I'm Good morning ladies and gentlemen, Denton County Commissioner's Court for Tuesday, July 14 is now in session. This morning, our invocation will be given by Matt Richardson, who's director of our health department, and our pledges will be led by Gary Kirk Cook. I'm sorry, development coordinator, will you please stand? Thank you. Bill Mehm, prayer please. Our Father, we come to you this morning with humility and gratitude. Father, we thank you for all that you do for us, the things that we take for granted, our health, our liberty, just the freedom that we have that comes through you and comes in this great nation. Father, we thank you for the protection that we receive. We thank you for the blessings that shower on us. We thank you for the health of our families, friends, and neighbors. Father, we ask for a special measure of wisdom this morning as public service, as these people in this court, these commissioners and the judge. We ask for wisdom. We ask for your strength. We ask for just a comfort and a piece for them to make decisions, make the right decisions for the county. We thank you for that and thank you for their service. And Father, we just thank you for the public servants in this room and we thank you for the many people who work very hard to serve others. Father, we thank you for the ability to serve others and we ask that we always remember that that's our purpose. Father, we thank you for the sacrifice of your son and it's their his name that we pray this morning. Amen. A pledge allegiance to the flag of the United States of America and to the Republic for which it stands. One nation under God, indivisisible with liberty and justice for all. Honor the Texas flag. I pledge allegiance to the Texas one state under God one in indivisible. Well good morning everyone we have a long agenda today, so we're going to get started and consideration of the time of all of our many guests here today. We're going to immediately go to our many resolutions that we have on the agenda today. The first one we're going to do is item 3a on the agenda. This is a approval of a resolution recognizing Roland Ridge's retirement. And I've asked Commissioner Bobby Mitchell to read it and I believe Roland is here. Correct. Come on up to the podium please. We like to look at the people we're honoring. Come on up to the podium, please. Since when are you shy? Since when are you shy? I can't remember. I'm kidding. I'm too much shy. I'm kidding you. I said since when are you shy? Come on up to the podium. So we can have a good look at you. In Commissioner Mitchell, if you would read the resolution, please. The morning, this is a resolution honoring Roland Ridge for 30 years of service to Den County. The Den County Commission School at Den County, Texas, doing a regular session on the 14th day of July 2015, considered the following resolution. Whereas Roland Ridge, deputy for the Den County Sheriff Office since July 15, 1985, will retire on July 24, 2015 after 30 years of dedicated service. And whereas Deputy Reage was known for his willingness to help his ability to work with the public and his outstanding performance and professionalism, and whereas doing all that time of service with the sheriff's office, Deputy Ridge has faithfully and diligently dischoised the duties and obligation of the office entrusted to him, received numerous letters of commendation, worked well with his co-workers, and implemented the policies of the sheriff's office in an honorable and responsible manner with vigilance for the safety and security of the families and citizens of Den County. And whereas the citizens of Den County are grateful to Deputy Reage for answering the call to service, for his commitment to duty and for the service he has rendered during his low enforcement career and tenure with Den County. Now therefore, it would be at resolved with Den County Commissioner School. Den County, Texas does hereby extend to Roland Ridge, a sincere and grateful appreciation for his dedicated service to Den County. We congratulate Roland for his well-earned retirement and extend our best wishes to him for continued success, happiness and good health in the years to come. Done in Open Court this 14th, day of July 2015 upon a motion made by myself. We have a motion by Commissioner Mitchell, seconded by Commissioner Marchand. All in favor, please say aye. Aye. Aye. Opposed to the name, motion does carry an end. I'm going to say something. Sheriff, did you wish to say something? He just been a tremendous asset to us. We're going to miss him. But on top of that, we wish the very best for him. On that. Thank you. Thank you. Roland, did you wish to say anything? If you want to take pictures, we're welcome. Thank you. Thank you. Welcome back. Sure. Introduce your family here. Hi. I'm Deborah Ridge, Roland Swah. Hi. This is my daughter, Hayley. Hi, Hayley. And my son, Ronnie, who worked for Sheriff. Hi, Ronnie. Great. Great. Okay. Okay. Okay. Okay. Okay. Yeah, get together. You know, wherever you'd like to do some picture taking, Sheriff. Get together. to do some picture taking sure of. Get together. After 30 years, we can wait a minute for you to take our picture. You've had. Thank you so much and happy return. Thank you so much and happy every time. Thank you. Well, this next resolution is for a very special lady, Lee Piper is her name, but this is a resolution for her 104th birthday. Wow. They couldn't be with us this morning, but we want to take a moment to read the resolution Commissioner Martian that she Couldn't be with us because she started just now started using a walker Couldn't be so lucky. Yeah, I didn't believe that she could maneuver through I-35 and did here So this is a resolution honoring Lee Piper on her 100th and fourth birthday. The Didn't County Commission Court didn't county Texas during a regular session on the 14th of July of 2015 considered the following resolution. Whereas Lee Piper was born on July 19th 1911 in San Francisco, California, and will celebrate her 104th birthday this year. And whereas Lee was a concert pianist for the San Francisco Ballet, and whereas during World War II, Lee was a translator, speaking fluent French in Italian, and that's where she met her husband of 27 years. And whereas she never remarried after her husband's death in 1972. And whereas Lee has two sons and one granddaughter and whereas her advice for staying young, nobody listened to this. Her advice for staying young includes never sitting still, exercising regularly, leading an active social life, never eating fast food, taking a lot of vitamins and drinking a glass of milk a day. And whereas Lee just recently started using a walker but still lives independently at the Atreus Senior Living Center in Carrollton, Texas. Therefore, be it resolved that the Ditton County Commissioners Court Ditton County, Texas, congratulates Lee Piper on her 104th birthday and wishes her many healthy and happy years to come done by a motion in this court by me. Thank you. We have a motion by Commissioner Marchett, seconded by Commissioner Mitchell. All in favor, please say aye. Aye. Aye. Opposed to say nay. by Commissioner Marchant seconded by Commissioner Mitchell all in favor please say aye aye I oppose the need motion does carry unanimously we certainly all wish you're a very happy birthday and congratulations all of these resolutions the people that were honoring and the businesses that were honoring today if you'll wait after we go through the proceedings we'll have a nice sign framed copy for you. So please wait for that to be completed Okay, next I would like to go to item 16A on the agenda This is approval of a resolution recognizing Adams exterminating as a kind of heritage business And we have representatives of Adams exterminating as a kind of heritage business. And we have representatives of Adams exterminating here I believe today. Yes, if you would please come up to the microphone. Good morning and thank you so much for being here. Vernon, thank you. I've asked Commissioner Hugh Coleman to read this resolution. I were doing that. You're not feeling well. OK. I'm not feeling well. You're not feeling well. This is a revolution honoring Adams Exterminate. The Denton County Commissioners Court, during a regular session on the 14th day of July considered the following. Whereas the Office of History and Culture wishes to recognize businesses that have been in operation for over 50 years, with the title of the Denton County Heritage Business, and whereas for 68 years, Adams' exterminating has served the North Texas area as a family-owned and operated pest control company. In 1947, Virgin Harrison Adams founded the business and was joined by his son, BC Adams. In 1974, Virgil Spunky Adams joined the family business continuing the model of great service started by his grandfather. Under the guidance of Spunky and his wife, Cheryl, and their two sons, Dustin and Ryan, they run and operate the business. Today, their business continues to follow its founding principles of honesty, integrity, and customer service, expanding to two offices and didn't in Lewisville. The company carries on the tradition of providing customers with quick and customer service. Expanding to two offices in Denton in Louisville, the company carries on the tradition of providing customers with quick and reliable services. Now therefore, be it resolved that the Denton County Commissioners' Court hereby recognize Adam's exterminating as a Denton County Heritage Business for their continued dedication and service to Denton County. And I will so move. Thank you. We have a motion by Commissioner Coleman, seconded by Commissioner Marchin. All in favor, please say aye. Aye. Aye. Petosini, motion does carry. Peggy Rill, our director of office of history and culture. If you. For your business and another. From the office of history and culture. Congratulations and thank. Thank you. Congratulations and thank you for being here. Thank you. Congratulations and thank you for being here. Congratulations and thank you for being here. Congratulations and thank you for being here. Peggy, did you want to do... I didn't know if you wanted to. Yeah, let's do it now. Okay. So they can go on about the business. You want to come up here? I want to come on up here. We can do it. to Okay. Okay. Oh, yeah. Thank you. You're welcome. Uh. Okay. One, two, three. Okay. One, two, three. Okay. One, two, three. One, two, three. One, two, three. Oh, yeah. Thank you. You done it before? Uh. Okay. Okay. One, two, three. Okay. One, two, three. Okay. Thank you. Yeah. I have one on my face with your phone. I check it. Oh, did you? Yeah. Okay. All right. Okay. Okay. Um. Next we'll go to item 16B on the agenda, which is a Provo of Resolution Recognizing Gene Galky Building Products is a Dent County Heritage Business and we have Gene Galky and Party here today. You'll come on up to the microphone. Thank you so much for being here today. We have so many wonderful Heritage businesses in Denton County. It's going to take a while to get through them all, but we're going to work at it. This is a resolution that Denton County commissioners Court, Denton County, Texas during regular session on the 14th of July 2015, considered the following resolution. Whereas the Office of History and Culture wishes to recognize businesses that have been in operation for over 50 years with the title of Denton County Heritage Business, whereas Gene Goki Building Products has been in operation for 70 years. It began in 1945 when Bert Moore opened more building products in Denton, Texas. In 1956 Gene G Gokie started working at Moore Building Products for studying at North Texas State College. Gene and his wife, Judy, purchased the company from Burtmore in 1963 and changed the name to Gene Gokie Building Products. Today, Gene Gokie and his son Luke own and operate the business offering quality service that residents of Denton have grown to recognize and appreciate. Now, therefore it will be resolved that Commissioner's Court of Denton County here by recognizing recognizes Dean Goldie building products as a Denton County Heritage Business for the continued dedication and service to Denton County. Then an open court is 14th day of July upon motion by myself. Seconded by Commissioner Eads, All in favor, please say aye. Aye. Aye. Opposed, say name. Motion does carry. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye want you to come to the microphone and tell people what you're given the various businesses? We have made these very special weather resistant decals for each of the businesses designed by our own curator of exhibits and then we have some of our wonderful playing cards and other goodies in our bag. And we also we frame the resolution with your photographs so it's really nice you can put in your office. Thank you. Okay, so that was good. Okay. Next we're going to item 16C on the agenda and this is for Smitty's Flora covering and Commissioner Eads. I've asked to read the resolution. Good morning. Good morning. Glad you're here. This is a resolution whereas the Ditton County Commissioner's Court, Ditton County, Texas during a regular session on the 14th day of July 2015, considering the following resolution. Whereas the Office of History and Culture wishes to recognize businesses that have been in operation for over 50 years with the title of Ditton County Heritage Business. Whereas Mansl Smitty Smith founded Smitty's Floor Covering in 1958. From the start, Smitty's Floor Covering has operated as a family business with many of Smitty's relatives helping out over the years. After retiring in 1988, Smitty passed the business onto his children, Ricky Smith and Darling Rogers. Today, Smitty's floor covering continues to serve residential homeowners, commercial clients, and builders. Now therefore, it is all that the Ditton County Commissioner's Court does hereby recognize Smitty's floor covering as a Ditton County Heritage Business for the continued dedication and service to Ditton County. Done an open court this 15th day of July upon a motion by myself. Second. Motion by Commissioner Eid. Seconded by Commissioner Mitchell. All in favor, please say aye. Aye. Opposed, sitting. Motion does carry. I just want to say that since we started this program, we've been hearing from a lot of businesses in Denton County. This is a way that we can help recognize them and also to preserve their history for future generations. Okay. Thank you so much. Okay. Thank you. Okay. Item 16D is approval of the resolution recognizing Thomas Ethan Allen Gowery as a Denton County Heritage Business and I've asked Commissioner Ron Marchin to read the resolution. Good morning. The Dinton County Commission's Court, Dinton County, Texas during a regular session on the 14th day of July of 2015 considered the following resolution. Whereas the Office of History and Culture wishes to recognize businesses that have been in operation for over 50 years, the title of Denton County Heritage Business, whereas Bill Thomas, opened Thomas Ethan Allen Gallery in 1962. The store has served generations of customers with quality home furnishings. They pride themselves on excellent customer service, greeting everyone with a smile and occasionally making house calls, allowing employees to help their customers make the best selections. Bill's son's, excuse me, today Bill's son Craig Thomas runs the store as its co-owner and carries on the family tradition. Now therefore be it resolved that the commissioners court of Denton County hereby recognizes Thomas Ethan Allen gallery as a Denton County Heritage Business for their continued dedication and service to Denton County made by a motion by myself. Okay motion by Commissioner Marchin seconded by Commissioner Collin. I'll in favor please say say aye. Aye. Aye, pose, sine, motion, this carry. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. There you go. I'm going to go to the next room. Thank you. I'm going to go to the next one. I'm going to go to the next one. I'm going to go for that, but as our before Heritage Businesses leave, I just like to mention something before you leave the courthouse to go to our museum right below us on the first floor of the courthouse. We have a wonderful exhibit. We're all about business here in Ditton County and we have a great exhibit highlighting things that are made in Ditton County. And so we have juice boxes and cornmeal and super bowl reeds and boats and a variety of things that are made in Ditton County are highlighted in the current exhibit we have. So on your way out of the courthouse, step by arm museum, and take a few minutes to walk through there. And you'll be impressed by other things that are made here in Ditton County. So thank you so much. And thank you for being a part of our Heritage Business Program. And we would like to have some of your archives and your photographs and your exhibits so that we could display those in the future as well. Just like we're displaying some of the exhibits today. Good point, thank you. Okay. All right, let's go to item 3E on the agenda. This is approval of a Proclamation Honoring Dr. John Kimmy for his contributions to historic preservation in Denton County. And I believe, yeah Commissioner Eads has a resolution. I believe we have. Yes. Coming up to the. I knew you were here. I just couldn't find you. Come on up to the microphone if you would please. Derevery and Ken and Jimmy Kimmy. All right. Morning. Thank you for being here. Thank you. Okay. Commissioner E for being here. Thank you. Okay, commissioners. Yes ma'am. Just three e on the agenda. As Adam three e, this is a proclamation honoring John Kinney. Whereas John Kinney PhD, 1941 to 1993, taught in the Department of Philosophy and Religion Studies at the University of North Texas from September 1, 1984, and Tiffa's Dev on March 14, 1993. valued his relationships on campus and in the community, serving as a teaching mentor and as remembered as a conservationist who inspired colleagues and one that changed the lives of students. And whereas John can be lived in the Graham Razor House at 928 West Hickory during the 1980s and 90s and gained the second recorded Texas Historic Landmark marker in the City of Ditton in 1989 from the Texas Historical Commission, which was a third RTHO marker from the THC for our home in Ditton County. Whereas he was dedicated to his historic preservation of Ditton County, actively serving as a member of the Ditton County Historical Commission during the 1980s, supporting the efforts of Dr. Bullard Lowry to champion the development of historic preservation in Ditton County and in the city of Ditten. Where as he secured a historic landmark, mark for his home in 1987 from the city of Ditten, which introduced and included West Hickory Street as a part of the Oak Hickory Historic District. And where as he helped to guide the city of Ditten in historic preservation, serving as a historic landmark commission vice chair in the late 1980s during the development of the city of Ditten Preservation Plan Plan which is still the reference source for the City of Ditton whereas he encouraged other residents to do research on their homes to gain historic landmark markers which assisted Dr. Lary to begin historic preservation of buildings in the City of Ditton whereas he assisted Dr. Lary mentoring of the Oak Hickory Historic District, which has now invigorated its residents to continue their efforts to move forward, including other buildings within the residential areas which are identified as worthy of preservation. Now therefore, it is resolved that the Ditton County Commissioner's Court honors John Kimmy for a lifetime of service in historical preservation, recognizing his efforts to preserve city and county history for generations to come. These honors are gratefully received on his behalf by his sister, the Reverend Cannon, Jimmy Kimmy. Done an open court this day upon a motion by myself. Motion by Commissioner Eads, seconded by Commissioner Mitchell. All in favor, please say aye. Aye. Aye. Opposed to name. Motion does carry. And yeah, believe me, we have some. Yes. Let's clap. And to represent, to represent historic Ditton Inc. is Randy Hunt and representing the Ditton County Historical Commission, Lynn Yurgen. All right, thank you. I just kind of ran up here, so we'll... Thank you so much. Kind of ran up here. Okay. Okay. Three F is a proof of a proclamation honoring Dr. Carol Rich for his contribution to historic preservation in Denton County. Good morning. Thank you for being here and I've asked Commissioner Bobby Mitchell to read the proclamation. Good morning Mr. Rich. Whereas Betty and Carol Rich lived in the scripture house at 819 was opened during the 1970s through the 1980s and gained the first recorded Texas historic landmark markup for their home in the city of Den in 1980 from the Texas Historical Commission, which was the second RTHL markup from the THC for a home in Den County and whereas Carl Rich secured a historic landmark for the Scripture House in 1981 from the City of Den, just as Randall Boyd secured the first historic landmark in the City of Den for the Scripture building at the northwest corner of Den County Square and whereas Carl Rich served on the Den County Historical Commission during the 1970s and the 1980s and provided the research for the JGO building at the South-South East corner of the Den County Square and whereas he secured a historic landmark for the Oakwood Cemetery in 1982 from the Texas Historical Commission and City of Den doing his service on the Den County Historical Committee, whereas he encouraged other residents on West Oak to do the research of their homes to gain historic landmarks, which assisted Dr. Bullitt-Lowry to begin historic preservation of buildings in Den, and whereas he joined members of the Den County Historical Commission and resident residents of West Oak Street when the average house burned in the late 1970 to salvage many of the old timbers, far places and artifacts from the house which later were used in restoration and whereas he appeared before the Den City Council in the 1980s with other members of the Den County Historical Commission in an effort to save old buildings. Mark in the beginning of historic preservation of homes and buildings in Den County from those who wanted to destroy them in order to make room for office buildings or apartments. And whereas he assisted bullet Larry mentoring of the Oak History Historic District, which is now invigorated its residents to continue their efforts to move forward. In particular, others within the residential areas that they identified historical building as worthy of preservation. Now, therefore, be it resolved that the Den County Commission's court on a curl rich for a lifetime of service in historical preservation. Recognize in his efforts to preserve city and county history for generations to come. Don in open court this 14th day of July upon a motion made by myself. Motion by Commissioner Mitchell, seconded by Commissioner Marchion. I, in favor, please say aye. Aye. Aye. Opposed, Sen. by Commissioner Marchion. All in favor, please say aye. Aye. Aye. Opposed to the Senate? Motionless carry, men. Aye. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. I'm going to go to the next room. I'm going to go to the next room. I'm going to go to the next room. I'm going to go to the next room. I'm going to go to the next room. I'm going to go to the next room. I'm going to go to the next room. I'm going to go to the next room. I'm going to go to the next room. I'm going to go to the next room. I'm going looking for a solution. I'm just looking for a solution. I'm just looking for a solution. This looks real fun in the service center. Yeah, I'm getting my exercise today. Let's move on to the service. Yeah, that's what I heard there. Okay, next we're going to go to item 3C on the agenda, which is approval of a resolution recognizing Cordelia Garcia and I understand she's here. Next we're going to go to item 3C on the agenda which is approval of a resolution recognizing Cordelia Garcia and I understand she's here. Correct. Come on up to the podium if you would please. Good morning. Thank you for waiting. Commissioner Ease, how are you? I asked to read the resolution. Good morning. Good morning. We have a resolution honoring Cordelia Garcia for eight years of service to Ditten County. The Ditten County Commissioner's Court did in County, Texas during a regular session on the 14th day of July 2015, considering the following resolution. Whereas Cordelia Garcia, record supervisor will be retiring on July 31st, 2015, after completing eight years of outstanding service to Ditton County. It was Cordelia was hired on July 9th, 2007 by the Records Management Department as a deputy clerk and was later promoted to record supervisor as a result of her excellent skills. And was Cordelia was a devoted team member and was always willing to be available to assist whenever and wherever needed. Cordelia's high personal integrity quickly generated trust in all who worked with her. And whereas Cordelia was passionate about serving the needs of others and has been a great mentor to many employees. Cordelia always exhibited a positive attitude and through her calm nature, in creativity, has guided her team to personal and professional achievements and successes. Whereas Cordelia took pride in her work and most certainly placed considerable importance in the retention, disposition, and preservation of county records. Cordelia has been instrumental in supporting the Department of Technology Services in meeting their mission statement. And what's Cordilla was a valued colleague and her dedication to Ditton County has been appreciated and respected by her supervisors, peers and team members alike. Cordilla consistently made the workplace welcoming and fun. Whereas Cordilla has always been a dependable, trustworthy and compassionate employee and good friend. She will be truly missed as she enjoys her well-deserved retirement by relaxing and spending quality time back in New Mexico with her husband and family. Now therefore Beatriz Alvediten County Commission's Court of Ditton County, Texas, is hereby extent to Cordilla Garcia, Arsensea and grateful appreciation for her dedicated service to Ditton County Commission's Court Ditton County, Texas does hear back Stintacordia Garcia, our sincere and grateful appreciation for her dedicated service to Ditton County. We congratulate Cordelia on her well-earned retirement and extend our best wishes to her for continued success, happiness, and good health in the years to come. Then an open court is 14th, day of July 2015, upon a motion by myself. Chair, we'll second the motion. I'll motion by Commissioner Ead, seconded by myself. I'll in favor, please say aye. Aye. Aye. Opposed, say name. Motion to scare. Did you wish to say anything? Thank you so much for being here and happy retirement. We wish you well. Okay folks, we have a lot of resolutions and proclamations today that I think we made it through them. Did we do one for Tammy Ganser 3d Did I miss one? Oh, I did I'm sorry 3d is approval of resolution recognizing Kamiya Ganser's retirement and it's my understanding that this person is not here I don't see her today. Okay, if you would read the resolution, please I just wonder what Mike's gonna do with his wife home all the time you agreed the resolution please. I just wonder what Mike's gonna do with his wife home all the time. Ha ha ha ha. This is a resolution honoring Tammy Ganser, my newer when she worked at the front desk quite a bit. For her 23 years of service to Denton County, on this day the Denton County Commissioner's Court considers the following. Whereas Tammy Ganser, a detention officer for Denton County, was hired on October 29, 1992 and will retire on July 8, 2015 after a 23-year career within County, which included seven years as a medical officer for jail health. And whereas Tammy worked the front desk and in the pretrial center where she was known for her willingness to help when needed as well as her outstanding performance and her professionalism. Whereas, during all the time of said service with the Sheriff's Department, Tammy faithfully and diligently discharged her duties and obligations that were entrusted to her. Work well with her co-workers and implemented the policies of the Sheriff's Office in an honorable and responsible manner with diligence for the safety and security of the families and citizens of Denton County. And whereas the citizens of Denton County are grateful to her for answering the call to surface, for her commitment to duty and for the service she rendered during her long-forced and career with Denton County. Now, therefore, be it resolved that the Denton County Commission's Court does hereby extend to Tammy, our sincere and grateful appreciation for a dedicated service to Denton County. We congratulate her on her well earned retirement and extend our best wishes to her for continued success, happiness and good health in the years to come. I will so move. Thank you. We have a motion by Commissioner Coleman, seconded by Commissioner Marchin. All in favor, please say aye. Aye. Aye. Posting a motion to carry. I'm Tammy leaving. Should you have your retirement? I think if you remember, should probably work for four shares. Thanks, I'm. Thank you, correct? Okay. I'm trying to jump around here a little bit to be considered a people's time. So bear with me. We're now going to go to item 5B and 5C on the agenda. I think we can take these together. 5B is approval of all matters incident and related to the issuance of them. County Texas permanent improvement and refunding bond series 2015, including the adoption of an order authorizing the issuance of such bonds, establishing parameters for the sale and issue and such bonds that will be getting certain matters to an authorized official of accounting and 5C is approval of all matters incident related to the issue and sale of Dent County Texas tax notes. Series 2015 including the adoption of an order authorizing the issue and such tax notes establishing parameters for the sale on issues of such tax notes that will getting certain matters to authorize and official of the county and will first call on James Wells. Good. Commissioner's. While back in June, the commissioners court approved the recommendation of the Capitol and Prevent Committee to issue some permanent improvement bonds from 2008 election as well as tax notes for a list of projects that were also approved by the commissioners court. The road bonds will total about three 36 and a half million. They are mostly for roads out of the Trippo 8 project. Also, a fairly large amount of that will go through the iring the architects and for the design of the final two building projects that were part of the 2008 bond election. We're also going to be issuing 11.9 million in tax notes. These are for the variety of technology projects, primarily county wide network and telephone refresh, as well as also a significant amount of funding for smaller building projects that even need additional funds or they're finding them. It's totally the specifics of that or couple of places in your agenda that I see on one page 176 has the list of projects for both of them. And I have the schedule here. You'll see the schedule about about a little over a week away from pricing on these so it's time now for official election by the Fishers Court. We have with us today Mr. John Martin from South of Securities who serves as a county's financial advisor on the shaping and getting these bond sales together. We also have Mr. Bob Grantfield with the law firm Norton Rose Fulbright who serves as a bond attorney who has various legal documents that need to be approved and executed today to keep the sale moving along. Mr. John Martin. Good morning. Thank you for reading. I think Judge Commissioner John Martin with Southwest Securities Bob Drensfield, Norton Rose Fulbright. This is, we're asking approval of a parameter delegated sale that allows us to get into the market at the appropriate time. The reason for this is there may or may not be dependent on where the market is next week. It's fairly volatile right now with global issues, with the euro and Greece and so forth. And extremely high volume and supply this week. So we'll see what happens. There might be some opportunity to refund some bonds. James not been very conservative in terms of being very careful about what bonds are refunded to make sure we get the most bank bank for our buck. So we may or may not have some of their son that makes sense. It could be as much as another $25, $30 million that could provide savings for $2 million or more. Anything really less than that while we're not going to look at gift course in the mouth. It's like money, it may be better off to wait. Time may be more valuable than lower interest rates every time. So those bonds are not callable for a while. The parameters are set out. The Mr. Transfield can talk to you about if you'd like. And it will allow us to move forward and we plan to price next Wednesday. Next Wednesday of next week. We've had our call with Moody's. Yesterday, tomorrow, we'll be talking to standard and pours and having a diligence call with the underwriting team and so forth. So we're moving right along and this is a necessary step to give us approval to actually move forward subject to delegation. Thank you. Members of the court that have questions? I hear none. James, did you receive it? I would just add and find John Stateman's bond order does include authorization for a refunding if it makes economic financial sense. We have approximately, there's a maximum in there about 35 million and we will make sure all the quarter stands the bond refunding component will only be added if it saves the county a significant amount of money. So, you know, this may look change from a $35 million issue to a $65 million issue. It will, the net effect will be lower the indebtedness of the county. That would be the only reason we do it. So there's, I mean, you're approval of that. There is no risk and only gain to be done by that. And we don't only do it under the measures. Again only under very very favor we have in our mind management policy, debt management policy. We have parameters for refundings for the minimal amount of savings that we'll even consider. If we do refunding on one, it will be far in excess of the minimal percentage amount right now. The minimal percentage is actually not even that attracted to us now in this market. This one, of course, knows this dollar amount may change, but if it does, the actual indebted, it will serve to lower the actual indebted it will serve the lower actual indebted in some accounting. So it's only you know only in a very much win situation. But we've had good success at doing this in the past and it will but works out this day and also. How do we have to well. So what could be our potential upside? How much what is our potential savings that we're looking at? Excessive $2 million. So it would have to be every bit more than that. Because some of these bonds are being called our two years. So we have to escrow those. And it's just long story short. You're upside down. And so unless you save a bunch of money to offset the cost of the escrow, it doesn't make sense. We're better off waiting. You know, again, John said, I'm potential of $25 to $30 million of bonds of refinance, which really is very much, very similar analogy as refinancing your home mortgage. You only do that to save yourself money. And it is not funny math either. It is real money. I mean, we sell it real money. But potentially, we actually, you know, we don't see a lot of money, but we owe less. The county's obligation is lessened in actuality. So that's what we do. So the potential maybe, if we have saved, the county has saved, the court has authorized at the recommendation of Southwest Security and our bond attorneys, six or seven refunding transactions in the last six or seven, extra $10, really since the recession 2008. And we've saved, I think the last total was around 15 million dollars to the county. That's real money. You want to talk about the expectations for these or is