Let's call the court to order. Sir, would you get us started with our opening prayer this morning, please? I'm on the grocery store having father. We're thankful for this beautiful day We're thankful for the blessings of the children of the Stodafone 20 We ask a special blessing on Jaini matter special blessing on Janie Metter Charlie Riley and we asked that you keep your healing hand on both of them We asked that you be with all those that are sick be with our Military watch over them Be thy will bring them home safely Be with this court as they make decisions This morning for this camp The things that they say and do would be pleasing to you. We ask most of all that you can give us a varsity and all these things we ask in Jesus name amen. And to the Republic for which it stands, one nation under God, individual, with liberty and justice for all. On and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and on and We have two absentees this morning that Judge is not able to be with us this morning. And Commissioner Metter, I believe, is bringing his wife home today. So we'll keep them in our thoughts and prayers. County Clerk, we need to approve the minutes for Commissioner's court session of July 28th. Move. That's all in favor say aye. Aye. Motion carries. All in favor say aye aye motion carries Commissioners I don't have any changes on the consent agenda entertain a motion for approval of the consent agenda Move Second all in favor say aye Motion carries emergency management Nikki Morning commissioners I'm going to go to the committee. Good morning commissioners. I'd like to ask you to consider and approve the interlocal agreement with garrison county for the use of the alert FM system. Authorized just after I guess the tax cutie agreement. You've already approved this. Basic agreement. They just had a few changes to make to it so we'll bring it back to the court for that approval. Now move. All in favor? Hi. Thank you. Perries. Let me back up to item number six. We need to approve the commissioners court agenda. Move. Second. All in favor say aye. Motion carries. New judge, same as the old judge. You know, I'm just trying to keep everything on track. Next item, syrup. One of the questions? Sir, are you? TNA asked that you consider an accepted supplemental funding in the amount of $16,100 for the high to grant period ending December 31, 2015. No matching funds. I lose. Second. All in favor? Aye. Aye. Motion carries. Thank you, Sheriff. Constable. Constable Chumley. Yes, sir. Good to meet you. Morning, Judge. That's what you're talking about. I'm going to go ahead and ask for a little bit of help. I'll tell you. Yes. Good evening. Good evening. Good evening. Good evening. Good evening. Good evening. Good evening. Good evening. Good evening. Good evening. Good evening. Good evening. Good evening. Good evening. Good evening. Good evening. Good evening. Good evening the last 15 officer this year, so we have helped out on the lake this summer. We're asking if you would go ahead and do that. And I think Phyllis has the figures that we can use on that. For this particular position, if you chose to fund it for the remainder of this year, if you chose to fund the equipment that's also needed, what we could do is fund that out of contingency this year. And in next year's budget, take the equipment cost that you did approve for the constable's budget and put that difference into contingency for next year. So what you would need would be a total of $16,669. That would include the equipment. And you have... That's inclusive of salary, benefits, and equipment. Right, that's just for the remainder of this year. Now we've assumed that the constable is gonna hire a brand new person, and I did visit with him, and he told me he's not gonna hire a brand new person, he's gonna move over someone that's further up in the step plan, but if you also authorize the move of those funds with that position for the step increase, then you still only need the same, because he would hire ultimately a new person to fill that vacancy. You still only need the 16669. Perfect. I certainly agree with your request. I know that the... Thank you. We need to do everything we can to improve the safety on that lake and I think the paper reported just how the problems we have with that like this weekend. Yes, sir. So I move that we use contingency for the 16,669 dollars for that position. Thank you, sir. Oh, I'm flavor say aye. Next on the I've got on the agenda here. I'm asking to finish out the year in the vehicle line item 73.54 18,500 to cover the expensive for the remainder of the 14 year budget. And part of the reason for that is we had a motor go down on one of the Wholters cost nearly $6,000, which is in that line item plus the fuels will go need to finish out the year. Is there any of that money that to be used to carry over any of the positions where officers not using a car allowance? Kerrio writing the positions were officers not using a car allowance any longer. I don't believe so commissioner because we're still in the infancy stages of that program right now those funds are 100% going toward the purchase of the vehicle and the fuel for that vehicle. So I will see that in years to come we don't see it yet. We still need to find a fuel side like that motion. Second. Thank you Judge, commissioners. On favor say aye. Motion carries. Elections. Good morning. Morning. Please consider and approve the order of election for the November 4, 2014 general election. Move. Second. On favor say aye. Motion carries. Thank you. Infrastructure. Mark, are you doing that or Nate? You can do it. Morning, commissioners. Morning. Come to the technology and inappropriate take action on the Thank you. Good morning, commissioners. Good morning. Consider a technology and inappropriate take action on the presentation from road is planning outlining options for future needs of the Mark and McCain jail. They're here to give you a presentation. Be