Good morning ladies and gentlemen, Denton County Commission's Court for Tuesday, November 10th, 2009 is now in session. This morning, I am vacationed to be given by Dr. Bing Burton, Director of our Health Department, and our pledges to be led by soon to be retired, Don Alexander, Elections Administrator, will you please stand? Pray with me, please. God is our refuge and strength of very present help and time of trouble. Lord, we thank You for this day, for the blessings of this day. We especially thank You for the work of some of Your servants that we will recognize and acknowledge today. We pray, pray a special blessing upon the families that were so touched by the events last week at Fort Hood. We ask your blessing upon this commissioners court. Upon our nation and all who serve it both at home and abroad, we pray all this in Jesus' name. Amen. Join in the pledge. I pledge that we can sue the flag of the United States of America and to the Republic of it, for which it stands, one nation under God, indivisible, with liberty and justice for all. Aren't on our Texas flag, I pledge allegiance to the Texas once they ungodly won the individual. Thank you, gentlemen. Item one is for public input for items not listed on the agenda. If there's any member of the public that would like to address commissioners court, we ask that you please complete a public comment form available from the aid to the court on the side table over here. And we'd be glad to hear from you. Once we're in mind, everyone, please turn off your cell phones and pages. We're going to first go to item 3B. Item 3B is a provile resolution recognizing Donald Exander's retirement. And, Don, if you'll come forward, please while we read this resolution. This is a resolution honoring Donald Exander for 18 years of service to Ditton County. The Ditton County Commission's Court, Denton County, Texas during the regular session on the 10th day of November 2009, considered the following resolution. Whereas Donna Alexander has certified elections for registration administrator, will retire on November 30th 2009 after completing 18 years about standing service to Denton County. And whereas Donna Alexander began his employment with Denton County on April 17, 1991 where he served diligently as the director of administration and on March 3, 1999 was named Denton County's election administrator and was given and has given valuable service to Denton County in both said positions and where is Donald Exander has brought integrity to the voting process and has had an open relationship with the voters of Denton County to ensure the integrity of the office. He has brought a higher degree of technology to the elections office and has complied. I'll give that right. With the ever changing federal and state voting laws. And where is Donald Exander? Has maintained the high degree of professional services to federal, state voting laws. And whereas Donald Exander has maintained the high degree of professional services to federal, state, city, and independent school district personnel, and whereas throughout his years of service Donald Exander has served the citizens of Denton County with fairness and dedication. Now therefore, be it resolved that the Denton County Commissioners Court, Denton County, Texas, does hereby recognize and congratulate and command the service of Donald Exander for his 18 years of dedication to Denton County. The Denton County Commissioner's Court further wishes the very best to Donald Sanders who pursues future endeavors. Done in open court this 10th day in November 2009. Chair, I'll move for approval. Seconded by Commissioner E. John Favour please say aye. Aye. Opposed say nay. Motion does carry an anusly congratulations done. Applause I'd like to say a few words. A few words. We're ready. Judge, remember the court? You know, I've been saying that for the last 18 years. It's been great. And today I just want to address not only the judge in the court, but everybody else in the audience is watching on TV, on the internet. And you know, it's, as many times as I've come to this podium today's a little different. The feeling is kind of weird. I was telling Judge Horn before we came in here that I've had a job continuously since I was 14 years old and it's going to be weird to wake up next week and be unemployed. You know, and I'm nervous because I really don't know Exactly how everything's gonna go next week, but I know it'll be cool and I'm also sad because I'm gonna be leaving behind thousands and thousands of friends And I first want to thank former County Judge Jeff Mosley for taking a chance on a guy that he never knew. Came in off the street. I remember my interview with him. I remember going down and meeting Ronnie one of the first people that was around and he was running a storefront JP office down in Kelton. And I recall him the first time I met Commissioner Mitchell. I was in charge of operations and I went down to City Council to try to get them to wave the Building fee for adding on to the driver's license office in Louisville and they did that and I thank you You were good. You're nice But you know, I think over the years that I've been here It's been fun watching didn't county grow I've seen the birth of the records management department information services, emergency management. We bought and built a lot of buildings. And when I was working for Judge Mosley, I was just glad that he gave me the opportunity to do that. And I appreciate all y'all's support. I know there's been a lot of commissioners and judges that have passed through here during the time I've been with Denton County, but it's always been great. And the same goes for the Elections Commission. I appreciate their support over the years. I figure I've probably gone through seeing as many Democratic Party chairs on the Elections Commission as I've seen judges and commissioners go through this court. So the transition has always been there. I'd like to thank all the department heads and staff, the staff, the helping support, they give me over the years. It's impossible for an office of 10 people to go and vote 280,000 people in election without a lot of support people behind. And that includes the order and the supplies or finding me 120 bilingual workers are doing the pay row for over 800 people within a two-week period and you know it's amazing how everybody comes together and helps you out and also you know I want to thank the the bailiffs and sheriff deputies and hospitals emergency management help me deliver ballots to deliver supplies you know we couldn't have done it without them and the next I want to thank is the thousands of folks that have served as election judges in clerks over the years. And these people have been the cornerstones to election. They run the polling places. They're the ones that really make the elections happen and without them. You know, it just wouldn't have happened. And I just appreciate all that they've done. The next group that I want to thank and includes probably 99% of the people in this room are the 365,000 registered voters in County. And over the last 11 years, I've considered them as my boss. Those are the people that I need to do. Protect the integrity of their ballot to make sure that the elections were done fairly and that was a fair level playing. Feel for everybody. But I just appreciate the support they've given. You know, I know that there were times when we did things that didn't please everybody, but they were done in accordance with the law and we didn't have to go back and explain them. And the next group I'd like to thank are my many friends that I've made through association with groups such as the Budget Measures Committee. Y'all don't remember them probably. They're building on property committee. The Denton County Historical Commission, the Salvation Army Advisory Board. The