This conference will now be recorded. Okay. Okay. So your media manager site is basically where you guys will go to log in and create your meetings and do all this great stuff. So what we're gonna do today or what we usually will focus on today, and of course if there's something that's like pressing or time conscious, there's something we can speed a few things up and I can always rearrange. So just, you guys just tell me if those things come up or if you have those things and we will work around them and with them to make sure you guys are ready to go. But normally what we'll do today, we kinda, am I hearing, I might be, I feel like, okay. So normally what we'll do today is kind of, we'll talk about logging in to media manager just so you guys are aware and know how to do that. And then we talk about all kind of the aspect of administration. So I'll teach you guys how to build people into the system. If you need to build more people into the system or when you need to build more people into the system. We talk about the designers, so we're going to talk about your view page. We're going to talk about your players. We're going to talk about all of that stuff. It's all things that you can control through Media Manager Administration. Usually, the only thing I could give you after today's meeting or kind of is I don't like to use the word homework, because let's be honest, everybody hates homework. But things that I highly, highly encourage you to do, both for our next training is build, try building in any people that maybe need some access now or soon. And then I also usually ask you to build out your archive folders, which you'll know what those are after today. Very simple to build out. And it's just kind of a good start so that you're at least in the system and kind of clicking around. Okay. So your media manager site, and I'm gonna pull up your website on the other side. Your media manager site is cityofnsb.granicus.com. That is what we will call your media manager site. So that's what houses the meetings meetings and it'll house your agenda, the view page, your player templates. That's what connects to the encoder and to live manager. So you can actually run and record your meetings. So it's like the hub, right? It's kind of like, we have to start here. It wouldn't make sense to jump into live manager because if we don't have a meeting here, live manager isn't gonna show us anything. So there's a lot of different things that we kind of have going on with that. Okay, so logging in here, and I think, let me pull up that email. Usually Brian will at least plug you guys into this system. He'll usually list those out. Let's see. You should have received an email with your logging credentials, which tells me that he did build some of you guys in. And we'll take a look at that. If we need to reset a password or something like that, we'll do it today. So I want to ensure that you guys can. We'll take a look at that. If we need to reset a password or something like that, we'll do it today. So I want to ensure that you guys can log in successfully. So you'll go to cityofnsb.granicus.com and you'll put in the username that Brian gave you, which we can pull up today too. And then you'll type in the generic password that he gave you. Usually he'll give you a generic password where you can then log in and change it to whatever you want it to be with some securities to do. Okay. So I'm going to plug my credentials in just for now. We'll hit log in, or we're going to be taken to the home screen. The home screen is basically where you guys are going to be able to see a little bit about everything, right? So, we're going to be able to see here in Coder. We're going to see the servers that we have going on here. Your upcoming event list will start displaying here as we build meetings out and you're recently added and pending archives will display down here. Some things to know about media manager and this is super tricky and that's why I bring it up early and bring it up often. When you create an event once you start that event and run it in live manager so you're doing the recording right? It basically breaks away from the event and it creates an archive. An archive will take the agenda and indexing points and anything else you type to that event. It basically kind of copies it and then once it's recording it's building an archive. At that point, there's separate. The event is not tied to the archive at all. They're separate. So the reason I say that is because it's inevitable when you're getting ready to go in and maybe do post meeting things, people always go to the events. And then they call me and they're like, Lucy, there's no minutes tab. There never will be minutes tab in the event because the event is just that. It's a pre-date event. It lives in the system well after the event, but it's, or well after the recording, but it's just an event. It doesn't tie to the archive at all. It is not hooked together. At that point, after we have the recording or when that recording is building, there's separate. There are two different things. So don't worry, we'll talk about that multiple times. But I like you to know that because when you're working pre-meeting, you're going to be working in events. When you're working post-meeting, you will always work in archives because they are separate things. They have kind of a lot of the same information. But once it's an archive, it's not tied to the event anymore. It has to leave that information because it was basically almost copied over, but it doesn't attempt to that event anymore. So you'll see that, yeah, when we go into post-meeting stuff, you'll really get an idea for that. So that's kind of what we're seeing on the home screen. Is our upcoming events are recently added or pending archives. Archives are basically your past meetings. And it has the recording on them, is usually then how we kind of get to events to archives, because the archives hold the recording. Other things that we're going to see on here up in the top area are these tabs. We have our home tab that's where I'm now. We have our events tab, which is tabs we have our home tab that's where I'm now. We have our events tab which is where we build our events and how's our events. The events tab is basically going to give you kind of a oh a bun few I should say right so we have like February 10th or March 9th. We can go backwards in the system so you can see how back in January we did some testing when we were probably deploying the system. And then moving forward, if you wanted to schedule events for like a year out, you'd be able to do that also and I will show you how to do that. Usually our next meeting, depending on what we get through today. So that allows you to kind of schedule your reading events for really, whatever time frame you want to. Some people do it for a year. Some people do it. I've seen like five years. I don't necessarily recommend that. Just because if something changes, you're changing a series and it breaks the series and modify things separately, as you can tell it just starts to get a little bit the money waters, but you can do it. So I'll kind of show you how that looks and how that works. So we go on archives. This is where it holds your archive, what we call archive folders. Your archive folders will then, it's basically a way to, it's like a file system, right? So we tell the events when they're done and they're creating the, they're post-processing the recording of the meeting. Basically, when we want these to live afterwards, well, they live in the archive tab, but which folder can be live in? So we can build these out according to what we need. And you can have as many of them here as you want, whether it's things that are never going to be public, it's training. Training is somewhere that you'll probably go for, you know, a little bit is your kind of learning the system. The reason I record the go-to meetings is so that you always have access to them. I won't upload them to the training here and then you can come in here and double-click and listen to them whenever you want to. Okay. Okay. So this will be one part that we will kind of get to today showing you how to build a new one Just so that you can come in here and build any folders that you need to build The reports tab This comes from Google Analytics basically so What this does is starts building your analytics? It's where people are going and what they're doing. It's how they're viewing your site and your agendas and your media. So basically as we start, it's not super helpful now because this is all kind of like our test streams and we're looking at things multiple times to make sure things were working. As you start using this, as your public starts using this, this can become a little bit more helpful. It'll tell you exactly what they're viewing. So, if you're view page, your agenda's minutes, if internally people are visiting admin pages, what pages are they visiting, right? So there's a lot of things that can kind of start building out on this. Where people are coming from, are they clicking on a direct URL, are they going to a direct URL? Are they clicking a link? Is it social media? Is it email, right? Where's the poll and then pull from Google Analytics? That being said, we do not control these. We have no control over what Google pulls in. All we do is basically house the information for you to use. So Denver, right? That would be us. We're here studying things up and we're troubleshooting. We're doing that. So you're always probably going to have some use in Denver or St. Paul or DC. That's where we have some different customer care reps. So you're going to see a lot of things kind of pop up there. Most of your traffic, of course, will come from where you guys are at. things kind of pop up there. Most of your traffic, of course, will come from where you guys are at. But it basically is giving you all of that information. You can sort this information. So you can do previous, you can do custom ranges, and then you could export this data. And when you get to the SP file, and then you can do whatever you want with that file, plugging that information however you want. So it does pull in some charts and some graphs and things like that. And it'll show you then down here. I like to pull this up because some people are like, what I only see the overview by the day, but you have your other tabs down here that are going to have your viewers, your page views, your sources. I mean, there's a ton of stuff here. So you can always use that to your advantage. I just usually tell you that it takes, you know, give it a month or two or even three or four, just to build really good data for you guys. Because right now this is all kind of our test deployment event. Where we're going to work mainly today is an admin. So when I click on admin, it will drop open another set of tabs here. All of these tabs can be equally important. And they're very much a, oh, once you get them set up, you're hardly in here. Kind of think of it that way. So if we do the work now, you have very little work that you need to do. Okay. Okay. So now let's talk a little bit about we'll get into settings I promise. We're going to go with encoders and servers and the log first. The reason I start here is because you need to know that these things live here. You need to know that you can view a couple of things from here. But the main thing you need to know is you'll probably never ever touch these things. So the encoder is the box or the machine that was sent to you guys, it's what houses our software so that you guys can record and archive your meetings. Being said, it lives in admin, under encoders. We have one of them right here. We can do a couple things. We can double click on this. When I double click on it, it will pull open your player. It pulls open your player. It would show us basically if the encoder is on and we have things plugged into it and we're streaming, it would show us that. It's basically going to show us whatever is live on the site. Now, because we're seeing this, that could be multiple things. It could not be turned on. It could not be on the network right now. It could be, who knows, there could be lots of things we might need to push new builds, maybe something changed from when we deployed until now, there's a lot of things that could be going on. That being said, super important to remember, yes, you can click on this, single click on it, and you can, in the upper right hand corner,, corner, click, and hit it. You can see these details. You can see the IP addresses, where this lives, right? You can see the name of it. You can see the ports that are on and off. That's why we do not do 21st-Sunday broadcasting. That is why we are seeing this right now. It is because we are