. . . . Thank you. Court for Tuesday, June 8, 2010, this man's session this morning, an invocation will begin by Commissioner Bobby Mitchell and our pledges will be led by Donna Stewart Director of Budget will you please stand. Crescendo's Heavenly Father, we just thank you for this day. Lord, we thank you for last night's run down thank you for the thank you for the thank you for the thank you for the thank you for the thank you for the thank you for the thank you for the thank you for the thank you for the thank you for the thank you for the thank you for the thank you for the thank you for the thank you for the thank you for the thank you for the thank you for the thank you for the thank you for the thank you for the thank you for the thank you for the thank you for the thank you for the thank you for all that you've done for, Lord. You are so good and so kind and merciful, Lord. And I give you glory and honor and praises this morning, because, Lord, you're worthy to be praise, Lord. Lord, I ask if you continue to bless our nation, Lord. Save our nation, Lord. Fill us with your precious Holy Ghost, Lord Jesus. Thank you, Jesus. Thank you, Jesus. I ask if you bless our military, too, Lord. I ask if you bless our military troops Lord. I ask if you bless our leaders Lord all over this nation Lord. Let them lead us your way Lord. Not our way Lord and certainly not Third Way Lord. I ask if you bless didn't county Lord and every county Lord. Bless his commissioners court Lord. Let us do things decent and in all the Lord. According to your will, Lord, let your will be done in our lives Lord. Your name Lord, let your will be done in our lives, Lord. Your name, Lord, amen. Amen. To the land of the United States of America and to the Republic of resistance, one nation and the God in the Israel, we will be taught justice for all. Honor the justice flag. Our federal leaders to be justice, one state under God, and justice for all. I would like to address the state of justice. I have faith in justice. I have faith in justice. I have faith in justice. I have faith in justice. I have faith in justice. I have faith in justice. I have faith in justice. I have faith in justice. I have faith in justice. I have faith in justice. I have faith in justice. I have faith in justice. I have faith in I'm sure. Item one is for public input. For items not listed in the agenda. There's any member of the public that would like to address commissioners' part. We ask that you please complete a public comment form. We want to remind everyone to please turn off your cell phones and pages. Item two is the consent agenda members are there items that you need to pull for consideration or do we have a motion for approval? The motion by Commissioner Mitchell. Second. Seconded by Commissioner Mitchell. Second. Second. Second. Second. Second. by Commissioner Marchion. On favor please say aye. Aye. Opposed sitting. Motion to secary. Consent agenda today consists of 2A which is approval of ordermaking appointments. We have a new hire in the Medical Examiner's office, a promotion in the district attorney's office, a demotion in the Sheriff's Department County jail, a new hire in the Sheriff's Department County jail, and a demotion in the Sheriff's Department County Jail, a new hire in the Sheriff's Department County Jail, and a demotion in the Sheriff's Department. 2B is approval of the Intra Department of Transfers, 2C is approval of payroll. 5A is approval of the bill report, payments from CSCD, Community Corrections, TAIP, Sheriff's Training, Sheriff's Forfeiture, VIT, Interest, DA Check, P and DA, Forfeiture Fund VIT, interest, DA check fee and DA forfeiture funds are all presented for recording purposes only. Good morning, James Wells. Bring Judge Commissioners. That's the court approved bills as presented. But taking note of the seven deletions, primarily from the Integic Care Fund. We just had some information transmittal problems on those. We need to delete all those. For the reasons listed, we have three additions all from the General Fund. We've been asked to expedite and share time with payment. Those all corrections we have. Thank you. Are there any questions from members of the court? Do we have a motion for approval? Motion by Commissioner Marchandt. Seconded by Commissioner Mitchell. All in favor, please say aye. Aye. Opposed, aye. Motion is carried. 5B is approval of an order authorizing the issue of Denton County, Texas permanent improvement bonds, series 2010-A and Series 2010-B, and resolving other matters incident related there too. We'll call on James again. Judge and commissioners, we have, we thank you very good news for the court and the county today. continue we have a continuation of our both triple four and triple eight bond election processes both those elections were authorized bonds in larger amounts than we would need to or want to issue in one year so with the work of the capital improvements committee that started probably in January this year We have the culmination of that work the sale of bonds to fund the Everything scheduled on the capital improvements plan for Denton County for the 2010 fiscal year. This includes technology projects facility projects both county roads and roads that are in our larger, thoroughfare plan, or just project-likely generally partner with other entities for, we are issuing, several things unusual about this issue, it's about far the largest issue we've sold. Dancing techniques. I think I will stop now. We have John Martin with Southwest Securities and Bob Grantsfield with Fulbright and Gerorski here to bring the court up to date and ask for a motion from the sale of these bonds. Good morning. Doing great. Mr. Wells. No reason. We've put our little booklet in front of you to kind of give you an overview of what we've done. I'll take a few minutes and kind of go through this and give you an overview of the results. We've spoken last month about the way that we would structure this and trying to take advantage of the Bill of America bonds as part of the era stimulus act. Let's see if Mr. Drainstfield might have a few words for you after I conclude. The behind tab two is the bond buyer's index and you'll see this sheet, is as I always say kind of like our Dow Jones industrial average in our world. It probably is the same bucket of 20 bonds if you will every Thursday and you can see the movement there that's been pretty stable the last three weeks which has been unusual because we've had very volatile interest rate markets here recently. It's interesting you know James now we're talking to the other day how we get these crazy crises like, you know, Friday, the stock market was off, you know, 320 something points and everybody's worried about hungry going broke and week before that it was Greece and you know it's something every day but it ends up that we all end up back at the same place and after everything's said and done it's out in the second or third decimal and so nobody gets too terribly excited at the end of the day. Behind the blue sheet there in tab two are the rating reports from Standard and Purs and Moody's. We spoke last time about the recalibration of the Moody's rating. So now we're a nice, clean AAA. Let me repeat that AAA rating from S&P and Moody's rating. So now we're a nice clean AAA. Let me repeat that AAA rating from S&P and Moody's. That's a big big big big deal. That you can't get any higher than that. The impact is not only to our tax payers direct tax payers on the bonds, but you know really one thing we really hadn't talked about before is it impacts all the other taxing entities this you debt below you. Okay, because when it ends up happening, is that allows them to get up to a level two, because you, you know, big mama here, county and then you have the school districts and cities and so forth, that are all under the same tax base and by you getting a pure triple triple and both that allows them to have some room to move up as well. So if they take care of their business like you all are taking care of your business, they should see some help as well. So finally behind those are really good reports. It talks really committing your finance and budget people in terms of keeping a good watch on things. You all being very conservative, commissioner's court and watching your peas and cues. Despite