Item: Minutes for: 06/05/2024 Adopted:  B-1 06/19/2024  TheGityof MADERA VALLEYC CENTRAL  Minutes of al Regular Meeting of the Madera City Council and Special Meeting of the Madera City Council  Special Meeting of the Madera City Council as the Groundwater Sustainability Agency and  June! 5, 2024 6:00, p.m.  Council Chambers City! Hall  The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City's website aty www.madera.gov/ive Members of the public may comment on agenda items at thei meeting or remotelyt through an electronic meetingv via phone by dialing (669) 900-6833 enter ID: 837! 5313 6682#. Comments willa alsol be accepted viae email at tycouncelpublicomment@maderagov The Regular meeting, the Special Meeting oft the GSA and the Special Meeting of the Madera City Council  or by regular mail at 205 W. 4th Street, Madera, CA 93637.  were opened. ROLL CALL: Present:  CALLTOORDER: Meeting was called to order at 6:00 p.m.  Mayor Santos Garcia  Mayor Pro Tem Cece Gallegos, District 1 (Absent during special meeting. Arrived at 6:38 p.m.)  Councilmember. Jose Rodriguez, District 2 Councilmember Steve Montes, District3 Councilmember. Anita Evans, District 4 Councilmember Elsa Mejia, District 5 Councilmember. Artemio' Villegas, District 6  Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Representative Roy Santos, City Engineer Keith Helmuth, Community Development Director' Will Tackett, Director of Financial Services Michael Lima, Division Fire Chief. Justin Macomb, Fire Battalion Chief Ralph Duran, Director of Human Resources Wendy Silva, Director of Information Technology Gary Price, Chief of Police Giachino Chiaramonte, Public Works Director Ismael Hernandez, Deputy City Engineer Ellen Bitter, Senior Civil Engineer Matt Bullis, Wastewater Treatment Plant Manager Gabriel Bostan and  Communication: Specialist. Joseph Carrello. INVOCATION: Councilmember Evans PLEDGE OF ALLEGIANCE: Councilmember Evans APPROVAL OF AGENDAS: ABSTAIN: NONE.  ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, THE AGENDAS WERE APPROVED BY A 6/0 VOTE. NOES: NONE. ABSENT: MAYOR PRO TEM GALLEGOS.    Mayor Garcia announced that Council would be hearing the Special Meeting sewer item first and then  they would continue with the regular meeting.  A. A-1  PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:  Emergency Repairs to Avenue 13 Sewer Trunk Main between Granada Drive and Road: 24 Recommendation: Adopt a Resolution making a finding of emergency relating to sewer  failure ont the: sewer maini in Avenue 13 between Granadal Drive and Road 24, affirming the emergency actions taken by the City Manager to make emergency repairs on the sanitary sewer main, and ratifying the award ofe emergency contracts without competitive bidding for the emergency repairs on the sewer main (Report by Keith Helmuth)  No Public Comment was presented. Public Comment was closed.  ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER MONTES, ITEM A-1 WAS APPROVED BY A 6/0 VOTE. NOES: NONE. ABSENT: MAYOR PRO TEM  GALLEGOS. ABSTAIN: NONE. RES24-80  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, MAKING A FINDING OF EMERGENCY RELATING TO: SEWER FAILURES ON THE SEWER MAIN AT AVENUE 13 BETWEEN GRANADA DRIVE AND ROAD 24, AFFIRMING THE EMERGENCY ACTIONS TAKEN BY THE CITY MANAGER TO MAKE EMERGENCY REPAIRS ON THE SANITARY SEWER MAIN, AND RATIFYING THE AWARD OF EMERGENCY CONTRACTS WITHOUTCOMPETTIVE BIDDINGFOR THE MERGENC/REPAIRSONTHE  SEWER MAIN  The Special Meeting was concluded at 6:20 p.m.  Council continued with the Regular Meeting/Special Meeting of the Groundwater Sustainability Agency.  