it even appropriate to give them a share? Yeah, I mean when they get done. We're kind of looking at the interest rates are such as the on the tax note deal, which is just a seven year maturity. Interst rates are still very, very attractive there and so you know really on a seven year, about 2%. So crazy low. The long term term staff these days is as bumping up to three and three quarters. You know, bumping up to four percent should be well through that. But, you know, probably in the, you know, I'm hoping three and a half range. You know, don't hold me to, but that's probably, you know, wait. And if the market goes, gets goosey honest, for lack of a better word, next week, you know, this authorization, this delegation is good for six months, right Bob? Yeah, so, might just say wait a second, you know, let's wait and let the market digest some of this volume that's out and figure out what's going on, let things kind of stabilize a little bit, and you know, wait, you know, fortunately you all have some nice fun bounce to be able to, if we get in a pinch, then we can draw from that and pay it back with bond proceeds if necessary. I don't think we'll get there, but you know, if we have to delay, I wouldn't think it'd be more than a week or 10 days. So, interest rates have, you know, been gradually inching up since the first of the year but still a really good time to borrow money if you got a borrow money. So I have two quick questions, Judge. Ryan. Number one, when we do this refinancing, what does it do to the length of the years of the debt? Is it the same years? We end up with the same years with this lower, the same interest rate, or walking me through that. All you're doing is just, you're just lowering the payment, you're keeping the same maturity. So there's no extension. Perfect. So it's a cash flow savings. Right. For two, and I don't know if this is more for James or John, but could, could you all do a brief summary for the members of the Court to send to us outlining the refunding that we've done the last seven or eight years? And I think that's great. I've done a great job of that over the years, but I'd like to see that broken down that we did that and what year and how much was the savings to the taxpayer kind of compiled? Okay, happy to put together a report on that. How can we do this one? And we realize the savings is a compilation of all of that. Absolutely. I'd be happy to do that. Okay. Good idea. Chair is going to move for approval of 5B and 5C. Thank you. Seconded by Commissioner Marchant. Further questions or discussion? Hearing none on the favor, please say aye. Aye. Opposed, Cine? Motion does carry. Thank you all so much for being here and for awaiting. Seven A is going to be pulled. We'll be no action on seven A today. That will be reposted. And I think we can get to our county clerk here before we do our budget presentation. Judge, 7C is the item. 7C? 7A is OK. Oh, 7A is OK. I pulled the wrong one. Should be 7C. I'm pulling 7C. Okay. Okay. I think we can do this pretty quickly first. Four A. Four A is a public hearing and approval of a bandamined of 36 feet driveway, easement of the beach and tennis club addition located then kind of commissioner precinct to the motion to go into public hearing motion by commissioner marchin seconded by commissioner ease all in favor please say aye aye opposed in any motion does carry is there anyone here to address us on this issue okay come on up to the microphone if you would please and identify yourself. Thank you for waiting. Absolutely. First of all, thank you guys for still having a prayer and pledge. You did. I'm a Jason landowner, so I don't have anything to offer other than the fact that, you know, it's something that the land, the lots have been landlocked since this road was removed. Okay, we've been working with Mr. Gleason for some time now with this fight with the colony, but the colony didn't do anything to do with it. And so we've arranged to give this right away that the county used to have and the city used to have. So this gentleman can have use of the property. Yeah, this gentleman can have used the property the way he wants to use it. So I certainly appreciate that. Okay. Close the public hearing. Thank you. I have a motion to close the public hearing by Commissioner Marchandnd, seconded by Commissioner Eads. All in favor, please say aye. Aye. I pose same name. Motion is carried. Now I believe we need a motion for the abandonment of a 36 foot driveway. Thank you. Motion by Commissioner Marchandnd, seconded by Commissioner Eads. All in favor, please say aye. Aye. Aye. Aye. Opposing, aye. Motion does carry. Thank you. All right. Levin A. Levin A is approval of presentation and discussion by County Clerk, Julie Luke, and records manager, Theresa Rogers regarding the upcoming change in the scanning and indexing of archived commissioner court records in order to make them more accessible to both the public and county employees. Thank you all for waiting. Good morning. Good morning. It's up and running again here. We'll be brief. This is just presentation and we need approval too. It's posted for approval and presentation. We should. It should just be a presentation presentation. Thank you. We. He's pointed up right now. Sorry, I had to close it for picture taking. Okay. Theresa Rogers has prepared this presentation to demonstrate the positive changes that we're trying to make in the process of archiving our commissioner's court records. This change will not only make our records more transparent, but also streamline our business process and prevent duplication of work and county resources. Theresa? Thank you. Good morning. I certainly want to thank Julie for allowing us to present this presentation. And I want to thank her. We have worked as a partnership and a team since she was elected of looking at ways of reducing some duplicate processing in the departments. And this is one of the first ones that we found. And hopefully, and we are also looking at some others. So I appreciate her team being here as well and what I want to do is just a brief presentation to show you how currently the preservation of commissioners courts or minutes are being handled and what we're going to be doing in the future. Current. There we go. Currently, what is happening is the Commissioner Court records is created through the legislature. And so everybody creates those records. It is printed by the aid to the court and then it is given to Ashley here for your court signatures. From there it goes to the County Clerk's office where they review it, approve it, make sure all the signatures are there. Once that is done, they will scan it at their office, and What your signature is on it. There we go. And what they'll do is they'll take each piece of paper that they have and they index it into their ACS system. That is their software that they use. That software is a single user software, which means that each individual person has to have a license to be able to get onto that software. So if they have five or six people indexing those records, they have to have five or six different licenses to be able to do that. From there, what Ashley has to do is she has to look at each page of Commissioner's Court Records and pick out key words on that to index it. So when they want to research it, if there's particular words for her to research, they have to actually read through each page, pick out those key words and index those key words, which is very, very time consuming on her end. After she is done with that, then she'll send a record to record, the packet to records management. We again scan that and the reason we scan it is because our system, we put it once we scan it, it goes on to microfilm. So that's the permanent preservation of the records. Beginning today, what we're going to do is we're going to be skipping the step of having the county clerk scan or index these records. It is once the records, the documents are completed and signed, they're going to go right down to records management. When we will scan them as soon as we get them and our system, paper vision, automatically reads the documents. It's called OCR or optical, I kept optical character recognition. And so that, that software reads the entire document and will pick up every word on the page. It's probably 90 to 95% accurate. Some fonts that might not read well, some handwriting that might not read well. But as far as this document here, I know it's a little fuzzy, but this has got the old kind of the dot matrix font on it, it will read those. So it makes it much more easy to research items. And also paper vision is what's called a universal license. Bless you. And what a universal license means is that we have one license and everybody will be able to go on their computer. We do within the county, employees within the county. And we also offer it to the citizens. Where the citizens can log into the county employees within the county and we also offer it to the citizens where the citizens can log into the county website and view these records. This is just a sample of what the website looks like. And the top, we have a user where we can use the public where they can log in or we also have departments and employees that can log in. And along with this, we can restrict access to certain documents. We can restrict whether somebody can print or export or that type of thing. So we have a lot of security within the software as well of who can see who can print, who can export and that type of thing. And then it also has the ability of doing a word search. So when we put the Commissioner Court records out there, if you want to do by word search, you're able to do that. Now the thing is is this is going to be a big change for the County Courts Office because the County clerk said they've done the scanning, they've done the manual indexing. It's really not going to be a change for us. We have scanned the Commissioner Court minutes probably for the past two decades. We have records back from 1965 to 2000 that we have scanned and we have put on microfilm. So those are our permanent records. One of the other problems that we've seen is when Ashley gets the Commissioner Court records, sometimes she doesn't get the completed documents signed until maybe a year later or two years later. So they just sit at her desk until those documents are completed. With this process, she can send it directly to us. We can go ahead and scan it, post it to paper vision, and as new documents are signed, we can delete the documents that are not signed and put the completed documents with that. So there's always the actual original copy that's going to be in the sign copy that's going to be in there. If you would like and I know that there's a lot going on today, I can do a live demonstration for you of how to look on paper vision. If you like that, take just a few minutes. Do it on your own later. I'll just go through this then. This is the website that both the employee and the public, public, can get on. It's our records.denningcounty.com. If the public wants to get on there, they would just have to put public as long in and public as the password. They only have read access only so they can't do anything else with that, which is normally what we do with the county records. If they wanted a copy or something or certified copy, they still have to come in to give that copy. For any employee, they just have to put their normal debt and county user name in there, their password, and then they are able to read, print, email, export that type of thing. And just to give an example of some of the full text criteria, you can put a name in there. Like, if I put my name in there and I put a date of 2000, it'll put my name with everything that I did, the Commission's Court, in the year 2000. If you can put in more than one name, such old, autumn bridge, it will come up with everything that has those three words in out of old, autumn bridge. Same things if you don't have a full name if you just might have a part of a name like this is for MacManken Road but you didn't know it was an I N or E N or an A N you can use the asterisk as a wild card and then it will pull up everything under that name. And as, like I said, this was the first step that we're doing with the County Clark's Office. We look at some other areas that we might be able, that technology services and the County Clark's Office might be able to help and reduce some of the redundancies. That'll help efficiencies reduce costs. And of course, bottom line is that's great for the citizens, because it's less money that we have to spend. That's awesome. Do you have any questions? Yes. Yes, I do. I do. Any trees? Thank you. Julie and Teresa, I think this is, sounds like a productive step forward. Are you going Teresa? Are you still going to be scanning into microfilm the documents that come in? Yes, yes. We're not gonna change our processing whatsoever. So we're still gonna microfilm. So they'll come in, they won't be scanned by the clerk's office, won't be coded by the clerk's office, won't be coded by the clerk's office, except function be done by a software. But you're still having a hard, somewhat of a hard copy. It's not because it's digitized. I mean, you're up in the microfilm. Right. The paper vision will be the digital images, but we'll also put it on microfilm as the permanent hard copy. And with the microfilm, we store the original offsite in a climate control room. And we keep a copy of it on site just in case the service should go down or something goes down. And we can't get the images that we have that available on site. Thank you, Commissioner Coleman. Yeah. Julie, thank you for doing this. We've had long discussions about how we should make these documents more public. We both had discussions about paper vision and how hard it is. You know, I've had discussions with the district clerk who said that this kind of stuff is not really attainable. But what do you see about this system being used to put court records online? We won't be using this system. We're currently looking into putting our court records online. It wouldn't be through paper vision. It would be through our current vendor. Okay, because like I've told Sherry Adolescing several times, in the 2000s, the court rules made it where you're not allowed to put your Social Security number on there. And she always uses the excuse as a dint of e-fept for not putting them online. Bernie cannot put identifying information in their pleadings now. So there's really no excuse for not putting them on the internet. We have several other cannings that do it. So I'm pleased, you know, I applaud you for doing this. This is really a good thing for open government and allows access to see what we're doing. But I think we need to take it a step further and move it over to the district clerk and also with the JPE's and also open it up to the county clerk. And I believe in transparency as well our only concern is we do still have some documents that do contain the social security numbers. And that's what we're looking into. Like I told Sherry, those are still accessible. I agree. No? I agree. We're working on it. It's a good step forward. Absolutely. But what's the price tag? This? Is this? There's no cost. There's no cost. There's no cost. This is the current process. We're eliminating. We're actually there's step. Okay. No addition. Okay. Perfect. Thank you so much. It's got to thank you. Okay. We don't need any formal action on that. And then it's a little bit after 10. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Finish the agenda. Okay. Let's go ahead and finish the agenda here. I've never actually did number one, which is for public input, items not listed on the agenda. We had one person that wanted to speak, but they said they'd come back next week. So we appreciate that. Item two is the consent agenda or the items on the consent agenda that you need to pull I need to pull actually to a for some discussion but other than that okay we have a motion for approval by Commissioner Ead seconded by Commissioner Marchandt. On favor, please say aye. Aye. Foto-Cenae. Motion is carried. 2B is approval, the intro department transfers. 2C is approval payroll. 2D is approval budget amendment quest 101, 260 for computer equipment and computer software for road and bridge, pressing four. Any amount of $3,952, E is approval budget amendment quest 101, 101 270 for counseling and it's a special focus for veterans court grant in the amount of $5,025 to F is approval budget of request 101 290 for other medical for project access in the amount of $53,790 to G is approval budget of request 101 3 0 0 for operating supplies and mileage reimbursement for public health environmental in the amount of $16,220.2H is a Provo Budget Man request 101304 for Computer Equipment for Geographic Information Systems for the purposes of remodeling the RGAL facility for road and bridge. Precinct 4 in the amount of $246,161 to J is approval to declare Miss Alenius furniture office supplies and equipment road and bridge. Equipment and vehicles is surplus and advertised in place, surplus items and online auction 07152310. 