I'm going to be a little bit more careful. I'm going to be a little bit more careful. I'm going to be a little bit more careful. I'm going to be a little bit more careful. I'm going to be a little bit more careful. I'm going to be a little bit more careful. I'm going to be a little bit more careful. I'm going to be a little bit more careful. I'm going to be a little bit more careful. I'm going to be it. I'm going to do it. I'm going to do it. I'm going to do it. I'm going to do it. I'm going to do it. I'm going to do it. I'm going to do it. I'm going to do it. I'm going to do it. I'm going to do it. I'm going to do it. I'm going to do it. I'm going to do it. Good morning ladies and gentlemen, Depp and County Commissioners Court for Tuesday, July 26, 2011 is now in session with the National Council of Justice, and the National Council of Justice, and the National Council of Justice, and the National Council of Justice, and the National Council of Justice, and the National Council of Justice, and the National Council of Justice, Good morning ladies and gentlemen and didn't county commissioners court for Tuesday July 26, 2011 is now in session this morning. In vacation will be given by our tax assessor Steve Mossman and our pledges will be led by Amy Phillips, our director of human resources. Please stand. Let's for let's pray. Heavenly Father, thank You this morning for Your goodness. Thank You for the beauty of the creation You give to us, for the mercy that we have in Your Son, Jesus Christ. We ask for this morning that You would give peace, give harmony in Lord to this body, sense of direction and purpose. We pray for Lord for our service personnel who are in harm's way this morning that You would watch over and direct to Jesus' name. Amen. Please pledge the flags with me. I pledge to you to the flag of the United States of America and to the Republic for which it stands. One nation under God, indivisible, liberty and justice for all. On the other place is flag. Our pledge allegiance to the needy. Textures one state under God, one in individual. Thank you. Item one is for public input. For items not listed on the agenda. If there's any member of the public that would like to address Commissioner's Court, we ask that you please complete a public comment form. I want to also remind everyone to please turn off your cell phones and pages. We're going to do a specialgment first. Okay, I know I've got this somewhere, hold on a second. Here it is. Item 3A, which is an acknowledgment of the Distinguished Budget Presentation Award to the Dint County Budget Office for the current budget year, the Spisky Year 2010-2011 from the government finance officers association, the highest form of recognition in governmental budgeting. This is really incredible, Donna. I believe it's like 19 years, 19 years, that the budget offices receive this award. If you all just bear with me for a minute, I'm going to read the press release. The Government Finance Officers Association of the United States and Canada is pleased to announce that didn't County Texas has received the GFOA's Distinguished Budget Presentation Award for its budget. The award represents a significant achievement by the entity. It reflects the commitment of the governing body and staff to meet the highest principles of governmental budgeting in order to receive the budget award. The entity had to satisfy nationally recognized guidelines for effective budget presentation. These guidelines are designed to assess how well an entity's budget serves as a policy document, a financial plan, an operations guide, a communications device. Budget documents must be rated proficient in all four categories and the 14 mandatory criteria within those categories to receive the award. When a distinguished budget presentation award is granted to an entity, a certificate of recognition for budget presentation is also presented to the individual or department designated as being primarily responsible for it's having achieved the award. This has been presented to the Denton County budget office. For budgets including fiscal year period 2009, 1,214 entities received the award. Award recipients have pioneered efforts to improve the quality of budgeting and improve and provide an excellent example for other governments throughout North America. The Government Financial Officers Association is a nonprofit professional association serving over 17,600 government finance professionals throughout North America. The GFOA's Distinguished Budget Presentation Awards Program is the only national awards program in governmental budgeting. Okay, I know I read that somewhere about it. We're gonna have the statistics on how many are given out nation wide. 1,214. We see the water. 1,214 nation wide. That's outstanding. They also present this very nice plaque of which Donna has a wonderful collection of them now. Government Finance and Officers Association Distinguished Budget Presentation Award and presented to them, kind of Texas, for the fiscal year beginning Congratulations. Thank you, Judge and commissioners. It's always a great day when we receive that award. We always put forth our best effort. They are constantly changing criteria guide where things are mandatory that were recommended in the past. So it's a constant ever-changing document for the good. We receive review or comments from three different individuals. We don't ever know where they're from and they critique our document and give us advice on how to improve that. So we try to take their advice each year and implement those changes and just make it a better document. There's a lot of people that make this possible, especially my staff. It takes 90 days for us to really put this document together. It's not our adopted budget that we adopted in September. It's the operating budget that we put together that gets a lot of information about what departments do. There's statistical information, financial background, historical data and so on. So it takes quite a bit of our time and I've got a wonderful staff that makes it all possible. Johnna Maxis is here with me today of course it's budget season so she's joined at the Hill with me right now and the people back at the office deserve great recognition especially Sandra Camp she's our budget systems analyst she pretty much produces all of our documents that we share with everyone maintains our website etc. LaDawn Fitz Gerald, is our budget analyst, and Donna Hinnrickson is our financial specialist. So without all their help, the document wouldn't be possible, but I also get a lot of help from the Auditor's Office and all county departments in providing accurate statistical information to us each year during the process. And last but not least, I appreciate the courts involvement and your willingness to let us apply for this. And you've been a great support to us throughout the years of giving us the proper tools to have this document and this award. So I appreciate all your support. Thank you. Donna, does it say in Texas how many were given out there were 10? Yeah, only 10. Only 10. And cities and counties can apply for this for it. That's correct. And other entities can as well like the transportation authority. This is kind of a funny story. We were ready to bring you the plaque and we opened up the box and it said didn't county transportation authority We got our plaque in a few weeks later so there are any Entity and with that that regard as far as government entity or Oh, that's fantastic. I shouldn't certainly the All the hard work of everyone that contributed to this is certainly appreciated but on online I think it's the taxpayers of the county that read the benefits. A good thing. And we've also incorporated our capital improvement program into the document as well and we've received great reviews from the reviewers that we have now have a plan great reviews from the reviewers that we have now have a plan and that we are following it so that's that's always good thing to Commissioner needs I want to tell Donna what a great job. Y'all done in your whole department judge when you mentioned about the taxpayers and That it's important for them. I will say that that is an important component is To get this award, is that this information that's in the budget is presented in a way that's easily understood by the reader. And for the taxpayers, really it is not for the taxpayer in mind, so someone from outside the agency, I mean I'll be familiar with the inner workings of the government agency can pick up this document and it tells a story and it's not just dollars and cents but it really is performance measures, goals and objectives and so forth. It really kind of tells exactly what's going on with the government in a user friendly presentation. I used to review these for the GFOA many years ago. And so I looked those over and I would tell you that ours does indeed achieve those goals to set forth. And thanks again for all those hard work. You're walnuts to getting awfully full with these. That's okay, we have another walnuts. Yeah, another walnuts. Okay, that's good. You make room. Well, that's okay. We have another wall. We can get another wall. Okay, that's good. You'll make room. Well, that's great. Okay, members, I'd like to now go to item 13C, which is approval of then kind of redistricting 2011. Redistricting the