North Texas Human Resource Group, League of Women Voters, the many civic organizations, city staff, school district offices, and friends that I've had the opportunity to meet over the years, the group of folks that I had lunch with periodically to discuss such things as national initiatives, political things that were going on, family matters, discussed the nutritional values of peanut M&Ms. But anyway, I just thank all of y'all for that. I want to thank the Denton Record Chronicle for the kind of numbling up retirement article and editor they did. I appreciate the work and relationship that I've had with the DRC over the years. You know, a good election was one where I got up the day after the election and my name wasn't on the front page above the phone. Last and not least, I want to thank my office staff and they're all here today. They've been great. You know, I took over an office in 98 as an interim EA and at that time the office was an embarrassment to the county and you can go back and read the articles and different record chronicle and You know when I walked in the door all of them asking me if they were gonna get fired and I think my response was no we're all gonna go to work and they did that and over the last 10 or 11 years they've helped me build a department that's recognized throughout the state as a leader in the innovations of modern voting and they've done it with an impartial attitude towards all the elections that we've had. And I'm really proud of them. You know, they've become a second family to me. We've gone through a burst of kids and grandkids. We've done generals. We've done weddings. We've had broken bones. We've done surgeries together. We've had car accidents and speeding tickets. You know, so we've all shared the ups and downs of regular office life, but I'm really proud of every one of them. And you know, when time came, they were always there to support me, and I know Frank they'll do the same thing for you. And closing, I just want to say that Dinton County is a great place to live and work. I never dreamed a soft-tuning would come along. And if you'd have told me, I'd have been an elections administrator when I'd graduate from college, I'd have probably given you a deer in the headlights look. But I'm proud to be part of the Ditton County team and I just wish each and every one of you successful in life. And anything you put your heart to, I wish you good health and I pray God's blessing on each and all. Everyone else. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you, Dan. Well, you stated that beautifully and it's all very true. We appreciate your dedication and your hard work and your integrity and the job. I just forgot to tell you that my wife was planning on being here, but her uncle passed away on Friday, so she's in route to the funeral now. I'm going to leave and go join her, but she had planned on being here, but I thank youall for your support. Yeah, thank you. Happy retirement. He was telling me all the things that he's getting ready to do. And it's one of those things you retire and you end up busier than when you had a job. How did you ever have time to work? OK, we're also going to do number 3a which is approval of resolution recognizing Ron Keaton's retirement. Ron Keaton if you'll come up to the podium we want to recognize you too. This is a resolution honoring Ron Keaton for 10 years of dedicated service to Denton County, Commissioner's Court Denton County, Texas during the regular session on November 10, 2009, considered the following resolution. Whereas Ron Keaton was hired by the District Attorney's Office in July 28, 1999, and whereas Ron Keaton began his service with the District Attorney's Office as a criminal investigator, after 30 years of dedicated service to our nation's armed forces, serving with the US Marine Corps and retargeting as a major under the service of the US Air Force in 1993. During his tenure with the District Attorney's Office, Ron served as criminal investigator in various county and district courts, providing the highest quality of support and dedication to the presentation of criminal case offenses. Whereas Ron Keaton has been acknowledged, for example, a performance of his duties as a criminal investigator and has been recognized on many occasions for his excellent service in the support of those affected by crime and the prosecution of those who commit crime. Whereas Ron Keaton is respected by his fellow colleagues and many professionals in the criminal justice profession he serves is the education and devotion to the service of the Denton County District Attorney's Office and the citizens of Denton County is greatly appreciated. Now therefore very resolved. Denton County Commissioner's Court, Denton County Texas does hereby recognize, congratulate and command the service of Ron Keaton for his ten years of dedication to Denton County. Denton County Commissioner's Court for the wishes of very best to rod Keaton as it pursues his future endeavors. The chair will move for approval. Seconded by Commissioner Marchandt. All in favor, please say aye. Aye. Opposed, C&A? Motion does carry. Mr. Keaton, would you like to say a few words? Very briefly, I would like to thank Denton County for the opportunity to work and serve for the citizens of Denton County and I thoroughly enjoyed my 10 years and I thank you for the opportunity. I'm going to take this opportunity to not only thank you for your service today and thank you for the service to your country. Happy retirement. Thank you, sir. And we have one more. This is item 3c which is a provolver resolution recognizing Dr. James Rampoli who is a retirement Dr. Rampoli if you would come to the podium please. See here is. There he is. Good morning, sir. Thank you for being here. We want to appropriately recognize you. This is a resolution honoring James Rampoli, MD for 11 years of service to Ditton County. Ditton County commissioners court. Ditton County, Texas. During a regular session on the 10th day of November 2009, considered the following resolution, whereas Dr. Rempoley has practiced medicine at Denton County for over 35 years with more than 11 of them as Denton County employee and has treated every patient with extraordinary courtesy and respect. And whereas in his tenure with Denton County health department, Dr. Rempoley treated literally thousands of children and adults who had no other access to healthcare. And was able to care for patients who spoke English as well, those who spoke only Spanish. And whereas Dr. Rampoli was a finalist for employer of the year on two different occasions, and was an inspiration and mentor to many staff members and will be greatly missed. And whereas Dr. Rampoli in addition to providing care and I will fill clinic also provided health care to our jail inmates for over 11 years. Now therefore, but it resolved the doctor, I'm sorry, the Denton County Commissioners Court, Denton County, Texas, does hereby recognize congratulate and come in the service of James Rampoly ND for his 11 years of dedication to the Denton County. Denton County Commission's Court further wishes the very best to Dr. Rampoli as he pursues his future endeavors to remove her approval. Seconded by Commissioner Mitchell, all in favor, please say aye. Aye, opposed to any? Motion does carry. Congratulations, Dr. Rampoli, and thank you very much for your dedicated service serve. Is there somebody with you that you would like to recognize here today? I'm very grateful to have been able to come to Denton County, Denton City, and especially to that I was able to work for the county in the health department. We're very appreciative of your service, and thank you very much. And happy retirement. The kind of bittersweet moments, these retirement recognitions, it's wonderful to honor these people, but you're also going to miss them, and certainly