the fact that it's important to realize that you're doing these large authorization. You go back and you look at the existing debt of the county. There's $5, 10, $20 million a few years ago was a big deal for Deantman County. And last couple of deals we've done, $100 million plus. We've been able to do that, minimal tax impact and maintain our triple A. That's a big deal. So it says a lot for you all in terms of the way that you all are handling yourselves. Behind tab three is really the meat and potatoes of the issue and it shows how it all works out. As you look at the heading series 2010 permanent improvement bond series A, that is the tax exempt piece. So you are issuing about $40 million of tax exempt bonds, just like we've always done. If you look back at the next columns there, the series B, taxable series B, those are the build America bonds. And what you see is, those rates look pretty crazy out there, as they start to approach 6%. But the difference is, as those rates look pretty crazy out there, is they start to approach 6%. But the difference is, is you're getting a 35% subsidy that Mr. Wells and his office will apply every six months to the Fed for a subsidy payment to come back, up to 35% of the interest expense on these bonds. So you see that subsidy that backs everything out. So then when you combine the payments you've got a nice smooth level payment schedule about 8.5 million bucks a year, which is about where we were hoping to be last month. So everything falls in very nicely. We pretty much meet the projections that we had back in April. The number that I know Commissioner Eads is looking for and what did the stimulus package save the taxpayers of Denton County? The answer is over $13.5 million. $13.5 million by taking advantage of the stimulus package, having our ratings both triple A. All those things come into play in terms of good management programs, financial management programs of the county. So after everything said and done, this combined issue goes out at a true interest cost or TIC there in the first footnote, 3.548%. So we're borrowing 25 years at about 3.5%. That's pretty outstanding. The next few pages show you the sources and uses of funds that breaks you out by series, shows you where the money's coming from, where the money is going. Following sheet, we've disclosed you the cost of issuance of all the different vendors and so forth that are involved, how they get paid and so forth in these transactions. Finally behind tab four is the offering document. You can see what goes out to potential bond holders in the back there and not only is a copy of your most recent comprehensive audited financial report but also there's a number of economic statistical demographic information in the Pindices A and B. We have provided as usual a suggested form of motion in the very last page. So when you all are ready for that point, that might be a guideline. Any questions? Any questions, members of court? But, okay, go ahead. I get a quick question. Are we guaranteed this subsidy? And has it been like granted? And then James will just be administratively reimbursed or is it an approval process every time? Or do we have to lawyer speak to that? Hello. Morning, then. Morning, Your Honor. Members of the Court, my name is Bob Grant's field with Fulbright and Dorsky appearing before you as your bond council. As we talked the last time, there's a mechanic that you have to go through when you're getting the subsidy coming into you. So before each interest payment date, James Will or somebody has also go ahead and file with the IRS, this format they have prescribed for us to get the subsidy coming in. And that should be between 45 and 9 days prior to interest payment dates and which will include the principles as well as interest maintenance. So there is a mechanic that needs to be accomplished to accomplish that. They have modified the rules a little bit to make it a lot easier for you now so now they can make that payment by direct wire transfer as opposed to the earlier scenario where they had to write a check and would have to get processed and you had obviously the delays and just processing a physical piece of paper. Those delays have been removed as a result of an update in the process. I would mention to the court that if it's the court's pleasure by adopting this one order, it does authorize the issuance of the two series of bonds, both the taxes and taxable. Awards the sale, I would tell you all we have a purchase contract offer from the Syndicate headed by first-south west company they provided good faith check to help secure their commitment to purchase these bonds and by adopting this order you kind of do the one-stop shopping and authorize the issue and celebrities the tax it's associated with the bonds awards the sale implements the redemption features at the entrance questions you all might have about that. I mean, my question is over the life of these bonds. I mean, could our subsidy go away? I guess it is a better succinct question. Well, you know, you can never say exactly what the federal government is going to do, but the process right now is in place that it should not go away if you follow the prescribed rules. And so, there is a responsibility on the part of the county to do that to receive the subsidy. Off before, there is also the opportunity for the federal government to say we're going to offset the subsidy that's coming into you because there's some other totally unrelated issue associated with some interaction with the federal government. We've been over that with James pretty much in detail. And I think you're all particular interaction with the federal government is very limited. And so I think the likelihood of having a subsidy offset, and it could be substantial in many instances if you've been reading the financial press around it, you'll see that that has happened from time to time. Normally those ships get righted in the right fashion, but there is things while it's possible that they could say from in 2011 they're going to stop doing the subsidy. I think it's very, very unlikely. The build-America bonds have begun to become very well accepted, very widely used, and very popular. I think the political dynamics of trying to back out of that transaction, I could see them saying potentially on a prospective basis they're going to rethink the rules, but I don't see them coming back retroactively and trying to undo what they've committed to do. I think they would just end up with a lot of issues on their heads that they really don't know who they want to have. I do them in the future, but they would hire their existing commitments. And I'm not sure that I see that really changing so much in the future. I think the program seemed to have been so well received nationwide that I think it's unlikely to be able to add virtually. Thank you. Are there any other questions from members of the court? With that, Chair, I think the motion that Commissioner's Court of Denton, County Texas, award the $40,000,000,000 permanent improvement bonds series 2010 a and the 97,815,000 permanent improvement bonds taxable series 2010 b to first Southwest and the kind of judge and kind of clerk are hereby instructed to take unnecessary action to perfect the sale and authorize the issuance thereof. So, second to the motion. Seconded by Commissioner Marchand. Are there questions or any further comments? Your none all in favor, please say aye. Aye. Opposed, sitting. Motion is carried. Well, we knew we were going to have to borrow the money and this is the best way to do it. The $13.5 million savings and at a 3.5% interest rate and triple A rating, you done good. Thank you. Okay. 6A is a Pura renewal for vending services. This is RFP 03091961 with the cliff vending and coffee service sections A and B and Clement properties section C. Motion approved. Motion by Commissioner March and the chair will second bet. Did you have a comment? This is a joint revenue contract with the City of Louisville that we've cooperated on and we're both receiving revenue off of our vending services. Thank you. Any questions or comments? On favor the motion please say aye. Aye. Aye. Opposed, Sainin? Motion is carried. 