about 10 minute presentation and open for questions. Okay. So. Good. Good. Thank you. Thanks, sir. Good morning, commissioners. I'm Stephen Colston, the president of Broadest Planning here representing our team today. And please to get to see several of you again and have the Opportunity of Brief You on some of the outcomes of the Study we've been working on over the last couple of months. Just quickly, you should have a copy of a presentation. We'll follow a lot on screen here, but we'll go through a quick summary of our activities today. A key analysis of the findings addressed some of the master plan scenarios that we've laid out and review some of the cost scenarios with that and then talk about what the next steps are. Before we get into it, I'd like to introduce my colleagues, Laura Meelo, who is with CGL, who is our partner in criminal justice planning consultant with us and our project manager, Andrew Broderick, who will be turning the presentation to over two in just a moment. We began, as you know, with the kickoff a couple of months ago, with the visioning session talking about what the strategy was, what the shortcomings were, and what the issues are, much of which we saw in the subsequent facility tour, and we went through that with augmented the process with an assessment, looking both at your criminal justice system, where we had a conversation and workshop around that and what the implications of that are on the current jail. And then looked at bed space projections and what the implications of the growth that you're experiencing here just north of the major Houston metropolitan area are on your jail facilities and what the space requirements are associated with that. And we walked through each of the master plan scenarios and we developed several different options before narrowing it down to the two that we're gonna be presenting to you today and then presented that information to the steering committee just recently. And then of course we're here with Commissioner's Court today. With that, we'll jump right into some of the scenario background, some of the analysis that we went through and I'll turn it over to Laura. Good morning. Thank you very much for the time to present. We've spent the last three or four months interfacing with the Sheriff's Office personnel, with some of you on the steering committee and with some of the criminal justice system stakeholders who certainly do have a stake as well in the project that we're going to be presenting on today. Just to kind of put it in layman's terms, I think what we've really been looking at over the last three or four months can really be couched as a series of questions that are really central to where you go from here. And first and foremost, how many beds are required in the future, but not just how many and who, because the inmate population is changing and it's causing a lot of challenges for Sheriff's Department personnel and for law enforcement and other criminal justice stakeholders agencies. Can this demand be reduced or offset by initiatives in the criminal justice system? We'll talk in a moment about a workshop that we had where we interface with some of the agencies to discuss just that. What are the existing operational requirements? Jail are very operationally driven. And so when we talk about what jail requirements are, it's not just about beds. It's about meeting all of the operational and the safety and the security requirements that are mandated by Texas jail standards as well as by good jail operating practices. How big does a facility need to be? That's the square footage issue that drives space, drives costs and to some extent drives location. And where should it be located? We were asked to look at two scenarios. One scenario being We were asked to look at two scenarios, one scenario being, can we build on the present site with some demolition and renovation and expansion, or should we build in a new location? We have two scenarios that we're presenting to you today regarding that. And last but not least, how much will it cost? So that's really the essence of what we've been looking at over the past several weeks and what kind of months and we'll talk through with you what we found. We did a walkthrough of the jail with Sheriff's Office personnel. And suffice it to say that there are a lot of challenges and I do want to preface that by saying that the Sheriff's Department is doing a tremendous job in a facility that has challenges, physical plant and operational challenges at every corner and every step of the way. The facility is terribly overcrowded and a lot of program space and space within the facility has been converted to makeshift housing to address this. What's resulted from that is some inmate idleness and anyone in the jail business knows that idling mates are problem inmates, security problems. And also not to mention that some inmates most inmates are returning to the community. So programs and services that help to meet that objective so that you don't have a revolving door are very important and they're limited in this building because there are very very limited spaces in order to do that. Lots of poor circulation and some poor security issues, most importantly within-mate visitation in the old quads where the public is actually coming into the secure perimeter of the facility at different points within the old quads which is a very big security consideration and operational consideration for staff, and on and on. There's very minimal staff support. When we talk about an organization that wants to promote professionalism of staff and promote and recruit good staff to continue the mission, staff services and staff support areas are very important. This includes training, adequate locker rooms, and some of the other, I won't even call them amenities, but important requirements in a modern jail facility. So the existing quads, as I mentioned, are old and outmoded. There's very, very