the county will miss their dedicated service. Okay, let's go to item two, which is the consent agenda. Members are there items on the consent agenda that you need to pull for discussion or consideration or do we have a motion for approval? Motion by Commissioner Mitchell, seconded by Commissioner Marchin. All in favor, please say aye. Aye. Opposed, theed by Commissioner Marchin. All in favor, please say aye. Aye. Opposed, sitting. Motion to this carry. Consent agenda today consists of two a, which is approval of the order making appointments. We have a promotion in a courthouse museum. We have three new hires in the county jail. We have a rehire in the county jail. We have a lateral transfer in the sheriff's department, a new hire in emergency services, a new hired road bridge west, two lateral transfers in juvenile probation services, and a lateral transfer in records management. To be is approval of the order making, oops, I'm sorry, we did that, to see is approval of a payroll. We'll go now to item five, which is approval of the bill report payments from CSCD, Community Corrections, T-A-I-P, Shares, Training, Shares, Forfeiture, VIT Interest, DA Check-D and DA Forfeiture funds are presented for recording purposes only. Good morning, James Wells. Morning, Judge and commissionersers best court to prove the bills as presented with two deletions from General Fund and one small addition point out that on this bill we're considering approximately one and a half million dollars in payments. We've about half of that's out of the general fund, just for our ongoing cost expenses. Have about 50,000 for in-gen care, which I'll just be pointing out is that really about double our usually monthly amount, and we're paying about half a million dollars out of triple four projects, including 300,000 out of triple four projects, including 300,000 like Louisville Bridge that are nearing our final payments on that. So I'd ask approval bill reporters presented. Thank you. Are there any questions from members of the court? Do we have a motion to approve? Motion by Commissioner Marchant. Seconded by Commissioner Mitchell. All in favor, please say aye. Aye. Opposed, any? Motion does carry. And 5V is acceptance and approval of a county investment report for the quarter ended 930, 2009. We'll call on James Wells again. is presented to you. It's not a fun picture right now with point out. Again, the report is presented per requirements of the Public Fund's Investment Act, which in the Exit has been included just for your reference on pages 39 and 40, let you know the type of, again, see exactly what the legal requirements for the report are. Just would point out on investments as we are continuing with historically low interest rates, investment returns. This is now about nine months for this, for the Fed funds rates is pegged at the Federal Reserve at 0.25 of 1% 25 basis points were much more used to seeing 3 to 4%. So this is about a 12th of the return we might expect. As 2009 year has ended with this report covers, we're showing about a $2 million revenue shortfall based on these interest rates, because we did not, certainly did not prepare the 2009 budget based on interest rates for this low. The shortfall will continue in 2010. We don't, as this year's getting started, the Federal Reserve has met. In the last week, they continue to give no indication. What's so ever that they're interested in, actually, they give a strong indication that they're determined to leave rates low as long as they can. Point out, Point out, you know page 32 that is our actual investment report that details for our investments are you'll see that we have a lot of money in banks or tickets deposit where actually want better. You know the yield is not great it's actually one of the more competitive loans yield right now than then most any other Investment tools we had pretty much done away with them banks cheapest of the positive but we've gone back in the last year Then we have again the much vast majority of our money in the money market pools We are divided up We are divided up between about four different pools because we want to diversify. We don't want to put money in any overload in any one pool. Investments are short because when rates do rise, we want to be ready to. The pools will capture the rise a little faster. And also again, the banks that the that makes most of our investments bank CDs are all maturing around the first of January of next year. So that's our investment report as we're approval. Thank you. Any questions from members of court? We need a motion for approval. Motion by Commissioner Mitchell. Seconded by Commissioner Marchand. Here are no questions on favorably saying. Aye. Oppositioning. Motion is carried. Thank you, James. Item 7A is approval of Budget Amendment request 100150 to increase revenues and allocate expenditures for CPS. Public Health Emergency Response Grant for office supplies and operating equipment for public health pandemic preparedness grant in the amount of $384,154. Are there questions on this item? Do we have a motion for approval? Motion by Commissioner Marchant. Seconded by Commissioner Eads, hearing no questions. All in favor, please say aye. Aye. Opposed to the knee. Motion carries. 7V is approval. Budget amendment quest 100170, turn to your revenues and allocating expenditures. The salary, assistance benefits, and various operating line items for Northwest ISD ASAP contract in the amount of $61,781. Again, are there questions on the items or item or do we have a motion for approval? Motion by Commissioner Eid, seconded by Commissioner Mitchell. Here are no questions. All in favor, please say aye. Aye. Opposed, any? Motion does carry. 8A is approval of sponsor dependent premiums for 2010. We'll call and Amy Phillips. Good morning, Judge and members of the court. Sponsored dependents are covered dependents of retirees who have passed on that were covered at the time. And we do carry them in our plan. It didn't count. We only have about four sponsor dependents at this time and we do carry them in our plan. It didn't count. We only have about four sponsor dependents at this time. The rates that you see attached to this placement are the rates that are proposed for them to continue in medical, dental, and also if they choose to enroll in our vision plan. And we're asking approval today. We have questions from members of the quarters. They're a motion. Motion by commission marchin. Second by commission Mitchell. All in favor, please say aye. Opposed, any motion is carried. 10 a I believe we're pulling. It's going to be reposted. Okay. So be no action on 10A today. 13A is approval of the 2009 State Homeland Security grant subrecipient agreement in the amount of $264,113.28. Thank you. We have a motion for approval by Commissioner Marchant. Seconded by Commissioner Mitchell are the questions. Any none? All in favor please say aye. Aye. Opposed to the name? Motion carries. 13v is approval of the appointment. I will still wait and know some information on this. You need to go back to something. 13A. Okay. Commissioner Mitchell has a question on 13A. There comes a strategy. I don't know. You said minimal minimal maintenance after two years. Do you have any idea? You'll have any idea, okay. And again, excuse me, I do believe that it's going to be minimal impact. We're really looking at maintenance fees, some of the stuff is computer equipment. And R has to be recalibrated in no sort of cost for recalibration, I think. So be able to absorb it in your budget? I think so. I'll be able to absorb it in your budget. I think so. I think so. And pretty much for all the equipment that we previously bought was more or less absorbed in some form of fashion for that. But the reason I put that in there specifically this year is there's a new statute that requires a new regulation under Homeland Security that says you cannot use future Homeland Security for sustainability of previously purchased equipment. So that's an important key issue there. So anything we buy we can't use other Homeland Security to sustain it for those maintenance costs. Okay. All right. We're voting. Are we ready to do 13V of what that are answered? Okay. All right. 