ECITYOF BRADBURY  AGENDA  Regular Meeting of the Bradbury City Council To be held on Tuesday, October 19, 2021 at the Bradbury Civic Center 600 Winston Avenue, Bradbury, CA 91008  Pursuant to Governor Newsom's Executive Order N-25-20, the City is allowing Council Members, Staff andi the public to participate in this City Council meeting by means of a Zoom video or telephone call. You will be able to hear the entire proceedings (other than the Closed Session) and to speak during Public Comment, Public Hearing, and other authorized times. Members of the public must maintain silence and mute their microphones and telephones except during those times. The Zoom information is tps/SV2weD2comuuS/9416104941, One tap mobile +16699009128,84189104941#, or dial (669) 900-9128 and enter code 841 8910 4941#.  OPEN SESSION 7:00 PM  Each item on the agenda, no matter how described, shall be deemed to include any appropriate motion, whether to adopt a minute motion, resolution, payment of any bill, approval of any matter or action, or any other action. Items listed as "For Information" or "For Discussion" may also be subject of an "action" taken by  the Board or a Committee at the same meeting. CALL TO ORDERIPLEDGE OF ALLEGIANCE  ROLL CALL: Mayor Bruny, Mayor Pro-Tem Lathrop, Councilmembers Barakat, Hale and Lewis APPROVAL OF THE AGENDA: Majority vote of City Council to proceed with City Business DISCLOSURE OF ITEMS REQUIRED BY GOVERNMENT CODE SECTION 1090 & 81000 ET. SEQ.  PUBLIC COMMENT minutes.  Anyone wishing to address the City Council on any matter that is not on the agenda fora a public hearing may do so at this time. Please state your name and address clearly for the record and limit your remarks to five Please note that while the City Council values your comments, the City Council cannot respond nor take action Routine requests for action should be referred to City staff during normal business hours, 8:30 am 5:00 pm, The City of Bradbury will gladly accommodate disabled persons wishing to communicate at a City public meeting. Ify you require special assistance to participate in this meeting, please call the City Manager's Office at (626) 358-  until such time as the matter may appear on ai forthcoming agenda.  Monday through Friday, at (626) 358-3218. 3218 at least 48 hours prior to the scheduled meeting.  ACTIONITEMS 1. CONSENT CALENDAR  All items on the Consent Calendar are considered by the City Council to be routine and will be enacted by one motion unless a Council Member request otherwise, in which case the item will  Page 1 CC Agenda 101921    be removed and considered by separate action. All Resolutions and Ordinances for Second Reading on the Consent Calendar, the motion will be deemed to be "to waive the reading and  adopt."  A. Minutes: Regular Meeting of September 21, 2021 B. Minutes: Public' Workshop held on October 4, 2021 . Resolution No. 21-18: Demands and Warrants for October 2021 D. Monthly Investment Report for the month of September 2021 Resolution No. 21-19: Bank Signatures (add Suresh Malkani)  . Approval to Continue Government Relations Advocacy Services with Best Best & Krieger G. Appointment of City Council Representative to San Gabriel Valley Mosquito & Vector Control  District Board of Trustees  2. City Council District Boundaries Draft Maps  Draft Map Options #1 and Draft Map Option #2 have been drafted for the City Council's review. It is recommended that the City Council field a presentation from Bear Demographics & Research on the Draft Map Options, open a public hearing and solicit input on the Draft Map Options, and provide direction on the creation of a final map for consideration and Consideration of Ordinance No. 378: An Ordinance Of The City Council Of The City Of Bradbury Amending The Bradbury Municipal Code Relating To Filming Permits At the September City Council meeting, Staff was made aware that language in the City's municipal code directly conflicts with the City's film policy. In order for the policy and municipal code to correspond, it is recommended that the City's municipal code be amended through introducing for first reading Ordinance No. 378. It is also recommended that the City State Parks General Per Capita Program: Adoption of Resolution No. 21-20 Approving Through the State Parks General Per Capita Program, Bradbury has been allocated $175,655. Staff has identified the creation of the Aemon Avenue Trail as a candidate for funding. It is recommended that the City Council approve moving forward with designating the program by adopting Resolution No. 21-20, which is a required form needed to apply to  adoption on the November 16, 2021 meeting.  3.  Council review the film policy and provide feedback as needed. of a Project Application for the Lemon Avenue Trail Project  4.  the grant.  5. A General Discussion on the State's Housing Mandates  This item prompts a general discussion with the City Council on the State's Housing Mandates, and provides an opportunity for Council Members and Staff to provide an update  on any lobbying activities. Matters from the City Manager Matters from the City Attorney Duarte Community Education Council (CEC) Mayor Pro-Tem Lathrop League of California Cities Duarte Education Foundation  6. 7.  Mayor Bruny  Page 2 CC Agenda 101921    Councilmember Barakat LA County Sanitation Districts Foothill Transit Councilmember. Hale Councilmember Lewis California JPIA Director of Bradbury Disaster Committee Area "D" Office of Disaster Management ITEMS FOR FUTURE AGENDAS  San Gabriel Valley Council of Governments (SGVCOG) San Gabriel Valley Mosquito & Vector Control District  8.  ADJOURNMENT  The City Council will adjourn to a Regular Meeting at the Bradbury Civic Center, 600 Winston Ave., Bradbury, ACTION ITEMS Regardless of a staff recommendation on any agenda item, the City Council will consider such matters, including action to approve, conditionally approve, reject or continue such item. Further ", Claudia Saldana, City Clerk, hereby certify that Icaused this agenda to be posted at the Bradbury City Hall  CA 91008 on Tuesday, November 16, 2021 at 7:00 p.m. information on each item may be procured from City Hall. entrance gate on Friday, October 15, 2021 at5:00 p.m."  