not 21st-Sunday. It's good to know. We'll talk about that in a little bit. This is also where we can set the default player for the encoder. It's not going to be a huge deal because we're going to set the player on your events themselves. So basically this is like a failsafe. If we don't set up the right player on an event, we can tell it to use the default encoder player, which would be whatever we set here. That being said, 99% of this you will not touch. If you do wanna move the encoder or IT is like, hey guys, we need to move this encoder. My best recommendation for you is, don't do it until you call and set up something with customer care. I was assuming you won't move it until like way down the road if you ever move it. So if you guys move it, you totally can just call customer care. The reason for that is that we don't want you to be broken and we don't want you to have downtime. If you move this in any port change, if you start using 85, if you move the IP address, your encoder will not work. I can guarantee that. Even if you come in here and change these numbers, it will not work. It will be broken and then you'll be frustrated. And you sometimes I've had people miss meetings due to it. The reason for that is that we, just like when we deployed you, we have a deployment server. That deployment server talks directly to your encoder. That's why we had all sorts of stipulations for IT. This has to be open and we have to do this and we have to do this. The reason for that is that it all talks to one another. If the deployment server cannot reach out and talk to your encoder, it's going to be broken. If we change an IP address or a port, it's going to be broken. Usually it'll just be a couple hours. You call us and say, hey, on Friday, we're looking to move the encoder. They usually will just set up a meeting with you, like a go-to meeting or even just a time. Like, okay, you guys move it. You email me and they moved. We have the new information at that point, they'll push builds, they'll test to confirm that everything's working. If not, they get a good number, they call you guys and then they troubleshoot, make sure they get it working. So just, it's not super important right now, but man, if there's anything down the line to remember, it's that. Okay. So I think, like I said, we are going to actually see it like we're not seeing it now and that's because we're not 24 seven streaming. Right now we're set up to just it's only going to be available. We can only look at it when we're streaming an event. servers is kind of similar except servers you will never ever ever ever touch. You should always see to though you should see an archive server and a stream server. We need to have both stream server if you could imagine if we don't have one you can't stream. So you can't live stream to your public. And if we don't have an archive server then the system doesn't know where to send your events, your archives, your recordings of your meetings. So basically then we wouldn't be able to access the cloud to pull those back down and view them. So we should always have two in here. That's the only thing that you really need to take away from servers. Okay. If you need to be moved from a server, that's usually far after we're troubleshooting an issue. And then once that is determined, we actually get removed and we adjust all of these things. I don't see it happen very often, but if it's a thing, we'd be the ones that I'll move you. Because again, it connects to all sorts of different services. So that's service or servers, there's not a lot to it, but they're here, they're're clickable and that's why I like you to be able to kind of see what they are and what they do. The log is well it's a log of what's going on in your system. You know blue is kind of it's calling for something it's doing maintenance on the encoder. Sometimes you'll see some things in bread or yellow. Most of these things, like even this one right here, yes it's in bread and it looks like there's an unexpected error, right? So a lot of these things are not super important. You don't need to worry about them and let's be honest, this is probably not any information that's gonna really be helpful for you guys. It's helpful for us troubleshooting if we ever need it, but not anything you guys usually need to worry about. This is usually during deployment when they're kind of doing some things and pushing things and that kind of stuff. So you don't going to work with your peak site. And with your peak site, your meetings are going to pull over in here. So we will hardly ever create meetings. We're going to kind of double do. I'm going to show you how to create a meeting here. I'm going to show you how to push things from peak. The reason that this triggered by bringing with peak or legislars just because we're pulling over some people or person and we're having address in there, we're having titles and departments. And that is something we don't or can't really do in media manager. And so that's what triggered me to think you guys have peak. So there's a lot of things that will kind of connect. And we're going to check a couple of things in your peak site. Do you guys work with your peak site at all? No. Yeah, I mean, we will be. Yeah, I'll be in it all the time. Okay. So with that peak site, that peak site is going to pull some pieces of information in that we're going to just want to make sure it's set up and peak properly before then we push over push those events or publish those events and media manager. And we'll talk about that. I promise we'll get into all of that. But just so that I'm understanding what your workflow is or going to be or we develop it together, right? So that's kind of the log. There's a lot to it. You can click in here and as you can totally tell, you can click around inside of these and it opens a big long string list stuff and you are more than welcome to click around in there and look at things. You can't break anything in here. You can't delete any of these things in here. So it's totally safe if you want to click in here. As of those, for your single sign-on, if you guys ever use single sign-on, that's something that you guys can work with Brian to set up. If it's something you have currently in your other systems, I'm going to use through Media Manager. What is it single-pineon? Yeah, it's like a, where you can click like a one button to log you in and it basically is going to use your computer credentials. Sometimes you'll have it to, like we have Office 365 and so I can log into one thing, and it's the same credentials throughout my entire system. I don't have to enter in my user name and password because it's pulling from my admin, like it's pulling from a directory. Okay. And I don't know if you guys necessarily have that or maybe that's even more like an IT question if that's something you never want to do. And it's something we can talk about really whenever or if that's something you go to IT and say, hey, they have this thing, do we have it? And they wanna do it, they can just reach right out to Brian and he can work with them to set it up really at any time. So, that's what lives on here. They have to set up some IP addresses and names and they have to do some configuration and things like that. So that's what SSO is. It's a single sign on or it's like an admin type directory. People have lots of different names for it and they use different systems. So, all right. So main focus, what we're going to be today is going to be in users and groups. We're going to be in templates and we're going to be in views. I like to try to get most of these things set up before we get too heavy in the system. Like I said, once we set these up, they're kind of good to go. They run themselves. You don't have to do a lot with them in here. So users and groups is where we're going to start. This will be kind of that first set maybe if we need to add more people, this will be kind of that first set of the dues, right? Now we're going to see some other names in here and my guess is that you said that Jerry is not with your guys as team anymore correct? Right. Now does Jerry need to be in this system at all with the new place and new team she went to? No, her last day is Wednesday. Okay. So what I'm going to actually do is I'm just going to delete Jerry just so we don't forget and then it's clean. We're going to go. So when I go to users and groups, we're going to be sitting at all users. These are all users in this system. There's a couple in here that are kind of grannicus support type to become over when we deploy a site and they're in here. It's these two. You can just kind of blatantly ignore them. Then you could believe it, but you can't. They're built in. And then we have you guys in here. So first things first, let's start with Jerry. Jerry was already built in. Usually Brian will build you guys in here. So first things first, let's start with Jerry. Jerry was already built in. Usually Brian will build you guys in to start. I'm gonna just click on actions next to Jerry's name, and I'm gonna click delete. And it's basically, hey, you wanna delete this user and my answer then is yes or no. Where I say, okay, Jerry's deleted. Now if Jerry would, let's just say, try to log in here to the city of nsb.granicus.com, she will not be able to log in here. So she ever had that username or what not she could. Now, some people like this, like when people, Jerry's a great example, because like you said, her last days on Wednesday. So, right. If some people will just come in and just delete them out, when they leave, they delete them out, they're good, they don't care. It's not going mainly in peak, right? If she drafted any items in peak, and I know that she probably has not, but if she dropped anything in peak, it's not going to affect the things that she did. It's not going to remove her from the things that she did, right? It's just anything moving forward, it kind of blocks that access. Some people don't like to delete the names though, they want them in their first oracle purposes, and that's okay too. If that would be the case, what you could actually do is go to actions edit. I'm just editing right now. You actually could just come in here and change the password and the email. The reason that I say change both is because, and I know that you probably didn't necessarily see it right off the bat. But when you go to log into this site, there is a forgot my password option. And if you don't change the email and that email is still access accessible, she has access to that email. She could click on that, she could get any password and then come in here. I don't necessarily think that Jerry will do that, right? But I've seen it happen in certain cases. So it's basically one of those things that you manage your admin, however you want. If you want to delete them, delete them, if you want to change email and passwords change email and passwords But always do one with the other especially when someone leaves I'm not gonna ask a question Sure So is this the part under users and groups when I'm controlling the users their under-users and groups when I'm controlling the users, their permissions and stuff that would I delete somebody out, state Jerry, state she was part of a workflow process for staff reports, right? She was part of the approval process. Was that when I remove her from here, would it automatically delete her from that workflow moving forward that she's not an active user, or is there somewhere else that I would have to go to delete her if she's part of the workflow? It should remove her automatically. And the reason for that is that when we build these workflows, if you're gonna use the peak workflow, when you're building those workflows, let me just do a face here and then add a pruer. So you have to select hers and pruer. This, so she would have been in there, right? If we had her in there. Okay, so she's in there. When I delete then out. So Kelly, if I deleted you out and you were in this phase, you no longer exist here, the system would not be able to pull you and so you automatically get removed here. It would not keep you keep your name in here because this is tied directly. Subject system. Even though you're from peak, this is where the two systems start kind of running together. Let me ask you guys a question. Who is working with you guys for peak? Do you have anybody working with you for peak yet? No, just you and Brian, I haven't reached out to anybody. Okay, let me ask this question. Are you guys still, I know that there was... We don't. I thought, right. What was that I'm sorry. So the reason I'm asking I won is you guys were using IQM2 correct. Yes, that's correct. At the start. Now, are you guys going to. Use the IQM2 integration or you guys are really thinking