CITYOF  CITY OF JACKSON City Council Special Meeting Minutes June 1$t,2023  JACKSON ALIFORNIA Mayor and Council Members Steve McLean, Mayor Chad Simmons, Vice Mayor Connie Gonsalves, Council Member Bob Stimpson, Council Member Max Godde, Council Member  John Georgette, City Clerk StaffMembers: Yvonne Kimball, City Manager Bree Wilder, Public Works Superintendent Dale Fishback, Interim Fire Chief Carleen Kirkpatrick, Administrative Assistant  ABSENT:  Mayor McLean called the meeting to order at 2:02 p.m. PLEDGE OF ALLEGIANCE TO THE FLAG. Mayor McLean led the Pledge of Allegiance.  1. PROCLAMATION  Remembering Former Fire Chief, Mark Morton (reading ofa council proclamation). Mayor McLean read the Proclamation aloud and presented a signed copy to Mark Morton's wife. Photos were taken  with council, Morton's family, and Jackson Fire Department personnel.  2. APPROVALOF AGENDA.  Motion to approve the City Council Agenda date June 19, 2023 as presented. Moved by Councilmember Gonsalves, seconded by Councilmember Stimpson, and carried by a 4t0 0  vote:  AYES: McLean, Simmons, Gonsalves, Stimpson  NOES: None ABSENT: Godde ABSTAIN: None  Mayor McLean asked for public comment and received none.  3. DISCUSSION CALENDAR.  For the record: Action minutes provide the necessary documentation of City Council actions and audio recordings are retained for those desiring more detail on particular agenda item discussions. These audio recordings provide an accurate and comprehensive backup ofCity Council deliberations and  citizen discussion.    June 1st,2 2023 City Council Special Meeting Minutes  a. Update, discuss, and possibly approve the French Bar Bridge replacement project construction contract award to Westcon Construction Corp. (Continued from the May 22nd Council City Manager Yvonne Kimball advised this project went to bid and Caltrans had allotted $2.7 million for the project grant. The only bid received was from Westcon Construction Corp for higher than the allotted amount. Staffand Council concern was regarding the cost overrun of about $2 million dollars and additional construction costs. The city would need over $4 million up front costs to be reimbursed later from Caltrans for this project. Kimball, the city engineer, and a Caltrans representative had ai meeting to discuss options, and agreed the contract needs to be awarded now. Ifp put off, the city will be in the same position in ai few months with increased costs. The option to not do the project was also discussed, but the city would have to return nearly $1 million dollars spent on the project already to Caltrans. The recommendation is to proceed with awarding the bid to Westcon. The city engineer is prepared to submit paperwork to get the funding from Caltrans as soon as possible. Caltrans explained there are three opportunities for additional funding and are confident it will be granted. At the suggestion of Councilmember Gonsalves, Kimball was able to get an email from Caltrans (attached in the packet), which states we should be able to get our reimbursement in time (by February expected). Mayor McLean stated that is good to hear and acknowledged the project may cost more ift they put offt the award. Vice Mayor Simmons agreed. Simmons asked if the overrun would be $800,000, and Kimball clarified it will be closer to $2 million. Kimball advised the City applied for this funding 12 years ago and we are committed to finish the project with the $1 City Engineer Frank Whitmore with WGA advised that awarding the project is a milestone. Once you go to construction, you are at the highest priority for additional funds. Caltrans advised they want to see as many projects completed as possible, SO they give out the money to the smaller projects (like this one) first. Mayor McLean asked the time frame to complete the project once the bid is awarded. Whitmore advised the goal is to complete it by the end ofthe year. Councilmember Gonsalves asked if South Avenue is expected to complete in 2025, and Whitmore confirmed. Mayor McLean advised, based on diagrams from the last meeting, the bridge appears tol have a wider grade where it was plugged up last year. Whitmore confirmed the opening will be bigger. Councilmember Gonsalves asked ift the numerous subcontractors on this  meeting.)  million already spent.  job are still ready to go, and Whitmore advised as ofl last week they were.  Mayor McLean asked for public comments.  Virginia Manner inquired ifany local subcontractors are being used for this bridge project, such as Campbell Construction or. Jason's. Councilmember Stimpson stated he appreciated her question. Frank Whitmore advised there are no local subcontractors (possibly one from Stockton). Vice Mayor Simmons advised everyone local probably already has their summer booked. Councilmember Gonsalves pointed out that George Reed is listed as a subcontractor on this project and has done a lot ofwork in this county, and Vice Mayor Simmons advised Reed employs a lot of  locals.  Mayor requests a motion.    June 1s1, 2023 City Council Special Meeting Minutes  Motion to approve award ofthe French Bar Bridge replacement, project construction contract to Westcon Construction Corporation, for $4,539,972.00 on June 1, 2023 as presented. Moved by Vice Mayor Simmons, seconded by Councilmember Stimpson, and  carried by a 4t0 0 vote:  AYES: McLean, Simmons, Gonsalves, Stimpson  NOES: None ABSENT: Godde ABSTAIN: None  City Manager Kimball shared with Council that funds to demolish 415 South Avenue have been approved through Caltrans, and the city will be eliminating the public nuisance it poses. City purchased this house awhile back to make room for the South Avenue bridge project. Our senior engineer submitted another request to Caltrans and it was finally approved last week. Councilmember Gonsalves asked ift the demo will incorporate a controlled burn as training for the Fire Department, and Kimball advised it cannot be burned due to some ofthe materials present in the house pose a danger to the public. Frank Whitmore advised this job will go out to b. Approval of Special Events Application for Lions Club July 3 Fireworks and festivities. Admin Assistant Kirkpatrick advised oft the staff meeting held last week to review details related to the Lions Club Annual July 3rd Fireworks show and festivities. Lions Club has decided not to operate the snack shack and will oversee Amador Little League' s operation oft the snack shack. No other vendors will be allowed at the event, other than a small Jamba Juice pop-up overseen by the Lions Club. City will make efforts to inform the public oft the events, details, and that no vendors will be allowed by posting a flyer on the website and other locations. Kirkpatrick directed council to the flyeri included on the final page oft the agenda packet. Councilmember Stimpson inquired about why Jamba Juice is the only vendor allowed, and Vice Mayor Simmons advised they partner with Little League and Lions Club. PW Supt. Wilder advised Amador Little League has already purchased items to operate the snack shack and there is not enough time to conduct an RFP for other interested organizations this year. Next year, we can consider opening up snack shack operations for other interested youth organizations. Mayor McLean asked for public comments and received none. Mayor requests a motion. Motion to approve the. Special Events application, for Lions Club July. 3 Fireworks and Festivities on June 1s, 2023 as presented. Moved by Councilmember Stimpson, seconded by  bid within the next couple weeks.  Kirkpatrick confirmed.  Vice Mayor Simmons, and carried by a 41 to 0 vote:  AYES: McLean, Simmons, Gonsalves, Stimpson  NOES: None ABSENT: Godde ABSTAIN: None    June 1$1,2023 City Council Special Meeting Minutes  4. ADJOURNMENT.  Mayor McLean adjourned the meeting at 2:27 p.m.  ATTEST:  ae JohnGeorgette, City Clerk:  Wz/23 Date Approved