limited opportunity for utilizing them in the future. That's an important component and I want to reinforce that because our scenario in terms of building place does presume that the old quads are demolished and replaced with modern correctional facility space and operations. The direct supervision wing, however, is adequate in terms of the housing that it is providing and it does have some what we call decentralized inmate support space and program space that things can happen on the housing unit level. We will say that in our walkthrough, when this was not an engineering analysis, that there were some observed cracks in the foundation of that building and that they would require further investigation. But in terms of maximizing your existing resources on the site, the DSW or the Direct Supervision Wing is a facility that we believe is worth maintaining in any future scenario of building in place. Now let's talk about how many beds are required. The current facility provides about 1100 beds and change. The population has topped that pretty consistently over the last several years and the average daily population is going up significantly over the last several years. Probably about 75% over the last decade, believe it or not. And this kind of corresponds with the growth that we're seeing in the county population at large and the increased urbanization of Montgomery County with that growth. And so without going into all the statistical analyses, I will tell you that we ran several different projection models taking several assumptions into place. County growth, growth of average daily population, incarceration rate, and other factors. And we came up with a range of population projections that would be required. And that's inmates, not beds. Good operating practices require that an additional 10 percent a margin, if you will, over the number of people has to be added relative to beds to account for those peaks when there are seasonal peaks or law enforcement peaks or other issues and classification so that we've got the right bed for the different inmate types that you're dealing with in the facility. So we're going from a projection of about 1300 beds looking at current ADP for this year and next to about 2,200 beds required in the 20 year threshold. So it is quite an increase in the number of beds that are required, but it is substantiated by the growth that we've been seeing historically not only in terms of your general population at large but how that's impacting the jail population as a whole. These projections I will say were presented to the Sheriff's Office as well as to the Steering Committee. We presented the range and the Sheriff's Office and the steering committee suggested that we look at the high end of the range for planning purposes because there are so many unknowns going into the future and that's where this 2,200 beds comes from for planning purposes. We took those projections to the criminal justice agencies, district attorney, public defender, prosecutor, courts, local law enforcement, sheriff's office, and discuss them with them and said, are there things that are occurring that could mitigate that demand in the future? Or by the same token, are there things that are occurring that might even suggest that demand would be beyond what we've projected? And I think that what we found here was that, while the county is trying to keep pace with the growing inmate population, by using citations and move of arrest, by problem-oriented policing at the street level, by increased collaboration, and I believe the desire to create a criminal justice coordinating committee for more collaboration among agencies in terms of dealing with offenders. And some use of jail alternatives. By the same token, there are some other factors that are kind of offsetting these potentials. That includes the growth of the county at large and the increased urbanization that we're seeing in the county, and increase in the number of felony cases. These cases are more complex, they're more serious, they take longer to get through the courts. For those that are incarcerated, that means they're staying in jail longer. Bonding and sentencing practices and policies are strict here, and it was very clear that this is a law-and-order county and that to maintain the quality of life in Montgomery County that those policies would continue into the future. And last but not least, that there were not only more inmates, but an inmate that's requiring more demand in terms of services, in terms of security, in terms of specific housing requirements, sex offenders, youthful offenders, the new federal guidelines on PREA, the Prison Rape Elimination Act that requires separation of predators and so on and so forth. And so these are factors that really were impacting. So when all was said and done, the decision of the steering committee and the stakeholder committee of criminal justice agencies was to maintain the baseline projections and to plan for 2,200 beds in the future. So what do those beds look like? In jails, not every bed is the same. We've got general populations of minimum, medium, and Texas standards allow that medium, maximum, and minimum, medium inmates be co-located with certain provisions. But the interesting thing here and the important thing here is in terms of planning purposes, we can provide a range of beds for the general population of minimum through maximum. And we've provided dormitory beds for a good portion of the minimum population. They can be safely housed in this setting. It's a much less expensive construction type than single cells with plumbing and so on and so forth. For those that require single cells or not dormitories, we have a variety of single cell construction as well as double occupancy construction so that we are trying to match the right bed type with the right type of inmate for general population. But a growing number of your population is in the special risk and special need