FCALT  CITy OF CALLAWAY BOARD OF COMMISSIONERS TUESDAY,JUNE: 25, 2024-6:00P.M. CALLAWAY ARTS & CONFERENCE CENTER 500 CALLAWAY PARK WAY CALLAWAY, FL 32404 KEITH" EDDIE" CooK, CITYMANAGER REGULAR MEETING AGENDA  MAYOR PAMNI HENDERSON COMMISSIONERS SCOTT DAVIS DAVIDGRIGGS BoB PELLETIER KENNETHAYERS, JR. ASHLEY ROBYCK, CITY CLERK  FLORIDP KEVIN OBOS, CITYA ATTORNEY  CALL TO ORDER ROLL CALL PRESENTATIONS  INVOCATION & PLEDGE OF ALLEGIANCE  June Yard oft the Month Chris & Angela Kasper-6621 Minneola St MAYOR'S INSTRUCTIONS - Call for Additions/Deletions to the Agenda.  PUBLIC PARTICIPATION  Speakers must come to the podium to be heard. Comments are limited to three (3)minutes.  Public Participation will be heard at the end of Commission discussion. for each item and at the end oft the meeting for non-agenda items.  APPROVAL OF MINUTES  June 11,2024 Financial Statements  Regular Meeting Period Ended May 31, 2024  REGULAR AGENDA 1. Resolution 24-08 2. Bid Award 3, Budget Workshops 4. State Mutual Aid Agreement  Utility Billing Manual Update Setting of Dates New FDEM Requirements  PW2024-11 Public Works Fencing Project-Bay County Fence  COMMISSIONSTAFF COMMENTS PUBLICPARTICIPATION ANNOUNCEMENTS  All meetings will be held at the Callaway Arts & Conference Center, 500 Callaway Park Way,  Callaway, FL, unless otherwise noted.,  June 28, 2024  Veteran's Memorial Wall Unveiling  9:00. A.M.    July 02,2024 July 04,2024 July 09,2024  Planning Board Meeting (Potential) July 4th Celebration (City offices closed) Regular Commission Meeting  6:00 P.M. 10:00. A.M. 6:001 P.M.  ADJOURNMENT  Aulypeoyil Ashley Robyck City Clerk  PURSUANT TO FLORIDA STATUTE 286.0105: Any person who decides to appeal any decision made at a mecting(s) announced in this notice with respect to any matter considered at such meeting(s) will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any person requiring a special accommodation at this mecting because ofa disability or physical impairment should contact Callaway'sCity Clerk, at 6601 E. Highway 22, Callaway, FL 32404; or by phone at (850)871- lfyou are hearing or speech impaired, and you possess TDD equipment, you may contact the City Clerk using the Florida Dual Partyi  6000 at least five calendar days prior to the mecting.  Relay System, which can be reached at 1-800-955-8770 (Voice) or 1-800-955-7661 (TDD).    R  e 8 9  I  1  E  V  5        CITY OF CALLAWAY BOARD OF COMMISSIONERS REGULAR MEETING MINUTES JUNE1 11,2024-6:00P.M.  The City of Callaway commission met in Regular Session on Tuesday, May 28, 2024. In attendance were Pamn Henderson, Mayor, David Griggs, Mayor Proi tem, and Commissioners Bob Pelletier, Scott Davis, and Kenneth Ayers. Also in attendance were Eddie Cook, City Manager, Kevin Obos, City Attorney; Ashley Robyck, City Clerk; David Schultz, Director of Finance; Tim Legare, Director of Leisure Services; The meeting was called to order by Mayor Hénderson, followéd the Pledge of Allegiance and roll call.  and David, Joyner, Fire Chief.  PRESENTATIONS  BSÇO May Statistics- Deputy Kip McKenzie presented the BCSO statistics for the month of May.  MAYOR'S INSTRUCTIONS- Call for Additions/Deletions to the Agenda;  City Manager requested to add one addition, Agenda item #6, Surplus Equipment- Public Works  Department #6.  Motion:  Motion made by Commissioner Pelletier and seconded by Commissioner Ayers to approve the add  on of Agenda Item #6. Motion carried unanimously.  APPROVAL OF MINUTES May 28, 2024  Regular Meeting  Motion:  Motion made by Commissioner Davis and seconded by Commissioner Griggs to approve the  minutes of May 28, 2024. Motion carried unanimously.  REGULAR AGENDA  Development Order Extension-Cherry St. Townhomes, 6724 Cherry St  Augusto Aday, 6420 Cherry St. explained that he is close to beginning this project ànd is only asking for an extension ofa a couple of months if possible. He stated he was only waiting on the bank, and Commissioner Griggs asked for a time frame to begin, Mr, Aday stated it should be 2-3 weeks at  everything is looking good to begin soon,  most. He is asking for an extension just in case there is a delay.  City of Callaway Regular Meeting Minutes June 11, 2024  Page 1    Commissioner Pelletier stated that his position has not changed since the last meeting. He does not Mayor Henderson asked why the project has not been started yet. Mr. Aday stated that changes in the Mr. Aday stated that he can add things like a playground, fencing, and a walk way to make the area City Manager Cook asked ifa conditional extension could be an option with a smaller timeframe. City Attorney Obos explained that Commission can determine the length oft the extension, there is no Commissioner. Ayers stated that if Mr. Aday can be flexible on the playground then he recommends a  agree with extending the development order. process with the bank have slowed the loan process. more acceptable. Discussion ensued.  set requirement.  60 day extension. Discussion ensued.  Mayor Henderson called for Public Participation; there was none.  Motion:  Motion made by Commissioner Ayers and seconded by Commissioner Davis for approval ofa 60 day Development Order Extension at 6724 Cherry St, Cherry StTownhomes ending on October 1, 2024 provided a playground is added. Motion carried 4-1 with Commissioner Pelletier in  opposition.  Award ofl F12024-06 Audit Services- Mauldin & Jenkins  City Clerk Robyck stated that an invitation to bid was issued on April 28", 2024 and two bids were received. During the Audit Committee Meeting the firms were ranked as noted below:  Mauldin & Jenkins 22.36 James Moore & CoP.L/20.76  Commissioner Ayers noted that there on the Summary form it states Mauldin & Jenkins had a score of 23.36 but the Ranking Form from the Audit Committee shows 22.36. City Clerk Robyck confirmed that  the ranking form is the correct rank at 22.36. The summary form was a typo, Mayor Henderson thanked the members oft the Audit Committee for their service. Mayor Henderson called for public participation; there was none.  Motion:  Motion made by Commissioner: Davis and seconded by Commissioner Ayers to approve awarding the Audit Services Contract to Mauldin &. Jenkins. Motion carried unanimously.  Capital Purchase- Street Department Zero Turn Mowers  City Manager Cook reviewed the request for the purchase of two zero turn mowers for the Street Department. It was believed that the current mowers would make it through the season however on one, the motor has failed and is beyond repair, The purchase of these two mowers would make the total  number of mowers needed for operations based on their staffing.  City of Callaway Regular Meeting Minutés - June 11,2024  Page 2    Commissioner Ayers asked what brand of mowers we use. City Manager and Mayor Henderson stated. Commissioner Davis asked ifthese mowers will have the no-flat tires. City Manager Cook advised he would have to check and he is sure Felix has checked them out. Discussion ensued. Commissioner Pelletier asked about how many flat tires we have received. City Manager Cook advised he is not sure. Hel has not heard ofl huge issuès with flat tires but he will follow up with Felix.  that it would be whichever is on the state contract.  Mayor Henderson called for Public Participation; there was none.  Motion:  Motion made by Commissioner Ayers and seconded by Commissioner Pelletier to approve the Capital Purchase by Street Department for Zero Turn Mowers. Motion carried unanimously.  Berthe Spillway Replacement  City Manager Cook advised that the spillway is deteriorating, causing leaks and cayerns underground. He advised that once we can get back there, we are going to do what can be done to stabilize it for now. A failure would be considered an environmental issue due to the upspring wetlands. Staff has found two additional grants that we will be applying for, for this project but we do need to begin the engineering as soon as possible. Ifg grants are received, the engineering will be added back to the grant. Most of these grant funds are 50/50 grants and out intent is to use CRA funds for the engineering and discussion for funding Commissioner Pelletiér asked ift the amount is for thel Engineering. City Manager Cook confirmed. He also asked about the Cemetery project if we spend this money. City Manager Cook advised that it would not be Commissioner Griggs noted that this is a stormwater project, which is required for the CRA. Commissioner Davis asked ift the current spillway was built with the original bridge. City Manager advised Commissioner Pelletier asked if we went out for bid due to the amount of the contract and wants to make sure that we are getting the best price. City Attorney advised that with engineering firms we are looking into the most qualified and with having thel Professional Planning Continuing Contracts we cannot have the Commissioner. Ayers asked if since the engineering firm is out there now with the bridge CEI, does that  the construction will be held during the Budget process.  affected.  he is not sure.  companies bid against each other. City Manager confirmed. help with the cost. City Manager confirmed. Discussion ensued. Mayor Henderson called for Public Participation;  Paul Bohac, 7010 Mike Ln, Mr. Bohac asked what the match on the grants that the City is applying for, City Manager advised they are both fifty perçent. He also asked about the provision in the proposal that states that construction bid information will be given by this company and will they be the oversight for construction when it gets to that point. City Manager confirmed that they would be required to do the bid  documents and they would do the oversight. City ofCallaway Regular Meeting Minutes June 11, 2024  Page 3    Motion:  Motion made by Commissioner Griggs and seconded by Commissioner Ayers/Davis to approve Baskerville Donovan for the Berthe Spillway Replacement Engineering, Motion carried  unanimously.  Salary Discussion- Leisure Services Director/: Public Works Director/ Fire Chief with raises where salaried department heads have only received 2-4% increases.  Commissioner Pelletier stated while we do not typically do pay raises mid-year, these department heads have been praised for their hard work within the city. Hourly employees haver receiveda6-129r rate increase Mayor Henderson agreed that these Department Head deserve a raise in salary, Due to the difference in tenure, she recommended 4% for the Mr. Legare and Chief Joyner, and a 5% increase for Mr. Frye. She advised that would put bothTim & Billatl179oftheir midpoint and ChiefJoyner: at 113% ofhis midpoint. Commissioner Ayers stated that these Department Heads work for the City Manager, and he does not Commissioner Griggs stated that he agrees with what has been said but wanted to point out that ift the pay  Discussion ensued.  believe that Commission should be deciding these raises. Discussion ensued. scale is to be changed, that does have to come to Commission. Mayor Henderson called for Public Participation.  John Hagan 219 Collinfurst Sqagreed with all three Department Heads receiving raises. Teresa Langston 6031 Lance St.agrees that all are important to the city but believes due to the responsibility on the Fire Chief, he should be more in line with the salary of the others, Jeffery Carnahan, 7752 Shadow Bay Dr stated that he does not disagrée with these department heads receiving pay raises but he understood the raises for hourly employees were done to get them more inline Ron Shaner. 5711 Kevin Cirs stated that these department heads have done an outstanding job and agrees Kip McKenzie, BCSO. stated that any time he has had to call any oft these department heads for help it is always pleasant and thei issue is taken care of with no problem and they each deserve whatever is approved  and felt this was offsetting that. Discussion ensued.  with the raises. for them.  No motion was needed as it was determined that raises such as this are subject to City Manager approval  only, as long as it is within budget.  Surplus Equipment- Public Works Department  City Manager Cook advised that there is an auction coming up and this item was left off of the last list.  This mixer was replaced and is not being used due to age and condition. City of Callaway Regular Meeting Minutes - June 11,2024  Page 4    Motion:  Motion made by Commissioner Ayers and seconded by Commissioner Davis to approve the surplus of  equipment. Motion carried unanimously.  COMMISSIONSTAFF COMMENTS -The following were points of discussion:  Pamn Henderson, Mayor  Events Attended  Veterans' Memorial Wall- Unveiling Date. June 28, 20249:00a.m.  Commissioner Davis, Commissioner, WardI  Sidewalk Blockages on Tyndall Parkway DOT Spillways & Ditches Presence of gas company on Cherry St  David Griggs, Commissioner, Ward II  Events Attended July 4" Celebration  Job Postings- City Manager Cook and Director Shultz clarified the Student posting  Bob Pelletier, Commissioner, Ward II  Beacon Point  Cherry St & Veteran' s Day Plan Commission information on Website Evaluations for Charter Officers  Kenneth Ayers, Commissioner, Ward IV,  Events Attended  Weekly meeting with City Manager Cook Meeting with Superintendent McQueen  Eddie Cook, City Manager  Beacon Point- Bids are ready. Waiting on the State  Berthe Bridge & Drainage. Looking at September 1 finish with rain days.  City of Callaway Regular Meeting Minutes June 11, 2024  Page 5    Next Fencing Bid for front of Cemetery, Veteran's Park, Dog Park  State Appropriations for 2023- $1,000,000  Boat Race Bid Cherry St Brittany Woods Project July 4th Celebration  Tim Legare, Leisure Services Director  July 4th Celebration  Fishing Rodeo this weekend June 15, 2024  PUBLIC PARTICIPATION  Rena Bentley, 204 Lannie Rowe Dr, advised that she received an estimate to clean up a portion of Lannie Rowe Lake and asked if is responsible for that. City Attorney Obos advised she is George. Mercer. 523 S. Gay Ave asked about what department is responsible for checking for overhanging limbs and branches over roads and is there a schedule for regularly checking. City Manager Cook advised that it is done on an as needed basis and will get someone out to look at it. Ron Shaner, 5711 Kevin Cir.commented on vegetative debris being piled out onto streets and  responsible for clean-up ofher property only but not down into the water.  shopping carts. ANNOUNCEMENTS  Mayor Henderson read the announcements as follows:  June 15, 2024 June 19, 2024 June 25, 2024 June 28, 2024  Fishing Rodo-Registration7AM Juneteenth Holiday Regular Commission Meeting Veteran's Memorial Wall Unveiling  8-10 A.M. City Offices Closed 6:00P.M. 9:00 A.M.  ADJOURNMENT  There being no further business, the meeting was adjourned at 8:25 p.m.  Attest:  Ashley Robyck, City Clerk  Pamn Henderson, Mayor  City of Callaway Regular Meeting Minutes - June 11, 2024  Page 6    & CALL  FLORIDE  Financial Statements  Unaudited  For Period Ended  May 31, 2024    CITY OF CALLAWAY  Fiscal Year 2024  BUDGET-IN-BRIEF as of Moy 31, 2024  657%oTearl Elapsed  YID-Citywide Expense Allocation  Community Redevelopment Fund  Non- Transfers, Operating, 2.9% 0.0% Principal Debt Pmts, 0.0% Capital, 2.6%  Budget Year-to-Date % 735,502 882,528 0.0% 604,318 131,184 868,367 Budget Year-to-Date %  Revenues &1 TrfrsI In Expenditures Incr/( (Decr) to Fund Balance  14,162 2.3%  Personnel Svc, 28.7%  Disaster Recovery, 2.8%  Debt Service Fund  Transfers In Debt Service Pmts. Incrl (Decr) to Fund Balance  0.0% 0.0%  Operating, 38.1%  Capital Projects Fund  General Fund Revenues  Budget Year-to-Date % 17,739,569 367,735 2.1% 2,179,943 1,282,579 58.8%  Revenues Ady valorem Taxes Other Taxes Permits, Fees, &Licenses Grants & Shared Revenue" FEMA Public Assistance Financing Proceeds Service Charges Judgements, Fines, & Forfeits Interest & Other Earnings Rents &F Royalties Sales ofF Fixed/ Assets Contributions &0 Donations Miscellaneous Revenue Transfers) In Total Revenues Expenditures Executive (Commission) City Manager Finance Legal Code Enforcement Information Technology City Clerk Elections General Government Human Resources Law Enforcement Fire Department Emergency & Disaster Relief Utility Billing Streets Maintenance Shop Leisure Services Cost Allocation Transfers Interest Expense Transters/Payments Total Expenditures  Budget Year-to-Date % 2,140,198 1,460,374 68.2% 1,479,172 6,027,386 1,711,577 28.4% 593,927 251,890 51,500 543,700 70,500 900 9,160 983,233  Revenues &1 TrfrsIn  2,223,773 1,896,299 85.3% 1/2 Cent Infrasturcture Tax  956,793 64.7% Total Revenues and1 Trans In 19,919,512 1,650,313 8.3%  98,577. 