kind of commercial precincts, two potential redistricting adjusters to the peace and comfortable precincts and splitting the real-life and voter precincts that's needed, appointment to a discussion of recommendations from the 2011 citizen redistricting committee. And we'll call on K-Cope. Good morning, K. I hope the court feels it's good to die as the committee does. Yeah. Over is good, isn't it? Almost. Yes. The committee met and the Carroll Courts building at 6.45 p.m. Greg Dugan and Richard Hayes were absent. Having completed the work on the commissioners' precinct maps, there was nothing further to discuss about those. There was discussion about the population figures and the J.P. districts and how they were counted, whether the baseline population figures were correct in the map the committee had recommended to the court and the placement of voter precinct 143 in JP district 2 or district 5. It was stated the court would make minor adjustments to the map before they approved it for submission to the Justice Department. Frank Phillips presented the maps for the individual voting precinct changes. The committee was given two sets of maps for those precincts. One set of maps reflected the current lines and the other set reflected the proposed mergers or splits. Rather than discuss each precinct individually, if a member had a question about a precinct, that concern was explained at the time. Frank will prepare the maps for the court for their approval. The committee gave Frank Leeway to make any changes that he needs to make without committee approval. There being no further business, the meeting was adjourned. No future meetings have been set unless the court thinks it's necessary and then you can reconvene us. We tried in the beginning to send all questions through the chairman so the staff would not be swamped with request many at the last minute. That didn't always work out so we would like to particularly thank the staff for their patience and cooperation in answering the many requests from the committee. We appreciate the opportunity to have served and we hope that we've been of some help to the court. And Frank answers questions today. Y'all done a great job and you very much appreciated. Thank you. Thank you. Thank you. We've enjoyed it. Members, are there questions, Kay Copoughlin or Frank Phillips at this time? Or do we have discussion? I just had a couple of questions for Frank. Okay. Thank you very much. Thank you, Kay. Thank you, Kay. Morning. Morning. I just got these, Kay. Thank you, Kay. Morning. Morning. I just got these frank. I wanted to ask you okay up in Little Lone, did we solve the problems with the fact that there's portions of the city of Little Lone in Frisco, ISD? Yes, the, which face would that be on? The per, what page would that be on? Fair with me a second. No, I understand, I'm trying to. I know it have been 130. Yeah. Which page is it? It looks like it's on page 9 of 16, the 135 and 115 precincts. I do want to say that you see the way we have on number now, that's not the way it's going to stay. Obviously we'll re-number after we get some final approval. But up in that area we did split those precincts along ISD lines. And we did that all over the county actually. We did a lot of it in the west part of the county. And it's not perfect. It's not that way everywhere. It just wasn't possible. But it's much cleaner than it used to be. We'll help our office tremendously. And then the area down on 131 with Frisco and Louisville ISD was claimed up. We did we do that in the manner that we had talked about previously. Yes, along those ISD lines. All right, so this and that's kind of reflected in this map, right? Are the women? Peke 11? Right. Right. Correct. Right? I've just had people ask me about this. Right. Correct. Okay. Anything else for you? I've just had people ask me about this and I was going to send that to them as soon as we got it finalized down. Okay. I think when we get everything set and we can get a county wide map, it'll be a lot easier to look at. I know it's kind of difficult to follow some of these maps because you can't get some perspective. I think we should have any discussion we want to have here and then bring this back next week. And hopefully, Frank will have a clean map for us and we can vote on it next week. I'm willing to vote on it this week with Woody's proposed if you all are, but I'll wait a week if that's fine too. I think there might be a couple of weeks. You all need to make. Commissioner Marche. Yeah. In my discussion with you. Members, it makes a big difference to workload of JP2 and JP6 to include the 121 corridor, which is a tollway into one precinct or as it if we currently follow the congressional lines the congressional lines move from a south line of 121 are the eastbound lane and then it all of a sudden moves up to the westbound lane. No, what that does it puts multiple multiple jurors, dictions, as well as venue into play with different JP courts. It also puts in to play workloads of JP courts. Currently JP6 has George Bush tolling and they are inundated by toll complaints, fair to pay toll and those are not going to go away. They're going to, in fact, new state law has changed and not only are they asking the JPs to respond to the complaint of fair to pay toll. Now they're asking the JP, or they're telling the JP's that they must also collect the outstanding administrative cost, third party collecting fees as well as the tolls themselves, which that becomes a nightmare for the auditing department. But All that being said, it would be advantageous to put the 121 corridor in one JP precinct or the other. And my recommendation would be to be put it solely as best we can within JP2 to let that court handle that because of the over filing if you would, of George Bush in the NJP6. Now, we had talked yesterday with Mark and I appreciate you listening to me and as well as Frank. And what I had suggested is that there be some precincts, whether there's zero population precincts, and I believe that's like 224.4. Is that a zero? 224.4, also 224.3. And that's a number on us on 121. Right. And those would go into JP to correct yes And then I think there was just a little misunderstanding but if we could do the same They they basically put two oh two together. They kind of split two nineteen actually And and they dipped two oh two below below the 121 it would be easier to say JPCS goes all the way to 121 and when they are talking to the constituents it's easier to show that location rather than that little flange that comes down. So that's actually an easy fix for us. I mean, we can take a 202. Right. And we can have it incorporate southern part. The portion of 121 to its southern boundary. Right. And then we can resplit that like we had it prior to last night and then make that again part of JP6 out of 121. Let me ask you this between 131.2 and 226 there used to be a little bit of sliver because if you look out there this is that 226 go to the north side of the 121. Yes and that's where the wasn't there. I wasn't there. A little sliver there as well that has zero property. Previously until they read through that congressional boundary to just a congressional boundary go all the way. It at least it appears to we will have to research that to make sure if it does then we're not going to be able to fix that. I understand. But yeah, understand that. The problem is that the congressional lines weaves in and out of that 121 corridor. I think what we could do if it does land on the north side of 121 is we could take that portion of the roadway where it falls on the north side and create another zero voter precinct Along just the roadway and put that in With the precinct would be all within one congressional Then we can put that in JP correct then we could put that in JP 2 and All of 121 would have then fallen JP 2. I mean we can make it work. It'll just take a little I heard Yeah, and that and we can make it work, it'll just take a little. That hurt. Okay. Yeah, and that, that's all I'm done. Yeah, I'm done. Okay, so are we still talking about precincts? I mean, like voter precincts, or do we want to move on to JP? Well, this makes sure anybody else has questions concerning voter precincts so that Frank knows what he's got to go back and tweak a little bit. I just had one question so let's keep Commissioner Merchant. We're saying basically, and I think it's a good idea that we don't split one 21 down the middle already. No. He's the all one. Yeah, and we're all going to put it all in six. I mean, if the congressional lines split it down the middle, that would be okay. How much would you do? But we can't, they go from one side eastbound and they flip to the westbound side, so it really makes it very, very awkward. And it's easier to tell people, you know, it's also easier to tell NTTA, you have this one precinct within 75% of NJP2 and follow all your cases in NJP2. Any other questions concerning that. Commissioner, I think what we'll probably do is we'll just take that entire section of 121 and make it the roadway of precinct. Instead of having right or forward precincts, because we still have to program those precincts in an election, it'll be easier to just have one and Just move it all up in the JP to Wish you ease commission Mitchell to do any questions concerning voter precinct