categories. Until you'll see there, that there are beds for administrative segregation, those that cannot be appropriately handled in an environment that has a little bit more flexibility within it. Your sex offenders, which do need to be separated from the other population, that's a growing population, and my understanding is once you have that label, it does not go away. So if that person comes back even under a different charge, they are still categorized as a sex offender and need a special housing assignment. Not a more serious level of housing, but a separate and distinct housing unit. Youthful offenders who do have to be separated, sight and sound, by adult offenders, mental health, population and infirmary population. So what I've provided for you here is just the number and distribution of beds by classification type. What we've vetted out with the Sheriff's Office is the type of bed in terms of dormitory, single, double cell that needs to correspond with that population and we also discussed any distinct operational requirements in terms of the management of those inmates within those different housing units. But this was our building blocks, if you will, for planning the scenarios of how we establish the requirements for any new jail, be it on the existing site or be it elsewhere. So this is what's called a space program summary. This breaks out the jail into every single component of jail operations, starting with administration, public lobby, visitation, laundry, commissary, kitchen, housing, everything that goes in today to day operations. We had several meetings with the jail sheriff's staff to talk about how each of these different areas needed to function and what kind of spaces would be required. We certainly had the jail standards at our side when we were doing this. And because of our experience in jail planning and design we brought some of our knowledge and wisdom in terms of modern operating practices and space requirements for a jail that would address the needs that we're seeing here in Montgomery County. And so when all is said and done the total square footage requirement for this 2200 bed jail is at around 700,000 growth square feet. I'll compare that to about the 270,000 growth square feet that you have now. Now why that's important distinction is because while we're doubling the bed space capacity, the expanded number also takes into account the fact that in your current facility where you've added capacity, you have not had the opportunity to increase the intake area and the admissions area. And those numbers have certainly gone up. So while you've addressed some of the bed need, the infrastructure, you've recently built a new kitchen that will take into account this increased population, I believe it'll feed over 2000 in May today, so you're pretty good there. But all of the programs, the services, the infrastructure, has not grown as you've increased capacity. So that new jail will be right-sized in terms of capacity, in terms of operations, in terms of spaces that are required. So that became the foundation against which we began to look at how do we then kind of crack this nut and look at the two scenarios on the table. Can that be accommodated in place at the existing complex or and what might that look like, not designed but conceptually look like? And by the same token, what might it look like, if it were on a clean site, a new site. So I'm going to let Andrew walk through those scenarios. Great. Thank you, Laura. The scenarios, of course, meet the full program development, full operational requirements of what Laura was just describing. Again, as Laura mentioned, and as Steve mentioned, two we explore two scenarios. One is Expand in Place, which involves renovation and demolition and expansion, and another is a new site built elsewhere. We actually, we're going to present two scenarios to you today. We had it one time five, exercising different options, just to make sure we were getting the right scenario from the steering committee. So we've narrowed that down to two. Here are the two scenarios in some of the requirements. Scenario one, demolition and expansion of the existing jail. This would require a couple of different moving parts. I would require the relocation of the current 911 call center building, not the building, but the functions. And I'll get to that in a moment. Require acquisition of land north of the jail. It would require an increase in site density. You can't continue to build one story jail and have 2,200 beds. You'll need to increase upwards. I'm not talking about a skyscraper here. We're talking about, for the purposes of this, exercise no more than three stories. Facable construction, that's a key point, too. Your jail, you'll have to maintain operations over the duration of construction. So that will be, and then you will build incrementally over time to meet your bed space needs. One good thing about scenario one two is your direct supervision wing and food service areas can maintain. You can use those into the future. And we have a total project cost today at about $200 million for scenario one and a minimum of about six to eight years of construction. That's quite a lengthy timeline because it is phased over time and you're doing one part at a time while keeping the jail maintained. Can I just emphasize real quickly? The reason that the phasing is so critical is one, you need the footprint in order to build, but also this has eliminated the need to find swing space for inmate population. So you won't have to board out inmates during this process, which is pretty critical. The operation is a little dicey over the last six, next six to eight years, but it certainly saves on moving inmates to and from your location elsewhere. Thanks for mentioning that. Under scenario two this requires land up position of a site to be determined. There was no site that we had in mind here at all and you'd have to build the full program the 707,000 