2K is approval to declare a surplus HP design jet 5500 printer. Number I want to read it to use is trading for credit towards a purchase of Hewlett-Prakard Jet, basically a newer model, full-color wide format printer. Okay, under 2A, the order making appointments, I was advised that somebody from the Sheriff's Department wanted to address us concerning the promotion, is that correct? Thank you. Sure, you betcha. You can't be too. Good morning, Judge. I just wanted to take a few moments and make a statement regarding the pay equity on behalf of not just Deputy Dustin McConnell, who has been promoted to investigator, but is all sheriff employees who have who are affected by the pay equity issue. As elected official, I know we are dedicated to fairness and this is matter of fairness to Dustin and all of our employees. I know we are asked to address pay equity during the budget process but frankly, there are so many affected by this that the matter needs to be addressed on a water scale. What you have before you is a sample of what we're talking about. This is a list of investigators that are done, according to where they're assigned. You'll see mental health and you'll see just investigations beside it. Investigators and their prospective pay. As you will clearly see that their investigators are paid disproportionately to the investigators in respect to singularity. For example, you have here two employees hired in 1995, those are going to be your top two, that have $10,000 a year difference in pay. Each employee has 20 years of service and that much difference in pay. This is seen fair. Of course it doesn't. In Dustin's case he has 16 years of service to our county and would have the 17 if he wouldn't have to go to Iraq to protect our freedom. In comparison to his situation with other employees recently promoted to investigator after five years of service, Dustin will be paid $3,000 less to fund his promotion. Does this with other employees recently promoted to investigator after five years of service. Dustin will be paid $3,000 less to fund his promotion. Does this seem fair? It doesn't. I know you aren't lost on this issue. It has been a one that has evolved over time. So let's start addressing this problem today. Please consider being fair to deput him a con by approving my recommendation for his salary. Thank you guys for your time. Thank you so much. Members of the court, do you have any comments or do you want to go forward with the? So we remove this item from consent? Yes, we do. I remove the entire. I'll move to accept the recommendation of the human resources Human resources second that further questions or comments Here none all in favor of the motion. Please say aye aye Pro-seni Motion does carry this man. Just one thing. No, we have many employees in at different levels, different experiences. And if you go all over the county, you'll find the same thing. But it's what the pay was at the time that they came in. You can look at item administrators and everyone on my pay different salaries. And so this is not unusual for employees any more. Certainly thank you for bringing this attention, but we'd have to address every employee in Denkiani to take your days. Thank you. Okay. 5 a is approval of the bill report, payments from CSCD, community corrections, TDIP sure, string, sure, is forfeiture of the IP interest. The check fee and the forfeiture funds are presented for recording purposes only, low-gain james, well. And as approval of bills has presented with one addition, no, the separate page is just this transport expense, credit card payment that needs to be expedited, that's only very much in order. That's only correction I have. Thank you. A motion by Commissioner Marchand. I'll second. Seconded by Commissioner Coleman. All in favor, please say aye. Aye. Aye. Opposed, Cine? Motion does carry. Okay. Okay. 6A is approve of Ward of a bid for a bridge drive culvert replacement project. Bid number 03152299 to McMahon contracting LP for $744,533.45 to be funded from the 2009 PI bonds, pressing for gravel to asphalt initiative. I will move for approval. I'll second. Motion by Commissioner Eid. Seconded by Commissioner Coleman. I'll in favor, please say aye. Aye. I would just like to say, you know, we this really is a lie. This is not just replacing the bridge or cold. I would just like to say, you know, we, this really is a lie. This is not just replacing the bridge or cold. This is not just replacing the bridge or cold. This is not just replacing the bridge I wish I make commissioner Eid second I back commissioner Coleman. I'll in favor please say aye I would just like to say you know, we this really is a lie This is not just replacing the bridge or covert this really is improving the the life safety of our residents here in Ditton County This is a low Small bridge and there's actually a private road to the court took it in several years ago and one way in one way out by replacing this structure when there's a high water and one way in, one way out by replacing this structure. There's a high water and flinch blood scenarios just like we have. This whole neighborhood is completely closed off. There's no access for school bias, for public safety access. And so I'm very pleased and I appreciate your support as we make this much needed, wide safety and privilege for improved mobility. Okay, we have a motion in the second all in favor, please say aye. Aye. Procene. Motion to carry a six B is approval of acceptance of donation to 30,000 preprinted number 10 envelopes to them kind of tax office from dot demography. They did an error in printing and rather than throwing away, they're donated and I appreciate it. Motion for approval. Seconded by Commissioner Eid. So I'll in favor please say aye. Aye. Aye. Opposed to the knee. Motion is carried. Six C is approval of term, termination of the contract for fire alarm replacement. JL bid number 015-2281 between convergent technologies LLC and then kind of do the changes in the scope of work for the project. Motion by Commissioner Mitchell. Second. Second by Commissioner Coleman. Questions or comments? All in favor, please say aye. Aye. Opposed to name. Motion to carry 60 is approval award of RFP03152297 records management and imaging system for the kind of clerk to co-file systems incorporated is recommended by the evaluation committee. We have a motion by Commissioner Marchant. Seconded by Commissioner Mitchell. Beth, did you need to add anything? Just said, I would like to thank the evaluation committee. This is very comprehensive process and it is a unanimous recommendation to award the co-fall. Great. Hearing no questions or comments on favor, please say aye. Aye. Opposed, sen. Motion does carry. Okay, 7-8, the one that tried to pull, we are going to take action on it. If that's the only mistake I make on this agenda, I'll be doing well. Approval of Budget Amendment Class 101-28-0, I make a list of them all beginning well approval a budget amount request one of one two eight zero twenty three revenues and allocate expenditures for non-secure placements for Texas juvenile justice department okay who's phone right here before then you're gonna use in serious trouble Okay. This is for Texas juvenile justice department state a grant in the amount of 98,518 dollars. Chair, I'll move for approval. Seconded by Commissioner Marchandt. All in favor, please say aye. Aye. Aye. Opposing a motion is carries. Please say aye. Aye. Opposed to say aye. Motion does carry seven B. Is approval of budget may have a question. One, one, three, two, zero to transfer funds from county wide technology to facilities, management, repair and maintenance, any matter, $1,100. Motion by commissioner Mitchell, seconded by commissioner Eads. Questions or comments? Hearing none, no in favor, please say aye. Aye. Opposed to say aye. Aye. Aye. Opposed, aye. Motion beckary, 7C, we did pull. 9A is discussion and update. Do we have any mosquito discussion today? I was very brief. Great ahead. Morning Judge, commissioners. So, didn't county status with West Nile virus and Chicken Gunya. We have zero cases of human disease in Denton County. That's the really, really good news. In Texas, there are three cases of West Nile virus and nine cases of Chicken Gunya, Chick-V, and all of those in Texas are imported. Here's the reason for the discussion real quickly. We're seeing a very light year so far in mosquito numbers. That's good news. We don't have any cases yet in Dint County. That's good news. But we are concerned that we're going to have a big bloom here in the next two weeks. So just be aware you may see, we may have to pull the trigger on some spraying or a ground spray, truck-based ground spraying. if we do have positive mosquito pools But this is becoming a late year sometimes late years hit hard I just want to prepare the court for you may see a press release about truck race truck based spraying We'll keep in communication with you if that happens in one of your precincts for sure Thank you, sure. Thank you. Okay, thank you. 9B is approval renewal of award contract 2016-001098 between Texas Department of State Health Services in Daniel County and the amount of $110,606 for fiscal year 2016 City Readiness Initiative. The approval. Motion by Commissioner Marchant. Seconded by Commissioner Coleman. Questions? Hearing none, all in favor, please say aye. Aye. Aye. Oppositioning. Motion does carry. 9C is approval of the interlocal agreement between Dink County Health Department and Louisville and the kind of school district forization of LISD facilities in the event of public health emergency. Motion by Commissioner Marchant. Seconded by Commissioner Eads. Is there discussion? Okay, all in favor please say aye. Aye. Posting. Motion is carried. 10 a is approval the final plan for a TGN North phase 1 a this is in Commissioner Prussing one. I'm ready for approval. Motion by Commissioner Coleman seconded by Commissioner Marchell. All in favor please say aye. Aye. I posted a motion does carry. 13 a is discussion of the program and necessary actions related to kind of disaster declaration may 2015 and current federal disaster operations or public assistance and the individual assistance June 2015. Good morning, Jody. Good morning, Judge and commissioners. Just wanted to give a quick update. We did have two successful temporary disaster recovery centers operated by FEMA and different federal agencies and that one was in Sanger last week and one in Crumb. They were successful and a lot of what we had a lot of folks do did come out and visit those locations and talk one on one with FEMA representatives. In addition, Monday of next week from Monday through Saturday we will have a disaster recovery center open from nine to six Monday through Friday and then nine to two on that following Saturday that will be located at the the city of the city of the city of the city of the city of the city of the city of the city of the city of the city of the city of the city of the city of the city of the city of the city of the city of the city of the city of the city of the city of the city of the city of the city of and things like that. That will be available next week starting on Monday through Saturday. In addition, lake levels are decreasing. A lot of our roads are becoming out of the water, so we're being able to evaluate some of those. I mean, Rock Hill was a significant road, as well as old Alton. Thank you, Commissioner Eads, for working hard to get that open. I know you guys were out there working five or eight hours brushing that road. I'll try to get it open to the citizens and Commissioner Coleman. I know the citizens on Rock Hill. Extremely thankful for getting that road open as well because they've been walking to their houses or half a mile for about a month. So with that we do want to say that the recovery process is ongoing. We haven't said a date for a kickoff meeting for public assistance. And that's the assistance that is granted to the counties and cities and districts and things like that to help recuperate some of the funds that are needed to replace and recover from the disaster that created issues to government infrastructure. So with that judge, I'll turn it back to you. All right questions. We've not and we don't need any action on that item today. Let's continue on. And the 13b is approved of 17 to 2015. Next official road report for Commissioner of Prucington is required by Section 251.005 and Section 252.006. Other Texas Transportation Code. Motion by Commissioner Marchant. Seconded by Commissioner Eves. On favor please say aye. Aye. Opposed to the knee. Motion does carry. 13C is approval of one. Request from Eric Mischner to film a music video, Fisherboy, Elephant in the Room, and the Bell Tower of the courthouse on the square to Commissioner's Court leaving fees, accepting the donation of the final video for any and all marketing purposes to the Office of History and Culture and three, permission for the game kind of judge to sign the location agreement and release of liability for a filming premiered commissioner. I think this is pretty self-explanatory but Peggy's here if thank you. We have a motion for approval by Commissioner Eves seconded by Commissioner Marchin. I think it's a nice opportunity for us. Uh, talent. Yeah. Okay. I'll be the elephant in the room. It could be her come, Rob. All right. We have a motion in second hearing no further discussion. All in favor, please say aye. Aye. I propose a name. Motion is carried. 13D is approval of placing temporary signage on the county on facilities and grounds indicating hours of use restricted between midnight and 6 a.m. and sending letters to each municipality's law enforcement office to request enforcement of these hours under criminal trespass laws. We've had some issues on the Card House lawn and unfortunately it's not the family friendly environment that we all would like for it to be and I know that Cheryl's working with Andy to work on some and certainly Peggy too to come up with some really nice with Andy to work on some, and certainly Peggy too, to come up with some really nice signage to have on the lawns, everybody understands the rules. But we're going to come up with some temporary signage in the meantime. I believe you're working with Danny on that, aren't you? Yes? Yes. Yes, yes. But we have long time ago established 6 a.m. Midnight to 6 a.m. as basically the time period we want to restrict use and Nothing good happens after midnight nothing good happens after midnight. That's well our mother said and Mother was still right, isn't she? All right, we have a motion for approval by Commissioner Eads, seconded by Commissioner Mitchell. I want to take a moment and express appreciation not only for the sheriff's department but certainly to see a Denton who have really stepped up policing activities around the courthouse. And I think it's been very effective. Also to Fred Brale, who we found a creative way to keep them from napping on the lawn between midnight and 6am. He turned on the lawn sprinklers in each quadrant. And it changes every 15 minutes. That's been quite effective to keep them off alone at night. Hey, you do what you got to do. That's right. But really, unfortunately, it's got not a hand in the last few weeks and several weeks, actually. All right. We have a motion in a second. All in favor, please say aye. Aye. three weeks and several weeks actually. All right, we have a motion in second. All in favor, please say aye. Aye. Opposed in a motion does carry anything else you needed. Cheryl did recover. Okay. 13 is approval of adding 2005 Ford Explorer to road bridge. West Fleet. We have a motion by Commissioner Eid seconded by Commissioner Mitchell. There are no comments all in favor please say aye aye. I'm focusing in motion does carry we're going to take 14 a and 14 c altogether because they are all tax collection 2015 and the alarm tax collection contract says recommended by the Denton County Tax Assessor Collector. 14A is for Denton County Fresh Water Supply District number 1B, City of Crown, Lake Dallas, ISD, City of Little Elm, Town of North Lake, City of Pilot Point, Town of Ponder, City of Sanier, Town of Shoey Shores, Town of Bartonville, Town of Dish, Town of Double Oak, City of Highland Village, City of Rona, and 14C is between Denton County and the City of Rona for Collection and Special Assessments, levied by Breyer with Public Improvement District for Chax Year 2015. Chair is going to move for approval of all of that. Back on it by Commissioner Ead's question. You're none all in favor, please say aye. Aye. Vice-Senator motion does carry. 14b is approval of sales software license and service agreement between County Texas and Chronos and incorporated for a human resources management system. The funding in the amount of 423,210 dollars and 2 cents to come from 2014 tax notes, technology, ordered and lined out in 8276369010. The motion by Commissioner Marchant, seconded by Commissioner Mitchell, other questions. Very none. All in favor please say aye. Aye. Fossini. Motion does carry. 14D is ratified and approved letter from the DIN County just to exercise the option to renew the lease agreement between the city of Denton. Texas, the lease order of Denton County, Texas, the leaseee regarding parking spaces at the rims. Trades square with funding to come from the general fund ordered line out of 0167505020, parking lease payments court notes on the square. I know it aggravates us, but yeah, I'm going to move for approval. Second, I'm by Commissioner Eads. All in favor, please say aye. Aye. Fossini. Motion does carry. Okay. Um, I think with the exception of executive session, we've taken care of everything. If I've missed something, please let me know. Can we take about a five minute break? Donna and then we're going to come back and do the presentation. Which is. I can get to the right page. 7D on the agenda. So we're going to take recess for about five minutes. Okay, commissioners. Court has recieved and we'll call on Donna Stewart Friday, the 7D which presentation of the 2016 recommended budget. Good morning, judging commissioners. This is a day we're always glad to have off of our plate and onto your plates. Thanks a lot. We have provided each of you with a budget manual at your place. Also, there's a copy of the PowerPoint and behind a tab called Slide Show for your reference. We'll also have this posted on the main webpage today. Also, Cheryl has copies of the slideshow for anybody in the audience that would like a copy. You could get one from her right here. As you know, we provide each of you with volumes of information with regard to the department's initial request. In your budget manual and we won't go through that today, but on page S13 through 19, you'll see that department submitted budget request that curdled $262.8 million. That was an increase of $23.9 million. So at that point, we knew we had to roll up our sleeves and we had a lot of work to do. The tax rate to fund that initial request would have been 0.273693. And excuse me for not writing this point. Excuse me for interrupting you here, but in prior years, I have seen things in the newspaper about this point that it would take this tax rate to support that like we're recommending that. We are not recommending that. Go get to a slide that shows what we are recommending. Thank you. You're shortly. 