7A is approval budget amendment request 101 270 for city, Rome, law and reference, including the transfer of $3,000 from law, library, unappropriated contingency for law, library, any amount of $26,000. Motion by Commissioner Coleman, seconded by Commissioner Mitchell, questions. In a note on favor please say aye aye opposed any Motion to carry seven V is approval budget amendment quest one a one two eight zero for vehicle repairs including the transfer of 10,000 $605 from the road and bridge precinct one and appropriate contingency fund for a total amendment of 10,600 and five dollars Motion by commissioner Coleman seconded by commissioner marchand Motion by Commissioner Coleman, seconded by Commissioner Marchand. Any questions? All in favor, please say aye. Aye. Opposed, Cine? Motion is carried. 8A is approval of adding workers' compensation coverage for volunteer court visitors. This is juvenile probation collectors sales. We have Paula Flourday here to answer any questions questions if court members have questions to see have a question. Yeah, what Could you explain what that means in other words when a visitor or a volunteer or a collector or sales person Walks into a facility in Denton County. They're automatically covered under workers comp Now what this is The Texas probate Code requires all statutory probate courts to have a court visitor program. And to date, the court, our court has accomplished this statutory requirement on kind of on an ad hoc basis, primarily using interns that work with our investigator who is a social work field instructor. And so those visitors are covered under insurance associated with the school that they're with. Our workload has gotten to the point now where this ad hoc program isn't going to work anymore. And I actually have a little handout if you'd like to see it that's got some of the particulars about how we're going to put this together. As you can we kind of got an implementation schedule that was included as a part of our budget request this year. And this is very preliminary in terms of budget. I have had conversations with Donna and her staff about ways that we can save money. For example, on the computer that we're requesting for the program, the idea that's now being floated is that instead of purchasing a new computer and a license that we will just take one of the computers that's already scheduled for replacement next year and swap it out with a laptop that our guardianship administrative assistant will be able to use to run the program off of. What we're at, my main part of this is to help get the coverage for the volunteer visitors. The probate code does suggest and encourage courts to use volunteer visitors. the public. The public is a part of the community. The public is a part of the community. The public is a part of the community. The public is a part of the community. The public is a part of the community. The public is a part of the community. The public is a part of the community. with these folks who are under the court's jurisdiction and then report back to us, you know, with, you know, what, of course, what we hope is that those reports will be great, the awards doing great, the guardians doing a good job. But if there are situations where, say, a guardian has died and we're not aware of it and a successor guardian needs to be appointed, then we would take appropriate follow-up action. The workers' comp insurance is being requested. Primarily, in case our volunteer visitors get into a situation while they're visiting a ward where they might, we never know exactly what's going to happen when you're out in the community like that. And so this is something that we're requesting. My understanding from Gustavo Hernandez, I failed to mention this earlier. My thanks go out to him for working so closely with me about getting this pulled together and getting it on your agenda today. The cost is pretty minimal. My understanding is that it's about $420 a year for 20 visitors. We hope to have a larger pool than that that we would pull from, but that we would only have 20 active visitors at any one time. And our plan, as you can see from our sheet, is that we will be kind of ramping up to that. We intend to start with only about 10 visitors, make sure we know what we're doing and getting this off to a good start. And then ultimately in about two or three years, we'll get up to a pool of about 20 active visitors. And it was Gustavus' recommendation that we just come and ask for the additional 20 slots. Apparently there are already some volunteer slots on the coverage for other purposes. And this would just be adding additional 20 slots for the ProBateCourt's court visitor Program. That's a long answer to her. No, no, it's very good. Thank you. Well, is this germane just to this Pro-Bate Court or is this the way we handle any kind of interns or any other volunteers throughout the county? We do have workers comp for law enforcement volunteers in the county. We also have workers comp for volunteers working in a clerical capacity in the county. So this is similar to some other groups. We do not carry workers comp on all interns in the county. workers time by all interns in the town. Thank you most of your crew. Thank you. We have a motion by Commissioner Marchand. I can. Thank you. And then by Commissioner Coleman. And no further questions on favor please say aye. Aye. Aye. Opposed, Cine? Motion is carried. Thank you for being here for you. 90s approval of the contract with Texas Is it part of the state health services? I believe it, for discretionary funding projects for fiscal year 2010. Morning, Dean. Good morning. This is discretionary funding, so it's not part of our regular allocation, but occasionally the state finds some funding that was not otherwise dedicated and makes it available. This would fund two projects for us. One is a statewide biosurvalence conference. And in that we'd be working in conjunction with our statewide organization, Texas Association of Local Health Officials. The other one would enable us to purchase almost $50,000 worth of generators, two generators that would assist us. Either in an emergency if we had to go out on site or if we lost power for some reason. So it's no cost to the county and nice opportunity for us. Mr. Mitchell, Dr. Verden says no cost to the county. What is the in-kind funding for the $3,000? They will reflect a little of my salary as the state is beginning to require a match, but it will be in-kind match. So it still won't cost. We won't be writing any checks to anybody. Oh, there will be budget impact. Excuse me? There will be budget impact. Excuse me? There will be a budget impact. That's correct. Is your easy, Jared question? Oh, surveillance conference. And how much is it? It's about $100,000 worth of this project. And we will work with the town hall with the statewide association to host the event probably not in County probably in Austin. It will enable us to bring together then epidemiologists so that we can better train epidemiologists statewide to respond to whatever type events occur. to respond to whatever type events occur. Would be training other people? Denton County Health Department would not do the training, but we would work with Texas Association of Local Health Officials to facilitate this conference. It will be a statewide operation. I'm not paying for it. Didn't county may not be paying for it, but here Texas is paying. Didn't county to pay for the train everybody. I just... Everybody costs money. And I don't. It advances public health preparedness in my view. Absolutely. It will educate dent and county employees and statewide employees. This we're in charge, right? I'm going to ask the committee to ask the committee to ask the committee to ask the committee to ask the committee to ask the committee to ask the committee to ask the committee to ask the committee to ask the committee to ask the committee to ask the committee to ask the committee to ask the committee to ask the committee to ask the committee to ask the committee to ask the committee to ask the committee to ask the committee to ask the committee to ask the committee to ask the committee to motion does carry. Thank you. We're going to jump to TNC. TNC is a program the program planned prepared by CHA and recommended by the juvenile probation board steering committee. Juvenile detention probation expansion project steering committee and Denton County's construction manager, Michael