we're going to move over to peak and just have everything integrate that way? The way that I had asked it before is what happens because that was one of the things which was a selling point. I said, you know, the main reason that we're getting peak is because of the ADA compliance and help, you know, with that. And so we've had such an issue with it. So what we decided to do was they told us we couldn't bring over our stuff from IQM2. Just wanted to be in a... Okay. Yeah. And so we're not going to do were, we were told to keep IQM2 and like create a link, you know, to see the agenda of the path. Mm-hmm. Yep, so which is great. A good idea in terms of just not importing it, especially with compliance and things like that. We will definitely need to have some conversations about ADA compliance You know with peak which is fine, but there's some things that you have to do and upload correctly and you know There's some different ins and outs of that and then it depends on what your agenda looks like The reason I'm asking is just because I Do not see that up and these two peak and media manager are going to link very closely together. Like for example, your users, your users like the user name and password lives in media manager. But for your users for peak, people that are going to be building your events and agendas and items, you're gonna wanna build those people through peak admin. It's just, it's easier, it's cleaner, the data comes over cleaner. And that's why I'm asking. Okay, hold on, we're gonna pause just really quickly here. I am in your account, because I want to see because what sometimes will happen is they will read they'll put a different trainer with your peak project, right? And well, number one, that's kind of silly because if we're already working together, let's just stay working together. I mean, unless you're like, well, we don't like Lucy, so let's just move with somebody else. And that's fine too. But it's better to have you all together. And that's why I'm curious where your peak project is. Okay. Just because I don't want it to be confusing. I don't want us to do all this work in media manager. And then we're going to have to backtrack and retrain a few things for peak. Does that make sense? Where would it be first to be admitted? I feel really simple. No as far as I knew you were our peak person. I didn't know anybody else from peak so you're the only one that we've been working with. Let's see. So Brian does have your peak project. There was there used to be somebody named Maggie. Now Aaron Purdue. Okay. Oh, your project that the sales person, but that is the only person. And then there was like a huge turnover. And then we finally got you in Brian. So we haven't worked with anybody out. Oh, let me just. All right. Let me just see what we got. I'm going to do a couple. I'm going to gift our trainings just a little bit. We're still going to go through some admin stuff today. We are going to time out though on users and groups. The reason for that is that I want you to see Peak admin with users and groups because you will do more work in Peak admin people than you will in users and group in Media Manager. So we're gonna, I'm just gonna kinda tweak a few things. It's gonna be fine. So we're gonna come in here and we're going into admin. So I'm in Media Manager, I go to admin, I'm going to users and groups. Main thing we want to talk about today is groups, because we can start setting up some groups or groups that maybe we just think that we're going to need. There's a couple groups that are built in like admin and partner integrators. They are groups that are built into the system that you cannot control permissions. You cannot delete them. And you cannot control permissions, you cannot delete them, and you cannot change the name of the group through properties. That being said, you guys should be users of this group. You should be admins in both media manager and people. Okay, so basically what we're saying here is we want you to have access to literally everything. This group, this admin group, should not ever be huge. The reason for that is for one, when we are in here, we're going to just borrow the clerks group for now. You could literally call this whatever you wanted. You could have a drafters group, so maybe just your drafters that are gonna come from peak. There's lots of different groups that you might end up having or wanting. So with this clerks group, we don't have any users in it yet, which makes sense. We haven't built in any other users, like drafters and things like that. You guys are in the admin group. You do not need to be in the clerks group. Everyone, a best role of thumb is everybody should be in one group. Only one group. You should never belong to multiple groups. And that's because you will only take on the permissions of the group with the most permissions. So even if you are in the council group, which has very limited permissions to things and you're an admin, this council group does nothing for you. Because you're going to have access to everything they have because you're in the admin group. So we want to start building groups with permissions for just their group like if they should have access to events and archives, but no access to encoders and templates. We want to build a group for people that fit that criteria. If we have another group that should have no access to the events, but all access to archives, we want to build another group that has those permissions. Do you see how that's kind of starting to build itself out? Yeah. Now, granted, you might, you're like, I don't know what any of these things are or do, but it's, you know, once we kind of start going into the midi gritty of those, we want to make sure we have people in one group and it's one group that makes sense for them or for their department or whatever it may be. And we'll kind of work through some of those things together. Okay. So first, that first piece of your homework that I said, oh, we'll have you build in users and groups. Don't do that. Because most of your people I'm gonna have you build in through peak, okay? Okay. So our clerks group is here. We don't have any users to it. Properties basically allows you to rename something. So for example, instead of clerksks we could call this clerks name if we wanted to and it's going to change this name. These groups are available to see and do some stuff on in peak. So just make sure that as you're building out groups that you think you're going to of where you want to go with them. Now, we can delete these change things, move people in and out of these groups as we start to figure that out because a lot of times you just won't know. Sometimes your drafters and peak will need no access to media manager. They will never be in this system. They will never run a meeting, work with the minutes, work with the video. It's just not something that they'll ever do. In that case, we can put them in a group with no access to anything or we can just leave them as unassigned. Don't worry, we're going to talk about all of this again in peak admin. Permission is where we set permissions on the group. So you don't set permissions on an individual level here. You set them on a group level. So if someone should have access to encoders, which is this encoder tab, which is what I told you you'd never probably change your use, then you wanna give them the right permissions, which is read and write, read only, or no access. Most of these type of things are going to be no access. For example, like your IT, maybe IT needs access to those type of things. But our drafters or our plurrt group does not. You guys should have access because if somebody gets locked out, if somebody needs help with something, you at least have the access to go in and click on those things. You probably won't, but you could have access if you needed it. Clerk's group doesn't need access to encoders. They shouldn't be messing with your encoder. They shouldn't be clicking on it. They shouldn't be viewing it. It's just not something that a lot of people should have their hands on. So we could say, okay, they're gonna have no access. We also then could give them no access to your templates. What are the templates here? So we're gonna have a template system in peak, and then we also have a template system in Media Manager. Media Manager Templates hold the template for your minutes document. It holds the template for your minutes document. It holds the template for your view page. And it holds the template for your player. Among other templates it could possibly have, but we're not using those systems right now. So templates is something I usually encourage you to not give too many people access to either. This controls the design of those. Here's the thing. If we create, let's say, a view page. So that view page is where we display your meetings, your agendas, your minutes, your video. All of that information goes on a view page. We take the design of that and assign it to a view page. If someone has access to that design and they make changes and it's safe, if a view page. If someone has access to that design and they make changes and hit save, if that view page is i-frameed on your website somewhere, whatever they changed will take place on your public site. It's a big thing when you want to change things, but if others kind of navigate their way in there, it's sometimes not a good thing, right? You don't want them to be some- Right, that's what we have a problem with now. Yeah, we don't need a change in the order to paint because they want to just see what it looks like. We don't need that, right? So you can believe that these groups, this is where we walk down some of those accessible things in admin and in media manager, so like example would be templates. I'd give them no access. They don't belong in there. It should be a select view, probably just you guys for starters. Maybe your webmaster, if you guys have a webmaster, they might need access to that because then they could easily change some things, pull the coding on that or the URL on it and put it back on your website or move it or whatever you needed to do. Create a new one. or move it or whatever you needed to do. Create a new one. You can create as many templates as you want. View pages, player templates. I mean, I have some clients that have 17 of each of them in there. And that's fine. You can totally do that. You'll see why some clients maybe do that when we get into those things, which we'll do today. Views can link a little bit with templates. So our view page template are designed Views can link a little bit with templates. So our view page template, our design, what we want it to look like, that's step one of creating a view page. We actually have to assign it to a view. A view holds the URL. And we're going to talk more about this in just a little bit. It's easier to see when I'm actually in templates and in views. But basically, this views cannot live without a designer on the template. So we'll talk about that. Reports of the report tab, that's the Google Analytics thing that we talked about earlier. Like I said before, they cannot manipulate that data. Like it's not editable. They can download it as a CSV. So if you think, oh, God, they could send us out to God knows who and I don't want that either. Maybe you want to restrict them to read only or even no access, which would take this tab up here away from them. But otherwise, I mean, they're not going to be able to go here and like change the data for you. So it's completely up to you if you want them to be able to see this or not. Events and archives. That one is definitely. It could be useful might not be useful. Maybe we lock it down. Maybe we give them read only, basically giving them read only will let them see the event in media manager. This has nothing to do with peak, remember, so they could see the event in media manager when it comes over, but they wouldn't be able to edit it if it's read only. If it's reading right, even once it gets pushed from peak, they can go into the event media manager and manipulate it. That's why I tell you these things because if they shouldn't into the event, media manager, and manipulate it. That's why I tell you these things, because if they shouldn't touch the events, then they should be read only or no access. They just don't belong in there, right? It's less chance of something going wrong. So this is usually like a reading right for admins and agenda coordinator role. People that work with the agenda, they create the event, they manipulate the agenda, and then they publish the agenda. Doing those things pushes the event over here in the media manager. So peak talks to media manager. So that's how I don't know if you call them agenda coordinators, but it's the