PRESENTATIONS:  1. Proclamation Recognizing. Juneteenth Day 2. Proclamation Recognizing PRIDE Month  PUBLICC COMMENT:  The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes. Speakers willl be asked, but are not required, to identify themselves ands statet the subject of their comments. Ifthe subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as al Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council Lynette Lomeli, Executive Director of Madera Coalition for Community Justice stated they are planning thet first ever Pride event to be held on Saturday, June 22nd from 5:00 p.m. -8 8:00 p.m. at the Community Kyle Savage, Congressman. John Duarte's Field Representative for Madera/Fresno County recognized the City's outstanding sewer trunk line failure. Hes stated they will be holding a Service Academy information  does not respond to public comment at this time.  Garden located at 611 4th Street.  Cityo ofi Madera 205 W.4 4th Street Madera, CA 93637  City Council Minutes June5 5, 2024 Page 2of9    night on. June 17th at Castle Air Museum in Atwater at 6:00 p.m. Itv was National Police Week three weeks ago and it was National Peace Officer Memorial Day on May 15th. He advised that Congressman Duarte voted for thel bipartisan Improving Law Enforcement Officer Safety and Wellness Through Data Act. Johanna Torres thanked Council fort the proclamations that recognized two communities. She mentioned the Pride Event that the Madera Coalition For Community. Justice will be holding. Ms. Torres asked that A member of the community stated that the NAACP, along with the Madera County Arts Council, is  Council consider financially supporting al historic safe space. sponsoring an art exhibit on. June 13th from 5:00 p.m.-7:00 p.m. No further Public Comment was presented. Public Comment was closed.  A. B.  PUBLIC HEARINGS: None CONSENT CALENDAR:  Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar andi it willl be considered: separately. City Clerk Alicia Gonzales announced that Mayor Pro Tem had arrived at 6:38 p.m. No Public Comment was presented. Public Comment was closed.  ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER RODRIGUEZ, THE CONSENT CALENDAR WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. Recommendation: Approve the City Council Minutes of May 15, 2024 (Report by Alicia Recommendation: Review Register of Audited Demands Report for May 4, 2024 to May 24, Recommendation: This report is submitted fori informational purposes only and there is no B-4 Update to Administrative Policy 45: Injury and Illness Prevention Program to Include the  NOES: NONE. ABSENT: NONE. ABSTAIN: NONE.  B-1 Minutes- - May 15, 2024  Gonzales)  B-2 Informational Report on Register of Audited Demands  2024 (Report by Michael Lima)  B-3 Informational Report on Contract City Attorney Services and Litigation Expenditures  action requested from the City Council (Report by Arnoldo Rodriguez)  Workplace Violence Prevention Plan Recommendation: Adopt al Resolution:  1. Approving revisions to Administrative Policy (AP) No. 45: Injury and Illness Prevention Program (IPP) to add AP 45.2: Workplace Violence Prevention Plan in compliance with Cal/OSHA Requirements under California Senate Bill (SB) 553; and 2. Rescinding Administrative Policy 32: Safety in the Workplace = Prohibition of Weapons &Threats of Violence (Report by Wendy  Silva)  CityofN Madera 205 W.4 4ths Street Madera, CA 93637  City Council Minutes June5,2 2024 Page 3of9    RES24-67  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, APPROVING AP 45.2: WORKPLACE VIOLENCE PREVENTION PLAN AND RESCINDING AP 32: SAFETY IN THE WORKPLACE PROHIBITION OF WEAPONS & THREATS OF VIOLENCE  B-5 Acceptance of Repairs at the Centennial Park Pool Complex  Recommendation: Staff recommends that the City Council approve Minute Order  Approving:  1. Acceptance of the Repairs at the Centennial Park Pool Complex 2. The Recording of Notice of Completion (Report by. Joseph Hebert)  located at 221 Flume Street; and  B-6 Adoption of Updated District Boundary to Include Property Annexed into the City (Country  Club Drive-Martin Street Annexation)  Recommendation: Waivet thei fullr reading and adopt an Ordinance of the City Council oft the  City of Madera amending Subsection C(3) of Section 2-1.21 of the City Municipal Code to adopt revised district boundaries by title only, including CEQA Guidelines Section 15061(b)(3) determination (Report AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MADERA AMENDING SUBSECTION (C)(3) OF SECTION 2-1.21 OF CHAPTER 1 OF TITLE II OF THE MADERA MUNICIPAL CODE AND ADOPTING REVISED  by Alicia Gonzales)  ORD1010C.S.  