Music . music I'm going to do a little bit of the same thing. Good evening. Good evening. Air being a quorum of the Board Members' Present, I call this meeting of the City of Fairfax School Board for 2009-2010 to order. Please stand for the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the Republic for which it stands. One Nation, I regard individual with liberty and justice for all. Thank you. This evening I will conduct the first part of this meeting until we get to the organizational portion of our July meeting where we elect a new chair and vice chair. And so I have the pleasure of doing some bittersweet work this evening. We will start with the suite before the bitter. I'd like to ask Jesse Kraft to come forward and I'd like to introduce Jesse. He has met the school board members but introduced him to the community and tell you a little bit about Jesse before I've asked him to just speak briefly. First of all, Jesse comes to us from Pennsylvania. He's a graduate of the University of Pittsburgh with an undergraduate degree in English writing. He got his masters from George Mason University and I actually had the pleasure of teaching him in one of his graduate classes where he was a star student who I remembered well and knew was going to have a tremendous career in Fairfax County and he'll look you are to have him here in the city. His professional experiences include most recently being the assistant principal at Oak Hill Elementary School, prior to that being the assistant principal at West London Elementary School. He was a teacher for almost 10 years at Newington Forest Elementary School where he wrote and received many grants, where he was a teacher leader in every aspect that he of the word, and that he also served for a period with Fairfax County as a coach for beginning teachers in the county. He has a number of other professional experiences that illustrate his leadership. He's been selected by the county to serve on a number of leadership positions on committee work. He's participated in many staff development projects in Fairfax County to prepare him as a school leader and for this wonderful assignment to Providence Elementary School. Jesse has been honored as the recipient of the Hodgkins, Hodgson, sorry, a award for excellence in teaching in 2004. He was also a finalist for Teacher of the Year in Fairfax County in 2004. We like to use the word in the education biz that you want to have a good match for a school. It's not just anybody that's appointed to a particular school, but it needs to be a good match. Well, I think we have better than a good match. I think we have a near-perfect marriage here. Just in the time that I've had to work with Jesse since he's been appointed, which was the first of July. He's already continued to impress me with his preparation. He has a very strong knowledge practice and practice in the use of technology for instruction, so he will certainly continue the work of a Joy-Hanberry in using the resources that we provided. He's committed to K-12 education and understands the importance of vertical teaming and a well articulated program. It is excited about the opportunities that we offer him here to do the work that he knows makes a difference. He also has put into practice as a system principal working for two very, very strong elementary school principals in his experience. Some of the practices that we know make a difference in student achievement that Ms. Hanberry was committed to and that I know will continue and thrive under his leadership. So I am very pleased to present the new principal of Providence Elementary School, Jesse Craft. Welcome. Thank you very much. I hope that my wife was watching this at home and she was actually recording this on our DVR because that was the best introduction I will ever have. Thank you so much Ann. And thank you to the board as well. Besides Ann, Monday and Jan Mulvaney already taking steps to get me assimilated into Fairfax City, Janice Miller and other members of the board have also gone out of their way to extend a hand and to make me feel welcome. So thank you. I'm very much looking forward to this. As Anne said, she talked about the steps of my career. I am beginning my 14th year in Fairfax County public schools. And I love it. And I especially love the fact that I get to be principal at Providence where from the beginning everyone has gone out of their way, not just of this body, but everybody else, the parents and the community, the PTA, the teachers who are returning and the leadership in Fairfax County to just set us up for success. I'm looking forward to a great year and that is what we're going to have. To any parents who are watching, I want to invite you and encourage you to check out the Providence website. We did update that and put a summer message up and there will be some opportunities this summer to bring your kids in and to meet me not to say that there will not be opportunities when we come back in September. Surely there will be. But if you're interested and available, I would love to get a good start so that when we open up school in September, it continues to feel like home. Thank you. Thank you. I'd like to invite any members who would like to make comments to do that at this time. Anybody? Welcome, here. Welcome. Yeah, very welcome. Can't wait to see you in Providence in the fall. And wish you the best of luck. Great. Thank you very much. When Ms. Dachar Malveini and I met with Mr. Kraft this earlier, we did share with him all of the resources that we're able to provide to support the school. And also that he has another wonderful opportunity to address this board in the winter months and provide for us to say that the school's message that is unique in Fairfax County and while again we recognize that it is an additional responsibility, I'm truly convinced that you will find it as a strong leader, an opportunity for you really to talk about what's happening at Providence and teaching and learning and school climate and all the things that we know are important for students so we look forward to seeing you there in a formal setting and many other times in an informal setting. So again, I'm so welcome. Thank you. Thanks. For the next piece of the agenda, we are not celebrating because we are losing a tremendous leader and a true friend of the city and a resident who has made an incredible difference at Fairfax High School. So Dr. Scott Braybrand and his family will hear this evening so that we can say farewell, not goodbye. He has said that he is a going to remain a city residence for the, at least the foreseeable future. And- Yes. And he will be an interest, he will be an active member of our community. And someone I hope that will remain our friend as he moves forward. For this portion of the agenda, I have asked that Mrs. Miller's represent the board and present a certificate to Dr. Scott Brabrand and wish him well. Okay. It's been a wonderful four years and it's hard to believe that it was just four years ago that Scott Raybury and came to Fairfax High School as the new principal. And here four years later he's, he is moving up, which he is very capable of doing and we're very proud that we have another principal at Fairfax High School, who is stepping into a leadership role. And I think what that says is that we have good people who work in our building at Fairfax High School and good people move up. And so we are very proud of you and we are pleased that you have spent four very great years at Fairfax High School. And I just want to go over some of the accomplishments over the past four years. Over the past four years under Scott's leadership, there's been an increased enrollment