16.6% 0.0% 174,270 69.2% Expenditures 24,497 47,6% 44,867 63.6% 0.0% 405 0.0% 4,415 48.2% 0.0%  31,929,066 2,615,467 8.2%  345,087 63.5% Incrl (Decr) to Fund Balance (12,009,554) (965,154)  Water Fund  Budget Year-to-Date % 3,898,323 2,708,272 69.5% 4,352,084 2,477,256 56.9% (453,761) 231,016 Sewer Fund Budget Year-to-Date % 5,569,985 3,848,304 69.1% 5,525,023 2,532,448 45.8% 44,962 1,315,856 Budget Year-to-Date % 1,156,565 752,606 65.1% 950,047 206,518 358,559 Budget Year-to-Date (12,080,651) 2,279,507  $14,375,339 $ 6,717,160 46.7% Budget Year-to-Date % 56,525 250,504 446,349 67,500 409,358 92,493 153,061 4,800 3,412,092 97,525 2,530,208 1,686,805 66.7% 2,159,918 1,282,888 59,4% 1,243,822 1,426,051 296,933 (861,606) (574,400) 66.7% 825,000 Budget Year-to-Date  Revenues &1 Trfrs In Expenses &1 Trfrs Out Incrl (Decr) tol Net Assets  General Fund Expenditures  37,641 66.6% 159,152 63.5% 294,319 65,9% 39,748 58.9% 216,422 52,9% 51,694 55.9% Revenues & Trfrs In 78,602 51,4% Expenses &1 Trfrs Out 3,085 0.0% 539,347 15,8% Incrl (Decr) toN NetA Assets 57,489 58.9% 394,980 31.8% 0,0% 778,628 54.6% 176,808 59.5% Revenues 0,0% 0.0%  Solid Waste Fund  1,764,806 1,023,090 58.0% Expenses &1 Trfrs Out 14,375,339 $ 6,246,298 43.5% Incr/ (Decr) to! Net/ Assets  394,047 41.5%  General Fund Increase/Decreaset to Fund Balance  Citywide Incrwase/Decreasel toF Fund Balancel Net Assets  Incr/ (Decr) toF Fund Balance/Net Assets  Incr/(Decr) to Fund Balance  470,863    CITY OF CALLAWAY  Fiscal Year 2024  BUDCETINABNEE Quarterly Summary as of May 31, 2024  o7%ofche Vear) Elapsed General Fund Revenues 539,826 331.711 555,520 67,136 4,499 136,836 17,056 2 3,658  Revenues Ady valorem Taxes Other Taxes Permits, Fees, &L Licenses Grants & Shared Revenue"" FEMAI Public Assistance Financing Proceeds Service Charges Judgements, Fines, &F Forfeits Interest & Other Earnings Rents &F Royalties Sales ofF Fixed Assets Contributions & Donations Miscellaneous Revenue Transfers In Total Revenues Expenditures Executive (Commission) City Manager Finance Legal Code Enforcement Information Technology City Clerk Elections General Government Human Resources Law Enforcement Fire Department Emergency & Disaster Relief Utility Billing Streets Maintenance Shop Leisure Services Cost Allocation Transfers Interest Expense Transfers & Loan Payments Total Expenditures Incr/(Decr) toF Fund Balance  Budget 2,140,198 1,479,172 6,027,386 593,927 251,890 51,500 543,700 70,500 900 9,160 983,233 Budget $ 250,504 446,349 67,500 409,358 92,493 153,061 4,800 3,412,092 97,525 2,530,208 2,159,918 1,243,822 1,426,051 296,933 1,764,806 825,000 Budget Budget 735,502 604,318  1stQTR 2ndQTR 3rdQTR 4thQTR Year-to-Date Variance  %  2,223,773 $ 1,633,450 $ 124,190 $ 138,659 $  1,896,299 $ 327,474 85.3% 1,711,577 4,315,809 28.4%  589,710 414,088 723,265 51,494 11,713 124,930 13,998 401 121  330,839 210,994 432,791 98,577 55,640 8,284 83,322 13,813 2 636  1,460,374 956,793 98,577 174,270 24,497 345,087. 44,867 405 4,415  679,824 68.2% 522,379 64.7% 495,350 16.6% 0.0% 77,620 69,2% 27,003 47,6% 198,613 63.5% 25,634 63.6% 0.0% 495 0.0% 4,745 48.2% 983,233 0.0%  14,375,339 $ 3,563,170 $ 1,780,434 $ 1,373,556 $  $ 6,717,160 $ 7,658,179 46.7%  General Fund Expenditures  1stQTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance  % 91,352 63.5% 152,030 65.9% 27,752 58.9% 192,936 52.9% 40,799 55.9% 74,459 51.4% 1.715 0.0% 40,036 58.9% 843,403 66.7% 877,030 59.4% 848,842 0.0% 0.0% 647,423 54.6% 120,125 59.5% 741,716 58.0% 0.0% 825,000 0.0%  56,525 $ 13,541 $ 15,099 $ 9,000 $  $ 37,641 $ 18,884 66.6%  57,280 77,060 13,176 55,448 18,759 30,733 231,498 20,038 632,552 450,570 108,134 218,570 71,368 424,398  64,214 166,676 11,649 124,336 20,885 30,500 178,871 23,892 632,552 522,848 57,356 212 397,205 66,388 363,234  37,657 50,583 14,922 36,638 12,051 17,369 3,085 128,977 13,559 421,701 309,470 229,490 (212) 162,853 39,051 235,458  159,152 294,319 39,748 216,422 51,694 78,602 3,085 57,489 1,686,805 1,282,888 394,980 778,628 176,808 1,023,090  539,347 2,872.745 15,8%  (861,606) (215,400) (215,400). (143,600) 14,375,339 $ 2,207,726 $ 2,460,518 $ 1,578,053 $  (574.400) (287,206) 66.7% 6,246,298 $ 8,129,041 43,5% 470,863 $ (470,863)  General Fund Increase/Decrease, to Fund Balance 1,355,444 $ 680,084) (204,497) Community Redevelopment Fund  1stQTR 2nd QTR 3rdQTR 4th QTR Year-to-Date Variance 1stQTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance  % (147,026) 0.0% 590,156 2.3%  Revenues &1 Trfrs In Expenditures  882,528 2.415  882,528 14,162 868,367 $ (737,183)  6,100  5,647  Incrl (Decr) toF Fund Balance $ 131,184 $ 880,113 $ (6,100) $ (5,647) $    CITY OF CALLAWAY  Fiscal Year 2024  BUDCET-IN-BRIEF Quarterly Sumnary as of May 31, 2024  06.7% of thel Vear Elapsed Capital Projects Fund 335,401 429,595 764,996 Water Fund 849,540 63,421 912,961 157,798 8,726 221,733 409,155 797,413 Sewer Fund 168,438 134,581 1,901 629,542 306,575  Budget 17,739,569 2,179,943 19,919,512  1stQTR 2nd QTR 3rd QTR 4thQTR Year-to-Date Variance  %  Revenues &Trfrs In 1/2 Cent Infrasturcture Tax: Total Revenues and Trans! In Expenditures  32,334 367.100 399,434 480,544  367,735 17.371,834 2.1% 1,650,313 18,269,199 8.3% 2,615.467 29,313,599 8.2% (965,154) $ (11,044,400)  485,883 485,883  1,282,579  897,364 58.8%  31,929,066 1,094,650 1,040,273  Incrl (Decr) toF Fund Balance $ (12,009,554) $ (608,766) $ (275,278) $ (81,110) $  Budget 3,644,912 1,047,796 253,411 3,898,323 1,154,357 656,915 60,200 1,104,576 2,530,393 4,352,084 Budget  1stQTR 2nd QTR 3rdQTR 4thQTR Year-to-Date Variance  Revenues Charges for Services Other Income Expenditures Salaries &E Benefits Contratual Services Cost ofWater OtherE Expenditures  593,982 46.972 640,954 99,271 3,728 165,510 716,664 985,172  2,491,317 1,153,595 68.4% 2,708,272 1,190,051 69,5%  106,562 126,766 6,758 225,072 336,075 694,672  216,955 383,836 19,212 612,314  36,456 85.6% 273,079 58.4% 40,988 31,9% 492,262 55.4%  TotalF Revenues  1,461,895 1,068,498 57.8% 2,477,256 1,874,828 56.9% 231,016 $ (684,777)  Total Expenditures  incr/(Decr) to Net Assets 9 (453,761) $ 459,686 $ 115,548 $ (344,218) $  1stQTR 2nd QTR 3rd'QTR 4th QTR Year-to-Date Variance  %  Revenues Charges for Services Other Income Expenditures Salaries & Benefits Contratual Services Cost of Treatment OtherE Expenditures Total Expenditures Incrl (Decr) tol Net Assets Revenues Charges for Services Other Income Expenditures Salaries &E Benefits Contratual Services Other Expenditures Total Expenditures Incr/ (Decr) to! Net Assets Incr/(Decr) to Fund Balance/Net. Assets  5,099,521 1,307,767 1,228,044 470.464 203,783 5,569,985 1,511,550 1,396,482 593,903 26,525 2,166,408 2,738,187 5,525,023 Budget 1,116,792 39,773 1,156,565 283,012 192,080 474,955 950,047 Budget  823,688 116,584 940,272 83,321 856 295,160 201,775 581,112  3,359,499 488,805 328,644 6,564 1,379,279  1,740,022 65.9% (18,341) 103.9% 265,259 55.3% 19,961 24.7% 787,129 63.7%  Total Revenues  3,848,304 1,721,681 69.1%  110,742 3,807 454,577 309,610 878,737 1,072,599  817,960 1,920,227 29.9% 2,532,448 2,992,575 45.8% 1,315,856 $ (1,270,894)  44,962 $ 632,813 $ 323,883 $ 359,160 $  Solid Waste Fund 263,359 18,903 282,261 63,624 739 82,032 146,395  1stQTR 2nd QTR 3rdQTR 4thQTR Year-to-Date Variance  % 414,320 62.9% (10,361) 126.1% 403,959 65.1% 145,114 48.7% 147,059 23.4% 263,827 44.5% 762,518 41.5%  262,173 17,502 279,675 55,308 1,015 81,051 137,374  176,940 13,730 190,670 18.966 43,266 48,045 110,278  702,472 50,134 752,606 137,898 45,021 211,128 394,047 358,559 $ (152,041) 2,279,507 $ 14,360,158  Total Revenues  206,518 $ 142,301 $ 135,866 $ 80,392 s Citywide Increase/Decrease tof Fund Balancel Not Assets (12,080,651) $ 2,861,591 $ (386,165) $ (195,920) $  1stQTR 2ndQTR 3rdQTR 4th QTR Year-to-Date Variance    City of Callaway Balance Sheet  For Period Ended May 31, 2024  General 2,662,468 11,835 166,588 7,740,105 29,808 55,241  CRA  CIP 6,956 7,282,551 224,279  Water  Sewer Solid Waste  Total 15,327,222 7,282,551 11,835 3,436,662 90,116 10,336,093 9,509 39,317 58,232 1,474,000  CurrentAssets Cash & Cash Equivalents Cash- Restricted Cash- Infrastructure Tax Cash ARPA Restricted Inyestments Investments- Restricted Réceivables Inventory Prepaid Items Other Current Assets Non Current Assets Capital Assets Other Noncurrent Assets Deferred Outflow Total Non Current Assets: Total Assets: Current Liabilities Payable Uneamed Revenue Other Current Liability Total Current Liabilities: Non Current Liabilities Non-Current Liability Deferred Inflow: Totall Non Current Liabilities: Total Liabilities: $ 8,177,411 $ Fund Balance Fund Balance Unrestricted $ 7,028,816 $ Fund Balance Restricted Totall Liabilities and Fund Total Liabilities, Fund  7,624.982 $ 1,674,291 $ (3,453,608) $ 2,237,077 $ 1,228,718 $ 1,687,184 $ 10,998,644  2,476,574 10,181,225 701,216 580,243 2,991  2,568,858 1,701.350 1,474,000.  Total Current Assets: $ 18,291,027 $ 1,674.291 $ 4,060.177 $ 5,998,100 $ 17.154,152 S 1,786,809 $ 48,964,556  8,597,169 $ 9,146,706 $ 277,029 $ 18,020,903 12,329,253 $ 18,545,979 $ 308,420 $ 31,183,651  3,622,215 109,869  9,305,099 94,174  12.927,314 235,434  31,391  18,291,027 $ 1,674,2917 $ 4,060,177 $ 18,327,353 $ 35,700,131 $ 2,095,228 $ 80,148,207  279,244 $ 7,881,194 16,974 8,177,411 $  3,481 $ 120,382 S 154,033 $ 226,058 $ 3,481 $ 178,154 $ 1,842,976 $ 1,085,558 $  9,963 $ 793,161 7,938,965 2,565,417 9,963 $ 11,297,543 5,093  57,772  1.688,943  859,500  7,189,103 $ 8,128,706 $ (14,794 $ 15,432,602 7,206,932 $ 8,143,988 $ 119,887 $ 15,470,806 5,694,561 $ 19,398,942 $ 1,329,791 $ 33,452,110  17,829  15,282  38,204  3,481 $ 178,154 $ 9,049,908 $ 9,229,545 $ 129,850 $ 26,768,350  2,613,937  802,443  4,847,177  3,351,869  5,755,787.  277,029 17,648,241  17,820,164 $ 805,924 $ 5,025,331 $ 18,096,337 $ 34,384,275 $ 1,736,670 $ 77,868,700 18,291,027 S 1,674,291 S 4,060,177 S 18,327,353 $ 35,700,131 $ 2,095,228 $ 80,148,207  Retained Earnings: $ 470,863 S 868,367 $ (965,154) $ 231,016 $ 1,315,856 $ 358,559 $ 2,279,507  Cash and Investments Unrestricted $ 5,857,499 Restricted $ 10,118,563 Total $ 15,976,061 Unrestricted $ 5,857.499 17% Reservers $ 2,430,231  Government Funds  Enterprise. Funds  Total Funds  36,7% S 5,152,980 63.3% $ 15,927,873 100.0% $ 21,080,853 $ 5,152,980 $ 1,840,616 3,312,364  24.4%_s 11,010,478 75.6%s 26,046,436 100.0% $ 37,056,914 $ 11,010,478 $ 4,270,847 $ 6,739,631  29.7% 70,3% 100,0%  Nety Available for Operations  3,427,268    City of Callaway  General Fund Revenue & Expenditures For YTD Period Ended May 31, 2024  2024 Budget  Current Month  Vear to Date  Encumbered Budget Amount Available Bud. Used  %of  Description  yTDVar  Revenues and Sources of Funds Property and Other Taxes Ad) Valorem Taxes Local Option Fuel Tax Pub Svc Utility Tx-Electricity Pub Svc Utility Tax- Water Pub Svcl Utility Tax- Nat. Gas Pub Svc Utility Tx-Bottled Gas Communications Services Tax Locall Business License Tax Permits, Fees and Licenses Building Permits Electric Franchise Fees Gas Franchise Fees Refuse Collection Permits Stormwater Fees Other! Licenses & Permits Comp Plan &I LDR Permits Impact Fees- Transportation Res. Impact Fees Transportation Comm. Grants & Shared Revenues State and Federal Grants FEMA Reimbursement- PA Triumph Grant Loan Proceeds MRS Sales Tax Portion. MRS Motor Fuel Tax Mobile Hommel License Tax Alcoholic Beverage Lic. Tax Local Gov't Half Cent Sales Tx Firefighter Supplemental Compi Motor Fuel Tax Refund  2,223.773 $ 42,584 $ 1,896,299 $ 327,474 S  $ 327,474 85.27% 102,429 63.69% 342,102 70,17% 95,390 67.75% 9,903 81,33% 22,637 22.44% 104,118 66.87% 3,246 82.91% $ 1,007,299 76.92% S 19,156 45.27% 242,371 69.71% 14,164 74.74% 32,800 68,33% 35.764 66.31% 991 66.42% 20,073 20,50% 82,060 70,16% 75,000 0.00% 522,379 64.68% $ 3.277,322 1.77% 495,350 16.60% 0.00% 0.00% 250,063 65.38% 54,150 65.38% 354 70.49% 1,570 65.10% 729,248 59.35% 630 78.79% 2,472 73,98% 4,811,159 27.34%  282,058 1,146,883 295,783 53,030 29,186 314,271 18,987  23,032 78,608 31,053 5,348 631 28,190 704.  179,629 804.781 200,393 43,127 6.549 210,153 15,742  102,429 342,102 95,390 9,903 22,637 104,118 3,246  Subtotal $ 4,363,971 $ 210,150 $ 3,356,672 S 1.007,299 $  $ 800,188 56,065 103,568 106,152 2,951 25,248 275,000 75,000  35,000 $ 1,090. $ 15,844 S 19,156 S  54,777 4,865 7,525 8,843 165 280 28,240  557,817 41,901, 70,768 70,388 1.960. 5,175 192,940  242,371 14,164 32,800 35,764 991 20,073 82,060 75,000  Subtotal $ 1.479,172 $ 105,786 $ 956,793 $ 522,379 $  3,336,458 $ 593,927 722,370 156,426 1,200 4,500 1,793,962 2,970 9,500  $ 59,136 $ 3,277.322 $ 98,577. 472.307 102,276 846 2,930 2,340 7,028  88,866 59,038 12.784 34 159,609 1,064,714  495,350 250,063 54,150 354 1,570 729,248 630 2,472  Subtotal $ 6,621,313 $ 320,332 $ 1,810,154 $ 4,811,159 S    City of Callaway  General Fund Revenue & Expenditures For YTD Period Ended May 31, 2024  ORIP YTDVar  2024 Budget  Current Month  Year to Date  Encumbered Budget Amount Available Bud. Used  %of  Description  Charges for Services Certify, Copy, Research Return Check Service Fces Lien Scarch Fees Fire Protection Services (Co:) Collection of Bad Debt Penalties Other Charges for Services Forclosure Registrations Other Revenues Judgements, Fines, & Forfeits Interest & Dividends Concession: Stand Rent A&CC Rental Fees Sports Field Rental Fees Rec Complex Facility Rentals Rents- Other Disposition ofF Fixed. Assets Donations- Private Sources Donations Veteran's Memorial Wall Voluntary Park Fees Collected Insurance Proceeds Non-Res, Rec! League Fee Other Misc, Revenue Other Misc. Revenue Mowing Gen Fund Over/Short  50 $ 6,100 23,000 198,230 2,500 19,860 2,150  182 $ 2,910 12,300 133,805 19 1,888 22,266 900  (132) $ 3,190 10,700 64,425 (19) 612 (2,406) 1,250  (132) 363.96% 3,190 47,70% 10,700 53.48% 64,425 67.50% (19): 0.00% 612 75,51% (2,406) 112.11% 1,250 41.86% 77,620 69.19% $ 27,003 47,57% 198,613 63.47% 100.00% 17,004 64.20% (555) 118.50% 740 47,14% 8,445 43.70% 0.00% 300 25,00% 0.00% 195 61.05% 100.00% 3,020 23.74% 1,725 30.99% 0.00% 0.00% 256,490 62.04% 6,674,946 50.16% 0.00% 158,233 0.00% 825,000 0.00% 983,233 0.00% 7,658,179 46.73%  370 1,450 14,867 237 20.776 150  Subtotal $ 251,890 $ 37,851 S 174,270 $ 77,620 S  $ 51,500 $ 7,700 $ 24,497 S 27,003 S  543,700 3,600 47,500 3,000 1,400 15,000 400 500 2,700 3,960 2,500  40,521 3,708 1,370 810  345,087 3,600 30,497 3,555 660 6,555 100 305 2,700 940 775  198,613 17,004 (555) 740 8,445 300 195 3,020 1,725  496  Subtotal $ 675,760 $ 54,607 $ 419,270 $ 256,490 $  Total Taxes and Revenues Use of Reserves Trasfer from Sewer Un Rest. Budgeted Use of Reserves (UN) Budgeted Use of Reserves (RES).  13,392,106 S 728,725 $ 6,717,160 $ 6,674,946  158,233 825,000  158,233 825,000 $ 983,233 $  Subtotal $ 983,233 $  Total Revenues and Sources of) Funds $ 14,375,339 S 728.725 S 6,717,160 S 7,658,179 $    City of Callaway  General Fund Revenue & Expenditures For YTD Period Ended May 31,2024  2024 Budget  Current Month  Vear to Date  Encumbered Budget Amount Available Bud.Used  %of  Description  YIDVar  Expenditures and Uses of Funds Executive (Commission) Executive Salaries Benefits Other Expesnes City Manager Salaries and Wages Benefits Other Expenses Finance Dept. Salaries and Wages Benefits Audit/ Accounting Other Contractual: Service Other Expenses Legal City Attorney Fces Other Expenses Code Enforcement Salaries and Wages Benefits Other Contractual Services Animal Control Other Expenses Captial Outlay- Fixed Assets Information Technology IT-Contracted: Services Other Contractual Services IT-E Equipment < $1,000 City Clerk Salaries & Wages Benefits Other Expenses  50,000 $ 4,167 $ 33,334 S 16,666 $  $ 16,666 66.67% 1,312 66,58% 906 65.16% $ 18,884 66.59% $ 56,837 65.54% 27,985 63.54% 6,530 25.79% 91,352 63.53% $ 79,486 64.01% 37,241 62.56% 21,250 69.40% 5.727. 84.77% 8,315 56.12% 12 $ 152,018 65.94% $ 25,635 60.56% 2,118 15.30% $ 27,752 58.89% $ 56,101 64,76% 23,094 64.42% 37,524 10.82% 58,194 51.51% 17,313 22.21% 0.00%  3,925 2,600  327  2,613 1,694  1,312 906  Subtotal Commission $ 56,525 $ 4,493 $ 37,641 S 18,884 $  $ 164,955 $ 12,680 S 108,118 $ 56,837 $  76,749 8,800 250,504 99,470 69,450 37,600 18,975  5,816 664 19,160 7,627 145 895  48,764 2,270 159,152 62,229 48,200 31,873 10,648  27,985 6,530 91,352 37,241 21,250. 5,727. 8,327  Subtotal City Manager  $ 220,854 $ 16,408 $ 141,368 $ 79,486 $  12  Subtotal Finance $ 446,349 $ 25,075 $ 294,319 $ 152,030 $  $ 65,000 $ 6,728 $ 39,365 $ 25,635 $  2,500  383  2,118  Subtotal Legal $ 67,500 $ 6.728 $ 39,748 $ 27,752 $  $ 159,211 $ 11,987 $ 103,110 $ 56,101 $  64,902 42,075 120,000 23,170  5.265 446 : 723  41,808. 4,551 61,806 5,147  23,094 37,524 58,194 18,023  711  Subtotal Planning/ Code $ 409,358 $ 18,421 $ 216,422 $ 192,936 $  711 $ 192,226 52.87% $ 21,496 67.87% 600 0.00% 18.703 25.19% 40,799 55.89% 46,483 55.23% 15,454 56.80% 12,522 7.04% 74,459 51:35%  $ 66,893 $ 5,675 $ 45,397 $ 21,496 $  600 25,000 103.820 35,771 13,470  600 18,703 46,483 15,454 12,522  6,297 57,337 20,317 948  Subtotal Information' Tech. $ 92,493 $ 5,675 $ 51,694 $ 40,799 $  6,295 1,939 276  Subtotal City Clerk $ 153,061 $ 8,510 S 78,602 $ 74,459 $    City ofCallaway  General Fund Revenue & Expenditures For YTD Period Ended May 31, 2024  2024 Budget $  Current Month  Vearto Date  Encumbered Budget Amount  %of  Description  YTDVar  Available Bud. Used 1,415 68,56% 300 0.00% 1,715 64.28% 27,716 50.99% 17,451 43.45% 26,722 38.08% 20,341 32.20% 6,587 57.78% 2,260 9,60% 259,459 62.56% 2,494,648 0.65% 26,358 62,88% 7,812 57.02% 5,866 29.74% 40,036 58.95% $ 843,403 66.67% 0.00% 843,403 66,67% $ 451,492 61.11% 327,403 57.32% 3,074 72.46% 12,531 51.34% 0.00% 14,662 60.13% 41,380 50.37% 2,144 90.47%  Elections Other Contractual: Services Other Expenses. Gen Goyt/Administration Salaries and Wages Benefits Other Contractual! Services Communsatom/etpion: Utilitics Repair and Maintenance Other Expenses Captial Outlay Fixed Assets Human Resources Salaries & Wages Benefits Other Expenses Law Enforcement Other Contractual Services Utilities Fire Department Salaries and' Wages Benefits Communsalom/letpione Utilities Insurance Repair and! Maintenance Other Expenses Capital Outlay- Fixed Assets  4,500 $ 300 4,800 $ 30,861 70,000 30,000. 