Any auditor, James Wells and our pledges will be led by a construction manager, Michael Tubello. Will you please stand? I'd like to have the follow we thank you for this day. This wonderful weather we're having we thank you for the privilege and the ability to meet and Thank you for the privilege and the ability to meet and to do the work of the citizens here. And we do hopefully do your work too. Actually to bless everyone here in attendance these proceedings give our commissioners court your guidance and wisdom to make decisions that are beneficial for everyone concerned. Watch over us all and bring us back safely next week. And Christ name, Amen. to be visible with liberty and justice for all. I'm an immigrant. I plan to leave you to Texas one state and God one in the visible. Thank you, gentlemen. Item one is for public input for items not posted on the agenda. If there's any member of the public that would like to address Commissioner's Court, we ask that you please complete a public comment form. They're available on the side table over here. Would you remind everyone to please turn off your cell phones and pages? Under public comment, I just want to remind everybody that early voting has started. Remember to go vote. And got an email from Frank Phillips, our election administrator with a report on the first day of early voting. And there were 12,300 ballots cast yesterday, which is pretty high. And the first day of early voting in 2008 saw 10,000 five voters. So it looks like it's going to be an active time. Okay, members, item two is the consent agenda. There are items on the consent agenda that you need to have discussion on or make a change to. Or do we have a motion for approval? Thank you. We have a motion by Commissioner Mitchell. Seconded by Commissioner Eadson. In favor, please say aye. Aye. Opposed, aye. Nene. Motion does carry. Consent agenda today. Consists of 2A, which is approval of the order making appointments. We have a new hire in the County Cliffs Office, a demotion in the Criminal District Attorney's Office, and a promotion in the DA's office. A lateral transfer in the tax assessor's office, three new hires in the county jail, and one new hire in road and bridge east. 2B is approval of the intrad apartmental transfers. 2C is approval of payroll. 2D is approval of specifications and authority to advertise for RFP 07122152 for construction of the Denk County juvenile probation and detention facility addition, appointment of the evaluation committee to include Michael Tobiolo, Scott Aldridge, Brian King, and Matt Merrick. 2E is approval of specifications and authority to advertise for road and bridge east water well. This has been number one zero one two two and seven zero. And three a is a presentation of the update regarding the United Way of Denton County 2012 campaign will call on Kate Linus. Morning. Morning. I wanted to update Commissioner's Court on the Denton County campaign for United Way for 2012. Actually we have done fantastic and I'm going to let all of you know that Ann Houton who's in adult probation, Amber Hague in the Health Department and I are all on the Public Sector Committee for United Way. And I've got to tell you that if anybody else would like to join, it has been one of the best things that I've been on all year. It's very exciting. On August 21st, the commissioners court approved the resolution proclaiming September 2012 as United Way Awareness Month and that's when the Denton County campaign kicked off. During the summer the health department had a one-day pay-setter event and they raised just under $4,000 in that one-day event. Just after August 21st, the juvenile probation had their one day pay sitter event and they raised just over $6,000. So they were able to raise $10,000 which was actually more than had been raised in all of 2011 just in two day events. Lydia Rambo is phenomenal over in juvenile probation as she's the one that instigated that. As a matter of fact, on September 13th, United Way of Denton County held a reception for all PACE setter groups and announced that Denton County juvenile probation had achieved the platinum PACE setter status. And they received the United Way Public Sector Pinnacle Award at that reception. And that hasn't been done before, and it was just phenomenal for Denton County's juvenile probation to do that. We have been continuing to get in payroll deductions as well as other events, the Sheriff's Office, just turned in $171.66 in a penny war. And so they're even contributing in that way. And so it's raised a grand total of $18,374.36 for this year's campaign. That's double what was raised last year and was raised the year before. As Lydia Rambo says, Denton County rocks. It's all due to the employees, the payroll deductions, and the one-time donations in its phenomenal. So thank you very much. That's wonderful, and congratulations, and thank you very much. APPLAUSE Those dollars go a long way to really helping people and I'm delighted that they jumped in there and did all that. That's great. Thank you. For A is public hearing. This is approval of the Ponderosa. It states Lot 2 and Lot 2 and 3. So first we need a motion to go into our public hearing. My motion by Commissioner Ead seconded by Commissioner Mitchell. All in favor please say aye. Aye opposed to name. Motion does carry. Come tell us about it. Good morning. This reply is a little bit west of ponder. It's an unincorporated. It's not an anybody's ETJ. It's two laws that are owned by the same. And he was replatting in order to just have a little bit more area to one of the laws that has a lot of floodplain on it. We didn't get any opposition from it, no inquiries or anything like that, and it passed through a development support committee unanimously. If there anyone in attendance would like to address Commissioner Scorra in this issue, I'm sorry. I'm sorry. I'm sorry. I'm sorry. I'm sorry. I'm sorry. I'm sorry. I'm sorry. I'm sorry. I'm sorry. I'm sorry. I'm sorry. I'm sorry. I'm sorry. in this issue. Here in none we need a motion to go close the public hearing. Motion by Commissioner Eads. Seconded by Commissioner Coleman. All in favor please say aye. Aye. Aye. Opposed Cine. Motion does carry. Now we need a motion. Before approval of the room. Thank you. We have a motion for approval by Commissioner Eads. Seconded by Commissioner Coleman. Here in no discussion all in favor please say aye. Aye, post and aye. Motion to carry, thank you. 5A is approval of the bill report, payments from CSCD, community correctional T.A.I.P. shares, training shares, forfeiture of VIT, interest, D.A. check B, and D.A. Forfeiture funds are all presented for recording purposes, only good morning, James Wells. Good morning, Judge commissioners. I ask approval of the bills that's presented. Do you have any questions from members of the court? I move for approval. Thank you. We have a motion by Commissioner Cllman. Seconded by Mr. Eads. Hearing no questions on favor, please say aye. Aye opposed, senene. Motion does carry. I was kind of holding off on the award of bid here to, I think Commissioner Marchen's going to be here pretty soon. Commissioner Eid's just communicated with him on his cell phone silently and he was at then regional so hopefully he'll be here pretty soon. There's a wreck on the road. Yeah there's a wreck so it's going to be difficult. Let's go to item 6A, which is approval of specifications and authority to advertise for RFP 08122 and 61, offender specimen collection and drug testing, appointment of Peggy Carr and Beth Fleming as the evaluation committee. We'll calm Beth Fleming. Good morning. This is a little bit of change in the type of services that we're providing. We have been taking the samples in house and then sending them to the lab and this service is for outsourcing that's that part of it which will free up probation or times for other things. Have a good chain of custody on the specimens and so we're recommending approval. We have any questions or members of court? Thank you. We have a motion by Commissioner Mitchell. I'll second. Seconded by Commissioner Coleman. All in favor, please say aye. Aye. Opposed, Cinean. Motion does carry. I really like for Commissioner Marche and to be here for the discussion on the jail expansion. So I'm sorry to hold you up, but as soon as he gets here, we'll go to that item. 7A is approval of Budget Amendment Request 10060 to transfer funds from public works, administration, engineering, to geographic information services, computer software, any amount of $8,700. Other questions on this item? Thank you. We have a motion for approval by Commissioner Eads. Seconded by Commissioner Mitchell. Here are the questions. All in favor, please say aye. Aye. Opposed to the Senate? Motion does carry. 