lines Do If we're not going to vote on this today I think I can get with Frank about some specifics one was about double oak Being split or not see what by the ISD. We did deferred for Canyon and then maybe on this 417 Looks like we have a boundary there Going north south with just west of I mean just east of 35 W maybe in its final creek and I do know that that just west of, I mean, just east of 35 W maybe in its final creek and I do know that that that project is there's a development that's gonna be out there and maybe we need to split that by the municipal boundaries versus a natural boundary or barrier but I think we can get together and go over these in advance next week. We just got these in March, did a great job of printing these out, and I would like to, if time is on our side, which I believe it is, we vote on this. Excuse me, vote on this next week. Okay, Commissioner Mitchell, did you have any questions? All right. If that's- Mr. Mitchell, did you have any questions? All right. If you wish to address the court. Okay. I didn't want to ignore you. Go ahead. If we're not taking action today and if we're going to sum it up, I do want to thank the committee again. And I want to, the committee again. And I want to, Kay, Copeland and his chairman, I think you did a great job from everything I heard, wrangling at committee and keeping them on task. It was a lot to handle and a few nights and I think you all did a lot of hard work and heavy lifting and I'm very appreciative of that. I want to compliment members of the court for us rolling up our sleeves and getting involved in a point in the committee and working with our staff, which is very capable and talented. Many other counties are doing what we just did, but they paid high price consultants to do it. And didn't county once again, I believe saved the tax payers dollars. And I mean, we're talking tens of thousands of dollars that other counties, our neighboring county spent on consultants. And I believe that through the hard work of our citizens committee, our staff, and then they'd like to officials, contributing their input. This was a considerable savings to the didn't county taxpayers. And I'm very proud of that that we did that. So. I too want to thank Mark, thanks and Rachel and the wholeIS Department as well as elections. And you know, instead of the five of us up here, you had an entire committee of some very diligent people that were making a request of you, constantly, constantly and so I appreciate that wholeheartedly in Frank for all your work as well as Kay for her chairmanship. I had an appointee that this is a new process to her. She was a election judge and has opened her eyes on the process like you would not believe. And so she's very, very appreciative and we're very, very appreciative of the committee and for all their hard work. I just have one follow-up question. I'm assuming that both party chairs had an opportunity to check the side as far. I know there was concern early on about where their precinct chairman lived and keeping things kind of intact for them. So I'm assuming they had input into any split precincts. They were provided maps that located there, a precinct chairs, residents, and I believe there were a couple of occasions. There were, we did alternative plans in order to facilitate that, right? That they were minimal. The changes we were gonna make anyway really didn't affect any of them. That's good. Okay well thank you very much we appreciate it and we'll do some final tweaks on this hopefully this week can be prepared to take the final vote next week which puts us well in advance of the time that we need to have it submitted to the Justice Department so we should be in good shape. We need to talk about the J that we need to have it submitted to the Justice Department. So we should be in the jail. We need to talk about the J.P. in Constable Plan. I'm J.G. Pardon? We want to. I want to. Are we done talking about the J.P. in Constable Plan? If you've got something else, we have to hear. I wanted to know. What are the populations on the J.P. in Constable Plan that we have here on the deal. Those? Right. I didn't see them on there. Yeah, it was changed last night. Mark's gonna have to run those numbers. We don't have numbers for you yet. So, Judge Hane. You ran those numbers. And if you'll email it to us with a little bar graph along with the numbers, that's very helpful. I believe Judge Hane was the most populated. Right. Right. When I understand it's a little bit out from that. I was just trying to I am a lot to absorb and yeah I was trying to make sure that we had everything kind of equally just distributed and and got got enough phone call that says that some of the numbers needed to be reworked. So, just- Yeah, I think the base map they originally started working from, the numbers weren't accurate. There were some new numbers provided last night by one of the committee members, but we want to run those numbers ourselves to make sure they're accurate. So, okay. Anything else? other accurate. Okay. Anything else? I'd have one comment. Go ahead. Last week, Commissioner Coleman had asked about when these changes to the Commissioner precincts and J.P. precincts would take effect. And Texas local government code 81.021A specifies that the Commissioner's Court that orders a change to boundaries and commissioners or justice precincts may specify in its order an effective date of the change that's not later than January 1 following the next general election. And then also with respect to precinct offices because that made an issue for some folks. An election for a precinct office that occurs after the date that the orders issued before the effective date of the change in the boundaries shall be held in the precincts as they will exist on that effective date. So that probably affects the effect. We probably, so we probably want to make the changes effective the date they're approved. I don't know that our other court. So if the court wants to have an effective date, as of May, if you opted for some date prior to January 1st, that's great. That may work better for some of the... I think that's probably smarter. But that's January 1st of following election year, a general election year, which would be 2013, right? Later. It would be January, it would be January 1, 2012, would be the default date. Well, changes would take effect unless you want adoptive an earlier date. I think it probably best just to adopt them the day they're approved or as of the day they're approved. I've already made plans to print out. I want to think about that. Yeah, I want to think about that. And I'm not sure I've got a problem with it and I just want to think about it. Yeah. Well, okay, let's think about this. If we adopt it for January 1 of 2012, the filing deadline, when is the filing deadline? When do you start filing for, I know it's changed this year. It begins November 12th. Yeah, November, late November, Thursday, December. So you're filing for a seat that currently, at the time of your filing may not even exist until January 1. That would be great. That's why I thought we just adopted as of, I mean, we've concerned the debt. I don't know if they would have budget impact. I'm just trying to think it through. I don't think it they will have a budget impact. I'm just trying to think it through. I don't think it will because it really doesn't affect any of the road bridge facilities. We're having a fall election for a constitutional amendment. Is there anything on the besides constitutional amendments? We have some cities that are going to have some issues. I would be my preference if we can... I think that's the case. I think that's the case. I think that's the case. I think that's the case. I think that's the case. I think that's the case. I think that's the case. I think that's the case. I think that's the case. I think that's the case. I think that's the case. I think that's the case. I think that's the case. we, let's say we approve the Constable and the Election precincts, we say, all right, as of this day forward, after we talk to Frank and get the constable stuff sorted out, we make it effective for everybody as of that day. But we need to make, wait until this goes to the DOJ before we approve it. No, we have to approve it, send it to the DOJ. But it's how it's become right. Effective until. If it could ratified or effect a date when it comes back. Wouldn't become effective until they say, okay. Will become effective unless the Department of Justice later found out. Something, yeah. Not valid. Right, yeah. Aunt Valid. Right, and I think that's the reason why we need to wait until they decide to register. In his response to the bill team. Yeah. Department of Justice. It's not, yeah, we don't have to, we can approve it. And it would be effective. And then if they came back later and challenged it, we don't need to wait for their OK to. Might not get clearance back until after sometime next year which That's the problem we haven't had an election yet that we turn into DOJ pre-clarance and we hold the election before we ever get a response from so So so what we did last week on approving the commissioners that would be the effective date But we didn't put that in our motion though You're saying that in order for it to be effective, we'd have to put an effective date