people that work with your agenda. It's usually not a ton of people that do that role, right? We might have a ton of drafters, but we usually don't have a ton of people that work with your agenda. It's usually not a ton of people that do that role, right? We might have a ton of drafters, but we usually don't have a ton of people that are in charge of agendas. And it very well could just be known. Or now. Yeah. So we wouldn't want to just limit or give them no access to those events. Now the archives works, this is for events, and remember these two, once this event has been ranked live manager or it's recorded, it no longer is connected to this event. It's its own thing and it lives in the archives. The archives is where we do all of our post meaning stuff. This is where we can trend the video. We can index or time stamp the video. This is where you do, you can update your notes, check motions and boats. This is also where you start to generate your minutes from. So if you have a separate group that works with minutes, they're gonna need reading right access to archives. Now, you can, let's say you have seven people that do, let's say you have seven people that do minutes. They do minutes for different things, right? You can actually set a permission for them or for their group, right? Maybe we have a commissioner group, minutes planning commission group, minutes board commission group, minutes, group minutes whatever it is right by the full commission doesn't matter we have 14 different groups here and we could give them only access to their archive folder. So we can actually say okay we're going to do art we're going to click on archive folders and we're going to say that City Commission has no access to archive folder. We can do no access to training or we can do read-only access to training. You can start playing with all your different groups and what type of access they have with their archive folders. So you can set this on kind of a bigger level if you need to. Okay. I think we're working, right? So we have four different groups and basically we go in for four different groups and we would say, okay, they have no access to these three and they have read right to this one. And then this group over here has no access to these three, but they have access to this one. So do you see how we kind of start building those permissions based upon who maybe is going to do what in the system? Yeah and we're going to we'll talk about that when we get to minutes two because it's one question I ask you usually multiple times who's going to do your minutes? Who works on those right? Is it one person? Is it you guys? If it's you guys it doesn't matter you guys are admin more good to go. But if you have people that just work on your minutes, we need to maybe do something a little different. We have to set up their permissions correctly. So I'm going to move these back over here. These, all of these things in Media Manager are kind of moving them around as she notice if I click on them or control click or shift click. I can highlight multiple things and then I can move them all together. So that's how I'm doing that. Or you can just click on while I move it, click on one, move it. It's up to you guys. And we'll work on permissions together. Once we build a lot of people in the peak, that's when we'll really on permissions together. Once we build a lot of people into peak, that's when we'll really get into groups. Apps, you guys, do have applications over here. Applications, basically, these are media managers here hub. It's the start. It's the program, the big program that houses your applications. So we have two other applications that are going to be in here, peak and boards and commissions. Cur your group model, each group you want to either give access or give no access to. So for instance, your clerk group probably should be able to launch peak. My guess is that they're gonna be working with the agenda, whether they're creating agendas or creating items for agendas. They're going to need to be able to launch or have access to peak. They are not administrators of peak so they do not get administrator rights, but they need to be able to launch the application so that they can come into here and see peak. Okay. Now, boards and commissions then is another application. We know that when we click on apps, you guys have three of them. Practical platformer, media manager, boards and commissions and peak agenda. So we can, I'm sure that there's a select few people that are going to be working in boards and commissions. At least that's usually how it is. Correct me if I'm wrong. So boards and commissions is a big one. If they do not belong in your boards and commissions site, you should give them no access. You don't belong there. It's a system that if they move or delete or make the wrong move somewhere, it's just not a good thing. They go in and delete an application question. They just deleted the data of anyone that's ever answered that application question. Like there's lots of information out of it. So they don't belong in boards and commissions. We give them no access to it. Okay. So that's a big one. And we'll talk about this again when we go through boards and commissions. Forks and commissions does. Is there going to be only two of us with access for that? We'll just do this right now. And again, we don't have to use this clerks group or maybe we use it but we remain at something different. That makes sense for you guys. Same with council. Are you guys planning on having your members use, I legislate? Does that sound familiar? I know there's a lot of projects. The only, we don't want them to use it except for to be able to view the agenda on their iPad period. Perfect. Okay. So and they'll be able to view now if they have access to it, they'll be able to view they can annotate and take notes and things like that. That's fine. Okay. It won't be used for voting because we didn't launch or do voting software. So if you're worried about the voting piece of it, they will not be able to vote on it. How do we add that in? I know that they were interested in it. We can't do your account manager again and just have them kind of give you like the rundown on voting, what that looks like. The nice thing with voting is that it can be added in at any time. So even if they want to just kind of get a demo of it, we can set that up with your account manager. They could demo it. And then we can add that on as a separate project whenever down the road. Okay. Yeah. So and I can actually adjust that right now if you want to, if you just want at least information. So it's in your back pocket. If they ask you about it. Oh no, I know that they ask you about it. Oh no I know that they want it. Okay. Sorry I thought it came with it our IQM2 has that feature we just disable it. So you can you can vote so they'll be able to vote but not automated so you'll be able to sell record votes and motions and all that great stuff. It's just not automated right now. If we want the automated part of it where they can vote through I-legislate, or one of those, right? That's where we have to add on the voting. So it really depends on what kind of voting they want. Do they want to be able to like click a button yes or no, or do they just want you to have the ability to plug in their votes and then have them pull into your minutes? No, they want to forget to reach out to the right teams. To show you that because there's a couple different routes we can go. Most likely you'll do just the eye-legislate voting would be my guess, but you never know. We also have Vokest Touch. It's a bigger system. It's more. Customizable. So it just kind of depends. So I'm just making a note to reach out to the right teams and then that way we get the right voting for you guys. Okay. Okay, so send that over to Brian. So with that being said, we still can start out by building in your members into a group. We can call that group whatever we want. And then we're going to go to permissions and there we go with permissions. They need no access to anything except for at least read only access to events and archives. Okay, and that's so that they don't ever log in to cityofnsb.granakist.com. They're going to log in to I-legislate. They will, the username and password is housed here, though. It's housed in Media Manager. So that's why we have to build up a group and give them the right permissions. Actually, we're gonna get them no access to peak or boards and commissions because if they ever do log in, right, we don't need them in our peak system, nor do we need them in our boards and commission system. So they'll see something more like this. And basically we will tell them okay cityofnsb.grantakins.com. And then they'll put in the username and password that was set up here. They can set their own password if they want. And then they'll sign in. And then they'll be able to view the agendas that were published from peak. Okay. Eventually, yeah, and eventually with voting, they'll be able to sign up to speak, and then they'll be able to trigger a motion in a second, and then they'll be able to, when you trigger the voting to start, whenever they tell you, there's a button you click and live manager it pops up voting on their screen and then they're able to click their answer yes no upstein. So that's if we go with I legislate voting, which is my guess of what the direction will go, but I could be wrong. So we won't jump too much into it, but that's kind of how they'll connect to the system. So we have peak agenda in here. They're going to have no access boards and commissions to access. I gave them read only access to events and archives. And is there a name of better name and council that you want to use? City commission. So I'm going to go to I clicked on council and clicked on properties and we're just going to call this city commission. And we're going to save it. Let's close everything once. There we go. Okay. Okay. So now that city commission that's your city commission group. We will build some people in. We have to also build them into peak. So hold on building them yet. Don't build anybody in the system until we've gotten through peak admin and we've done a couple of things there because we'll really get into the nitty-gritty of your people using the system and where we should build them in first and hook them to and there's a lot of stuff there, okay? And I'll help you with you. But we have their group so that once they're in, we can assign them to that group and then they'll have access to I legislate. All right. So there's users and groups. There's more to it, but because we're and whatnot, then you'll have to come in and do some finagling there, but it's really not a whole lot of work once we get things set up. When you want to build a new user. If it is someone that's going to be using peak, we're going to build them in through peak. If it's someone that's going to just be maybe doing your minutes, so they don't need any access to peak, maybe we have a group called minutes, right? You will click on New User. You'll give them a user name. It can only contain letters, numbers, dots, and dashes. So unfortunately, or maybe fortunately, it cannot be an email address. Put in their first name, last name, and email address. I find them to their group. I'm going to do peep. We're just going to set ourselves up for success in peak training. I'm not going to put peak, improve, or in a group yet, because, man, we don't know how we want to set ourselves up for success in peak training. I'm not going to put peak approval in a group yet because, man, we don't know how we want to set this up yet. So we're just going to leave them out of group because I want you to see how that looks to. There's always, we can always change things or correct things or update things. And I promise you, we will do that throughout training as we kind of start figuring out your workflow. Okay. We put in our name. You can do middle name, you can do a phone number. It's completely up to you. The only ones that are required have the abstract. And then we can... There we go. We can also set a default step for them. So if they do not need access to peak or boards and commissions. And basically we have them logging into the system. They're going to be working in media manager. They're going to archives. They're working with your minutes. Right. We want to leave Granicus platform as their defaults up. Anybody, let's say like a drafter that's going to draft items and peak. When we build them in through peak, their default app is going to be peak agenda because that's where they 99% of the time work in. So this is how you can trigger yourself when you log in to go to a different system. You guys can really make whatever choice you wanna make for you guys. Once