Claudia Bollona CITY CLERK- C CITY OF BRADBURY  Page 3 CC Agenda 101921    DRAFT  MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BRADBURY HELD ON TUESDAY, SEPTEMBER 21, 2021  EXECUTIVE ORDER NO. 25-20:  Pursuant to Govemor Newsom's Executive Order N-25-20, the City is allowing Council Members, Staff and the public to participate in this City Council meeting by means of a Zoom video or telephone call. Participants will be able to hear the entire proceedings (other than the Closed Session) and be able to speak during Public Comment, Public Hearing, and other authorized times. Members of the public must maintain silence and mute their microphones and telephones except The Regular Meeting of the City Council of the City of Bradbury was called to order by Mayor Bruny at 7:00 p.m. followed by PRESENT: Mayor Bruny, Mayor Pro-Tem Lathrop, Councilmembers Barakat, Hale and Lewis (remote) STAFF: City Manager Kearney, City Attorney Reisman, City Clerk Saldana and Management Analyst Musa Councilmember Hale made a motion to approve the agenda to proceed with City business. Mayor Pro-Tem Lathrop seconded the motion, which carried unanimously. Inc compliance with the California Political Reform Act, each City Councilmember has the responsibility to disclose direct or indirect potential for a personal financial impact as a result of participation in the decision-making process concerning City Attorney Reisman stated he was aware of none.  during those times.  MEETING CALLED TO ORDER:  the Pledge of Allegiance.  ROLL CALL:  ABSENT: None  APPROVAL OF AGENDA:  DISCLOSURE OF ITEMS REQUIRED BY GOV. CODE SECTION 1090 & 81000  ETS SEQ,:  agenda items. None  PUBLIC COMMENT: CONSENT CALENDAR:  All items on the Consent Calendar are considered by the City Council to be routine and will be enacted by one motion unless ac Councilmember requests otherwise, in which case the item will be removed and considered by separate action. All Resolutions and Ordinances for Second Reading on the Consent Calendar are deemed to "waive further reading and A. Minutes: Regular Meeting ofA August 17, 2021 B. Resolution No. 21-17: Demands & Warrants for September 2021 C. Financial Statementi for the month of. July 2021 D. Financial Statement for the month of August 2021 Appointment of Planning Commissioners for Districts 1,3a and5 5 :. Fiscal Year 2019-2020 Annual Financial Audit Report  adopt."  Minutes CC Meeting September 21,2021 Page 1of7    MOTION TO APPROVE CONSENT CALENDAR: APPROVED:  Councimember Barakat made a motion to approve Consent Calendar as presented. Mayor Pro-Tem Lathrop seconded the motion, which was carried by thei following roll call vote: AYES: Mayor Bruny, Mayor Pro-Tem Lathrop, Councilmembers Barakat, Hale and Lewis  NOES: None ABSENT: None Motion passed 5:0  PUBLIC HEARING TO START AT7:10 PM:  City Manager Kearney stated that he following agenda item was advertised to start at 7:10 pm. sO the City Council had to City Manager Kearney stated that there are several federal, state and local laws that govern the redistricting process, which include: the Bradbury Municipal Code, the U.S. Constitution, the Federal Voting Rights Act of 1965, the State of California Elections Code, the State of California Constitution, as well as Itis recommended that the City Council field a presentation of by Andrew Westall, Bear Demographics & Research, regarding Bradbury's redistricting, open the public hearing and solicit public input on a pre-draft map, and finalize the future dates for Councilmanic map. He observed that District Three seems to be in two pieces and not contiguous. All parts of a district Mr. Westall gave an example of a City with 1000 residents and five Districts. Ideally, each District would have 200 people. The Every ten years, local Governments use the new Census data to redraw their district lines to reflect hos local populations have changed. Assembly Bill 849 (2019), also known as the California Fair Maps Act, requires cities and counties to engage communities in the redistricting process by holding public hearings and/or workshops and doing public outreach. Based on this law, the City of Bradbury must finish the 2021 redistricting process by December 15, 2021. Below is the recommended timeline: Summary of Redistricting Law, Criteria, and Process 2020 Census Report Pre-Draft Map Public Hearing Tuesday, September 21, 2021 at 7:10 pm (Regular City Council Meeting) Public Workshop Monday, October 4, 2021 at 6:00 pm  wait for a few minutes before proceeding.  SUMMARY OF REDISTRICTING LAWS, CRITERIA, PROCESS AND THE 2020 CENSUS, AND PRE-DRAFT MAP: PUBLIC HEARING: RECOMMENDTION:  case law.  the City's redistricting meetings.  PRESENTATION BY ANDREW' WESTALL, Mr. Westall stated that he has reviewed the current  BEAR DEMOGRAPHICS & RESEARCH:  should connect.  total allowable deviation is 10.0%.  SUMMARY OF REDISTRICTING AND TIMELINE AND PROCESS:  Presentation and Adoption of Draft City Council Member  Minutes CC Meeting September 21,2021 Page2 2of7    District Boundaries Map Pre-Final Map Public Hearing Tuesday, October 19, 2021 at 7:10 pm (Regular City Council Meeting) Presentation and Adoption of Final City Council Member District Boundaries Map (First Reading) Pre-Final Map Public Hearing Tuesday, November 19, 2021 at7:10 pm (Regular City Council Meeting) Presentation and Adoption of Final City Council Member District Boundaries Map (Second Reading) Pre-Final Map Public Hearing Tuesday, December7, 2021 at 7:00 pm (tentative date) (Special City Council Meeting) Mr. Westall provided a summary of the 2020 Census Data (included in the City Council Agenda Packet). The final redistricting dataset for use by the City of Bradbury was released on September 20, 2021. The Census Data shows a 2020 Census Population of 921 for the City of Bradbury. The data is broken down by 2020 Census Voting Age Population (VAP) and Citizens Voting Age Population (CVAP). Due to the small geographic size and population of the City of Bradbury, there will be a need to split at least one Census block in the southeast of the City which contains a population of 227, larger than the ideal size of a Council District and outside of any legal deviation. The current Council District lines established in 20212 utilized parcel data for Council district boundaries, and City Manager Kearney stated that the Agenda Report does not include the final numbers from the Census Bureau. The Council wanted to know if the final numbers would be available for the October 4th Public Workshop. Mr. Westall replied probably not. The numbers should be available for publication on the City's Following the conclusion of the presentation Mayor Bruny opened the discussion for public comment and asked if anyone had a comment on the current map. There being no public input, Mayor Bruny declared the public hearing closed. Mayor Pro-Tem Lathrop stated that currently Mount Olive Drive and Mount Olive Lane are split into two Districts (2 and 4) and stated that those two streets should be compacted. City Manager Kearney stated that tonight the City Council needs to finalize and approve the dates for the City's  SUMMARY OF 2020 CENSUS DATA:  not Census block geography.  