Tobiello, authorization for CHA to move forward with the schematic design phase of the project. Good morning. Good morning. On the upper right hand corner of the aerial image you see, that's the intersection of McKinney Street and Woodrow Lane, and the courthouse on McKinney is in the blue circle you see on this aerial. And this program plan addresses the nine acre site you see in the red square, the southeast of the courthouse. North of the site is the jail. West of the site is a drainage swale. South of the site is the Dettin the Dog Pound, downtown. The current Charley J. Cole facility serves the juvenile detention probation facility, and it's on this nine acre site. The Eastern elevation is what you see in this picture here, as you drive down Woodrow, that's what you see. This is a close-up of the nine acre site. As you go east to west through the building, you pass the probation officers' offices, the administrators' offices, the juvenile court, then you get to the detention housing units, which serve the juveniles that have not been sentenced, and then you get to the post adjudicated housing units, serve the juveniles that have been sentenced. Right now, the current construction of both types of housing units are identical and can be interchanged. North of the coal building, on the northeast corner, you see portables that serve the JJ, AEP, which is the juvenile justice alternative education program, which is boot camp, if you get kicked out of school, essentially. And there is no permanent construction currently serving that program. Let me go back to what you see on this site also is the parking that was added by Denton County due to the need the congestion for parking on this campus. A portion of the southern edge of this property is also under the 100-year floodplain. The phases that this program plan addresses are the 2010 JJ and post editions, which are funded by the TripO8 bond election, and which CHA has is under agreement to design, and we will begin design with schematic design process tomorrow if you approve this today. And we have also the 2014-32 bed post edition, which is in the capital improvement plan that has not been funded yet. And this program plan also addresses the possibility of a future juvenile court expansion. And there's some activity at the state legislature which might require a district court, so that might be happening sooner than later. And the, there's also discussion on places on the site where we could put future JJ classrooms and post editions if necessary. This is so we don't paint ourselves in a corner and that we're being good stewards of the land. This process has included a lot of people from a lot of different departments and not only didn't county staff but also the city of Dennais D excuse me as well as Lewisville ISD as those teachers serve the JJ and post juveniles also CHA and the DLR design group design team together with the staff had numerous meetings and also looked at the regulatory requirements to develop the program plan layout of spaces that you see. This is the JJ classroom layout that was developed. It's one of the many features in the program plan that I'm using as a highlight to show an example. This shows the four classroom arrangement to address the four core curriculum requirements the JJ program. And then you have the ancillary storage and other spaces that address all their needs from the different requirements. And this also accounts for the drill instructors that are in the classrooms with them. This also has a discovery area shown in the middle, which can serve essentially as a fifth classroom, which has the efficiency also acting as a buffer for security with the main corridor, which you see on the left indicated by the orange arrow. This whole arrangement is duplicated on the other side. So you have a total of eight JJ classrooms that serve the two main age populations that are served by JJ. If we look at the post-housing units, one of the first critical decisions that the group made was to recommend building a post adjudicated facility and not one that is designed for either a post or detention. The nature of the population is very different, the length of the day, the intent of what they're doing with counseling. With the post adjudicated facility, it's essentially like a treatment facility where you're trying to teach them life skills and you have a much more stable population that they're familiar with. So this allowed us to make a very cost effective decision to eliminate the sink and restroom in each housing unit, each room. And that way we have essentially a dormitory style, shower and restroom. And this particular layout is option A, there are three options in the program plan. This shows two story, 12 unit wings, and then a one story, eight unit center piece. It's all served off this multipurpose. And these rooms would not have the locks on the door like a detention facility would, but you can control. You can monitor the rooms. And one of the reasons to go to two story was to try to be sensitive to the fact that we have a problem with real estate. We don't have enough real estate for everything we really want to do. And so this was efficient and this also worked with operational requirements. This particular layout allows flexibility also with their populations, separation between female and male and different age groups and different special needs requirements. This is Housing Option V, which is a single story option. Initially there were some concerns in the group about the two story having a liability with the rail. And we worked through those, and I think the, there was consensus and support of Option A in the group. Option B would have a single story option that was discussed and it does eat more land consequently. Option C is essentially trying to maximize the real estate and get the most housing area with the lowest staff requirement. And this would be packing them in like sardines in a sense with two 16, two story housing wings that would maximize the ratio permitted by the, you know, currently permitted by the Texas Administrative Code. And however, this does not work very well with their operation requirements because of their wide variability in population. That's why staff recommended A, and we met with the steering committee as well, they recommended A. Five of the steering committee members are in this room here, if you have any questions. And also we met with the juvenile board. The juvenile board of which Judge Horan is on, indicated that throughout this process, as a liaison, they've assigned three judges to act as a committee. And that is the way they've chosen to operate up until the final stage, at which point the entire juvenile board will review the project. And the juvenile board committee has recommended approval of this document as well and also recommended option A. If you take option A and look at what that does to the site, you can see that you're on the left hand side, you have the proposed J.J. edition, excuse me, the post edition, which is next to their current units. Then you have on the right hand side, you have the J.J. classrooms and ancillary spaces. In between you have a secure exterior courtyard that would allow for large muscle exercises, which the current space does not accommodate. And you can see in the future the ideas that you would be able to build out around this courtyard and create a enclosed courtyard. In addition to this, the desire for the JJ program with pickup, just like any school, was to have a patrol road. So along the west and along the south, up to the east, allowing spell out onto Woodrow, is the patrol road. This layout shows the parking plan and those building areas. The pink is the existing coal building. The green is the proposed 2010 JJ and post editions. The blue is the 2014 JJ, excuse me, 2014 post edition. The yellow is the quartz expansion area. And if you'll notice, there is no future JJ or post because of parking needs for all of this development, we show this parking layout. And if at some point in the future it is desired to have that future JJ or future post area, you would be able to demolish this extra row parking on the south side, which would allow for that construction. But that would be required that you have offsite parking capabilities such as a parking garage or parking offsite nearby if