we get things set up, if you are mostly using peak at that point, you don't do a whole lot in media manager, maybe you change yourselves to be logged into peak. Meaning when we go to cityofnsb.grinicus.com, instead of seeing the homepage, we're gonna see the peak homepage. It just lets you log directly into a different system. For you guys, not super important because you're going to be jumping around. For drafters and things like that, it's more important. Because why take them to the homepage of Media Manager when they don't need to see it? Just take them straight into peak. Let them just be in peak and they'll be good to go. So that's how those things kind of start setting themselves up. when they don't need to see it. Just take them straight into peak. Let them just be in peak and they'll be good to go. So that's how those things kind of start setting themselves up. We'll talk more about that when we go into peak admin, because you're I'll show you some examples of how that works. All right. So I set up peak approver right now. Now, if I wanted to help the system send PeacupRever a prompt to set up a password, I would not click the Set Password button. I would click Save Changes, and it'll tell you that. If you do not manually set a password, the new user will be emailed a link to set their own. If you want to set up a generic password for them, you click on set password, and then you just have to follow the requirements. There we go. So they match. We're in there, we confirm it, we click save. If it likes the password you chose, user will be creating successfully. Now when I go back to my users, peak approver lives in this group here. I shouldn't say that, lives in this list. But it does not live in the admin group because I did not put peak approver in admin. Okay, so you can always start to add in some people. Even if you add in people and you want to link them to peak, we can do that. But I will tell you for your agenda coordinators and your drafters, just wait till we get to peak because your life will be so much more simpler. Okay. People's a lot of cool things for you. Peak will send down a really nice email that gives them the steps to log in, gives them their username, gives them a link to set a password, tell them what role you assign them. So if they're a drafter, it tells them all about the drafter role. It sends really nice emails that way. That's why I want you to add most of your people through Peek. For people who need a manager users only, maybe that's IT, maybe it's your minutes creators, all they do is minutes or if that's you guys, then you guys are reset, build them in through here, build them in through new user. They're ever going to touch peak, though, just wait and we'll build them in through peak. Okay. That's the start, there's in groups. Now we will see this again in peak admin because things start to connect. But the other place that I like to get through or kind of talk about and start setting up is templates and views. And the reason I like to set these things up is because they do link into peak. So when we do peak admin training that is going to be a huge Already complete step for us. We're not going to have to do kind of some wonky work around and then I'll go in and fix it later. We're going to just set it all up from the beginning. So we're going to start in templates. Templates hold the design of things. We're going to start with the player. Do you guys know what you're going to feed into the encoder? Are you guys going to do like widescreen? Are you going to do just kind of like a normal four by three? And if you're going to do more four by three. All right. So let's read this. We're going to actually do this. We're going to have to leave this one. So sometimes they'll set up two different ones because they're just not sure. So I'm going to eliminate the confusion and get rid of the one we won't use. We have our player here. It's our default player. Yes, you could create a new one if you wanted to. If you wanna create a new one, you go to templates, you go to new, and you'll be able to see some of those prompts on our next screen. If you have one already and you just wanna edit the content, you can just single click on whatever you want to edit. In our case, player, it turns it yellow and we'll click edit. Whether it's new where we're editing, this is the basic tabs. See how we have this third drop down a tabs here. So we go from admin into templates when we edit or create new, we have a whole new set of tabs. So this is our basic tab that we're on. This controls the name. We can shorten this name if we need to. Template type is player. We haven't assigned it to anything but the city commission archive. The reason I'm giving it a good name and we can even do news from an outreach for it a player if you want to is because this name is going to show in peak and you're going to have to select it when you're creating meetings in peak. So I don't want it to say default so that nobody kind of is not sure like, hmm, what does this mean? You know what I mean? We're going to leave it as this, but if you have a better name or something you want, you let me know. All right. So then we have a couple options, editor, designer, revisions, and permissions. Permissions we already kind of went through with our users and groups. Users and groups you can set permissions to the templates on a whole level. But if we're inside of one template like we are now, we're inside of your newsman and beach Florida player. If we go to permissions on this, this is setting permissions or adjusting permissions for just this player, not for templates as a whole. So you can get even more kind of into that many gritty of permissions by going into the actual template itself and then setting permissions on the template itself if you ever needed to I don't think you guys will have that need. But if you ever do you can totally do that so if I teach and have access to this one and not oh I don't know maybe have a closed session meeting that you're going to do they shouldn't have any access to that you don't want to with it. You could give them access to this player and not to the other player. It's a player, so that's probably not going to be the scenario. But this gives permission on the individual player. The designer tab is where we're going to work. Yes, there's editor, but as you can tell, you cannot edit template source code for player templates. That's because it uses the designer and that's so that it made it easy for you guys to have control over your player. What this is going to do is show you your options on the left put a logo on your player. But as you notice, we have one here. It doesn't give you a preview of the logo right now. So that's a thing. I'll show you how you can actually view it in just a minute. But you can put in any logo you want. This is where though we start talking about different templates. Maybe you guys hug one for city commission. And are you guys gonna use the system to record or even use peak to do agendas for any types of meetings? Oh yes, yes. So let's, what would be another one you're gonna use? Just as an example. Oh, planning and zoning. OK. So with planning and zoning, so let's just say this one is going to be the City Commission player. We could have a planning and zoning player. The reason we could, or maybe the reason we need to, is because maybe they have different logos or symbols or seals that they use, right? You could have a player that you assign for city commission that has city commission seal. You could have another player that uses planning and zoning seal if they're different. And we could then assign each of those types of meetings to use their own player. So if I'm looking at planning and zoning and seeing planning and zoning color and seal and logo versus when I'm watching planning or city commission, I'm seeing their seal and their color and you know their Yeah. And you don't have to. I have plenty of people that are like, nope, one is enough to manage. Everybody uses the same one. So it's all the same. Right. Um. Now what I. Let me just make sure this is your current website. Correct. No. Let me just make sure this is your current website correct? No. No. Okay. I need to go. Oh, it might be our third one. That's the visitor center. Oh, the visitor center. It's the visitor center. It's the visitor center. It's the visitor center. It's the visitor center. It's the visitor center. It's the visitor center. It's the visitor center. It's the visitor center. It's the visitor line. Let's not click on visit. Let's do this one. The city, right? Yeah. Okay. So we can play with different things here. The background color is one of those things, for instance. Now, what it looks like, like, maybe they did was pull one of these blue colors. Maybe 3B. Nope, that's not even that blue. Maybe they pulled a button color possibly. Regardless, we can pull whatever color we want. Now, with ADA for you guys, this is where you have control over that color. Should it be white, should it be blue, should it be tan? What color should it be? It's completely up to you. This is what that blue looks like right now. Let me show you what it's like when we launch the player. Also, what we're gonna need to do for you guys. Just turn on them, okay, good, they did. So this is what it looks like right now. We have the blue, we have your logo going on over here, we have our buttons for indexing, sharing and embedding, we have timestamps if we have access to those, your documents will come over here, all that good stuff. So, and I don't know the answer to this, is the blue the right color for you guys is it what it needs to be for your ADA compliance. Um. Yeah, this is kind of the biggest I would imagine. Yeah. make sure that these colors match. So what I'm doing is taking the hex code from your colors and then I'm going to go back in here and I am going to make sure that the color actually matches your website. Okay, so it shifted just slightly and it's because I wanted to make sure we use the same color here. I don't want it to be some random blue usually we try to pull it from somewhere, but any blue that I clicked on was not that. So we'll see. Okay, if you want to go with a different blue, you can totally do that. And we can just kind of take that information and we can plug it in to this page here and it'll change the background. The logo's on here, you guys sent us that logo or it's the logo we got from you guys. So it should be correct. And it's this one. That's right. Okay, perfect. I would like to check because I have come across a few that are not right. Now we get into like some different settings. Now with these settings, you can change aspect ratios, you can change player size. You can do all sorts of great stuff there. That's kind of why I wanted to know, hey, what are you guys feeding it, right? Is it your normal four by three? Is it widescreen? What are we doing? You can also do a custom one. So if you have those pieces of information, you can plug those in. and we could do a custom width and a custom height. I usually always recommend that you keep the maintain original, and the reason for that is just so that if you ever do feed something that's smaller, we're not stretching the image and it doesn't give you poor quality. But what do you call, you can play with these however you want. Probably won't play with them until we run a couple of tests, just so we can kind of see what we're getting and what's coming in. And then there's other settings like you can tell the player to start playing automatically when loaded. So when somebody clicks on your site, um, and they find the video and they click on that to load it, it's going to automatically start playing, is what that functionality is going to do. If you guys have a closed captioning service that you're going to be using, you can always turn on the closed caption button. That's the little button right here, and basically it'll just turn the button on or off. If you either need closed captioning and you're going to use Granicus closed captioning, we set up the caption URL and stuff for you. You don't need to worry about that. We'll make sure it's turned on on your player. Yeah, that's what we have. We bought that. So that team at one point will work with you. They are completely separate team. So the nice thing is that they'll tell you how you submit meetings, like what meetings you want to be close captions. They'll kind of talk to you about how all of that works. They have a completely different, I don't wanna say support, but like you can email support, right? They have a different email that you can go to for them with captions. They're completely, they are one in the same of Graticas, but they are completely separate team. And we do that because, well, captions