7.33% would have been the tax rate increase if that initial request was submitted onto you for consideration. Like I said, that is definitely not what we're doing today. Included in the budget were a significant number of new hires, a total of 37. We had requests from technology services for three positions. That included an infrastructure manager, a technical services administrator, and an application development analyst. Department of Public Works requested an additional construction project manager, veteran services requested an additional construction project manager. Veterans Services requested an assistant County Veterans Service Officer to. The district clerk requested five positions, four senior clerks and one department manager. And don't get worried, we are not recommended in 37, but we'll get to that list in a minute to death investigations. They have a part-time position now that that is has been recommended as a full-time position. It's a medical investigator position that would increase from 17 hours a week to 40 hours a week. The criminal district attorney requested two positions, an investigator in a felony prosecutor, too. County auditor requested an internal auditor. Facilities management requested an electronics technician. This was specifically for access control services. This service would then be moved, is currently shared with Facilities Management and Technology Services. So the service would then move entirely to Facilities Management so that departments don't have to deal with two different departments when they have issues. The county jail budget request was for two positions, a DO-1 and a deputy sheriff transport. Jail health requested two positions both being held service specialist ones. The sheriff's department requested four positions including an investigator, a forensic tech one, a supervisor science drug analyst, and a bailiff. The Sheriff's Mental Health Unit requested two deputy sheriffs for transport. Constable 6 requested a new deputy constable. County Extension requested one new 4-H program coordinator. Red and bridge precinct 1 requested a driver equipment operator. Red and bridge precinct four requested a lead technician or lead mechanic. County clerk records management requested a total of five positions. Three of those being deputy clerk ones, and deputy clerk two, as well as an assistant department supervisor. Those positions are tied to opening of the Precinct 3 Government Center and we'll get into the recommendation on that very shortly. Juvenile detention budget included three positions, one training transport officer and two juvenile supervision officers. So the complete breakdown for you is in your packet on page S38 through 40. You can see what the total cost of that employee would be with salary benefits and any other supplier capital equipment. This next slide is just a quick recap of all the various funds broken out and just summarized for you. As you can see we have 22 separate funds, which general fund being our primary fund, which comprises departments at about 59% of our budget. That service is 21%, and the other 20% is spread throughout the various funds. Now we're getting to the summary of the recommended budget. Information is on page S2327. This gives you recommended totals by department. It also gives you historical data, including the current budget status. The recommended budget we're presenting to you today totals $254.8 million. We did reduce departmental requests by $11.4 million. Just as a note, if you compare the two, I wanted to let you know that we did add $3 million not to the initial request but to the recommended budget for the capital replacement fund. This was a result of the CIP committee meeting. Again, this will not, this will be taken from that fund where it is funded through the balance. The increase in the budget is 15.9 million above the current and there's detailed budgets by line out. I'm starting on page one behind the recommended tab. So you'll be able to see every department's budget, every line item they had, including what they requested and what we're recommending. The next is a summary of tax levies and projected fund balances, which is located on page S27. This includes a breakdown by fund. It shows the beginning and ending fund balances for each. It shows you a column for the non-tax revenue, which are the fees and funds and other things collected, as well as the total tax revenues for the various funds. We only have six funds that require tax lovies that are listed. You'll see on that report. And it also includes tax rate information. Now, as you know, this is very early in the process. And we are estimating an effective rate this year of .255. We will not know that number officially until after July 25th. We expect on July 28th we we have our fingers crossed really tight that we are close with what we estimated. The proposed tax rate that is included for this recommended budget based on that effective rate is .263253. Again, our current rate is 0.2722. So you'll see that's almost a penny less than our current tax rate. It does equate to a 3.24% tax rate increase above the effective rate. And we're estimating an ending fund balance of $52.8 million. That's for all of those 22 funds we talked about earlier. And with that, before I can really prepare a recommended budget, it takes input and assistance from James Wells and his staff. So he has a quick revenue analysis. We're going to touch on and I'll turn it over to him at this point. His full memo is located on page S4 in your book and he's probably going to touch on some more things that's pointed by the commission's court, but like local government code, chapter on county budgets actually gives the responsibility for estimating revenue, providing revenue estimates other than taxes to the county auditor. So that's actually the flip side of the budget. You know, a lot of focus on what we're going to spend, but we can't spend what we don't have. And you know, counties must have a total, in the total resources available, must be enough to adopt, to fully fund the expenditures of Commissioner's Court of Prudence. And total resources are all current rail and use plus reserve funds built up to start the year. In summary, there are eight major funding sources. These have not changed for decades. The value, the approximate amounts of them have changed though. issuing new bonds, those will have to be paid off with annual service payments. You know, the simple fact that the county had a $500 million bond election in 2008, at that time in 2008 anyone would know that we're going to be leaving more taxes to pay for those bonds. That's just the way that that only sourced to pay for them. The good news for us is the county's tax, the tax assessor collector has continued to administer an extremely effective tax collection program, supplemented by extremely effective, delinquent tax collection program with the contract of the attorney firm that assists the county with that. For 2015 taxes, well, 2015 taxes comprise, said anyone sent a budgeted revenues for the county and, you know, supporting that is property tax collections remain extremely high. As of May 31, 2015 our current collection rate for current taxes that are funding this budget is 98.9 percent. That's even slightly higher than last year. You keep thinking we can't really collect much more. Remember when you're doing 140 million or so in taxes, 1% is 1.4 million dollars. So I mean every percent, you know, the difference between collecting 96, which is you see in some places, versus 99 is a lot. Is it a lot of money that funds our budget allows us to not have to use other sources for it? Our tax collection program and the linkant program appears to be, it's so well-run, it appears, and our demographics in Hinton County are good too. I mean, it's not like the RSIM areas. In 2015, we're going to collect over 99% of our current taxes. In 2008, when the recession hit, we still collected over 99% of our current taxes in 2008 when the recession hit was still collected over 99 percent of our taxes. 2000 when the take bubble burst we collected over 99 percent of our taxes. We appear to be quite resilient no matter what the economy throws at us. And again our average collection percentage, and within five years, we have 99.7% of taxes levied collected. So there's not much over the length of the role that's going on collecting. It got the length of tax attorney more card for their income, don't we? Very good program. I mean, it's a long term program, but it's all been in place and administered for years They say laugh and so I guess it's okay But again, I mean and again for a budget our size you do want to ponder what it means to you know collect To not leave say 2% of your taxes on the table uncollected for whatever reasons Uh, and there are lots of reasons probably might not be paid. But that gives county a big plus of a lot of other entities. And believe it or not, even with this small amount, through May 31, 2015, the tax is penalty and interest on delinquent collections, total opportunity and knowledge. Even team that little amount remaining there are a lot of you know that does actually add up and that's significantly over and some of that's also when property changes its use and losing the extension or taxes there that are called the link one but they're really not there's not probably our current lady so again that's an exceptional boost there. Real quickly, let's see. Yeah. Of great significance to this year's budget. I don't think he can stress it too much. We already know from the Crazel District a fairly solid number for the amount of new property going on the rolls this year. Prior to 2008, the county had managed to hit up to $2 billion per year, which is a shocking amount of new price. You know, it's a lot of construction. 2009 it dropped about 700 or 800 thousand, and since 2009 it has come back recovered to pre-recession numbers. Last year we were almost at 2 billion. This year we're at three big. I mean we're we're we're we could well exceed our maximum by 50 percent which is fairly amazing. Some of that is property from major developments that are under some sort of tax agreement. But we will still recognize a terrific amount of first time revenue that will fund the growth in this budget significantly Okay, so it messes just that is an amazing number Right, and we get about two million more tax revenue even on with no tax increase whatsoever will get about 2 million more than we usually get this year. So it's a quite a year. And so we'll move a little faster now. OK, and then there's actually another intricate thing is that when we get to the county and all taxing entities receive a certified role from the Frazel District on July 25, that will be what our budget would be based on. That's what we'll base our numbers on. Throughout the year that certified role changes due to challenges to the Frazel that are actually not granted to changes in use. And when those happen in the year, the tax amount changes for those individual tax accounts and in the county our size that actually this year we've seen that kind of growth during the year that accounted for another 800,000 to fund this coming budget. It's just another kind of surprising just kind of a surprising thing. You really have to know, you have to have experience with how profit taxes work. They even be aware of that. But it is another significant source of revenue for us. And again, it's about just said, final values will be required to be issued on the 25th axis of the 27th this year. We're hearing that they're going to do that on the 24th. We're hopeful that they'll still fall through. But anyway, that really is the final piece of information. It's the final major piece in the puzzle of puzzle of our budget. You know, it actually will take shape then. We have very good numbers at this point and we're very much. New property will not vary. We have 25th and Statue of Nusk that falls on the weekend. I'm thinking maybe it does, but anyway. So, anyway, there's more information in the packet. More in there. Donna can we go back one more time? Okay, thank you for seeing. You just want to look at the picture. Okay. Another major source of revenue in county our size is the optional $10 fee on vehicle registrations that county has assessed for many, many years. I think maybe since, at least since 1990. It is optional optional it is pretty like embedded in our embedded in our budgeting process and in accounting size of ours with those ten dollars when you do it have six hundred thousand or six hundred fifty vehicles these hundred fifty thousand vehicles it adds up to six hundred about six million dollars and that's it That funds roading rich specifically. We also receive a commission or a fee on handling actually administering the automobile sales tax program for the state. State gets the automobile sales tax. We administer it through a horrific amount of work getting money collected and reported to the state. And we get a 5% commission on that, which again in a robust economy will total up over over $4 million. Now this does go in the general fund by law, although it has migrated over from the road and bridge fund. But it's taking tenure process. I don't understand that at all. But it is still, but net to the county is the same. And again, in a very robust economy like we have now, again, this becomes a significant social brevenue. And it goes into the general. And there are increases of about a total of 500,000 from these two sources. From these two sources of the commission on sales tax and the $10 fee, there's going to be $500,000 added to a next year's budget. And besides the dollar amount there, that is also very significant to show that growth in our budget is matched by growth in the demand for services. We only get that money when the tax office does another transaction. You know, we don't get it. We don't get an increase there if the business is going down. So you always want to stay, you'd love to stay in your budget a component of the revenue that is generated by the man for services. We don't have, we always have a lot of that, but a lot of our services is better than that. I actually grab a new. I'd be curious to find out what the impact of current housing down their ability to issue passports. They may be open by now as well as Dallas County shutting certain offices down. I know that my the county clerk's passport office, we do get revenues from the federal government for doing that don't we, as well as our vital records from the state of Texas. I mean, there's constantly 30 to 40 people in line at any given time at our building for passports. Passport offices are being shut down everywhere. And I'd be curious to know. I think town County is back doing it again. I'm not positive. I don't know the specifics on that, but I do know that it's administrative just County Clark's office. and it and county the issues past force and that will change is this year or if it's been an impact in the last several months the easy to find out and if I get that report back to you and governmental revenues or another one of the sources this is one that fluctuates based on the economy the state and federal government economies a lot of most of the intergovernmental revenues are either contractual or grants they provide funds for additional services that county wishes to administer like the cities ready in it cities readiness initiative grant that's toward approved today. It does bring money into the county, but it goes out at an absolute equal amount in services we wouldn't otherwise provide. So most intergovernmental revenues, while they add services, they have a net zero effect on the budget. They don't really, they're never a bit of a budget windfall. They're more about service, they're never a bit by budget windfall. They're more about services and they most of them so the communications contracts we have the tech services contracts that we have prisoner housing contracts we have things like that. Those are they supplement the budget because they allow us services that are not paid by taxes, they don't usually have a big net effect. We'll point out that prisoner housing revenue has gone up. The Healthcare Relief Fund, which we have a report on here today is suffering because it's all off-dessment earnings off-the-trust fund. Anything that's entitled to investment earnings is going down. The first thing one of the biggest impacts we've had is that does add new programs any money or the programs through the health department, through the Medicaid expansion, Section 1115 waiver, this rip, every acronym known to man, and we have it. But those do, are doing great new model programs, and they're really saved. They actually are met, savings, or revenue enhancements to the county. Now, ever long, those last. Those are great ones there. These of office are the second largest source of revenue. Again, these we like to see these grow if the county's growing. It's just a great sign because that means people come to the county for services for any variety of services. They're projected. That'd be catch up with myself. There are projected, that we catch up with myself. These are projected totally countywide at 18.7 million. So they are by far the largest, the second largest source of revenue. They grew significantly last couple years to come, primarily because we raised the optional records management and record archive fees awarded contract with County Clerk today on the records management fee. That is a required fee but it can actually range from $1 to $, but that's a gigantic fee when you raise it at 10. So other fees are tax office, the tax assessor collector who's business is just growing every time. Their fees are going up. Some other offices are kind of a little