you wanted to do that. This is the plan that also accommodates the most conservative interpretation of the city of Dentons parking requirements and also incorporates the most conservative interpretation of the city of Denton's ordinances regarding floodplain, not just management of the female floodplain, but also there are a few ordinances that go above and beyond. And this is assuming that at this point we would include that in this project. We have a budget concern. We don't know that we have a budget problem at this point. We have done a professional cost estimating and We don't know that we have a budget problem at this point. We have done a, we have done professional cost estimating and we have some costs that we're, we're fine tuning and so we'll develop those further with the schematic design phase. We are also going to work with closely with the city of Denton to try to minimize the cost impact of their ordinances on the flood water storage area that you showed to the Southwest, which would be essentially segmental retaining walls, surrounding an area for flood water to enter. Yes, sir. What did you say the yellow was going to be? That would be the future courts expansion area. The actual size of the easement across there. Well, right. The actual size of the courts expansion is about 7,000 square feet according to the program plan. This area is not defined by an outer black line, and they're specifically because there was some discussion about what would be the most appropriate place. The desire by the juvenile board was to have connectivity to their front entrance so that you would have accessibility to the public directly, as well as not having to go through the detention area. As you can see, there's a possibility for a avenue between the yellow and the pink, where you would allow traffic to come through to serve the existing dock. But again, this is, that's something that would be hashed out in more detail at that later date. Part of the horizontal lines, are at utility easement? That's there. Yes, that is a sanitary sewer easement. And we've looked at the elevations of the sanitary there right now. And we believe that it would be feasible to reroute around the addition if they were to do it in this yellow area. You would need to revise the easement. We would need to issue an instrument to do that but it does appear that there's sufficient fall so that that would be technically feasible. So if it so pleases the commissioners court, we would like to get approval so that we can proceed with schematic design and also approval of option A which is indicated in the program plan. Yes sir. On that easement again. What is that? I mean just north of there is the the jail. Yes sir. That's a store sewer easement. The sanitary. Yes sir. Does it fall and then does it turn and go straight down that roadway? It goes a lot. It goes. Yeah yeah, turns and goes south along Woodrow. Woodrow's on the road. Anybody on to our property? Where does it come from? It's coming from the jail. My understanding is it's coming from the jail, going diagonally across the corner of this nine acre site, and then it meets a sanitary main that runs south on Woodrow Lane. I'm not worried about the wood. Okay, Rob. the sanitary main that runs south on Woodrow Lane. I'm not worried about the woodrow. I'm worried about where it picks up on the other side. I mean, we're looking also at the jail side. Yes, sir. Looking at how, I mean, any expansion on that. And there is a road just to the north of where you see the yellow separating the jail from this, in which the infrastructure could be changed in the future if necessary. I don't believe that HDR's plan currently would modify that particular area. The buildings don't extend that far, in other words, south. We have worked with HDR, I've been to their meeting with them, for example, to try to coordinate these two projects. I've been to their meeting with them, for example, to try to coordinate these two projects. Thank you. Bishop Cohen? Thank you. You said you had some cost concerns. Can you elaborate? Is that basically you're saying you're not sure that we budgeted enough funds for what you have on the drawing? Well, there were some unexpected cost impacts from the city's interpretation of their ordinances. And one of those is. I just want to clarify. One of those is with regard to the floodplain and what we can do with it and where exactly it is. There is a berm along the southern edge and there is a pipe that limits the amount of water that can go onto that property without, I could spend an hour talking about these things, but highlighting, I would say the floodplain management is one issue. The other is the parking number of parking spaces required, which is something we have not gone too far into discussions with the city about, but preliminarily they gave us a very conservative designation for office space. that gave us a very conservative designation to office face. Okay. And then we also have the impact of their ordinances which essentially go above and beyond FEMA's requirements. They require that parking lot be elevated above the flood plain elevation, as well as the pervious pavement in the flood plain area that's designated by FEMA. And so these are issues that are maintenance concerns, as well as initial cost construction concerns. So we believe that it's within reason, as fine detailed analysis as we've been able to do, at this point, that we could do it within the budget. But it means that we have a direction to look tighter at how we manage the spaces. At this point in the program plan, we have a lot of rooms designated and a lot of sizes for those rooms. The actual flow between the rooms and how much space that's going to take is something that's going to be worked out further in schematic design. So we don't have an exact handle on the total square footage. We have a grossing factor where we've multiplied it up So we don't have a detailed enough design yet to do a detailed enough cost estimate to say where we are exactly But we have some concerns and the water line from the city where does that go? I believe that's along Woodrow as well. Yeah, that's the one we gave me easement for That the one we gave me the easement for. And you think twice before we do that again. Okay. I'm also you mentioned legislative action regarding court expansion. I'm not aware of any. Yeah. It's not it's not a it's my understanding is this is from the juvenile court. This is the juvenile board excuse me. The members, any of the old sheriff mentioned anything about that? They help me know more about it than I do. They mentioned that there's a discussion about possible requirement in the future for having a district record. Just for thinking is what it is. Okay. Okay. Wishful thinking. I'm not on board with that. I don't know about you guys, but Well, you realize LB shipment and Board so that's what I came from okay. All right. I'm just trying to figure out. Yes, the question for me. Thank you No, I know I'm just I'm just looking for information. That's all any other questions commissioners. Well, I appreciate the committees Hard work on this I'm not ready to approve this just yet this morning. I'd like to opportunity to meet with you. And we've been and I've talked about a lot of the different issues with the city on some of the different ordinances they require. In relationship to our historical park and other things, I'd like to sit down with you personally kind of go over some of the absolute more detailed questions that I'd like to do I'm not I'd like to hold it for a week. That's fine I Would make a suggestion that the current plan is to work with the city and try to minimize the cost impact I don't believe approval of the plan would preclude that from happening, but that however you all want to proceed. I think I'm with the Andy. I mean, I'd like Andy, if you don't mind, I'd like to hear what was going on with that. Absolutely. Dr. Mayor Burrows, because this has been a subject that I've discussed with them quite a bit about the city adding additional cost on us building county buildings. We're supposed to know about the city. I didn't I like to be partners not in aversity. We're going to delay this project. Yeah, delay it if we don't know that it's necessary to hold off approval because what they're asking for today is