are important, right? We don't want you in a customer care queue for captions. Just like captions doesn't want customer care, my encoder doesn't work. So we kind of broke that team off, and we kept them separate to better assist you guys. And they'll talk to you, you'll work with them, they'll kind of get you up and going with all of that. I will show you where captions live after meetings. Once we have those kind of going and building, I'll show you where those live. Because you have access to those SAMI files, you can see those things. You can see when captions are up and available, that kind of stuff. To also show you those things. So they will put out this caption URL. I don't have it yet. I have not seen it, which just probably means that they haven't totally created your captions URL. They're probably working with a couple of people on that. We can enable embedding. That's just an embed button. It allows people to take an embed code and put it onto their website if they wanted to for a meeting. That can be turned on or off. We can enable other things like indexing, share features, download sections. That part or those pieces on the player look like this. Indexing is right here. These are for timestamps. If we timestamp something, it means I timestamp test item one at 12 seconds, right? So let's say I start at zero and I want to jump to this item. That's an hour in. it jumps me to that item Whatever it might be timestamped at you control those timestamps through live manager and media manager So that's the indexing part of it The share feature allows them to take a link and send it to people It also allows them to email it people. It also allows them to email it, Facebook LinkedIn or Twitter. And this can be on or off. Unfortunately, or fortunately, however you want to look at it, you can't turn individual buttons on. So, Facebook LinkedIn, Twitter and email are going to be on or off based upon you turning this button on or off. Okay. Okay. So just kind of keep that in mind. But it can be on. It can be off. It's completely up to you. The document viewer setting is going to be for the space over here. This is for the document viewer. This is so that when you create your meeting in peak and you publish it to the event, when that event is running or after the event has been created or archive I should say, that agenda from peak is going to display here on the right. So if I'm looking at the video during or after the meeting, I'm not only seeing it here, seeing your timestamps here, but I also can see the document as a whole. So that will give them an a little agenda button here and then the agenda shows up. An example of what that kind of starts to build out and look like. Just because I know the client put everything on here nicely, that's why I use them. So this is a pass meaning for them. This is a view page, by the way. This is what we're gonna be starting to build. But we've got our view or our video, it double click on it, they timestamp, here's our timestamp. So they do introduction of new fire department staff. Great, I'm gonna click on it, they timestamp, here's their timestamp. So they do introduction of new fire department staff. Great, I'm gonna click on it. What's your agenda? It jumps me to two minutes and 39 seconds. Or consent agenda, jumps me to 56 minutes in there. That's what index we're doing. This is their peak agenda. Their peak agenda came over from peak. There's the agenda link. We have this right here. We can. It is clickable, right? And that's because it shows to link their item titles to things. So if I click on it, it takes me into the peak cover page. And I can do that information. So this is just one example of how some people do things in here. Let me move this back over here. So that's what this document viewer can do. Now it also can show your minutes documents if or when you're ready to show your minutes documents. So it would have an agenda link and a minutes link over here and they can toggle back and forth in the archive. So they could watch the video and look at the agenda or watch the video and look at the minutes. Completely up to them and up to you what you want to display or not display. So that is what has to do with this display the agenda. Display the default minutes document, right? Now, we can also add other documents. Some people love this feature, some people never turn it on. You can do a default document, meaning if there is nothing loaded here, for example, this, we've got nothing, we can do a default document. And instead of being a document, we could make it a link. So what I usually will do, let's go here. Let's get out of that. I'm assuming maybe go to city commission. Maybe we want a link to this page here. You've got a lot of great information on it. We're going to take this link. We are going to make it a default document with quotations. We're going to save this setting. I'm going to pull up events. So I basically made a live change. So whatever I change and say that's going to be live here. So here's my default document. And it takes me to the link that I put it. So now they could not only be seeing a video, but they can be linked to whatever page you want or uploaded PDF that you want, right? Yes, they can come here and click and it'll jump them straight into whatever link they click. It's going to go to your website, whatever I actually clicked on. Commissioner's own too. So you have the option to do that also. Some things that people will do is sometimes they'll link to their calendar instead of like a page here, they'll do like more of their calendar. So not only can they see information about the meeting or meetings, but they see information about all of your events that you guys post on your calendar, whatever it may be. You can put there whatever you want, and it's easy to put in, it's easy to turn off. All you have to do is click a button or unclick a button and save the sentence. Now, you can also choose, as you noticed, it said, default document when I loaded that. You get still up in here. It says, default document. Let's be honest, I don't love that. I don't love the name of it because this is actually not a document. It's your view. It's a website page, you know, so it's actually not even a document. I don't love it. So what I usually will say is instead of a default add another document. Give it a new name, right? So you could say city calendar. And then you could plug in the web address to the city calendar here. This is not the calendar obviously. I don't know if you guys even have necessarily one on there, but that's okay. Here maybe it's the directory. Maybe that's what you want to do. You could say city directory and you could link to that page. So we also display that city calendar. We link to it. These symbols here are controlling the symbol that pulls in with the naming. That's all it does. You can pick whatever one you want. Not two of them and then save. And then re-open that. Re-open them. So now I change, I'd like adding a new document, putting that link there. Instead of calling it default document, I changed it to say whatever I wanted to. City calendar, whatever it is. So we have control over a lot of different things. Let me get rid of that though. Let's save this just so it's not so we're in wonky right now. So you can control that do whatever you want to do with that. You can also make the document always be able even if there's no documents. Some people do this, some people don't. It's completely up to you. If you don't have a document and you have that showing, it tells them there's no documents to display versus not showing this. And now sometimes they think, did you not do an agenda for this? That you guys would probably ever have an agenda not attached. But this is going to actually cue them in like there's no documents to display. You didn't forget you didn did not do it. There's just nothing to display here right now. That's what that little button will do document viewer will always be visible. When you make any changes just like you saw me you have to click save settings. Once you click save settings. If you want to see this in all its glory with the logo. explore with the logo. The easiest way to do this is to open the archive tab like I did here. Click on a folder with a meeting in it and just double click on the meeting. That will pull up the player and now you can see all the features that you turned on or off or added. You'll be able to see everything including the logo. And then here's our clear. This player in the example, this is our older player. It's our older interface. It looks a little bit different. Some people actually still use this one. So that's why I usually will say right now, but maybe you will use something that it's turned on for. Look at it live because you can tell yours is very different. This also is more responsive. So we do love the new player. You can pass to something, people can see it better on a phone or a tablet versus the older player. So the new player's pretty great. They actually just did some updates on the backend for accessibility, just to kind of keep with the times there. So that hopefully will be good for you guys. This older player doesn't have the accessibility on it like this one does. So there's all that great information there. Let me close this, let's reopen that. So that's kind of your player. Now you can have one, you can have several, you can update these whenever you want. You will assign a player to the archive folder, you will assign a player to the event in peak. You can assign a player to a... The encoder, you can put that on the encoder. There's lots of things you can put that on. Okay, so that's the started templates. That's a player template. But now we need to talk about our view page template. So just like with the player we could create a new one. I'm going to update an existing because there's no use of having to for now unless you guys need to. So I'm going to just edit this one. I single click on it and tab where you put in a name. This is what you will take. Well, this is the start of getting the iframe so you can put this on your view page. So we're doing a city of Newstona or a view page. The other one I did play, right? I want those to be different. Now, template description, you can put whatever you want. This is on the backend only. This is what I usually recommend. Take the website address to wherever this is gonna live and plug it in the description. The reason for that, the reason I usually recommend that is because if you delete this template at any time, and it is somewhere on your public facing website, and you delete it from here, it will delete it from your public facing website, and you will have a broken eye frame. We don't want that, right? So I always say just put the description here because then you can remove it or update the link wherever it should live on your website and then everything kind of works smoothly and your public never sees or experiences any of that. So you will add that in in the description. is a view. It's not assigned anywhere yet. It will be, we'll get it there. Actually, I think he assigned it to new view. That's okay. And then we have some different options here. So we have editor designer revisions permissions. Permissions is the same thing just like the template, the player template. This edits the permissions of just this template, not templates as the whole. Revision allows you every time you save, you do some work and save, you do some work and save. It shows your revisions here so that you can always roll the version back. Okay. Okay. The editor, this should always be blank. This is for some of our really older clients that they have custom coded view pages because we used to only have custom coded view pages. And as you can imagine, when you needed some design work done on those, whether it was the 2020 tab added, whether it was instead of calling it A, we wanna call it B, instead of this, we want this and this color, not this color, you had to reach out to customer care. They had to submit a ticket to design. Design usually has a one to three week turnaround, it just kind of depends. And so they were waiting for one to three weeks for a design change. Well, how inconvenient is that? We thought that. And so then they came up with a designer. So you guys will work in the designer tab. And this is where we build out that view page. Now they did some work in here, but I can tell already that this blue is not the right blue for you guys. And basically what we're wanting to think about with this view page, much to what we saw like with Fernail for example, here's Fernail logo, their site. This is their Granicus iframe. But I didn't tell you this was a Granicus iframe. You probably wouldn't necessarily know that this came from Granite