15,600 2,500. 695,585 2,510,998 70,999. 18,176 8,350  $ 3,085 $ 1,415 $ 3,085 $ 1,715 $  300  Subtotal Elections $  $ 56,548 $ 3,688 $ 28,832 S 27,716 $  1,871 11,704 1,167 194 49,713  13,410 26,655 9,659 9,013 240 435,189 16.350 2,494,648 44,641 10,364 2,484  17,451 43,345 20,341 6,587 2,260. 260,396  16,624 937  Subtotal Gen Govt/ Admin S 3,412,092 S 68,337 S 539,347 S 2,872,745 $ 17,561 S 2,855,184 15.81%  5,191 1,221 397  26,358 7,812 5,866  Subtotal Human Resources S 97,525 $ 6,809 $ 57,489 $ 40,036 $  2.530,208 $ 210,851 $ 1,686,805 $ 843,403 $  Subtotal Law Enforcement $ 2,530,208 $ 210,851 $ 1,686,805 $ 843,403 $  $ 1,161,090 $ 85,197 $ 709,598 $ 451,492 $  767,148 11,160 25,750 52,400 119,870 22,500  57,100 814 398 5,510 5,689  439,745 8,086 13,219 31,508 60,375 20,356  327,403 3,074 12,531 20,892 59,495 2,144  6,230 18,115  Subtotal Fire Dept. $ 2,159,918 S 154,708 $ 1,282,888 $ 877,030 $ 24,344 $ 852,686 59.40%    City ofCallaway  General Fund Revenue & Expenditures For YTD Period Ended May 31, 2024  2024 Budget 40,090  Current Month  Vearto Date 10,475  Encumbered Budget Amount Available Bud.Used  %of  Description  YTDVar 29,615  Emergency & Disaster Relief Professional: Services Legal Fees (City Atty) Contracted: Services Debris Monitorng Debris Removal- Vegatative Debris- Operat & Grinding Debris Removal- Construction Debris- Hazardous' Trees Buildings Improvements OT Buildings Machinery & Equipment Drainage Projects Utility Billing Salaries & Wages Benefits Contractual Services UB Tranportation & Postage Other Expenses ÇA-UB- Operating Exp  29,615 26.13% 0.00% 0.00% 0.00% 0,00% 37,375 16.94% 0.00% 286,202 9.35% 0.00% 391,665 0.00% 32,218 76.96%  45,000 315,707 391,665 451,360  450  7,625 29,505 347,375  37,375 286,202 391,665 103,985  107,116  71,768  Subtotal E&I DRelief $ 1,243,822 S 107,566 S 394,980 $ 848,842 $ 71,768 $ 777,074 31.76%  $ 312,525 $ 19,812 $ 177,593 $ 134,932 $  $ 134,932 56.83% 72,672 49.06% 17,642 70,62% 12,910 67.63% 48,689 64.94% (288,240) 58.70% 1,394 $ (1,394) 0.00%  142,660 60,049 39,878 142,840  8,762 2,821 6,049 13,113  69,988 42,407. 26,968 92,757  72,672 17,642 12,910 50,083  1,394  (697,952) (50,557) (409,712) (288.240)  Subtotal Utility Billing S    City of Callaway  General Fund Revenue & Expenditures For YTD Period Ended May 31, 2024  2024 Budget 245,582 21,000 25,000 197,400 74,500 70,000 50,000 20,000 23,875 154,043  Current Month 13,970 1,036 163 4,631 3.761 545 1,155 351  Yearto Date 125,992 7,790 10,076 102,845 44,854 27,482 13,475 10,454 14,978 122,424  Encumbered Budget Amount Available Bud.Used  %of  Description  YTDVar 119,590 13,210 14,924 94,555 29,646 42,518 36.525 9,546 8,897 31,619  Planning /Street Department Salaries arid Wages Benefits Contractual Services Stormwater Services Street Lighting Repair and Maintenance Fuel & Lubricants Road Materials & Supplies Sidewalk Repairs Other Expenses Captial Outlay- Fixed* Assets Paving Maintenance Shop Salaries and Wages Benefits Contracted Services Utilities Repair and Maintenance Operating Supplies Other Expenses Capital Outlay Fixed Assets Leisure Services Salaries and Wages Benefits Contracted: Services Utilities Repair and Maintenance Operating Supplies Other Expenses Captial Outlay- Fixed Assets Operating Expenses Cost Allocation Transfers Transfers Out Increase to Reserves Unrealized Gain/Loss onl Invest Interest Expense Totall Expenditures Net Fund Revenues & Expenditures  $ 544,651 S 34,084 S 298,257 $ 246,394 $  $ 246,394 54.76% 119,590 51.30% 12,604 37.09% 14,924 40.31% 94,555 52.10% 24.693 60.21% 42,518 39.26% 35,402 26.95% 9,546 52.27% 8,897 62,73% 31,619 79.47% 0,00%  606 4,953 1,123  Subtotal Street Dept. $ 1,426,051 $ 59,696 $ 778,628 S 647,423 $ 6,682 $ 640,741 54.60%  $ 159,124 $ 12,052 S 98,399 $ 60,725 S  - $ 60,725 61.84% 22,214 59.57% 8,719 49.09% 5,767 35,06% 4,032 56.46% 3,203 48.21% 6,978 59.23% 0 100.00% 353,563 54.67% 145,926 52.12% 10,914 62.69% 56,416 52.99% 21,076 72.28% 4,969 77.83% 32,370 57.49% 55,533 65.35% $ (287,206) 66,67% 825,000 0.00% 0.00% 0,00% 0.00%  54,939 19,000 8,880 16,900 10,000 22,590 5,500  4,099 1,091 31 1,419 234 2,087  32,725 9,327 3,113 9,542 4,821 13,381 5,500.  22,214 9,673 5,767 7.358 5,179 9,209 0  954 3,326 1,975 2,231  Subtotal Maintenance Shop $ 296,933 $ 21,014 $ 176,808 $ 120,125 $ 8,486 $ 111,639 59.54%  $ 780,040 $ 54,214 $ 426,477 $ 353,563 $  304,771 29,250 120.000 165,000 29,000 76,950 259,795  21,974 930 10,920 28,131 3,328 5,353 1.,476  158,845 18,336 63,584 119,257 22,571 44,236 169,786  145,926 10,914 56,416 45,743 6,429 32,714 90,009  24,667 1,461 344 34,476  Subtotal Leisure Services $ 1,764,806 $ 126,326 $ 1,023,090 $ 741,716 $ 60,948 $ 680,768 57.97%  $ (861,606) $ (71,800) $ (574,400) $ (287,206) $  825,000  825,000  Sutotal Other Operating Expenses $ (36,606) $ (71,800) S (574,400) S 537,794 S  S 537,794 1569.14%  14,375,339 $ 771,568 $ 6,246,298 $ 8,129,041 $ 191,906 $ 7,937,136 43.45%  (42,843) $ 470,863 $ (470,863)  (191,906) $ (278,957)    City of Callaway  CRA Fund Revenues & Expenditures For YTD Period Ended May 31, 2024  2024 Budget  Current Veart to Month  Encumbered Budget Amount Available Bud. Used  %of  Description  Date YTDVar  Revenues and Other Sources of Funds Property Taxes, Revenue Sharing and Grants Ad Valorem Tax (from City) Intergov Revenue from Bay Co Other Revenues Sources & Reserves Interest Eamed Transfers from General Fund Budgeted Use of Reserves  281,549 453,953  281,549 600,979 (147,026) 882,528 (147,026)  100.00% (147,026) 132.39% (147,026) 119.99%  Subtotal 735,502  0.00% 0,00% 0.00% 0.00%  Subtotal  Total Revenues and Sources of Funds Expenditures and Uses of Funds Engineering Services Legal Fees- City Attorney Audi/Accounting Other Contractual: Services Transporation/Posuge Printing & Binding Other Current Charges Office Supplies & Smalll Equip Books, Publiçations, & Dues Education Buildings improvements O/T) Buildings Stormwater Projects Redevelopment Grants Residential Grants Commercial. Demolition Grants Budgeted Increase to Reserves Total Expenditures  735,502  882,528 (147,026)  (147,026) 119.99%  0.00% 0.00% 100,00% 0.00% 0,00% 0.00% 350 58.67% 0.00% 330 67.00% 0.00% 26,000 0.00% 2.18% 300,000 0.00% 5,000 0.00% 7,500 0.00% 16,500 0.00% 131,184 0.00% 1.93%  500 6,100 3,750 1,000 26,000 237.968 300,000 5,000 7,500 16,500 131,184 735,502  500  500  6,100 2,200 1,550 670 330 26,000 5.192 232,776 300,000 5,000 7.500 16,500 131,184 14,162 721,340  2,200  1,200  2,952  19.116 213,660  5,152  20,316 701,024 (20,316) (848,051)  Net Fund Revenues & Expenditures  (5,152) 868,367 (868,367)    City of Callaway  Capital Projects Fund Revenues & Expenditures For YTD Period Ended May 31,2024 Revenues and Other Sources of Funds Grants & Shared Revenues Federal Grants-4 428 Federal Grants- ARPA Infrastructure Halfo Cent Tax Berthe Ave Bridge 80/20F FEMA CDBG- Sandy Creck Rchab CDBG- Spine Road Hugh Thomas FDOT Grant Cherry Street Sidewalk FDOT Grant- Boat Race- Multi Path FDOT Grant- West Chery Street Paving Grant State Stormwater Grant- State CDBG Grant -Lins Station Rehabs Other Sources Interest Infrastructure Insurance Proceeds Transfers from General Fund Transfers from Water Fund Transfers from Sewer Fund Budget Use of Reserves Expenditures and Uses of Funds Street Department Stormwater) Improvements Enginecering Various ADA/Grants Fox &I Lannie Row Pond Clean-UP Berthe Ave Spillway Bridge. Cherry Street Drainage Jan! Drive Drainage Genevieve Drainage FlexNet Meter Reading Veteran's Park Bank Stablization CDBG- Spine Road Hugh Thomas Paving FDOT Grant- Walace Road Sidewalk FDOT Grant- Cherry Street Sidewalk FDOT Grant- Boat Race- Multi Path Road Paving Cherry St Paving & 2nd Sidewalk. Boat Race Round About- Impact Fees FDOT Grant- Yellow Bluff Side FDOT Grant Hickory St Sidewalk FDOT Grant S Berthe Sidewalk FDOT Grant West Cherry Sidewalk 428 -Signs and Guard Rails 428- Public Works Çomplex Paving Imperial Drive 428. Road Paving,  2024 Budget  Current Month  Vearto Date  Encumbered Budget Amount Ayailable Bud.Used  %of  Description  YTDVar  0.00% 0.00% 917,552 53.94% 1,312.265 21.89% 5,500,200 0.00% 2,650,000 0.00% 2,553,262 0,00% 2,000,000 0,00% 2,531,107 0.00% 17,464,386 763% (20,187) 110.74% 0,00% 825,000 0.00% 0,00% 0,00% 12,009,554 0.00% 30,278,753 5,17% 57,859 22.86% 6,555 67.78% 141,500 000% 138,099 37:76% 4,448,524 0.00% 553,401 28.33% 949 99,83% 224,035 0.00% 211.620 16.89% 0.00% 2,553,262. 0.00% 0.00% 0.00% 689,200 5.40% 65,000 0.00% 0.00% 101,000 0,00% 5,397 0.00% 0,00% 102,841 1.25% 0,00% 0,00%  1,991,998 1,680,000 5,500,200 2,650,000 2,553,262 2,000,000 2,531,107  199,489 1,074,446 32,334  917,552. 1,312,265 5,500,200 2,650,000 2,553,262 2,000,000 2,531.107  367,735  0.00% 0.00% 0,00%  Subtotal 18,906,567 231,823 1.442,181 17,464,386  $ 187,945 $ 27,549 $ 208,132 $ (20,187) $  825,000 12,009,554  825,000, 12,009,554  Totall Revenues and Sources of! Funds 31,929,066 $ 259,373 $ 1,650,313 $ 30,278,753 $  75,000 $ 8,058 $ 17,142 $ 57,859 S  25,000 141,500 2.354,216 4,448,524 772,121 548,511 224,035 354,079 2,502,080 2,553,262 5,271,572 750,000 65,000 101,000 5,397. 104,143  16,945 8,055 141,500 888,919 1,465,297 4,448,524 218,720 553,401 547,562 949 224,035 59,810 294,269 2.252 2,499,828 2,553,262 709,525 65,000 101,000 5,397 102,841  1,500- 1,327,198  42,326  82,649  110,342 2,389,486 0.09%  89,719 $,181,853 40,475  783,939 4,397,913 1.70%  20,325  1303  Subtotal $ 22,670,440 $ 54,458 $ 1,998,637 $ 20,671,803 $ 2,345,029 $ 18,326,774 8.82%    City of Callaway  Capital Projects Fund Revenues & Expenditures For YTDI Period Ended May 31, 2024  2024 Budget 2,581,107 5,434,224  Current Yearto Month 44,800  Encumbered Budget Amount Available Bud. Used 2,516,203 2,51% 22,400 5,126,224 5,26%  %of  Description  Date YTDVar 64,904 2,516,203 285,600 5,148,624  Water and Sewer Departments Lift Station Rehabs CDBG Sandy Creek Rehab CDBG Other Departments Arts & Conferençe- Loop! Road 428- -Soccer Field Bathrooms 428- City Parks City Parks Other Funding 428- -City Parks- Buildings Vehicles- Fire Engine  Subtotal $ 8,015,331 $ 44,800 $ 350,504 $ 7,664,827 $ 22,400 $ 7,642,427 4.37%  0.00% 0.00% 856,378 0.07% 0.00% 6,873 68.78% 0,00%  856,976 386,319  598 265,728 266,326 $ 976,969  856,378 120,591  113,718  Subtotal $ 1,243,295 $  113,718 $ 863,251 21,42%  Total Expenditures and Uses ofFunds $ 31,929,066 $ 99,258 $ 2,615,467 $ 29,313,599 $2 2,481,147 $ 26,832,452 8.19%  Net Fund Revenues & Expenditures  160,114 $ (965,154) $ 965,154  (2,481,147) $ 3,446,300    City ofCallaway  Water Fund Revenues & Expenditures For YTD Period Ended May 31,2024  2024 Budget  Current Vear to Month  Encumbered Budget %of Amount Available Bud.Used  Description  Date  YTDVar  Revenues and Other Sources of Funds  Permits, Fees. & Licenses Special Capital Ext Fee Impact Fees -Water Res. Impact Fees - Water Comm. State Grants Storms &F Floods Charges for Seryices Water Charges Collection ofE BadI Debt Reconnect Fees Penalties System Taps Other Utility Income Utilities Over/Short Service Work Charges Interest & Other Earnings Interest Interest Impact Fees Interest- Spcc Cap Ext Fees Disposition of Fixed Assets Insurance Proceeds Use of Reserves Budgeted Usc of Reserves (UN) Budgeted Use of Reserves (RES)  $ 4,000 $ 100,000 15,000  $ 5,584 $ (1.584) $ 73,604  $ (14,584) 139.59% 26,396 73,60% 15,000 0.00% 0,00% 39,812 66.54% 1,065,624 67.46% (502) 0,00% 27,708 75.84% 20,424 72.09% 5,613 56.83% 34,609 79.58% 79 0.00% 40 20.00% 1,153,595 68.35% $ (12,104) 116.81% 2,401 94,42% 0.00% 0.00% 20 95.43% (9,683) 108.39% 453,761 0.00% 0.00% 453,761 0.00% 1,643,812 62.23%  2,824.  26.396 15,000  Subtotal S 119,000 $ 2,824 S 79,188 $ 39,812  $3,274,526 $ 332,420 $ 2,208,902 $ 1,065,624  $ (502) 27,708 20,424 5,613 34,609 79 40  502 87,000 52,743 7.389 134,850 (79) 10  114,708 73,167 13,002 169,459 50  8,200 6,489 570 10,165  Subtotal $ 3,644,912 $ 357,844 S 2,491,317 $ 1,153,595  72,000 $ 10,625 $ 84,104 $ (12,104) $  43,000 437  5,175  40,599 417  2,401 20  Subtotal $ 115,437 $ 15,800 $ 125,120 $ (9,683)  à 453,761 S Subtotal $ 453.761 S  $ $ $  453,761 $ 453,761  $ $  S  Total) Revenues & Sources of Funds $ 4352.084 $ 378,049 $ 2,708.272 S 1.643,812    City ofCallaway  Water Fund Revenues & Expenditures For YTD Period Ended May 31,2024  2024 Budget 187,849 60,200 1,104,576 5,500 2,500 27,132 236,500 33,700 19,000 84,575 696,329 275,541 38,143 348,976 379,997  Current Month  Vear to Date 105,765 19,212 612,314 3,205 831 13,631 91,247 24,939 9,416 50,792 603,038 181,181 25,432 204,856 253,328  Encumbered Budget %of Amount Available Bud.Used  Description  YTDVar  Expenditures and Uses of Funds Salaries and Wages Benefits Engincering Services Contractual Services Cost of Water Communigitionylaiphone Transporation/Posiage Utilities Insurance Repair andl Manitenance Fuel & Lubricants Operating Supplies Other Expenses Capital Outlay Fixed Assets Interest! Pmt Amortization- 1 Loss on AdvRef UB Cost Allocation Cost Allocation Transter Budgeted Incr to Reserves (UN) Budgeted Incr to Reserves (RES Transfer to CIP Total Expenditures  469,066 $ 35,351 $ 278,071 $ 190,995  190,995 59.28% 82,084 56.30% 0.00% 31,021 31.91% 492,262 55,43% 2,295 58.27% 1,669 33.23% 13,501 50.24% 0.00% 136,749 38,58% 8,761 74.00% 9,584 49.56% 33,783 60.06% 92,571 86.60% 94,360 65.75% 12,711 66.68% 144,120 58.70% 126,669 66.67%  14,435 889 82,500 406 400 2,012 4,984 4,033 791 545 511,129 22,622 3,179 25,278 31,666  82,084 40,988 492,262 2,295 1,669 13,501 145,253 8,761 9,584 33,783 93,291 94,360 12,711 144,120 126,669  9,967  8,505 720  0,00% 0.00% 0.00%  $4,352,084 $ 740,218 S 2,477,256 $ 1.874,828  19,192 $ 1,855,636 56.92% (19,192y S (211,824)  Net Fund Revenues & Expenditures $  (362,169) $ 231,016 $ (231,016)    City of Callaway  Sewer Fund Revenues & Expenditures For YTD Period Ended May 31, 2024  2024 Budget  Current Yeart to Month  Encumbered Budget Amount Available Bud. Used  %of  Description  Date  YTDVar  Revenues and Other Sources of Funds  Permits, Fees, & Licenses Special Capital Ext Fee Impact Fees- Sewer Res. Impact Fees- Sewer Comm, State Grants Storms & Floods  $ 2,500 $ 55,000 20,000  3,843 S (1,343) $ 82,449 (27,449) 20,000  (1,343) 153,71% (27,449) 149.91% 20,000 0.00% 0.00% (8,791) 111.34%  5,205  Subtotal $ 77,500 $ 5,205 $ 86,291 $ (8,791). $  Charges for Services Charges for Serives Collection of Bad Debt Account Fees Reçonnect Fees Penalties System Taps Other Utility Income Sewer/ Wastewater Charges Interest & Other Earnings Dividends Interést Earned Interest Impact Fees Interest Spec Cap! Ext) Fees Interést Sandy Creck Assmts Interest Bond Proceeds Disposition of Fixed Assets  0.00% (472) 0.00% 8,877 55.34% 0.00% 30,567 74.30% 1,585 73.52% (2,678) 1656.98% 1,702,142 65.64% 1,740,022 65.88% 0.00% (37,766). 113.70% 21,890 77.75% 0.00% 0.00% 0,00% 0.00%  472 14,000 88,356 4,400 2,850  (472). 8,877 30,567 1,585 (2,678)  19,877 118,923 5,985 172 4,954,564  1,620 11,086 400  406,322 3,252,422 1,702,142  Subtotal $ 5,099,521 $ 419,428 $ 3,359,499 $ 1,740,022 $  $ (37,766) 21,890  275,617 98,373  39,935 9,770  313,383 76,483  Subtotal $ 373,990 $ 49,705 $ 389,865 $ (15,875) S  $ (15,875) 104.24%  Other Sources Transfer from General Fundi Amort-Premium 2015 Refunding  0.00% 6,326 66.66% 6,326 66,66%  18,974  1,581  12,648  6,326  Subtotal S 18,974 $ 1,581 $ 12,648 $ 6,326 $  Use of Reserves Transfer to General Fund Budgeted Use oft Reserves (UN) Budgeted Use of Reserves (RES)  $ Subtotal $  0.00% 0,00% 0.00%  Total Revenues & Sources of) Funds S 5,569,985 $ 475,919 $ 3,848,304 $ 1,721,681  1,721,681 69,09%    City of Callaway  Sewer Fund Revenues & Expenditures For YTD Period Ended May 31, 2024  RIP YTDVar  2024 Budget  Current Vear to Month  Encumbered Budget Amount Available Bud.Used  %of  Description  Date  Expenditures and Uses of Funds Salaries and Wages Benefits Engineering Services Contractual Services Cost ofTreatment Communscuion/fesphone Transportation/Postage Utilities Insurance Repair and Maintenance Fuel &1 Lubricants Operating Supplies Other Expenses Capital Outlay Fixed Assets Principal Pmt Amortization of Bond Costs Interest Pmt Interest Pmt/ /Sandy Creek Amort. of Deferred Loss on! Ref Bond! Issuance Cost UB Cost Allocation Cost Allocation' Transfers Budgeted Incr tol Reserve (UN) Budgeted Incr to Reserves (RES Total Expenditures  414,639 $ 29,473 $ 236,630 $ 178,009 $  178,009 57.07% 87,250 51.33% 5,000 0.00% 14,361 30,50% 787,129 63.67% 1,887 64,39% 1,762 33,27% 49,523 49.98% 0,00% 138,933 26.91% 2,151 95.47% 2,854 72.36% 20,666 8.96% 926,850 0.54% 382,500 0.00% 0.00% 94,360 65.75% 0.00% 12,711 66.68% 5,000 9.09% 144,120 58.70% 116,759 66,67% 44,962 0.00% 0,00%  179,264 5,000 21,525 2,166,408 5,300 2,640. 99,000 217,500 47,500 10,750 22,700 931,850 382,500 275,541 38,143 5,500 348,976 350,287. 44,962  12,469. 430 158,500 1,379,279 406 418 908 2,928 8,881 843 273 5,000 22,622 3,179 25,278 29,191  92,014 6,564 3,413 878 49,477 58,533 45,349 7,779 2,034. 5,000 181,181 25,432 500 204,856 233,528  87,250 5,000 14,961 787,129 1,887 1,762 49,523 158,967 2,151 2,971 20,666 926,850 382,500 94,360 12,711 5,000. 144,120 116,759 44,962  600  20,934 117  $ 5,569,985 $ 300,798 $ 2,532,448 $ 3,037,537 $ 20,750. $ 3,016,787 45.47%  Net Fund Revenues & Expenditure $  $ 175,121 $1,315,856 $(1,315,856) $ (20,750) $(1,295,106)    City of Callaway  Solid Waste Fund Revenuès & Expenditures For YTD Period Ended May 31,2024.  