13V is approval of the appointment of, this is going to be a challenge to pronounce this. Mira, a name that's swanning, as didn't kind of represent it in the North Central Texas workforce development board, it's challenging to find people to serve on this board because they want anybody who's in retirement and they also look for people in specific areas of expertise, some type of industry or profession. and so it's really a challenge to find people that serve and commission. I understand you're concerned with We want Denton County people representing Denton County on different boards and commissions while this person lives in its Frisco or Plano Plano I believe their actual residence is in the Collin County portion of Plano but they work in Denton County so that's what they were appointed. I just wanted to make that clarification. Any other questions on this item? Do we have a motion for approval? Chair will move for approval. Second. Seconded by Commissioner Marchand. Is there further discussion? Hearing none, all in favor, please say aye. Aye, opposed, any? Motion carries, four in favor, one opposed. 13C is approval contingency allowance authorization number eight and closes inclusive of change order numbers 30, 32, 33, 34, and 35. Accredit in the amount of $20,388. Chair, I move for approval. Seconded by Commissioner Eadza under questions. Is your microphone on? Now it is. Okay. Has our new employee had the chance to review this? Our construction manager? Not to my knowledge. Okay. I would really like to have him review these. I mean, that's one of the things we hired him was to make sure that, you know, I was going through these and, you know, one of the change orders is to change our powder coated toilet to a stainless steel coat toilet and the flashings for awnings and other than them saying they need to get more money I don't know why they didn't include it in the first place or why these changes are needed so I'd like to have our construction manager review this and report back to us why these are necessary then you want to hold it for a week and how much and a week and a week and a week and a week. Okay. I'll remove my motion and the second spin removed and we'll hold this for another week to get those answers for you. Good questions. Yes. We'll have this reposted next week for action. 13D is approval of the appointment of Dr. Herbert Hall whole to the Denton County Historical Commission. Approval. Motion by Commissioner Eads. Seconded by Commissioner Marchand. Other questions? Very none. All in favor please say aye. Aye. Opposed to the name? Motion is carried. And 13E is approval of casting Denton County's 558 votes for the Denton Central appraisal district board of directors nominee our nominee was Mr. Michael Roe. I'll ask the vote for him. If you made the motion. I'll also report to the court that I've gotten the City of Pilot Point, the City of Frisco, Little Lomb, Frisco ISD and I think we're still working on Little Lomb, ISD. I hadn't heard back from them. I. S. D. and I think we're still working on little I. S. I. had heard back from them. So we have enough I think to push them over the top. The motion by Commissioner Coleman seconded by Commissioner Eads. I will just say that having been down this road several times. Just because they say they're going to give you the vote. It's just like any other election day until that vote is cast and it's tallied. It's not real until it's real. But I hope that is actually the way it works out. And I appreciate the court's cooperation and whoever we nominated, we needed to also dedicate all of our vote allocation to that person, regardless of who it was, otherwise we're defeating the purpose. Okay, we have motion in a second. All in favor, please say aye. Aye. Aye. Opposed, Sainé. Motion does carry. 14A is approval of the Fire Protection Service Agreement between Dick and County, Texas and the Traffic Club Municipal Utility District number one fire department. Motion by Commissioner Eads, seconded by Commissioner Marchant. On favor, please say aye. Aye. Opposed to say aye. Motion does carry. 14B is approval of the ambulance service agreement between Dyncanny, Texas and the town of Trophic Club. Fire Department is recommended by the Director of Emergency Services. Motion by Commissioner Mitchell, seconded by Commissioner Marchion. All in favor please say aye. Aye. Opposed to the city. Motion is carried. 14C is approval of interlocal cooperation agreement between Den County Texas and the City of Santer Texas for the Duck Creek Road Improvement Project located entirely within the city of Saint-Eur Texas and didn't kind of Commissioner precinct 1-1 but didn't kind of performing the work and the city of Saint-Eur Texas agreeing to reimburse the county and amount not to exceed 26,369 dollars. Motion by Commissioner Coleman seconded by Commissioner Eads. Other questions? Any none? On favor, please say aye. Aye. Aye. Opposed, sitting. Motion does carry. 14D is approval of the elections administrator bond in the amount of $20,000. I make a motion, but I reserve time for a question. OK. We have a motion by Commissioner Marchant, seconded by Commissioner Mitchell Commissioner Marchin It just just come out of his first year salary That's a good idea I don't think it works that way now and I'll retry We're gonna have to consider that in the future are we okay we? Okay, we have a motion to second out there, any other legitimate questions. Hearing none, all in favor, please say aye. Aye. Opposed, any motion does, Carrie? Is he only worked in, when he's down? Fourteen E is approval of change order number one to the contract agreement between Dyncan and Texas and LH Lacey company limited for the Smith Schleeder and Old Stoney Road Paving and Drainage Improvement Project in the amount of 810,570 dollars and 74 cents. It funds to be transferred from Commissioner Prissing for discretionary funds to new Commissioner Prissing for TRIPO 8 Smith Schleeder and Old Stony Road account number. This is auditor number six three dash seven three eight eight. This is a Commissioner precinct for motion by Commissioner Eans. Second. Seconded by Commissioner Coleman. Other questions? You're none on favor. Please say aye. Aye. Opposite to the motion is carried. We actually have three items here that are kind of related. It's 14 F, I, and J, and we're going to go to 14 J first. 