Kiss, right? Because of the simple fact that it integrates into their site. Right? So that's what we want. That's what we work towards for your site. We want it to be integrated. We don't want anyone to know that they're actually on a Granakis page from the i3. We don't need, we don't want that. We don't need them to know that. They should be thinking they're on your site, only on your site and it all lives in your site, right? Okay, so we come here to edit template. Now, we have some different options. So we have three things here, layout, content, and design. Layout is step one. Layout is basically asking you, what do you want your available archives section to look like? We have default. Default basically lists out all available archives in every single folder that you have, right? So planning and zoning, a city commission. It's going to just mash up all of those meetings altogether and it's gonna be listed out by date. That's option number one. We also have tabs, which is pretty much the same thing as option one, except as you start building out years, it's gonna build out tabs with the years on them. Now granted, you guys have the IQM2 part of it that you'll link to and whatnot, and that's totally fine. But let's say this year, your 2020 will fall into 2020 tabs. Next year, the start, the very first meeting in January you have, you will see two tabs. It'll go default to 2021, and then they'll be able to click on 2020. They ever want to review something. of collapsible panels. So this one we're starting to get into more of like a file system, right? It makes it, sometimes as you get into more and more meetings, easier for people to find the meeting that they want. They don't have to search through a big list with all sorts of different meetings in here and find the right one. So collapsible panels, and this is just an example, keep in mind, these will have your names of your archive folders. You could have as many archive folders as you want, but we might have City Commission folder, regular meeting, City Commission, special meeting. Maybe we have planning and zoning folder, right? We would have all of those folders listed here, and then they open these up and then it lists out all the meetings from all your years that we have in here by date. Or we can take it one of two steps further. We can do tabs with collapsible panels where they choose the year they're looking for. This will get more important probably next year. They choose the tab and then they open up the folder they're looking for. So I only want to see 2020 City Council meetings. This is a little easier than 2016. So I only want to see 2020 City Council or 2019 City Council. Right. That's kind of how that can start making it a little simpler for people. Or we can change it up and do collapsible panels with tabs. The difference with these two, this one that we're on, the tab, live outside. You select the tab and then you select the folder. Or collapsible panels with tabs, they're gonna select their folder and then select their year. And each folder has their own tab set. and then select their year. And each folder has their own tab set. Is there one of these that sounds or looks better to you? I think I like this one here on right now. I agree with you wholeheartedly. This is the one I'd like to see the names. Yeah, I like that. So I could see the names up that. Yeah, for some, I'm trying to think like the public sometimes, right? Like they might miss this. And so then they're in planning board and they're like, well, I want to see meetings from here. And then they're scrolling through 40 meetings and having her time finding it. So I agree with you. This is probably my favorite one just because if we can really break it down for our public, why not break it down, right? Now, that also being said, if you do not, like, if we linked the IQM2 site, right? We aren't going to have a bunch of past meetings in here. The only tabs that are going to show up are going to be the tabs with the years that you have that live in the archive folders and media manager. If you do not upload anything here from like Burndale did right this is what I don't love 1992 city council great city service board has nothing in here. See how though they see 1992? So it kind of gives them the illusion like, oh look, 1992, City Service Board, great. But there's nothing here. There's nothing in this one. There's nothing in this one. That's what I don't love about this. Because how do they know that it's a council that holds the archive for that? That's what I don't love. I think this one's a great option. It's only going to display the tab of the years that you have listed in the archive folders so it can keep it super clean for you guys. Perfect. Okay, so what we do then is we select that one. We scroll to the top of the preview and click save template settings. Learn from my mistakes that I do all the time. I get sidetrack and I'm talking about 40 things and I navigate away from this page. And all the work I've done is now gone and I get a restarted. So save the template. And then we go into step two. Step two is the content. So this one can be very important. We can control things like the text here. We can check this box or choose the slider and turn the text off. And basically that's what Ferndale did here. Ferndale, all of this, this is all from their website, HTML editor. All they did was just put literally the upcoming events in there. So theirs looks more like what yours looks like right now. If you turn on the instructional text and hit edit, you can put information in here. You can make it say whatever you want. the reason that I kind of don't recommend you guys use this is because there's very few options for font, which is probably not the font that you're using on your website. Number one, you can do colors and stuff, this is what I don't love. It is not a day compliant because we can go ahead and we can put in a link here. And it's going to say visit URL. We can link to this, but I don't love how it links with the link text right is not going to be your link text. The link color is not going to be your link color. And with ADA compliance, let's be honest, that's super important. You can't control this link color. You can control other link colors on here, but not this one. And that's what I don't love either. So we want to make sure that it's ADA compliant for you guys. So what I would recommend is if you want to link or something like that, either don't link in this box or turn this off and do your text and your link through your website. So that makes sense why I would kind of push you to that direction. Yeah. Okay. So I'm going to try really hard to make sure I really point those things out because I don't want there to be that accessibility issue there. Other things that we have going on is the streaming video help link. It is a link that pulls in here. It's up to you if you have it on or not, Furndale takes, they actually just took the link and they actually did it in their own color and their own font and text, but it links to the same place, which is support.granticus.com. It takes people there and it gives them basic troubleshooting skills. Like, hey, did I can't hear the video? Why not? Did you make sure your volume was turned on? Do you have headphones plugged in? If any of the like, browsers make updates, for example, Safari made an update that no one loved, that made it to where any video doesn't matter what type was recognized as an ad and they did not play it. And so everybody thought that players were broken and videos were broken and it actually turned out that it was a setting that Safari did that broke not just our videos, everyone's videos. It basically looked at other spam, right? When we get wind of things like that, we try to update that page, that streaming video help page, so that it has things on there, so that when it cuts down on the calls that you guys get, and then it cuts down on you having to also call us, we always call us if you need to, but if we can help you not have to do some of that, we want to try to help do that. So this gives you kind of other topics and it just takes them to our support center. Now, you want to link that goes externally to your site, turn this off. Do not have it on your site. More importantly, for you guys, again, with the color, right? It's this blue. We can't change this blue. And we can't change the font on here. I don't love it for ADA compliant sites, not yet anyways. Doesn't mean it's not ADA compliant, but it's not your color ADA compliant. So just keep that stuff in mind as we move forward. Vote log we want to leave off for now. This might be something that we turn on later, but the vote log basically allows people to search for the types of meetings, date ranges, voting members, and voting types, how people voted, and then gives them a display on this. So leave it off for now. And then we'll touch based on that again, but we'll do that once we kind of talked about boating. All right, upcoming events. That's this whole section right here. With the upcoming event section, this is going to get more familiar when we jump into peak. We create an event in peak. We can tell it to show on an upcoming event section. And we assign it to a certain view page. And when we tell it, we want it to show on an upcoming event. It shows here. Very similar to IQM2. So it'll show on upcoming events. And we can manipulate the column settings a little bit. So that being said, if we don't want this to say name, we want it to say meeting, we can type into this box here and that's going to change the column setting. We can change the date if we wanted to to something different. I'm not going to because what else would we call date maybe. Maybe meeting date if you wanted to, but you can control that through these boxes. We also can control the date and time format, which I'm going to jump onto your website. We can do the same as IQM2 right now. We wanted to. Or do you guys have a different place that you do any dates on your website right now? That's what I know of just the meetings. Okay, so we could stick with what people are used to. Just like do a January one, January one, we can add the day of the meeting. Here's the thing, right? This date format is only controlling the upcoming events, and then we have a separate group of settings that controls the archives. The reason for that is some people like to put a little more detail on the upcoming event, because let's be... I'm going to be honest, right, with how my brain is sometimes. You can tell me it's February 25th and I'm be like, okay, is that a Monday or a Friday or what day is that right? So some people like to be able to put a little more detail. That's why they're separate, but you can make them the same as long as we just set them the same. So if you want to say January or you know, February 18th, 2020, well 946 am perfect, we can leave it this way. Off the top of your head, do you have a reference for your upcoming events? And if not it's okay we're going to come back in here and we'll do a double check on this down the road in this project. Um yes preferences with the day with the weekday. And do you like the zero one or the one? Actually, I like the one. Actually, let's have like one. Okay, need to. So let me do that. So this one in upcoming events, it's going to pull in Harris Tuesday, February 18th, 2020, or as you notice, the zero goes away from March 3rd. Okay, so now the time format, we can do the same thing. We can get away from the 0, 9 and just go to like 947. Which I think is what IQM2 is doing. So we can leave it kind of similar or we can totally go out of the box on that. I think that bigger. All right, so now there's a couple of things we need to talk about with our links. Because we are going with peak, peak has the option to display the agenda and agenda packet. You don't have to display both. If you just want to display the agenda packet, we can turn off the agenda link. Here's the thing with peak. For peak, you can publish the agenda and agenda packet with a click of a button. It is that simple. It is not 14 steps to publish each one. Now, again, completely up to you if you want to have, you know, both of them on there. Some people don't. They're like, they just need the packet. They can download it and wait for it. I don't care. Some people are like, God, no packet. It's 45,000 years to download it. And they don't need it. Just the agenda, right? Now, here's the other piece. You can choose to publish one or the other in peak at any time. So if for maybe planning and zoning, you only publish agendas, but for city commission, you do the agenda and agenda packet, you could choose to do it that way in peak. And only when you publish one or the other or both, only by doing that action will give