7B is approval of a budget amount of quest 100700. Drinkley's revenues and allocate expenditures. But over time reimbursement and travel related expenses benefits for the Treasury law enforcement agencies contract that's OCD task force for criminal district attorney in the amount of $35,000. Motion by Commissioner Mitchell. Seconded by Commissioner Eads other questions. For none on favor please say aye. Aye opposed in any motion does carry. 7C is approval budget amendment request00-0080 to transfer funds from road and bridge precinct 3 to vehicle maintenance for computers in the amount of $13,946. How many were proven? This item is going to help us do a lot of signs and graphic work. That can be used all over the county. And so myself and Commissioner Eats are happy that we can provide the service to all the departments here in the county and our vehicle maintenance group is gonna be doing the work. So this is a great idea, huh? And we can do it in-house rather than sending it out to have it done. Great. We have a motion in the second I believe any other comments on this issue? I do. Yes. All in favor please say aye. Aye. Aye. Opposed to the motion is carried. Ten A is approval of the preliminary acceptance of the FM 1173 How about just left turn? Left turn lean project Says left I'll move for approval. I was like left hand. How about just left turn? All right, we have a motion by Commissioner Ead seconded by Commissioner Mitchell other questions So this will be maintained by the county? Okay. On 1173 it's on system but it's a project we did for the city within the city. I want in front of the elementary school. Yes. Any other questions? Any now in favor, please say aye. Aye. Opposed, any? Motion to carry. Any other questions? Any other questions? Any no? In favor, please say aye. Aye. Aye opposed any? Motion to carry. NB is approval of a request for a public hearing on November 27th, 2012 at 9 a.m. For the replat of of Slovenia. Addition phase two, lots 15R1, 15R2, 16R and 17R. This is all in commission and we're producing for. I move for approval. Second. We have motion by commission or e seconded by commission or common. All in favor, please say aye. Aye. Opposed, sinne. Motion does carry. 10C is approval of a request for public hearing on November 27th, 2012 at 9 a.m. for the reply of Providence Phase 2, lots 15R and 15X. This isn't Commissioner Prisnick-Wan. I'll move for approval. Opposed, by Commissioner Coleman, seconded by Commissioner Mitchell. Here in no comments on favor please say aye aye Opposed to the motion does carrying 12 a is approval of a then the number two to the interlocal cooperation agreement for law enforcement services between Devin County, Texas and the then county transportation authority Approval you have a motion by Commissioner Eads. I'll second. Seconded by Commissioner Coleman. Hearing no questions, all in favor, please say aye. Aye. Opposed to any? Motion carries. 12b is approval of the 2012-2013 interlocal cooperation agreement for a school resource deputy with Denton, ISD. Approval. Motion by Commissioner Eads, seconded by Commissioner Mitchell. On favor, please say aye. Aye. Post-sene. Motion carries for a 12C. It is approval of the 2012, 2013, and a local cooperation agreement for law enforcement control services with the time of copper canyon. Motion by Commissioner Eads. Seconded by Commissioner Mitchell. On favor, please say aye. Aye. Opposite. Nane. Motion carries. 12D is approval of the joint interlocal agreement for law enforcement patrol services between them County and them County of Freshwater Supply 8B, 11A, and 11B. Approval. Motion by Commissioner Comen. Seconded by Commissioner Eves. Favorite please say aye. Aye. Opposed to the name? Motion does carry. 12E is approval of the 2012-2013 in a local cooperation agreement for shared governance, communications, and dispatched service system for the following agencies. Argaul Fire Department, Argaul Police Department, Aubrey Police and Fire Department. Bartonville Police Department, Cornst police department, double oak police department, Lake City's Fire Department, let alone police and fire departments. North Lake Police Department, Oak Point Police and Fire Department. Pilot Point Police and Fire Department. Ponder Police Department, Ponder Volunteer Fire Department. Sanger Police and Fire Department. It's in Trophy Club. Police and Fire Department. Move for a brief. Thank you. We have a motion by Commissioner Coleman, seconded by Commissioner Mitchell. Are there any questions on the item? Any none on favor, please say aye. Aye. Opposed to the name? Motion does carry. 13a is approval of a list of candidates to suggest to the Dentist Central Presidistrict or Presley Review Board. By law, the Presley District doesn't even need to ask this, but they do always, which I appreciate. They're looking for suggestions. It's actually the statutory responsibility of the Board of Directors to appoint the appraisal review board members, but they are looking for recommendations. So I don't know if you have any today, but if you don't, please send me an email for any suggestions. And I will see to it that it gets passed on to the parallel district. It's always good to get some new blood on the board. Do you have any recommendations for today? I don't know. Okay. Please, they need those as soon as you can forward them. Actually, there's that group of people in fiscal legs who are kind of concerned about the little district. I sent this specifically to them, but I didn't hear it back then. Well, you know, an actuality having little experience in this regard. It's really best to not put somebody on there who has an agenda, you know, or an axe to grind. You're looking for really to grind, you're looking for really open-minded and biased opinions that are willing to follow the law rather than their mad. I always think the best way to open somebody's mind is to get them involved. Well, that's true. The more they can get educated, the more they understand. I'm supposed to think in some sort of black box that they don't know what. That's the real thing. They can't grasp or wrap their arms around. If they get involved in the process, generally it helps them with their comprehension and then it's there. Turned on the board of directors with such a person and his eyes got opened. Absolutely. You are correct. If they complain about it, how is that supposed to work? That's true. Well, anyway, if you've got any recommendations, please forward them to me because they need to fill those positions pretty quick. All right. So there'll be no action on 13A today. I'm sorry to hold you up, but I just really think it'd be best if Commissioner Marchin could possibly be with us when we have this discussion. And I'm thinking, hopefully, he'll get here pretty soon. Let's take a little bit of a recess and Andy, if you would communicate with him again, let's see how long it's gonna be before he gets here. Okay, we're in recess. Cess. Mr. Marchant, we're glad you made it safe and sound. Thank you. We are now on Agenda Item 6B, which is a ward, approval of the ward of RFP 06122142, Redent County jail expansion to the side of field and is that point. Point x. Point x. Instruction incorporated in the amount of 26,900,000 for the base proposal. And alternate 2 and 3 for a total award of 27,424,000 budgeted as 2009 PI bonds, 2012 bond funds in 2012 tax notes, line items 6,1 dash 75209020 and 65 dash 75209015 and 6575309020 and 665209015 in the amount of 252,240,590 dollars in capital replacement, unappropriated contingency line items. I'm not going to read that line item again in the amount of 1,476,842, except in value engineering items at $766,568 is recommended by the evaluation committee and with that we'll call on Beth Lennon. Evening a lot of information this morning. I did hand out an additional sheet this morning