MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BRADBURY HELD ON TUESDAY, MARCH 20, 2018  MEETING CALLED TO ORDER:  The Regular Meeting of the City Council of the City of Bradbury was called to order by Mayor Lathrop at 7:00 p.m. Mayor Lathrop led the Pledge of Allegiance. PRESENT: Mayor Lathrop, Mayor Pro-Tem Pycz, Councilmembers Barakat, Hale and Lewis STAFF: City Manager Kearney, City Attorney Reisman, Cody Howing (RKA), City Clerk Saldana and Management Councimember Hale made a motion to approve the agenda to proceed with City business. Councimember Lewis seconded Inc compliance with the California Political Reform. Act, each City Councimember has the responsibility to disclose direct or indirect potential for a personal financial impact as a result of participation in the decision making process concerning agenda City Attorney Reisman stated that he was not aware of any  ROLL CALL:  Analyst Santos Leon the motion which carried.  APPROVAL OF AGENDA:  DISCLOSURE OF ITEMS REQUIRED BY GOV.CODE SECTION 1090 & 81000  ET SEQ,:  items.  conflicts of interest. None  PUBLIC COMMENT: CONSENT CALENDAR:  All items on the Consent Calendar are considered by the City Council to be routine and will be enacted by one motion unless a Councilmember requests otherwise, in which case the item will be removed and considered by separate action. All Resolutions and Ordinances for Second Reading on the Consent Calendar are deemed to "waive further reading and A. Minutes - Regular City Council Meeting of February 20, 2018 B. Resolution No. 18-07: Demands & Warrants for March 2018 . Monthly Investment Report for ther month ofF February 2018 D. Final Acceptance - Lemon Avenue Sewer Extension Project E. Agreement with Michael Baker International for Contractual Work on thel Proposed Subdivision and Development Project! known as the' "Oak View Estates" int the Bradbury Estates F. Second! Reading and Adoption of Ordinance No. 354: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BRADBURY AMENDING THE BRADBURY MUNICIPAL CODE REGARDING PARKINGI PROHIBITIONS ON DESIGNATED G. Resolution No. 18-08: Providing for the Appointment tot the Offices oft this Cityt that were tol be elected on Tuesday, June 5,2 2018 Mayor Lathrop pulled items A, F and G from the Consent  adopt."  STREETS  ITEMI El PULLED FROM CONSENT CALENDAR:  Calendar for discussion.  Minutes CC Meeting March 20,2018 Page 1 of6    FEB 20, 2018 MINUTES:  Mayor Lathrop had the following correction to page 5 of the February 20, 2018 Minutes: Mayor Lathrop stated that he prefers story poles for all projects in the City of Bradbury that have potential view impacts as a curtesy to people who already Councimember Lewis stated that under designated streets "Mount Olive Drive northerly of Mount Olive Lane" is not marked as ar no parking zone with signs. City Manager Kearney stated that staff will check on the signs and could also send Mayor Lathrop stated that page 1 of Resolution No. 18-08 needs to be corrected to read "for the full term of four years, Councimember Hale made a motion to approve the Consent Calendar, as amended. Mayor Pro-Tem Pycz seconded the motion, which was carried by the following roll call vote: AYES: Mayor Lathrop, Mayor Pro-Tem Pycz, Councilmember Barakat, Hale and Lewis  live here.  ORDINANCE NO. 354:  letters to the affected residents.  RESOLUTION NO. 18-08: MOTION TO APPROVE CONSENT CALENDAR: APPROVED:  ending June 2022.  NOES: None ABSENT: None Motion passed 5:0  DISCUSSION - DRAFT STORY POLE POLICY:  City Manager Kearney stated that during the February 2018 meeting, staff presented a report to Council for discussion on the City's Story Pole Policy. Currently, as it is written in Bradbury Municipal Code (BMC) Section 9.43.030, staff may request the use of story poles for any proposed project that may have a possible impact on the view or vista of any pre- existing structure. Additionally, the City Council and/or Planning Commission may also informally request story poles during the Following the discussion, the City Council directed staff to draft ai formalized Story Pole Policy for review and approval. Itisr recommended that the City Council review the draft Story Pole Policy and provide direction to staff on how to proceed. The City Council may elect to review and approve the policy during the meeting, or it may elect to send the policy to the Mayor Lathrop suggested to add the following language under Discretionary Review" to the draft Story Pole Policy: The City Planner shall find that a project affects the views from adjacent properties and request a Story Pole Plan from the applicant if it is reasonably conceivable that an adjacent property resident may believe his or her view will be impacted. Where it is a close questions, the City Planner should err on  public hearing on an item.  