All right. Okay. My name is Joe D'Gonzalez, I'm the county farm marshal we are here for a public hearing on the mask gathering for $365.4 in corporate, called the foam fest Dallas located at 1 3 0 5 5 Cleveland Gibbs Road in Rowan, Texas 7 6 2 6 2. Data event, our May 13, 2017 from 8 a.m. to 5 p.m. Again at DFW Venture Park with expected attendance of 3,000 to 5,000. Average attendance age 35 years of age and percent below 21 years of age is 10%. With that we will call the public hearing to order at 136. And with that we have all of our documentation and our permit application from 365 sports. We also have Mike from 365 sports on speaker phones who answer any questions that we may have. We also have a corporate, a corporate from department, representing the Sheriff's Department, and then we also have Lesis with Denton County and Environmental Health here to look over health issues related to the event, and then myself as a Fire Marshall Foremask, the other emergency management and fire inspection purposes. We do, at this point, we will open the public hearing for any public comments. We do have two attendees in the audience for public comment and we can ask them to present either now or during the any questions they may have during the event. Mike, are you there? I'm here. Okay, if you would maybe give a brief synopsis of the event and how things will take place. All right, so we've got the five-k-fold test taking place at GFW Essential Month. This is a 5-kilometer off-special port fund run that we produced across North America. Essentially, what the day looks like is, people will start to arrive. We'll be parking off site for this event that's shuttling participants in. People will start to arrive anywhere between 7 and 7 and 15. And the running event will commence at 8. Currently we have just over 3,000 people find out. We're thinking that the next two weeks we might even close or two, you know, 35, 3700. And these runners will be spread out from 8 to 3 pm in 15 minute time interval. So the heat will be shot off every 15 minutes, start off 250 people per heat and then we get down to 150 after about 9 o'clock. So it spreads people out throughout the day. You never still have 4,000 people showing up to the venue at once. And essentially from three to five is, you know, the remainder of the festival. This event does have a chip fund zone. You know, different inflatable. It's got a tower. People jump off of different sponsors interact with. So people hang around for a little bit. So we basically shut things down our applies. Can you briefly describe some of the obstacle types, not all of them, but just a few? Yeah, sure. So, I actually wanted to give it to the United States. It's all, we've got a allicks of the United States is fault. We've got a all-natural biodegradable fault that we produced. It's at the start, the finish, and on several key inflatable obstacles. None of the obstacles we bring in are permanent structures. We basically show up with two fifty-three slip-trevers. Some notable obstacles would include whirl, cargo climb, there is a 50 foot of water to hide. We've got three different sections of that inflatable slip and slide. And we also do get mud pit, that people crawl through and we have some bungee, bungee obstacles as well. So pretty typical bun run obstacle, all of which can be seen on our website, the 5kfaltest.com. At this point we do have a couple of questions and I'll start with Lizard Freeman with the Denton County Environmental Health related to some of the onsite sewage sanitation and drinking water. Okay, okay, very good. Do you have an estimation on how many folks will be there at any given single moment. Spread out throughout the day. How many do you expect per hour I guess? That's a good question. Generally speaking we say, you know, in Canada we are target time around 3 and a half hours. So I say with the Alice events with spectators we could expect up to 2,000 people on the property you know flowing in and out there should be anywhere between a thousand to 2,000 people you know probably on the property at one time. What type of water are you going to be providing as far as drinking water? For the Dallas-Mex and it's called to piece your water and they're going to have a bottle of water coming to this one. How many bottles or how many cases, I guess, total ounces that are going to be available? I don't know if you're accurate, but I did mention that we'll need for the 5,000 units. I'm going to be able to do that. I'm going to start here. I'm going to begin as a year, but I would say 355 milliliters. I can do the conversion on the computer. What we're looking for is one pint per hour for each person present on site. Two cup. Two cup. Two cup. Two cup. Two cup. Two cup. Two cup. Two cup. Two cup. Two cup. Two cup. Two cup. Two cup. Two cup. Two cup. Two cup. Two cup. Two cup. Two cup. Two cup. Two cup. Two cup. Two cup. Two cup. Two cup. Two cup We have a group of people, fish out water. Now that is this report. So what we do is we have units where we provide water. We have water stations, breakfast stations, our course. When we bring out the jugs of water, and we have a group of people fish out water. Now that is free pour. So what we do is we have units where we put cups beside the big large jugs of water. And they're on a stand, kind of like a closed-eak cooler, where