within the motion. Is that correct? We have to revisit that motion then. That would be the cleanest way to do it. Maybe the cleanest way is, you know, once we get all the way there. We would all have to we can then just take one vote on all the lines whether it be Constable JP commissioner and individual precincts take one vote on all the thing and we can think about it this week whether we want an immediate effective date or we want to set a date but what does that do to the prior vote that we had that doesn't do anything it's kind of like working a budget we take a lot of votes but then you have a final vote on the budget as a whole. That's the way I view it. Okay. Previous vote, the default effective date for it would be January 1. Got it. You could always argue that it was the date that action was taken. I think it's just more remedial action. I'm terrified. And I honestly don't know how this could affect the political parties and the activities that they have, but it may very well be something that they're concerned about as far as. The only thing I'm thinking about on the election is coming up in November. You say that? I think the effective date should probably be after this November's election. It can be before January 1st, but I have some concerns about changing now for November election. I'd rather look at that before we take action. I agree. We probably want to do it after the election, but before the filing days. Exactly. Yeah. And that time frame is that's fallen between. So. Okay. Question. Do you have a. I'm just thinking if I'm just thinking out loud here frame,. I wonder if it would be better to do for the fall election since it's a lie election and get people their cards and if there's new polling places and so far. It's one of it's easier to break into. Well, we're gonna have to send a election versus a spring, which is more problematic. Well, there's a lot of factors coming in our office before this can even be implemented. The actual programming and our voter registration system for these new precincts is gonna be extremely time consuming. Okay. It's not something we can do in a day or a week. So I think trying to get it done for the November election and trying to rush it through, I'm not comfortable. Thank you, yes, the trouble. Frank, why don't you recommend today after the election but before the filing period? I'm comfortable with the day after the election. All right. OK. Sounds good to me. Thank you all very much. Appreciate it. OK. appreciate it. Okay. Members now I'd like to go to item 7D. We have our tax assessor with us this morning and 7D is approval to accept the submission of the appraisal role for and county for tax year 2011 from the Texas S.A. Collector they have Steve Mossman with us this morning and He has some new handouts for us. I believe correct Judge commissioners you're being given an updated report. We discovered that there was a little error on the initial one and we like to catch it before it goes public. We are glad to be here and for the privilege of doing this. Thank you, Michelle. Excuse me, did BJU and David Cappie, okay, good. Giving the annual report of the appraised, assessed, taxable improvement and estimated collection rate values. 2011, 2010, the appraised value of the county was 57,601,108,195 dollars. 2011, that number is 59,275,599,660. The total assessed value for 2010 was $57,519,615,614. 2011, the assessed value was $59,173,109,679. The net taxable value for 2010 was $52,046, 990 thousand, 714 dollars. The new total new improvements in 2010 was 1 billion, 53 million, 71 thousand, 20 dollars, 2011. The new improvements, 1 billion, 90 million,298,358 estimated collection rate for each year is 100%. The property values under protest at this, for 2010 at this point, was $814,667,365 dollars this year the property under protest at this point is 786,000,000,11,385 dollars. Thank you. Are there any questions of our tax successor? Chair, I'll move for approval. Seconded by Commissioner Mitchell. Hearing no questions, all in favor, please say aye. Aye. Opposed, sinning. Motion to scary. Thank you. Okay, we'll come back to the other budget discussion a little bit later. Let's go to item two which is the consent agenda. Are there items on the consent agenda that you'd like to pull for discussion or do we have a motion for approval? I'll move for approval. Motion by Commissioner Coleman. Check. Seconded by Commissioner Marchant. All in favor, please say aye. Aye. Opposed sitting. Motion does carry. Consent agenda today consists of approval of the order making appointments. We have a new hire and the justice of the piece precinct four. Two new hires and the county jail. One re-hiring the county jail and one new hire in public health. This is under peer counseling. 2v is approval of Intra Departmental Transfers. 2C is approval of Ward of BID for Libricants and Oil. BID number 05112086. T-Universal Libricants for items 1, 2, 3, 4, and 5 in Southwest, distributing for item number 6. 2D is approval of Ward of BID for C-M-A-P. That's cold mix asphalt pavement. BID number 05112087 to unique painting, to ease approval of renewal, of fire alarm sprinkler and radio tower inspection. This is Mid number 0709-1988 to ASG security, to AFAS apparel specifications and 30 to advertise for RFP 07-112093. Aim works and open works, works upgrade and appointment of evaluation committee to include the Allian Williams, Travis Cox and Deathflying. That's the telephone system for the Sheriff's Department, isn't it? Yes. And 2G is approval of a budget amendment request 101 270 for contract labor bridge construction for a road and bridge precinct for in the amount of $201,000. Two H is approval of budget amendment request 101-300 for road repairs for court house on the square. I'm sorry, for repairs and maintenance for court house on the square in the amount of $8,219. To I is approval of budget member request 101-3104 repair maintenance for steveening co plume government center in the amount of $7,250. 2J is approval of budget member request 101-320 for sanitation service, for San Diego government center and loop 28 central plant in the amount of $1,050. 2K is approval of budget member request a quest 101 330 for repair maintenance for historical park facilities in the amount of $10,338. 2L is approval of the request from Ken Willis for the use of the courthouse on the square lawn in first floor restrooms for Elvis on the square. Saturday, August 13, 2011, from 5.30 to 10pm. I'm sure hope it's cooled off by them. They're going to be hot in those Elvis costumes. And 2M is a building usage request from Vinton Holiday Festival Association, incorporated for the use of County parking lot between Sikamore Street and Mobury Street and Corteson the Square of Lawn and Building for Holiday Lighting on the square on Friday, December 2, 2011. 5A is approval of the bill report payments from CSCD, Community Corrections, TAA, IP shares, Training Shares, Forfeiture, VIT, Intuous, DA, Check V, and DA, Forfeiture Funds are all presented for recording purposes only. Good morning, James Wells. Judge commissioners, that's approval bills, that's presented with the three small additions in the general fund we've been asked to expedite. I'm there for approval. We have a motion for approval. Was that commission? She'd like to take that in two motions. Did you have a question? You want to make a move for approval except for everything that Bob E. Mitchell is indicated. Okay. We have a motion for approval with the exception of the item that Commissioner Mitchell has questioned. Is there a second to the motion? Second by Commissioner Mitchell. All in favor, please say aye. Aye. Aye. Opposed? Sainine? Motion does carry. What is the question of vendor 44? Would you like to state what it is? I'd like to state what it is. I'd like to know what it is. I'm at. I'm at. I'm at. I'm at. I'm at. I'm at. I'm at. I'm at. I'm at. I'm at. I'm at. I'm at. I'm at. I'm at. I'm at. I'm at. I'm What was that for? That's probably in regards to the defensive, I guess, constable Davis. Okay. Do we have a motion for approval? I move for approval in that item. We have a motion by Commissioner Collins, seconded by Commissioner Eads. Any comments? Any none? On favor please say aye. Aye. Aye. Opposed, Cine? Motion carries four in favor. One opposed. I'll repeat the bill, Bobby. Item 7A is approval of Budget Member Quest 101-280 for overtime cash option for County Joe in the amount of $10,000. I'll move for approval. Motion by Commissioner Coleman. Seconded by Commissioner Mitchell. All in favor, please say aye. Aye. Opposed to the knee. Motion to the scary. 7B is approval, a budget amendment request. 101, 290 for prior year in conferences for law. Law suit settlement for non-departmental in the amount of $65,319. Chair, I move for approval. Seconded by Commissioner Mitchell. Other questions? Hearing none, I'm favorably say aye. Aye. Opposed? Ann Motion goes carried. We're going to come back to 7C. 10A is approval of the final plant. Plainview Baptist Church edition precinct 4. For approval. Motion by commission or eid. Seconded by commission or a common. Is there anything you'd like to have in it? All your comments are dressed and fine. Yes, all the comments were addressed and DSC voting unanimously and we're good to go. Thank you. We have a motion in the second dollar and favor please say aye. Aye. Aye. Oppositioning. Motion to carry. 