14 J is adoption of a resolution and approval of amendment number one to the CIGS, Odyssey, Master of Software, License and Professional Service Agreement is recommended by the Denton County Justice Information System Committee. We have Kevin Carr with us this morning, and I believe we have a little presentation, doing that. Good morning, Judge and commissioners. Good morning. We've got a couple guests here today. We have Charles Gray from the Conference of Urban Counties, and we have Kevin Watson and Steve Burton for Tyler Technologies. Thank you for being here. I thought they were dancing behind me. It could be. If you don't mind, I'm going to call Charles at first. He's going to give a brief overview of the status of the TechShare projects, including Odyssey and JCMS, which is a juvenile case management system. Hey, Bobby? I'll do it. I don't know what I'm doing. If you're not getting anything, Bobby. That wasn't me. I'm not going to be able to do that. I'm not going to be able to do that. I'm not going to be able to do that. I'm not going to be able to do that. I feel very red right now. I can call the help desk. Yeah, call the help desk, Kevin. Every now and then there is some just justice in this world, isn't it? Oh no. For the record, I'd like to say it was not my fault. It was a loose cable underneath the podium. Oh yeah, yeah. Oh facilities got it. Okay. Yeah, okay. I should have lifted the podium. Thank you, Judge Horne and commissioners. I told Kevin, I thought y'all were voting just fine and we didn't need to go through this program. I appreciate the opportunity to give you an update on all of our projects and wherever you are. If you see it to be in you soon. I've been here several times since 2005, so I just, some new commissioners I haven't met, but I'm happy to fill you in what we're doing through the TechShare program. As Kevin mentioned, I'm Charles Gray. I work for the Conference of Urban Counties, in which you are a member and you're kind of a founding member of TechShare, which is a program where we collaborate on information technology projects. And I'm going to really talk about three things. A status on our integrated justice system of which you were one of the first counties to enroll in that as well. I'm going to talk about item 14J, the amendment to the contract with Tyler Technologies, and then I'm going to give you an update on what we're doing in the juvenile area. Just in a way of summary, you can see the counties that are implementing the, have implemented the software through our program since I produced a slide San Patricia was also had a go live on their civil case system. So our program's moving forward quite nicely. A lot of counties are participating and implementing the software and of course you've implemented software here in Denton County as well. And I didn't put you on here because I think you're going to get an update later on your status in detail. And of course, underway, these are all the counties that have enrolled most recently, come out county, which is down in between Austin and San Antonio enrolled in the program. So we now have 14 counties who are collaborating on a new justice system for Texas County government through texture program. Our discussion's underway with three more counties. So the program continues to grow. We have 37 member counties and now we have almost half of them in the program. I want to give you a little history. This is related to Titan 14J. This is a little bit of a history of our contract with Tyler Technologies. Contract was signed after a competitive procurement of which Denton County was a participant in March of 2006. And the contract allowed our member counties to acquire the software at a discounted price, over 50% discount on the license fees. And individual counties could join and pay depending on their population. So it was a staged license fee depending on the size of their county. a staged license fee depending on the size of their county. We have a goal of 12.4 million that we were supposed to, we were trying to achieve by January of 2009. Well, we didn't achieve that goal. We reached about 10.7. So our contract amendment is to restructure our contract to give us some new goals financially and to recognize our achievements in some ways I'll mention in a moment. Denton County signed on to the agreement and has licensed a number of products through the contract. So this kind of gives you a history of where we are and where we are right now. I mentioned 10.7 and 8.5 has been paid and our contract was going to expire in March of 2011. So we set down with Tyler Technologies and our oversight board and worked through an amendment to the contract to resolve some of the financial goals and to set some new goals. And so what we're going to do is we're going to expand the contract and allow all counties to join in. You saw earlier that Montgomery County is considering joining the program and right now they're not a member of the CUC. So we're going to invite counties that are not even members of the CUC to join into the contract, which will be a benefit to all of our members. If we achieve our goals, which we think we will, these are some rebates that Denton County will get. So in fiscal year 2010, certainly after the first of the calendar year, you'll get a rebate of 70,000 on the license fees that you've already paid in. And if we achieve our goals in 2011, you'll get a rebate of 28,000. So you'll get about a 10% rebate on your overall court administration license fee, which is a pretty good benefit from the contract amendment. We're also going to have some optional modules that the counties want, and we're going to include some tiered maintenance that Kevin's going to talk about in a moment. We're also going to extend the contract through 2014 so that more counties can join over time as financial conditions permit. I'm going to shift gears a little bit and talk about the juvenile system. Denton County has been participating in our regional juvenile information sharing projects since 2005. So in this region you've been sharing juvenile data with Dallas and Terrent, Colin, Kauffman and Rockwell County since 2005. And a few years ago, we started a project to upgrade that system and develop a new juvenile justice system for all Texas counties. And since the system is going to be owned and operated by the counties and developed specifically for the counties. The juvenile probation commission which sets standards for juvenile justice in county government is a member of our project team. So currently you use an independent juvenile system that's provided to you by the software group. And you're one of the four counties in Texas that uses their own separate system. The state provides a system called case worker and 164 counties use that system. Dallas uses both the JIS and case worker in 164 counties use that system. Dallas uses both the JIS and case worker. So there's really not a commonality among the counties and they don't really share data. This map shows the counties and Texas that use juvenile justice systems. And through our project, all these counties will use the new system once we have it fully implemented, except for Harris County. So in 2007, Barrick County Dallas and Terrent decided to initiate this project and fund it on behalf of all the members of the association. And we completed the specifications for the new system and TJPC, the Juvenile Prohibition Commission joined the project last year. So now development is underway. We open to development center in Austin and we have a software team working there on the new system in collaboration with among those three counties and the state. This technical diagram shows you the components but it's a soup to nuts juvenile justice system that will interface with your court system, your Odyssey court system that you've gotten through our program. The benefits are primarily that information is going to be shared across counties. So a family that's being served in one county, anyone who's serving that family or that child through our system will be able to look at all the information about that child that's available across the state. So if they've been arrested or had an offense or had a referral in another county, they'll be able to get access to that information to provide better services for families and children. Our status is we're developing the software and quarterly releases. We just finished release five. Our final release will be in May and this spring will be asking Denton County if you'd like to look at it to see if you'd like to participate in it. We've conducted demos so the counties can see how the system has been evolving. Tarrant County will go live in the first quarter of calendar year 2010. So between now and the end of March they'll be up on the new system. Baron Dallas counties will go up next by May and June off probation is selecting the current county. It's probably going to be Williamson County, so they'll come up