MINUTES OF AI REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BRADBURY HELD ON TUESDAY, JULY 19, 2022 AT THE BRADBURY CIVIC CENTER 600 WINSTON AVENUE, BRADBURY, CA 91008  CALIFORNIA GOVERNMENT CODE SECTION 54953(e)(1):  Pursuant to California Government Code Section 54953(e)(1), the City is allowing Councimembers, Staff and the public to participate in this meeting by means of a Zoom video or telephone call. Participants will be able to hear the entire proceedings and be able to speak during Public Comment, Public Hearing, and other authorized times. Members of the public must maintain silence and mute their microphones and The Regular Meeting of the City Council of the City of Bradbury was called to order by Mayor Pro-Tem Lathrop at 7:00 p.m. PRESENT: Mayor Pro-Tem Lathrop, Councilmembers Barakat,  telephones except during those times. followed by the Pledge of Allegiance. Hale, Lewis and Bruny ABSENT: None  MEETING CALLED TO ORDER:  ROLL CALL:  STAFF: City Manager Kearney, City Attorney Reisman, Assistant City Attorney Kranitz, City Clerk Saldana and Mayor Pro-Tem Barakat made a motion to approve the agenda to proceed with City business. Councimember Hale seconded Councimember has the responsibility to disclose direct or indirect potential for a personal financial impact as a result of participation in the decision-making process concerning City Attorney Reisman stated that he was not aware of any  Management Analyst Musa  APPROVAL OF AGENDA:  the motion, which carried unanimously.  DISCLOSURE OF ITEMS REQUIRED BY Incompliance with the California Political Reform Act, each City  GOV. CODE SECTION 1090 & 81000  ETSEQ;:  agenda items. conflicts of interest. None  PUBLIC COMMENT: CONSENT CALENDAR:  All items on the Consent Calendar are considered by the City Council to be routine and will be enacted by one motion unless a Councilmember requests otherwise, in which case the item will be removed and considered by separate action. All Resolutions and Ordinances for Second Reading on the Consent Calendar are deemed to "waive further reading and  adopt."  A. Minutes: Regular Meeting of June 21, 2022 B. Minutes: Adjourned Meeting of June 26, 2022 Resolution No. 22-19: Demands & Warrants for. July 2022 D. Monthly Investment Reportf for ther month of June 2022  Minutes CC Meeting July 19,2022 Page 1of6    E. Resolution No. 22-20: Authorizing Signatures for Accounts int the F. Second Reading and Adoption of Ordinance No. 383: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BRADBURY, CALIFORNIA, AMENDING VARIOUSPROVISIONS OF TITLE IX (DEVELOPMENT CODE) OF THE BRADBURY MUNICIPAL CODE RELATING TO SENATE BILL 9 AND SECONDARY LIVING QUARTERS 3. Resolution No. 22-21: Approval of Project Funded by SB1: The Road Repair and Accountability Act City Manager Kearney stated that there was one correction to the June 21, 2002 minutes (first paragraph on page 5). Mayor Lathrop (not Councilmember Hale) requested that Burrtec's power point presentation be included in the agenda packet next City Manager Kearney stated that there is a correction to the Demands & Warrants. Checks #17026 and #17027, payable to RKA, have been voided and the charges related to the Starlite Sewer Extension removed. The Starlite Sewer Extension is a Bradbury Estates Project and should not be billed to the City. Replacement Checks #17040 and #17041 to RKA have been Councilmember Hale made a motion to approve the Consent Calendar as amended. Councilmember Lewis seconded the motion, which was carried by the following roll call vote: AYES: Mayor Lathrop, Mayor Pro-Tem Barakat, Councilmembers Hale, Lewis and Bruny NOES: None ABSENT: Councilmember Bruny Motion passed 5:0  name of" "City of Bradbury"  CORRECTION TO MINUTES AND DEMANDS & WARRANTS:  year.  added to the revised Demands & Warrants.  MOTION TO APPROVE CONSENT CALENDAR: APPROVED:  PRESENTATION BY SOUTHERN CALIFORNIA EDISON POSTPONED TO AUGUST MEETING:  Jeannette Soriano, Government Relations Manager, was online to make a presentation to the City Council regarding Edison's wildfire prevention efforts. Due to technical difficulties with the sound, the City Council asked Ms. Soriano to attend the August City Council meeting to make the presentation in person. City Manager Kearney stated that Government Code Section its Safety Element (the Safety Chapter of the Health and Safety California Government Code Section 65302(g) relating to Safety Elements of the General Plan has been amended to include analysis of additional topics, including those related to wildfires and climate adaptation and resiliency. While the recent hazard mitigation plan addresses many of the wildfire requirements, it does not address climate adaptation and resiliency. Staff does not have the expertise to prepare this  APPROVAL OF CONSULTANT GROUP FOR UPDATE OF THE SAFETY ELEMENT OF THE GENERAL PLAN:  AGREEMENT WITH DE NOVO PLANNING 65302(g) regulating General Plans requires the City to update CHAPTER OF THE HEALTH AND SAFETY Element) with the revision oft the Housing Element.  