website on October 12th.  PUBLIC HEARING OPENED AND CLOSED: DISCUSSION:  CITY COUNCIL ACTION NEEDED:  redistricting meetings future dates.  Minutes CC Meeting September 21, ,2021 Page 3of7    MOTION:  Councimember Barakat made a motion to approve the dates for the City's redistricting meetings on October 4th and 19th, November 16th and December 7th, 2021. Mayor Pro-Tem Lathrop seconded the motion, which was carried by the AYES: Mayor Bruny, Mayor Pro-Tem Lathrop, Councimembers Barakat, Hale and Lewis  following roll call vote: NOES: None ABSENT: None Motion passed 5:0  APPROVED:  UPDATING ADMINISTRATIVE FILM POLICY NO. 12-01:  Management Analyst Musa stated that filming has recently increased in the Bradbury Estates. There have been lots of lessons learned on both the City side and the HOA side, which iswhy the Agenda Report was written to recommend amending the City's Filming Policy. After the HOA meeting last night, the HOA Board of Directors has decided to take the next few months to rethink their own film policy. Therefore, City Staff would like to amend its recommendation to a general discussion item to review the Film Policy in preparation for any upcoming HOA changes to their own policy and what that might City Manager Kearney stated that this is a discussion item only, Councilmember Lewis inquired why the HOA policy is driving the City policy. The City policy should apply to the entire City. The HOA can have more rules but not fewer. Mayor Bruny stated that the film policy was last updated in 2012 and needs to be updated. Mayor Pro-Tem Lathrop felt that the Woodlyn Lane Association needs to be part oft this discussion too. City Manager Kearny stated that there were members of the public present who might like to speak on this issue. Danny Bakewell, 123 Sawpit Lane, complained about a two- month film shoot. Cars were parked on the street. There was no enforcement. Mr. Bakewell stated that he called the City. He wanted to know about the City ordinance on filming. Maria Mak, 215 Barranca Road, stated that the first project filmed all night and that she and her husband couldn't sleep. The second film project will shoot for seven months. Mrs. Mak would like a copy of the current City Ordinance. City Manager Kearney stated that Staff does not have any copies to hand out but that the ordinance is available online. Mrs. Mak also asked for a copy of the approved application. City Manager Kearney stated that he will email her a copy in the morning.  mean for the City's Film Policy. no action willl be taken tonight.  DISCUSSION:  DISCUSSION OPENED FOR PUBLIC COMMENT:  Minutes CC Meeting September 21, 2021 Page 4 of7    Cathy Wondries, 380 Oak Mountain Road, stated that her husband is critically ill and that she is up all night. The film people are parking on her street and she had to hire armed Councimember Barakat inquired if this issue has come up because film companies are not complying with the City's film policy. Does the City have a Film Ordinance? City Manager Kearney replied that staff always worked off the film policy, but discovered that filming hours are also included in the Bradbury Municipal Code (BMC). The BMC states that filming hours are 7:00 am to sunset. The Film Policy states that filming hours are 7:00 am to 10:00 pm. City Attorney Reisman stated that the Ordinance and the Policy need to be consistent and that the City Attorney Reisman stated that the City Council has the option of striking the Film Policy tonight. Councimember Hale suggested to postpone this discussion to the October City Council meeting, as there are ongoing film projects underway Councimember Barakat questioned the 7-month shooting schedule, City Manager Kearney explained that it is for an on- and-off series. No permit has been issued yet other than for Councilmember Lewis stated that the HOA is acting as the Governing Body. How did the previous project get approved? Who approved it? City Manager Kearney stated that he approved the film permit. The duration of the other filming project was extended because one of the lead actors had to be replaced and re-shoots were required. City Attorney Reisman advised Staff to stop using the film policy and to enforce the Ordinance instead. Councimember Barakat made a motion to enforce the City Ordinance and stop using the film policy until it has been updated. Councilmember Lewis amended the motion to enforce the Ordinance, with the Policy still being in effect where it doesn't conflict with the Ordinance. Councilmember Hale seconded the amended motion, which was carried by the AYES: Mayor Bruny, Mayor Pro-Tem Lathrop, Councilmembers Barakat, Hale and Lewis  guards because she does not feel safe.  PUBLIC COMMENT CLOSED:  Ordinance supersedes the Film Policy.  right now.  episode one.  MOTION:  following roll call vote: NOES: None ABSENT: None Motion passed 5:0  APPROVED:  MATTERS FROM THE CITY MANAGER:  City Manager Kearney reported that the City has $178K in California State Park Grants funds (Prop 86) for a new park. The City Council needs to decide on a project (maybe the new  Lemon trail) att the October meeting.  