10V is a pro vote excepting the roads located in the spring hill. Estates into the county maintenance system for Commissioner Pristint IV. Like a motion by Commissioner Eid, second by Commissioner Coleman. Here are no questions on the favor, please say aye. Aye. Opposed any? Motion to carry. We're going to pull 13 a not quite ready to go forward on that so there'll be no action on 13 a today. not quite ready to go forward and that so there will be no action on 13A today. How? I want to comment and all of this is hate if you could if you have this information or not, but do we have a documentation of the frequency of these violations? I mean, can we pull that together sometime for the committee to have? I mean, can we pull that together sometime for the committee to have? I could see of the vandalism. Yeah. Okay, and do you want it with the gatherings? The amount of the gatherings as well? Fine. That'd be fine. Okay. Anything else? My question is, is do you think we could possibly extend this to also include, I guess, old Alton Bridge and also our little Garza Park that we have Because I know we're having late night problems down there At the area that we had to build the little park to remediate the building of the Lake Bridge And I would love to have it posted nobody there after 10 o'clock or something like that It was law enforcement the tool that they need some I don't know about old Alton Bridge But I bet that's probably similar when you're agreeing Andy. I agree. Do you want me to pull the frequencies of those as well? Yes. Because I will tell you all that I did visit with the Historic Structures Committee about this. And there was a, they weren't. And these are the folks who are probably most passionate about this courthouse than anybody. And there was a hesitancy to limit access to the courthouse. Because of, and how do we do that? Where do we put the signs? And yeah, and so we need to just continue this dialogue. Let's look at the frequency. Let's look at what the city of Dittna's agreed to do. What does the Sheriff's Office agree to do as far as close to trolling? How do we, I even mentioned maybe we restrict inside this inner circle, but not the courthouse lawn, but maybe that it's a compromise. Maybe it's not getting on the building, but how do we, there is a concern that we're having, what would the language of the signs be? Would be the language of, it's like, stay away, don't get on the building. I mean, that kind of, so I think we need to, that that was, I mean, it came as a shock to me, but I mean, I think we need to work that through. But the policy would not only include our historical structures, it would also include any other facility didn't county facilities so they're only concern I think it started out the courthouse on the square and then evolved to county wide well yeah it started with knowing what was going on the courthouse as well as kind of into the historical park there's a meeting scheduled on August 11th at 830 here in the courtroom with the Denton PDs Sheriff's Office, some of the local merchants from around here, other way down to industrial, they're going to have what the Denton Police Department will be able to do things like that. There are issues as Commissioner Coleman pointed out, Commissioner Marchant, with some of the other properties, county properties. And so we'll all gather as much information as we can. And then Danny Bromley just mentioned that he has spoken with Texas Historical Commission. And they're okay with the idea of science because they see them as temporary implements instead of anything permanently attached to the building or whatever. So we want to hold off, I'm sorry, that's a consideration. We want to hold off taking action on this until after that August 11th meeting. So we've got total input from everybody. I'd also like that, you know we had talked about whether we make that part of a facility's policy. I think once we establish if the court moves towards placing ours of operation, we probably should adopt the policy, or change the policy to where it would list the facility in the times of operation. And as part of that procedure of security and enforcement, that every community or municipality that we have a public, county facility in that we part of that process. And I'm just, this is part of the process, that we part of that process and I'm just this is part of the process that we put on file with their police department. I'll let her giving them those hours and then they in turn can help us enforce that as well. And that is part of the consideration of Mecky's sure that the hours are known and how is it known and in what the historical structures like with the language, yeah, you don't want it to be. Get off our building because we don't like you. I know. I know. Okay, but that work with the bridge as well and Garza Park. You know, that you know, we don't really have a parks department Up jokes that we should change it to road and bridge east or in parks But we're working very hard with the members of the community and the core and the sheriff's department to find a solution to people I think probably abusing their privileges at that little county park right there on the old Dallas Lake Dallas Dam. And it's caused a tremendous amount. Are they coming to the median August 11th also? Well, that's primarily for the city of Denton. That's primarily. This is the only in the county and it's not in a city But I would like to be able to post a some sort of Hour limit someone the sheriff is called to go down there and they can basically say hey guys nobody's supposed to be here after 10 or midnight or The sheriff's office is invited to that August I it might be able to then extend out to the county as appropriate. I look at all those and get all the money back in it. It's part of what the committee's hesitancy was. They said, you know, is this a new problem because there's not, because Frostreece being re-developed and there's not some opportunities for people to hang out down there late at night. And like they used to and what is the police patrols that the city didn't going to be doing, what's the sheriff going to be doing, what so they didn't want to make a quick judgment about access to the law, especially. I think that that's part of the bridge that got burned on Old Alton. I'm pretty sure that took place late at night. Yeah. I'll get those numbers. Okay, and we can talk too. Okay. Item 13b is approval of one, the designation of 2011, 2012 polling locations for each County precinct for general elections and 2, the appointment of election judges for each regular County election precinct. No problem. Good morning again. This is our annual List that we have to approve in July for the November election the polling locations you will notice there's only 32 the constitutional amendment election usually a very low turnout The presiding judges and alternate judges were submitted by both the Republican and Democratic Party based on the voting history of the precincts so I Would ask for your approval. Well, this is why we probably need to wait until after this election before the filing, so we don't mess up this process. Correct. With the item that we talked about earlier. I can perceive many problems and initiating an immediate change of our precincts. All right, I'll move for approval. I have a motion for approval by Commissioner Cawlan. Second. Seconded by Commissioner Marchand. Any further questions? All in favor, please say aye. Aye. Opposed? Ann A. 14A is approval of a contract which he didn't kind of Texas and quality excavation limited for the Lights Ranch Road Colbert replacement project and didn't kind of Texas and E-Mod 150, 9,464 dollars in 55 cents. With funding to come from Commissioner Prisnt-1, Lights Ranch Bridge project funds, auditor number 8574739050. It's Ranch Bridge Project Funds Auditor Number 8574739050. It seems like it's been going on forever, but I'll move forward. Second. Motion by Commissioner Coleman, seconded by Commissioner Merchant. On the favor of the police say aye. Aye. Opposed to the name? Motion is carried. You do executive session relatively quickly. Under 15A, which is under Texas Government Code 551.072, deliberation regarding real property close meeting to deliberate the value of real property or deliberation in an open meeting. We'd have a detrimental effect on the position of the governmental body. In negotiations with the third person regarding the value of real property, located in DEMC, commission, or precinct for. With that, we are in executive session. Commissioners Court is reconvened from executive session under item 15A. This is my motion to approve the award of RFP 02112075 for sale of real property on McKinney Street to the city of debt and for $1 million and two grand authorization to receive the closing and approval for the Dantn County Judge to sign on necessary closing documents and want to add to that motion that the million dollars received be placed in our capital improvement program line item. We also want to include that any additional terms maybe negotiated by Commissioner Eats. Yes and authorized Commissioner Eats to finalize negotiations on the terms of the agreement. That's my motion. Second. Seconded by Commissioner Coleman. All in favor, please