DISTRICTVOTING BOUNDARIES  B-7 Approval of Fleet Rollup Door Removal and Replacement Contract  Recommendation: Adopt ar resolution awarding a contracti tol DLE Batty, Inc. for the Removal  and Replacement of Fleet Rollup Doors int the amount of $162,191.80, anda ai finding ofa Class 1CEQA Categorical Exemption (ExistingFacilities) RESOLUTION AWARDING A CONTRACT UNDER INVITATION FOR BIDS (IFB) NO. 202324-21 TO D LE BATTY, INC. FOR THE REMOVAL AND REPLACEMENT OF FLEET ROLLUP DOORS IN THE AMOUNT OF  (Report by Michael Lima)  RES24-68  $162,191.80  B-8 General Election for Mayor and Council Districts 2, 4, ande 6  Recommendation: Adopt al Resolution callingf for and requesting consolidation oft the City's  General Municipal Election with the General Election on November 5, 2024, for the election of City Council elected to serve as Mayor and Council Districts 2, 4, and 6; and requesting that the Madera County Clerk render election services relating to the conduct of the election A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, CALLING FOR AND GIVING NOTICE OF THE HOLDING OFA GENERAL MUNICIPAL ELECTION FOR THE ELECTION OF CERTAIN MUNICIPAL OFFICERS OF1 THE CITYOFI MADERAFOR COUNCIL MEMBERS OF DISTRICTS2, 4, AND6, ANDE FOR1 THE ELECTION OFI MAYOR AT-LARGE  (Report by Alicia Gonzales)  RES24-69  City of Madera 205 W. 4th Street Madera, CA 93637  City Council Minutes June5 5, 2024 Page4 4of9    TO BE HELD IN THE CITY OF MADERA ON NOVEMBER 5, 2024 AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES; REQUESTING CONSOLIDATION THEREOF WITHTHESTATEWIDE ELECTIONTOBEHELD ON THE SAME DATE; AND REQUESTING THAT THE MADERA COUNTY BOARD OF SUPERVISORS AUTHORIZE THE MADERA COUNTY CLERKTO RENDER SPECIFIED! SERVICESTOTHE CITYOF MADERARELATNGTOTHE  CONDUCT OF THE GENERAL MUNICIPAL ELECTION  C. D.  WORKSHOP:  C-1 Budget Workshop (Report by Michael Lima)  PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:  D-1 City's Participation int the 4th of. July Community Event Recommendation: Adopt Resolutions:  1. Authorizing upt to $8,000 in payment tot the Greater Madera Kiwanis should the 4th of. July Community Event not raise adequate funds; 2. Approving a Budget Amendment to the Fiscal Year 2023/2024 Operating Budget to appropriate General Fund balancei for payment 3. Waiving the fees to cover the costs of police services of $2,068  and  toi the Greater Madera Kiwanis; and (Report by Giachino Chiaramonte)  No Public Comment was presented. Public Comment was closed.  ON MOTION BY MAYOR PRO TEM GALLEGOS AND SECONDED BY COUNCILMEMBER RODRIGUEZ,ITEMD-1AUTHORIZING UPTOSS,00ONOTS8,O0INPAYMENT WAS APPROVED UNANIMOUSLYI BYA7/0VOTE. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE.  RES24-70  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA AUTHORIZING UP TO $5,000 IN PAYMENT TO THE GREATER MADERA KIWANIS SHOULD THE 4TH OF JULY COMMUNITY EVENT NOT RAISE A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, AUTHORIZING AND APPROVING AMENDMENTS TO THE ARESOLUTION OF1 THE CITYC COUNCIL OF THE CITYOFI MADERA) WAIVING THE FEES TO COVER COSTS OF POLICE SERVICES FOR THE 4TH OF. JULY COMMUNITY EVENT FOR THE GREATER MADERA KIWANIS IN THE  ADEQUATE FUNDS  RES24-71 RES24-72  CITY OF MADERA FISCAL YEAR: 2023/2024 BUDGET  AMOUNT OF $2,068  D-2 Piggyback purchase agreements for Fleet Division-related purchase  Recommendation: Adopt al Resolution approving Sourcewell piggyback agreement with PB  Loader Corporation fori the purchase of an all-electric utilityt truck ini the amount of $129,016.41 fort the Facilities Division and approve al Budget  City of Madera 205 W.4 4th Street Madera, CA 93637  City Council Minutes June5, 2024 Page5of9    Amendment in the amount of $46,517 to fund the recommended  purchase (Report by Michael Lima)  Nol Public Comment was presented. Public Comment was closed.  