2024 Budget  Current Month  Yearto Date  Encumbered Budget %of Amount Available Bud. Used  Description  YTDVar  Revenues and Other Sources of Funds  Charges for Services Collection ofl Badi Debt Penalties Other Utility Income State Grants Storms & Floods Solid Waste Service Fees Interest & Other Earnings Interest Disposition of Fixed Assets Sales of Surplus or Scrap Trasfer From General Fund  $ 21,005 1,095,787  45$ 18,632 683,796  (45) $ 2,373 411,991  $  (45) 0.00% 2,373 88.70% 0.00% 0.00% 411,991 62.40% 414,320 62.90% $ (9,784) 125.56% 0.00% (577) 138.47% 0,00% (0,361) 126.05%  2,630 85,907  Subtotal $ 1,116,792 $ 88,538 $ 702,472 $ 414,320 $  38,273 $ 6,516 $ 48,057 $ (9,784) $  1,500  194  2,077  (577)  Subtotal $ 39,773 $ 6,709 $ 50,134 $ (10,361) $  Use of Reserves  Budgeted Use of Reserves (UN)  $  0.00%  Total Revenues & Sources of Funds $ 1,156,565 $ 95,247 $ 752,606 $ 403,959 $  $ 403,959 65,07% $ 75,360 57.63% 69,754 33.67% 147,059 23.44% 7,845 58.68% 97,469 41.96% 17,496 50.01% 6,791 11.46% 0.00% 43,777 66.66% 206,518 0.00%  Expendituresand Uses of Funds Salaries and' Wages Benefits Contracted Services Repair and Maintenance Tipping Fees Fuel & Lubricants Other Expenses Capital Outlay Fixed Assets Cost Allocation" Transfer Budgeted Increase tol Reserves Totall Expenditures  177,857 $ 7.259 $ 102,497 $ 75,360 $  105,155 192,080 47,000 185,000 35,000 7,670 131,321 206,518  2,453 43,028 311 9,725 1,830 100 10,943  35,401 45,021 27,582 77,620 17,504 879 87,544  69,754 147,059 19,418 107,380 17,496 6,791 43,777 206,518  11.573 9,911  $1,156,565 S 75,649 $ 394,047 $ 762,518 $ 21,484 $ 741,033 34.07%  Net Fund Revenues & Expenditure: S  19,598 $ 358,559 $ (358,559)  (21,484) $ (337,074)        Agenda Item #  CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY  DATE: JUNE 25, 2024  ITEM: RESOLUTION 24-08 UTILITY BILLING MANUAL UPDATE  1. PLACED ON AGENDA BY:  2. AGENDA: PRESENTATION PUBLIC HEARING OLD BUSINESS REGULAR  EDDIE COOK, CITY MANAGER, DAVID SCHULTZ, DIRECTOR OF FINANCE  AND  3. ISTHIS ITEM BUDGETED (IF APPLICABLE)?: YES Nol E  4. BACKGROUND: (AMWALPMO.MHERE WHEN.HOW, & OENTPYALLATACNENTS  The City has received letters from the Bay County indicating that rates will be increasing as of  October 1, 2024, for the Fiscal Year 2025.  Water rates will increase 3.0% or $0.06 from $2.01 to $2.07 per thousand gallons. Wastewater Treatment will increase 9.0% or $0.30 per thousand gallons from $3.34 to $3.64. Inc order to increase rates for the City of Callaway, the City must advertise the increase two months ina advance of the date the increase will take effect. Staff recommends that we increase the rates to  match the county increase for water, by $0.06 and wastewater by $0.30.  Attachment(s): Resolution 24-08 Treatment.  Letters from Bay County of increased costs for FY 2025 Budget for Water and Wastewater  Updated Utility Billing Rates  5. REQUESTED MOTION/ACTION: Approval of Resolution 24-08    RESOLOTION NO. 24-08  A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CALLAWAY, FLORIDA ADOPTING AN UPDATED UTILITY BILLING POLICY MANUAL; REPEALING ALL RESOLUTIONS IN ÇONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE.  WHEREAS, the City Commission of the City of Callaway, Florida formally adopted updated policies and' procedures in regard to utility billing practices on August 23, 2022, by Resolution 22-16;  and as further amended via Resolution 22-27; 23-13; and 23-14; and  WHEREAS, the existing utility billing policies and procedures have been amended to reflect NOW, THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY SECTION 1. The City Commission of the City of Callaway hereby adopts an amendment to the City of Callaway Florida Utility Billing Policy Manual attached hereto as Exhibit A and reflected in  updated procedures regarding the cost of water due to increases in the Wholesale Water Rate.  OF CALLAWAY, FLORIDA:  Resolution 23-14.  SECTION2. SEVERABILITY. Ifany section, subsection, sentence, clause, or phrase of this Resolution, including Exhibit A, is for any reason held invalid or unconstitutional by the decision of any court or regulatory body of competent jurisdiction, such decision shall not affect the validity of the  remaining portions hereof.  SECTION4. EFFECTIVE DATE. This Resolution shall take effect immediately upon its PASSED AND ADOPTED this 25th day of June 2024, by the CALLAWAY CITY  passage.  COMMISSION meeting in regular session.  CITY OF CALLAWAY, FLORIDA  By:  Pamn Henderson, Mayor VOTE OF COMMISSION:  Attest:  Ashley Robyck, City Clerk  Ayers Davis Griggs Henderson Pelletier  APPROVED. ASTOI FORM ANDI LEGAL SUFFICIENCY FOR THECITY OF CALLAWAY  ONLY.  Kevin Obos, City Attorney    U  OFFICE OF COUNTY MANAGER 840 West 11th Street Panama City, Florida 32401 Telephone: (850)248-8140 Fax: (850)248-8153 June 11 2024  BOARD OF COUNTY COMMISSIONERS WWW.BAYCOUNTFLGOV  The Honorable Pam Henderson City of Callaway 6601 E. Hwy 22 Callaway, FL 32404  Subject: Fiscal Year 2025 Wholesale Water Rate Increase  8401 WEST 11THSTREET Dear Mayor Henderson:  PANAMA CITY,FL32401  Raftelis Financial Consultants, Inc (Raftelis) completed a review oft the sufficiency of Bay County's Wholesale Water System revenues based on available data as of May 2023, The County's wholesale system provides the municipalities of Callaway, Lynn Haven, Mexico Beach, Panama City, Parker, Springfield, and Panama City Beach, as well as Tyndall. Air Force Base, with potable water through individual contracts with each entity. Based on their analysis, the existing rate is not sufficient to fund the revenue requirements of the System for the upcoming fiscal year 2025, Preliminary budgeted operating expenses for fisçal year 2025 are approximately 5% greater than those budgeted for fiscal year 2024. The mosts significant increases are related to contract services, insurance, and chemicals. On May 5, 2009, the Board of County Commissioners enacted Resolution 2920, This Resolution increased the wholesale water rate and provided an automatic annual rate increase the lesser of three (3.0%) or the Consumer Price Index (CPI) percentage increase. Pursuant to this Resolution and the CPI for fiscal year 2023 of 3.2%, the wholesale waterr rate willi increase 3. 0%1 from $2.01 to $2.07 pert thousandgallons effective Should you have any. questions or need additional information, please contact Bobby  COMMISSIONERS: TOMMYHAMM. DISTRICT! ROBERT CARROLL DISTRICTI WILLAMT.DOZER DISTRICTI DOUGLASMOORE DISTRICTIV CLAIRPEASE DISTRICTV  October 1, 2024.  Gibbs, Utility Services Director at (850)248-5010.  Sincerely perc County Manager  ROBERT J. MAJKA COUNTYMANAGER  prpb  Cc: Joel Schubert, Deputy County Manager Maranda Griffin, Budget Director Don Banks, County Attorney Keith Bryant, Chief Infrastructure Officer Bobby Gibbs, Utility Services Director    001  OFFICE OF COUNTY MANAGER 840 West 11th Street Panama City, Florida 32401 Telephone: (850)248-8140 Fax: (850)248-8153 June 3, 2024  BOARD OF COUNTY COMMISSIONERS  WWW.BAYCOUNIMFLGOV The Honorable Pam Henderson  City of Callaway 6601 E. Hwy 22 Callaway, FL: 32404 Dear Mayor Henderson:  Subject: Fiscal Year 2025 Military Point AWTF Wastewater Rate Calculation  840WEST 1JTHS STREET Pursuant to the Military Point Advanced Wastewater Treatment Facility (MPAWTF) Interlocal PANAMA CI.FL32401 Agreement (Interlocal Agreement) Article V. Section 5.16 (i), attached is a copy of the tentative  AWTF Joint Venture budget for fiscal year 2025 (Exhibit. 1). The attachments include the AWTF Fund 412 Revenues; the AWTF Operations (0&M) budget for the Joint Venture System, Department #0464; and the AWTF Renewal and Replacement budget, Department #0465. This capital/debt budget reflects the Cily of Callaway's projected share of debt service for fiscal year 2025. These tentative budgets will be presented to the Board of County Commissioners of Bay County, Florida (County) for approval later this summer, The! budget information presented reflects the: D operating results for fiscal year 2023; ii) adopted budget for fiscal year 2024; and i) draft Pursuant to the Interlocal Agreement, the Bay County Utilities Department (the Operator") acting on behalf of the Cities of Callaway, Parker, Springfield, and the Bay County Retail Water and Wastewater System is tasked to complete a rate study every five years in order to validate the. Raftelis has prepared an updated forecast andr recommendation! for the MPAWTF. Some of! the key  COMMISSIONERS TOMMY HAMM DISTRICTI ROBERT CARROLL DISTRICTI WILLIAMT DOZIER DISTRICT DOUGLASI MOORE DISTRICTIV CLAIRPEASE DISTRICTM  budget for fiscal year 2025,  sufficiency of system revenues to meet the requirements of the MPAWTF,  findings identifiedi in the analysis include:  continued inflationary effects on operating and capital expenditures;  billed flows! lowert than previously projected whichs willy result inl lower annual rate revenues; the potential need tor reçalibrate the annual charge components (operating charge, debt, rate reserve, andr renewal and replacement)! to properly reçovert the intended requirements for each, specifically as capital expenditures are budgeted to exceed the renewal and the need lo continue reassessing the forecast, monitor MPAWTE financial stability, and Consislent with Raflelis' Fiscal Year 2024 Revenue Sufficiency Study dated August 3, 2023 (the '"2024 Rate Study"), an increase to the Operating and Maintenance Component of 9.0% for bills rendered after October 1, 2024 (fiscal year 2025) was dentified, The fiscal year 2025 charge per 1,000 gallons ofwastewater treated: shall be $3.64, whichis ani increase of $0.30 (9.0%) above the  replacement component; and make incremental adjustments as needed,  ROBERT. J. MAJKA COUNTYMANAGER  current.charge    The Honorable Pam Henderson City of Callaway 6601 E. Hwy 22. Callaway, FL 32404 June 1,2024 Page 2  The Operating and Maintenance Component is the portion of costs covered by the volumetric rale charged for each thousand gallons of wastewater treated. All other components are a direct pass through either eslablished by contract or a function of debt service payments. Total billed flows for MPAWTF have significantly fluctuated year to year, with declines in flows occurring in Fiscal Year 2022 and 2023, These declines have resuited in lower overall revenues from the Operating and Maintenance charge despite increases int they volumetric charge, Based on) year-to-date information through March of 2024, billed flows are trending higher than the prior year. However, due to the unpredictability. and a need for conservatism in rale-setting, it is assumed à decline in flows consistent with the priort to two fiscal years will occuri in Fisçal Year 2025, Please refer toj page 9of the 2024 rate study for the most recent 5-year forecast of MPAWTE Operating and Maintenance Should youl have any questions or need additional information please contact Bobby Gibbs, Utility  rate increases, Services Director, at (850)248-5029. Sincerely, Bagry County Manag  Cc: Joel Schubert, Deputy County Manager Keith Bryant, Chief infrastructure Officer Maranda Griffin, Budget Director Don Banks, County Attorney Bobby Gibbs, Utility Services Director    UTILITY BILLING RATES & FEES SCHEDULE  The following rates and) fees are ine efect for the fiscal year beginning October 1.2024 Qerebe2023  Water Services - inside city limits  Monthly base charge, independent of water volume consumed. Consumption charge per 1,000 gallons or any portion thereof.. Monthly base charge, independent of water volume consumed. Consumption charge per 1,000 gallons or any portion thereof.. Monthly base charge, independent of water volume consumed. Treatment charge per 1,000 gallons or any portion thereof.. Monthly base charge, independent of water volume consumed. Treatment charge per 1,000 gallons or any portion thereof.. Monthly Base Charge and a consumption charge with a monthly  5 11.37 5.2347 14.21 6.5446 30.69 5.8858 $ 38.36 7.356-98 $59.7958-59 $75.1173.26  Water Services - outside city limits Sewer Services - inside city limits., Sewer Serviçes - outside city limits  Sewer Only Accounts inside city limits use per account of 5,000 gallons Sewer Only Accounts outside city limits use per account of 5,000 gallons Solid Waste Services - inside city limits Monthly flat rate - per residential unit or lot.,  Monthly Base Charge and a consumption charge with a monthly  9.97 45.00 86.00 $120.00 $150.00 1.00 10.00  Excess Trash Removal Fee (in addition to tipping fees when applicable)  Y41 load; 3.5- 6 cubic yards. % load: 6-12 cubic yards.. % load: 12-18 cubic yards. Full load: 18-24 cubic yards Stormwater Fee inside city limits  Monthly flat rate per residential household (not subject to proration). Monthly flat rate per business (not subject to proration).  Temporary Service Fee city limits only). Seasonal Utility Account Status, Month Base Charge Service Call Charge per trip Reconnections: Monday-Friday,  7d day service inçludes: 1,000 gallons of water and sewer usage and one solid waste pick-up (solid waste pick-up applies to residential dwellings within the  $ 50.00 $ 44.06 15.00  Delinquency fee for non-payment (accounts not paid by 5:00 P.M. on the 25"h or    Agenda Item # 2  CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY  DATE: JUNE 25, 2024  ITEM: BID AWARD-F PW2024-11 PUBLIC WORKS FENCING PROJECT  1. PLACED ON AGENDA BY: Eddie Cook; City Manager Ashley Robyck, City Clerk  2. AGENDA: PRESENTATION PUBLIC HEARING OLD BUSINESS REGULAR  &  3. IsT THIS ITEM BUDGETED (IF APPLICABLE)7: YES N No E  4. BACKGROUND: (WHY,WIAT,WHO. WHERE. WHEN.HOW. & DETIYALATAGININT)  Staff issued an Invitation to Bid on May 24th 2024, and al Bid Opening was held on June 14th 2024 with.  the following submissions:  Bay County Fence $38,950.00 30 day çompletion B&TFencing Inc $74,534.56 30 day completion  Mr. Fence  $56,347.78 11 day completion  Staff recommendation is to approve award tol Bay County Fence  ATTACHMENTS:  BIDCERTIFICATION: FORM BID TABULATION. FORM AGREEMENT  5. REQUESTED MOTION/ACTION: Award of Agreement for Bid No. PW2024-11 to Bay County Fence    BID/RFP CERTIFICATION FORM CITY OF CALLAWAY PUBLIC WORKS FENCING PROJECT BID NO: PW2024-11  PROPOSERS CERTIFICATION TO THE CITY OF CALLAWAY:  The undersigned warrants that; (A)This Proposal iss submitted ini response to, andi is inc compliance with, all terms and conditions applicable thereto as set forth in the Advertisement, Instructions to Proposers, General Instructions and Conditions, Special Instructions and Conditions, Bid/RFP Certification Forms, the Minimum Technical Specifications, Addendum, Exhibits, Agreement, Bonds, and Insurance Requirements, each of which has been carefully examined, (B) Proposer or Proposer's representative has made such investigation as is necessary to determine the character and extent of the work and their capability to perform the work, and (C) agrees that ift the Proposal is accepted by the City, Proposer will provide the necessary labor, materials, machinery, equipment, tools or apparatus, andj perform all the work or services required tos complete the assignment and/or contract within the time specified according to the requirements of the City as herein and hereinafter set forth, and (D) he/she is authorized to legally exeçute binding a Proposer declares that the only person, persons, company, or parties interested in this Proposal are  contracts for and on bchalf of the Proposer.  2.  Please check one:  named in the Proposal.  Proposer, or one or more of Proposer's officers, principals, or any owner ofr more than 5%i in or of proposer, or members oftheir immediate families: (A)! havea a financial interest in another company, project, or property that could benefit financially from this proposed project; and/or (B) another individual or business will be compensated by (or on behalf ofp proposer) if Proposer is selected by the City for the requested services. (Attach a detailed explanation for either.)  3. Bid Bond Ift the Proposal is accepted by the City, it will beçome al binding contract on both parties. Ifa Bid Bond or Cashier's Check/Certified Check is required, it shall be submitted with the Proposal. Ifthe undersigned shall fail to deliver or perform, or if àpplicable, execute a Contract as stated herein, then the City may, at its option, determine that the undersigned has abandoned the Award/Contract, and thereupon such Bid and/or Award shall be null and void, and any Cashier's Check/Certified Check or Bond accompanying this Bid: shall be forfeited to and become the property ofthe City, and the full amount ofsaid check, or ifa Bid Bond, the full amount of such bond, shall be paid to the City as partial liquidated damages; otherwise, any Bond or Cashier's Check/Certified Check accompanying this Bid shall be retumned to the undersigned within 30 calendar days from the date of Award, or ifprovisions foral Notice to Vendor proposes and agrees to provide all mâterials, sérvicès or equipment required for the City of Callaway PUBLIC WORKS FENCING PROJECT BID NO: PW2024-11, for the Total Sum(s) as follows (totals must match attached breakdown of 4o costs for each Number of days from date oft thel Notice tol Proceed that will be required for the final completion ofa all work  Proceed are included, from the date oft the Notice to Proceed.  