We are good. All right then I will call to order the September 23rd, 2024 meeting of the City Wincrest Planning and Zoning Commission at 535 and we'll begin with the roll call please. Rainbow Press stay here. Terry McDowell. Here. Steven Hall. Here. Vivian Lee, Tanya Asuka-Metova, Marciao Camps, and Matthew Holmer. We have a corn. Awesome. Next is the vote to excuse absent commission members of which we have won, and it was Ms Asuka-Metova. And she let us know in advance that she would not be able to be here. I believe she's been out of town, so. Okay. Would anyone like to recall that phrase? I mean, that last week. Excuse her. Excuse. Second. All those in favor of excusing Tanya's absence tonight, raise your right hand. That is unanimous. All right then, if everyone will please rise for the Pledge of Allegiance. Pledge of Allegiance. It is the flag of the United States of America and Julie Republican. For which it stands, one nation underground, indivisible with liberty and justice for all. Just real quick. I just want to say thank you to our two new board members for joining us. We're excited to have you, Michelle Camp and Vivian Lee. So yay, thank you guys. Citizens to be heard. Citizens may address the Planning and Zoning Commission on topics not on the agenda for no more than three minutes. In addition to the foregoing, citizens shall also have the opportunity to address the Planning and Zoning Commission during consideration of posted agenda items for no more than six minutes. The City official may make a statement of specific factual information in response to an inquiry made by a member of the public or a recitation of existing policy in response to an inquiry made by a member of the public or a recitation of existing policy in response to an inquiry made by a member of the public. Do we have any citizens to be heard? No, ma'am. Excellent. All right, then we'll move on to items for discussion and action. Item A, the Planning and Zoning Commission will elect a chair, vice chair, and secretary, which we just talked briefly about doing at our last meeting, but we had new board members that hadn't been sworn in yet, so we wanted to have everybody here before we did that. Obviously right now I am the chair. Who is our vice chair currently? It's about to look up. It was Nikki Walker, I believe. It was. But I don't know that we call ever. There isn't one listed on our bulletin. Our newspaper is not one listed. Interesting. I don't know that we have a secretary at the moment. Secretary, no. Right. Well, okay. So then I guess we can start with chair. Anybody other than the interested in volunteering for that? Oh boy. I mean, I'm happy to continue. Are you allowed to continue? Am I? There's not a term limit on the chair position, right? No. It's something that is looked at year to year In the event that the status of Miss Presti does change She would have to step down on the board and as the chair and then at that time we would come back to the board That's if you get city council position big if big if I think that's for well, I'm not gonna say anymore that So then do we need to have a motion by somebody for that? I think that's important. I'm not going to say anymore that. So then do we need to have a motion by somebody for that? It's been so long since we did it. Yes. We need to do it all separately then. Or should we? It would be better. Okay. It's just clear. I'll make a motion that Rainbow, they has chair for the committee. I'll second that. Okay. So as far as the voting goes, my voting on that or, you know, let's just say you don't to be okay. Okay I will, I will, I will, same from that vote. So all those in favor raise your right hand. Okay so you're gonna be, Thank you guys. Okay, so would anybody be interested in volunteering for the vice chair, which essentially, in the absence of the chair, you would serve as the acting chair, the board conduct the meeting, that sort of thing? I'd be willing to do that. And maybe I can start learning enough of the parliamentary procedure to help you out with that. Yeah. Sounds good. I'll make a motion then that Matthew Halpert elementary procedure to help you out with that. Yeah. Sounds good. Sounds good. I'll make a motion then that Matthew Halper be the vice chair of the planning and zoning commission. Second. All those in favor raise your right hand. Okay. Very good. Thank you. And now Secretary. So this is technically it's just a I don't know. An absent role but our charter does require that we do have a chair for the secretary. There is really nothing that needs to be done unless there's a special assignment on something that the city staff would not be able to fulfill just because of the size of the project or something. I can tell you have been here six years and I've never had to engage anyone outside of my office. So the official role is they would record the minutes and the actions of the commission. We do videotape all of the meetings and they are streamed live. And the City Council adopted several years ago that those would be the official minutes for all meetings, reports, commissions, and city council. So technically it's just kind of been a fill-in role. There's only been like a very small handful of times I can recall that the recording wasn't functioning properly and it was still recorded via cell phone. So I can't ever remember time when the secretary actually had to do anything. Yeah. Keep any minutes. Yeah. I've foreseen a natural disaster. I have no idea. Because we also have a camcorder that we do. It's a backup if we need it. Would anybody like to volunteer for the secretary position with all that being said? I'll volunteer if nobody else does. All right then. I'll make that being said. I'll volunteer if nobody else does. All right then. I'll make that motion too. That Steve Hall be the secretary for the planning and zoning commission. I'll second it. All those in favor raise your right hand. Okay. Great. Thank you. Next on our agenda, the Planning and Zoning Commission will review, discuss and take action on selecting one member of the Planning and