on the new system. Now, Denton County has expressed a lot of interest in this. As I mentioned earlier, you had your own independent system. You're the only one using it probably in the world. So you've expressed some interest since the very beginning in participating in this. And in fact, you got some funding approved in 2009 through some PI bonds so that you could participate in this project. So we'll be coming back to you over the coming months and giving you updates and asking you to participate more formally once we know exactly what the plan would be and what it might cost. But I can assure you that the bonds that you've approved will fully fund your participation in the program. So our plan is to come back to you after the first of the year, sit down with your technical staff and your JPD and the courts and all the folks who are involved with juvenile probation and go through a fit analysis and figure out how it will work for you, how can we convert your data, exactly what the plan would be, develop that plan and bring it back to the court. So at that time we would ask you to formally approve participating in that system going forward. That's my presentation. I'm happy to take any questions. Thank you. Thank you Judge. Thank you for being here today too. Truly come a long way, hadn't it? Yeah. Next Steve Burton's going to give a quick summary of I'm your project manager. And I want to give a brief update of our Odyssey project implementation. So what I have on the agenda is to discuss Odyssey accomplishments. Discuss our current Odyssey implementation phase. Our future Odyssey implementation phase. And I'll display a chart of major milestones that we have for future activities. Accomplishments. Phase one, this was complete back in May of 2009, this one we went live. This phase included all of your civil case types, which includes mental health and family cases and probate cases. This also included civil papers. The offices that we implemented were the district clerk's office, the county clerk's office, civil court administrators, as well as your constables and sheriff's office for civil papers. Implementation and progress. This is Phase 2, which is for your Justice of the Peace offices. Our GoLive is scheduled for February 22nd of next year. This phase includes all of your six JP precincts and the major areas involved are your miscommunity or class C and traffic citations as well as civil cases such as evictions and small claims. AP's were training the classes to train for the finish yet? is split out just to give a brief synopsis is we have our subject matter experts that are involved with the configuration which they have to be trained to know how to configure. But we have end user training for everyone who's not been involved. We have that scheduled later in January February timeframe. Our future Odyssey phase is phase three which is our Integrated Criminal Justice or ICJ for short. This go alive is scheduled for October of next year. This phase is going to include the Sheriff's Office, which includes your jail, District Attorney's Office, County District Clerk's offices and courts, adult probation and constables. And this is basically a chart here that shows future implementation milestones. And if you can sort of see that there's a line that actually is darker than the others if you can sort of tell where October is in the milestone task here. This just basically shows how the project is progressing and this shows phase two, which is JP and phase three, which is your ICJ phase, and gives the major milestones as far as when we're anticipating being complete. So for example, conversion completion, configuration completion, training completion, and when we expect to be go live. So this basically outlines how the milestones are laid out. And this comes directly from your project plan, which is actually stored out on your local SharePoint site. So that has all the details. This is again rolled up into a major milestone list here for you. But that is just a brief summary. And if you have any questions for me, be more happy to answer them. Thank you, other questions from members of court. Appreciate the update. Thank you very much. Okay, there are three agenda items today that are related to the Odyssey system. I'll just summarize those, those three items. The first item is the Odyssey Master Software License and Professional Services Amendment. This is what Charles talked about at the beginning of his presentation. This amendment does not obligate Denton County to any further payments. amendment. This is what Charles talked about at the beginning of his presentation. This amendment does not obligate Denton County to any further payments. All participating counties in this project are required to ratify this before it becomes effective. So in other words, just by proving this today, it doesn't necessarily go into effect until all the other ones have ratified it. I will say that this has gone through a very rigorous process with CUC, Tyler Technologies, I'm confident that it will pass at this point. For Denton County, there is a technical committee that participated in it, Steve Routin, myself, Isaac White, and then there's also an oversight committee with Commissioner Marchant who participates in that, and every county has their own technical and oversight staff on the CUC. This amendment does provide rebates to Denton County upwards of approximately $100,000 a week in a pain. It includes a 12% increase in hourly service rates. However, we, which item is it? 14i is an amendment to our implementation plan, where we are locking in our rate. So this would only affect us if we did a future Odyssey implementation. It continues the current software maintenance rates, which are 16% of the license fee. And it also provides for an option for tier one support, which I'll talk about a little bit more, but it's basically the same level of support that we get for the current legacy system today. It also expands the enterprise modification program, which is probably one of the most phenomenal benefits of this program where we get a reduced fee for any enhancements, and we pay a small portion of that reduced fee. So it's really an incredible benefit. Great cost savings. All right, Mrs. Leigh there. The next item is a 14i. This is the implementation plan amendment. Basically what we're doing here is we started this project many many years ago. Started off with a very rough budget that Tyler put together for us. I think maybe that started about five years ago. The actual initial go live though, I'm sorry, not go live. Notice for seed was issued in 2007. So what we're doing now is we're reassessing based on what we've learned, lessons learned, not only in Denton County, but with Tyler Technologies has learned with all of their other clients. The implementation plan hours are not to exceed, so we don't pay for any services unless we actually need them and use them. The implementation plan hours are not to exceed, so we don't pay for any services unless we actually need them and use them. It locks in the original lower rates for data conversion, go live assistance and customizations. Those are the ones that I said in the last amendment that are going to increase once that master license is ratified. It has a more realistic project schedule. We originally started off with a 24-month project schedule. We're now recommending that we move that to a 39-month project schedule, which would be official completion at the end of 2010. That's really important. When we started the project, I think we were a little bit too optimistic about how quickly we can move. We had resource constraints at Tyler Technologies. They grew a lot faster than they expected. Besides what Charles showed all the CUC clients that have recently purchased their system there, they have people all over the nation that