square feet whereas in scenario one you'd be keeping a portion of your existing jail. Again the preference here for the purpose of this study we assumed a one-story jail for scenario two. That was the preference of the steering committee. You could also do phaseable construction here. You could build different housing wings at time as your bed space need increases. Again, this is a for 2,200 beds, that's your projection to 2034. A lot can change in this county between 2014 and 2034. One advantage of actually both of these scenarios is you can build housing to meet demand over time. Your county may change in 2034 in terms of demographics or incarceration rates. So what have you? The scenario to include a cost for land. No, it does not. And how many acres of land do you anticipate would be needed? At least at a minimum, 30.5 acres, available for one story jail. And I have a slide that gets to that in a moment here. But that's a good question. That's available, so that wouldn't account anything that's compromised by an easement, floodplain, steep slope, anything like that. So, and we'll get to that in a moment. Scenario one, there's a couple of graphics here. Here is your existing jail, co-ocoded by different types of use. Here is your existing jail in an axonometric massing, showing it all in one story. And again, you can see in red red you can see the areas of housing. You can see, yes, this is your direct supervision wing and your food service here. Your current intake, I'm just helping to orient everybody here. Intake is the orange section here with your saliport. This is Hippie Road, which is the northern border, and this is the north arrow pointing north. Criminal justice drive here, and the main parking lot for visitors and some staff, and the main entrance here is the light purple bar. Housing, this is A in B-quads to the south here. And then you see this main spine, this circulation spine that connects all the way east west through the jail. So I just want to orient you all to that existing massing. I will point out here, this area to the south portion of your site is inundated by a current retention pine, and it is actually within a floodplain. That compromises future expansion into that lower corner there. Flash forward for a moment to the year 2034, proposed long-term build-out of this site. And this is jumping ahead quite a bit, and we're adding 1,000 beds and several thousand square feet, several hundred thousand square feet. And you'll see in your appendix to this presentation the step-by-step guide, which is on page. And we can jump to that if you have questions on it during conversation here, but it's on page 31. So it goes step by step. But this here you see three-story housing blocks. You see that the increase in site density that I mentioned earlier. Intake is actually located to the back of the site along Academy Drive. You see, that's the increase in site density that I mentioned earlier. Intake is actually located to the back of the site along Academy Drive, so it's kind of flipped in a way. And then the new public entrance is oriented off of Hippoc Road in this light orange color bar. That would also include a visitation area, some programming areas as well. And then I'd like to point out this purple bar right here. This represents the current 911 call center. This building, which is a two-story building, approximately 30,000 square feet, is key to this scenario working because it's needed for sheriff's administration space to move incrementally. Again, you can see this scenario is a set of dominoes. It explains step by step. The first domino that has to fall is the Sheriff's Administration space moving into that 911 call center in order to free up that area for the construction of housing. And that's this. Let me flip back. Let me flip back to the existing massing. You see this purple area here. This is current Sheriff's Administration area. If that moves over to the 911 call center, it opens up area for the construction of additional housing. So that's my point there. Other things to point out here is expanding the footprint here for more parking space along the Hibbing Road and having all public entrance and non-secure parking off the north end and then all secure parking goes around the side on criminal justice drive into a academy drive. This Sally Port here off of a academy drive aligns approximately with the Sally Port for the juvenile facility as well. So they have a clear up back door of operations when it comes to from a security standpoint, that's advantageous. You'll see just a couple of the little things here. This pink bar here is an expanded medical infirmary. The white bar here is an expanded program area. So again, you're right sizing your program to fit the needs of today as well as tomorrow. And I'm happy to peel back the layers of this and go through step by step if you'd like. This is a diagram here with North Pointing Up. So Hibbig Road is here. This is showing your main public entrance off the North End and the main public entry here, staff parking and Sally Port entrance to the South. Again, everything in red, and you'll see these rectangles are housing blocks. Assume to be direct supervision and have a mezzanine. So it's a modular system. And you'll see the retention of the direct supervision and have a mezzanine. So it's a modular system. And you'll see the retention of the direct supervision wing service area. So I'll told here, and again, remember the total space program is 707,000 square feet. Here, because you're reusing the direct supervision wing and the food service area, you have to build 610,000 square feet again for 2,200 beds in the year 2034. So we're looking well into the future here. To scenario two, new construction on a site to be determined. Again, site selection wasn't part of this. We didn't really talk about a specific portion of land with regard to this scenario. This however has more square footage. This is the complete