the link here. So if I don't publish the agenda for this Tuesday March 10th meeting, I won't see the link here. So if I don't publish the agenda for this Tuesday March 10th meeting, I won't see the agenda link. Because I didn't publish it. Same thing goes for when you first create a meeting. We can show it on the upcoming event, which means it's going to say meeting name, it's going to give the date, and there will be no links here, because we haven't published them yet. And we're going to see that again in peak. Do you guys prefer both of them on? One of them on right now. Okay, if that changing, we start going through peak and then you're like, you know what? No, I don't want to do this. I want to just have one of these. We'll come back in here and we'll turn it off. Okay. Okay. So anytime you're thinking of any of that kind of stuff, just stop me because we have lots of time together and we are going to make sure that by the end of it you guys are pretty much ready to just go. The event link. We'll talk about this a little bit and for right now I'm going to leave it on because I want to show you what it does unless you're like, no, Lucy, we don't need that. So, now that I think of it, I would just prefer to have the agenda pack it up there because that's what they go on for any way is in the agenda is part of that packet. And so, um, if we could just take the agenda column off and just leave a agenda packet that would be better. We see. Yep. So and now what we're going to do when we publish in peak, when we get to that step, we are still going to publish the agenda. And I will show you why we get to peak. But by us turning it off here, the published agenda will not show up to the public. They won't see that button and be able to click on it. The reason we're still going to do it is it has to do with some things in media manager and live manager more importantly so that we can index and timestamp and take notes on items. And I will show you that correlation when we get there. Okay, but we turn that link off. It's gone. Even if you publish, you can publish it 50 times. It will never show up here. All right, perfect. So the event link, this is up to you guys. I see it both ways. So we have an example of a meeting right now, this first one that's in progress, versus a meeting that is upcoming. This upcoming meeting shows the date and the time. If a meeting is live, if you're live streaming a meeting, it will have an in progress link here. So the date turns to in progress because while it's current, it's going on right now. If we leave on event links, when and only when an event is live streaming, will this view event link show up? Once the meeting is over, this view evently goes away. The reason we have the option for having this honor off is because we got some complaints from people that felt for their public that's in progress. Link wasn't clear. People didn't understand they could click on it. So they wanted something that was a link that they could say view events and click on it. So they wanted something that was a link that they could say, view event and click on it. And that it would only show up when the event was running. That's why we have that. Completely up to you if you want it on or not. This link, like I said, though, is only available when you are live streaming the event that you're live streaming. So let's say we are, we get February 18th, when we start this meeting live manager, we would be able to click view event here at that point, but not until that point, does that make sense? Yeah. Now, like I said, no right or wrong with this one, you can do whatever you want with it. I'm gonna leave it on for now, so that when we're running things through live manager and that kind of stuff, then we can actually see that link in action. And that sometimes helps give you a little bit more idea of how it's going to work for your public. And you can make a better decision, OK? And we can even call it something different. We can just call it view event if we want. Um, the search. So search can go on or off. This searches the archives. And then we have our RSS feed. RSS feed people can click on the links. And then they can actually sign up for RSS feed people can click on the links and then they can actually sign up for RSS feed. So whenever you publish a meeting, whenever you make changes in republish a meeting, then if they've signed up for that feed or same thing with minutes, if they'll get a notification, they can click on it through a link and then view it through their RSS reader. Completely up to you though, you can of course turn it off. and then view it through their RSS reader. Completely up to you though, you can of course turn it off. Available archives. So we have our upcoming events and available archives. That being said, we can change the name of this. Some people do not like the word archives. They think it sounds old and people just, it's an older word, it's an older use of the word. People don't totally love it. We can turn on custom title settings and we can call it just like you have now. Pass meetings. Okay. Okay, so you can totally control that at any time. If you turn this off, it goes back to available archives and on we'll do whatever you type into the box. Same thing we saw here with the columns, we can manipulate the columns down below. That is these columns. Now some of these are the same. Some of these are different. The date and time format are the same. Now in these ones, we could turn on the day of the week. I usually will see people if they have that on up here, they don't necessarily turn it on here. It's a lot of information, a lot of text, right? That means that you can have it on. There was a path meeting. People a lot of times don't care if it was on a Monday or a Friday or a Tuesday, right? They're like, times don't care if it was on a Monday or a Friday or a Tuesday, right? They're like, I don't care. I just want to watch the video. So, um, yeah, that, it's totally up to you. There's no right, wrong, or indifferent. Um, I just, I'm getting you feedback of feedback. I get a lot when people go move to the system. Um, and then the time format, we at least will change it to match this time form out up here. Okay, so once we set that, we get into these other things down here. We have duration, agenda, minutes, video, we can do an MP4 download and we can do an agenda packet. Okay, we obviously want the packet. If we show it up here, it needs to probably show down here. So they don't think we removed it and did something to it, right? The duration is going to show the duration of the recorded video. So we might set a meeting up that we think it's gonna be five hours But the meeting once for an hour 33 it's going to show the recorded length of the meeting here Some people like it some people don't you guys have a preference one way or another let me know I don't like to show it no Perfect. All right, we're gonna turn it off And it's I mean, it's just a? It's an on, it's an off switch. So even if you get pushback and they really want to see it, you can turn it on. I don't think they would know that you even have it, but. The agenda link can be on here. And again, I don't know if we necessarily want the agenda link. Just for the simple part, we want want to show it up top. Right. No, less is better with our with okay, which is good. We get from citizen. Okay, perfect. So let's turn that off. Then the agenda link off. We have our minutes. We have our video. The video is how we. Maybe there we go. When we go to the archives, the video link is what allows them to click on to get this view. So view the player, the index items, and your supporting documents over here, which is why we would want to leave that video on. MP4 is hit or miss. You might want this, you might not. It sounds like maybe not. MP4 basically gives you a link or gives your public a link to click on. And when they click on it, it will download a copy, a local copy on their own machine of the video. We usually will see this turned on if you are a city that maybe has a lot of attorneys supporting areas that use these videos for other things, supporting groups that use these things. This way they don't have to call you and you don't have to produce a recording for them. They can just go to your website and get a recording themselves. I have a question. Is that a video the same thing as MP4? I thought MP4 was a video format, but MP3 was audio. Yep. Yeah. MP, so this system, like if you wanted to upload anything, it only accepts MP4's. MP4, this, the video lets them launch the video in their player and view it. The MP4 link allows them to download an MP4 version on their site. A whole lot of it is like, you think. I don't know if these guys do or not. Someone just from the side. I probably want to change those column names then to view video I don't know if these guys do or not. Someone just from this. I probably want to change those column names then to view video and download video. Because go get kids you. Okay. Or we can always turn it off unless you need it then we can totally change those. View. So, view, view, view. This one would be download. And again, right, we can totally just turn it off. Sometimes it's helpful, though, if you do get a lot of calls, like, can you send me a copy of this video? Now, instead of saying, yeah, and you add that to your list of things to do, you can say, actually, just go to our website, click on the MP4 link and you can download a video yourself. You can also put things like that on that page. Like, hey, here's our new view page. This is what it's kind of looking like. Here's some new things that you're going to see and be able to do. I see that a lot at the start because indexing is a big one, where people are used to seeing your 12 hour long meetings. Now they can skip around in the meetings if you're going to index. So sometimes people will put a little blurb and just kind of tell them about the new look. This is what it's doing. This is what you can do. And we can talk about that as we get there. A gender packet, we will leave on. Because we have it on the top, that way they can see it down below. We have our MP4. The other step in here that's important that I think we're going to want to make some changes to you right now is fonts, colors, link colors, and styles, and things like that. It's the design element of this. This is how we start to make it look a little bit more seamless with the websites that you currently have. That being said, I want to make sure that we use the right blue. That also being said, we're using this dirt blue as a hover color. And as you noticed, when I was showing you a couple things and we hover over like the video link or the MP4, doesn't matter, whatever link, we can't really see it. My guess is that's not super ADA compliant. Right. Right. So if that's the, these are the type of things that we wanna fix before this would ever get iframed on your site. You're not gonna eye-frame this for a while because we're gonna be- That's gonna be right out. Hey, I'm sorry, I don't mean to interrupt you. We have other people using this room at noon as our training only supposed to go to noon, right? We've got a group of people out in the hallway waiting for us to finish. Yep. Yeah. And what will you, I'm going to send you some updates on calendar invites. I'm going to change our how we're going to do a few things. So you're going to get some of those for me today. And we're going to kind of, we'll come back through. I'm going to make some changes on this and I'll send you a link and have you guys give me some feedback. Does that feel good? Yeah, that's it. All right. Let's do that. I will shoot you guys a recap email and talk to Brian on some stuff. And then we will reach out to you and we will talk super soon. Does that sound good? Yeah, I think I have we have training with you on Wednesday for peak. I'm pretty sure for yeah, two of five. I have admin at noon. And we're going to stick with peak admin, except I'm going to maybe add a few more notes because I want to cover the view page a little bit if we need to. So it'll be more reminders for us and that kind of stuff. Is that something good? Yeah, you said peak Evan. Let me see. I think I have it for two on Wednesday. It is two times. It is 12 o'clock. My time I apologize. Oh, okay. Okay. Okay. Okay. That's But it is 12 o'clock, my time I apologize. Oh, okay, okay, okay. That's time. Yeah, I didn't apologize, but yes. Okay. Yeah, so that should be fine if anything comes up. Just let me know. And then I'll shoot you guys a recap here. Momentarily, I wanna talk to Brian about a few things, okay? Okay, that's how it goes. Thank you so much. Thank you. All right, welcome ladies. We'll talk soon. Or Wednesday. All right. All right. All right. Bye.