic controllers being programmed with the signal timing right now. That is getting programmed. We're working with Edison on their underground inspection for the power to the signal right now. We've just been back and forth with them a little bit. And Gerald, actually tomorrow will be laying out the exact location for the flashing beacon going north on Hossie enda, the warning beacon. They're going to be meeting tomorrow and laying out the final location for that flashing beacon. In the dog leg curve there up to the signal for the advanced warning beacon. We'll get a final location done in the field tomorrow with the inspector and the contractor and Gerald. For that one, I don't know. They're getting ready. They're wanting to pretty quickly here. They're going to be doing the ramps. So you'll start to see the ramp go in and we're also, they got going on. There's been a lot of back and forth, you're all lately on the signal. So they're moving along pretty good at the moment. So here, pretty quick, you'll start seeing some pretty heavy construction. The concrete work for the curb ramps and getting ready for the footings for the- any, going to be any issue with procurement of materials? All of the poles, the traffic controller, the batteries, the backup batteries, everything is here now. I think just the cage for the foundation is at the, at the man, being manufactured right now, but that's done locally. It's not shipped in from somewhere else. We're just waiting for construction. Just construction. Working with the contractor on the construction phase. That's supposed to start what June? Yeah, there was still anticipated a June for turn on. Yeah, that's about June. Yes. Yes, or anticipated turn on for the signal. OK. You guys have any questions, comments on this project? No. The next piece is guard rails. So at your seats, you have a little section there that kind of walks through some sections of guard rails. So we've met with the design team that we've been working on it previously. Gerald worked with them a little bit and then him and Grace went on re-looked at guard rail sections. So after meeting with the cal trans it was just move forward with what you could replace. It's easy to replace that doesn't require extensive regrading, geotechnical retaining walls, those things. So with those comments from CalTrans, Gerald and Grace sort of change focus on the guard rail sections to be replaced. So they've re-looked at and walked and counted off the lengths of guard rail sections from about what we feel we have enough money in the budget to replace right around just over 2,000 linear feed of guard rail area. So this is the segments that after looking at all of them, we think should be the ones that we should focus on replacing as part of the HSIP grant. So as it may want to bring that list to you guys, let's take a look at it. If you want to look for them, if you want to walk it and firm it up next meeting, or if you're okay with these locations, we can move forward with revising the cost scope. If we need to go back to Council for any additional design allocation money, we can do that and then get the design portion moving again on those guard rail sections. This is which covered them at 900,000 grand. Yeah. And we've actually had a lot of guard rail hit recently, especially on, on, uh, Hossi Enda, just this past Sunday, there was a, a small section of guard rail that was, had been damaged and there was an accident on Sunday afternoon that took out the remainder of the guardrail between East and West and Hacienda. From that one, it depends we go after the insurance, the best we can, once the police report comes in and then we can have all that information, we'll work with our insurance company and their claims processing to go after the insurance for it. And it just depends, we do see a lot of drivers that are uninsured that come through And so there's some of that aspect of it as well. Where are we with the one that, how's the end of there by the golf course, Salucate? Did that ensure us? The 90 degree one there. Yes, Council at the last meeting authorized the replacement. So that section on East Road by Papaya and via Tumen is going to be replaced. The section here between East and West that was fully removed this past weekend. That will be replaced in Canada, Sombray, below and above. Those that will be replaced. Grace is in the process of actually scheduling the construction for them. So, Council authorize the purchase orders for it, about $80,000 worth of work. We've signed all of our purchase order and it's been processed and we're just scheduling the work with the contractor to get them out to get them replaced. Good. Was that one near Tuman covered by insurance? There is insurance for that one, yes. Yeah, so that's the list. I don't know if you guys want to look at it a little more, or take your time, or if you're OK with it, Gerald will work with the design engineers and get started back on the design for the construction drawings. So we can move forward up to the committees. Yeah. So for those of you who don't want to drive out there, I've been using this Google Earth Pro, where you can get down there and get a good look at it, right? right you need a street and you get a nice view. You take a photo and picture of it, put a place mark there. That's quite helpful. Obviously this is the, this sheet here. This is the guard rail. Yes, those are the sections of guard rails that they've gone out and looked at and walked in and calc'd off the linear feet that need to be replaced or expanded a little bit. Again, these are locations where it's turnkey. It does not require any type of slow prepare work, which is what really is cost prohibitive. So we went and looked at these locations and said, okay, these need we can replace some easy, you know, remove or replace because there's enough shoulder. There's a, it's flat enough where the guard rail is, where it means caltron standards. If we just replace it without doing any type of slope remediation or slope repair. Any questions? Comments? That's all those projects. Where are we with next road improvement plans? We're going to do some road selections for that, right? Are we still waiting for a PMP or? Yeah, it's your next meeting. I'm updating the RFP for the PMP process. So I'll have that out to you guys ahead of your next meeting. So you could take a look at it and then we can talk about it at the next meeting if you're okay with it. Then we'll release to do our next pavement management plan. Yeah, because we don't have a project scheduled in for next year though, right? Yeah. We just have the one in design right now and then we start working on that one towards the latter half of this year. Okay, anybody have any other items not on the agenda? No? All right, next meeting. here. Okay, anybody have any their items not on the agenda? No? All right, next meeting is what may 28th? Yes. Any problem with that? No. Okay, meetings adjourned. Thank you all. Thank you. Thanks. you you you I'm sorry. you you you you you you