RECOMMENDTION:  Planning Commission for review.  DISCUSSION:  the side of requiring a Story Pole Plan.  Minutes CC Meeting March 20, 2018 Page2of6    RECOMMENDATION: DIRECTION TO STAFF:  It is recommended that the City Council review the City's story pole policy and provide further direction to staff. Following discussion, the City Council directed staff to send the draft Story Pole Policy to the Planning Commission for review and comments. City Manager Kearney stated that staff will try toadd the Story Pole Policy to the March 28, 2018 Planning City Manager Kearney stated that in response to the discussion during the February 2018 meeting, the City Council direct staff to strengthen the City's current Property Maintenance Standards. The Council also directed staff to move forward with drafting an ordinance regulating uninhibited and unoccupied residential property. In response to Council's direction, staff is presenting the following two ordinances for Council's review  Commission agenda.  INTRODUCTION, AND FIRST READING OF ORDINANCES NO. 355 &: 356:  and approval: Ordinance No. 355:  AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BRADBURY AMENDING THE BRADBURY MUNICIPAL CODE REGARDING  ROPERIYMANTENANCE STANDARDS Ordinance No. 356:  AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BRADBURY AMENDING THE BRADBURY MUNICIPAL CODE REGARDING City Manager Kearney stated that draft Ordinance No. 356 closely resembles the ordinance of the City of San Marino. Mayor Pro-Tem Pycz inquired about enforcement of Ordinance No. 356. City Manager Kearney replied that it will be challenging. Ordinance No. 356 establishes an uninhabited residential registry. The process would be defined and staff would need to keep continual record of uninhabited properties. Additionally, the City Council may consider a fee associated with such registry. The City of San Marino charges $50.00. City Attorney Reisman stated that the City Council can only establish a fee by Resolution, which is not on the agenda for Mayor Lathrop proposed numerous language changes to Ordinance No. 355. City Attorney Reisman stated that the language in the Ordinance is standard language which is used most cities for property maintenance standards. Itis recommended that the City Council introduce for first reading, by title only, Ordinances No. 355 and No. 356.  UNINHABITED RESIDENTIAL PROPERTY  DISCUSSION:  tonight.  RECOMMENDATION:  Minutes CC Meeting March 20, 2018 Page 3 of6    MOTION FOR ORDINANCE NO. 355:  Councimember Lewis made a motion to introduce for first reading, by title only, Ordinance No. 355: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BRADBURY AMENDING THE BRADBURY MUNICIPAL CODE REGARDING PROPERTY MAINTENANCE STANDARDS. Councimember Barakat seconded the motion, which was carried by the following roll call vote: AYES: Mayor Pro-Tem Pycz, Councilmembers Barakat, Hale and Lewis NOES: Mayor Lathrop ABSENT: None Motion passed 4:1  MOTION FOR ORDINANCE NO. 356:  Councimember Barakat made a motion to introduce for first reading, by title only, Ordinance No. 356: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BRADBURY AMENDING THE BRADBURY MUNICIPAL CODE REGARDING UNINHABITED RESIDENTIAL PROPERTY. Councimember Hale seconded the motion, which was carried by the following roll call vote: AYES: Mayor Lathrop, Mayor Pro-Tem Pycz, Councimembers  Barakat, Hale and Lewis NOES: None ABSENT: None Motion passed 5:0  ADMINISTRATIVE FEE:  City Manager Kearney asked the Council about charging an administrative fee. City Attorney Reisman stated that the City Council needs to do a fee study, a report and adopt a City Manager Kearney stated that during the February meeting, the City Council discussed renewing the City's Utility User Tax (UUT). As part of the discussion, Council directed staff to return at the March meeting with an update on the City's stormwater Iti is recommended that the City Council receive this report. Following discussion, Councimember Barakat made a motion to place the UUT renewal on the November ballot. Councilmember Lewis seconded motion. AYES: Councilmembers Barakat, Hale and Lewis NOES: Mayor Lathrop, Mayor Pro-Tem Pycz  Resolution at a later date.  