bit stagnant right now, other than that. But there's no real pattern in things one way or the other. There's summer going up, summer going down, overall they're very steady, source of income for the county, of course always think, remember, almost every fee that we the county assesses is set by statute. Very, very, the records management is one of the few that we have any way whatsoever. Most of them are by statute and they are, you know, a fee for filing lawsuit hasn't changed in about 20 years. And so I mean, quite frankly, whatever it costs in 1995, it probably costs the county more to administer a lawsuit than it did back then. But there are good social revenue for us. They're a big part of the budget. Fines are... And there's vast number of fees to this county's strip. How many special fees they are that have to have special accounting and separate budgeting there are tons of those. Court fines come from Justice Peace County, County Criminal Court's and District Courts and they are there is a statutory variances that can be in an individual fine. There's very few set finds. There are a few set finds like a parking, handicapped parking is a set find, but many things are not. A lot of that's up to individual judge discretion and a lot of it's up to the individual defendants ability to pay those fines. Fines are actually very stagnant right now at all levels. There are various lots of different reasons because this is a, you can just think about getting an individual case to court, whether it's a JP, just-of-the-peace traffic ticket to a major criminal case in the district courts. So many moving pieces there, that their variations, and they're very interdependent, and things affect those for your numbers, you're just gonna go down. So the fines have actually shrunk, even from 2012, they shrunk almost 8% probably. We do have on the plus side two different collection programs going. Put this county run as mandated by statute and a contract collection process going with the same attorneys equate the link with taxes for us. But that's that is one that's for various reasons is not you know I mean again it and it just doesn't you know fines or fines are a part of the criminal justice system. They are a need the necessary part. The revenue we get is not the reason they're done. You know we like to you know the money helps but that's you know criminal justice is way about more than make this somebody right in the search for a panic case. Interest income at one time was a major source of revenue. It is absolutely not right now. It's hardly worth it. It's almost shrunk from nothing. The only thing I would say about, I mean, it's not, it's not an important part of our budget all. Our investment program really now is about diversification, liquidity, and safety of principle. You know, return just, you cannot, we will not chase return, return on investments is not worth chasing and any risk at all. Now, I believe, I think we've missed a Martin city of Luke, you know, Federal Reserve is poised right now to a mid start. The gradual climb of interest rates back from the historic lows that have now, I mean, we've just been sunk, sunk since 2008 and 2000 can or so. Possibly in three or four years, the county will get a tremendous budgetary, unexpected budgetary plus from interest rate. When they ever get back up to 3%, if interest rates got up to 2% to 1.5%, it would mean about $4 million to the county. Like that overnight. We certainly not budgeting that this year. So that's more that's more discussion than it needed. And Miss Elaineainus Raybius for just that, all those many of those actually are fairly large sources of funding. They're come and go, and some of them like the forfeitures of the sheriff and the A.C. Those are called misalaneous because they're not really, they're just kind of an award. They're not under the control of the court, so they're not really included in the budget, for say. There is some bond forfeitures, rents for various offices, phone fees, court appointed attorney refunds, believe it or not, as fairly significant of the, the offender's or own probation actually pay a fairly significant amount of money back for court plan attorneys. Not as significant as we pay out. I mean but there are the sources that add up to free million dollars a year sometimes. Again in a but in a 240 million dollar budget. It's not not a lot. You know it's something but not a lot. But again, there is, there is, there is, there is sound management practices maximizing everywhere that you we can legally, no matter if it's a, if it's a $100,000 or $50 million, we do like to make, you know, we won't everybody doing their job and getting money to reduce. Okay, fund balance and reserve funds. We will, we're about, we're budgeting a fund balance drawdown in the general fund of $6 million. That is pretty much been our practice. Reserves in the general fund or an extremely healthy level to meet cash flow and contingency needs. We budget a drop of drawdown really at the manage that fund balance but on the expense if we spend 100% of our budget we'll have a drawdown if we spend 95% which we do every year that will be basically the six million dollars we'll be saying we're're going to not have fun amounts. We'll not go down to all other. And then we do part of that is transfer the capital replacement fund, which is a very successful program for the county taking reserve funds, moving for the special fund for specific uses approved by the court, and allowing us to avoid any type of additional debt for that. That's a very positive program for county. Mr. Martin said we talked to some ladies yesterday. We talked to Senator and of course tomorrow. Talk to the bond riders. Underwriters of turning tomorrow. This is such a plus when we tell them that. We know, we're doing 11 million dollars in tax notes, but we're not doing another 10 million of the calls that we're using current funds out of it to not, and not hurting our reserve fund policy. That's a, they love that. I mean, it's an Instagram, it's a good financial management tool too. Presented in fund balance is 52 million. That is a lot of money. Plus remember that much of that though is and some of it is in you know is in special funds that you really can only be used according to certain terms. And again in a $150 million budget that's 20 percent or so. You know that's a very reasonable level. That's a very reasonable level. It's a lot of money, but percentage wise. And for a government who has a negative cash flow from October 1st, through the end of January, we are speaking. We have to have funds, just cash flow is proven. And then, floods happen, tornadoes happen. You never know what's going to happen. So it's just very, it's a prudent level of money. It's a lot, but in the overall picture, not too much. And it complies, more than complies with our adopted fund balance policy, which is another big plus for the county to have. We're two, we're taking draw down six and putting forward an account for improvement. What's the difference? It is the other two in the general fund. It's contingencies. It's just part of the overall resources that are going to fund. I'm sorry. I'm not talking the microphone. It's not it's not earmarked in one space in particular. But again that would be budgetarily if we spend 100% of our budget we'd spend that two million out of reserves and reserves would go down but you know we have never spied down the rate yeah we've never we've never quite actually more than 96% of the general fund budget in the last 30 years. That's a very common practice we've been doing that for years every second member. It's very safe. We budget that draw down more. Is this to manage the actual any fund balance? Sure. Again, we don't there's it doesn't serve the county or its citizens if fun balance is this some astronomical number that's ever put to use. All right, great. This is part it's part of its humanity. I know we've done it in the past. I was just curious if there's anything specific. Now it's not earmarked. It's not. It's just part of the overall thing. What we did. OK. Summary? OK. So the size is here. The big sources of revenue in one spot, taxes, vehicle registration fees, and fees in office are all, I mean, they're showing very good trends. Exbase growth plus well administered program in taxes equals a lot of benefits to the county. Robust economy means more money from delivering the services we have a registration and from the fees of offices for the services our elected officials deliver. And at that point I think I'll wrap that up. Right when you're talking. Perfect timing. Thank you James. Again as you can tell that's a huge undertaking and it really is what we need before we can start the process and it always does an excellent job describing that for us. Expenditure changes, we're going to get into that side of the budget which is my baby. You'll see a large increase in our budget is tied to new building expenses. As you know the capital replacement fund was established and it is going to help fund some additional money for the FreeSync 4 Government Center, total $3 million, an anticipated shortage for the Frisco Government Center at $1 million. And then a new office build out for technology services at 168,000. We are happy to recommend the 5% salary increase to all eligible employees and officials. That includes benefit rates, et cetera. We've had some turnover throughout the county, which has lowered that increase a little bit. But we're looking at just under $3.5 million in the budget for that. debt service payments for road technology and buildings as we talked about before the budget is increasing $3 million, $29,000. Repairs and maintenance, that's a large ticket item in this budget. There's $266,000 in the budget for remodeling and additional $70,000 plus for landscaping expenses. Another large increase is for computer software maintenance. As you know, we've purchased several new systems lately and with that comes long term maintenance. that's an increase of $301,000. We also have ADA repairs in there. This is a significant amount of funding that will be addressed when we update the audio video system for the courts at the Don County Courts Building. So that's $718,000. We are hopeful that we can get some variances on some of that, but we have the money earmark just in case that's necessary. We also have some additional increases in service contracts and other things that fall in the repair and maintenance categories. A computer equipment and software, Kevin and I are both proposing this year that in lieu of leasing computers over a four-year period that we go back to purchasing them. And with that, we would purchase them out of our capital replacement fund each year in lieu of that. That is a very cumbersome process and we hope that this will be a successful endeavor. It's $770,000 impact to the budget though. Again it's taken from capital replacement fund which is our fund balance drawdown so it shouldn't be affecting the rate. On our you still talking about rotating those. Every four years. That's our current plan. New hires are included in the budget at $716,000. And we'll go over that list here shortly. We have 12 positions that will be recommending as well. We have Nysolane's court expense increases by $660,000. A significant part of that is for institutional care, which is a part of the juvenile probation budget. These are court-ordered placements. We also have funding in the airport, the Dred Court. We have increased in court-affluent attorney fees and a fairly significant increase for psychological and counseling expenses that are included both in the probate court and the juvenile probation budgets. We've been talking about the audio video upgrade for the various courts for several years and we're happy to include this year for the first time $635,000. That number has been lowered from what the original proposal was submitted due to the fact that the juvenile court room is in such terrible shape. The judge has asked that we not proceed with that one at this point and we're expecting a capital improvement request to come forward during this next process to address her courtroom. Personally, when I went on a tour, not too long ago and we're definitely going to need to do something in my opinion for that court room. So this will include upgrading the audio video systems for 12 courtrooms at the court's building. As you know, we all talked about previously when I had to place a budget amount in agenda about tax incentives, we have two agreements still remaining that are fairly significant. So we've had to increase that budget by $525,000. We have reclassification recommendations. We'll touch on as well. They include several positions at $499,000. We have also included funding, significant amount of funding for in-par video cameras for the Sheriff's Department and replacement units for Constable Precinct IV. So we are proposing that we replace 66 of the end-car systems as you know. I think it's been reported that they're failing. They're all various different models and this will help get us started on get into a replacement cycle for those. Donna, is it, is the in-charge systems only, who would have those? Basically public safety, share to carmen. Not all of the constables want them. But all that do want them. All that do want them are included. I believe constable four is the last that has requested them and they are included in the meeting. Thank you, ma'am. Increased transfers this year. As you know, we have a courthouse security fund. When we pay for the security guard for this building, we have to budget that because it cannot be funded with the fee. However, that fund has been dwindling down over the last few years just based on the contract we have at the courts building in other end juvenile. We're having to supplement that fund an additional $100,000 to this budget cycle. They just don't have the fund balance anymore to continue to support that problem fully. Again, we increase the capital replacement transfer this year from 3.5 million to 4 million. So there's an additional $500,000 there. And we had previously had to fund the fire code enforcement department. The last year the Court approved moving a position back to General Fund. So that eliminated that issue for us in this process Utilities as you all know utilities continue to increase we've been notified of right increases We have 433,000 or increase in this year's budget 250,000 for electric 147,000 for gas service, and $41,000 for water service. So that's just something we absolutely have no control over and is included. Our radios and radars, $361,000, that's a significant amount compared to what we usually see. This includes 67 replacement radios in the Sheriff's Department and 23 in the jail. These are to replace the older non P25 phase two compliant radios. This would be a four-year phase in cycle and this would be the first year of that plan. We are hopeful that if there's money left over from the radio modernization project, and this would be the first year of that plan. We are hopeful that if there's money left over from the radio modernization project that we might be able to replace it at these sooner and eliminate at least one year cycle of that. Faberoptic expenses are included in the capital replacement fund. This is just additional funds needed. So we instead of funding that with tax notes, we're funding it with capital replacement funds. New buildings that we're precinct for and the frisco. I believe so. I can get back with you on that. I just talk to the top of my head. I can't tell you that, but I'll get back with you on that. I just talk to the top of my head. I can't tell you that but I'll get back with you. Prisoner Medical Expans. This also includes food for the jail of increase of $251,000. Operating equipment. This includes various things like document skinners, the AEDs, the automated external defibrillators. the AEDs, the automated external defibrillators. They're 19 requested for replacement. They've reached their life expectancy. We have a major camera upgrade that's necessary for the quartz building. So with that, also there are 20 ticket routers that the Sheriff's Office requested through their Sheriff's for Fittorphone. That's included in that $238,000 figure. Survey's titles and testing. This is for various road projects that was submitted by Michael Tobiello. It will take care of testing for country club, fruit road, rock hill, sand bass, and union hill. country club, Purt Road, Rock Hill, Sandbass, and Union Hill. So that's a significant increase in the budget, but it will help fund the various materials testing, et cetera, for those major road projects. Road maintenance equipment is included primarily for precinct four, includes a boom, lower-in-a-chips spreader. Whatever that means. I do know. I'm just kidding. Postage expense. This is a year that elections will be mailing out a new voter registration card. So we see this increase every other year, but we're also seeing an increase in the tax office postage because many things have to be sent certified now. Plus an increase in the price. So, $142,000 just for a postage and the number of accounts keeps going up. Social Service Agency funding, there's been an increase this year and the Social Service Committee is recommending a one time increase in this fee in a recommendation for each agency totaling an increase of $80,000. Yes, we all know we expect those funds to decline next year and all those agencies have been notified that this is basically the recommendation is a one-time increase. We did delete two slots from the budget and we'll go over that shortly. We have put those funds in contingency for some court action. Miss Laney's supplies and equipment reductions are included. We have some rental reductions. Again, with not leasing computers, we'll have one year that will expire. And then we have Miss Laney's office rent, not leave. That's the Carrollton lease for juvenile probation, is only budgeted for a very small portion of the fiscal years in resulting in a savings. Reduced contingency funds, the