in advanced placement classes by 54% over three year period. And during that same period, the enrollment in pre-outdoor honors courses has increased by 42%. During Scott's Dr. Ray Brin's tenure, he initiated a system to improve student preparation for challenging AP classes and provided teacher mentors to help strike within students, and this is the AP Summer Food Camp. He eliminated the achievement gap for his BANX food students on English and math standard of learning tests. He shrank the achievement gap to 11% or less for African American students, limited English proficient students, economically disadvantaged students and students with disabilities. And this all shows that if you help students do the work that they will do the work and they will pass. Dr. Bray Grant has championed a school-wide rewards and remediation program that decrease failing grades in SOL classes by 50% over a two-year period. He reached out to parents by way of improved communications through Keep in Touch and opportunities for parent teacher conferences such as Rebel Roundup, which the first year he talked about Rebel Roundup I thought oh boy and the second year I thought oh boy that is really good so that's a wonderful opportunity for parents. He was selected to serve as the teacher of the lead Fairfax, aspiring principals cohort in 2008 where he designed and implemented a leadership curriculum for 16 aspiring principals for whom he helped develop individual development plans and he served as a mentor. On the news week during his tenure as principal on the Newsweek list about standing high schools, Fairfax High School moved from the 258 place to the 131st place this past year and there is an expectation that Fairfax High School will break the top 100 next year. I'm going to close by quoting Dr. Dale Fairfax County Public School of Superintendent. And from the press release, when Scott was named as a cluster superintendent, Dr. Dale is quoted as the saying Scott Brebran has been successful in increasing minority student achievement while at the helm of Fairfax High School. He will be able to apply some of the techniques used is the saying Scott Brabrand has been successful in increasing minority student achievement while at the Helm LaFairex High School. He will be able to apply some of the techniques used there as he leads cluster four, one of FCPS's most first cluster. We congratulate him on his new position. And I'm gonna add to that that we here in the city do congratulate you and we wish you well in your new position. And I have a little certificate for you. It says, in appreciation for extraordinary leadership as principal of Fairfax High School from 2005, 2009, you are commended for succeeding in keeping student achievement. The main thing. Dr. Brebrand, if you'd like to say a few words, and certainly recognize your wonderful family in the audience. Well, yes. Everybody was clapping there accept maybe my boys. So I put it. But you know, one thing I want to say, and I do want to be brief, I think a lot of work has gone into this time and I've been very grateful. But I'm very grateful for my family as well. And I think sometimes it's overlooked how much sacrifice they make as we work with families. The personal sacrifice and I know I've, it's talking to Jesse just a few minutes ago, and I think he said he has a three and one year old and four years ago, my boys were two. And it is a challenge and I hope the community and I know the community recognizes the tremendous sacrifices that spouses and people's own personal families make to make sure that other families are getting the great education they deserve. You know, it's great to actually be here. It may be a better sweet night, but it's a sweeter night for me to see a new principle coming in because I can blink my eyes and remember this was a whole completely different place. It was prior to the renovation of City Hall, Lily and Lowry. I came from the county. George Stepsad in the Superintendent position that Ms. Monday now occupies. And I got to meet all of you. Some of you were the same and some of you were different and start the journey. And Ms. Monday gave a card to me that I shared with the me that I shared with the faculty the other day that the journey is the reward and it truly has been a reward to serve you all and the students. And I'll still be around as a resident, hopefully these boys work hard and do what they're supposed to. They'll work their way to Fairfax High School and I know we'll continue to be an outstanding school because of your support in that of the community. So thanks for four years and I will still be around and I want to thank you for everything. Thank you. Would anybody else like to make any comments? Board members, you're welcome. I'd like to congratulate you and I'd like to especially ask your boys to be nice to Danny because I know that everyone here has been given a lot of grief about leaving us. But truly I know that you're making the move that's in the best interest of you professionally and for your family and so for that I congratulate you. And also I didn't get a chance to welcome you Jesse but welcome and I'm looking forward to working with you on both the personal and professional level as my own daughter who begins second grade of provenance in the fall. Scott Scott Scott Scott. level is my own daughter, begins second grade of provenance in the fall. Ooh. Scott's got it. Scott's got it. It's important and you've proven that having a student dedicated leadership down in the trenches with the staff, with the students, with the teachers just benefits everybody. It breeds success, it breeds expectation that brings on success and Fairfax High School is living proof of that. It is, of course, sad that we're losing you, but obviously cluster four is going to benefit significantly from it. And we're looking forward to hearing all sorts of great tales coming out cluster four and your future endeavors. Thank you, thank you very much. Thank you. Thank you. You're welcome. You've done it. You've done it. You've done a fabulous job. Several people in the community actually more than several of said, oh my gosh, you know, why is he leaving and Yadda Yadda Yadda, it's like the promotion promotion promotion and But they were very pleased to know that you and your family were gonna be part of our community because that was the second question Was he's not gonna to move is he? So they're glad to have you. People are glad to have you as part of our community, you and Debbie and the boys. And we know that you will do an exceptional job, no matter where you are. Well, I appreciate that. You know, one thing I didn't get to share, you mentioned all those statistics and the preliminary SOL results came out. Not that I'm still principal fairfax. I've got to make one on the plug. Our preliminary results. The school board's goal in 2014-15 is to have 90% of every subgroup, five years from now, 90% of every subgroup at 90% or better passing on SOS. We believe we've done it at Fairfax High this year. That is why I'm leaving because every school deserves that success and it can be done and it can be replicated at elementary, middle, and high. And this is a place with the support from community people like you, other stakeholders it can be done and it needs to be done in every single school. And that's what gets me up in the morning for the past four years and it's what's going to get me up in the morning for the next several years as I work in a new position. So thank you Miss Miller. And I would just like to add I've already and private had an opportunity just to say thank you and congratulations and bittersweet of your move but public to