that is just a correction to the financial impact and the briefing memo. The court order is correct. We just had some numbers change at the last minute last week and so those bold numbers are correct on the handout I gave you. And then behind that is the project budget for Jell expansion that we'll refer to in a minute. I'd like to go through beginning on page 248 in your agenda book, which is the Committee's report. We're trying to organize it for you by topic so that we can go through that page 248, which is the Committee's recommendation report. We open proposals on September 12 and receive four proposals. The schedule there kind of shows all the activity that has happened since then. By statute we have 45 days to make an award and so this is the day that we will meet. We interviewed firms, we the the two top firms, and made our recommendation for the satirfield and Pontex. Then once we did that then we began our value engineering process. The proposals that we're recommending are $2,183,410 over bid. Now by statute when we make an award you have to make it for the bid amount. I mean we can't change that amount but we also know that we could not do that without funding or some type of reductions. We spent the next three weeks or close to four weeks actually going through and looking for value engineering items and we also during that time met with the budget officer and talked about other funding sources. So the committee, I want to make sure we know who those are. That was Roy Davenport, Brian King, Michael Tubiola and myself. And then of course there were several other staff members that assisted in that process. But we've worked diligently with HDR, Jeff Forrest, and his team, and also the contractor to go through and look for those value engineering items. In your agenda book, you have several pages of over 100 items and over $2 million of things that we considered, and I'll go through those in a minute. But when we're over budget, that's, you know, three things happened immediately. First of all, why are we over and we looked at the construction market and what's happening there? Then we started looking for those value engineering reductions and then for additional funding. We have on the bottom of page 248, a little chart that shows what all the bids were and then what we're recommending. We are recommending base bid plus alternates 2 and 3. And that is for the overage of 2 million 183, 410. At the top of page 249, we ask questions about the market data. And Jeff Forrest with HDR presented that as well as Anomal Russ Musin with the project executive for Satterfield and Pontex assisted in that process and we can answer questions about that if you have them. I would like to introduce the contractor that will be using in this project and will be working on this project for the next 18 months or so. Mel Russ Musin is right here. He is our project executive. It will be way better. And then Casey Matthews is the project manager for our project. They have been fantastic to work with over the last three or four weeks to come up with these project. Value engineering items that are so critical to make this project appreciate what they've already done for the project. At the bottom of page 249 is where we start talking about the value engineering items and like I said, we had over 100 things that we considered several large meetings with a lot of people to go through these and discuss them. Each item was evaluated to determine the impact on the architectural and engineering plans, the sheriff's operations and the general feasibility compared to the potential savings. And the goal was to identify potential savings that would not diminish the project scope or the operational requirements of the jail. So the impact resulted in $706,568 being recommended. The chart in your agenda book shows the item says yes, nose, and maybe. And so if you have questions about any of them that we are not recommending, Michael Tuviela is here and can go through those with you. On the top of the next page is where we talk about funding sources. We did meet with Donna Sturd and the most obvious place for funding, additional funding was the capital replacement fund, an appropriate contingency. So she prepared a chart that's in your agenda book here showing the available amount of money and then what we would be recommending is 1,476,842. And Donna, we have all these other items covered. These two buildings and the land purchase and the colony. How's that? We carried that over from last year's budget because we knew those contracts were not in place. So we do have an allocated for the Louisville government center, the projected overage that was provided by the architect. Of course, that project still has not been bid. I don't know a true number on that. Same thing for pre-seat four governments. I know that was the projection from the architect. And then the projection for the replacement. Hello, those couple. But with that, that will pretty much almost deplete our capital replacement fund for 2013 leaving us a balance of $364,000. However, we don't know exactly when some of these other projects are going to be awarded, et cetera. But that's our only option that I could come up with at this time in order to award a bid for today. Basically counting on the money from the sale of the Kenny Street property. And I noticed Donna, but we didn't include the, did we didn't, didn't we not include the money from the sale of the morning crown? There's nothing been factored into this spreadsheet you see in your packet. So when the Kenny Street property closes, all those monies will go back into the capitol replacement fund and help replenish that and bring that level back up by $750,000 plus the Crum sale is a couple hundred plus thousand dollars. Right. So that'll all go back into the fund as well. So that will fill it. I'll fill it. Yeah, well in there. Overages that may. The sale of the, held the Colleague building at the end of the three years will also add to that. That will impact the 13 budget. Right. We'll feature budget that will get deposited as well. As any other land that sold or buildings that are sold by the county. The goal is to put back into this fund. I just want to make sure that passageway from the jail over to the pretrial center. That's still in here, right? Okay. I mean, it's like it was considered as a lot of fun or changed and left as design. If I could, there are the 2013 capsule improvement program. We're supposed to be considering tax notes that would include two projects that will no longer be needed once this is awarded. That would be the video visitation portion of that as well as the pre-construction site work. So with those those totals are over a million dollars in text notes that we will not have to issue in I'm not sure if you're getting any to have the engineer is chief that report here. It is. You need to go over the potential the things that you qualified as a maybe when we're going over the value of engineering. Would anybody like to address that to the court? Well, these coming up, if I could go over the very bottom of my report, alternate one, which is the medical unit build out, that is not in our recommendation today. However, we've given you some options to be able to change order that back in. Hopefully, you know, by January, utilizing some of the funds that will be coming in. The committee sees that is very important and very significant to do that now. We don't see any, you know, by delaying it, we're going to have inflated cost slider to build it back in, but we don't have the money today to do that. So we've given you, done us giving you two options, they're listed on page 251 of how to fund that but you can consider that at a later time. It's not part of our recommendation but we want to bring that to your attention that the committee will be coming back and asking for some type of funding for that in January. I'm just so I'm concerned because I know construction cost is going up and we've got two buildings that we work on right now and The cost of those buildings I know are going up and I know commission each and myself are both trying to hold the line But with construction cost going up and delay the buildings that We're gonna be sure the money. We've already cut those buildings as much as we can cut it. So we