capital replacement fund, we actually allocated more into various projects than we had in the past. So there's a three million dollar reduction in the contingency bond, but again those are allocated for specific projects. We do have a small increase in non-departmental, and there are some other decreases in other budgets as well. So the grant total is the total we're recommending an increase in overall budget. Let me ask a question, canage. The last session will legislate your log going to be voting in November concerning the increased home set exemption. So the tax office will be sending statements in October like they normally do. But then obviously everybody is going to vote for the increase in the homes to the exemption on school taxes. But that means that the tax office is going to have to send out a supplemental bill for everybody that gets a school tax bill, which is, by the way, everybody. So it just really doubled their post-eglion item. Is that a lot of things that they're going to provide. They're going to provide the same thing. They're going to be a lot of things that they're going to provide. They're going to be a lot of things that they're going to provide. They're going to be a lot of things that they're going to provide. They're going to be a lot of things that they're going to provide. They're going to We're pretty confident on the show and Stacey are pretty confident that we're playing at SAFE and that we think we'll save money by doing it that way. They've got a plan for it and I thought it was an excellent plan. And they're working with the... Can't imagine people vote NO. So... Absolutely. It's a strange way for the legislature to do that. It's hard to have a January 1, 2016 effect of date, but then kind of crazy. They can't use that in their campaign literature to talk about the lowering of taxes. I think they've worked with other entities, and I think this is gonna be the way most of them go. And it's a very prudent way, and we'll probably save a significant dollars by doing it this way. Yes. Yes. And we have it in writing from judgment for our line that they are all in agreement with the plan that's being proposed. Put a temporary plan in that upgraded in temporarily for 50,000. But that was in the hopes of them requesting. And everybody signing off on this. Is your microphone on? Sorry, it's like 80s enough. They're all getting the same sandwich. I mean, we're not going to allow each one to, you know, remember when that show 80s enough, they'd go to the next, they'd say everybody gets, you know, the same. They're all getting the same. There's a little variation in cost for each. It's minimal. We're not letting them customize it per person. Absolutely. Right. Because I've reminded them that even though we know that they're going to be there a while, that there is a successor that will be there and we don't build courtrooms for particular people, we build it for them and the future. Right. Okay. So we're not, they're all going to get the same thing. Right. Nobody's going to get anything special for them. Correct. That is correct. And this is what they requested. They requested it and they all signed up. So when? Well, I don't have a signature, but I haven't had an email. So we won't get complaints. But you've got it from the administrative judges that they're all on the screen. And he has met with them and assured us that everybody was an agreement. Okay, because remember when we redid the fourth floor we had several judges talk about oh the ostentatiousness that was done by those county commissioners and all the money that was wasted and all the TV screens and they all requested them to be taken down Some of them remember and I was like look that was y'all not us I remember But we've been assured that they're all on the record But we've been assured that there are five other records. So that's all we can go by at this point. So they're all going to get the same thing? No, we're getting treated differently and they requested the upgrade. It did. Okay. Is it, I know the audio has been a problem. So what is, what does that improvement look like Donna? Can you remember specifics of what they're doing if you're talking about TVs and what is there? It also includes, right now they have issues with being able to show videos during the court. This point include where attorneys can present their information there from the court room. They'll all be trained to learn how to do that. I can give you a more detailed information for your reference packet for one of our upcoming meetings that will summarize that a little better for you and you'll see each one broken down. So they're all going to get, it's generally used for board dire and stuff like that. Yeah. So when you're presenting various types of evidence. I did read this particular company that we're looking at has worked with Dallas County and everyone did go view those systems in place there and we're happy with what they saw and so that's why we're recommending what we are. So, some of it include the docum, in other words, being able to project the document on an A, B, a screen. You know what I'm saying? Yes, not like that. The one that's usually in the middle of the... Like an Elmo. Yes. Like this and it's rather than... That's part of that package. Yes. Well, I'll be ADA compliant. So, if we have anybody with engineering impairments, that they'll be able, any person will be able to use that courtroom, not just to take a report. First, the expert. From technology services, Brian King has been very instrumental in working with the company on this and can probably give you more, a lot more than I can. From the best I could recall, the major difference between the setups when the courtroom is the document camera. I think the county courts did not want the document camera or district courts did. I may have that switch, but I believe that's the case the county courts did not want that. But they'll have inputs at the council tables and they can project on the screens in the courtroom. I believe there's three screens for courtroom, not five. I thought was original in the first, I believe there's three screens for courtroom not five. I thought was originally the first on the fourth floor. If anybody has a hearing impairment that they will be able to adequately use the system. Yes. Yes. All the courtrooms will be upgraded for the system. Oh, well, just not particularly everyone. Okay. All 12. Thank you. Okay. If we're ready, we'll move on to the new positions that are included in the recommended budget. There are 11 full-time positions and one recommended from part-time to full-time. Again, we talked a little bit earlier about County Clerk. They did request five positions. We are recommending three two deputy clerk ones and one deputy clerk two to begin to be effective March the first. We're not expecting that facility to be finished until March or April. There'll be Louisville. According to the project schedule from Michael to the OLO, it shows a larger April start date. So that's what we went with. Director's light. If it's sooner than. Contractors are like preachers. Yeah, they'll over embellish time. So we're be close on that date. We'll talk about this before but aren't. Wouldn't it if you're expanding an office in an area would not the burden in the home office be decreased? Mrs. Early not necessarily from what we can tell it's it'll be decreased. Mrs. Early, not necessarily from what we can tell. It will be hard. That's why I'm only recommending three to begin with. It's very hard to see how busy they're going to be. We made phone calls. But in crossroads, for example, they have two employees there. And in Carrollton, they have five. So until that is fully operational. We're not going to really know what it's going to take. We're going to put it this way and I brought it up earlier. At the right it's going. The Carrollton office almost does this many, if not more at times, passports than the office here. And certainly in Crossroads, but the main office here, some of that will, I mean those people are coming from everywhere. Some of that will decrease because now they'll have a, Have you checked with her if they're going to be doing passports there? What else they would? How about your building? Yeah. Well, you say, yeah, but you need to make sure because... We designed it for that so there would be a pace to do the picture. No, I understand it, but we... The Frisco, the new Frisco building, the passport office turned them down. The feds turned them down, the issuing passports, even more. Yeah, just, just, I'm going to just say, I'm cautioned to you. I hope they do. As I mentioned earlier, the two additional positions they have, we did not put in their budget. We did reserve some funds in contingency, and if at some point in the future, their workload has increased, we could certainly tap into that mining that's earmarked for that. District clerk, we are recommending two positions. We received letters of support from the district judges, the county judges, the sheriff, the DA. Currently they have situations where they do not have employees in the court ring to handle please. That has created some issues with missing files and bailiffs and other employees having to do things that are outside of their responsibilities. So we are recommending those to senior clerk level positions for that purpose. No, and I'm not management position. No, they are not. Now they did ask for five and I'm not sure if you're going to see any appeals for that, but that's why we recommend it to. I think there can be a lot of efficiencies built into the district work by using the Internet to disseminate a lot of the documents that they have. So I don't know what the other feeling of the court is, but I would like for that to voting on Newhars, if you want to pull that from the list, we absolutely can do that. I want to feel that, have that disgust to the additional employees. And as I mentioned before, in death investigations, they have a part-time position budgeted at 17 hours a week. They always run over in their line item, so we're proposing that that position be made full time. Financial, we are recommending the internal auditor position that was requested. In facilities management, again, it's the electronics technician, but we will also free up some of Kevin Carstaff to do other things as well. In public safety we're recommending to one position for the county jail which is a deputy sheriff transport and a sheriff's department laboratory manager. Department of Laboratory Manager. We did ask them for a prioritization of all their departments and these were their top two priorities that were requested overall. I'm going to understand in the jail population going down. We are still leasing beds to other entities and I think James had projected an increase in revenues from that this coming. Did you spill the overall jail population reducing? I think based on the increased revenues that we're seeing from out of county prisoners, that has been what we've been experiencing the last year. When we go through that we'll be able to kind of provide us with some test kits for going in. Sorry. And you provide some jail population statistics. Absolutely. If we have less present we have less prisoners I don't know if we would need an additional transport officer. Is that lab has given county health or the staff to give it to forensics? forensics? In a mental health deputy? Is that transferred for some mental health? No, no that that's not one of the mental health positions. Again we ask for their prioritization and these were their top two. Well Donna are we going to get in the back up here which I'll do a great job with. Is it the justification behind these going to be in here or can you get that to us? I can certainly get that to you. It was in the initial request volumes. That's a lot to go through so let me pull their initial request reports and we'll get that to you. Is by next meeting okay or? Red and bridge precinct one. We're recommending the driver equipment operator and the for precinct for the lead mechanic position. the lead mechanic position. In essence, precinct force not really earning a new position because you'll see here in just a minute, we're recommending to transfer the mechanic form and position from road and bridge to the vehicle maintenance facility. As you all know, they've been helping out for the last several years in that area and it's a full-time job to work at vehicle equipment so that position will be moving as well. So the detailed report is on page S41-344 of your buying and again we will get you the various justification submitted to us for these various new hires. I'm in charge. Employee reclassification and job title changes. I think you all received an email update from Amy about this a couple months ago. There are 213 reclassifications being recommended. This includes what departments requested as well as adjustments that are being recommended by human resources for all deputy clerk 1s, 2s and 3s, as well as administrative specialists 1s and 2s, assistant directors and registered nurse positions. There's also some job title changes included and that very detailed report is actually 15 pages long. It's on page S45 through S60 of your packet and we'll be talking about that in more detail when it's time for a vote on that. I'm sorry that should be three. One, two, and three positions. Are these assistant directors, the ones we said no to last year? Didn't we say no? That's correct. That's correct. So what's the difference? Why are we doing it? Because there's, I'm recommending it again because there's still 20, 30, some of them 40% below market. I'm going to fill that and we'll consider that separately. I don't... Sure, there's a lot of... I've got a page of those here to look at. Well, how many positions is it, Amy? Go back one, slide. 13. 213. We decline the assistant director's last year. We recall. Okay. We've also this next slide shows some transfer positions. Some of you will probably recall back in 2006 and again in 2010. The previous county clerk offered to fund some of the records management positions out of the records management fund. We knew at the time that that occurred it was a temporary fix and it provided us some regulatory relief and we were very thankful for her offer to do that and they had a significant buildup of fund balance reserves The time has come now that their fund cannot support this so we are recommending that all seven of those positions currently in the county clerk Reckers management budget be moved back to the general fund So that is going from a fund that self-supported through a separate fee to the General Fund budget and there's just absolutely no choice. We have to do that this year. Now, the funds that are left in that records management fund are specifically for the archive program and has to be maintained for the reserving those old records. So, we also, like I mentioned before, we're recommending transfer the mechanic form from Red Bridge 4 to vehicle maintenance. We also had a request this year from Dr. Richardson that they wanted to create a new department within Public Health Clinical to track juvenile detention health. As you all know, we have a separate budget for jail health and they are currently intermingled with the jail staff. So we are transferring, recommending to transfer five positions from the clinical budget and the jail health budget to a newly created department in public health fund. There are 11 positions that are being transferred between the various public health grant budgets and the clinical budget in order to properly account with the various grant and clinical assignments. So after review of that, they felt it was important to go ahead and I absolutely get these changed so that they're actually working and being charged to the proper budget. In public safety, there was a juvenile accountability grant. You all probably remember we're recommending that that position be funded just in the sheriff's budget as you may or may not remember 84% of that budget was already being absorbed by the county so we're just recommending that it be absorbed as a part of the county budget this year. There's a detailed report on page S61 through S64 of your packet that includes each one of those slots and how they're moving around. Again we talked about some deleted slots. Veterans court grant that includes a part time or half I should say half time position that's charged to the county criminal court number three and half is charged to the veterans court grant We are only eliminating it because we have not received grant notification However, we've earmarked funds in contingency So that if a chance it did not get to renew this position would still be So that if a chance it did not get to renew this position would still be included in the budget. So we anticipate we'll get that and we'll handle that with a budget amendment just like we do all of the grants. In road and bridge engineering, there's one position that is currently vacant, the construction stormwater management position has been deleted. However, I have also, I know that you have a difference of opinion maybe on whether that position should be maintained. So I have put funding in contingency for the court to talk about that and make that determination during this budget process. We'll get back with you. That will be fine. I figured I was safe to do it this way versus totally deleting. Okay, also we have just a quick breakdown of services. We always provide you this information that shows that 58.5% of our budget is mandated. Essential services total 32% and non-mandated is 9.5%. There is a breakdown on your packet on page S28 through 36 that breaks down each and every department and shows the category that we have included in. We also have in your packet, oops, we won't go over it today but there's a number of positions by department that gives you the 10 year history. I know we look at that a lot when we're looking at adding new hires or any departments here to appeal that. So on page 66 through 1772, you will see that full phone