4.  Part):  Dollars ($38,950.  5.  as described herein.  30  (Maximum 30 Calendar Days)  6. The City reserves the right to accept any or all prices itemized in any combination that best serves the interests of the City, The City further reserves the right to accept or reject any of the components of this  Proposal. including alternates.  Page tof2    7,  BIDDER HEREBY ACKNOWLEDGES RECEIPT OF THE FOLLOWING ADDENDUMS:  Name of Bidder: BAELANTY KEnce LGC Business structure: OCmpmtm.OPaenia,  Ifal Partnership: Name(s) of Partner(s): Ifa Corporation:  Incorporated in State of  Date of Incorporation:  Business Address: Zzv8Wwlk/ Je diyhwanalip State FL Zip32yav Telephone Number: 87572494L1 Submitted By: JoN MEAGTZK Signature: AEAL  (Print) Owgoh  Title:  ATTEST: By:  Secretary Print Name  Affix Corporate Seal (IfCorporation)  State of Florida County of Bay  The foregoingi instrument was acknowledged before me this L dayof Nu 202/by. Une AFKS,  who is personally known to me or who presented upl [Signature of! Notary) Public]  asi identification, and who (did)(did not) take  an oath.  huz Alhol [Printed, typed or stamped name of  NOT HH3 6  NOTE: BIDS MAYI BE REJECTED. IFALL DOCUMENTS. ARE. NOTO COMPLETE. AND EXEUGEPOEVP THE NUMBER OF COPIES SPECFEDPREQUESTED OF EACH ARE NOT SUEMITTED'MIA-TIE  BID,  Page2of2    E  >  > /  >  3  -  * / E  6  .  >    AGREEMENT FOR CONTRACTOR SERVICES PUBLIC WORKS FENCING PROJECT  BID NO: PW2024-11 day of,  This Agreement made as ofthis 32404, Phone: (850)532-9993.  2024, by and between the City  ofCallaway, Florida (the "CITY"), and Bay County Fenceauthorized to do business int the State of Florida (the CONTRACTOR). and whose address is 7248 WLakeland Dr. Panama Ctiy FIL, In consideration of the mutual promises contained herein, the CITY and the CONTRACTOR agree  as follows:  ARTICLE1- SCOPE OF SERVICES  The CONTRACTORS responsibility under this Agreement is to furnish, deliver, and construct all materials, labor, and equipment and to perform all operations in accordance with the plans and specifications and as listed in the Bid Form for the PUBLIC WORKS FENCING PROJECT BIDA NO: The CONTRACTORS Scope of Work for providing services under this Agreement is set forth in Exhibitl. Services oft the CONTRACTOR shall be under the general direction of the CITY MANAGER, who may designate a person to act as the CITY'S representative (hereinafter REPRESENTATIVE The CITY shall furmish to the CONTRACTOR up to four (4) sets oft the Contract Documents for execution oft the Work. Additional copies of the Contract Documents are available at the cost ofr reproduction. This is a FEMA financial assisted project and is subject to all provisions for Federal Regulations Contract Requirements 2CFR.9200.317-326 (attached hereto as Exhibit A) and shall comply with all applicable federal law, regulations, executive orders, FEMA policies, procedures, and directives. The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non-Federal entity, The CONTRACTOR acknowledges that31 U.S.C. Chap. 38( (Administrative Remedies for False Claims and Statements) applies to the CONTRACTORS actions pertaining to this  PW2024-11.  during the performance of this Agreement,  contract.  ARTICIEI-SCHIDUEE  The term of this contract shall commence upon written Notice to Proceed by the City and that all work will  be completed within 30 days of the Notice to Proceed. ARICIE)-FAYMINTSIO CONTRACTOR  A. The CITY shall pay to the CONTRACTOR for services satisfactorily performed $ 38.950.00, which includes all direct charges, indirect charges. and reimbursable expenses, if any, The The invoices received from the CONTRACTOR pursuant to this Agreement will be reviewed and  CONTRACTOR will bill the CITY monthly,  B.    approved by the City Manager's office, indicating that services have been rendered in conformity with the Agreement, and then will be sent to the Finance Department for payment. The invoice must specify the work performed. Ten percent (10%) of each invoiced amount will be withheld and retained by the CITY until completion oft the work to the satisfaction oft the CITY. In order for both parties herein to close their books and records, the CONTRACTOR will clearly state "final invoice" on the CONTRACTOR'S: final/last billing to the CITY. This indicates that all services have been performed and all charges and costs have been invoiced to the CITY. Since this account will thereupon be closed, any and other further charges if not properly. included on this CONTRACTOR acknowledges that it has reviewed the scope of work and inspected the work site  C.  final invoice shall be waived by the CONTRACTOR.  D.  and does not anticipate having any CONTRACTOR requested change orders.  ARICIEA-TIRMIMATION  This Agreement may be terminated by the CONTRACTOR on 60 days prior written notice to the CITYin the event of substantial failure by the CITY to perform in accordance with the terms hereofthrough no fault ofthe CONTRACTOR. Itmay also be terminated by the CITY, with or without cause, immediately upon written notice to the CONTRACTOR. Unless the CONTRACTOR is in breach of this Agreement, the CONTRACTOR shall be paid for services rendered to the CITY'S satisfaction through the date of termination. After receipt of a termination notice and except as otherwise directed by the CITY the  CONTRACTOR shall:  A. Stop work on the date and to the extent specified.  B. C. D.  Terminate and settle all orders and subcontracts relating to the performance of the terminated work. Transfer all work inj process, completed work, and other material related to the terminated work to  the CITY.  Continue and complete all parts of the work that have not been terminated.  ARTICLE5-1 PERSONNEL  The CONTRACTOR represents that itl has or will secure ati its own expense all necessary personnel required to perform the serviçes under this Agreement. Such. personnel shall not be employees of or have any All of the services required herein under shall be performed by the CONTRACTOR or under its supervision, and all personnel engaged in performing the services shall be fully qualified and, if required, The CONTRACTOR warrants that all services shall be performed by skilled and competent personnel to  contractual relationship with the CITY.  authorized or permitted under State and local law to perform such services.  the highest professional standards in the field. ARTICLE6-S SUBCONTRACTING  The CITY reserves the right to accept the use of a subcontractor or to reject the selection of a particular subcontractor and to inspect all facilities of any subcontractors in order to make a determination as to the capability of the subcontractor to perform properly under this Agreement. The CONTRACTOR is encouraged to seek minority and women business enterprises for participation in subcontracting    opportunities.  Ifa subcontractor fails to perform or make progress, as required by this Agreement, and it is necessary to replace the subcontractor to complete the work in a timely fashion, the CONTRACTOR shall promptly do  so, subject to acceptance oft the new: subcontractor by the CITY. ARTICLE 7-1 FEDERAL AND STATETAX respect to this Agreement and the personnel it employs. ARTICLE8-) INSURANCE & BONDS  The CONTRACTOR shall be responsible for payment of its own FICA and Social Security benefits with  A: The CONTRACTOR shall not commence work under this Agreement until it has obtained all insurance and bonds required under this paragraph and such insurance has been verified by the All insurance policies shalll be issued by companies authorized to do business under the laws oft the The CONTRACTOR shall maintain, during the life of this Agreement, comprehensive automobile liability insurance in the amount of $1,000,000 and $2,000,000 combined single limit for property damage and bodily injury liability covering claims which may arise from the ownership, use, or maintenance of owned and non-owned automobiles, including rented automobiles, whether such operations be by the CONTRACTOR or by anyone directly or indirectly employed by the CONTRACTOR CONTRACTOR shall purchase and maintain aj policy or policies of commercial general liability insurance satisfactory in all respects to CITY, and casualty and extended coverage insurance. All policies shall be occurrence form policies and shall name CITY as an additional insured, with the premium thereon fully paid by CONTRACTOR on or before their due date. The general liability insurançe policy shall afford minimum protection of $1,000,000 and $2,000,000 Required insurance: shall be documented in Certificates ofInsurance which provide that CITY shall be notified at least 30 days in advance of cancellation, non-renewal or adverse change. New Certificates of Insurance are to be provided to CITY at least 15 days prior to coverage renewals. If requested by CITY, CONTRACTOR shall furish complete copies of its insurance policies, For commercial general liability coverage, CONTRACTOR shall, at the option of CITY, provide an indication oft the amount of claims, payments or reserves chargeable toi the aggregate amount of Receipt of certificates or other documentation of insurance or policies or copies of policies by CITY, or by any of its representatives, which indicate less coverage than required does not constitute a waiver of CONTRACTOR'S obligation to fulfill the insurance requirements herein. CONTRACTOR shall also purchase and maintain workers compensation insurance for all obligations imposed by law, with employer's liability limits ofat least the statutory limit, or provide notarized affidavit of exemption listing relevant statutes. CONTRACTOR shall also purchase any  CITY. State of Florida.  B.  combined single limit coverage for bodily injury.  City of Callaway, Florida ist to be named as an additional insured entity.  forms and endorsements.  liability coverage.    other coverage required by law. otherwise affect its liability hereunder.  CONTRACTOR'S maintenance of the insurance policies required hereunder shall not limit or C. In the event that a) performance or payment bond is required due to use ofg grant funds for the project, by City Commission or as otherwise required, the CONTRACTOR shall not commence work under this Agreement until it has obtained the required bonds and provided such bonds to the CITY.  ARTICLE9-1 EXCUSABLE DELAYS  The CONTRACTOR shall not be considered in default by reason. of any failure in performance if such failure arises out of causes reasonably beyond the CONTRACTOR'S control and without its fault or negligence. Such causes may include, but are not limited to: acts of God; the City's omissive and commissive failures; natural or public health emergencies; labor disputes; freight embargoes; and severe weather conditions. Iffailure to perform is caused by the failure oft the CONTRACTOR'S: subcontractor(s) and is without the fault or negligence of them, the CONTRACTOR shall not be deemed to be in default. Upon the CONTRACTOR'S request, the CITY shall consider the facts and extent of any failure to perform the work and, ifthe CONTRACTOR'S: failure to perform was without its fault or negligence as determined by the CITY, any affected provision of this Agreement shall be revised accordingly; subject to the CITY's  rights to change, terminate, or stop any or all oft the work at anytime.  ARTICLE: 10-L LIQUIDATED DAMAGES  Liquidated damages shall be paid to the CITY at the rate of $200 per day for all work awarded under the contract until the work has been satisfactorily completed as provided by the Contract Documents, Sundays It is agreed that the amount is the per-diem rate for damage incurred by reason of failure to complete the work. The said amount is hereby agreed upon as the reasonable costs which may be accrued by the CITY aftert the expiration of the time of completion. Iti is expressly understood and agreed that this amounti is not to be considered in the nature of a penalty, but as liquidated damages which have accrued against the CONTRACTOR. The CITY shall have the right to deduct such damages from any amount due, or that may become due the CONTRACTOR, or the amount of such damages shall be due and collectable from the  and! Legal Holidays shall be excluded in determining days in default.  CONTRACTOR or Surety. ARTICLE: 11- ARREARS  The CONTRACTOR shall not pledge the CITY'S credit or make it a guarantor of payment or surety for  any contract, debt, obligation, judgment, lien, or any form ofindebtedness. ARTICLE12-1 DISCLOSURE AND OWNERSHIP OF DOCUMENTS  The CONTRACTOR shall deliver tot the CITY for approval and acceptance, and before being eligible for final payment of any amount due, all documents and materials prepared by and for the CITY under this All written and oral information not in the public domain or not preyiously known, and all information and  Agreement.    data obtained, developed, or supplied by the CITY or at its expense will be kept confidential by the CONTRACTOR and will not be disclosed to any other party, directly or indirectly, without the CITY'S Such information and data shall be and will remain the CITY'S property and may be reproduced and reused All products generated by the CONTRACTOR for the CITY become the property oft the CITY. The CITY may require submission of any electronic file version of reports, data, maps, or other submission of documentation produced for or as a result oft this project in addition to paper documents. The CITY and the CONTRACTOR shall comply with the provisions of the Florida Public Records Law. PUBLIC RECORDS LAW. CONTRACTOR acknowledges that it is familiar with the provisions of the CONTRACTOR agrees to comply with Chapter 119, Florida Statutes, and specifically per Florida Statute 119.0701, CONTRACTOR agrees to keep and maintain publiç records that would be required by the City of Callaway in order to perform the services provided for in this Agreement; CONTRACTOR agrees to provide public access to any required public records in the same manner as a public agency; CONTRACTOR agrees to protect exempt or confidential records from disclosure; CONTRACTOR agrees tor meet public records retention requirement; and CONTRACTOR agrees that at the end oft term of this Agreement, to transfer all public reçords to the City of Callaway and destroy any duplicate exempt or  prior written consent. at the discretion of the CITY.  Public Records Law oft the State ofFlorida.  confidential public records.  All products generated by the CONTRACTOR for the CITY become the property, oft the CITY. TheCITY may require submission of any electronic file version of reports, data, maps or other submission of documentation produced for or as a result ofthis Bid/Proposal in addition to paper documents. Further, in accordance with the Public Records Laws of the State of Florida, Section 119.0701, (2013), A. Keep and maintain public records that ordinarily and necessarily would be required by the public  Contractor must:  agency in order to perform the service, oras otherwise provided by law. disclosed except as authorized by law.  B. C.  Provide the public with access to public récords on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost) provided in this chapter Ensure that public records that are exempt or confidential and exempt from public records are not D. Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public record disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency, Ifa contractor does not comply with a public reçords request, the public agency shall enforce the  E.  contract provision in accordance with the contract.    All covenants, agreements, representations, and warranties made herein, or otherwise made in writing by any party pursuant hereto shall survive the execution and delivery ofthis Agreement and the consummation Ifthe CONTRACTOR has questions regarding the application of Chapter 119, Florida Statutes, to the CONTRACTORS duty to provide public records relating to this contract, contact the custodian of public records, Ashley Robyck, City Clerk, at 850-215-6694, by email at arobyck@cityofcallaway.com,  oft the transactions contemplated hereby.  or via mail, at 6601 E. Hwy. 22, Callaway, FL 32404.    ARTICLE 13- INDEPENDENT CONTRACTOR RELATIONSHIP  The CONTRACTOR is, and shall be, in the performance of all work services and activities under this Agreement, an independent contractor, and not an employee, agent, or servant oft the CITY, All persons engaged in any oft the work or services performed pursuant to this Agreement shall at all times, and in all places, be subject to the CONTRACTOR S sole direction, supervision, and control. The CONTRACTOR shall exercise control over the means and manner in which it and its employees perform the work, and in all respects the CONTRACTORS relationship and the relationship ofi its employees to the CITY shall be The CONTRACTOR does not have the power or authority to bind the CITY in any promise, agreement or The CONTRACTOR shall hold the CITY, its officers, agents and employees harmless and free from any loss, damage or expense arising out of any occurrence relating to this Agreement or its performance and shall indemnify the CITY, its officers, agents and employees, customers, and successors against any damage or claim of any type arising from the negligent or intentional acts or omission of the  that of an independent contractor andi not as employees or agents of the CITY.  representation.  