publicly just want to wish you well and thank you for to see you around town okay thank you for all you've done and Scott we're so proud of you and I am glad you're staying with Fairfax County and bringing a lot of your good ideas to other parts of the county because we're all part of this system County and bringing a lot of your good ideas to other parts of the county because we're all part of this system and it'll be great. And as someone who goes into Fairfax high on a regular basis, I would like to add, despite, you know, never mind the technical accomplishments you have made. The atmosphere at Fairfax High School is just wonderful. And I think that is so important for kids because when they are happy in a school, they want to do good and they want to have the adults who are in charge. And I think that's one of your greatest accomplishments if you're happy. Thank you. Thank you, Miss Watson. Well, I just want to say that when a lot of the students and I heard that you were leaving, it really, it us really hard. But I just wanted to say, and I think a lot of the students would want to say it also is that your service to the school really meant a lot, and for everything that you've done, and it's sad they're leaving, but it's also really great that you get to go and help out a lot of schools in the future. And we just wish you the best of luck. Thanks. Thank you, Dr. Brabrand. We'll continue with our agenda. There are no changes in our agenda this evening, and I have no other announcements. So now we will go on to the major business of the day, which is the annual school board organization. Section 22.1-72 of the Code of Virginia specified that at its annual organizational meeting in July, a school board shall elect one of its members as chairman and one as vice chairman, and shall approve other appointments and designations of responsibility necessary for board operations during the year. So tonight in my role as chief executive officer of this school system, I have the pleasure and responsibility of presiding over the first part of this annual organizational meeting. You will see on your agendas, the actions the board must take to approve organizational arrangements and make appointments for the coming year are the first order of business for this meeting. At this time, I will open the floor to nominations for Chairman of the City of Fairfax School Board. The floor is open. Superintendent. Mr. Betrum. My nominate, Janiceice Miller as chairman of the City of Fairfax School Board. Janice Miller has been nominated by John Betrum. Are there other nominations? Is there a second? This has been seconded by Mrs. Lueck. Hearing no other nominations, the motion before the board is that Janice Miller be elected chairman of the City of Fairfax School Board of Fairfax Virginia. All those in favor of the motion signify by raising your hand and saying aye. Aye. The vote is unanimous. This motion carries. I am pleased at this point therefore to turn over this gavel to the new chairman of the City of Fairfax school board to the new point. This is new to me. The new chairman of the City of Fairfax school board of the City of Fairfax Virginia. And that is Janice Miller. Congratulations, Ms. Miller. Thank you, Mrs. Monday. And thank you, thank our council members for the opportunity to thank us and we will have a thank you, Mrs. Monde and thank you board members. I appreciate your support of all board members and also Mrs. Monde. The next item of business is the nomination for vice chairman. The chair will entertain a motion to nominate Vice Chairman. Madam Chair. Mrs. Sorensen. I nominate John Butterm as Vice Chairman of the City of Fairfax School Board. Thank you. Is there a second? Second. Okay. Are there additional nominations for Vice Chair? There being none. All in favor of John Butterm as Vice Chairman of the City of Fairfax School Report, indicate by raising your hand and saying aye. Aye. Aye. Chair votes aye. Are there any members opposed? No members opposed? The motion is unanimous. The next item of business, thank you, and congratulations Mr. Vettrum. The next item of business is a long motion. And Mr. Betrum, would you want to read that long motion which recommends that meeting dates, salary, clerk appointment, and all of that? Madam Chair, I'd be pleased to. Thank you, Mr. Betrum. Recommendation. That the school board authorizes organizational arrangements and appointments as follows. One, designate the first Monday of each month as its regular meeting dates for July, October, November and December of 2009. January, February, March, April, May and June of 2010. The regular meeting for September 2009 will be held on the second Monday. The board does not meet in August. Work sessions will be held on the third Monday of each month for the 2009-2010 school year with the exception of July, September and work session will be held prior to the regular meeting. For the months of January and February 2010, the work sessions will be held on the fourth Monday's. If during the year the regular meeting date or work session dates follow on a holiday, the respective meeting or work session will have to be rescheduled. And those instances, it shall be the responsibility of the division superintendent to inform the school board. We're designating May 13, 2010 as the joint Prague meeting date. Number two, set the salary of board members at $1,800 per annum and that of the chairman at $2,300 per annum. Number three, appoint Linda L. Pierce, clerk of the city of Fairfax School Board. Number four, retain John H. Rust, of Rust and Rust to provide general legal services. Number five, establish a rotation schedule for the superintendent and school board members to attend the Fairfax County School Board regular monthly meetings. This schedule will start with the superintendent and follow with school board members in alphabetical order. Number six, appoint Toby Sornson to serve on the Parks and Recreation Advisory Board. This information will be passed on to the City Council. Number seven, appoint Lisa Luick as the City School Board delegate to the VSBA Convention and Tobis Ornson as the alternate delegate. Number 8, appoint Mitch Sutterfield to Fairfax County Business and Community Advisory Council for 2009-2010 school year. Number 9, appoint John Bouchroom and Jan Smiller as the City of Fairfax School Board legislative layazons. Number ten, appoint Jan Smiller and Julie Knight as the representatives to the Washington area of boards of education. Number eleven, appoint Pamela Jones as the City of Fairfax Health Advisory Committee member. Number twelve, appoint Laura Wilkie as the City of Fairfax Schools AAPAC member. as the City of Fairfax Schools AAPAC member. Number 13, appoint Joan Rizic as the City of Fairfax Schools ACSD member. Number 14, authorize Chairman and clerk to sign all legal documents for the board, other than those requiring the signature of some other officer, and authorize the vice chairman to sign in the absence of the chairman. And finally, number 15, authorize Mrs. Ann Munday, superintendent of the City of Fairfax schools to execute official documents related to state, federal, and impact aid. Thank you, Mr. Batcherman. Is there a second? Thank you, Mrs. Love. Mrs. Knight, did you want to add something? When time yes, as I brought up beforehand, just if we could amend the list, we are newly represented on the Fairfax Community Coalition as we agreed to this year at the School Board meeting and I apologize that I did not catch the oversight earlier but as indicated prior I'll be happy to continue in that role as the representative. Thank you is that agreeable to the maker the motion the seconder? Yes