Zoning Commission to participate in the Mayoral Heritage Tree Committee. Rachel. So just a little bit of background and let me actually stand up. Sorry, I've got all this that I'm short. So a little bit of background is Councilwoman Stress Lucky had asked the Council to consider the creation of a mayoral committee to address the possibility or if there was a need with regard to heritage tree designation in wind crust. This has a lot to do. A lot of municipalities do this. It's just for the preservation of the canopy in the area is really what the goal is and that people don't start just chopping down oak trees or heritage trees that have been within the city for a number of years. I think I sent several examples or maybe and we can continue to research that the committee right now consists of two parks and recreation members. One of those commissioners has our is starting an inventory of all of the trees in the city parks. And that was just something that she wanted to do. So we're definitely going to include that with this plan. We have reached out to a nonprofit to see if a city forest store or an arborist would be willing to sit on the committee as well. And so we're waiting to hear back from that because the importance is to have somebody of knowledge be on this committee and as well as Councilman stress like he sits on this. It's nothing that's going to take a lot of time. The meetings would be set after hours, after work hours. And unless something major develops, we don't foresee it being more than two or three meetings. I think the goal is kind of really to get a draft, to counsel sometime in no member, pending legal. So it's two members of parks and REC and one from me and then Mayor Pro Tems, Trosaki. Yeah. So and a four-star. So either a city four-star or an Arborist, there's several organizations up there that will be reaching out to if we don't hear back from the one that we did. So the committee is going to make a recommendation on a proposed ordinance to council them. If the desire of this committee is to establish that. It's looking at the need possible need and how it would benefit the canopy within the city of one crest. You know, I've probably put in your own spot a little bit. Sorry. Is that an ordinance that would be in chapter 113 or totally separate? 113 is. So this may just establish, I would, I'd have to look and see where the oak, I think there is an own chapter. I have to look at the oak wilt because I would think it would fall under the same. I think it would eventually like, like let's say, quick trip wanted to build. And they have to have, if they're going to cut down any big trees, they would have, well, if you have an ordinance, they would have to get permission to do that and replace it with smaller trees around the area. So I can give you a little bit of background with San Antonio. I have a little bit of background with San Antonio. I have a little bit of knowledge with that. So San Antonio does have a tree ordinance, preservation ordinance. And in the city of San Antonio, on commercial properties, if you were to develop and there was existing trees, such as what Commissioner Hubbard had said, you're required to pay into that fund. It's called the mitigation fund. This city would not establish that, maybe it would, but at this time there's not discussion of that. And that would go towards the purchase of new trees on properties on public properties like the city parks and stuff. The developer has to pay for their own trees. If they replace, if they knock down three, they're required to replace three. It's like a one for one, I believe. I think it's a dimension. Yeah. It's a dimension thing. So the nonprofit that I work for is, anyway, it's a long story, but so we're taking out a 14 inch diameter tree and we have to replace it with 14 inches. So, you know, it's like two trees at seven inches each, or, you know, but I mean, I think it's really important that we've had a preserve. And then it also, one of the things that the city, since I've been here has tossed around, I think, since before I've been with the city, has been looking at getting the designation of being a tree city. And so this would be part of a requirement to be to be in that designation. Are we talking on commercial property or all property? I think that's what the committee would need to determine because legal would also need to get involved to see how if a municipality can get involved with what is done on personal on private property. I know they do in Austin. Oh yeah. If San Antonio does as well. They just don't enforce it as much. Examples that you sent out for us to review, the ones that were in Texas, all of them were relating to street trees. So the ones that are in the right of way, which is on most properties, the first 10 feet in from the curb are easement. Yes, it's more well-known by. And city-owned properties, but not on private property, except for the one that was live oak. When I first read it, I was like live oak, but it's live oak, Florida. Yeah, yeah, yeah. That one does apply appears to anyway to all properties, not just the right of way. And I think live oak has a commercial tree ordinance as well. After 113 has some very basic requirements for commercial development, green spaces and stuff. It doesn't it doesn't get very specific regarding preservation of trees and stuff like that. It just has like so this so this could create its own chapter in code I that's a legal question Just because we're at this stage. I didn't feel the need to have attorney here Or it could go into when the existing code. Yeah, because we're not actually discussing doing anything What's related? We're just trying to figure out who sitting up here would be interested in participating. It'd be really nice to have because I don't know if you guys remember when that frostbank building the big black waste was when they tore that down to build other things there were some huge beautiful trees that they took down. Yeah, because at the time you know we didn't have anything. And the city has a beautiful tree canopy within the