ONMOTIONI BY COUNCILMEMBER MONTES ANDSECONDED BY MAYORF PROTEMGALLEGOS, ITEM D-2 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE.  ABSTAIN: NONE. RES24-73  RESOLUTION APPROVING SOURCEWELL PIGGYBACK AGREEMENT WITH PB LOADER CORPORATION FOR THE PURCHASE OF AN ALL-ELECTRIC UTILITY TRUCK FOR THE FACILITIES DIVISION IN THE AMOUNT OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, AUTHORIZING AND APPROVING AMENDMENTS TO THE  $129,016,41  RES24-74  CITY OF MADERA FISCAL YEAR 2023/2024  D-3 Schedule "A" Agreement with the California Department of Forestry and Firel Protection (CAL  FIRE) from. July 1, 2024, to. June 30, 2025, for Fire Service Operations  Recommendation: Adopt al Resolution approving a new Schedule "A" agreement with the  California Department of Forestry and Fire Protection (CAL FIRE) from July 1, 2024, to. June 30, 2025, for $6,236,553 (Report by Justin Macomb)  No Public Comment was presented. Public Comment was closed.  ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-3 WAS APPROVED UNANIMOUSLY BY A7 7/0 VOTE. NOES: NONE. ABSENT: NONE.  ABSTAIN: NONE. RES24-75  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, APPROVINGANEWS SCHEDULE' "A" AGREMENTWITHTHE CALIFORNIA DEPARTMENT OF FORESTRY AND FIREPROTECTION (CAL FIRE) FROM JULY 1, 2024, TO JUNE 30, 2025, FOR FIRE SERVICE OPERATIONS, AND AUTHORIZING THE MAYOR TO SIGN THE  AGREEMENT ON BEHALF OF THE CITYOF MADERA  D-4 Purchase of Real Property located at 16564 N. Lake Street (APN: 038-030-028) for Planned  Northeast Water Storage Tank Recommendation: Adopt al Resolution:  1. Approving the Agreement for Purchase ofap portion of Reall Property located at 16564 N. Lake Street (APN: 038-030-028) for $222,000 2. Accepting the Grant Deed (Report by Keith Helmuth)  and Joint Escrow Instructions; and  No Public Comment was presented. Public Comment was closed.  ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-4 WAS APPROVED UNANIMOUSLY BY A7/0 VOTE. NOES: NONE. ABSENT: NONE.  ABSTAIN: NONE. RES24-76  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, APPROVING. AN AGREEMENTI FOR PURCHASE AND: SALEOF  City ofMadera 205 W. 4th Street Madera, CA 93637  City Council Minutes June5 5,2 2024 Page 6of9    REAL PROPERTY FOR APN: 038-030-028 FOR A NEW WATER STORAGE  TANK  D-5 Caltrans State Route 145 Yosemite Avenue Project Cooperative Agreement Local Only  Contribution  Recommendation: Adopt a Resolution Approving Cooperative Agreement - Local  Contribution Only (Agreement) in the amount $3,000,000 with State of California Department of Transportation (Report by Keith Helmuth)  Nol Public Comment was presented. Public Comment was closed.  ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER MONTES, ITEM D-5 WAS APPROVED UNANIMOUSLY BY A7/0 VOTE. NOES: NONE. ABSENT: NONE.  ABSTAIN: NONE. RES24-77  A RESOLUTION APPROVING COOPERATIVE AGREEMENT - LOCAL CONTRIBUTION ONLY WITH STATE OF CALIFORNIA DEPARTMENT OF  TRNSPORTATION IN THE AMOUNT OF$ $3,000,000  D-6 Measure T2024 Draft Expenditure Plan  Recommendation: Adopt a Resolution Approving the Draft 2024 Measure T Expenditure Sandra Uribe, Policy Advocate forl Leadership Council with. Justice and/ Accountabilityv who works closely with the communities of Fairmead and La Vina stated that there are things lacking in the Measure to comply with community demands and requirements. She stated that there should be community engagement going forward; a 30-day public comment period; funds used exclusivelyt fore existing communities andr not usedf for capacity expansion projects; and ensuring that 80%i is going tol local streets and roads asi it says regional boundaries but should stay! local. ON MOTION BY COUNCILMEMBER RODRIGUEZ AND SECONDED BY MAYOR PRO TEM GALLEGOS, ITEM D-6 WAS APPROVED BY A 6/1 VOTE. NOES: COUNCILMEMBER MEJIA.  Plan (Report by Keith Helmuth)  Not further Public Comment was presented. Public Comment was closed.  ABSENT: NONE. ABSTAIN: NONE.  