ma'am it's agreeable I'm just trying to write it. All righty this is Pierce did you get the just of the of the amen? Okay, thank you. I'm happy to continue. Yes. So the amendment would be that Julie Knight would be the school board's representative to the Fairfax Community Coalition. So we will simply add that and make that part of the main motion. Okay, if there are any additional questions regarding the main motion or the entire motion and second. Okay, then all in favor, signify by saying aye. Aye. Chair votes aye. Members opposed? No, members opposed. The motion is unanimous. The next item of business is again the introduction and a report from the student representative Jonathan Early. Mr. Early, welcome. And we're looking forward to working with you this year. And we appreciate your interest in serving your fellow students. Thank you for being here tonight. Thank you very much. Much, Mr. Miller. Well, I just have a few notes. Since it's the summer, there's nothing really going on much with the schools. But any students attending Fairfax High School, they're taking AP, Pre-AP, and Honors level classes are encouraged to take part in the AP Summer Boot Camp, which is being held from August 3rd to the 6th. The registration form is available on the Fairfax High School website www.fcps.edu forward slash Fairfax High School. For the seniors of the class of 2010, senior pictures will be taken at Fairfax High School from July 15th to July 17th. Seniors will receive an appointment in the mail about two weeks prior to picture day. Please take advantage of the opportunities provided by the convenience of being photographed at school. Fairfax County Public Schools is searching for host families for English-speaking exchange students from Korea to stay with for 10 days between July 16th and the 26th. The Korean students will participate in pretty arranged group activities for much of the time on weekends and some of the evenings. Host families will be asked to provide a transportation to both to and from Fairfax High School and to some of the plan activities. Please consider this wonderful opportunity to share your home community and American traditions with Korean students ages 13 to 14. Please email or call HIKIARUP at h-e-i-k-e dot a h-a-r-u-p at f-c-p-s dot e-d-u or 7-03-219-2255 if you may be interested or would like more information. And finally, false sports at Fairfax High School began August 11th except for golf, which begins August 3rd. For trial information in physical forms please visit the Fairfax Athletic Department website at www.FairfaxHiceboards.org and that's it. Thank you John we appreciate your report this evening. We'll move on to presentations to the board. The first item is citizen participation. Is there anyone who wishes to address the board? Mr. Adele, I hope you're having a good summer. Yes. Thank you. Jury O'Dell, America's Declaration of Independence mentions God four times, once for the words the laws of nature and of nature's God. Words that acknowledge the natural law, which prohibits acts contrary to nature, acts such as homosexuality, contraception, abortion. The Declaration also affirms that, quote, all men are created equal and doubted by their creative with certain, unalatable rights, on quote, among them quote, life liberty and a pursuit of happiness. Unquote. Thus God, not man, confers those rights. But the US Supreme Court once dominated by a fight of four. Majority of free masons between 1941 and 1942, wasted little time in furthering its hidden agenda of destroying the Catholic Church, the only organization consistently opposed to unnatural acts such as homosexuality, contraception, abortion, etc. In 1946, in Everson, in the Board of Education, the court banned the public from public schools of the Bible. Originally, the only textbook in 1962, the court banned school prayer. No culture will remain Christian without the Bible and prayer. Later decisions beginning with Roe vs. Wade in 1973 would attempt to legalize abortion, homosexuality, contraception. Our City of Fairfax school board cowardly refuses to declare independence from the Fairfax County public schools, even though the schools undermine token lessons in sexual purity or at least abstinence with lessons teaching so-called safe sex, that is supposedly insulated from unhappy consequences even though the school board members know condoms can't protect against AIDS or several other sexually transmitted diseases, and that even new condoms will often break. Only two or three years ago the Fairfax School Board audaciously advocated several forms of birth control that harmed the body sometimes irreparably. Some were actually a Board of Facions, Chemical Skilling, a fertilized egg. Eleven of the 12 county school board members, all the Democrats or jackasses were so crass as to attempt to redefine sexual abstinence as any sexual activity stopping short of full intercourse. Only the public outcry stirred by their lone elephant, Steve Hunt, afforded that stupid plot. Is that the education you want for your children? Try Catholic schooling. There is no a new co-ed Catholic high school named John Paul, the great in Woodbridge, Virginia. It is the first in the nation specializing in all the bioethical issues. Or try homeschooling. Do a Google search for, for example, seat-in-home study. Homeschool children do better on their SATs than students educated in either public schools or even parochial schools. What to do with 13 seconds. When you guys are going to get the message, I preach this message about the Declaration of Independence on natural acts year after year after year and you're keeping ignoring it shame on you. Thank you, Mr. O'Dell. The next item is the updated administrative accounts superintendent Monday. Thank you. It's been the close-out of the fiscal year. I'd like to review with you where we are in terms of our administrative accounts and our capital outlay accounts. So in your notebooks under the 320 accounts, you'll see that we have $99,107 remaining in those accounts. I'd like to point out to you that this is all of the funds that we have with the exception of bond funds remaining. And I'll speak about bond funds separately from this so that and we did not have any capital improvement funds approved last year. So this is the only funding that we have to support capital improvements in our schools outside the bond funds, which again are primarily allocated, entirely allocated at Fairfax. We do have some funds remaining at linear, but I believe that they are going to be necessary for some issues at Fairfax. I'd like to point out to you that we have 25,000 in paving repair. According to a preventant maintenance schedule, paving should be done on a schedule approximately every 10 to 12 years. So our elementary schools are getting to the point that they will need some paving repair. In fact, that was one of the capital improvement recommendations for last year that we pulled off the table because of the budget shortfall on the city. We were lucky enough to get some proper money so that the city will be doing some paving repairs, but very small repairs using proper money, not represented here, but 25,000 is all we now have in the bank toward complete repaving and the approximate cost that we got for both schools from Fairfax County last year was a little over $300,000. So that's going to be a large project. It is still looming. We also know that we need to consider the issues of parking and providence because of the recent exception that we received for the trailers there. So again, 25,000 remains in that account. Under roofing, we have $52,189. That money is set aside for the maintenance contract with the