CONTRACTOR.  ARTICLE: 14- CONTRACT. ASSIGNMENT  The CONTRACTOR shall not: sublet, sell, transfer, assign or otherwise dispose of the CONTRACT or any portion thereof, or of his right, title, or interest therein, without written consent of the CITY. The CONTRACTOR shall complete the work contemplated by the terms and conditions of this Agreement in an amount equivalent to at least 50 percent (50%). of the dollar value of work to be performed under this Contract utilizing its own business or corporate entity, sO that no single labor, material man, or subcontractor. shall be permitted to perform more than 50% of the work contemplated by this Contract.  ARTICLE 15- AMENDMENT  None of the provisions, terms and conditions contained in this Agreement may be added to, modified, superseded or otherwise altered, except by a written instrument executed by the parties hereto.  ARTICLE 16-1 ENFORCEMENT COSTS  Ifa any legal action or other proceeding is brought for the enforcement of this Agreement, or because of an alleged dispute, breach, default, or misrepresentation in connection with any provision, the successful or prevailing party or parties shall bee entitled to recover reasonable attorney's fees, court costs and alle expenses even if not taxable as court costs (including, without limitation, all such fees, costs and expenses incident to appeals), incurred in that action or proceeding, in addition to any other relief to which such party or  parties may be entitled.  ARTICLE17-/ ALTHONITPTOPRACICE  The CONTRACTOR hereby represents and warrants that it has and will continue to maintain all licenses and approvals required to conduct its business, and that it will at all times conduct its business activities in  ar reputable manner,  ARTICLE1 18-S SEVERABILITY  Ifany term or provision on this Agreement, or the application thereof to any person or circumstances: shall,    to'any extent, be held invalid or unenforceable, the remainder oft this Agreement, or the application of such tenms or provisions to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be: affected, and every other term and provision ofthis Agreement. shall be deemed  valid and enforceable to the extent permitted by law,  ARTICLE 19- CITY'S REPRESENTATIVE AND AUTHORITY  The person designated byt the CITY MANAGER shall serve as the CITY'S REPRESENTATIVE and shall decide questions which may arise as to quality and accéptability ofmaterials furnished and work performed, The REPRESENTATIVE will not be responsible for the construction means, controls, techniques, The REPRESENTATIVE may, assign Project Inspector(s). who shall serve to assist the REPRESENTATIVE in determining if the work performed and the materials uséd meet the Contract requirements. The Project Inspector shall be authorized to issue Field Orders. The Project Inspector shall be authorized to stop all or any portion of the work ifi in his opinion the work is not proceeding according  and shall interpret the intent oft the Contract Documents with reasonable promptness.  sequences, procedures, or construction safety.  tot the requirements oft the plans and specifications. ARTICLE 20. - MODIFICATION  The CITY reserves the right to make changes in the work, including altérations, reductions therein or additions thereto. Upon receipt by the CONTRACTOR of the CITY'S notification of a contemplated change, the CONTRACTOR shall(Ditrequested by CITY, provide an estimate for thei increase or decrease inc cost due to the contemplated change, (2) notify the CITY ofany estimated change in the completion date, and (3): advise the CITY in writing ift the contemplated change shall affect the CONTRACTOR'S: ability to If the CITY sO instructs in writing, the CONTRACTOR shall suspend work on that portion of the work affected by a contemplated change, pending the CITY'S decision to proceed with the change. Ifthe CITY elects to make the change, the CITY shall issue a contract amendment or change order and the CONTRACTOR shall not commence work on any such change until such written amendment or change  meet the completion dates or schedules oft this Agreement,  order has been issued and signed by each of the parties. ARTICLE21- CONTRACT DOCUMENTS  The other documents which comprise the èntire Agreement are attached hereto, made a part heréof and  consist oft the following: A. B. C. D. E.  Advertisement for Bids, Special Instructions and Conditions, General Instructions and Conditions, Minimum Technical Specifications, Bid Forms Bid Certification Form Drug-Free Workplace Certification Public Entity Crimes Statement,  G. Addendums (ifany),    H. I  Performance & Payments Bonds (ifrequired),  Change Orders (ifa any).  Int the event of a conflict between the terms oft the above documents and the terms oft this Agreement, the There are no contract documents other than those listed above and there are no promises or understandings  terms of this Agreement shall prevail. other than those stated herein. ARTICLEI2-VENUE:  All applicable laws, regulations and ordinances oft the State ofFlorida, Bay County and the City ofCallaway will apply to consideration and. award of any Bid/Proposal and the performance of the bidder/proposal pursuant thereto, and shall be governed by the laws of the State of Florida both as to intention and performance. The venue for any action arising from the award or subsequent performance shall lie exclusively in the Circuit Court of Bay County, Florida, or the United States District Court fort the) Northern  District ofF Florida, as applicable. ARTICLE: 23- NOTICE tot the CITY shall be mailed to:  All notices required in this Agreement shall be sent by certified mail, return receipt requested, and if sent  City ofCallaway 6601 East Hwy, 22 Callaway, Florida 32404 Attention: Ashley Robyck, City Clerk Phone: (850)215-6694 Email: obycgetyotaliwaycon  With a copy to: Kevin D. Obos, Esq. City Attorey  Harrison Sale McCloy P.O. Drawer 1579 Panama City, FL 32402 Phone: (850)769-3434 Fax: (850)769-6121  and if sent to the CONTRACTOR shall be mailed to:  Either party may change its address noted above by giving written notice to the other party in accordance  with the requirements of the Section.    This Agreement is entered into as of the day and year first written above and is executed in at least two original copies of which one is to be delivered to the CONTRACTOR, and one to the CITY CLERK for  filing in the official records. CITY CLERK Attest:  CITY OF CALLAWAY, FLORIDA  By:  Ashley Robyck City Clerk  Keith B. Cook, City Manager  Contractor Witnesses: (21 REQUIRED) Witness!  Contractor:  Name Signature Name Signature  Business Name By:, Signature  Witness:  Print Name and Title  APPROVED ASTOI FORM FOR THE RELIANCE OF THE  CITY OF CALLAWAY ONLY:  KEVIN D. OBOS, HARRISON SALE MCCLOY  CITY ATTORNEY    Agenda Item #. 5  CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY  DATE: JUNE 25, 2024  ITEM: FY2024/25 BUDGETI WORASHOPSHEARINGS SCHEDULE  1. PLACED ON AGENDA BY: Eddie Cook, City Manager Director Schultz, Finance Director  2. AGENDA: PRESENTATION PUBLIC HEARING OLD BUSINESS REGULAR  &  3. Is THIS ITEM BUDGETED (IF APPLIÇABLE)?: YES No!  N/A  4. BACKGROUND: (WHY.WHAT. WHO, WHERE, WHEN. HOW, & IDENTIFY ALLA ATTACHMENTS  Staff proposes the following schedule for FY2024/25 Budget Workshops and Budget Hearings:  Budget Workshop Budget Workshop Budget Workshop 1*Budget Hearing Final Budget Hearing  Tuesday, July 30t Tuesday, August 6th Tuesday, August 20th Thursday, September Sth Thursday, September 19th  1:00 pm 1:00 pm 1:00 pm 5:01 pm 5:01 pm  Staff has confirmed that there is no conflict with the Budget Hearings of the B.C. School Board, with hearings on August 1sta and September 10th and Bay County Budget Hearings, which are on September  4th and September 17h  ATTACHMENTS:  5. REQUESTED MOTION/ACTION:  Approval of Budget WorkshoplHearing Schedule.        Agenda Item #  CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY  DATE: JUNE 25, 2024  ITEM: STATE MUTUAL AID AGREEMENT 1. PLACED ON AGENDA BY: Eddie Cook, City Manager  2. AGENDA: PRESENTATION PUBLIC HEARING OLD BUSINESS REGULAR  3. Is THIS ITEM BUDGETED (IF APPLICABLE)?: YES NO!  NA  4. BACKGROUND: (WMAIPHO.WHERE WHEN, HOW, & IDENTIFY ALL ATTACHMENTS)  Inj the past only the County was required to sign the SMAA. As of January 2024, FDEM has chosen to have any entity that may deploy or file for any reimbursements will need to sign.  ATTACHMENTS: SMAA/Memo  5. REQUESTED MOTIONI/ACTION: APPROVE THE SMAA:    Bay County Emergency Services 700 Highway 2300 Panama City, Florida 32409 Telephone: (850)248-6040 Fax: (850)248-6059  oz  ,  BGARD DID COuNIY COMMISSIONERS WWI Wwyninny Vook  June 14, 2024  This memo is to make you aware ofar revision to the Florida Statewide Mutual The SMAA is a written agreement between the Florida Division of Emergency Management (FDEM) and the local signatory. It: supersedes other agreements when it comes to mutual aid reimbursement whether an entity is answering the call for assistance or requesting assistance due to a declared disaster IF there is ar mission request in WebEOC. Signing the SMAA does not obligate an entity The FDEM SMAA process must now be completed through a digital portal known as DEMES: empotalcomsans There is additional information and resources including registration instructions, job aids, and a recorded webinar for using the system at: www.floridadisaster.Org/DEMES Financial points of contact must go to: wemptalcomaans to register, then send notification to MurualAid@em.myflorida.com and/or the FDEM Statewide Mutual Aid Coordinator Chasty.Brown@em.myllorida.com. Ifyour entity already has access to the FDEM grants portal, you will only need to email Mutual Aid to gain access to the portal. DEMES support is also available  Aid Agreement (SMAA).  to provide or request assistance during a declared disaster.  om Umw Tnon TV  to assist at: DEMESSuppori@em.mylorida.com, The deadline for execution ofthe new SMAA is July 1, 2024. Statewide Mutual Aid & EMAC Coordinator at answer any questions you may have. Very Respectfully, Aaci Matthew Lindewirth  For more information about the revised SMAA, please contact Chasity Brown, chasitvy.brownem.myllorida.com or (850)567-2128. Iam also available to meet with you, along with the FDEM response and/or recovery coordinator, to  NoU wWas  Bay County Emergency Services Chief    STATE OF FLORIDA  FDE  DIVISION OF EMERGENCY MANAGEMENT  Ron DeSantis, Governor  Kevin Guthrie, Executive Director  STATEWIDE MUTVALAIDAGREEMENT-2023  This Agreement is an acknowledgment of receipt by the Florida Division of Emergency Management ('the Division") and the local government ("Participating Party") signing this Agreement. Execution oft this agreement replaces all previous iterations and is active until a new  agreement is drafted and requested by The Division.  This Agreement is based on the existence of the following conditions:  A. The State of Florida is vulnerable to a wide range of emergencies and disasters that are likely to cause the disruption of essential services and the destruction of the B. Such emergencies and disasters often exceed the emergency response and recovery C. Such incidents may also give rise to unusual and unanticipated physical and technical needs which a local government cannot meetwith existing resources, but that otherl local D. The Emergency Management Act, chapter 252, Florida Statutes, provides each local government of the state the authority to develop and enter into mutual aid agreements within the state for reciprocal emergency aid in cased ofemergencies too extensive to be dealt with unassisted, and through such agreements ensure the timely reimbursement of costs incurred by the local governments which render such assistance. E. - Pursuant to chapter 252.32, Florida Statutes, the Division renders mutual aid among the political subdivisions of the state to carry out emergency management functions F.F Pursuant to chapter 252, Florida Statutes, the Division has the authority to coordinate and direct emergency management assistance between local governments and  infrastructure needed to deliver those services. capabilities of any one county or local government.  governments within the State of Florida may be able to provide.  and responsibilities.  conçentrate available resources where needed.  Based on the existence of the foregoing conditions, the Parties agree to the following articles: As used in this Agreement, the following expressions shall have the following meanings: A. The Agreement" is this Agreement, which shall be referred to as the Statewide Mutual  ARTICLE :: DEFINITIONS  Aid Agreement ("SMAA").  DIVISION HEADOUARTERS 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100  Telephone: 850-815-4000 www.E FloridaDisaster.org  STATE LOGISTICS RESPONSE CENTER 2702 Directors Row Orlando, FL 32809-5631    STATE OF FLORIDA  FDEM  DIVISION OF EMERGENCY MANAGEMENT  Ron DeSantis, Governor  Kevin Guthrie, Executive Director  B. The "Division" is the Florida Division of Emergency Management.  C.A A' "Requesting Party" to this Agreement is a Participating Party who requests assistance D. An Assisting Party" to this Agreement is a Participating Party who provides assistance E. The "Period of Assistance" is the time during which an Assisting Party renders assistance to a Requesting Party under this agreement and includes the time necessary for the resources and personnel of the Assisting Party to travel to the place specified by the Requesting Party and the time necessary to return to their place F.A A"Mission" is a documented emergency response activity performed during a Period of G.A' "local government" is any educational district, special district, or any entity that is a "local governmental entity" within the meaning of section 11.45(1)(9), Florida Statutes. H. An educational district" is any school district within the meaning of section 1001.30, Florida Statutes, and any Florida College System Institution or State University within - A "special district" is any local or regional governmental entity which is an independent special district within the meaning of section 189.012(3), Florida Statutes, established by local, special, or general act, or by rule, ordinance, resolution, or interlocal J. A"tribal council" is the respective governing bodies of the Seminole Tribe of Florida and Miccosukee Tribe of Indians recognized as special improvement district by section K. An "interlocal agreement" is any agreement between local governments within the L. A" "Resource Support Agreement" as used in this Agreement refers to a supplemental agreement of support between a Requesting Party and an Assisting Party. M. "Proof of work" as used in this Agreement refers to original and authentic documentation of a single individual or group of individuals' emergency response activity at a tactical  under this agreement.  to a Requesting Party under this agreement.  oforigin.  Assistance, usually in reference to one operational function or activity.  the meaning of section 1000.21, Florida Statutes.  agreement.  285.18(1), Florida Statutes.  meaning of section 163.01(3)(a), Florida Statutes.  level.  DIVISION EADQUARTERS 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100  Telephone: 850-815-4000 wwwFlpridaDsaster.aig  STATE LOGISTICS RESPONSE CENTER 2702 Directors Row Orlando, FL 32809-5631    STATE OF FLORIDA  FDEM  DIVISION OF EMERGENCY MANAGEMENT  Ron DeSantis, Governor  Kevin Guthrie, Executive Director  N. "Proof of payment" as used in this Agreement refers to original and authentic documentation of an emergency response expenditure made by an Assisting Party. O.A A'Reimbursement Package" as used in this Agreement refers to at full account ofr mission response documentation supported by proof of work and proof of payment. P.A Any expressions not assigned definitions elsewhere in this Agreement shall have the definitions assigned them by the Emergency Management Act, Chapter 252, Florida  Statutes.  ARTICLE I: APPLICABILITY OF THE. AGREEMENT  Any Participating Party, including the Division, may request assistance under this Agreement for a' "major disaster" or "catastrophic disaster" as defined in section 252.34, Florida Statutes, minor disasters, and other such emergencies as lawfully determined by a Participating Party.  ARTICLE II: INVOCATION OF THE AGREEMENT  In the event of an emergency or anticipated emergency, a Participating Party may request assistance under this Agreement from any other Participating Party or the Division if, in the judgement of the Requesting Party, its own resources are inadequate to meet the needs of the A. Any request for assistance under this Agreement may be oral, but within five (5) calendar days must be confirmed in writing by the Requesting Party. All requests for assistance under this Agreement shall be transmitted by the Requesting Party to another Participating Party or the Division. If the Requesting Party transmits its request for Assistance directly to a Participating Party other than the Division, the Requesting Party and Assisting Party shall keep the Division advised of their activities. B. The Division shall relay any requests for assistance under this Agreement to such other Participating Parties as it may deem appropriate and coordinate the activities of the Assisting Parties to ensure timely assistance tot the Requesting Party. All such activities shall be carried out in accordance with the State's Comprehensive Emergency  emergency or disaster.  