Minutes CC Meeting September 21, ,2021 Page 5of7    City Manager Kearney stated that there is a chance for a potential Special Meeting to sign the contract(s) for 1901 Royal City Staff has made multiple attempts to schedule a photo op with the entire City Council in front of the donated water fountain in Monrovia Canyon Park. The photo can be taken Monday-Thursday between 7:30 am and noon. The Council of Bradbury V. Zhongying USA Capitals (243 Barranca Road) the Judge has signed the order for reimbursement of $12,000 inA Attorney's fees. Two appeals from the property owner have been rejected by the court, a third appeal will be filed in the next couple of days. City Attorney Reisman stated that he will  Oaks Drive North.  picked Tuesday, October 19th at 7:30a am.  MATTERS FROM THE CITY ATTORNEY: City Attorney Reisman reported that in regards to the case City  file a motion to dismiss the appeal.  MATTERS FROM THE CITY COUNCIL: MAYOR PRO-TEM LATHROP: COUNCILMEMBER BARAKAT: OOCOUNCILMEMBER HALE: COUNCILMEMBER LEWIS: ITEMS FORI FUTURE AGENDAS:  MAYOR:  Nothing to report Nothing to report Nothing to report Nothing to report Nothing to report  Mayor Pro-Tem Lathrop stated that he would like an analysis of AB 9 and what it means to the City of Bradbury.  CLOSED SESSION None  PUBLIC COMMENT REGARDING CLOSED SESSION ONLY: RECESS TO CLOSED SESSION:  The City Council adjourned to a Closed Session to discuss the A. Public Employee Performance Evaluation Government Code Section 54957(b)(4) Title: City Engineer (RKA Consulting Group) The City Council met in closed session, evaluated the performance of RKA Consulting Group, and advised the City Manager regarding preparation of the performance evaluation  following:  REPORT FROM CLOSED SESSION:  report.  Minutes CC Meeting September 21, 2021 Page 6of7    ADJOURNMENT:  At 8:27 p.m. Mayor Bruny adjourned the meeting to a Regular Meeting on Tuesday, October 19, 2021 at7 7:00 p.m.  MAYOR- - CITY OF BRADBURY  ATTEST:  CITY CLERK - CITY OF BRADBURY  Minutes CC Meeting September 21,2021 Page 7 of7    DRAFT  MINUTES OF A PUBLIC WORKSHOP HELD ON MONDAY, OCTOBER 4, 2021 AT THE BRADBURY CIVIC CENTER 600 WINSTON AVENVUE, BRADBURY, CA 91008  EXECUTIVE ORDER NO. 25-20:  Pursuant to Govemor Newsom's Executive Order N-25-20, the City is allowing Council Members, Staff and the public to participate in this City Council meeting by means of a Zoom video or telephone call. Participants will be able to hear the entire proceedings (other than the Closed Session) and be able to speak during Public Comment, Public Hearing, and other authorized times. Members of the public must maintain silence and mute their microphones and telephones except The Public Workshop was called to order by City Manager STAFF: City Manager Kearney, City Attorney Reisman (remote), City Clerk Saldana (remote) and Management Analyst Musa City Manager Kearney stated that the City of Bradbury is holding a Public Workshop that will be led by David Ely, Bear Demographics & Research, regarding Bradbury's redistricting process. This presentation will cover several federal, state and local laws that govern the redistricting process, which include: the Bradbury Municipal Code, the U.S. Constitution, the Federal Voting Rights Act of 1965, the State of California Elections Code, the State of California Constitution, as well as Mr. Ely talked about the current Councilmanic District Map stating that District Three is in violation of contiguity, meaning that all parts of a district should connect. Currently District Three is disconnected" by the Retirement Home located at 1763 Royal Oaks Drive North, which is a parcel of unincorporated land belonging to County of Los Angeles. This discontiguity needs to be fixed but it can be accomplished with asmall population change to bring iti into compliance. Mr. Ely talked about the Census data needed to prepare the new map. The Census supplies data by Census blocks, but we need data by parcel (which we currently don't have) to ensure Equal Population by District. The new map will also take into consideration Communities of Interest, such as Homeowner Associations in the gated areas of the City. City Manager Kearney stated that those in attendance are encouraged to provide feedback on a pre-draft map. Ann Armstrong, 1775 Royal Oaks Drive North, inquired about how to bring District Three into compliance. City Manager Kearney replied that we will have a new draft map at the October 19, 2021 City Council meeting for review.  during those times. Kearney at 7:00 p.m.  MEETING CALLED TO ORDER: STAFF PRESENT:  SUMMARY OF REDISTRICTING LAWS, CRITERIA, PROCESS AND THE 2020 CENSUS, AND PRE-DRAFT MAP: PUBLIC HEARING:  case law.  PRESENTATION BY DAVID ELY, BEAR DEMOGRAPHICS & RESEARCH:  RECOMMENDTION: PUBLIC COMMENT:  Minutes of Public Workshop  October 4, 2021 Page 1 of2    WEBSITE INFORMATION: ADJOURNMENT:  City Manager Kearney stated that up-to-date information on the redistricting process can be found on the City's website at ps/wmacholbvadburyopgovemmenlely coundliedistictingphp The public workshop was adjourned at 7:30 p.m.  CITY CLERK. - CITY OF BRADBURY  Minutes of Public Workshop  October 4, 2021 Page 2 of2    RESOLUTION NO. 21-18  ARESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRADBURY, CALIFORNIA, APPROVING DEMANDS AND WARRANTS NO. 16630 THROUGH NO. 16645 AND DEMANDS AND WARRANTS NO.16646 THROUGH NO.16670  (PRE-RELEASED CHECKS) (REGULAR CHECKS)  The City Council of the City of Bradbury does hereby resolve as follows:  Section 1. That the demands as set forth hereinafter are approved and warrants authorized to be drawn for payment from said demands int the amount of $3,072.06 pre-released Checks) and $73,541.40 at October 19, 2021  from the General Checking Account  PRE-RELEASED CHECKS (due before City Council Meeting):  Check Name and (Due Date) 16630 TeamLogic IT (8/1/21) 16631 Nick & Sons Handyman (9/17/21)  Description Computer Services Acct. 113-20-8120  Amount $595.00 $245.00  Replacement of Fluorescent Light Bulbs Fix Front Door Heavy Duty Closer Screw Front Door Heavy Duty Closer Adjustment  Acct. 101-16-6470 Dental Insurance: City Manager (family) Acct. 101-12-5100 City Clerk Acct.. 101-13-5100 Management Analyst Acct.. 101-16-5100 Vision Insurance: City Manager (family) Acct. 101-12-5100 City Clerk Acct. 101-13-5100 Management Analyst Acct. 101-13-5100 Basic Life and AD&D: City! Manager Acct. 101-12-5100 