roofing company for excuse me, Phil and year and Fairfax. Fairfax County does not maintain those roofs because they don't use the same kind of fabricator that we have at our secondary schools. So this amount of money will cover the next five, but approximately five years. We need to put that actually in our long-term capital improvement plan because we will eventually need to feed that fund to keep a approximately $10,000 a year maintenance contract for our roofs at those two schools. We have $21,918 in contingencies, which is what we have in the bank. Should there be a serious problem, especially one of the elementary schools that requires capital improvement. So that in total is a little bit over $99,000. The other remaining account is capital outlay technology. We had quite a large amount of money in this account up until last year and we returned over 100,000 from this account. What we were using is a funding stream to fund technology in our schools. So we are down to $8,722 at this point in a balance in that account. We did not add to any of these accounts in the last year. So altogether for our capital accounts, we have a total of $107,829. I'd also like to point out to you, we'll be talking in a minute about carryover. We don't have much money to carryover out of administrative accounts this year. We've spent down, responsibly spent down that money. I want to thank Dr. Mulvaney and Mrs. Pierce for working very closely with the schools and establishing some new procedures this year. So we did a reimbursement on an ongoing fashion last year. We weren't, didn't have everything reimbursed. We actually ended up having more carryover than, and therefore we lost some of the funding that we could have sent onto the schools. So we worked hard this year to make certain that things got done in a timely way. And Miss Ornson had asked at the retreat a little bit more detail about this money. So we provided here a summary of that starts with the FY09 budget details, what was approved, what was spent, what's remaining. Okay, and then the detail of what some of those items are and when they were reimbursed, and this was last year, this is money that's been spent for projects for last year. And then in the third page into that detail, you'll see what we approve for FY 10 and we were fortunate enough to be able to secure funding for all of the projects that we recommended last year. Now we started out with a cut. The schools and I agreed that we would spend less money on the vertical teaming and that they believe that they could get that work done with fewer basically substitute days taking teachers out of the school. So we cut that account. Otherwise the schools were funded at the same level as FY09 even in a tough budget year. So these are the projects that we funded for this year. Again, Dr. Mulvaney will work closely with the schools to make certain that funds get to them in a timely fashion and that we get the proper documentation. So we know where these funds went and what they were spent on. There's a lot of detail here I know. Questions about that? Yes. Thank you very much, Mr. Swarinson. Mrs. Swarinson. Staff development money is used to pay for substitute? Usually, sometimes we also pay for consultants, depending on, it's a combination usually of both, but most of the time it's for teacher substitute so that they can attend, that they can go for staff development activity. Yeah. And then a Providence Elementary there is money for jumpstart money? Correct. Who's getting jumpstarted? Well, in the prior to last year there was a program of Providence in August that was a standalone program called Jump Start because at that point Fairfax County had a centralized summer school program in July. So it wasn't considered summer school. This year, what Providence is doing, because all the elementary schools, or most of the elementary schools, there are a few exceptions in Fairfax County, but both of our elementary schools have their own local summer programs in August. So what Mrs. Hambarry decided to do, which makes a lot of sense, is put Jumpstart in her summer outreach program in August. So it's all folded together. These would be students who have been identified by staff as needing some intervention before they begin the next grade. And I'm not sure exactly where the grade breaks are. I don't recall it. I can get you that information. But she's been able to integrate the whole program. The nice thing about this is there's bus transportation at that point. So students, the jumpstart program could be, is more economical because they don't have to have their own buses. They're actually gonna be transporting a number of other students for summer programs, two provenants and only provenant students. So it's a completely different mindset and Fairfax County now with how you provide summer intervention. Okay, great, thank you you and thank you for preparing this it's very helpful. Okay additional questions? Can I just ask a quick question and I may have have missus you may have covered this but the breakdown here for the grant monies that were dispersed to the schools is that supposed to align with the chart above with the amount spent or are there other projects that aren't included on this list? They don't seem to total in all instances I don't I'm not I'm missing you here Where where is the breakdown by school Daniels run Providence, Limeer and Fairfax is that supposed to correlate with the Middle column and the table at the top? I think it should, shouldn't it? Yeah, it should. Okay. We might just want to go back and double check that. Okay. Okay. It should. That is the amount spent and this is the detail. Okay. And we will look at that. Okay. Thank you. I have one question, Mrs. Monde. For fiscal year 10, Lemure Middle School has studies school summer camp for 6, 7th and 8th grade students. It will some of the sixth graders come from the two elementary schools. Is that rising students, rising 6, 7th and 8th? Rising 7th. Rising 7th. Okay. And rising 8th, 7th. Rising 7th. Rising 7th. Okay. And rising 8th. Okay, but 6th grade is listed in there, so I wasn't. Well, it is rising 7th and rising 8th. Okay. Coming in 6th, coming in from 6th. Okay, great. I just didn't know what was the... That's the difference that they will have next year. Yeah, I just wanted, okay. I just wanted to, I just wanted clarification that this, I was gonna say it's one full if we have rising six graders coming as well. But that's, that's, okay, thank you. I appreciate that. It's good to know those youngsters are getting that extra, that extra little boost. So they're gonna feel more comfortable with those more advanced mathematics classes. And I think we're seeing some real payoff with that program for sure. Absolutely. And that's the other thing too. Because of the way Fairfax County is doing their summer school now in local programs, they're able to run that program at the same time as their local intervention program that the county is funding and therefore they can take advantage of busing so these students can get busing. It's economical for everybody. The other question that I have is the 99,000 plus the 8. Do we need to request to carry that funding over or what what's the procedure on that are we going to do that? He could do that a few minutes. Oh, okay. Great. So we're gonna request carry over so so we will do that under the action items tonight. Okay, perfect And we'll we'll check over the numbers and and see see what's there and appreciate that. Okay, great are there additional questions for Mrs. Mendez? I'm just going to inform you later. No, I'll write later. Okay, all right. That's a no problem. If there are no additional