share that concern. Okay. Keep that in mind. What you keep it in mind. That's why Commissioner Mitchell, I was on the committee. I mean, I was on the liaison to the committee and we had a long, long conversation about being especially cogent about the other projects that we're going on particularly Ron yours and Andy's and by the landing first go making sure that y'all's office buildings Get built and that's one of the things why I said you know We need to make sure as a as a collective body that we drop any and all additional funds that we get from cell of Buildings our land back back into the CIP. And I thought I don't know if you wanted to do it, but we might even consider. I talked to the school board and to the city and Sanger, and nobody was there. But I think I was thinking we might, at this point, consider also maybe listing the Sanger building. We need to talk to the sheriff and stuff about that. But we also might consider listing probation when it comes appropriate. And we need to sell, yeah, then the 288 building. I mean, we've got property that I think we need to sell. You know, like our children- You're moving out of the adult probation. Comes in, what needs to come out. Exactly. I see possible ways to fund that in the future. And believe me, I was very aware of your projects. I mean, y'all have been very kind and cogent of us building our new road bridge facility. And I think y'all are very Very astute to do that, but I was very co-gen of y'all's projects as well I agree I agree. I'll lend you one of mine. Well, I first of all express appreciation for working so hard trying to get these numbers to work. I appreciate all the hard work that you went through. I was really surprised that the bid came in where it did because our bids for not only building construction but road construction up to this point has been less than anticipated cost, not more than anticipated cost. I was really surprised when these numbers came in the way they did. I understand that it's very specialized work and we're asking for an awful lot. I do understand that. But I was very concerned when I heard the numbers come in where they did. At the same time, I seriously considered delaying awarding a bid. But if we did not award a bid today that means we have to start the process all over again and I think further delay may result in increased cost later. So I don't think that would after considering that option I don't think it would be a prudent thing to do. So with the recommendations that the committee and everybody has worked so diligently to come up with your recommendation to us today. If anybody's got any other comments they'd like to make that's fine. I'm ready to make a motion for approval. I want to get, I'm sorry, I wanted to hear from the captain. Thank you. All right, Chief. I still think he's a captain but chief Davenport and I wanted to hear from you and maybe Doug Sanders about the alternate and the other items the may be that we had considered. Morning Judge. Good morning commissioners. I'm Roy Davenport. I serve as your jail administrator. I'm not sure what page it is in your agenda. It's the cost reduction items or VE for consideration item 4.02. General conditions revise special needs unit cells to be CMU instead of precast concrete. I've got some samples. I know they're off me with the construction and the building and whatnot, but for visualization I have actual size and to scale of what we're talking about today. The special needs unit was an early concept with this project. In 2008, when we first started looking at the future needs, we identified the violent inmates or the mental health inmates as needing a specific area that they can be housed in a safe environment. You know, we're all about acronym sometimes, so that's where we got the SNU or special needs unit. The two items you see before you on the left or my left, that's CMU, these blocks. I think it's CMU that's blocked. We currently have similar devices in some of our single cells, by the cells. Are those just painted with a heavy enamel paint or are they just like that? They are finished, okay. This works well in a lot of applications. I need you to have you go back to the microphone so we're recording this. The CMU works well in a lot of applications but again we do have that in photographs of major units like that being attacked by inmates. As you can see there are grout lines and water lines, floor to ceiling and those are constantly subjected to an inmate picking at them or digging in them or and while it's not a great security concern like it's not a great security concern, like it's not a Shawshag, where they're gonna tunnel through or something like that, it's a maintenance issue. When someone damages that masonry in that cell, we have to secure that cell and move someone out of that and wait until we can repair and repaint. And so it effectively closes that cell down for a period of time. The alternate that was in the initial contract, the initial bid rather, the precast. Is that a solid then? What do you mean by precast? Is it still built with blocks or? No sir, that's actually poured in the factory to spec. It's shipped and some of the construction folks can better speak to that than I can. But it's built in the factory to our specs. It's shipped and it's ready to install. It's finished. That doesn't, a sent, neither sample has a finished material applied. But there are no seams. It's a solid cast concrete unit. It's a safe environment because it can't be attacked all day long, but it's not going to be damaged. At worst you may have some paint problems that you have to reapply. But looking at the two units, again you can imagine Florida ceiling, those are the wall, represent the wall thicknesses, the front of the cells where the doors are, is actually a six inch thickness and those are four. It's a better product. It's a safer product over the life of the building, the maintenance using the precast will be much less. It is initially more expensive on the front end, but I think it's a better product. And I think it's intended use is in line with our use of those sales a special needs unit. Are you familiar with other jails that use this product? Yes ma'am. Heck am I working very effectively. Like they pre-pass the whole room? How do you get it in there? whole room. How do you get it in there? Aren't we building in floors? Hotel, say 19. Take a crane. Yes, for sure. It's actually the units are cast as individual panels put together as a six-sided box put on a truck and brought out and insert or set on the foundations with a crane. If you think of a, it's a strange analogy, but you think, all right, septic tank, that's what we're setting on the slabs out there. But they're painted, finished out with the furniture and everything, and on there, like Chief Davenport says, they're very, very durable. I kind of like the shoe, the that secure at the pretrial center. Was that like the shoe at the pretrial center? The shoe is built out of CNU. Yes sir. And that's some of the area we have been subject to damage by in nice. And just keep in mind that we're what we're talking about this construction is for just a special needs unit. So that's one-sixteenth of the quadrant of the jail. So it's just that one special needs unit that needs it the most. We're using standard construction for the rest of it. So the upper floors won't have these. Okay. Okay. That was going to be my question. Any other questions? I did. I wanted to give you to talk to any other babies, Mike, or that you thought were stuff that were on the fence that we should include and not or did include or. No, and really the only reason that this one's really on the fence is because it's such a high dollar amount, the $100,000 that we need every penny. And but I think at the values worth it in this case. This special needs unit was always a very integral part of our design, having it close to the medical unit, having access, you know, safety was in mind for both the inmates and the staff. So I think that's, you know, you're going to spend some money somewhere. Those are the inmates that are going to act up. So you need to spend the money there. I'm assuming we've had pretty hefty repair costs in this area in the past and that's why this is such a concern. It's not so much the cost because we do