say aye. Aye. Opposed, seen in? Motion is carried. All right. I believe the only other thing we have is budget workshop. So do we need a break or are we ready to keep going? Oh, it's a good break. Okay. I have one request for a break. Okay, that's fine. That's fine. Let's make it a short one now so we can get them this morning. Okay? We're in recess. you you We've been being just one thing before we go into the budget, gentlemen, and then we talked about the meeting with the Sheriff's Department. I was told that. The Sheriff's Department and the Sheriff's City Police Department is in the staff concerning building signage and restricting hours and stuff. And that August 11th meeting, the date has changed. We don't know what to yet. But we just know that that August 11th meeting has been canceled. So when it gets rescheduled, we'll let you know. So we'll put that item back on the agenda once we get the results of that meeting. Okay, now we will get into our budget workshop and we'll call in down the street. Thank you, Judge. Commissioners, the first thing we have on our agenda is just kind of a cleanup action regarding county planning. We received a request from Bennett Howell to consolidate some of the public work fees into one single line item in the general fund. Currently there are three different line items that we track and it would simplify things significantly for his department as well as the auditor's office if that could just be combined into one line item. It will also be able to use a less expensive program to track those expenses as well. So this is actually a zero impact. Would just be moving revenues from two line items into another line item. It's zero budget in, can I? I will fee. They're the same. Yes sir, they do. It will just take what we call zoning fees and ordinance manual fees and lump them all into what's called a public works fee overall. Okay. Any other questions? Chair's gonna move for approval. Seconded by Commissioner Mitchell. Discussion? Your none, all in favor, please say aye. Aye. Chair votes aye. Opposed, say nay. Motion carries unanimously. The second item on our agenda deals with the elections. You'll see that Judge Horn sent an email to Frank Phillips about the budget increase in the elections department asking if there were any Possibilities of reductions in that budget so There's a lot of information in your packet and I'll let Frank come up and Explain his That's on page a 43 of your packet Good morning again. I'm assuming you have my email in the packet is correct. You know, I'll let you read the specifics, but the short version of our budget increases are reduced state funding and increase in cost in many areas that affect our department contract labor, the cost of printing the cost of paper, increase in a postage. Judge Horne asked if there's anywhere to identify a cost reduction and only place I can identify a cost reduction is in our paper ballots. Tarrant County for some time has gone to a system where they're in early voting, they are electronic only. And realizing the importance of paper to many voters, they still offer paper on election day. And as you can see by the charter provided, we could realize the significant house savings if we went to paper on election day only. Just out of my current budget year for the constitutional election that's upcoming would get saved about $63,000. In the presidential next year we're estimating we could save approximately $73,000 just by going to election day only for paper. You know, I do want to point out that I certainly understand those who are paper advocates. And for me, this isn't a paper versus electronic argument, it's a budget argument. But the fact is, even on those paper ballots that we send out and that we pay for as majority still gets thrown away unused. Somewhere in the night- Yeah, it's a story, don't you? We have to storm for 22 months, whether they're used or not. And in our last primary, the ratio of electronic versus paper was of use was approximately 78% electronic. The remainder 22% in a primary was paper in early voting in the primary early voting early voting so 80% of that It's just wasted money anyway What about your cities Frank? Are they using no cities for some time? I had chosen to go all electronic, mainly because of the cost, because during May they do bear the entire cost and they chose. With the exception of I believe, Denton and Shady Shoars for several years, cities have been all electronic. This past May, Denton and Shady Shoars also went all electronic and May, we had no paper available at all. It was strictly electronic voting. Was it past May election, how many cities in school board elections did you work puddle? There were over 30. I don't remember the exact number. But all of them were- Some were able to cancel their elections. Some are special water districts that don't hold elections, except an odd number, or even number of years. So- There were 30 plus elections in May. Correct. And how many of them required paper ballots? None. What needs did you with the question? What did you say about the city of Ditton and the city of Shady Shore? What was the latest? They chose. It went all electronic. It went all electronic. It was all electronic. This year. Correct. Correct. Prior to this year, they were the only two. I believe we have 60, a little over 60 jurisdictions total in the county and they were the only two that still required paper and then they abandoned that this this may. You and Mrs. After they went paperless this spring did you get feedback from them? Did they they absolutely loved it? They loved it. They loved it. It was a cost savings for them and they don't have to deal with it either. So walk us through the elections if we go into this system that you're advocating, it would be electronic. For the early voting period, the only option would be electronic On election day you would have your choice of paper or electronic You'd have any numbers or percentage on the actual election day of how many used paper versus electronic? I don't we would have to go back and Try to pull that line. I think it's within the same parameters as the percentages that for the road. I do. So 22. I think it's roughly, it's not quite 80-20, but it's close. And some precincts, especially out in the east part of the county, the Frisco area, most of those precincts out there run about a 90% electronic 10% pay for usage. Any other questions? Members, I think that's a trimester. Not only a tremendous cost savings, but I think it says an awful lot of running around for the elections office during early voting. If you have to have every ballot available at every early voting, the great little patient. Well, that's why I'm so offensive because I mean, I have to have a paper ballot for Carolton up in Pollett Point. I have to do that for every precinct in the county. That's where your cost just kills you. Well, I still think it's a good idea to have paper ballots available when somebody needs them. I know we can realize that significant cost savings. but I still think it's important to be able to do a paper ballot. I understand your position commissioner, but I think that anybody that insists on a paper ballot would have that option on election day if they feel that strongly about it for the cost savings on early voting like Frank said to be an understand what he has to because every ballot has to be available at every early voting location. So like you said, he has Carroll and ballots available and pilot point and vice versa. Do me the cost savings is well worth it. And I guess mine prepared to make a city's okay. I mean, I think. Well, the fact is, is the population votes in May now with no paper. I mean, the voters vote in May now with no paper at all even on election day. For election for city elections and school board elections. Right in special districts. That's what the cities and school boards requested. How are recounts done? I mean I guess with all electronic is there no need for a recount anymore? Well, we actually had a recount in the city of Denton in May. Did it change? I mean, no. One plus one on the calculator is always two, right? That's correct, but there's also, I think, probably a misconception from our electronic equipment. We can do a paper recount off of an electronic system. It depends on what the candidate requesting the recount requests, because it's going to cost them more to do a paper recount. And the way that works is we have the ability to print off what's essentially a paper ballot from our electronic system, history. And they can actually do a hand paper recount if they so choose. Another one back in May from the city of Denton chose not too. He just went with an electronic recount. And we run back through the whole process. It's almost like recreating the election. Even the electronic, it was my first one and it was outing for me. So, how long have we done it where you can vote, early voting, you can vote anywhere? A long time. Yeah, I don't know the answer to that. As we've allowed that additional access, I have a new vote, early voting anywhere for convenience if you work across the county. He lived somewhere else and he wanted early vote. Correct. That has caused the tribute to it by printing all those ballots for every jurisdiction. For every jurisdiction. Everything has every jurisdiction. For every jurisdiction. Everything has every jurisdiction. Yes, even, you know, we're trying to, we've increased, our number of early voting locations is I've been in there. And that has a cost impact. Election judges, delivery of equipment, it costs money. Pointment, it costs money. Members, the current budget would be reduced by 73,000. 