questions, we'll move on to action items. The first is the approval of minutes of the June 1st, 2009 meeting and I will entertain a motion for approval. Mrs. Knight. Excuse me. I move that the City of Fairfax School Board approve the minutes of the June 1st, 2009 regular school board meeting as printed and distributed. Thank you, Mrs. Knight. Is there a second? A second. I was moved by Mrs. Knight and seconded by Mrs. Sorenson that the Board approved the minutes of the June 1st, 2009 meeting as printed and distributed. Additional questions or comments? They're being done all in favor, signify by saying aye. Chair votes aye. Members opposed? No, members opposed? The motion is unanimous. The next item is approval of Carey, a Proof Carey Forward of Fiscal Year 2008-2009 funds. I'm going to turn this over to Mrs. Munde first for an explanation and then we'll go into a motion. In your notebooks is the draft of the memorandum that we will finalize with your action tonight. And that is to ask that we carry over all of the contract services money that we just reviewed. Excuse me, the only amount of contract services money administrative funds that we can carry over is contract services. All the other administrative funds are automatically depleted and then replenished every year. But we can carry over contract services and traditionally have until last year when most of it are all of it actually was not carried over. Went into the general fund. We only have a little bit over 20,000 left in that account. We would like to carry that over. That will give us some flexibility as we have needs in our schools this year that we have not already encumbered with programs and contracts. We have capital outlay technology as I just pointed out and the subtotal of that is $28,760. $51.00, then the $99,107 in major capital projects for a grand total of in our budget carrying over $127,867.51. I have a question, Mrs. Mendy. Under contract services, is that primarily funds left over from attorney and grounds account? Correct. Correct. Under contract services is attorney grounds, the school grant funds or contract services, and then our printing costs for close up and our printing cost for the roadmap. And I believe that's all that we have in those funds. So we were able to render a little bit of savings. Happily not too much as you can see from the schools. We spent down most of that, but we did have some savings from other accounts. Thank you. Additional questions from Mrs. Monde. Okay, motion to, Chair only retain a motion. Madam Chair. Mrs. Sorenson. I move that the City of Fairfax School Board authorize a superintendent to carry forward 127,867 dollars and 51 cents from fiscal year 2009 accounts to fiscal year 2010 accounts for the superintendent's draft memorandum to the director of finance dated July 7, 2009. Thank you, Mrs. Sorenson. Is there a second? Second. Thank you, Mrs. Knight. Mrs. Sorenson moved and Mrs. Knight seconded the City of Fairfax School Board, authorized the school superintendent to carry forward $127,867, if you want cents from fiscal year 09, accounts to fiscal year 2010 accounts for the superintendents draft memorandum to the Director of Finance State of July 70, 2009. Additional comments or questions? They're being done all in favor signify by saying aye. Aye. Chair votes aye. Members opposed and members opposed motion of unanimous. We will move on to superintendent's matters Mrs. Munde. I do have a few things this evening. First of all I would for those of you who don't I'm sure everyone knows who's sitting in the audience tonight Mr. Mitch Sutterfield, graduated Fairfax High School, a very well-respected teacher at Fairfax High School, and now just appointed your representative to the Business and Community Advisory Council. So again, I'm sure you know him and many people in the community do, and I'm very pleased that Mitch will serve in this capacity, and now that he has more time that he will become an active community member and advocate for schools. We'll count on him to be out there working on behalf of our schools. I have some great news to share with you. A Fairfax County Public Schools has received a number of awards from the National School Public Relations Association for its 2009 Publications and Electronic Media. And one of those awards was an honorable mention for our road map to academic success. Now, Jan Mulvaney by all rights should have shared that award because she certainly was very much from the beginning, the mind behind the product. But she will be the first to tell you, we've received extraordinary service from Fairfax County in supporting this project, which really is above and beyond. It's not something that all schools get. We've asked that they support it. So they're people, they're professionals in terms of design and graphics and pictures and editing and all of those things have worked as our full partner. And we're very proud as you know to have not only revised road map in English for our schools to share but in Spanish for next year and now in Korean which is just to be published by the opening of schools and a very nice attractive insert with the new grading policy which they also helped us with and made look good and be compatible with the look and feel of the document. They'll also be working with us on some options to consider whether we can take pieces of that and put it online so that we would have a reference tool for the new generation of parents who might want to not only have the document in their hands, but be able to get it online as well. A couple other things that I'd like to bring you up to date on. All staff members and parents of students at Fairfax High School received a letter from Linda Burke explaining the principal selection process and inviting staff and parents to a meeting on Monday, July 13th, at 7 o'clock in the school's library. And that gives everyone an opportunity to understand the process. And then there is an input process that is the, the superintendant, the cluster superintendent asks for input from staff members and community members in looking for the kinds of qualities that they're looking for in a new principle. So I hope that that's a well-attended meeting and that they everyone feels that they have an opportunity to provide their input. The timeline for the appointment of the principle, Linda Burke and I will work hard to get this done by mid August. There are some reasons for delaying a little bit. The primary one is that it's very difficult to get for applicants to be in town the last couple of weeks in July. So we want to make sure our applicant pool is as large as possible because of the timing. We don't lose some applicants. We don't lose some opportunities for people to participate. So she has determined that August 4th will be the community panel interview and Dr. Mlvaney will be our representative on that panel, so that will be August 4th. After that process, then there are recommendations made to the cluster superintendent, should review those recommendations, and then we review, she and I will interview the top candidates on August 10th. So August 10th would be the day when we would be determining the recommended candidate who then goes to Dr. Dale for yet another interview before appointment to the school board. So I am quite sure that Dr. Dale will work as quickly as possible understanding the need to get someone in place by the beginning of school. But that's our timeline and we will certainly again work very hard to get this done by mid-August. I congratulate Gloria Allen, the assistant principal who has agreed to be the acting principal at Fairfax this summer and I have every confidence that she