City Clerk Acct.. 101-13-5100 Management Analyst Acct.. 101-13-5100  16632 Delta Dental  (10/1/21)  $131.43 $42.88 $42.88 $61.07 $23.66 $23.66 $9.25 $9.25 $9.25  $217.19  16633 Vision Service Plan  (10/1/21)  $108.39  16634 The Standard  (10/1/21)  $27.75  Reso. No. 21-18 Page 1of7 October 19, 2021    Check Name and  Description  Amount  Check $12.60  (Due Date) (9/30/21) California American Water (10/05/21)  16635 Division of the State Architect DSA 786 - Disability Access & Education  Fee Quarterly Report for. Jul-Sep 2021 Acct. 101-00-4350 Service Address: 301 Mt Olive Drive Irrigation 2410 Mt Olive Lane Irrigation 2256 Gardi Street Acct. 200-48-6400 Business Internet Acct. 101-16-6230 Street Lights for Mt. Olive/Gardi Acct. 200-48-6400 City Hall Utilities Acct. 101-16-6400 City! Hall Utilities Acct. 101-16-6400 Mobile Internet (Hot Spot) Acct. 113-20-8120 01-Sep-2021 Cleaning 08-Sep-2021 Cleaning 15-Sep-2021 Cleaning 22-Sep-2021 Cleaning 29-Sep-2021 Cleaning Acct.. 101-16-6460 Fire Alarm Line Aug and Sep 2021 Acct.. 101-23-7420  16636  $223.01 $67.97 $77.09  $368.07 $149.98 $36.94 $338.05 $16.27 $32.00  16637 Spectrum 16638  (10/10/21) Southern California Edison (10/12/21) 16639 Southern California Edison (10/11/21) 16640 The Gas Company (10/18/21) 16641 T-Mobile (10/18/21) 16642 Molly Maid (9/28/21)  $105.00 $105.00 $105.00 $105.00 $105.00  $525.00 $241.14 $119.08  16643 Frontier  (10/18/21) (9/30/21)  16644 Dept. of Conservation  Fee Report: Strong Motion Instrumentation and Seismic Hazard Mapping Fee For the Quarter. Jul-Sep 2021 Acct.. 101-20-7220 SB1473 Feel Report Form Building Standards Administration Special Revolving Fund For the Quarter. Jul-Sep 2021 Acct. 101-20-7220  16645 California Building  $39.60  Standards Commission (9/30/21)  Totall Pre-Released Checks  $3,072.06 Reso. No. 21-18 Page 2of7 October 19, 2021    REGULAR CHECKS: Check 16646  Name and (Due Date) Best Best & Krieger (9/16/21) Blackboard Inc. (10/12/21)  Description  Amount $943.59  Rio Hondo-San Gabriel Watershed Advocacy Aug 2021 Professional Services Acct. 102-42-7630(UUT) Renewal of Blackboard Connect Unlimited Emergency and Outreach Messaging Service License Acct. 113-20-8120 600 Winston Ave (City Hall) Acct. 101-16-6400 1775 Woodlyn (Royal Oaks Trail) Acct. 200-486-6400 Daily Processing Acct. 101-23-6210 Chadwick Ranch Estates Fire Protection Plan Acct. 103-00-2039 City Attorney: August Retainer Acct. 101-15-7020 1901 Royal Oaks Acct. 101-15-7020 Chadwick Ranch Acct. 103-00-2039 Zoning/General Plan Acct. 101-15-7075 Mileage Reimbursement April-June 2021 July-Oct 2021 Monthly Cell Phone Allowance Acct.. 101-12-6440 Planning Services Monthly Retainer for Sep 2021 Acct.. 101-20-7210  16647  $865.20  16648 16649 16650 16651 16652  California American Water Service Address: California American Water Service Address:  $442.72 $1,211.58  (10/8/21) (810/8/21) Data Ticket (10/6/21) DUDEK (10/11/21) Jones & Mayer (9/30/21)  $3.61 $328.75  $2,650.00 $2,405.00 $162.50 $375.00 $64.96 $178.75  $5,592.50  16653 16654 16655  Kevin Kearney (10/12/21) Kevin Kearney (Sep 2021) LDM Associates, Inc. (10/4/21)  $243.71 $75.00 $2,500.00  Reso. No. 21-18 Page 3of7 October 19, 2021    Check 16656 16657 16658  Name and (Due Date) (9/20/21) Post Alarm Systems (10/8/21) Priority (2/25/21)  Description  Amount $954.17 $122.34  Pasadena Humane Society Animal Control Services for Sep 2021  Acct. 101-25-7000 City Halll Monitoring for Nov 2021 Fire & Intrusion: Systems Acct. 101-23-7420 Invoice No. 9522: Replaced 1" valve on Royal Oaks Trail Acct. 101-21-7015 Invoice No. 9523: Installed plant material throughout City common areas Acct.. 101-21-7025 Invoice No. 10746: Prune Mullberry tree on Gardi/Oak Shade Acct.. 101-21-7060 Invoice No. 10758: Installed. 5001 feet of new drip linei in Planters along Royal Oaks Acct.. 101-21-7025 Invoice No. 10782: Rerouting and repair of pipeline on Royal Oaks Trail Acct. 101-21-7015 Oct 2021 Landscape Services: Bradbury Civic Center Acct. 101-21-7020 Royal Oaks Drive North Acct. 101-21-7015 Lemon Trail Acct. 101-21-7045 Mt. Olive Drive Entryway & Trail Acct. 101-21-7035 Chadwick Ranch Estates Acct. 103-00-2039 Bradbury/Wild Rose Street Widening Acct. 101-19-7230 City Engineering Services Acct. 101-19-7230 Development Projects Acct. 101-19-7230  $275.00 $576.00  $851.00  16659  Priority (9/16/21) (9/7/21) (9/23/21) Priority (10/01//21)  $250.00 $596.00 $175.00  $1,021.00  16660  $204.12 $402.40 $134.14 $542.38 $70.00 $7,591.25 $661.50 $11,009.25  $1,283.04  16661  RKA Consulting Group (9/15/21) (9/20/21)  $19,332.00  Reso. No. 21-18 Page 40 of7 October 19,2021    16662 16663 16664 16665 16666 16667 16668 16669  LA County Public Works (9/13/21) (10/2/21) LA County Sheriff's Dept. (9/22/21) Sophia Musa (10/12/21) Sophia Musa (10/12/21) TeamlogicIT (10/1/21) U.S. Bank (9/30/21) U.S. Bank Corporate Payment Systems (9/22/21)  Sign Posting: Stop Sign at Mount Olive Drive  $97.96 $942.75 $10,578.30 $503.00 $151.98 $952.50 $29.75  Acct. 200-48-7000 Acct.. 200-48-6410 Aug 2021 Law Enforcement Services Acct. 101-23-7410 JPIA Conference Hotel Accommodations Acct. 101-16-6020 Mileage Reimbursement Acct. 101-16-6050 Computer Services Acct. 113-20-8120 Custody Charges for Sep 2021 Safekeeping Fees Acct. 101-14-7010 Kevin Kearney Visa Card: DocuSign (1-year Renewal) Acct. 113-20-8120 Target (office supplies Acct. 101-16-6200 Bella Sera Lunch with Temple Station Captain and Lt. Acct. 101-12-6020 Claudia Saldana Visa Card: Home Depot (Schlage doorl lever) Acct. 101-16-6450 Big! Lots (batteries & paper towels) Acct. 101-16-6450 Dollar Tree (City Halls supplies) Acct. 101-16-6450 Sophia Musa Visa Card: USPS (postage) Acct. 101-10-6120 Smart & Final (bottled water) Acct. 101-16-6450 Broadvoice (City Hall Telephone) Acct. 101-16-6440  Southern California Edison Street Lights  $120.00 $7.80 $81.66 $209.46 $31.72 $11.52 $2.65 $45.89 $2.00 $6.74 $169.57 $178.31  16669  U.S. Bank Corporate Payment Systems (9/22/21)  16669  U.S. Bank Corporate Payment Systems (9/22/21)  $433.66  Reso. No. 21-18 Page! 5of7 October 19, 2021    Check 16670  Name and (Due Date) VCA Code Group (9/16/21)  Description  Amount  Aug 2021 Professional Services: Plan Check Services Adjustment Acct. 101-20-7720  $25,050.29 $(1,000.00)  $24,050.29 $73,510.40  Total Regular Checks  OCTOBER 2021 PAYROLL:  ACH  Kevin Kearney (Oct 2021)  Salary: City Manager Acct. 101-12-5010 Withholdings Acct.. 101-00-2011 Salary: City Clerk Acct. 101-13-5010 Withholdings Acct. 101-00-2011 Salary: Management Analyst Acct. 101-16-5010 Withholdings Acct.. 101-00-2011 PERS Employee Share Acct. 101-16-5100 Finance Director (Sep 2021) 14.92x584.7/hour Acct. 101-14-5010 Withholdings Acct. 101-00-2011  $10,560.00 (2,464.90) $5,583.33 (1,476.09) $4,633.75 (890.87) (312.78) $1,264.41 (149.32)  $8,095.10  ACH  Claudia Saldana (Oct 2021)  $4,107.24  ACH  Sophia Freyre (Oct 2021)  $3,430.10  ACH  Lisa Bailey (Oct:2021)  $1,115.09  Total. June Payroll $16,747.53  ELECTRONIC FUND' TRANSFER (EFT) PAYMENTS FOR OCTOBER: 2021:  EFT  Aetna (Oct:2021)  Health Insurance for Oct 2021: City Manager Acct.. 101-12-5100 City Clerk Acct. 101-13-5100 Management Analyst Acct. 101-16-5100  $1,565.52 $961.98 $396.32  $2,983.82  Reso. No. 21-18 Page 6of7 October 19, 2021    EFT EFT  EDD (Oct2 2021) Dept. of Treasury (Oct 2021)  State Tax Withholdings SDI Acct.. 101-00-2011 Federal Tax Withholdings Medicare (Employee's portion of Social Security and Medicare is matched by the City) Acct.. 101-00-2011 City Manager Acct.. 101-12-5100 City Clerk Acct. 101-13-5100 Management Analyst Acct. 101-16-5100 Unfunded Accrued Liability UAL Payment (Classic) UAL Payment (PEPRA) Acct. 101-16-6240  $883.65 $264.50 $2,146.86 $2,733.14 $639.20  $1,148.15  Internal Revenue Service Social Security  $5,519.20  EFT  California PERS (Oct: 2021)  $1,643.31 $864.46 $664.48 $783.75 $16.08  $3,172.25  EFT  California PERS (Oct:2 2021)  $799.83  MAYOR - CITY OF BRADBURY  ATTEST:  CITY CLERK-CITY OF BRADBURY  "I, Claudia Saldana, City Clerk, hereby certify that the foregoing Resolution, being Resolution No. 21-18, was duly adopted by the City Council of the City of Bradbury, California, at a regular meeting held on the 19th day of  October, 2021 byt thei following roll call vote:"  AYES: NOES: ABSENT:  CITY CLERK - CITY OF BRADBURY  Reso. No. 21-18 Page7of7 October 19,2 2021    P.O. BOX6343 FARGO ND 58125-6343  ACCOUNT NUMBER STATEMENT DATE AMOUNT DUE NEW BALANCE PAYMENT DUE ON RECEIPT  4246 0445 5575 6224 09-22-2021 $1.739.00 $1.739.00  nm, 00000049001 SP 0.530 106481395970569P CITY OF BRADBURY ATTN CLAUDIA SALDANA 600 WINSTON AVE. BRADBURY CA 91008-1123  AMOUNT ENCLOSED +33.66 Please make check payable to"U.S. Bank" U.S. BANK CORPORATE PAYMENT SYSTEM: P.0. BOX 790428 ST. LOUIS, MO 63179-0428  SEP 29  4245044555756224 000173900 000173900  ase tear payment coupon at perforation. ITYOFS BRADBURY 2460 04455 5575 6224 Balance  CORPORATE ACCOUNT: SUMMARY  Purchases And Other  Cash Cash Advance Payment $0.00 $.00 NEW ACTIVITY PURCHASES $209.46 Transaction Description  Late $0.00 $0.00  Previous  New $0.00 $1.739.00  Charges + Advances+ Fees + Charges Credits Payments Balance  Company Total $1.305.34 $433.66  KEVIN KEARNEY 4246-0446-0277-2711 Post Tran Date Date Reference Number  CREDITS $0.00  CASH ADV $0.00  TOTAL. ACTIVITY $209.46  Amount 120.00 7.80 81.66  09-03 09-02 445746476.3146 DOCUSIGN 866-219-4318 WA 09-22 09-21 241840798409707216106 TARGET 00003020 DUARTECA 09-22 09-21 2.9428528401700199865 BELLA SERA TRATTORIA MONROVIA CA  SOPHIA MUSA 4246-0446-5320-2800 Post Tran Date Date Reference Number  CREDITS $0.00  PURCHASES $178.31 Transaction Description  CASH ADV $0.00  TOTAL ACTIVITY $178.31  Amount 2.00 6.74 169.57  08-26 08-25 494912.012974040 USPS PO 0522740820 DUARTE CA 09-10 09-08 2.2316812949700071699 SMART AND FINAL 746 DUARTE CA 09-15 09-14 4551725/07929030 BROADVOICE 888-325-5875 CA  DeR CR#16669 ACCOUNT NUMBER  ACCOUNT SUMMARY PREVIOUS BALANCE OTHER CHARGES CASH ADVANCE FEES LATE PAYMENT CHARGES CREDITS PAYMENTS ACCOUNT BALANCE  CUSTOMER SERVICE CALL 800-344-5696  1,305.34 433.66 .00 .00 .00 .00 .00 1,739.00 Page 1 of2  4246-0445-5575-6224 PURCHASESE STATEMENT DATE DISPUTED AMOUNT CASH ADVANCES  09/22/21  .00  SEND BILLING INQUIRIES TO: U.S. Bank National Association O U.S. Bancorp Purchasing Card Program P.O. Box 6335 Fargo, ND 58125-6335  AMOUNT DUE 1,739.00  S0P2.0.3091    Company Name: CITY OF BRADBURY Corporate Account Number: 4246 0445 5575 6224 Statement Date: 09-22-2021  Ckt 16669  NEW_ACTIVITY PURCHASES $45.89 Transaction Description  CLAUDIA AS SALDANA 4246-0470.0126-4883 Post Tran Date Date Reference Number  CREDITS $0.00  CASH ADV $0.00  TOTAL ACTIVITY $45.89  Amount 31.72 11.52 2.65  08-26 08-24 2494901737010186247467 HOMEDEPOT. COM 800-430-3376 GA 09-16 09-15 49/49172530054831827 BIGLOTS STORES #4170 DUARTE CA 09-16 09-15 44501259.071961654 DOLLAR TREE DUARTECA  Department: 00000 Total: Division: 00000 Total:  $433.66 $433.66  Page 2 of2    AA  $A  $A  a 0    RESOLUTION NO. 21-19  AI RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRADBURY, CALIFORNIA, AUTHORIZING THE SIGNATURES FOR ACCOUNTS IN THE NAME OF "CITY OF BRADBURY"  THE CITY COUNCIL OF THE CITY OF BRADBURY DOES RESOLVE AS SECTION1. That the following individuals are hereby authorized to deposit and withdraw for investment purposes on behalf of the City of Bradbury and issue checks from the General Checking Account Number 8684745113 at Wells Fargo Bank in the name of "City of Bradbury." Checks under $1,000 require one signature and checks of  FOLLOWS:  $1,000 and over require two signatures from either:  Elizabeth Bruny Bruce Lathrop Kevin Kearney Laurie Stiver Suresh Malkani  (Mayor) (Mayor Pro-Tem) (City Manager) (City Treasurer) (Finance Director)  SECTION3. That the City Clerk shall certify toi the adoption of this Resolution. PASSED, APPROVED AND. ADOPTED on this 19th day of October, 2021.  MAYOR-CITY OF BRADBURY  ATTEST:  CITY CLERK - CITY OF BRADBURY  "I, Claudia Saldana, City Clerk, hereby certify that the foregoing Resolution No. 21-19 was duly adopted by the City Council of the City of Bradbury at a regular meeting held  on the 19th day of October, 2021 by the following roll call vote:"  AYES: NOES: ABSENT:  CITY CLERK- CITY OF BRADBURY    Ehzabeth Bruny, Mayor (District. 5) Bruce Lathrop, Mayor Pro Tem (District 4) RichardBarakat, Councils Member (District. 3) DickHale, Councils Member (District. 