my understanding. Um, it's to go into the next design phase of the project. I think what I guess what I'm saying is I believe we can approve this today and you can still have the conversations that you both are and I are wanting to have with CHA and the city concerning easements, water lines, parking, whole picture. Saying, I don't like to get something in that before and have eight minute presentation on this, it's something that's a big, I like to, y'all know I like a special, it comes with these buildings, I like this, it's a project that outlive us and everything. I like to sleep on it, be a little more contemplative. I don't think that's a lot to ask. It may help spend a bunch of money. Sorry. It may help to know that we don't have any schematic design meetings set up at this point. So it's not like we have a meeting tomorrow that would be cancelled. And I think the impact would be that. It's not going to cramp your style the whole this time. I'll grab our style, no sir. I mean, I don't want to delay things either but I just like to look at it a little bit closer Yeah, and I'd like to just have the opportunity to talk to you about what's going on with the city and what's the stuff that we got going on So it need be I could speak to them in a cogent manner About what's going on? I hear a lot of hearts breaking back here, but I hear a lot of heart breaking back here but not your heart be broken here. I think we're going to go forward with this. We just want to work out some details. So we'll repost this for approval next week. Thank you. And then you have other questions while it's here. I believe not. Thank you. and actually 10D also we need to go to 14A. 14A is approval of acceptance of a deed of dedication from Peyton Place LLC to Denton County, Texas, County of Denton, Texas, dedicating all of the road streets and utility and drainage easements, showing on the final subdivision plat, platts of Peyton Place Phase 2 and Peyton Place Phase 1. This is in Commissioner precinct 4. We have a motion for approval by Commissioner Ead's seconded by Commissioner Coleman out of questions. Any none on favor please say aye. Aye. Aye. Opposed any motion does carry. Now we will go back to 10 a. NA is approval of the acceptance of the Red Wing Heights subdivision road into the county maintenance system. I'm in for approval. Thank you. Motion by Commissioner Coleman. Second. Second by Commissioner Marchand other questions. Here none. On favor please say aye. Aye. Opposed, Cine? Motion does carry. 10B. 10B is approval of the acceptance of clear use of division road into the county maintenance system. I'll move for approval. Thank you with commotion by Commissioner Coleman. Seconded by Commissioner Eadze. Questions? You're none on favor, please say aye. Aye. Aye opposed to any. Motion does carry. 10D is approval of the acceptance of the roads and patent place subdivision into the county maintenance system. Reprieval. Motion by Commissioner Eads. Seconded by Commissioner Coleman. All in favor, please say aye. Aye. Aye. Opposed, Sinene. Motion does carry. 12 A is approval of the Sheriff's Office request to extend the juvenile accountability program position from August 1st through September 30th, 2010. Mr. Howell with this morning, if there's any questions? Members, do you have questions? I'll move for approval unless there's any questions. I've got questions. Okay, go ahead. While I don't have a problem with approving this all the first to September 30 because you have the funds. I do have a problem time I budget to saying that we're going to replace this. We're going to approve this at budget time unless we don't have the grant. So I want to make sure that you know even though I'm okay with this if we don't have the grant. At that time, I'm not going to be okay with that employee. I'll prove that position. The other questions are comments. Well, you know, all right. Now you make your motion. I'm ready to make your motion. I'm going to approve. Thank you. Motion by Commissioner Coleman, seconded by Commissioner Eads, further questions. Hearing none, all in favor, please say aye. Aye. Aye. Posts in in motion. This carries. Thank you, Lee. 13A is approval of the grant application to the Texas State soil and water conservation board to repair, wave erosion damage on Hickory Creek site 2. This is in Commissioner Prussend-Win. Basically this is the grant that we were notified about on a very short notice. The grant was actually due yesterday. Judge Warren, thank you very much for your office for helping us get this put together. We submitted it yesterday. We'd like to have the court approve it today. If we get it, we get a couple hundred thousand dollars to repair a dam that we'd have to repair anyway on our own dam, so it's a pretty good deal. I understand in this information came to you late because somebody with the state was on vacation or something like that. Right, yeah. It'd be nice if we could go back and make sure they understand. Since this was simply the application, I didn't have a problem signing it because it's not involving money. Had it been involving money, it wouldn't have gotten for the parole in time for us to get the whole thing done. So what I'm asking you is to please go back to the folks that you're communicating with on this and let them know that that can happen. Hurry talk to them about it. Okay. Good. I mean, something I think it's just a little known fact that the county maintains dams here in the county. I mean, I think a lot of people don't realize that. I think who you've got for how many? For you do, and we have about a dozen or so. That's something Roden Bridge does is maintain dams and make sure that they're properly maintained. If you're in watershed, then do them all, do you think? No. Do get SDS funding for it, but yes, we do All right, I'll move for approval. Thank you motion by commissioner Coleman second and back to mr. Eads on favor Please say aye. I opposed to need motion. That's carrying Okay 13 these approval the rescheduling of June 22nd, 2010 commission's court meeting date to an abbreviated court on Friday, June 18th. I'm going to be the only one in town that they won't let me be clean. I'm going to be here. You're going to be here? When you and I could do it, but unfortunately they say that's not enough. I'm not going home. We're going to hold court the prior Friday of June 18th. I'm going to be fine. Yeah. Because I've got a 90M. Yes. OK. We all can do that. That's a big cog in my 30. I think it'll just be the patients. And I abbreviated Agenda, I believe. Cheryl, some move. Seconded by Commissioner Ead, so I'll in favor please say aye. Aye. Opposed? Senine? Motion does carry. Okay, 13C is a approval of a director from Commissioner's Court to the director of the Health Department to ensure that they can kind of indigent health care program eligibility does not extend to the individuals who are in this country illegally. I'm the one that asked for this to be posted on the agenda. We had some discussion about it last week. I want to make sure that a couple things. First of all, that we do continue the immunization of these children. It's in the best interest of all of them, kind of, residents, that the immunization program continues. And it also ensures that we don't jeopardize our grant funding for that program. And the same with us managing communicable diseases, that's for the health and safety of everybody in Denton County. But other than that, my primary concern is people who are not in this country lately receiving services from the Denton County Health Department. Now being has informed me that On a monthly basis because of state policy and you correct me being a fine thing something in accurate here at any point but state policy requires us being the health department to provide a month a letter of eligibility to eligible clients and so these people have already received a letter stating the they're eligible for services for the month of June but I think the important word here is eligible clients. And if this court determines that people who are not in this country legally are ineligible, what I'm requesting is that Dr. Burton and the Health Department immediately send a letter to these people, which is a limited number of people and they know who they are and the Guthrie addresses that it has been