will do a great job and that she will make certain that it's a wonderfully smooth opening and that everything will happen seamlessly without a principle in place this summer. And I know she'll just be a terrific, terrific in that position. Lastly, over the last couple of years, we've talked about working through some of the issues at Fairfax High School and spending down the bond money and coming back to some of the things that were cut out of the original project when it came in over budget and primarily those items that were outside items, all of which were cut in the original contract. Happily, we were able to take, except a contract, a bid for the work on the stadium that came in within, are they budgeted amount that we had set as a board? And I pledged to you that we wouldn't go over a budgeted amount. We were able to have some economies and some of the landscaping projects so that we were also able to accomplish our goals. So beginning, as soon as we can get the permits in the next week, you should see some work beginning at the stadium. We will have a wider entry way that will be safer and a better traffic pattern. We will have a safe and attractive ticket booth. Most importantly, we'll address some of our safety issues with some railing at the top of the home bleachers. We'll also have accessibility from the home side of the bleachers, both allowing a space for people to sit, especially in wheelchairs at the top of the bleachers and be out of the traffic. And also there will be an ADA approved ramp on the home side so that handicapped individuals can get into our bleachers, excuse me, to our stadium from the home side so that handicapped individuals can get into our bleachers, excuse me, to our stadium from the home side. And I think those are important steps forward in making that facility accessible and attractive. We really had nowhere to go but up in terms of making it look better. But it not only will look better and be more compatible with the entire campus look, it will be accessible in the traffic pattern will be better, it will be safer all the way around. So I think we've accomplished some important goals. And then the final piece of that will be replacing the original fencing around the stadium that is in very bad condition. And it will again be a, just make that whole area in staying keeping with the rest of that campus, which is, as we know, is a real show place. In addition to that, we're going to be working to resolve some of the issues in the roof at Fairfax. We've called Barry Rio back in and they are working with us as partners to try to determine why we are having ongoing leaks in one section of the building. I have confidence that we're going to solve this problem. We'll be trying some repairs this summer that we think we hope. But candidly we aren't sure yet exactly why we continue to have some problems with the roof in the new science wing, the new construction, and only one area new construction. So again, it's a puzzle because we just can't, we haven't been able to isolate what's happening there. But that will be another area of work. We will begin to see people on that section of the roof and we won't be scheduling anything in the building in that section this summer in order to get that work done. So that's where we are with our bond funds and when this project gets done, we will have some money set aside for some field work. We'll have to determine what we exactly we want to have done. I'm not sure we'll get that done. I'm quite positive we won't get that done this summer because that would interfere withar with the stadium work so that maybe something we do during the school year or maybe even next summer and then finally the city will be working to Repay Reble run and do some some repairs there that are needed to be done and that was something else we budgeted for and I think we have a good Partnership with the city and we'll get that done economically. And the road really does need some work. So that will be a nice thing to get accomplished with the bond money that we have remaining. And when all of that gets done, we will have no money left in the bond funds at Fairfax. And I believe we will have spent it responsibly and continue to invest in this project. But we will have spent it responsibly and continue to invest in that in this project. But we will essentially be, we will close that account entirely by the end of this. Thank you. Okay, thank you. Mrs. Monday, questions from Mrs. Monday? I'm sure. Mr. Petron? Ms. Monday, just one real quick question on the stadium work. Could you remind me when it's going to be completed? A condition of the contract, condition of the contract, is that it'd be completed for the first home football game, which I believe is the second week in September. So the contractor knew going in that the work couldn't begin until after July 4th and needed to be completed by September. So that was a condition of the contract. Thanks, Mike. Thank you. Okay. completed by September. So that was a condition of the contract. Thanks, one. Thank you. Okay, and this is my. I know that this is on the list, but with the Rebel Run work, the making sure we get the designation of the handicaps, parking spots for the visitor side, that would be appreciated. And then also, I know this is not bond money, but I'm wondering, do you have any sort of update on the status with the exterior repairs on the building you know the field house and on the front and such. I know that there were some issues working out. You mean the stucco repair? Yes. Yes. Well that's going to be an issue that we're going to have to grapple with. I'm going to meet. No further. Well what we did in partnership with Fairfax County, and let me explain the issue. The exterior, the Stucco exterior at Fairfax High School is considered by Fairfax County to be an obsolete application. And in fact, when we had the fire last year, the contractor that was hired to do the repair work would not replace the Stucco because it can't be guaranteed. It's not an application that's used any longer. Okay. That being the case, we knew we had some very serious stucco problems with big gaping holes in the stucco around the building that had were supposed to have been fixed before the renovation and were delayed because of their renovation. In fairness Fairfax County did pay for those that patching. And if you went there tomorrow, you would see that there are stucco patches all over the building. That's important because the more important than the looks, which it didn't look good, the patches don't look that good either, by the way. But what was happening is more water was getting into the block and more stucco was coming off, but even more importantly, the block was getting saturated and that could create a real problem with the infrastructure of the school. So we needed to get that patched. It is patched. I'm gonna be meeting with the head of maintenance this week and then I have a meeting with a Mr. Tistat later on this month. And we're just going to have to get Fairfax County to work with us on a long term solution to this, because there is not an easy answer to this. The little I've learned about it is that it could be enormously expensive. And some of the solutions, for example, if we were to take the solution that the contractor used on that portion of the building that was burnt, that ended up putting up panels and painting them. They look fine, but then Fairfax County is going to have to paint that building on a regular schedule which would be very costly. Matter of fact it's less costly for them to put these patches up there even though they're you know. So they've got to be part of the solution