1) Montgomery. Lewis, Councilg Member (District 2)  3  BRADBURY  City of Bradbury Agenda Memo  TO: FROM: DATE: SUBJECT:  Honorable Mayor and Members of the City Council Sophia Musa, Management Analyst  October 19, 2021  APPROVAL TO CONTINUE GOVERNMENT RELATIONS ADVOCACY SERVICES WITH BEST BEST & KRIEGER  SUMMARY  During the December 2019 meeting, the City Council approved an agreement with Best Best & Krieger, LLP ('BB&K') for Professional Lobbying and Consulting Services for water and stormwater related projects for the year 2020. This was done in conjunction with the other member agencies of the Rio Hondo/San Gabriel River Water Quality Group. Bradbury's share of the yearly amount approved was for $11,323.08. BB&K is reaching the end of contract term and has submitted a written offer to extend their contract for an additional year with noi increase in cost. Alli terms and conditions oft the contract will remain In the past two years, BB&K has lobbied and secured millions in grant funding toward the Group's stormwater compliance and overall project funding. It is recommended that the City Council authorize the City Manager to extend lobbying services with BB&K for the 2022 calendar year, and appropriate $11,323.08 to account 102-42-7630 to cover such  the same.  costs. BACKGROUND  In2 2007, the Cities of Arcadia and Sierra Madre were awarded a joint authorization of $20 million dollars for local water and wastewater related infrastructure projects, but the grants were never fully funded by Congress. In July 2017, the City of Arcadia awarded a Professional Services Agreement to Best Best & Krieger, LLP ("BB&K") for professional lobbying and consulting services to secure grant funding for water and stormwater related projects. Subsequently, the Arcadia City Council approved an extension to this contract  FOR CITY COUNCIL AGENDA 10-19  AGENDA ITEM # I.F    Approve to Continue Advocacy Services with Best Best & Krieger  Page 2 of4 inJ July 2018.  As part of the Cities' contract, BB&K has provided a high level of expertise and strategic guidance to the Cities of Arcadia and Sierra Madre for two WMP's proposed projects at the federal level. Arcadia and Sierra Madre split the cost for lobbying services equally for an annual cost of $36,000. The firm has worked to increase the visibility and InJ July 2019, the City of Arcadia proposed to the Rio Hondo/San Gabriel River Water Quality Group that a regional approach to Arcadia's and Sierra Madre's lobbying efforts was necessary to better engage the various federal agencies and other stakeholders. Arcadia proposed to expand the scope of BB&K's efforts to include the other regional projects identified in the' Watershed Management Plan, and to leverage BB&K's expertise and relationships established during the previous two years. BB&K has offered to extend Contracting with BB&K was the logical next step as the firm has assisted the Cities of Arcadia and Sierra Madre with its on-going efforts. The City of Arcadia acted as the lead agency and as the primary liaison between the Group and BB&K. Although the County of Los Angeles and the Los Angeles County Flood Control District were in support of a regional approach to the lobbying efforts, both agencies have internal staff that serve the same function, and therefore, the County and the Flood Control District worked int tandem with BB&K in lieu of contributing directly to the cost sharing arrangement. While Arcadia was the lead agency, BB&K invoiced the member agencies separately based on the The cost share formula was based 50% on participation and 50% on land area. The City of Bradbury's annual contribution was $11,323.08 or $943.59 per month, with the  attractiveness of the projects.  lobbying services to the Group for $84,000 a year or $7,000 per month.  Cities' monthly share.  calculation shown in the chart below.  Jurisdiction Arcadia Bradbury Duarte Monrovia Sierra Madre  Monthly $2,110.26 $943.59 $1,161.54 $1,725.64 $1,058.97  Annual $25,323.08 $11,323.08 $13,938.46 $20,707.69 $12,707.69  Under the modified scope of work, BB&K worked with the Group to lobby for new grant funding authorizations and assisted in identifying grant funding opportunities with federal agencies, as well as facilitating meetings with key decision makers and building coalitions to secure support for federal grant applications. In addition, BB&K assisted in educating key stakeholders oni the Rio Hondo/San Gabriel River Water Quality Group's five regional  projects and their benefits at the federal level.    Approve to Continue Advocacy Services with Best Best & Krieger  Page 3 of4  In 2020, BB&K successfully lobbied California state federal legislators to include a provision in the Water Resources Development Act (WRDA) to include authorization to plan with the Army Corps of Engineers to restore creeks and wetlands in the Rio Hondo and San Gabriel Watersheds, which are a part of the Group's required stormwater regional projects. Securing such funding source was hailed as a success by all the cities  int the Group. DISCUSSION  During this past year, BB&K assisted with obtaining a congressional authorization (with the support of the entire congressional delegation: Rep. Napolitano, Rep. Chu, Senator Feinstein and now-Vice President Harris) in the biannual Water Resources Development Act (WRDA) which allows the Army Corps of Engineers to partner and provide monetary funding for projects in the Riol Hondo. In addition, as of. July 2021, the Rio Hondo Channel Ecosystem Restoration project, withi full support from Senators Feinstein and Padilla, was included in the Senators' Congressionally Directed Spending submissions to the Senate Appropriations Committee. The project aims to restore wetlands, provide ecosystem restoration for special status plants and species, and provide long-term water quality in the Rio Hondo and tributaries of the San Gabriel River watershed. More specifically, the project, once completed will assist the member agencies to be in compliance with Stormwater regulations. Assuming the project submission is approved for funding by the Senate Appropriations Committee, it will be a big step forward for all the cities in the The agreement for continued services with BB&K is up for renewal this calendar year, and thei following is a list of projects that they will continue to work on behalf ofi the Group:  Group.  