the repair in-house or maintenance staff assisted by other maintenance people. It's not so much the cost, it's the actual closing of that cell and we have a finite number of cells designed to house the most violent or the most needy and when we have one down we have to display someone else to rehouse the individual that did the damage. Mike, there's no other, babies you want us to consider. You're okay with all the other recommendations. I think there's a few babies that, you know, as we get a little bit farther, we just didn't have a chance to finalize that we'll look at on the maybe category so that way as we go into construction, those would get into the contingency allowance fund and then the excess would be awarded at the end of the project. So we're still working to work through even more as we go, but I think that the yeses and noes are, I think they're pretty cut and dry. This is the only one actually that we started one way, went back the other way and had a long discussion about the others were pretty unanimous of what we need to do. But if you certainly have questions on any one of these, we can. I wanted to Roy and I guess we might have captain Sanders addresses but I wanted to further explain the necessity of the finish out for the gel medical. I defer to. That's a big ticket item. The same thing. The same thing. The same thing. The same thing. The same thing. The same thing. The same thing. The same thing. The same thing. The same thing. The same thing. The same thing. The same thing. The same thing. The same thing. The same thing. The same thing. The same thing. The same thing. The same thing. The same thing. The been set aside I hope temporarily as a financial consideration the need is there and the need will continue and I don't know that that construction will ever be I don't want to say cheaper because it's not cheap but I don't know that the cost will ever be where it is I think the cost to build that out will only increase. I remember at the pre-trial center when you built it, Orange, I'll try to centralize the medical treatment at one point. Orange, I was good morning, commissioners. Sorry, commissioners, we're coming out and here all that. That's okay. I'm just trying to, you know, we're considering the build out for the alternate for the medical, jail medical. And I wanted to just hear from you all, why do you think we need to do that in this manner? Because it's a big, because I remember at the pre-trial center, we had tried to centralize. I thought some of the medical services and now you all think it's better to decentralize it. And have a clinic pretty much in every facility. Well, the designs that I looked at as far as centralizing it, the increase in in-mate population that's going to be housed there, it's not really practical, manpower-wise or security-wise, to have to move or evacuate those back to one of the other facilities, certainly not the main jail, and we are over capacity and pre-trial medical now. Chief and one's agreed, I mean, it's just gonna get more expensive to finish it out. One of the nice things that I've seen and I haven't seen another medical engineering project for Correctional Health, and I've studied them, is that they've bundled most of the capital equipment. That in itself is a huge savings, because your capital, major medical equipment, it inflates like lumber, it's daily. So I just have to say, most of it is not only the construction cost but the equipment that's being bundled into the CIP. That's huge. And that's, you know, just we're going to have to have these things. Y'all may well know that, you know, right now, and we're always speaking of special needs, that special needs you, is centralized there off of the medical. Right now, just to give you some idea of the immediate need for that, we have approximately 171 mental health patients under the direct care of a psychiatrist. Out of those, you're looking at approximately, of a psychiatrist. Out of those you're looking at approximately, I would guess about 28 to 30 housed throughout the jail instead of being centralized that takes away manpower because they do have to be monitored, they do have to be managed and evacuated to medical and timely matters. So just the special needs unit alone, where medical is going to have to respond is going to be a burden if we're not supervised with them. The prisoner medical expanse, the population, that's going to happen anyway. Whether they finish out medical or not, the prisoner medical expanse will increase proportionally with that. So that doesn't change. Thank you. I guess, Miss Nonna, we basically have two options in regards to the general medical. And that's the list and in an agenda on page 251 and 250. We could go ahead and award the bid and then do a change order to include the general medical and then decide to fund it with if we decide to sell bonds with tax notes in 2013 or cell that of the property. I don't know what do y'all think. I think it's a nice thing. They're waiting. At that time before we decide how we can fund it. I haven't made a motion. I wanted everybody having an opportunity. I have a question for Beth as well. Art, because you deal with the construction industry, Bailey. Are you concerned as Judge Horn said about the price of this and that it had increased over what we anticipated? Are you seeing it just from your interactions with the industry at escalation in the prices or is this an anomaly? I think generally speaking there is an escalation. I mean it's not what we saw several years back where it was escalating a couple percent a month. I mean that was just unheard of, but there is a slight escalation. You know, a lot of the fly-by-night contractors have gone out of business that couldn't handle it. So they're not. So you do have a well-qualified pull of contractors, which is good. But there's, you know, because of that, there's less bidding on the project and less people just looking to, you know, keep their doors open. And material prices have gone up a little bit. There's some building overseas, which is pushing that up still. So I think that we hit really rock bottom about a year and a half ago, a year ago, starting to come up a little bit. And it's hard to say what's gonna happen, but I don't think it's ever gonna get, I mean, like a year and a half ago, it was like all time low. So I don't know that you're ever going to get that for the next foreseeable future. That's how many bidders did we get? We received four. How many do we have on the health department and phase two? I don't have an exact number, but I would assume maybe 10 or so. We had that very same question because it was less than we expected. For this one, we were expected maybe seven or so. Our architect did talk to several of those companies. It's a very complex project with the data ring and the fiber that's going in, that complicated it even more. So there were some companies who did not feel they were qualified or the larger the project the less bidders because of their bonding ability and capability. So this one was a little bit different. I don't know that we'll see the same thing. We considered the juvenile project that you approved today and will open in a few weeks. It won't be as complex, it's more of a school that we're building so we expect more bitters on that one. But these were all real tight, all the bits were very close, which tells us we had a good set of specifications. I think this one is a little bit different than a normal project office building or whatever. Specialized structure. It is very specialized. The contractor that we've selected has a lot of experience in jail. We spend a lot of time talking to them about their experience with similar projects. So it is a different type of industry. If I could point out one more thing, I just want to make sure Commissioner's Court knows that the value engineering items also include $200,000 reduction in contingency. We considered that and discussed it very heavily based on our other projects. We still feel that that's adequate. It moves it to $600,,000 but I want to make sure you're aware of that. Do you have a motion on the floor? Not yet, sir. Go if you want to. I'd move for approval. And I'd like to include precast for the secure housing unit. How would that work? Yeah, but I'd like to, I mean, that's my