determined by this court that they are those that are in the country illegally are not eligible for the services of the Denton County Health Department and that those services are terminated immediately and by immediately I mean if they put the letter in the mail today or tomorrow though for sure have it by the 10th so I'm requesting that services be terminated on the 10th of June. Anything else you need, Dad? Dr. Burton? Did I clarify everything? I think that summarizes what you and I have discussed. Are there questions? I think I got a question. Does the immunizations that we would be allowing? Are those federally funded or state funded or a holy or is it county participating in a portion? Certainly for well immunizations we get a grant to do immunizations. The state provides all the vaccines. Our immunization grant does not cover every individual on our you say the state provides the immunizations? State provides the vaccine itself. Vaccine. Vaccine. Vaccine. And the state provides us grant funding that covers administration of it for some of our employees. But we provide vaccines in two different offices. And so it does not cover every individual that participates in the administration of. They're back. But they need to, they need those vaccinations. I'm not saying that. But the green state does not. Those are just curious. If it was, was it we get funding for what percentage is that as a covered by the state and feds and. But with a lot of the state programs, they't they basically away their authority of administration and leave it at the discretion of the governmental entity to develop policies and develop means to administer that program I believe that I believe your observation is correct uh... however if we were to entertain limiting immunizations, I think what's being proposed is not to limit the invitation. Oh, I know, I'm not suggesting. Because if we did that, that could jeopardize grant funding. Right. That's not my suggestion. And let me, for practicality, since the county has not addressed this issue of undocumented people that are not what we're now declaring ineligible, how do you document them to begin with? How would you go about finding those undocumented people? I mean, you say you have a report they're undocumented. How do you establish them? We believe there are, today we believe there are 14 undocumented individuals on the County Engine Healthcare Program. Is that because you, I'm sorry sir, is that because you asked them to provide certain documentation to you that they cannot provide? We have an extensive eligibility process that includes gathering a good deal of information which would include a social security number if an individual had one. If they don't have one, we don't ask them to declare themselves undocumented or anything like that, but it would lead us to that conclusion. If the court directs us to take the steps that were in the agenda placement, we would ask the individuals, the 14 that we believe may be undocumented, we would inform them that they would be ineligible on a particular date. Jun 10th was the suggested date, unless they can show us that they have documentation that they are US citizens. And okay. And that's, I guess that's what I'm asking you. How can they prove that they're US citizens So it would be the easiest way there may be other opportunities other than how do you verify that so security do you have a I mean E rely or do you have a system that the government is set up to where you can go and verify that? We do have an arrangement with an organization that assists us in that process. I'm just, these are in my head because my office is right next to the county clerk's office who issue passports. And you have to have proof of being a US citizen to get a passport and what they require, not only require a so so security number but they also oblige require a birth certificate those types of things. So I'm just making sure that those these are not added things that we are currently that we haven't been doing but we are currently doing these things as well. And I would say that the state legislation that enacted this program is silent regarding whether or not individuals have to be citizens. So it's not like we've been neglecting any part of the state's requirements that it doesn't address that issue. And you're correct in that it may be a little bit trickier for us to verify whether an individual as a citizen or not. It may be a little more lucid than we think it's going to be, but we would make the requirement that it's incumbent upon them to demonstrate to us that they are a citizen. As if you remember, this is a result of the email that sent to Williamson County and in addition to the amount of funds that were having to use for an indigent citizen. So we want to make sure that we're paying for everybody this legal but the ones that are not legal we want to make sure that we're not. How are our other county handling this like similar situated Williamson you know Fort Ben. Williamson County's already taken the action that the county has taken steps very similar to these steps. There is a wide range of approaches that county have used, counties have used. Some have had similar policies to what we have had in place previously. Some have taken more restrictive policies. So that's about the best I can summarize is there's a wide range because the state legislation is silent to that issue. How do we determine who needs to provide affirmative proof? I mean, how do we determine who needs to provide a affirmative proof of citizenship? Well, in our eligibility process we collect a great deal of information from every applicant. Most applicants, it is very clear that they are U.S. citizens or at least it appears to be clear. And we have to take steps to verify. This program is very difficult to qualify for. And so we take verification steps all through the process to assure that they are who they say they are, that all of their documentation is correct. So I think we're pretty accurate when we say there are 14 individuals on the program that are not US citizens today. I'm just wondering how did you identify them? We collect every time. I mean, it is a very intrusive eligibility process. We collect everything from driver's license and social security, bank statements. We get it all, but... That's for income purposes. It is for income purposes, but it tells us a good deal about the individuals and their history as well. And it comes from everybody's dream, not really singling anybody own. But I would acknowledge that, and I have acknowledged already, this may be more difficult than we're anticipating. I would. Fisheries, come here. I'd request that you send us being a, a procedures, a list of procedures that you're going to take to qualify. They're doing, man. They're already doing. They're doing, man. They're doing, man. They're doing, man. They're doing, man. They're doing, man. They're already doing. They're doing, man. They're doing, man. They're doing, man. They're doing, man. They're doing, man. I'd like to see some additional information. I mean to me, you're in this country, I would presume you're here legally. I said if you're in the United States, you generally would presume that you're here legally. I would. And why would you presume that? Legally. Legally? Legally. I would presume you're here legally if you're in the country. I'm sitting back here and I'm fully behind this I'm but I'm sitting back here and no one to know whether I can right now prove that I'm a citizen of the United States and I'm trying to figure out how I'm going to do that. That's one proof letter of the procedure. University? University of the day, but he never said anything about Asperger Berser-Tippnicket. So I mean, you know that's interesting. I drove to California recently and was stopped several times in route. Sometimes by Border Patrol and they ask us to declare our citizenship. And I didn't even understand the question. I've never been asked that before. I said, you know, after I fumbled around for a while, she said, were you a citizen? And that, so I understand. It's a little different process for us. It's not one that can't be overcome. We just need to make sure that it's consistent across the board to everybody. I think it's important. Everybody that comes to the health department for indigent health care goes