build of the full program, 777,000 square feet. This is to get that Commissioner Doyle's question earlier, a rough calculation of your land requirements. Again, this calculates everything on one floor, so that 707,000 square foot jail, we would occupy 16.2 acres. Factors in parking, exterior landscapes, stormwater area, visual landscape, it's just a way to help quantify what you need in developing acres. That's not to say the total parcel area. That's different thing. This is just a development area because again we're operating in a generic sense with no sight in mind. But we came down to about 30 acres of land. That would be, I have to be uninhibited by obstructions. The proposed build out here, and again, looks like it's floating in space, because there is no real site yet. But similar thing here, but you see these large housing wings coming off the side. These could be expanded incrementally, potentially, to meet your housing needs. You could build one at a time, potentially. Your public entrance off the top side here, medical and firmery program area in the hub or the middle area. Again this area would be accessed by inmates and then on the bottom side here is the Sally Port entrance. Again trying to clarify that circulation standpoint. Can I point out here to that modern jails, the housing units include a variety of program and support space, what we call at the housing unit level. So there would be multi-purpose room for classroom activities or counseling activities, individual counseling rooms, a medical triage room so that a nurse could go to the housing unit for pill dispensing, for vetting out any sick call before they go to the central clinic. So while this, you know, appears to have these long, lengthy housing units and they are and doesn't have to be designed this way, but this is an example of how to fill, you know, site. The circulation of inmates to programs and services is minimized quite a bit in modern jail facilities. The white block that Andrew referred to is from for some centralized program space that requires groups to come together for specific curriculum and so on. But most of the day-to-day activity happens at the having unit level. What's the cost difference in, you know, if you go like three stores up on a new set? Good question. Let me jump into the car. I'm brought. Yeah, that's important consideration. One moment on that, I'll get to it in the next slide. I just want to point out this diagram here, doing similar things to what the previous diagram did in scenario one, showing circulation, access, secure perimeter, the main components of an operating jail. Again, at a need assessment level. This is not a specified, completely figured out site plan, but this is a plausible diagram. To get to Commissioner Reinhardt's question about cost estimates, let's dive into it. Scenario 1 and Scenario 2, you won't actually see that big of a difference in construction cost. I want to point out this is 2014 numbers. This is today number. And we are experiencing in this marketplace a 6 to 8% annual escalation factor, which is quite significant actually. Over time, I'll get to that a moment, but to get to your question about building taller, that's one reason why. Keep in mind, scenario one, you're only building 610,000 square feet compared to 707,000 square feet. You would expect to see a bigger cost differential than 153 million versus 158 million. But because you're building vertically, because you're building on a slightly tighter site with more difficult lay down areas and just kind of incremental, different moving parts the existing jail, that adds the cost as well. But the vertical expansion does cost a little bit more. Does land cost is going to be a big cost about 30 acres. That's right. And one very important consideration here is we've not factored in land acquisition costs to this cost estimate. To either scenario. Right. Right. Where is the factor of the issue? Where is going by the issue? To the other side. That. Right. Where is the factor of the issue? Where is the factor of the issue? Where is the factor of the issue? That's right. Good question. And 30 acres presumes a single story building. I think that's your starting point, right? Because that's the preference of the Sheriff's Office. But it doesn't have to be a single story building if you can't find the land to accommodate that. And then the footprint would be different with a two or three story building, more compact, smaller footprint, left land required. And there's a lot of interesting things on this slide here for the commissioners to consider here because there's cost, land availability. Also construction timeline is a big one. And as my time up, maybe it is. The construction timeline for scenario two, assuming it's new construction, greenfield site, you could do pre-cast kind of modular construction. About the minimum time you could do that in about two years. Because of the more complex nature of expanding incrementally in different steps with scenario one, it's going to be a longer timeline, maybe six to eight years. Again, that's going to be a longer timeline, maybe six to eight years. Again, that's assuming multiple steps. Any scenario two, is there any plan to use for the old facility? No, we haven't studied that as part of this study. Yep. What else do I want to point out? I think that's it with this slide. Cost escalation, again, I just mentioned earlier, we're experiencing some pretty significant cost escalation factors in a very strong Texas marketplace as it applies to labor cost and materials costs with construction. Again, 6% to 8% per year is pretty significant in today's dollars. What I want you to look at here is scenario 1 versus scenario 2. Scenario one breaks it down into different steps over time. Total project costs in 2017. So there are six different steps that we have in the appendix here. This lumps it together into bite-sized pieces, relatively. Completing approximately