residential area. Yeah, definitely. And I think too, you know, with the house that I bought has no trees. And it's used to. I don't know what happened to them. But, but you know, my mom's a master gardener. And she was telling me that there's a lot of trees that only last 50 years and so we're kind of getting Into that and wind crashed in you know, it would be interesting to have it be interesting to Sir mom because we are seeing if nobody else would like to I think yeah with the drought we are seeing an increase I could go back and we could do an amendment. To be honest, Tanya, she's actually in the field. Oh, is she? Yes, Tanya's should be. She's an architect. Yes, she's an architect. I would be interested just because I love trees, but I don't want to. Well, let me do this I Will sneak it on the agenda for the seventh because that agenda has closed But I'm meeting with the mayor tomorrow and will will will just discuss it and Maybe they can have meetings that we can go to yeah meetings beyond the city website where people can know because they're just little small committee meetings, but there's no reason why I couldn't share the information with y'all, and I would just post a notice of possible quorum. So. But y'all would not be able to kind of vote because then that would be city action. Well, that's OK. I don't mind if she loves the vote. Oh, I mean, I'm new here, so. Yeah, no, no, no, no, no. I also do know that Ms. Asuka Motova travels a lot, so. She's actually in Houston right now with her job. But I know that she's very familiar with, yeah, in this particular field. Right. I don't have to be on the committee. I would just be happy to be involved just because I have some knowledge of trees. I mean, I don't need to be a voting member as long as I can know what's going on and help that if somebody else that conforms to the committee. I think they would have input from citizens before they decide anything. It would go to city council, yes ma'am. Yeah, that'll be a good decision. That's just a recommendation that this mayor all committee would bring to council. And then, and then it would do the due diligence from there. So it could come to city council, they'd have discussion, they'd look at it. It could take anywhere between a month to two months once it gets to City Council depending on if there's changes or discussion or citizen input. And there would be two readings of that before anything is fully passed. So that would be two opportunities for citizens to come and spend. There would actually be three. Because everything for the most part goes on as a DNA and then comes in as an action. So there's opportunities to provide feedback even if you're not on the committee. Correct. Well, it sounds like more show like you've got some, well, I mean, it sounds like you've got some experience and a lot of researching trees right now. But anyway, to fit on my property. No, I would love to. I think, you know, I spent a lot of time researching where I wanted to move to and when Crest kept coming up and coming up and part of that is the tree canopy. And you know, well, there's a lot. But yeah. OK. So it's up to you if the direction from PNZ is to see if there's an ask or an additional member. If we can add an additional member, I can do that. Or if you all just want to vote for at least one member. I mean, we can do the vote for one member tonight. And then I guess we can do the ask, do the ask. Okay. Because we do have to be careful about having a quorum. If you have a certain number of people from city council and then from a board together. No, it's just each representing body. Okay, one for me. And then it won't. It cannot be representative quarms in each representative body. Within each representative body. So you can't have too many P and Z or city council got you. Okay. So we could have three, if since the board is complete with seven of us. One, two, four, five, six, seven. We should not hear. Yeah, so we could potentially have three of our members present. Why do you find that? I mean, just with nominating one and then saying, if you want additional, there are people that you can do that. We can do that. That way we wouldn't have to meet again. I could just send out a message. But eventually we do need to come back and go over things so well you want to do we want to go ahead and nominate I will make a motion to nominate Marshall camp to the Mayoral Heritage Tree Committee I'll second that all those in favor raise your right hand thank you guys thank's no good. Yes. I know. Okay, great. And then I will let you all know what, if it's going to be on the agenda. Because if it is, then I would highly recommend that you all come and address the council at that time. That is it for discussion and action for us guys so general announcement of future agenda items requested. Yeah we have something coming up for us anytime soon. No not but we do I do want to do an annual review and so I'd like to get that done before the holiday season so I'm hoping to schedule something with everybody some time in November before Thanksgiving. I do have a lot of stuff going on right now so it may just I may hoping to schedule something with everybody some time in November before Thanksgiving. I do have a lot of stuff going on right now, so it may just, I may have to see how things fall. If we have to wait till after the new year, we'll have to wait till after the new year. Because traditionally, we don't, unless the commission wants to meet there in December, early December, we can do that as well. I'm flexible. I don't want anybody else works. And the annual review is just about, you know, PNZ, the function of the PNZ, review public information act, open meetings act. So. Yeah. Anybody have any general announcements or future agenda items? Still a request? general announcements or future agenda items to request. How about a motion to adjourn then? I'll make a motion to adjourn. I'll second that. We can both second all those in favor of the adjournment. Raise your right hand. Thank you for your return to 55. I appreciate you coming in.