DISCUSSION - RENEWAL OF THE UTILITY USER TAX:  obligations.  RECOMMENDATION: MOTION FOR PURPOSE OF DISCUSSION: ROLL CALL VOTE:  ABSENT: None ballot.  City Attorney Reisman stated that the motion failed because 4 votes are required to move forward to place a measure on the No further action was taken by the City Council at this time.  NO ACTION TAKEN:  Minutes CC Meeting March 20, 2018 Page 4 of6    MATTERS FROM THE CITY MANAGER:  City Manager Kearney stated that staff is moving forward with public street tree trimming and asked the Council if the City should replace trees that had to be removed. Councilmember Barakat said no, Mayor Lathrop stated that we should. The City has a list of tree stumps and could offer residents free trees to plant (not in the right-of-way). Staff was directed to agendize City Manager Kearney stated that the City has $130,000 in Rule 20A money to fund undergrounding utilities. City Manager Kearney asked the Council if they were interested in selling the Rule 20A money since $130,000 is not enough to do any significant undergrounding project. The Council said no. City Manager Kearney reported that the Sheriff's Department recently discovered $50,000 in unspent COPS funds. With this money the City could double up on traffic patrol for one year. Councimember Barakat suggested that the Sheriff's Department refund the recently issued Check in the amount of $31,000 and keep the $50,000. City Manager Kearney stated that he did not know if refunding the COPS funds was an option. Councimember Barakat stated that he did not want to spend all this money in one year. Councimember Hale stated City Manager Kearney stated that the City has $286,000 in restricted funds for road work. $7,500 needs to be spent in this fiscal year. The City is planning to spend $150,000 in the next fiscal year to slurry seal the City streets. It was suggested to spend $7,500 to fix both ends of Royal Oaks Drive North and to fix a bad patch on Royal Oaks Drive left by a Cal-Am Water City Manager Kearney stated that he will be on vacation from City Attorney Reisman stated that he will undergo ear surgery on April 4th and will not be available during that week.  this item fori further discussion.  that he needs more time to think about this.  repair.  May 18 to June 1, 2018.  MATTERS FROM THE CITY ATTORNEY: MATTERS FROM THE CITY COUNCIL:  MAYORI LATHROP: MAYOR PRO-TEM PYCZ: COUNCILMEMBER BARAKAT:  Nothing to report Nothing to report  Councimember Barakat stated that City Treasurer Laurie Stiver was offended by a recent Bradbury Newsletter article on the front page looking for a "new" Treasurer. City Manager Kearney stated that he already apologized to Ms. Stiver but that the City has an obligation to advertise" appointed  positions when the term expires. Nothing tor report Nothing tor report  COUNCILMEMBER HALE: COUNCILMEMBER LEWIS:  Minutes CC Meeting March 20, 2018 Page 5 of6    ITEMS FOR FUTURE AGENDAS:  Public Street Tree Trimming and possible replacement of  removed trees. CLOSED SESSION  PUBLIC EMPLOYEE PERFORMANCE EVALUATION:  The City Council convened to a Closed Session to discuss Public Employee Performance Evaluation pursuant to Government Code Section 54957(b)(4) Title: VCA Code Group (Building & Safety Services) The City Council reconvened into Open Session and to announce any action taken. City Attorney Reisman reported that the City Council discussed the matter. No formai votes At8:20 p.m. Mayor Lathrop adjourned the meeting to Tuesday,  RECONVENE INTO OPEN SESSION:  were taken..  ADJOURNMENT:  April 17,2018 at7:00p pm. H  BRADBURY  ATTEST:  Claudia Ballona CITY CLERK - CITY OF BRADBURY  Minutes CC Meeting March 20, 2018 Page6 of6