half of the new GL construction by 2017 yields $100 million dollar total project cost. Then breaking it down into steps four and five between 2019 about 60 million, 56 million for the final step. Scenario one here does assume slight detainuation in the escalation cost. So it's not 6% all the way through 2021. It tapers down assuming that the market doesn't stay as hot as it does this year 2014. Whereas in scenario two, it just carries through the 6% through 2017. So that explains the differential about 5% or $11 million between the total project costs of $217 million and $229 million in 2017. Couple of other important notes here, this carries an 8% contingency, which is pretty high. And again, this is a need assessment. As you go forth with decision making, you're going to refine and get a greater level of detail that will help hone in on your exact cost. This also assumes the very earliest you would consider moving forward with the jail project would be May of 2015. And maybe aggressive schedule. So if that put gets pushed back, then these costs will change over time. But this is our best way to capture it and a snapshot way today. How much land would you need if you go three stories on a new facility? Would that cut it down? Oh, that's great. Yeah, I can do some work math. 16.2 on one story. See to go to three story. You cut that into five, you'd save 10 acres. I mean, yeah, you might save 8 to 10 acres of land. So maybe you're talking 20s or 22 acres of land. Your current jail site is 19 acres. I have 19 acres on the existing jail site. So that's just for comparison. And that's too a good point too. To mention is we assume to one story jail that doesn't mean in the future you may elect to go two or three stories on a new site. That's an option you may consider as well. question about where to move the other buddy. How long? The summit the 911 building current building. Mark. We've been on the building 911 pay for a few years ago. They're approached us by a person I think for about a million dollars. I know about that. I think sometimes that's some of the folks that want to go to the public. Randy is that. We have faiths of this for the digital support that asks. Good. Other questions? That did lead us to the end. This is a scenario evaluation matrix just looking at the different key issues. They all may want to consider what the differences are between scenario one. Scenario one and scenario two. Is there anything you want to point out here specifically? No, except to say that each scenario has its benefits and each has its challenges. With a new site, finding a new site for jail is sometimes controversial and often the most difficult in the process. By the same token, to maintain secure jail operations on a construction site has its challenges as well. And there'll be some impact there in terms of the securing the site and staffing requirements to do that and so on and so forth. You're not abandoning the existing site in scenario number one so you're maintaining a county resource. It's difficult to throw county resources away. By the same token we are making that operation fit with in a very, very tight footprint. And so I think that, you know, it's a decision that you need to look at from both perspectives in terms of what is the, you know, constructability from a small people political as well as a practical standpoint for either one of these scenarios in terms of moving forward. And on that note, if we were to build on the existing site, that would maximize that space, correct? So by 2034, should we exceed the 2200 bed capacity, we would not have sufficient space to add on at that point. There's this potential. Well, you could build a structured parking or something like that and build housing on your surface parking lot So there's an option that way too. I mean again increasing side density I'm not just one thing I kind of come to mind Sure if what is there additional property around that site? It could be available And the driveway that comes into the To the and the driveway that comes into the, to the Sally Fort, and then there's property on the other side that goes from that road over to our existing parking lot. By the forensic facility across the street. I don't know if you know, there's some land right across the street next to the forensic, and I don't know how many acres is in there. That's going there in the picture. Yeah. Scenario one looks like the better option to me, keeping all those facilities on that same site, as opposed to trying to find another site for a jail. It land at $5,000 to $8,000 square foot. I said the one thing to think about, because you were talking about what about growth beyond the 2,200 beds today, is part of the driver, because we're dealing with this in another Texas county right now, where we're looking at long range projections and a fast, you know, a fast demography. What you want to size your jail for from a core perspective is you can, I mean, in option two, as the Andrew pointed out, you actually wouldn't have to build all 2200 of those bed units today. You could incrementally face those on as new wings over time, certainly if you had accessible site. But the limiting factor ends up being the core functions that you have within the existing facility, whether it be the kitchen, the infirmary, the intake and processing, all those things that Laura pointed out just a minute ago are completely restricting you today and causing great operational inefficiencies in your jail. So when you start planning for this jail, the limitations ultimately end up becoming those core support functions because we get to add bed units till the cows come home, but if we can't process them through and operationally run the jail, we start running the same kind of problems we have today. So that becomes a problem that you have to address at the point in time that you have a 2200 bed jail. That's just the reality. And the recent remodel on that kitchen, though, would