through the same application process. Everybody. And I will just simply state that what initiated my taking action on this item was the email concerning from James Wells concerning the bill report for, you see, this email was sent on the 24th to say concerning the bill report for the next day. And the spending and indigent health care fund caused them to do some analysis and it looks like we're on a path to spend between 2 million and 2.2 million on indigent medical care this year. That would be a 500,000 to 700,000 increase in spending over 2009 and it would exceed budgeted funds by 200 to 400,000 dollars. This is what initially caused me great concern. And that prompted the questions, especially after seeing the, well, I don't know if it was an email about a news article concerning Williamson County where they took this precise action, which I think is totally needed should be done and if you all want to take a look at procedures and that's what his business says just fine but I still think that we need to take action on this and I think we need to do it today. So you know you can talk about procedures is how you want to handle and this sort of business, and take a look at the actual application that all people requiring, I'm sorry, requesting indigent health care complete for the documentation. But I'm still hoping that we can take action on this today. With that, I'm going to make a motion that we approve item, what is it? 13C as stated with the caveat that A, we continue the immunization program. So tonight, Hamper, our grant funding for that program, B, that we do continue to address communicable diseases in the community regardless because that's for the health and safety of everybody and thirdly that it become effective junetimps. That's my motion and seconded by Commissioner Ease. I have some more questions for Dr. Burton. That's fine. Do you mean to be addressed later? I'd like to ask him now. Go right ahead. I can begin the opportunity to explore this for another week. I guess I just need to make my concerns heard now. Dr. Burton, when you're talking about communicable diseases, does that mean whether you're citizen or not you'd be treated for those? That's correct. That was my point. And children who may not be citizens? Well, for immunization, yes. For immunizations and for communicable disease, we're not questioning that. I mean, we would continue to provide those services. And I believe I have to do that in order to protect public health. Public health being number one, number two, the grant funding for the immunization program. Just to be clear, because I want to, so basically you'll be making the decision what would be in your opinion affects public health and what doesn't when somebody comes in for metal Katrina? This agenda placement addresses specifically. But he said I'd like to know the answer. Let me clarify that because this agenda placement specifically addresses the County Engine Healthcare Program. Right. That really doesn't, it's really not, I mean, when we do immunizations, TB control, SDD, all of our other programs, they're really separate from the Indigent Healthcare Program. So, they're not at risk here by this agenda placement. The Indigent Healthcare Program is the program that is state mandated, that we spend that substantial amount of money on 2.2 million perhaps. It's constitutionally mandated under it. It is. It is. It is. It is. It is. It is. It is mandated by the state unless we have a county hospital district which we know. So that's why we have participated in the program since 1988. And we have about 140 people on that program we believe 14 of them may fall into this group and so if directed by the court then we would advise them that unless they provide documentation to show us that they are US citizens We would end their eligibility, okay, so and that's and to be an indigent receive indigent health care is at 125% of the poverty line Oh, it is much much lower than that. It is 21% that's right 21% of the poverty line Yes, we're talking about a very few amount of people. Yes sir. And this would be separate in a part from our care of immunizations for children or communicable. It is totally separate from that. Any other questions or comments, commissioners? It's clear for the record. So this is, we're not involved in any form of profiling, because this is something that's universally applied to this process that everyone has to fill out the same forms. There's sort of every applicant will be treated the same regardless. Absolutely. All right. We have a motion and a seconder. Any questions or comments? Your none all in favor, please say aye. Aye. Aye. Opposed? Seeing. Motion does carry. Thank you, Dr. Burton. 14B is approval of the engineering service contract between Denton County, Texas and Wilson and Company Inc. for the Chisholm Road Improvement Project in the amount of $439,546.08 of funding to come from Commissioner Prusing One Trip, O8 Funds. This is Auditor Line Item 85, 7495905 ZERL. I'll move for approval. Thank you. Motion by Commissioner Coleman, seconded by Commissioner Marchant. All in favor, please say aye. Aye. Aye by Commissioner Coleman, seconded by Commissioner Marchand. All in favor, please say aye. Aye. Opposed, Cinean. Excuse me. Motion is carried. 14C is approval of the interlocal cooperation agreement between Denton County, Texas. And the pilot point in the point is school district for surface road repairs to school roads located entirely within the pilot point independent school district and Denton County Commissioner precinct one I'll move for approval Most of my commissioner Coleman seconded by commissioner marching all in favor please say aye Aye opposed sitting motion does carry 14 D is approval lease agreement between the antique gallery and Denton County museums is recommended by the executive director of the Denton County Museums. We have Georgia here if you have questions or. The approval. We have a motion by Commissioner Ead, seconded by Commissioner Mitchell. All in favor, please say aye. Aye. Opposed to the name? Motion is carried. 14 E is approval of an order as the highest elected official of Denton County, Texas for a tax exempt financing the commission. The commission is a public commission. The commission is a public commission. The commission is a public commission. The commission is a public commission. The commission is a public commission. The commission is a public commission. The commission is a public commission. The commission is a public commission. The commission is a public commission. I think I have been involved in this process. I know it's a requirement. I just don't know why it's a requirement. I thought they were going to have to. That meant they had to get the sheriff to do it. Oh, that's bad boy. I'm in favor of the motion. Please say aye. Aye. Opposed to say aye. Aye. Opposed? In a motion is scary. I'm not going to say anything. There is no harm in the coin. 14-F is approval of supplemental agreement number three to the engineering contrary for construction management services between Debt and County Texas and Carter and Burgess Inc. Jacobs Engineering Group Inc. for additional construction administration services for the Boyd-Levinan Road Project in the additional sum of $13,500 for a total revised contract amount of $335,500. The funding that comes from Commissioner Prism II, BSRP, Boyd Road Funds, this is Auditor line item 7074569020. I'll second. Motion by Commissioner Marchion, seconded by Commissioner Coleman. Other questions? Hearing none, only favor, please say aye. Aye. Opposed, say aye. Motion does carry. Okay. Item 15 is executive decision. We're meeting under Texas Government Code 551.0711A. Consultation of attorney in a closed meeting when the governmental body seeks the advice of its attorney about pending litigation, regarding the contest of the election held May 9, 2009. It didn't kind of proceed to for the sale of alcoholic beverages, Gibbs and versus didn't count the at all. This is caused number 2009, 201-183-158 with that we're an executive session. Excuse me. Commission's Court is reconvened from executive session. There'll be no action on item 15A today and want to remind everyone of the rescheduling of the June 22nd meeting to the Friday June 18th. And with that, we're adjourned. Everybody have a great day. Thank you.