update.  Minutes CC Meeting July 19, 2022 Page 2 of6    The City reached out to two consultants that is has been working with to obtain a proposal for the update of the Safety Chapter of the Health & Safety Element. Only De Novo Planning Group provided a response. De Novo is a well- respected planning firm that has prepared Safety Element updates for a number of cities (i.e. Gardena and Hawhorne). De Novo has provided a proposal for $37,250. The project is billed on the time expended, buti iti is a "not-to-exceed contract." Staff has checked with other cities updating their Safety Element as to costs and iti is in line with those cities. Itis recommended that the City Council approve the Agreement between the City of Bradbury and De Novo Planning Group, Inc. for services to update the City's Safety Element and a not-to-exceed amount of $37,250. Councilmember Hale inquired why we need to do this now. Assistant City Attorney Kranitz stated that it is usually done concurrenty with the Housing Element Update. Councilmember Bruny asks ift there was anything else the City has to do as part of the Housing Element Update. Lisa Kranitz clarified that the Safety Element is part of the General Plan, not the Housing Mayor Bruce Lathrop inquired about the due date. City Manager Kearney stated that the project schedule is included Councimember Lewis stated that he would like to see a work product from De Novo, because he is afraid they will take another city's Safety Element and just cut and paste it for Bradbury. Acting City Attorney Kranitz stated that the Safety Element is not a cut and paste project. Councimember Hale stated that he would like to see progress reports at the next two City Council meetings. Mayor Lathrop made a motion to approve the Agreement between the City of Bradbury and De Novo Planning Group, Inc. for services to update the City's Safety Element at a not-to- exceed amount of $37,250. The motion died to a lack of Assistant City Attorney Kranitz stated that the City could be sued for not having a complete General Plan. Mayor Lathrop wants De Novo to focus on fire safety. Councilmember Hale suggested to postpone the discussion for one month and get a sample of another city's Safety Element.  PROPOSAL:  RECOMMENDATION:  DISCUSSION:  Element.  int the proposal.  MOTION DIED DUE TOA LACK OF SECOND:  second.  DISCUSSION POSTPONED TO AUGUST MEETING:  Minutes CC Meeting July 19,2022 Page 3of6    DISCUSSION ON THE UPCOMING RETIREMENT OF THE CITY CLERK:  City Manager Kearney stated that this is a discussion about the upcoming retirement of Claudia Saldana, the City's long-term City Clerk, and the challenges associated with her departure. This is an informal discussion with no formal recommended actions. Rather, this item seeks initial input from the City Council on how they would like to proceed. It is expected that there will be multiple discussions on this item in the next few City Manager Kearney stated that Claudia Saldana started working for the City of Bradbury on June 16, 1988. Thirty-four (34) years later, Ms. Saldana has decided that she will be retiring sometime next year (2023). At this point, the exact date Claudia's position has morphed with the City's needs over the last 34 years. Today Claudia's position has three main functions. These roles and responsibilties are equivalent in other cities to 1) City Clerk, 2) Accounting Technician, and The City Clerk and Executive Assistant roles are quite similar and can be seen merged in other cities; however; they are starkly different than the responsibilities of the Accounting Technician. Given the differences, City Manager Kearney stated that he is expecting difficulties recruiting for the position City Manager Kearney stated that the cities of Bradbury, Rolling Hills and Hidden Hills are often compared to one another since their city populations, budgets and staff sizes are relatively similar. When inquiring about their staffing situations, the City of Rolling Hills employs a City Clerk who also acts as the City Manager's