people can just add the water right to the top from the bottom. Okay. We've successfully based on site as well right after that. Okay. What about this quick math by Google? You're looking at about 475 milliliters is 16 ounces. Give or take. On the water jugs, where are you going to get the water to fill the water jugs? So we buy them from the store field. Okay, fantastic. Okay, so that's a pre-packaged water product. If the pre-packaged gauze takes the lid off and then we put them on the stand so they're sort of soaked. And then people serve themselves in not like Americans on where people are pulled, there's the water. People come in and they grab the cups, we've got cup holders, they're all clean and then they holding their water. People come in and they grab the cup holders, they're all clean, and then they serve the water. And then, you know, they're all free-packed. I get Canada, we call them co-regents, that's a brand, but it's basically the jobs that you put in a water pool at work. Okay, perfect. Another question that I have is regarding toilet facilities. Going off of your number of approximately 2000 participants at any one given time. Here in Texas we need, we have a maximum of 50 persons per seat at the event. So if you've got 2,000 people divided by 50, that's how many toilet seats you'll need. So it's 3,000 people divided, so how many seats does that? Well, if you said approximately two thousand would be on site at any given time, I think that would probably be pretty close to reasonable. So you're looking at 40 seats and I believe, let's see how many you have coming, 24 seats coming, so you're a little over halfway there. Okay. Jeff, I might be off there, but let me talk to Jeff, can you do some hastin? But if we have to order more toilets, that's not a problem. OK. Yeah, you'll need at least a maximum of 50 people per seat. So however many people you expect to be there. And then, of course, the ability to pump and haul that away. So that will need to be straightened out with your contractor. Another thing that we would ask about is vector control. I mean it's going to be in the middle of mosquito season and there'll need to be sufficient equipment and chemicals available to control insect vector problems. I guess most of the most practical way would be have some type of a like a mosquito repellent available for the participants and as far as how many or how many containers that's all very vague but have some kind of mosquito repellent available and preferably it should be you know FDA approved etc. There are many different chemicals available.. Very good. Solid waste at the facilities. Do you have a good hand head count on trash cans and are these trash cans or trash receptacles going to have tight-fitting lids or have you gotten that far into it? Yes, we do. We've got roughly 30 hours or We've got roughly 30 hours or 30 weeks with the technicals that we bring and we've got 20 recycling with the hard list recycling and then we also get a band rod on site so we will dispose. We have a recycling cardboard bin that we have and then also a weight receptacle day. So we have staff that manages that weight on site. I believe the DMW because it's an adventure part, they actually provide these. They've got recycling and weight in what we use. And we'll just be managing the collection on course in the festival area. Okay, very good. Make sure they do have tight fitting lids and you've got it all sorted out as to when it's gonna be emptied and where it's gonna go, et cetera. So the one remaining question I have, will there be any food on site? There is going to be food on site and I do have the lit here and I'm just way changed to get they brought their boat local to Alice. I've got a green machine and Crown Texas cave, both of which submitted COIs, and are getting their certificate from the county. Oh. Well, I would be the one issue. I haven't seen that. Are they a Dallas vendor? Were they Dallas? It may go through their local entity. What we will need is a sanitary and licensed sanitary into the onsite at that event. And the sanitary and wood check your water, your solid waste, the food, make sure the folks handling the food meet all the necessary requirements, time, temperature food, make sure the folks handling the food meet all the necessary requirements, time, temperature controls, etc. and that person will need to be on-site for the event. Okay. Okay. And that's again, that's a licensed or professional registered sanitarian currently licensed on the state of Texas. Can you sort of shirt me in the direction of where I can find somebody? Yes, I can actually send you an email that has an Excel spreadsheet containing the list of every license, sanitary, and in the state of Texas. Okay, now do I need to provide sentencing counsel with any of the, I did ask both of these companies and they, for one of them, I did ask both of these companies and they, one of them was from around the lake, I don't know if it was directly from New York County or they might be in the county but the ESW was not the same zone. I was asking for a candidate, we get how certificates of, how every year they have to buy them, how it's the truth. Do you need any certificates, certification or I just need to get the sanitary light to see to come out? Correct. In the unincorporated portions of Ditton County, you'll