63, for current. Down it had 73. Oh, for the upcoming. We're coming next budget. I got you. Oh, for the upcoming. Coming next budget. 73,093 dollars. I'm going to move for approval of taking the recommended changes and having electronic All electronic voting in early voting and paper ballots offered on election day for the cost savings of over $73,000. And that's my motion. I'll second it, but I want to make sure my cities are taken care of. They're okay with it. Your city's already in both that way. Well actually your city's already, they don't use pay. Long time ago they didn't even change. But I don't want to say why cities I meet in County cities. Sure. Any other discussion? Questions? I don't know if I'm worried but I think it's probably a health compromise to just have the paper ballot on election day. I can see the added expense and the income rates on the election judges. I just like the empirical feel of getting a paper ballot and being able to know that if it needs to be recounted I could go back and get it as opposed to you know. We may have to go back and get it. Yeah but I don't know. We may have to go back and get it. Yeah, but I don't know. Well, and I want to be clear, I'm not a racial fear of trusting the computers, I guess. Frank, go ahead. I just want to make it clear, I'm not advocating the total absence of paper. Just, election day only just provides such a cost saving. I think that's why I'm here in counties following that path for some time. I've never voted electronically to this last spring election. Because I always vote election day and vote paper, but I guess I was forced to this last spring because it was all electric. But I agree with you Commissioner Coleman as far as the I feel there's more. And I don't know this for a fact. It just seems to be there's more of a paper trail than although you say you can do a paper recount or print it out or do something with the electronic machines. I've seen it done. So, I believe we're weighing out some voter access issues here, I believe, because we've expanded the availability to the polling place, by having early voting, where you can vote anywhere, vote anywhere for any race, as long as it's in the county. And that's added a convenience level to the voter. There's an extreme cost associated with that extra access. And so obviously by allowing the access, the unit more efficiently still allows that but it's a savings to the county. And one thing I'd like to point out at my email, but we didn't talk about it here today. We still haven't heard from actually the Census Bureau will give the information to Cog and Cog are related to us. But there's a strong possibility that we're to have to start printing ballots in third languages, maybe four. Could be Vietnam, Asia, Korea, and then in the southeast portion of the county. And that's ridiculous. I'm sorry. That is that I can't let that go by. That is absolutely ridiculous. If I'm wrong. No, we may be required to, but it's still ridiculous. I'm sorry. That is that I can't let that go by that is absolutely ridiculous. If I'm not No, we may be required to but it's still ridiculous. Dallas County Prince it in multiple languages. So does Tarant County and if that if we have to do that that'll just That's when you go all electronic. We ink well the number of paper ballots. We'll have to print at that point. It'll just I'm going to go all electronic. Well, the number of paper ballots we'll have to print at that point will just be enormous. It's a collect five dollars. They're either American citizens or they're not. And if they're American citizens, I'm sorry speaking with. It drives me crazy. I call the question. Yeah, I think I better call the question. And all in favor of the motion, please say aye. Let me just say this. I mean, I'm in favor of this, but I hope it's not like us letting our noses into the tent to where we don't have it, where we completely get rid of paper that was, because I'm not for getting rid of completely rid of paper that was. Oh, well, that opportunity later on, okay. All right, Anon favor the motion, please say aye. Aye. Aye. Opposed, any? Motion to this carry, Nancy. Thank you. That's a good cross saving idea. What? Next item on our agenda is number three. The next two items involve our capital replacement fund. I spoke with Commissioner Eads last week, and we were talking about this fund and the possible need to consider adding money to this fund, just in case some of our building budgets come in over budget or whatever. So if you'll look on page A46 of your packet, If you look on page A46 of your packet, actually, let's look at A47 of your packet. You'll see we currently have $1,818,000 in next year's budget for contingency for capital replacement fund. This request would be to add $2 million to that line item, but you would accomplish that by reducing the fund balance. We currently have a fund balance of $4.6 million in the fund at your end. This would reduce. That's on page A-47. Seven is the expense side. But if you want to look at the fund analysis sheets, on A-48 is how it stands for the recommended budget. And I'll put a little star beside the expenditure as well as the fund balance. And if you go to page A-49 with this action, you'd increase that expense and you'd lower the fund balance by that $2 million. So it would be a zero impact to the budget. It would just be allocating some of the reserve funds just in case we need it. So it would be $2 million additional dollars above the 1.8 that's already in there. Potiate for that. Yes. I move for approval. I'll second it for discussion, Commissioner Fone. I think we probably, I like your idea, Andy. But I think we probably just need to reduce it to one million because we're fixing to put a million in there from the sale of the building. Well, that's the CIP. Oh. Isn't that right? I think it's okay to do this. It's okay to do this too. You're on. I don't, because it's a reserve, it's just a balance. A reserve. I've got it. No, I'm here. We've got a lot of projects. Works right now and I just, I'd rather have it there instead of if and when we need it, just park the money there, frankly, and then. Oh, the other way. Yeah. You know, it's not spending. Hopefully that's the goal is we won't spend it. Right. It will be and it will be available. Otherwise, the court would have to declare an emergency in order to take funds out of its own fund balance. Right. Okay. We've got a motion and the second is a very good discussion on the item. All in favor, please say aye. Aye. Opposed? Any motion carries. Okay. The next item is regarding capital replacement fund as well. As you know earlier this year, the court approved a budget amendment that would allocate approximately $219,000 for the road and bridge service center in precinct one. And that was for fencing, radio tower, and one other item I can't recall. So the court went ahead and allocated the funds. However, it appears that we're not going to be able to expend those funds or encumber those funds before the end of this fiscal year. So if you look at page A50 of your packet, this is what we're proposing today. You'll see about midway down, you'll see a mark through in a zero. The auditor's office had projected that we would spend that money. Again, that was all, it was kind of iffy if we could do it at the time anyway. So what we would do is zero that out, which would add money to the beginning fund balance and we'd allocate that money again in next year's budget. So it'll be a zero impact because we'll zero it out as an expense. We'll be cheering it. And we'll roll it over into next year's budget. So we're proposing that change as well today. I'm calling for a little bit. Sure. Okay. We have a motion to commission or any second. Seconded by Commissioner Coleman. On favor please say aye. Aye. Aye. Opposed to the motion is carried. Good plan. Okay. Commissioner Marchant had asked for some information last week or asked some questions that I could not answer with regard to inventory for our various constable offices. So if you'll look under the reference tab on page R3 of your packet, I'm going to go over that real quickly. The question came up after the appeal for Constable Precinct 4, for a radar unit as well as a mobile video camera. So we sent out an email to all the constables and asked for statistical data that includes other items as well because sometimes those discussions come up and I thought that information might be helpful to court members. So you'll see on the radars constable one has zero, constable two has nine. They have two that are in need of repair. Also constable three does not have radar units. Constable four has not have radar units. Constable 4 has 2, Constable 5 has 3, Constable 6 has 3. You'll see also we've shown at the bottom the law enforcement personnel counts for each department, including the Constable all the way across as well. Then on the video cameras, all of them kind of do something a little bit different. At Constable 1, there are no mobile