Management Plan.  ARTICLE IV: RESPONSIBILITES OF REQUESTING PARTIES  To the extent practicable, all Requesting Parties shall provide the following information to their respective countyemergency, management agency, the Division, and the intended Assisting Party or Parties. In providing such information, Requesting Parties should utilize Section I of the  DIVISION HEADQUARTERS 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100  Telephone: 850-815-4000 wwwFonaDsaster.atg  STATE LOGISTICS RESPONSE CENTER 2702 Directors Row Orlando, FL 32809-5631    STATE OF FLORIDA  FDEM  DIVISION OF EMERGENCY MANAGEMENT  Ron DeSantis, Governor  Kevin Guthrie, Executive Director  Resource Support Agreement (RSA) Form, available via the Division approved documents  SharePoint site1.  A. Ad description of the Mission to be performed by the Assisting Party;  B.A A description of the resources and capabilities needed to complete the Mission C. The location, date, and time personnel and resources from the Assisting Party should arrive at the incident site, staging area, facility, or other location designated by the D.A A description of the health, safety, and working conditions expected for deploying  successfully;  Requesting Party; personnel;  E. Lodging and meal availability; F.A Any logistical requirements;  G.A description of any location or facility outside the territorial jurisdiction of the Requesting Party needed to stage incoming resources and personnel; H. The location date, and time for personnel of the Requesting Party to meet and receive the personnel and equipment of the Assisting Party; and At technical description of any communications equipment needed to ensure effective information sharing between the Requesting Party, any Assisting Parties, and all  relevant responding entities.  ARTICLE V: RESPONSIBILITIES OF ASSISTING PARTIES  Each Party shall render assistance under this Agreement to any Requesting Party to the extent practicable that its personnel, equipment, resources, and capabilities can render assistance. If upon receiving a request for assistance under this Agreement a Party determines that it has the capacity to render some or all ofs such assistance, it shall provide the following information without delay to the Requesting Party, the Division, and the Assisting Party's County emergency management agency. In providing such information, the Assisting Party should utilize the Section Iof the Resource Support Agreement (RSA) Form, available via the Division approved  documents SharePoint site.  'FDEM approved documents such as activityl logs andr mutual aid forms can bef found at:  https J/portal. floridadisaster. eypoRcls/FROCAFROC. DosumentafomsAltems, "pMew-ATBFCFTBDXADCMANDAENDAD989PA2D0CA0D0O7DAN  697D  DIVISION EADQUARTERS 2555 Shumard Oak. Boulevard Tallahassee, FL 32399-2100  Telephone: 850-815-4000 www-FloridaDsaster.arg  STATE LOGISTICS RESPONSE CENTER 2702 Directors Row Orlando, FL 32809-5631    STATE OF FLORIDA  FDEN  DIVISION OF EMERGENCY MANAGEMENT  Ron DeSantis, Governor  Kevin Guthrie, Executive Director  A. A description of the personnel, equipment, supplies, services and capabilities it has available, together with a description of the qualifications of any skilled personnel; B, An estimate oft the time such personnel, equipment, supplies, and services will continue C. An estimate of the time it will take to deliver such personnel, equipment, supplies, and D. A technical description of any communications and elecommunications equipment available for timely communications with the Requesting Party and other Assisting E. The names and contact information of all personnel whom the Assisting Party has  to be available;  services to the location(s) specified by the Requesting Party;  Parties;  designated as team leaders or supervisors; and F.A Ane estimated cost for the provision of assistance.  ARTICLE Vi: RENDITION OF ASSISTANCE  The Requesting Party shall afford the emergency response personnel of all Assisting Parties, while operating within the jurisdictional boundaries of the Requesting Party, the same powers, duties, rights, and privileges, except that ofa arrest unless specifically authorized by the Requesting Party, as are afforded the equivalent emergency response personnel of the Requesting Party. Emergency response personnel of the Assisting Party will remain under the command and control of the Assisting Party, but during the Period of Assistance, the resources and responding personnel of the Assisting Party will perform response activities under the operational and tactical A. Unless otherwise agreed upon between the Requesting and Assisting Party, the Requesting Party shall be responsible for providing food, water, and shelter to the personnel of the Assisting Party. For Missions performed in areas where there are insufficient resources to support responding personnel and equipment throughout the Period of Assistance, the Assisting Party shall, to the fullest extent practicable, provide their emergency response personnel with the equipment, fuel, supplies, and technical resources necessary to make them self-sufficient throughout the Period of Assistance. When requesting assistance, the Requesting Party may specify that Assisting Parties send only self-sufficient personnel and resources but must specify the length of time  control of the Requesting Party.  self-sufficiency should be maintained.  DIVISION EADQUARTERS 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100  Telephone: 850-815-4000 wwwlprigaDsaster.arg  STATE LOGISTICS RESPONSE CENTER 2702 Directors Row. Orlando, FL, 32809-5631    STATE OF FLORIDA  FDEM  DIVISION OF EMERGENCY MANAGEMENT  Ron DeSantis, Governor  Kevin Guthrie, Executive Director  B. Unless the Requesting Party has specified the contrary, it shall, to the fullest extent practicable, coordinate all communications between its personnel and the responding personnel of the Assisting Parties, and shall determine and share the frequencies and other technical specifications of all communications equipment to be used, as C. Personnel of the Assisting Party who render assistance under this Agreement shall receive the usual wages, salaries, and other compensation as are normally afforded to personnel for emergency response activities within their home jurisdiction, and shall have all the immunities, rights, interests, and privileges applicable to their normal employment. If personnel of the Assisting Party hold local licenses or certifications limited to the jurisdiction of issue, then the Requesting Party shall recognize and honor those licenses or certifications for the duration of the Period of Assistance.  appropriate, with the deployed personnel of the Assisting Parties.  ARTICLE VI: REIMBURSEMENT  After the Period of Assistance has ended, the Assisting Party shall have 45 days to develop a full reimbursement package for services rendered and resources supplied during the Period of Assistance. All expenses claimed to the Requesting Party must have been incurred in direct response to the emergency as requested by the Requesting Party and must be: supported by proof To guide the proper documentation and accountabilty of expenses, the Assisting Party should utilize the Claim Summary Form, available via the Division approved documents SharePoint site asa as guide and summary of expense to collect information tot then bei formally submitted for review Tor receive reimbursement for assistance provided under this agreement, the Assisting Party shall provide, at a minimum, the following supporting documentation to the Requesting Party unless A. Acomplete and authentic description ofexpenses incurred by the Assisting Party during  ofwork and proof of payment.  by the Requesting Party.  otherwise agreed upon between the Requesting and Assisting Parties:  the Period of Assistance;  B. Copy of a current and valid Internal Revenue Service W-9 Form;  C. Copies of all relevant payment and travel policies in effect during the Period of D. Daily personnel activity logs demonstrating. emergency response activities performed for all time claimed (for FDEM reimbursement Division approved activity logs will be  Assistance;  required for personnel activity claims);  DIVISION MEADQUARTERS 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100  Telephone: 850-815-4000 Mww.FlondaDsasteoy  STATE LOGISTICS RESPONSE CENTER 2702 Directors Row Orlando, FL 32809-5631    STATE OF FLORIDA  FDEN  DIVISION OF EMERGENCY MANAGEMENT  Ron DeSantis, Governor  Kevin Guthrie, Executive Director  E. Official payroll and travel reimbursement records for all claimed personnel expenses; F.N Neat and comprehensive fringe benefit calculations for each position class or category G. Written justification for all additional expenses/Purchases incurred during the Period of H. Proof of payment for ddmtonalmiscelaneous expenses incurred during the Period of Equipment activity logs demonstrating equipment use and operation in support of emergency response activities for all time claimed (for FDEM reimbursement Division J. Proof of reimbursement to all employees who incurred emergency response expenses  of claimed personnel; Assistance; Assistance  approved forms will be required for equipment activity claims);  with personal money;  K. Justification for equipment repair expenses; and  L. Copies of any applicable supporting agreements or contracts with justification. Ifa dispute or disagreement regarding the eligibility of any expense arises, the Requesting Party, Assisting Party, or the Division may elect binding arbitration. If binding arbitration is elected, the Parties must select as an arbitrator any elected official of another Participating Party, or any other official of another Participating Party whose normal duties include emergency management, and the other Participating Party shall also select such an official as an arbitrator, and the arbitrators The three (3) arbitrators shall convene by teleconference or videoconference within thirty (30) calendar days to consider any documents and any statements or arguments by the Division, the Requesting Party, or the Assisting Party concerning the protest, and shall render a decision in writing not later than. ten (10) business days after the close of the hearing. The decision of a Ifthe! Participating Parties do not elect binding arbitration, this agreement and any disputes arising thereunder shall be governed by the laws of the State of Florida and venue shall be in Leon County, Florida. Nothing in this Agreement shall be construed to create an employer-employee relationship or a partnership or joint venture between the participating parties. Furthermore, nothing contained herein shall constitute a waiver by either Party of its sovereign immunity or the provisions of section 768.28, Florida Statutes. Nothing herein shall be construed as consent by  thus chosen shall select another such official as a third arbitrator.  majority of the arbitrators shall bind the parties and shall be final.  either Party to be sued by third parties. DIVISION EADQUARTERS 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100  Telephone: 850-815-4000 wwwFlaidaDisaste.ry  STATE LOGISTICS RESPONSE CENTER 2702 Directors Row Orlando, FL 32809-5631    STATE OF FLORIDA  FOEM,  DIVISION OF EMERGENCY MANAGEMENT  Ron DeSantis, Governor  Kevin Guthrie, Executive Director  ARTICLE VII!: COST ELIGIBLE FOR REIMBURSEMENT  The costs incurred by the Assisting Party under this Agreement shall be reimbursed as needed A. Employees of the Assisting Party who render assistance under this Agreement shall be entitled to receive from the Assisting Party all their usual wages, salaries, and any and all other compensation for mobilization, hours worked, and demobilization. Such compensation shall include any and all contributions for insurance and retirement, and such employees shall continue to accumulate seniority at the usual rate. As between the employees and the Assisting Party, the employees shall have all the duties, responsibilities, immunities, rights, interests, and privileges incident to their usual employment. The Requesting Party shall reimburse the Assisting Party for these costs B. The costs of equipment supplied by the Assisting Party shall be reimbursed at the rental rate established in FEMA' S Schedule of Equipment, or at any other rental rate agreed to by the Requesting Party. In order to be eligible for reimbursement, equipment must be in actual operation performing eligible work. The labor costs of the operator are not included in the rates and should be approved separately from equipment costs. The Assisting Party shall pay for fuels, other consumable supplies, and repairs to its equipment as needed to keep the equipment in a state of operational readiness. Rent for the equipment shall be deemed to include the cost of fuel and other consumable supplies, maintenance, service, repairs, and ordinary wear and tear. With the consent of the Assisting Party, the Requesting Party may provide fuels, consumable supplies, maintenance, and repair services for such equipment at the site. In that event, the Requesting Party may deduct the actual costs of such fuels, consumable supplies, maintenance, and services from the total costs otherwise payable to the Assisting Party. Ifthe equipment is damaged while in use under this Agreement and the Assisting Party receives payment for such damage under any contract of insurance, the Requesting Party may deduct such payment from any item or items billed by the Assisting Party for C.The Requesting Party shall pay the total costs for the use and consumption of any and all consumable supplies delivered by the Assisting Party for the Requesting Party under this Agreement. In the case of perishable supplies, consumption shall be deemed to include normal deterioration, spoilage, and damage notwithstanding the exercise of reasonable care in its storage and use. Supplies remaining unused shall be returned to the Assisting Party in usable condition upon the close of the Period of Assistance, and the Requesting Party may deduct the cost of such returned supplies from the total costs billed by the Assisting Party for such supplies. If the Assisting Party agrees, the Requesting Party may also replace any. and all used consumable supplies with like  tor make the Assisting Party whole to the fullest extent practicable.  ofe employment.  any of the costs for such damage that may otherwise be payable.  DIVISION HEADQUARTERS 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100  Telephone: 850-815-4000 www.FpnsaDsaste.org  STATE LOGISTICS RESPONSE CENTER 2702 Directors Row Orlando, FL 32809-5631    STATE OF FLORIDA  FDEM  DIVISION OF EMERGENCY MANAGEMENT  Ron DeSantis, Governor  Kevin Guthrie, Executive Director  supplies in usable condition and ofl like grade, quality and quantity within the time allowed D. The Assisting Party shall keep records to document all assistance rendered under this Agreement. Such records shall present information sufficient to meet the audit requirements specified in the regulations of FEMA and any applicable circulars issued by the State of Florida. Upon reasonable notice, the Assisting Party shall make its records available the Requesting Party for inspection or duplication between 8:00 a.m.  for reimbursement under this Agreement.  and 5:00 p.m. on all weekdays, except for official holidays.  ARTICLE IX: INSURANCE  Each Participating Party shall determine for itself what insurance to procure, if any. With the exceptions in this Article, nothing in this Agreement shall be construed to require any Participating A. Each Participating Party shall procure employers' insurance meeting the requirements of the Workers' Compensation Act, as amended, affording coverage for any of its employees who may be injured while performing any activities under the authority oft this B.F Participating Parties may. elects additional insurance affording liability coverage for any activities that may be performed under the authority of this Agreement. C. Subject to the limits of such liability insurance as any Participating Party may elect to procure, nothing in this Agreement shall be construed to waive, in whole or in part, any immunity any Participating Party may have in any judicial or quasi-judicial proceeding. D.E Each Participating Party which renders assistance under this Agreement shall be deemed to stand in the relation of an independent contractor to all other Participating Parties and shall not be deemed to be the agent of any other Participating Party. E. Nothing in this Agreement shall be construed to relieve any Participating Party ofl liability F. Nothing in this Agreement shall be construed to obligate any Participating Party to  Party to procure insurance.  Agreement, and shall be provided to each Participating Party.  for its own conduct and that of its employees.  indemnify any other Participating Party from liability to third parties.  