need to have the sanitary and on-site. Okay. That's the next news. Okay. Very good. And, Jody, I'm sure you have the email. Other than that, just make sure you're very familiar with Texas Administrative Code, Title 25, Chapter 265, particularly Sub-Chapter A, Health and Sanitation for Mass Gatherings. You'll want to peruse through that and get us some numbers so we can give you the okay on it. Okay. And that number of mics that we've voted you is also listed in the maximum permit application at the end. Okay. Okay, that's all from environmental health who will ask if Sheriff's Carvin has any questions for you related to security, privacy control, and things like that. Are you Mike? I've got a couple questions for you. You said that just about at any given time there will be about 2000 people on side at any given time right? part of me. You said that there be about approximately 2000 people on side at any given time. Yeah, there could be. I mean, I can do the quick math for you because I can see within the hour. I would say anywhere between one, one probably more like 1500 people. And as of a security standpoint, how many security guards or patrol personnel are you going to have at any given time throughout these days? I believe we have the contract here. We did see the contract might open. See the number of officers in the contact. That's what we were. I believe it'll be. So we have on the day of we will have our staff on site. And I believe to security guards. Two or four. I'm going to have to check if I can't see it. How many were purchased, Jared? So you're saying there's probably only going to be two. And Mike, what we have is I have an unsigned copy. I have an unexecuted copy of a contract with a security company. And that's kind of a problem for us, so it doesn't describe how many officers are going to have throughout that day of the event. And that's the one that we're most familiar with. Yeah. Yeah, I apologize on that one. I'm going to I thought that would be executed copy that just got sent to me by my operations manager. So I'll be forwarding that on. Can you come and give me an idea of what you need for security on site during the event? Because typically in the past, because 5 phone theft is a family friendly event, we have a 2020 operations staff that will across North America with us. They're a higher by 365 sports arm employees and then we have security generally on site during the evenings. So once we go home the security monitor that nobody from one day to Sunday is you know camp rain with our obstacles or anything like that and then on site the most we've ever had two security parts during the event day. Is that sufficient in the state of Texas? Generally how most police departments do operate is usually one armed security person per one thousand. So my my suggestions would be that you had run at least four since you don't have armed personnel. Okay. So if we do so I can make a phone call right after then and just make sure we have to so if I got from that security company to armed personnel. If that company were if that company can can manage that yes there's a section on the number 24 of that contract that they require or doesn't require but says that they have the access to firearms that understand that you have to meet all of that information under the contract for firearms. Yeah. Okay. So, you know what? I will make a call so if it's for armed, we to if they're unarmed or we need for. We could also do you keep your personnel and you could add in there one additional sheriff deputy from the sheriff's office that way you'd actually have local law enforcement on scene. Okay. local law enforcement on scene. Okay. Anybody? Mike that would also, that, Mike that would also suffice having radio communications with our district center for local resources and assets as well. So that's part of it concerned with having this security company and not having some at least one local law enforcement agent the age of their arm and within his own jurisdiction to take any action necessary, including radio communications of the disrespects. Including my emergency. Can you not be set up with the cost of having somebody come out to the deck? Yes, that's possible. There's a comment. There is a contact person with the sheriff's department. I can see you did an information in the name that could schedule an off duty police officer or off duty police officer or sheriff's deputy to handle that security decay. Okay. And they would also more likely be in a marked vehicle. So they could also possibly handle a traffic issue if there was one at the entrance or the other on the road. Please give road to being used. Okay, Doc. But no one's going to be going in. It's going to just be shadow monsters. I'm having a car be parking at the school, which has quite a lot of parking more than we need. And it's pretty accessible. So I mean, can you send me the detail, but I reach out and see what we can put together for the paid off-duty officer? Okay. I will send you that, and that'll be part of the permit condition. So I will send you the final that'll be part of the permit condition. So we'll send you the finalized permit with permit conditions and I'll read those here in just a minute before we complete. I also have one more question. So this, we partnered up on, I noticed there was a question on the application