THE MOTION PASSED' WITH THE FOLLOWING VOTE:  YES:6  MAYOR PROTEM GALLEGOS COUNCILMEMBER RODRIGUEZ COUNCILMEMBER MONTES COUNCILMEMBER EVANS COUNCILMEMBER VILLEGAS MAYOR GARCIA COUNCILMEMBER MEJIA  NO:1 RES24-78  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, APPROVING THE MEASURET2024 EXPENDITURE! PLAN  D-7 Temporary authority for the City Manager to offer higher than C-step for Deputy City  Engineer, Senior Civil Engineer, and Senior Planner candidates  Recommendation: Adopt a Resolution providing the City Manager temporary authority to  offer candidates considered for Deputy City Engineer, Senior Civil  City ofMadera 205 W.4 4hs Street Madera, CA 93637  City Council Minutes June5, 2024 Page7of9    Engineer, and Senior Planner positions higher than C-step on the assigned salary range fort the classifications (Report by Wendy Silva)  ON MOTION BY MAYOR PRO TEM GALLEGOS AND SECONDED BY COUNCILMEMBER MEJIA, ITEM D-7 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE.  ABSTAIN: NONE. RES24-79  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA PROVIDING THE CITY MANAGER TEMPORARY AUTHORITY TO OFFER DEPUTYCITYENGINEER,SENIOR CIVIL ENGINEER, AND SENIOR PLANNER CANDIDATES HIGHER THAN C-STEP ON THEASSIGNED SALARY RANGE  E.  ADMINISTRATIVE REPORTS: Year Evaluation and Update of the GSP  E-1 Madera Subbasin Joint Groundwater Sustainability Plan (GSP) - Re-Consideration of Five-  Recommendation: Receive Report and provide direction regarding information provided to Recommendation: Approve al Minute Order Approving thel Mayor's Appointment ttot thes San ON MOTION BY COUNCILMEMBER RODRIGUEZ AND SECONDED BY COUNCILMEMBER EVANS, ITEM E-2 SELECTING MAYOR GARCIA AS THE PRIMARY REPRESENTATIVE WAS APPROVED UNANIMOUSLY BYA7/0VOTE. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE. Recommendation: This report is submitted fori informational purposes only and there is no This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (ili) to initiate future agenda items., and (iv) to take action on matters initiated under this section of the agenda. Under this section the Council may take action only on items  the City Council (Report by Keith Helmuth)  E-2 MayorsAppointment tot the San. Joaquin River Conservancy Board  Joaquin River Conservancy Board (Report by Alicia Gonzales)  E-3 PG&E Policy and Customer Resource Update  action requested from the City Council (Report by Arnoldo Rodriguez)  F.  COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDAI ITEMS:  specifically agendized and which meet other requirements for action. ever MPOA golft tournament this Friday at thel Dragonfly Golf Club.  Mayor Pro Tem Gallegos had nothing to report.  Councilmember Rodriguez thanked the MPOA (Madera Police Officer Association) for the first Councilmember Montes thanked staff for their work at the Avenue 13 sewer linet failure. Councilmember Evans thanked everyone for their work at the Avenue 13 sewer line failure. She reminded everyone that there willl be al Juneteenth celebration at Courthouse Park on. June Councilmember Mejia thanked staffi fort the cooling centers. She mentioned that Maderal Metro promoted the cooling centers by putting out notices in English and Spanish. She alsomentioned that the Police Department had their lobby open to customers and they also provided water  19th starting at 10:00a.m.  City of Madera 205 W.4 4th Street Madera, CA 93637  City Council Minutes June5,2024 Pages 8of9    for those customers. Councilmember Mejia mentioned that their used to be a Splash Park at Rotary Parka and would like the Splash Park considered during budget talks. Councilmember Villegas stated that he attended the Pioneer Technical Center graduation this  morning and that 41 students graduated. Mayor Garcia had nothing to report. CLOSED SESSION: None  G.  ADIOURNMENT: Meeting was adjourned at 9:38 p.m.  PN bmapk ALICIAGONZALES, City.Clerk   -  ZELDAI  Clerk  LEON, Deputy City  OF B  s0 March 27. 1907 ALIFORN  City of Madera 205) W.4 4hs Street Madera, CA 93637  City Council Minutes June5,2024 Page 9of9