motion, but I'm not going to be a very good precast for the secure housing unit. How would that work? Yeah, but I'd like to. I mean, that's my motion, but will that work out with the amount? That's that's included. I mean, that's what we're recommended included in the recommendation. All right. Well, then I'll move to approve. Would you approve the recommendation of the committee? Yes. Okay. We have a second by commissioner Mitchell. Are there further comments or questions or anybody else wish to participate in the discussion? I just have one other comment. I just wanted to let commissioners court know that the contractor identified February 1st as a date that they can change order the medical unit back in and hold that pricing that we have. If it pushes out past that date, then it affects their schedule, which will drive that cost up. So I just wanted to take a career where have that? February 1st. Well we should receive the money from the city by the engine. Hopefully. OK, well let's make sure we get it on our agenda for discussion prior to February 1st. So we don't miss that deadline. OK, we have a motion and a second on the floor. Are there any other comments? additions Anybody else carry to have input all right? I'll in favor of the motion. Please say aye aye opposed a name motion does carry thank you. We appreciate y'all being here today Okay That's been a long time coming in a lot of hard work went into that and we appreciate everybody doing just that, working hard on it. Okay. Members, you ready to proceed with our workshop. Oh, yeah, before we go to the discussion on the workshop, I'd like to take a moment and go to item 17, which is future meetings. I think this might be a good time to discuss Thanksgiving. Seems to me last year, the Tuesday before Thanksgiving, we did not have a meeting if that's correct, maybe. I'm not sure. How does that line up with the all schedule as far as? Do we need to have a meeting the Friday before the pay bills? So the prior Friday would be the uh... sixteen i can do that actually i'm not going to be here that Friday but if y'all have a quorum you can get bills paid you want to look at Christmas because I think when I looked at Christmas it was. Okay let's make sure that we everybody understands we're going to cancel court on Tuesday the 20th and have a special meeting on Friday the 16th and when it looks like there will be a quorum and I will not be here that day just so you know who wants to run court that day. You how about you? Okay. Okay. And then Christmas the 25th actually falls on Tuesday this year. So we're going to cancel court that day. And yeah, do we need to have if we have a meeting on the 18th, do we need to have another one of the 21st? I don't know. It depends on pay periods and stuff like that. That we have Christmas and New Year's. Yeah. I think there's a problem with that. We have Christmas and New Year's. Yeah. New Christmas and New Year's both fall on. I had to build the day we re-in. There's any way to swear in the New York. Yeah, we mean on New Year's anyway, to swear in New people. We have court that day. You want to go ahead and just hold regular court on the first? I'll hold over. How about if we go ahead and hold court on the first, but let's try to limit the agendicence we're going to be swearing in all the newly elected people? Can we do that? Okay, but going back to Christmas, the 25th. I'd say try to get everything done the 18th unless we have to meet on Friday for the. Well, if you don't have a meeting between the 18th and the 1st, you're going to have along the agenda on the 1st, I think. So I'm thinking maybe we need to have a, I know, of course, if we hold the meeting the week of the 24th and 5th, people are going to be out of town. We might have trouble getting the quorum and people are going to want to be gone. It was pay bills probably. If we can have a meeting on the 21st Mr. Wells, but that worked. And he'd be helpful to him. Okay. Is there that many that come in between that 18th and the 21st? Yeah, they really are. Okay. I can be here for the 21st Okay, we can do so we're gonna cancel the Christmas day of course Court meeting and have a special meeting on the 21st Then we won't meet again until January 1 when we swear in the newly elected They won't meet again until January 1 when we swear in the newly elected officials and if we can, let's try to limit that agenda because that's going to be a pretty long morning anyway right there. All right. Looks like January 8th is going to be a busy day. Okay. Do you need a break or can we go to our workshop? Let's go. Moving right along. I'm sorry. You got another computer problem? Okay, let's take a brief break here. Commissioner Eads is having a computer problem. I can lend you my paper agenda. Court is reconvened. They are actually on item 21A, which is a workshop to discuss County Civil Service Commission rules. This is just a workshop we're not going to be taking any formal action today. So who wants to start, Amy? Sure, Judge. Thank you, Judge and members of the court, we provided a draft, a rough draft of civil service rules for the County Civil Service Commission, I think last summer. Since then, we've provided some options. We had some lengthy discussion last month. We've had some information provided by the Civil Division. So a lot of questions from the court. We provided a great deal of information and options since then. And today we're just asking for your recommendation. All right. Members of the court, who wants to? I'm going to ask you to ask the motion. Thank you. Members of the court, who wants to? Let me tell you, the fact that you have generalities. I've read through this and there's a couple of things that you said. I believe that if there is any duplication within the rules that are current policy. I think that those duplications need to be referred to the policy rather than then added to the rules themselves. And every instance, unless you could show me where it needs to be specific within the rules that that policy be outlined. So I think that for simplicity and for you know sake of redundancy I'm not having it over and over and over again to where someone could read it a different way or misinterpret I think we need to throw them back to the original within the rules for them to rely upon our original policy. Okay. That's a recommendation that I would have. And then as far as the exclusions or the positions of the County Civil Service rules, you had made a list down here and you also suggested that we exclude all the department has that report to the commissioners court. I think that's a good idea. I haven't thought of any deeper than that although I believe that we need to go as deep as we possibly reasonably can to be in alignment with guest chapter 158 is that the one that we rely upon? That's correct. Okay and I think we need to go as deep as we possibly can and how deep is that? I mean, do we go to like the JP courts and to the chief clerks within the JP courts? You haven't here where you talk about the election, the elected official. Does that go as deep as a chief deputy to the Constable as well as a chief clerk to the Justice of the Peace and excluding them as well? That was an option that I offered was the chief deputies. I didn't recommend that option, but it would not be really inconsistent with some of the other large counties. The large counties, well actually the large counties mostly didn't go deeper than the department heads reporting to the court. Some of the smaller counties had a lot of different positions that. Yeah, in fact, one of those counties did mention the J. What concerns me about an elected official and the next in command? And I don't mean that they would step in for that elected official, but they are hired. Me, they are like the chief deputy in the tax office. Well, yeah, they are hired. I always hired like, sure is my chief administrator. That is not only a position, but it is, I don't want to say a political hire. She serves at will in my office. And I believe that those folks that are serving in that capacity under any other elected officials should be excluded. That's right. I agree with you. I did too. And as well. The department heads. The most management because those are the people implementing the policy. Sorry, Amy would you say? So