for beer seconds, but it didn't get approved or it didn't get pushed through. We've actually found a local company that would like to, is actually applying for an SOP. If they get that past, does it require more security? Is this so we'd have,'ve got prior to additional officer. If it's that your garden needs more security to we we're hiring two security to manage that well to additional to additional yeah if you did have that that would require the to additional at the side of the sale or distribution of the alcohol. Yes, okay. As well as checking IDs and bands and whatever else, not bands like Plankton, not musical bands, but armed bands to identify those that are over and under the age of 20. Yeah, this company is the beer garden for the warrior dash. The same people, so they've got the certifications. We're going to hire the security. So that'll be submitted. I think it's submitted today. So I don't know if that comes to you guys, but it's a lipper inspector board. They're taking care of hiring the security for that. All right, just let us just keep me informed of if that gets approved and what your plans are for additional security for our folks. Or I can send that to you when when I get it. I'll send it over to you, Jerry. Sounds good. Any other questions? I'll have to go. No, miss. Okay. A couple of other questions from my side. That was a Corporal from Sheriff's Department. Said we had all the answers and we'll put that on the permits conditions related to the officers and I'll say do that as well with the contact information that somebody to contact for or off of these law enforcement security, pharmacology, localostatial standpoint. On the event medical, we did see that you did have event medical, and they also talked about an onsite medical, medical standby. That is an ambulance. Is that correct that you said that you did have an ambulance that was going to be on standby? We got a danger, it's on. Okay, do you know who that vendor is? We got an engine. What's on it? Okay. Do you know who that vendor is? I think I did. I know. Is that what you just did? No, you never did. I said you were going to. Then you get it. Okay. My team, my team, the same as the medical. So let me, the same company. What I, I'm going to forward that to you as well. So I'll forward you our security contract and the ambulance contract, because I know about the flow through here. One of the things that I'm going to require on the permit conditions, and we've done this same thing with the Warrior Dash, is two things. We want to assurance that the transport, the number one is that it is an ALS cable ambulance staged at the event during operational hours with transport abilities. So if someone needs to be transported to the hospital that ambulance will take him to the hospital. Now within the contract it may be an amendment that you need to make or if it's a local ambulance service that we have a private ambulance service in this county or adjacent counties which is plenty of us is that they would bring in a second ambulance to fill in if the primary ambulance leaves for transport. So that's what we want to assure that you have the ability either the primary ambulance leaves or a secondary ambulance comes to fix it up. So at the end of the day, we want to assure that there's an ambulance all from eight to five at that location. If the primary when leaves, we understand it could be a 15 minute delay for the other one to get there. That's understandable, but we want the other one in route and be staged until the primary ambulance is released from the hospital and comes back to the site. So we have to get our first ambulance call in track. Maybe Dale, however, another one on the handbite. So I need to look into that, though, if they're not over it. And probably your vendor is a vent medical, but because they're out of New York they may be contracting subcontracting with a local amnesty provider here whether it be mid-star or care flight or somebody else to provide a service and that's probably the case so they would be available those amnesty will be available to come out and fill in at the public hearing for the city of Toronto which is the jurisdiction of the site for the fund run and the other question was someone to have local communications with the fire department. Through our radio system so it may ask that same question that we have to ask the public to ask the public to ask the public to ask the public to ask the public to ask the was someone to have local communications with the fire department. Through our radio system, so it may ask that same question to that ambulance provider. So if event medical is contracting with a local provider, they may have that radio communication. So that's the second thing that you want to ask to provide that. Chief, you want to have any other? Come on out here, Chief, we'll get on there. Just a fire chief, Mike Duncan, city of Rona. Yes, either. As far as the communications to the fire department, radio communications is as that is not as necessary. We would be a backup, in case things really go south on you. What my concern is, you have radio communications with Arrow Medical. Would you be able to talk to your helicopter ambulance? Is there any issues that be forward? And I'd like to see the batters in place also. Sorry, I had a little bit of trouble hearing you there, but in terms