as well. So over time and they understand that we don't have the money number one to do this now. that we don't have the money, number one, to do this now. Number two, we just have to think it through what makes sense to do. Both from a structural point of view to protect that structure, and then from an aesthetic point of view, because ironically, some of the areas in the back that don't look so good, because they look dirty, are actually structurally very sound, they've never cracked. And so, you know, I've had a couple people, including someone from Barry Rios say to me, boy, you know, you start chipping that stuff away. That's huge. That's a huge project. So we're gonna have to have a long-term plan on this. And I certainly won't rush to any kind of a decision here, and I'll share the information as we go along. And we need to have some people with real expertise in this field advise us as to what's the best solution over time and it's going to take time. Well, and I understood from our last conversation with the board that when you surprised us that we'd run into a glitch that it would be a long term but I was just wondering what the update was. And the most important thing right now is that we've had a contractor address what looked to be the source of water getting underneath the stucco and all of the existing cracks have been patched and the large areas have been patched. It doesn't look great. I will tell you that that area across from the stadium doesn't look great because you can't that's another reason why the contractors don't want to do it because most customers wouldn't be happy with it. They can't get the stock out of match. Just doesn't match. So. Thank you. Okay. Great. Thank you. Miss Ornson? I have one question. Mrs. Maldair, I was wondering, did you get the opportunity to find out about re-numbering the rooms inside her backside? We're ready to do it as the staff can get that done. So I'll see Mr. Spellman. Is that something that we pay for when we have funds ready to? We can use our our fixture money because because room numbers are a fixture. So we have fixture money remaining and so I think that's an important project and we'll certainly support it. You know they need to do it that we'll certainly support it with the funds that we have in bond funds for that purpose. Do they have plans of doing it? They do. I assume so but they've talked to me about it several times and I've certainly told them that they can go forward. Thank you. Okay. Additional questions from Mrs. Monday. Okay, we will move on to Board matters miss Louick. I just want to say as we kind of close out formally this school year special thanks to to Ann Monday are superintendent and Jan Mulvaney and Linda Pierce for the tremendous job that they do all year long and Linda Pierce for the tremendous job that they do all year long in keeping us straight here and I hope the residents of the city realize what gems we have in the three of them leading our schools. Thank you. Okay thank you Miss Luke. Mr. Bradher. Thank you Madam Chair. Pretty much the same thing too. Thank you for all the support and keeping us going the right direction. Feel the notes I want to congratulate the appointees for the coming year that are looking forward to a great looking forward to another great year. Jan, I want to congratulate you for the work done on the road map. Obviously we got a lot of help from the county and from George and from everybody else, but we all know that it takes great leadership to make things happen. And that's where you came in and thank you very much. If you have other quick notes, again, I would welcome folks come out on the 13th to Fairfax High School to discuss the principal selection process and have your thoughts added to everyone else's so that we can go through a complete and thorough process to find our new principal. And then finally, have a great summer and read, read, read, make your mantra. Thank you, Mr. Petra. Mrs. Knight. Best wishes to everyone for a safe, healthy summer. I was going to say go to the library. And actually, as I was sitting here, I thought about last year, in former years, we've had our school elementary libraries open a day a week. And I'm wondering, do you know Mrs. Munde? If they're able to do that this year or not? I don't know. I don't know. At any rate, we have a first rate public library and we have great school facilities, so please do. Get to the library and have a good summer. Thank you, Mrs. Knight. Mrs. Sorenson? Yes, as I come to the end of my first year on the school board, I want to thank everyone for a wonderful education. I really had a lot to learn this year. Staff has been absolutely wonderful. And thank you to my fellow board members. I think we do well together and look forward to next year. And Jonathan, welcome aboard. Thank you, Mrs. Ornson. John, do you have anything to add? Well, I just want to say that, for, for my first meeting, this is, uh, pretty cool so far. So far so good, okay? So far so good. And, um, I look forward for the next school year to work with all you and anyone else out there, and just to wish everyone a wonderful summer and Yeah, can we for next year? Okay, great. Thank you. Thank you John And I have just a couple of things First of all I'd like to say thank you. I'd like to say congratulations to all of our students and all of our staff members and teachers for a really great year. Everyone worked really hard. It takes everyone pulling together to have a successful year. And I know that when we get our SOL scores back that we're going to be pleased with the progress that our students have made. And I hope everyone takes the time to enjoy this summer and to take some time to rest in between going to the library, of course. To follow up, to follow up on the comments about the library, Fairfax County Library. There is a place on their website that they have reading lists for students kindergarten through 12th grade. And I would encourage all families to sign onto that website and to get some ideas about books for their youngsters to be reading. I believe it's organized according to grade levels. And I think that's a great asset for our students and for our families. I know the high school students have summer reading lists and that they have homework to do over the summer. So I'm sure they're going to be plenty busy. I would like to say thank you very much to Mrs. Monday. She and I have been chatting, so to speak, for the last, for the last maybe six to eight weeks, actually, it's probably been longer than that. I've been sort of nagging her about the landscaping at Fairfax High School. And through her careful management of funds, we did have some funding available to prune trees to move some of the plants around that were in in in appropriate locations. The cedar bushes were recently pruned and it looks so much better. And I think that that it's made a it's made a big difference. And of course, the staff that we have is, as I like to say, a small bit mighty. And it's been a pleasure to work with our staff this year, and I'm working forward to another good year next year. And last but not least, I'd like to say congratulations. And thank you to the Independence Day celebration committee, the City Recreation staff, Parks and Recreation staff, as well as all the city departments who work together to have a very successful, fourth-age-aligned celebration. It was a great day and I think that the community really enjoyed the opportunity to celebrate what it's like how wonderful it is to be an American. So thank you to all of them. If there's no further business to come before this board, this meeting is adjourned. Thank you very much. Music