the department heads and the second in command to an elected official, is that what we're talking about? That's not that's, that's, that's, that's, that's, so the recommendation are your suggestion of including all department heads. I agree with that. I also would go as far as saying any elected official and their second and command is not the, I don't know, their, chief deputy or if administrator whatever they're not a reporter title of the I want to make a clarification here when you're talking about department heads I mean okay not just statutory department heads like know, we're required to have right. All departments that report to the Kenchers call all the part of his. I law and not required to have Kevin car, but we sure want Kevin car. Yeah. So I include him when I'm saying department. So those are my those are my recommendations are our suggestions that I would like to see within those rules. Again, state again to the commissioners court that I believe that anywhere within those rules that we are relying upon current policy, HR policy or whatever policy it relies upon that we refer to that policy within our own policies rather than making it part of the rules. If I could just to make sure that I'm on the same page, I provided a couple of alternative draft policies. I think yesterday in email for the compensation policy chapter and also for the leave chapter. I think there's there are probably some other policies that might be duplicated that I could look through identifying do the same thing such as the anti-harassment policy for one. And so if I did that, I think that would address the concern. Yeah, now I was also looking at the county civil service exclusion. What is the difference between excluded and exclusion? Same difference? Exclusion and. Excluding. Yeah, you have, you've got to me, for instance, I said county civil service exclusions. It's number two A and it says the attached list provides a variety of exclusions by county, especially the smaller counties except for Dallas County. I don't know why. I can't. What page it is. It's a. Okay. I'm page 577. The attached list provides a variety of exclusions by county. Yeah. That refers to page 578. The list that where we tried to summarize for you the other counties and that's what we need. The appointment department heads all auditor all district attorney county attorney staff juvenile probation all court coordinators port reporters. Right, those would be positions that our research showed were excluded at all of the counties on the following page with the exception of Tarant County. And I wouldn't recommend that we emulate or copy what Tarant County has done because they come under a different part of the law than we do. And Dallas County, there's is not consistent with other large counties. Honestly, we did inquire of Dallas County and they have four categories of employees and it depends on where those categories departments are and they also have some start dates for employees. It's very good example of anything. It's not anything that I would recommend. It might work great for them, but I wouldn't recommend it. Yeah, and my recommendations, would my recommendations that I said also cover these, these, I, as people? Yes. Most of those are required by law with the exception of the department heads. So yes, certainly all of those would be there. Everything commissioner, I think your recommendation would cover everything on page 579, including the list and the options that were provided in the first paragraph at the bottom of the page. I'm going to go to the next slide. Exhibit 2C. It would be 2C. That doesn't include all that department heads. In the paragraph that I said, I'm sorry, commissioner. Maybe you didn't hear me say at the bottom of the page that first paragraph That there were options included there and it talks about including all department heads and Positions that are second in command to an elected official and And then. Okay. Do we have to be specific within those rules and the exclusions to use the same language as we do in finding what the title is for for instance, the court administrator administrative assistant, what whatever do we have to be specific in those titles? What I have seen, what I have seen done most commonly is to have an addendum that's attached to the rules that lists all the excluded positions. If it's a legal question, I just want to be consistent with what we call them, not a generality. In other words, do we we call to those specifics? I think that's most appropriate. I like to county clerk. What does she call that second in command? What is the title that that person is called? That's exactly what I had in mind. But also if you have an adendum in some point in the future, you change job titles. Like you go through another evergreen study or something God forbid. And change job titles, then you can just correct that addendum rather than the whole document. I think we all concur with Ron's recommendations. Is there anything else anybody else wants to add? I wanted to add just a few things. I think we should go a little deeper into management. For instance, let's say we got a new county clerk or a new district clerk. We don't want to infringe. And I think it falls within the definition of chapter 158. We don't want to infringe on that newly elected official to be able to implement their policies and management style. And I think we all would agree that anytime, a new, there's a change over administration, there's a reason there was the general public, the voting public, as decided they want things to work differently. And I'll tell you that in those offices or similar offices the managers of those departments are the people who affect and decide policy as perly elected official and I think let me ask a question isn't it correct that under the sheriff civil service they actually have like ten positions identified that the incoming new sheriff can I agree and do whatever they want keep them change them promote them demotem whatever I think you know like for the same office is like the district clerk's office you know the chief over civil the chief over criminal which the county clerk similar the person who's in charge of you know the policy for setting how you know documents are filed and real estate abstracts are done I think we need to go that deep. If they need to have that discussion. Should it include division heads? I think so. I think management, which is the people, if you look in chapter 158, talks about the public's side policy and effect that saying, I think management, people who do that would have followed within that category. The other thing briefly is we received an email and I think it was precipitated by my comment from Ms. Phillips but I'm basically you know explaining and justifying why we're changing civil service rules at this moment. Not to belabor the point. You know it's an attorney for the county for a long time as a commissioner. I've never heard anybody complain about the way this civil service was happening. The only person I've heard comment in a negative manner was our HR department saying they needed to affect change. Not that it doesn't need to be fixed, but I think that is something I just need felt compelled I needed to comment on. And if we did not properly update it, that was really the charge of our HR department So well the proper time to address the change last when we go into civil service so we have consistency between the two civil service Rules regulations that's part of business. I might but my point is is that if there was something that should have been changed over the years Who was in charge or should have been directed at that. Now, last thing, I feel disappointed because I really spent a lot of time working on this and went through the notes and I thought it came prepared to address a lot of the issues and I felt the response that we received was mainly spent, rebutting my input as opposed to in taking it. And that's all I have to say. But you're paying with what's going on? I think we need to go. I think we need to go on. We need to go deep. I'm totally happy. So are you saying that under we should use the same model as the Sheriff's Department? I think that's a good start. I mean, at a specific position is. Officials only. I think you know, we could say that, you