of communications with the fire department, would you like that to come directly from our operations lead on site or through the armanical team? I'm okay with either one of them, and again that doesn't have to be by a radio, but I'd like to see you have capability to communicate with helicopter ambulances. We've got two providers in the area and That would be very beneficial Okay, so we have we have I don't know if our radios would reach out far but Go be connected and we get a set up a communications plan with our team leads. What we're talking about is that the onsite private angolets that is onsite, we're asking that some of the private ambulance radio system be able to communicate with an inbound helicopter that would be coming to pick up a patient with serious injuries. Oh, God, sure. Radio communicator with an inbound medical helicopter that would need to come pick up those. And we also communicate with our dispatch through that deputy sheriff that we were looking at possibly trying to get you to add to your security staff, which would have radio communications with fire and law enforcement. Okay. So I'm going to be I'm going to find out all reach out to you to the medical provider and figure out what local ambulance company they state contracted because they must have gone local. I would figure that out. Yeah, I would suspect that, Mike. So three questions asked them. Do you have a backup ambulance? Do you have communications capabilities and what is the provider? Radio communication, provided. Okay. And a couple of other things. Public announcement system. Is there a system available during operational hours to public announcement to the runners and the people in the race. And what you would be announcing would be a severe weather situation, take shelter that's half of an outfit. Yeah, we have a 10,000 watt ounce system with the microphone. We will be playing music. We do have an empty announcer that is well versed in our communication plan if there is any sightings of lightning or severe thunderstorms so we do have the ability to communicate within a three-kilometer radius and there's many points on type where there's no communication we've got side by side and radio communication all around the course to everyone on an obstacle that will be able to directly communicate to all participants. So within about 30 seconds we can have that entire course shut down. Okay, and then one more question on temporary tents. I'm not really a question but a comment. All temporary tents and structures will be permitted in inspect. Anything anything larger than 10 by 10 will have to be permitted and inspected and that would come through this my office as well. Okay are you going to be on site that? I will have someone on site throughout the day and not through not the entire eight hours, but they will be in and out throughout the day to inspect and make sure that the permit conditions are being met. Secondly, the inspector for the tents would come out the previous day and inspect through. You don't have to worry about that. Once the tents are set up, you can call for an inspection and we would come out and actually expect those kids. Okay. That sounds good. Okay. Anything else from you guys? Okay. Mike, thank you for doing the teleconference the first one we had like this, but we did do the warrior dash previously and these are some of the same conditions that we did put on the warrior dash you I heard you say that earlier so we were familiar with the warrior dash. Yep okay they're good they're good friends at life. Okay good well with that being said there's no further questions from myself to Sheriff's Department or Environmental Health so I will send you the permit conditions and sign the permit application. Also keep in mind that you still have also the permit after the permit itself. So I can't release the permit number until we receive payment from you guys. And I can get with you on that through email later. Okay, so on my end I'll send you all of those notes. You're not needing. I'll say I've got follow up from security and your expectations and then I can now will make huge credit card on payment. Okay, that will work. Okay, thank you, Mike. Thanks, guys. We'll see you there. All right. Bye. Okay, that brings the public hearing to a close at 2.07 pm. We will issue a perv at 4.365.4. Phone fast, fun run, located at DFW. Adventure part 1.3055 Cleveland Githros. We will require two security officers, one peace officer during operational hours of the event. One ALS at Papal, ammo state at the event during operational hours of the event. One ALS at Papal, AMO State, to the event during operational hours of transport of those two second AMO State's available to fill in its primary AMO State for transport. Public and Alicist system with protocol, registered sanitarian on-site. All temporary intensive structures shall be permitted and inspected. Submit severe weather plan including notification evacuation shelter. Eight ounces per hour of water, a drinking water per person, and 50 people per toilet that are on site with their own site attendance of anyone giving time of 2,000 people. And it includes vector control plan with spray or other vector control matrix. Oh, it's all right. 16 hours per hour of water or drinking water per hour. All right. Now to close the public hearing and then in this meeting.