video cameras in the vehicle. Constable 2 has 8. Three of them were surplus from the Sheriff's Department and provided to them. But they've also just recently purchased five new video cameras that are, they're small portable cameras that they actually carry on themselves, and they also can be mounted in the car with a little car kit so they can pick up audio and video as well. So they've recently purchased five of those units. Now in Constable 3, they have six what we call they call wearable which is the kind I just mentioned Constable 2 has and they have one old just fashion video camera that they use by hand when they go for a move out or something so they could identify what was in there. That is actually probably not used very much at all. Constable 2 has two mobile units in the vehicles. Constable 5 has four and Constable 6 has zero. However, I believe there's a budget amendment pending for Constable 6 where they receive some four-fature funds that'll be an upcoming budget amendment where I think they're about to purchase some mobile video equipment. Both of the newer units, those really make a lot of sense to me in that when they walk up to someone's door, they have something mounted on them. That's their primary contact with people versus in the vehicle. It's a much better picture being closer up like that. And the option, they're paying $700 a piece for those. And they actually can take and download that onto a DVD and have it for reference for, in fact, or in a court. Maybe go into federal court on a move out case that they actually have some digital video from that unit for reference for in fact. Court. Court. Court. Court. Court. Court. Court. Court. Court. Court. Court. Court. Court. Court. Court. Court. Court. Court. Court. Court. Court. Court. Court. Court. Court. Court. Court. Court. Court. as well as the other. Well, there was also an email that you sent us that was basically a commissioner, I mean, Constable IV on what they're breakdown on citations that they wrote based upon radar. It was like 42 for the year. Is that in my memory? 36 for the year. And I believe 29 of them were for speeding and there are two radar units. Our research showed that only one deputy wrote all 29 of those speeding tickets. So there's one radar unit that appears not to be used by another deputy. But would it be wrong to assume and I'm sure that the deputy, I mean, the constables for could answer that question. How many total tickets did they write? 36. A total for the entire year? Yes, and they reported that statistic to us through their budget request. And we also ran a report from the Abelterm System where they track tickets and that number is when we ran the speeding tickets we came up with 29 and they reported 36 total tickets. We've got a unit that's got the radar already in it and it's not being used. Why would we buy another one? That was my point. That's a $9,000. Let's say you got $250 revenue. That doesn't come all back. That's $9,000. And the unit is the USE-1 was $4,500 for the radar. $2,100 was the radar unit request. Video was the... The video was the more expensive. Yes. Patients that they're trying to do more traffic maybe. That's how much they do. They've got to read our unit they're trying to do more traffic maybe. That's how I'm like to do that. We've got to read our unit, they're not using. Burti-6 is not very much. We have a deputy at right 36 in a day. I'm going to make a motion that we deny the request for both. That's my motion. I would second that. The second on the motion is a further discussion. Any questions? On in favor of the motion, please say aye. Aye. Opposed to the knee? Motion carries. Four in favor. One opposed. the last thing we need to talk about is their Commissioner Coleman raised a question last week with regard to the probate court dues, bar dues for the judges. I need to make a correction on here where it shows a negative $195 on the changes sheet. About two thirds of the way down. That number should be $390 savings because that would apply to the associate judges. Well, I didn't. 190 instead of 195. Yes. Okay. So that, yeah, I'm not sure if you're ready to take action on that this week, but I wanted to make that revision so that our paper works clear and we'll get that corrected on next week's sheet as well. I think we should take action, and let's see, I'll have other discussion, but tell you a drawback sign, you know. We'll do it for this year, hopefully, but, you know, next year we'd look at it with the John Dis-I. That's what I think. What do y'all think? You talking about her entire request? About the $6,000 to $65? Well, minus whatever the bar does. What are the bar's worth? So the bottom line, with that change, changes $6,070. I was just discussing it with you guys for me. Okay, well then I'll make that. Will you separate it? Separate your motion. Take car allowance, business subscription, and the bottom three in one motion. We get. Training and education. Which which is asking for $4,670 additional. I'm not going to say that I'm going to say that I'm not going to say that I'm not going to say that I'm not going to say that I'm not going to say that I'm not going to say that I'm not going to say that I'm not going to say that I'm not going to say that I'm not going to say that I'm not going to say that I'm not going to say that I'm not going to say that I'm not going to say that I'm not going to say that I'm not going to say that I'm not going to say that $1,270. Second. The motion by Commissioner Coleman, the second and by Commissioner Marchand. I'll be voting no on this issue for the same reason that I stated last week. All right. Well, then I'll withdraw my motion and make it and move that it's $6,000, whatever the 62. Wait a minute. Wait a minute. We got some more discussion then. Well, we might have some more discussion here. Commissioner, did you? I want to see if I can go with the conversation. Right. Well, I think we can ask Mr. Felt. But. You want to amend your motion? I wanted to withdraw it and restate my motion that I would like the whatever the one, the 626 five minus the one ninety five for the associate judge. I think Donna's already whatever how much is it actually it's six thousand seventy dollars is the bottom one with three hundred ninety dollars savings on the dues versus one ninety five. Yeah. Well, he's got to be a motion. I'm going to withdraw my second. I was going to you know I'm not going to second what you just hold it long Okay, I guess my point was I was willing to compromise to go for the 4670 But I'm if you weren't gonna support it. I was gonna go ahead and just say the 6070 So I would move to approve it at the 60 the $6,070 Just date just for for this year only. The motion is to approve $60,000, $70 increase for the probate court training education car allowance due to the subscription and then the $190 deduct is in there also that's the motion is our second to the motion. I don't hear a second to the motion. I'd like to make a motion I'd like to make a motion to approve training and education for $4,670. I can. You have a motion to approve the increase in the training and education line ad in for the probate court and demand of $4,670 and we have a second to the motion. Any discussion on that motion? I will be voting no on this for the reason stated. That's great. About the other. They'll have a problem with the purporters. Sorry, can't get over it. Any further discussion? Any none? On favor of the motion, please say aye. Aye. Close to name. Name. Did you vote, name? Motion carries three in favor to oppose. I'd like to make a motion to approve car allowance of $400, do some subscriptions of $1,390. Is that a reduction of $195? Actually a reduction of $390, so the request would be for $1,000. Worth. And even thousand? Even thousand? Okay, that would be my motion. The motion by Commissioner Marching. Seconded by Commissioner Mitchell. Are there questions or comments? All in favor the motion please say aye. Aye. Aye. Opposed to the name? Motion is carried. Well, now. Hey, that pretty much completes. You'll see that there are several things on the list on item 8 for future agenda items. There will be a lot of action that we'll be looking for. Once we receive the effective and rowback tax rate information, we are very hopeful that we'll have that to present to you next week and we'll know truly where we stand bottom line. So next week we'd be looking for discussion on the tax rate, the retirement rate and the entire list that's there. There'll be some discussion with regards to the re-assignment of the new employee that was recommended for CSCD. I'll transferring that to another department within the county. We're in the process of trying to work all that out so hopefully we'll have that resolved in a recommendation to you for next week. And just a couple of other cleanup items as well. So if you want to review that list if you have any questions let me know or if you need any additional reports or information for our next meeting Just let me know so tentatively we have the next week As a budget workshop as well as the following week and depending on what we do with the tax rate will depend on whether we have to have any future public hearings Questions for members of court? I believe we've taken care of all our business. We're adjourned. Everybody have a great day.