DIVISION WEADQUARTERS 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100  Telephone: 850-815-4000 wwwFaricaDsaster.atg  STATE LOGISTICS RESPONSE CENTER 2702 Directors Row Orlando, FL 32809-5631    STATE OF FLORIDA  FDEN  DIVISION OF EMERGENCY MANAGEMENT  Ron DeSantis, Governor  Kevin Guthrie, Executive Director  ARTICLE, X: GENERAL REQUIREMENTS  Notwithstanding anything to the contrary elsewhere in this Agreement, all Participating Parties shall be subject to the following requirements in the performance oft this Agreement: A. All Participating Parties shall allow public access to all documents, papers, letters, or other materials subject to the requirements of the Public Records Act, as amended, and made or received by any Participating Party in conjunction with this Agreement. B. No Participating Party may hire employees in violation of the employment restrictions in C. No costs reimbursed under this Agreement may be used directly or indirectly to influence legislation or any other official action by the Legislature of the State of Florida or any of D. Any communication to the Division under this Agreement shall be sent via either email, the Division of Emergency Managements Enterprise System (DEMES), or mail to the Response Bureau, Florida Division of Emergency Management, 2555 Shumard Oak EA Any communication to a Participating Party shall be sent to the official or officials specified by that Participating Party. For the purpose of this section, any such communication may be sent by the U.S. Mail, e-mail, or other electronic platforms,  the Immigration and Nationality Act, as amended.  its agencies.  Boulevard, Tallahassee, Florida 32399-2100.  ARTICLE XI: EFFECTS OF AGREEMENT  Upon its execution by a Participating Party, this Agreement shall have the following effect with A: The execution of this Agreement by any Participating Party which is a signatory to the Statewide Mutual Aid Agreement of 1994 shall terminate the rights, interests, duties, responsibilities, and obligations of that Participating Party under the Statewide Mutual Aid Agreement of 1994, but such termination shall not affect the liability of the Participating Party for the reimbursement of any costs due under the Statewide Mutual Aid Agreement of 1994, regardless ofwhether such costs are billed or unbilled. B. The execution of this Agreement by any Participating Party which is a signatory to the Public Works Mutual Aid Agreement shall terminate the rights, interests, duties, responsibilities and obligations of that Participating Party under the Public' Works Mutual Aid Agreement, but such termination shall not affect the liability of the Participating Party for the reimbursement of any costs due under the Public Works Mutual Aid Agreement,  respect to that Participating Party:  DIVISION EADQUARTERS 2555 Shumard Oak. Boulevard Tallahassee, FL 32399-2100  Telephone: 850-815-4000 wwwFlonidaDsaster.ais  STATE LOGISTICS RESPONSE CENTER 2702 Directors Row Orlando, FL 32809-5631    STATE OF FLORIDA  FDEI  DIVISION OF EMERGENCY MANAGEMENT  Ron DeSantis, Governor  Kevin Guthrie, Executive Director  regardless of whether such costs are billed or unbilled.  C. Upon the activation of this Agreement by the Requesting Party, this Agreement shall supersede any other existing agreement between it and any Assisting Party to the extent D. Upon its execution by any Participating Party, this Agreement will continue in effect for one (1) year from its date of execution by that Participating Party, and it shall automatically renew each year after its execution, unless within sixty (60) calendar days before the renewal date the Participating Party notifies the Division, in writing, ofi its intent E. The Division shall transmit any amendment to this Agreement by sending the amendment to all Participating Parties not later than five (5) business days after its execution by the Division. Such amendment shall take effect not later than sixty (60) calendar days after the date of its execution by the Division and shall then be binding on all Participating Parties. Notwithstanding the preceding sentence, any Participating Party who objects to the amendment may withdraw from the Agreement by notifying the Division in writing of its intent to do sO within that time in accordance with section F of FAF Participating Party may rescind this Agreement at will after providing the other Participating Party a written SMAA withdrawal notice. Such notice shall be provided at least 30 days prior to the date of withdrawal. This 30-day withdrawal notice must be: written, signed by an appropriate authority, duly authorized on the official letterhead of the Participating Party, and must be sent via email, the Division of Emergency ARTICLE XII: INTERPRETATION AND APPLICATION OF AGREEMENT  that the former may be inconsistent with the latter.  tov withdraw from the Agreement.  this Article.  Managements Enterprise System (DEMES), or certified mail.  The interpretation and application of this Agreement shall be governed byt the following conditions: A. The obligations and conditions resting upon the Participating Parties under this B. Time shall be of the essence of this, Agreement, and oft the performance of all conditions, C.T This Agreement states all the conditions, obligations, duties, responsibilities, and promises of the Participating Parties with respect to the subject of this Agreement, and there are no conditions, obligations, duties, responsibilities, or promises other than those  Agreement are not independent, but dependent.  obligations, duties, responsibilities, and promises under it.  expressed in this Agreement.  DIVISION HEADQUARTERS 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100  Telephone: 850-815-4000 wwwFlonidaDsaste.org  STATE LOGISTICS RESPONSE CENTER 2702 Directors Row Orlando, FL 32809-5631    STATE OF FLORIDA  FDEI  DIVISION OF EMERGENCY MANAGEMENT  Ron DeSantis, Governor  Kevin Guthrie, Executive Director  D. Ifany sentence, clause, phrase, or other portion oft this Agreement is ruled unenforceable ori invalid, every other sentence, clause, phrase, or other portion of the Agreement shall remain ini full force and effect, it being the intent of the Division and the other Participating Parties that every portion of the Agreement shall be severable from every other portion to the fullest extent practicable. The Division reserves the right, at its sole and absolute discretion, to change, modify, add, or remove portions of any sentence, clause, phrase, or other portion of this Agreement: that conflicts with state law, regulation, or policy. Ifthe change is minor, the Division will notify the Participating Party of the change and such changes will become effective immediately; therefore, please check these terms periodically for changes. If the change is substantive, the Participating Parties may be required to execute the Agreement with the adopted changes. Any continued or subsequent use of this Agreement following the posting of minor changes to this E. The waiver of any obligation or condition in this Agreement by a Participating Party shall not be construed as a waiver of any other obligation or condition in this Agreement. NOTE: This iteration of the State of Florida Statewide Mutual Aid Agreement will replace The Division shall provide reimbursement to Assisting Parties in accordance with the terms and conditions set forth in this Article for missions performed at the direct request of the Division. Division reimbursement eligible expenses must be in direct response to the emergency as requested by the State of Florida. All required cost estimations and claims must be executed through the DEMES Mutual Aid Portal and assisting agencies must use all required FDEM forms fordocumentation: and cost verification. Ifal Requesting Party has not forwarded: a request through the Division, orifa an Assisting Party has rendered assistance without being requested to do so by the Division, the Division shall not be liable for the costs of any such assistance. FDEM reserves the right to deny individual reimbursement requests if deemed to not be in direct  Agreement shall signify implied acceptance of such changes.  all previous versions.  response to the incident for which asset was requested.  IN WITNESS WHEREOF, the Parties have duly executed this Agreement on the date specified  below:  DIVISION MEADQUARTERS 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100  Telephone: 850-815-4000 www.FinndaDisaste.or  STATE LOGISTICS RESPONSE CENTER 2702 Directors Row Orlando, FL 32809-5631    STATE OF FLORIDA  FDEM  DIVISION OF EMERGENCY MANAGEMENT  Ron DeSantis, Governor  Kevin Guthrie, Executive Director  FOR ADOPTION BY A COUNTY  STATE OF FLORIDA  DIVISION OF EMERGENCY MANAGEMENT  By:.  Date:  Kevin Guthrie, Executive Director or lan Guidicelli, Authorized Designee  ATTEST:  BOARD OF COUNTY COMMISSIONERS  CLERK OF THE CIRCUIT COURT  OF.  COUNTY,  STATE OF FLORIDA  By:  By:.  Clerk or Deputy Clerk  Chairman Date:  Approved as to Form:  By:.  County Attorney  DIVISION MEADQUARTERS 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100  Telephone: 850-815-4000 wwwFpridaDiaster.org  STATE LOGISTICS RESPONSE CENTER 2702 Directors Row Orlando, FL 32809-5631    STATE OF FLORIDA  FDEM  DIVISION OF EMERGENCY MANAGEMENT  Ron DeSantis, Governor  Kevin Guthrie, Executive Director  FOR ADOPTION BY A CITY  STATE OF FLORIDA  DIVISION OF EMERGENCY MANAGEMENT  By:  Date:  Kevin Guthrie, Executive Director or lan Guidicelli, Authorized Designee  ATTEST: CITY CLERK By: Title:  CITY OF. STATE OF FLORIDA  By: Title: Date:  Approved as to Form:  By: City Attorney  DIVISION MEADQUARTERS 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100  Telephone: 850-815-4000 www.FbidaDisaste.or  STATE LOGISTICS RESPONSE CENTER 2702 Directors Row Orlando, FL 32809-5631    STATE OF FLORIDA  FDEM  DIVISION OF EMERGENCY MANAGEMENT  Ron DeSantis, Governor  Kevin Guthrie, Executive Director  FOR ADOPTION BY A COUNTY SHERIFF'S OFFICE  STATE OF FLORIDA  DIVISION OF EMERGENCY MANAGEMENT  By:  Date:  Kevin Guthrie, Executive Director or lan Guidicelli, Authorized Designee  COUNTY SHERIFF'S OFFICE, STATE OF FLORIDA  By:. Title:  By:. Title: Date:  Approved as to Form:  By:.  Attorney for Entity  DIVISION HEADQUARTERS 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100  Telephone: 850-815-4000 www.FondaDsaste.org  STATE LOGISTICS RESPONSE CENTER 2702 Directors Row Orlando, FL 32809-5631    STATE OF FLORIDA  FDEM  DIVISION OF EMERGENCY MANAGEMENT  Ron DeSantis, Governor  Kevin Guthrie, Executive Director  FOR ADOPTION BY A COUNTY OR CITY FIRE DEPARTMENT/DISTRICT OFFICE  STATE OF FLORIDA  DIVISION OF EMERGENCY MANAGEMENT  By:  Date:  Kevin Guthrie, Executive Director or lan Guidicelli, Authorized Designee  COUNTY OR CITY FIRE DEPARTMENT/DISTRICT, STATE OF FLORIDA  By: Title:  By: Title: Date:  Approved as to Form:  By:.  Attorney for Entity  DIVISION EADQUARTERS 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100  Telephone: 850-815-4000 wwwFloridaDsaster.oig  STATE LOGISTICS RESPONSE CENTER 2702 Directors Row Orlando, FL 32809-5631    STATE OF FLORIDA  FDEM  DIVISION OF EMERGENCY MANAGEMENT  Ron DeSantis, Governor  Kevin Guthrie, Executive Director  FOR ADOPTION BY AN EDUCATIONAL DISTRICT  STATE OF FLORIDA  DIVISION OF EMERGENCY MANAGEMENT  By:  Date:  Kevin Guthrie, Executive Director or lan Guidicelli, Authorized Designee  SCHOOL DISTRICT, STATE OF FLORIDA  By: Title:  By:. Title: Date:  Approved as to Form:  By:  Attorney for District  DIVISION HEADQUARTERS 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100  Telephone: 850-815-4000 www-FlpnidaDsaster.arg  STATE LOGISTICS RESPONSE CENTER 2702 Directors Row Orlando, FL 32809-5631    STATE OF FLORIDA  FDEM  DIVISION OF EMERGENCY MANAGEMENT  Ron DeSantis, Governor  Kevin Guthrie, Executive Director  FOR ADOPTION BY STATE COLLEGE, COMMUNITY COLLEGE OR STATE UNIVERSITY  STATE OF FLORIDA  DIVISION OF EMERGENCY MANAGEMENT  By:  Date:  Kevin Guthrie, Executive Director or lan Guidicelli, Authorized Designee  ATTEST:  BOARD OF TRUSTEES STATE COLLEGE, COMMUNITY COLLEGE, or STATE OF FLORIDA BOARD OF TRUSTEES OF UNIVERISTY, STATE OF FLORIDA  OF  By: Clerk  By:  Chairman Date:  Approved as to Form:  By:  Attorney for Board  DIVISION EADQUARTERS 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100  Telephone: 850-815-4000 www.FonidaDisaste.org  STATE LOGISTICS RESPONSE CENTER 2702 Directors Row Orlando, FL 32809-5631    STATE OF FLORIDA  FDEM  DIVISION OF EMERGENCY MANAGEMENT  Ron DeSantis, Governor  Kevin Guthrie, Executive Director  FOR ADOPTION BY A SPECIAL DISTRICT  STATE OF FLORIDA  DIVISION OF EMERGENCY MANAGEMENT  By:.  Date:  Kevin Guthrie, Executive Director or lan Guidicelli, Authorized Designee  SPECIAL DISTRICT, STATE OF FLORIDA  By:. Title:  By: Title: Date:  Approved as to Form:  By:  Attorney for District  DIVISION EADQUARTERS 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100  Telephone: 850-815-4000 www. FloridaDisaster.org  STATE LOGISTICS RESPONSE CENTER 2702 Directors Row Orlando, FL 32809-5631    STATE OF FLORIDA  FDEN  DIVISION OF EMERGENCY MANAGEMENT  Ron DeSantis, Governor  Kevin Guthrie, Executive Director  FOR ADOPTION BY AN AUTHORITY  STATE OF FLORIDA  DIVISION OF EMERGENCY MANAGEMENT  By:  Date:  Kevin Guthrie, Executive Director or lan Guidicelli, Authorized Designee  ATTEST:  BOARD OF TRUSTEES OF AUTHORITY, STATE OF FLORIDA  By:. Clerk  By:.  Chairman Date:  Approved as to Form:  By:  Attorney for Board  DIVISION HEADQUARTERS 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100  Telephone: 850-815-4000 www.F FloridaDisaster.org  STATE LOGISTICS RESPONSE CENTER 2702 Directors Row Orlando, FL 32809-5631    STATE OF FLORIDA  FDEM  DIVISION OF EMERGENCY MANAGEMENT  Ron DeSantis, Governor  Kevin Guthrie, Executive Director  FOR ADOPTION BY A NATIVE AMERICAN TRIBE  STATE OF FLORIDA  DIVISION OF EMERGENCY MANAGEMENT  By:.  Date:  Kevin Guthrie, Executive Director or lan Guidicelli, Authorized Designee  ATTEST:  TRIBAL COUNCIL OF THE  TRIBE OF FLORIDA  By:  By:  Council Clerk  Chairman Date:  Approved as to Form:  By:.  Attorney for Council  DIVISION MEADQUARTERS 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100  Telephone: 850-815-4000 wwwFlonidaDsaster.og  STATE LOGISTICS RESPONSE CENTER 2702 Directors Row Orlando, FL 32809-5631    STATE OF FLORIDA  FDEM  DIVISION OF EMERGENCY MANAGEMENT  Ron DeSantis, Governor  Kevin Guthrie, Executive Director  FOR. ADOPTION BY A COMMUNITY DEVELOPMENT DISTRICT  STATE OF FLORIDA  DIVISION OF EMERGENCY MANAGEMENT  By:  Date:  Kevin Guthrie, Executive Director or lan Guidicelli, Authorized Designee  COMMUNITY DEVELOPMENT DISTRICT, STATE OF FLORIDA  By: Title:  By:. Title: Date:  Approved as to Form:  By:.  Attorney for District  DIVISION HEADQUARTERS 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100  Telephone: 850-815-4000 www.lpndaDsaster.or  STATE LOGISTICS RESPONSE CENTER 2702 Directors Row Orlando, FL 32809-5631    STATE OF FLORIDA  FDEM  DIVISION OF EMERGENCY MANAGEMENT  Ron DeSantis, Governor  Kevin Guthrie, Executive Director  SAMPLE AUTHORIZING RESOLUTION FOR ADOPTION OF  STATEWIDE MUTUAL AID AGREEMENT  RESOLUTION NO.  WHEREAS, the State of Florida Emergency Management Act, Chapter 252, authorizes the State and its political subdivisions to provide emergency aid and assistance in the event of  a disaster or emergency; and  WHEREAS the statutes also authorize the State to coordinate the provision of any equipment, services, or facilities owned or organized by the State or it political subdivisions for use in the affected area upon the request of the duly constituted authority of the area; and WHEREAS this Resolution authorizes the request, provision, and receipt of interjurisdictional mutual assistance in accordance with the Emergency Management Act,  Chapter 252, among political subdivisions within the State; and  NOW, THEREFORE, be it resolved by  that in order to  maximize the prompt, full and effective use of resources of all participating governments in the event of an emergency or disaster we hereby adopt the Statewide Mutual Aid Agreement twhich  is attached hereto and incorporated by reference.  ADOPTED BY: DATE:  Icertify that the foregoing is an accurate copy of the Resolution adopted by  on  BY: TITLE: DATE:  DIVISION HEADQUARTERS 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100  Telephone: 850-815-4000 wwwFonsaDsaster.ory  STATE LOGISTICS RESPONSE CENTER 2702 Directors Row Orlando, FL 32809-5631    STATE OF FLORIDA  FDEM  DIVISION OF EMERGENCY MANAGEMENT  Ron DeSantis, Goveror  Kevin Guthrie, Executive Director  STATEWIDE MUTUALADASREEMENT- SAMPLFATTACHMENT  Encompassed Entities  This notice is an acknowledgment of an amendment to the 2023 SMAA by the Florida Division of Emergency Management ('the Division") which allows parent entities to include individual departments and subdivisions, within their authority, to be listed as SMAA designees eligible By our authority and adoption of the attached 2023 Statewide Mutual Aid agreement, as the parent entity, the following departments and subdivisions will be included as SMAA signatories All entities listed herein will still require access to the DEMES Mutual Aid System for FDEM  for SMAA request and assistance procedures.  for all asset request, assistance, and applicable reimbursement processes:  Reimbursement process requirements.  DIVISION EADQUARTERS 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100  Telephone 850-815-4000 wwforisaDerors  STATELOGISTICS RESPONSE CENTER 2702 Directors Row Orlando, FL 32809-5631