report. Quick summary of non-departmental contingencies are listed here. These are our normal contingencies that we typically include in the budget. We have increased the personnel contingency quite a bit based on what we just talked about. You're marking some funds for positions. We also have $200,000. When I say for changes or appeals, it could also be for if James and I miss the vote on our revenue projections. So it's a little safeguard that hopefully we won't need, but it's there just in case our estimates are off. Basically, the regular contingencies are all the same. We have a slight reduction in court order contingency. However, we allocated a little bit more to a specific court this year as well. There is another expense that I failed to include on the PowerPoint that I thought about last night. And I know that when Dr. Richardson was hired, he talked about the importance of the health department being accredited. And so we have included $87,000 plus for his request, which will include a community health assessment for the National Public Health accreditation. It also includes funding for a strategic plan and all the fees associated with that. So I know that was an issue that he mentioned to you when he was hired a year ago and so we have included those funds in the budget for that process. Kind of out of order but I felt bad that I didn't include that on my slide because that's very important for you to know. Fixed car allowance. Again, this is allowances that court has already provided to individuals. There are no requests for new allowances for individuals. The decrease in the budget is there were two new cars that had included fixed car allowance that we are not recommending. The last year that there was ever an increase in the fixed car allowance was in 2005, some 10 years ago, where the majority of the physicians receiving that all received $100 a month increase. I had been asked to research when that last occurred and so I wanted to provide you with that information. It's kind of hard to tell, but in 2005, the price of gas was about $2.20 a gallon. And what we're looking at now is $252.60 range. So if that's something you want to look at, that's about a 17% increase from 220 for gallon to what we think it is today. So that's there for your review and... I think that's something we need to look into. If there's a scenario, y'all need for us to work up. Let us know that and we can provide that at a future meeting. It was roughly 17%. Did you work up a 10% and a 15% scenario? Would that be all right guys? I think it's fine. We'll be glad to. Can you? Ten years. Can you? Can you? I have a ton of flies. I use oil, everything. Cost of the call to begin with. The next chart is just a quick recap of what's included in the budget in the way of capital equipment. This is an equipment over $5,000 unit price. You'll see that's listed there on page S81 through 91. You'll find the detailed report by department that includes all capital equipment that's being recommended. A quick recap of the vehicle assessment committee recommendations. The committee met the result of that meeting was about $79,000 in savings. The committee reviewed the condition, mileage and usage of the vehicle and transferred vehicles when appropriate. There were 30 replacement vehicles requested, 28 recommended by the committee, with one surplus vehicle being changed to a replacement. And we also have four new vehicles requested for new hires, two of those of ones that we are recommending that have been included. There were two surplus vehicles requested, and three being recommended. One was requested for replacement, but the committee is recommending a newer surplus vehicle for that department. We did include $100,000 in the vehicle repair contingency because we are self-funded. So we have monies in place if we need to repair or replace a vehicle and it could also be used for any anticipated variants in processing of the vehicles. Pages S92 through 107 includes the complete vehicle assessment committee report. As you know, last year, the court approved and the committee recommended some base pricing for various departments. So basically the constable share of patrol and emergency services include base pricing. All others require a quote with various equipment attached. Departments can request less than the base price, and you request, over that, requires commissioners court approval. Departments have the flexibility to purchase equipment of their choice up to the budget's amount. And other vehicles, like I mentioned, such as jail, mental health, and vans, require separate, separate clothes. The committee recommended a base price based on the following share of the troll cars increased from 43,000 to 45,000. Emergency services decreased from 42 to 39,000. Constables increased from 39 to 41. We may be having to bring something back to you during one of our peel workshops based on what we're hearing as far as the cost of vehicles. So these numbers may be changing, but we'll get back with you at next workshop. changing but we'll get back with you at next workshop. So we're almost finished. Social Service Agency funding. They requested funds a total of $4,000, $11,000 plus dollars. The committee met and they're recommending as we mentioned $330,000. This is equal to the revenue for 2015, which is an $80,000 increase. Request for reduced by $81,781. And the agency has been notified of the committee recommendation. I did give you all a hand out this morning. It's a more detailed memo from Dr. Richardson that recaps that social service agency committee meeting so you can get the gist of of what occurred during that meeting so that's there for your review as well and we won't go over that in great detail today. This next chart shows you a quick recap of the agencies that are being recommended for funding and at what level. Library funding was included in the budget last year for $340,000. The library requested $347,700. We have libraries such as Denton, Coppell, Rhona, Plano, Frisco, and Lake City's that do not receive county funding. So we have, as you know, Lake City's, I believe, last year, opted out, so we don't have that library this year. We did include $347,700. And after looking at this, I'm thinking that there's a mistake on your spreadsheet. So I have got to contact the library person who put their proposal together. So we might be back to you with some changes on that. At this point, I'm just not exactly sure, but there looks like one agency's been put in others or not. So I need to verify that information. But on page S109 and 110, you'll see additional information. Building projects in 2016, there were 27 requests submitted by the Department for Remindment tolling $786,000. We are only able to recommend five of those, but the cost of those are fairly significant, so the cost is $3,000, $39,000. This is primarily for adding heat to the lobby of the courts building and to retrofit the front doors. And this is a big concern that was, this was actually submitted by facilities. That project alone is a cost of $231,000. Going back on the libraries. Yes. Is the backup of their requests in here? Yes. It's in the 103103109. 109? Uh-huh. OK. It's in the 1031010109. Uh-huh. Okay. So, what, is there any way to per capita figure out how many people are living in the unincorporated area and what we spend on them for libraries? Okay. There it is. But, if you, what's the question I can't hear you? My question was, is there any way to figure out how many people are in the unincorporated area And what we're spending on them for library access can remember we pay the library to allow people who live in the unincorporated area Come in. Go to the library. I think all the major libraries except for for Carolton pretty much you can't go if you live in the unincorporated area. You have to pay a fee to go to Denton. You got a fee to... Not legal. That's not legal if they take our money. Well, no, I'm saying because they don't take our money off. The six libraries that didn't request county funding. Think Louisville? Probably we get money to Louisville and we get... And Flaurman and Dustin. Flaurman. Dent and Claremont, and Justin Claremont. Claremont. Claremont. Denton, Prisco. Denton, Prisco. Don't take it. Didn't even take them on. Denton got a wonderful library system, and Prisco has a tremendous library system. I just wanted to know what we spent for Capita. The source I used, which is readily available, is in North Central Texas Council, the government's does region-wide. Area-served population estimates each year, and they published them. And they're available on their website. And for each county, they break it down by each county has total population estimate and each city within that county has the estimate and they have an estimate for the number of citizens living in on corporate. That's the most probably reliable one that I would know. Are you looking at that right now? I'm looking for it right now. Okay. And it runs about for Nitten County about, ooh, remember now. I'm looking for it right now. Okay. I didn't. And it runs about for Nett and County about. Oh, remember now. It's not very high. Like eight to 12% I think, but I can find it. I'll find it. Okay. It has split cities to you. It does have split cities to you. I can get you a copy of that report. I have access to that so I can email that out too. I always just wondered because I know we have a big, you know, regarding, you know, essential, required and discretionary services. I want to make sure we treat all our discretionary services evenly, you know, because some people like the library, some people like the museum, some people like our parks. We should treat one more favorably than another because we all have constituents who all have their favorite things. Or who use it much more than others. Back on building projects, as I mentioned, Fiver recommended the largest one is for heat to the lobby and retrofitting the doors at the courts building. There's a county clerk restructure layout. There's an office for a bail of supervisor being proposed as well as card readers for the courtroom as well as tax off as wall removal. All that detail is the new packet on page S11 through S135. There are also 32 preventative maintenance projects that were submitted for almost a half million dollars. We are recommending eight of them for a cost of $33,000 plus dollars. The majority of that money is needed for watering remediation for the basement of the courts building, repainting corridors at the courts building on all floors, replacing lighting, outdoor here at the courthouse on the square and trees, repairing some issues they have at the Bayless Selby House with wood rot. There's also some ceiling and cleaning of bathrooms and showers at the Charlie Cole or the juvenile building. There's also some ceiling and cleaning of bathrooms and showers at the Charlie Cole or the juvenile building. There's replacing some steps at the back loading dock at the Horn Government Center and some other yearly inspections that are new for water storage tanks and carpet intake for the juvenile facility. We use the recommendations as they will prioritizeized by facilities management when we did this. So there's, you know, that doesn't look like a lot of projects, but they're large projects that add up to be, you know, $750,000. That detailed report is there for you on page S111 through 135. Again, it's in priority order as ranked by public facilities. So just in summary, you know, we've got a lot of building related projects, remodeling, the audio video upgrade, utilities, ADA maintenance. We've got 5% raises, replacements, and new employees. Increased debt service payments for the debt we talked about just today. Computer equipment, also including software and maintenance expenses. Court related, court ordered expenses, tax incentives, radios, and car cameras, transfers, increased prison medical, road maintenance equipment, and just a lot of other variances here and there. So basically we've received some requests from you of additional information that you'd like to have and would be providing that to you. If you have anything else you need from our office, please let us know and we'll try to have that available for you. Our next meeting has been reserved for appeals on July 28th, so you might want to pack lunch. I'm expecting not really, I think we should break for lunch, but You should plan on probably being here all day But we've received a few requests Three or four so far requesting to appeal some of the reclassifications and some other things bringing in hires the deadline The deadline for departments to submit their appeals to our office is this Thursday the deadline for departments to submit their appeals to our office is this Thursday. We will be taking the rest of this week and next week to summarize that for you at your July 28th meeting. Our August 4th will be our final budget workshop as well. The first public hearing on the proposed rate would be August 18th at 7pm, night court meeting, August 25th at 10 a.m. And again, if we stay on schedule, our public hearing on the proposed budget adoption of the budget and the tax rate would be on September 1st at 10 a.m. So I'll be happy to answer any questions that you have today. But there are also some people I want to acknowledge. Our job would be so much more difficult without help of others, including, and I have to say, the budget office staff, again, did an outstanding job. They all put their heart and soul in this and it means a lot to have people in the office that take their jobs so seriously and provide good solid budget recommendations. It's so big now I can't, there's no way I can tack what by myself. There was a day when I could back in the 80s when we had a $12 million budget. So they're invaluable to me and I appreciate them from the bottom of my heart. County Auditor and his staff do a great job of helping us throughout the year with revenue estimates and expenditure estimates which in turn help us prepare a budget. in turn help us prepare a budget. Partising helps us look at various requests, including supplies and equipment, and helps us with processing to make sure departments are including a sufficient amount. Human resources, they go through a lot, dealing with all the reclassifications submitted about apartments, their employees go out and do audits of all those jobs. It's very time consuming and we appreciate all their help in getting that done. Director of Technology Services, they look at all of the computer related requests in great detail and provide us with recommendations and suggestions as well. So, Brian and Kevin, thank you all so much for all you do. Vehicle Assessment Committee, you don't know, they do a great job every year. Lieutenant Billy Willis with the Sheriff's Department. He has been invaluable helping us with radio information, and he is very valued to us and we appreciate that. And to all the elected officials in the department heads, they spend a lot of time putting their budget requests together and I believe that the majority of them feel like what they submit to us is needed. Unfortunately, there's not enough dollars to go around and you know, you may be hearing from some of them that they can't, they don't feel like they can do their job. We feel confident that they can with what we recommended, but you know, of course they, they're the ones that run the department, you know, sometimes better than we do. So, and again, thank you. Each one of you for your continued support and the faith you put into our office for helping streamline this. I hope for you. I hope we make your job a lot easier. That's our number one goal. As to present you with something that you may want to tweak here and there, but hopefully it's a good solid budget that you could support. So thank you all very much. One question. And Judge, man. The only person that hasn't been given read accolades and thanks is Donna's story. Yes. Thank you, Donna. We know that you're speaking of putting a heart and soul into it. I know she's put a lot of long hours into this. Like she does every year. And we appreciate all her work. We really do. Commissioner Eads, did you have to? And Donna, your good efforts helps make this a peaceful process. I look at other counties and other local governments and I think with a very peaceful process, it's very professional. Thank you. This is not a full response today, but it's more directed at I guess Amy and Donna, so not today, but could you report back to us what steps we, how did we address entry level positions and how they are in the marketplace? I think we have a lot of, it's a lot of entry level positions across the county, a lot of clerical, a lot of labor intensive positions. And I want to make sure that we're in with a lot of vacancies and those and Across the board and I would like to That we deal with throughout the year and I'd like to make to have y'all Inform the court. What did we look at as far as entry level positions as far as how to retain those and make sure those are competitive in the marketplace. Okay. Any other kind of questions? Okay. With that, we're up to executive session. I think we can do this pretty quickly. So let's take item 15A, which is executive session under Texas government code 551.072. Deliberation regarding real property close meaning to deliver a value of the real property where a duration in open meeting would have a developmental effect on the position of the government and the body. In negotiations with the third person regarding the value of the real property located that kind of commissioner person for. 15B is under Texas government code 551.087. This is regarding economic development negotiations and I can read the whole thing 15c is also under 551.087 regarding economic development negotiations with that we are in the executive session. Oh, did you forget? Oh no, let's look at the beam. Oh, in that cute. That's very cute. That's very cute. Okay, we're in an executive session. There'll be no action on items 15A, 15B or 15C. With that, we are adjourned, everybody have a great day.