Assistant; however, they contract out all of their financial work. The City of Hidden Hills has a City Clerk, but also has an Accounting Specialist that manages all of the Some inquiring was done with the financial firm serving the City of Rolling Hills. The City of Rolling Hills currently contracts with a firm for an Accountant at $84/hour, two Accounting Technicians at $26/hour each, and a Finance Director at $79/hour. Rolling Hills has the firm do most things financially related, which includes CPA type work, grants management, payroll, budgeting, budget presentations, budget reports to the City Council, bank deposits, etc. At this time more exploration would be needed on a firm's levei of invoivement if Bradbury City Manager Kearney stated that the current Finance Director, Suresh Malkani, gets paid $80/hour and he comes to the office  months.  has not been finalized yet.  3) Executive Assistant to the City Manager.  once Claudia retires.  City's finances.  were to move forward with a financial firm.  once a week for % day.  Minutes CC Meeting July 19, 2022 Page 4 of6    Salary is another issue once Claudia retires. City Manager Kearney stated that in his opinion salaries and salary scales have been able to remain below market rate throughout the years because Claudia's long tenure with Bradbury. The City Manager (CM) and Management Analyst (MA) have historically been "revolving door" positions due to the salary discrepancies, especially with the Management Analyst position rotating approximately once every 1.5 years. As the CM and MA have come and gone, Claudia remained the stabilizing force at City Hall. This rang true when Kevin Kearney first arrived as CM. Both the CM and the MA had left at the same time in 2017 for better paying jobs, and it was Claudia's tenure that allowed the City to remain stable for approximately two months until an To help facilitate this discussion, Staff provided the City Council with the following items: 1) Accounting Specialist job description from the City of Hidden Hills, 2) City of Avalon's Deputy City Clerk/Senior Administrative Assistant to SOW how a City Clerk's roles are sometimes merged with other administrative (non-financial) roles and 3) the City of Rolling Hills' recent City Clerk/Executive Assistant recruitment. City Manager Kearney stated that the situation that we had in 2017, when two employees left at the same time, could happen again. Councilmember Lewis stated that all City Staff should be Councimember Hale inquired about getting a payroll service. Councimember Bruny suggested to hire a replacement for Claudia six months before she retires. Councilmember Lewis felt that three months would be enough time. This was an informal discussion and the City Council took no formal action. It is expected that there will be multiple discussions regarding this item over the next few months. City Manager Kearney stated that Bradbury Night Out is next Thursday, July 28, 2022 from 6-8 p.m. Councilmember Hale  Interim City Manager was appointed.  DISCUSSION:  cross-trained for such an event.  NO ACTION TAKEN:  MATTERS FROM THE CITY MANAGER:  stated that he will be out of town. Closed Session. Nothing to report Nothing tor report Nothing to report Nothing to report Nothing tor report  MATTERS FROM THE CITY ATTORNEY: City Attorney Reisman stated that he has a report for the  MATTERS FROM THE CITY COUNCIL: MAYOR LATHROP: COUNCILMEMBER BARAKAT: COUNCILMEMBER HALE: COUNCILMEMBER LEWIS: COUNCILMEMBER BRUNY:  Minutes CC Meeting July 19, 2022 Page 5of6    ITEMS FOR FUTURE AGENDAS:  Presentation by Southern California Edison in person at the  August 16th meeting. CLOSED SESSION None  PUBLIC COMMENT REGARDING CLOSED SESSION ONLY: RECESS TO CLOSED SESSION:  The City Council adjourned to a Closed Session to discuss the following: Conference with Legal Counsel Existing Litigation: Government Code Section 54956.9(d)(1) Case Name: CALIFORNIANS FOR HOMEOWNERSHIP, INC. Case No.: Los Angeles Superior Court #22STCP01381 City Attorney Reisman reported that the City Council met in Closed Session to discuss Existing Litigation and voted unanimously to instruct the City Attorney and Assistant City Attorney to approve a settlement agreement and issue a check. At 8:00 p.m. Mayor Lathrop adjourned the meeting to a regular meeting to be held on Tuesday, August 16, 2022 at 7:00 p.m.  V.City of Bradbury  REPORT FROM CLOSED SESSION:  ADJOURNMENT:  OF BRADBURY  P  ATTEST:  Clauhis Bllane CITY CLERK- CITY OF BRADBURY  Minutes CC Meeting July 19,2022 Page 6of6