accommodate this full facility and Centennial One. The other thing to point out, Andrew had mentioned in this when you were going through the steps for scenario one being collapsed into three phases and I think he said half of it is built in the first phase, the first three steps. But I want to point out that the majority, if not all of the infrastructure, is built in that first phase. Plus some housing so that not for future expansion beyond the 2200 beds but in terms of accommodating incremental growth of the housing your infrastructure would be in place in that first three steps of construction. Okay. Any other questions? Commissioner? I still going to be some considerations, some conversations with the sheriff before we make a final decision. We certainly appreciate your presentation today. Thanks for your hard work. Thank you. County Auditor, Phyllis. Before you, we have a updated fund balance policy. We bring this to you every year requesting the to approve it. The only change in the policy to this year from last year is that we've changed your desire to have a minimum fund balance. It was 10 to 15% of annual revenues. We've changed that to 10 to 15% of annual expenditures to be more in line with what more counties in the state are doing. Great. And where are we at right now? You're at a little bit over 15%. That includes the debt service fund balances that address in this policy at all. No sir, that's not in this policy. That particular, the 10 to 15% that we discuss as of general fund. Okay. Thank you, Mooth. Second, Colin Faevers say aye. Aye. Motion carries. Thank you, move. Second. All in favor say aye. Aye. Motion carries. Thank you. Thank you. Part your scene. Morning commissioners. Good morning. No action on item 15a. Be considered approved the following discretionary exemption as per luck of government code 262.024A4. Advanced traffic solutions LLC with a traffic engineering services for timing plan study at the Woodlands Parkway in the amount of 55,800. Precinct three. Move. All in favor say aye. Aye. Motion carries. C, considering to prove the purchase of one grade all excavator and accessories from associated supply company Inc. through the interlocal agreement with HGAC in the amount of $297,526, and 80 cents precinct two. Move. Second. All in favor? I'm sorry. Motion to your. Thank you, sir. Great. All has double in private. There are a whole lot different machines too. They are. County Attorney. Good morning. Consider and approve the resolution and concurring with the Conroy Woodlands Urbanized Area Transit Advisory Committees Request to HDAC Transportation Policy Committee to use 34,848 dollars in transportation development credits as the local Match portion for the Urbanized Area Grant from the Federal Transit Administration for transportation programs to meet the special needs of elderly individuals and individuals with disabilities. There's no cost to the county. Move. Second. All in favor say aye. Motion carries. And item 16B we're asking the court to consider discuss and take appropriate action regarding repealing the county's red light camera ordinance previously adopted on August 27th, 2007. If you ever call the county terminated agreement with Red Flux back in March of 2013, the property has been removed, we're asking the court if you'd like to repeal that ordinance. Yes, move. Second. All in favor say aye. Aye. Motion carries. And item 16C, we're asking you to consider and approve the interlocal agreement between westwood magnolia improvement to start and Montgomery County for law enforcement services. This is the cost of salary and benefits is paid 100% by WNPID. Yeah, move. Second. All in favor say aye. Aye. Motion carries. And item 17a we're asking the court to consider and approve the amendment of the adenem landlaced agreement between Montgomery County and VSE holding company LLC Move all in favor say aye aye motion carries And our last item we're asking the court to consider and approve an amendment to the landlaced agreement between Montgomery County and Patrick Tyson Move second all in favor say aye aye agreement between Montgomery County and Patrick Tyson. Move. Second. All in favor say aye. Aye. Aye. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. This was at the request of human resources, so the position would be funded at the proper grade level. Move. Second. I want to favor say aye. Aye. Motion carried. We can consider and approve the following transfers. $7,75.26 from 614-759-8614-2510-5, which includes salary and benefits and be $7,195.20 from 614-7598-614-2510-1, which includes salary and benefits move. Second. All in favor say aye. Aye. And then lastly, consider and approve the reopening of the position 614-253-1 and transfer 38,000, 33,800 from 614-7598 to 614-2503-1. Move. Second. All in favor say aye. Aye. Motion carries. Board. Could you include benefits in your motion, please? And I'd like to include benefits in your motion, please? And I'd like to include the include benefits in the motion for 18 a three. Thank you. You're welcome. So we need to revoke. Yeah. It's an immediate motion. Second. On favor say aye. Aye. Motion carries. Thank you. Court will recess for executive session under articles 551 071 and 551 072. Let's reconvene the court to order please. I need action coming from executive session need a motion to a resolution for a resolution in order to incur expenses on cause number 411-CV-1913. Move. All in favor say aye. Aye. Motion carries. Citizens, is anyone here want to address the court today? No one. Wow. Human resources, Dodie. Please consider and approve the payroll change request forms. Move. Second. All in favor say aye. Thank you. Motion carries. Any other items to be discussed today, commissioners? We'll be glad to have a commission. The judge back glad to, the Janie Metter will be home today. Any many blessings. Need a motion to convene or to a adjourn court? Move. Second. I want to say I. We are adjourned.