are purchasing their system. They even have other Texas counties that are purchasing their system that aren't part of the CUC. They're growing very quickly. They've had a lot of resource constraints. And within Denton County, we have a lot of resource constraints, too. When you consider the amount of time that an individual office, so far we've had the civil and civil papers go live, and now we're working on JPs, they have to commit a significant amount of their day to working on this project, whether it's configuration, training, and things like that. So it's very difficult to do it when you have a very compressed schedule. The implementation plan also improves the data conversion process. The original process that Tyler's technology started with a couple years ago was relatively new. They just started converting their clients to Odyssey system, so they've had a lot of lessons learned, so we have a better data conversion plan. And this implementation plan also includes additional customization hours. The original services estimate was 1.8 million. The proposed services estimate is 2.3 million. Again, these are all not to exceed numbers. So these aren't actual funds that we're committed to. One of the biggest benefits is that it's going to walk in our rates. It also gives us the extra enhancement hours. The funds are available in the 2007 tax note fund, some of the savings that are in there are due to the JP related expenses that got paid through the JP technology fund, and also we are anticipating the rebates between $70,000 and $98,000 as part of this as well. The last item item is the maintenance agreement amendment 14F. This was included as part of the fiscal year 2010 budget. The reason why we are having to do this as an amendment at this point is these items were not available until the master amendment, which is item J, is approved. So these are new services that weren't available before. The first item that this includes is an upgrade to tier one support. This is the same type of support that we get with our current legacy system. This allows subject matter experts from each individual department to call Tyler technologies directly. The way the contract was before, everybody would have to go through Denton County's IT department, which for the Odyssey system is Isaac White, and when you have hundreds of people calling one person, that's quite a bottleneck. So another thing that Tyler Technologies added, or two more things that they added, which very much impressed me, because this is part of their base agreement now, is 24-7 emergency support, which we've never got before, and we've been asking for for years and years and years. When the system goes down in the middle of the night or on a weekend, in the past we've called up our friends at Tyler, you know, at their home and woken them up and said, can you please help us please please? So now we actually have a formal way of contacting somebody after hours when there's an emergency and when the sheriff's office or juvenile detention for example is done. Another great benefit, which just blew me away that they started offering as part of their standard support is a Saturday support. In the past whenever we wanted to do an upgrade, we've had to pay them to help us out to give us support. Usually it's time and a half. So right now they're offering, I think this might start January 1st, and they're going to offer Saturday support one day a month, which will allow us when we do these upgrades and patches to call them if we need any support. So there's going to be direct savings to Denton County since we're not going to have to pay them anymore for that support after hours. The maintenance agreement amendment also includes support account manager or a SAM. Basically, Denton County gets one six of the SAM's total time. The SAM is a little bit different than regular traditional support and that they're a lot more proactive. Traditional support, you call up a health desk and you say, I've got a problem, help me fix it. The SAM is proactive where they'll review all of the support issues, try to find patterns. And rather than being reactive to it, they realize, okay, well, we have a lot of people from this office calling for this reason, is it a bug in our program or is it possibly a training issue? And then they make recommendations to us on how we can make improvements. They also do release planning, which is help us move into newer versions of the software so that we can realize some of the benefits that they provide and help coordinate our resources and Tyler's resources to make that happen. provide and help coordinate our resources and Tyler's resources to make that happen. And since they are dedicated, one-six of their time to us, they are very knowledgeable on Denton County, so it's like having our own support person. And the last change is to decrease the onsite support hours from 100 days a year to 52 days a year. Starting in fiscal year 2010, Tyler technology has increased their rates to be in line with the other Odyssey clients. That's actually part of the requirement of the Odyssey contract that we're in right now. So we're reducing our support days in half to stay within budget. And we believe the SAM that I just mentioned will help reduce the need for those onsite support days. So we don't feel that it's going to be very detrimental to us. And we always have the option if we do need an increase, we can request it in future budget years as well. The maintenance agreement amendment is effective January 1st. And again, all the costs associated with this amendment were included and approved in the fiscal year 2010 budget. So those are the three amendments. Are there any questions? I mean, questions from group of all three. This has not been a painless process, and I'm more attuned to hearing the comments from the JPs on this. They have spent an enormous amount of time time there clerks and their chief clerks on configuring this program and when Commissioner Mitchell asked if they're not finished with training, are they still training? They are still training and we'll be training for another year, I'm sure. But and the JP courts have had to sacrifice at least one or two of those people for a very long time to help configure that. And then, of course, as I told you earlier, they had questions on why that was so important of why Tyler Technologist himself didn't do the configuration. And as I tried to explain to them that who better to configure and to know how to customize that entire new program than the people that work with it every day. And so I personally want to thank all the patients that has been shown in those offices of getting this up and going live in February of next year because it has been a very big, arduous task. You're absolutely correct. I think one reason that they're so willing to dedicate the time and effort to it is they can see what a benefit is going to be the end result. But you're right, we do appreciate all that time and effort of everybody for years. This has not been a short term project. But it's going to be ultimately well worth it, I believe. Are there other questions or comments? Yeah, we actually have three agenda items. There's 14 F, I, and J, and I think we actually need to take J first. Unless you want to do them all three in one motion. What's your desire? I think we're ready to go for all three in one motion if you'd like to. I'd like to make a motion that the court would approve. 