City of Springfield 408 School Ave. Springfield, FL3 32401 Special Called Commission Meeting June 17, 2024 @ 5:30 p.m.  Springfield City Hall Commission Room  I.  CALL TO ORDER  Mayor Hammond called this Commission Meeting to order on this the 17th day of June 2024 at Springfield City Hall. Notice was provided to the News Media via email and on the City's website.  A. Invocation: Commissioner Griffis gave. the invocation.  B. Pledge of Allegiance: Commissioner Griffis lead the Pledge of Allegiance.  C. Roll Call as follows:  Commissioner Jack Griffis - Physically Present Commissioner Jack Kennington - Physically Present Commissioner Cindy Hamre - Physically Present Commissioner Richard Chval - Physically Present Mayor Ralph Hammond - Physically Present  Staff physically present as follows: City Clerk Teresa Cox, Public Works Director Miles Grice, Police Chief Barry Roberts, Assistant Police Chief Russell Voyles, Fire Chief Brian Eddins, Assistant Fire Chief Jerry Swearingen, Finance Director Beth Strobel, and City Attorney Kevin Obos. Visitors physically present: Jeanie Hammond, Diana Kennington, Ron  Mathis, Jeanie Baldwin, Rhonda Crider.  Before continuation with the agenda, Mayor Hammond added item #8 Resolution 24-13, Updating Affirmative Action Plan and item #9 - Appointment to State Emergency Response  Commission to the Regular Agenda. REGULAR AGENDA  II.  1.  2024-2025 Budget Equipment List  Mayor Hammond read the agenda item listed above. He stated this was not a voting item at this time. Mayor Hammond provided a copy of a preliminary budget equipment list for FY24-25 for the City Commission to review. He reported this year's COLA (cost of living adjustment) is at 3.2%. Mayor Hammond told the City Commission he recommended the City give its employees a 5% raise plus evaluation. Mayor Hammond discussed Bay County Utilities is increasing wholesale water rates 3% per 1,000 gallons and wholesale sewer rates by 9% per 1,000 gallons. He noted city staff recommend going up an: additional 2% on water rates per 1,000 gallons and an additional 1% on sewer rates per thousand gallons, for a total increase of 5% on city water rates per Mayor Hammond discussed the proposed increases with the City Commission. He noted Finance Director Beth Strobel has been reviewing the numbers based on last year's revenues and  thousand gallons and 10% on city sewer rates per thousand gallons.  Commission Minutes June 17,2024 Page 1of4    expenses because not all figures from other agencies are in yet. He told the City Commission Finance Director Beth Strobel is present this evening to answer any questions or they may contact  her later if needed to discuss further.  Mayor Hammond asked the City Commission if they had any questions.  Commissioner Kennington asked Finance Director Beth Strobel to provide the proposed increase Finance Director Beth Strobel provided a utility rate sheet showing a 5% increase to city water rates would be an increase of $0.22 cents per 1,000 gallons and a 10% increase to city sewer  per 1,000 gallons for the citizens.  rates would be an increase of $1.23 per 1,000 gallons.  2. Policy.  Resolution 24-12 - Adopting AFWA Policy  Mayor Hammond read the agenda item listed above adopting an Anti-Fraud and Waste Abuse City Attorney Kevin Obos read Resolution 24-12 out loud byt title only. He explained policy updates Motion by Commissioner Griffis to approve. Motion seconded by Commissioner Chval. Roll Call:  were required by FL Commerce for the City's grants.  All ayes; motion carried (5-0).  3.  Variance Request - 2621 Altha Ave.  Mayor Hammond read the agenda item listed. He reported the property owner is requesting a rear City Clerk Teresa Cox reported the City's Land Development Regulations requires accessory structures to meet all setback requirements and maintain 10' from the primary structure. She reported the property owner would like to install a 12' x 20' inground swimming pool but cannot meet the rear setback of 15' while maintaining a 10' setback from the home. She noted the  setback for a swimming pool. He then asked City Clerk Teresa Cox to explain.  property owner is requesting a variance from the rear setback of 7'. The City Commission discussed the variance request.  Mayor Hammond requested the property owner provide a letter of no objection from the owner of the property behind 2621 Altha Ave. He noted a sign providing notice of a public hearing at the next meeting will be posted on the property as well. Mayor Hammond concluded this item will be  on the agenda for consideration at the next meeting. 4. Lot Split - 3817 E. 8th St.  Mayor Hammond read the agenda item listed. He reported the property owner is requesting to add three parcels located at 3813, 3815 & 3817 E. 8th St. and re-subdivide the property. He explained the property owner proposes to build a new single-family home on lots one & two and  a duplex on lot three.  The City Commission discussed the proposed lot split for 3817 E. 8th St.  Commission Minutes June: 17, 2024 Page 2of4.    Motion by Commissioner Kennington to approve the lot split for 3817 E. 8th St. Motion seconded  by Commissioner Griffis. Roll Call: All ayes; motion carried (5-0).  5. Lot Split-3101 Ten Acre Road  Mayor Hammond read the agenda item listed above. He noted this is a large corner lot and the property owner would like to divide the property into two equal lots of 100' X 150' to build single- Motion by Commissioner Griffis to approve the lot split for 3101 Ten Acre Road. Motion seconded  family homes.  by Commissioner Hamre. Roll Call: All ayes; motion carried (5-0).  6. Lot Split - 805 Sanders Lane  Mayor Hammond read the agenda item listed above. He noted this lot runs from Sanders Lane through to Helen Ave. He reported the property owner wishes to divide the property into two equal Motion by Commissioner Kennington to approve the lot split for 805 Sanders Lane. Motion  lots of 90' X 144' and give the other lot to her daughter to put a home on. seconded by Commissioner Chval. Roll Call: All ayes; motion carried (5-0).  7.  Sign Permit - 3219 Hwy 98 Bus E.  Mayor Hammond read the agenda item listed above. He stated the sign permit is for the Goodwill at 3219 Hwy 98 Bus E. Mayor Hammond reported the Goodwill was doing a good job renovating Motion by Commissioner Kennington to approve the sign permit for 3219 Hwy 98 Bus E. Goodwill Store. Motion seconded by Commissioner Hamre. Roll Call: All ayes; motion carried (5-0).  the whole shopping plaza.  8.  Resolution 24-13, Updating Affirmative Action Plan  Mayor Hammond read the agenda item listed above.  City Attorney Kevin Obos read Resolution 24-13 out loud by title only. He explained policy updates were required by FL Commerce for the City's CDBG grants and this policy had not been updated Motion by Commissioner Hamre to approve Resolution 24-13 Updating Affirmative Action Plan. Motion seconded by Commissioner Kennington. Roll Call: All ayes; motion carried (5-0).  since 2002.  9.  Appointment to State Emergency Response Commission  Mayor Hammond told the City Commission Springfield Police Chief Barry Roberts had been appointed to serve on the State of Florida Emergency Response Commission on behalf of the  Florida Police Chiefs' Association.  The City Commission congratulated Police Chief Roberts on his new appointment.  Commission Minutes June 17,2024 Page 3of4    III. ADJOURNMENT Hammond at 5:50 p.m.  Motion was made by Commissioner Kennington to adjourn. This meeting was adjourned by Mayor  Attest:  Ru Ralph-Hammond, Mayor  Jeroco Coy Teresa Cox, City Clerk  Commission Minutes June 17, 2024 Page 4of4