know, as a suggestion, I think we could say that every elected official, you know, can basically choose, you know, the choose or which people that they believe are his management team or something like that, similar to the shares department or less. I mean, you're going to have some smaller departments. They don't need five. They don't even want. I think the department head and probably any assistant department head should not be civil service because you know, and it's the way I feel it. And I think somebody mentioned that earlier. So I think if the department heads are not there, the department heads, this chief administrator as chief assistant often acts in their shoes and is authorized to take and make decisions. So that's as far as I would go. Yeah. Mm-hmm. Yeah, but in some offices, Bob, it just for clarification, I mean, yes, you have, well, I have to use my experience in the tax office as an example. Yes, you have the tax successor and you have a chief deputy. But then you have a person that's in charge of, say, the Lucifer office. You have a person that's in charge of a colony office. You have a person that's in charge of motor vehicle registration for the whole county. It goes beyond just the chief deputy in some of the larger office. So I agree. Yeah. And so that's why there's 10 in the sheriff's department. You know, they may not. I don't think there's needs to be 10 in the tax office, but there needs to be more than one. I believe. I agree. Yes, sir. We ask Amy to prepare a list. I think even more than a list, I'd like a visual graph. So if we could have a visual person, so I'd like to see, could you do a print out of the organizational chart and highlight the different positions that as the departments we can see the divisions and so forth, as we've recommended and have those noted and that could be a first draft and we could look at that. It could be your right because there are multiple location managers which would be implementing the policy. And so if you could do that, which have them noted as what our initial desire, the court is today and then we could bring that back and then approve that. You want to get recommendations from the elected official? Ask the tax assessor. How far down do you think this should go? Ask the county clerk how far down do you think this should go? They know best in their department. I think she could do that or she could work if that draft and email that out to them and see if there's any additions to that today like that. I think it'd be good to get their input on it. The mayor may not agree, but I'd like your input. We should get the input. And for clarification of what he had said here, are we including, when we include all department heads, are we including that second-in-one command with them? I can recommend it, but I can. No, I mean, that's fine with me. I mean, I didn't that's fine with me. I mean, I didn't clarify that in my comments. Are we including that or, as you understand it, or do we need to give you a consensus of whether to include them or not? When you talk to the department heads, I was not thinking of assistant department heads because department heads already report to an elected official. And I guess I was thinking of them as second in command to the body or the elected official. But it sounds like from your successive comments that you want to go deeper than that and I'm hearing that you want them included. Just for example Beth Lunning, yes she reports to Commissioner's Court, they're elected officials, but I think it needs to go deeper than that in the purchasing department. Okay, I see he had shaking yes so. Well, I have just one question about employees who might currently be covered by civil service in their positions. And with the new scheme that goes that deep, we might be touching on, are we suggesting that we remove coverage or are we suggesting that we say for those employees hired after a particular date? I think that's appropriate. I don't know that. I don't know that. I don't know that. Yeah, I mean. I don't either. I don't think we need to change the policy change the policy. Hey, how many would that be included? In other words, you're saying that if this new definition does not include someone who's currently included under civil service that we don't grandfather them in. I believe we do grandfather them the man in a certain day. That's what I was, that was my question. Are you planning to, because I think I pointed out earlier that that might be a situation and I was looking for direction in terms of whether you wanted to, your intent was to grandfather people who currently have coverage or whether your intent was to remove that cover. Did you give me an example? I think people who are covered as to post people who aren't covered, sometimes maybe a subject of debate. So I think it's a good idea that we club. I think you can make it very clear. Draw the line. I'm sorry, I didn't hear everything you said. Not great, I thought it was. So what was your recommendation, Commissioner Coleman? My comment was I think that whether some people are covered or not covered currently due to the lack of updating in our current civil service rules, that it may be subject to the bank who's covered in dueism. Okay, but for those that we can identify, I'm asking how you want us to proceed. Yeah. identify I'm asking how you want us to proceed. Yeah, I should go. But if we're going to go deep into it, touch the second and the main part of it, which I'm still at the main point. But the fact is, we're not in a grand point of eight. I agree. I agree. Okay. Hey, when you have questions? Again, I just, who would be an example of that or a position that would be an example of that? I mean, is this something? I would have to research that I'm sorry. I don't know. I know. So evidently, it's not in the forefront of your mind that something would jump out that we wouldn't be covering under what we just told you or they would be a conflict. I mean if we were grandfathering 20, 25 people that would be a big difference than one person that's been here 30 years that's been under that same coverage and expectation. Let me try to get you some more information on that because you're right. I haven't done any research on that. It's not at the forefront of my mind. Some other experience in other counties is at the forefront of my mind. I don't work real a lot. I don't spend a lot of time. The policy change. It looks like the consistency of the foretaste, not time. Right, is not to grandfather it, but I wish be curious on knowing what we're in conflict with. While we're on the subject of making changes and quality and stuff, not immediately, but I want us to take a look at, I've always had an issue with salary and employees accumulating comp time. I want that on a future discussion. I just think that's wrong. If you go in and look at, you know that's my fat pig. If you go in and look at time, sheets, like I do, you'll see all these 3,000, 2,000 hours of comp time with some of these salary employees. And I have a problem with that judge. You know, I've said that before and I still say I think it's ridiculous for the salary employees to have cop time. That can be a subject for future discussion. I said that's a subject for future discussion. That's a subject for future discussion. That's a subject for future discussion. That's a subject for future discussion. That's a subject for future discussion. That's a subject for future discussion. That's a subject for future discussion. That's a subject for future discussion. That's a subject for future discussion. That's any or for the right need direction on anything else or decision on anything else. Not unless there's something else that you wanted us to change in that draft. I'll play so. Okay. Okay. Thank you very much. Thank you. I know you put a lot of time into this and we've been reading, reading, reading stacks of proposed rules and we'll get there. We'll get there. It's a lot closer than it used to be, but all this work is going to pay off and we want it to be right in our mind anyway. Hopefully that's what everybody else plays too. All right. If there's nothing else, I want to remind everybody again, go vote. Early voting's going on. It's a very, very important election. And with that, we're adjourned. Everybody have a great day.