14 J. 14 I. And 14 F. Thank you. We have a motion for approval of those three agenda items. Is there a second to the motion? Seconded by Commissioner Eads. are there further comments or questions? Hearing none, on favor, please say aye. Aye. Opposed, Cinean? Motion to scary. Thank you very much, everybody, for being here today. It was time for an update to kind of get a status report of where we are on all this and good to clarify. Thank you. Excuse me. Okay. We'll move on to agenda item 14G. 14G is approval of the software license agreement between Denton County and Travis County for the IJury program is recommended by Sherry Adelstein, Denton County District Park and Kevin Carr, Director of Information Services. You have Sherry was here, I think. Right over there. Okay, there she is. We have both Sherry and Kevin here, so if there's questions, you wanna talk about this a little bit Sherry so that anybody watching can know what we're doing today? First. Earlier in the budget, or the budget year, Y'all had approved some money for contract labor for us to be able to hire a person as a web application developer to create a web application for our juror questionnaire. We already have a web application out there, but it is not very good and the support for it has not been very well. Travis County has taken the time and their IT department to actually write a program that is very good. I like it. It's much easier to use from a juror's. And when I'm talking about jurors, I'm talking about all of us, not just people in the system, but everybody here can possibly be a juror at the point. That when you receive a summons, you can actually go online, complete the questionnaire, claim a disqualification, get a postponement, claim an exemption, and it just needs to be easier to use. The one we have is very difficult. There's too much information on it, the fonts too small. But Travis County has written this and really studied the behaviors of jurors. Our, you know, everybody's behaviors is whenever you go online to actually do something. I mean, we've all been on internet programs and web applications that are just much easier to use than others. I really like theirs and it seems to be really working well for them. Now what they've elected to do since they did this in-house and they own it, they really don't want it to get out into the private sector to a private business because somebody of a vendor could go out there and sell this for $30, $40,000, $50,000 is application. They don't want that, but they want to make it available to other entities who run jury programs. So they've made a pretty simple agreement that they will go into with other entities who do jury and will sell it to you for $10 a year. I think it's a bargain. I move approval. Tim, but what this does is it gives us their program. I think it's a bargain. I move approval. But what this does is it gives us their program. And even though the right to modify it, it gives us, and Kevin could probably explain this better, what their source code is. Right now, if you purchase a program that you run, you can't modify it to customize it to your needs. But this is going to allow us to do this and it's not starting at the, it's not reinventing the wheel. They've already done that and I think this is going to say weeks and months of time for this web application developer that we hire. They're going to have the basics to start with and all we have to do is pretty much tweak it to fit our needs. There are some things Travis County does that we're not going to. And so we're going to have to modify it a little bit, but we just don't have to start at the ground. Kevin, you're still here. You can explain this. What kind of time savings this is going to be? I haven't seen the source code yet since we haven't paid them our $10. But it will, it will is a lot of check. I offered to come up with a cash too. It will most likely save months of development time. We will have to customize it to meet Denton County's needs and then we also have to interface it with our internal jury system too. There is still work involved in it. It won't work right out of the box, but it will save a considerable amount of time. And it's definitely worth them every dollar. And another, Amalia Rodriguez Mendez is the District Clark Fair. And so back when they put this into effect several years ago, she showed it to the other District clerks, and other people who run jury. And then they came up with this offering a few years ago. Another benefit to this is once we do this, it can be supported in-house. And so we're not going to be paying a maintenance fee every year for the support as we do now, which means when we get this up do now, which means when we get this up and running, of course we're going to drop the current program that we have. And that's probably, that's between $6 and $7,000 a year right now that we're paying on maintenance for this program that could be a lot better. Okay, I mean it's better than nothing. And that is certainly not a glowing recommendation for this vendor. But at the minute for us, it's better than nothing. But I really think that this program is going to benefit my office. It's going to benefit the jurors. It's just going to be much nicer and easier to use. And $10 a year and no support, maintenance fees each year. This is just a bargain and a great deal for us I feel. I'm glad you found it and I appreciate Travis County being willing to share it. And I'll say it commissioner. And Sherry I'd like to publicly thank you for being creative and going out and finding this source for us. It's a considerable savings and thank you Kevin for willing to take it on and thank you Sherry that's Especially it's tough time just being creative with the tax dollar and I appreciate that Okay, we need a motion for approval motion by commissioner Eans Seconded by commissioner Mitchell hearing no further comments all in favor please say aye I oppose the name motion does 14-H is approval of the subscription plan amendment for the state, local government, and schedule A. The current for law enforcement plus online and desktop software packages between Dyncannie Texas and Lexus Nexus, a division of read. Else of the year, am I saying that right? Incorporated for legal research is recommended by the Denton County Criminal District to turn his office. We have a motion for approval by Commissioner Coleman. Seconded by Commissioner Marchandr, other questions on this item? Hearing none, on favor, please say aye. Aye. Opposite, Sainine. Motion is carried. I believe with the exception of executive session we've completed all items. So we will go now to item 15A which is consultation attorney, potential litigation pursuant Government Code 551.072 in regarding real property close meeting to deliberate the purchase exchange or value of real property where deliberations in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with the third party regarding tracks of real property. For right of way easements located in kind of commission are precinct four and 15c is also under Texas government code 551.072 deliberation regarding the real property and This is also for right away located in that kind of commissioner about this is precinct two with that we are an executive session But this is precinct two with that we are an executive session Teen a sure is going to make a motion to have signed this to the criminal district attorney civil division He's second to the motion second on Favorite police say aye I the post and a motion does carry 15 b. There'll be no action on today under 15c. This will be the chair's motion declaration that in necessity and public convenience exists for the acquisition of all necessary right away for the FM 544 improvement project located in Denton County Commissioner Pricing 2 and assigned and anticipated litigation the program, the program, the program, the program, the program, the program, the program, the program, the program, the program, the program, the program, the program, the program, the program, the program, the program, the program, the program, the program, the program, the program, the program, the program, the analysis. Like that, we've completed our business, and we're adjourned. Everybody have a great day.