Rio Hondo Ecosystem Restoration Project Arcadia Wash Water Conservation Diversion Project Encanto Park Stormwater Capture Project Basin 3E Enhancements at Santa Fe Spreading Groups.  FISCAL IMPACT  The annual cost for services for BB&K is again $84,000, with the City of Bradbury's annual The agreement is to be proportionally divided on a formula based on participation (50%) and land area (50%) between the Cities of Arcadia, Bradbury, Duarte, Monrovia, and Sierra Madre. The rate is all inclusive and covers other direct expenses including telephone, postage, shipping, photocopying, and other administrative costs. Funds to cover the BB&K costs would come from the City's Utility Users Tax Fund, which has a  contribution share in the amount of $11,323.08 or $943.59 per month.  balance of $599,614.49 (as of September 30, 2021).    Approve to Continue Advocacy Services with Best Best & Krieger  Page 4 of4  RECOMMENDATION  Given the recent successes by BB&K, it is recommended that the City Council authorize the City Manager to extend lobbying services with BB&K for the 2022 calendar year, and  appropriate $11,323.08 to account 102-42-7630 to cover such costs.    INCORPORATED JULY 26,  Elzabeth Bruny, Mayor (District5) Bruce Lathrop, Mayor Pro-Tem (District 4) RichardHale, Councifmember (District 1) Monte. Cewis, Councilmember (District 2) Richard Barakat, Councilmember (District3 3)    BRADBURY  City of Bradbury Agenda Memo  TO: FROM: DATE: SUBJECT:  Honorable Mayor and Members of the City Council  Kevin Kearney, City Manager October 19, 2021  APPOINMENT OF CITY COUNCIL REPRESENTATIVE TO SAN GABRIEL VALLEY MOSQUITO & VECTOR CONTROL DISTRICT  BOARD OF TRUSTEES  ATTACHMENT:1) Letter to the Mosquito & Vector Control  SUMMARY  Staff was recently advised that the term of office for Councimember Barakat toi the Board of Trustees for the San Gabriel Valley Mosquito and Vector Control District ends on Itis recommended that the City Council reappoint Councimember Barakat to the San Gabriel Valley Mosquito & Vector Control District Board of Trustees for a two-year term. The San Gabriel Valley Mosquito & Vector Control District is committed to providing superior vector control services to all residents. The District was founded in 1989 to protect residents from mosquito-borne disease through public education, surveillance, and control of mosquitoes. Additionally, the District promotes cooperation and communication with property owners, residents, social and political groups, and other The San Gabriel Valley Mosquito & Vector Control District Board of Trustees meets once a month in the District Office in West Covina. Currently, Councilmember Barakat serves on the San Gabriel Valley Mosquito & Vector Control District Board of Trustees. His term  December 31, 2021.  ANALYSIS  governmental agencies to aid in these efforts.  is set to expire on December 31, 2021. STAFF RECOMMENDATION  Iti is recommended that the City Council reappoint Councimember Barakat to the San Gabriel Valley Mosquito & Vector Control District Board of Trustees for a two-year term.  FOR CITY COUNCIL AGENDA 10-19  AGENDA ITEM # I.G    ATTACHMENT #1    CITY of BRADBURY Immen.h.)a526,1957  Elected Officials Mayor Elizabethl Bruny, District5 Mayor Pm-Tem Bruce Lathrop,1 District4 Comcibnember Richard G. Barakat, District3 Comneibember RichardT T.I Hale,)r, Districti Comncilmember D. Montgomery) Lewis, District2 Staff Giy! Manager Kevin Kcarcy GiyClenk Claudia Saldana Management Anabst Sophia! Musa Cily Attongy Cary Reisman Brilling! Inspedor Steve Bailey Cily! Engineer David Gilbertson Cily! Plamer Jim Kasama Finanal Dindor Lisa Bailey  October 19, 2021  San Gabriel Valley Mosquito & Vector Control District ATTN: Jared Dever, District Manager Azusa West Covina, CA 91790 Dear Mr. Dever:  1145 N.  Canyon Road  Please be advised at the City Council, at a regular meeting held on October 19, 2021, re-appointed Councilmember Richard G. Barakat as the San Gabriel Valley Mosquito & Vector Control District for a two-year  the representative from the term ending December 31, 2023.  of Bradbury to the Board of Trustees  City  for  Sincerely,  Kevin Kearney City Manager  600 Winston Avenue, Bradbury, CA 91008 . 626.358.3218  fax 626.303.5154    Elizabeth Bruny, Mayor (District5s) Bruce. Lathrop, MayorPro-Tem (District 4) Richardale, Council Member (District. 1) Monte Lewis, Councif9Member District. 2) RicharBarakgt, CouncifMember (District 3)  BRADBURY  City of Bradbury Agenda Memo  TO: FROM:  Honorable Mayor and Members of the City Council Andrew Westall, Bear Demographics & Research David Ely, Bear Demographics & Research  Kevin Kearney, City Manager  DATE: SUBJECT:  October 19, 2021  CITY COUNCIL DISTRICT BOUNDARIES DRAFT MAPS  ATTACHMENTIS): 1) Draft Map Option #1  2) Draft Map Option #2 3) Current District Map  4) Staff Report: Sept. 21, 2021 - Summary of Laws & Regulations  SUMMARY  The City of Bradbury has held two public meetings prior to the publication of Draft Map Option #1 and Draft Map Option #2 on the City's website on October 12, 2021 for the City Council and public's consideration. The first public hearing was held by the City Council on September 21, 2021, and a public workshop was held by the consultants and City staff on October 4, 2021, prior to the publication of the Draft Map Options. Itis recommended that the City Council field a presentation from Bear Demographics & Research on the Draft Map Options, open the public hearing and solicit input on the Draft Map Options, and provide direction to the consultants on a final map for City  Council consideration and adoption on November 16, 2021.  DRAFT MAP OPTIONS  As previously discussed, due to the small population of the City of Bradbury, utilizing Census Blocks in the formation of Council Districts was not practical due to the size of Census Blocks being much larger than the ideal Council District population of 185 residents. Due to the same issue, it is also not practical to provide Council District information by ethnic population, voting age population, or citizen voting age population.  FOR CITY COUNCIL AGENDA 10-19  AGENDA ITEM # 2    Draft Redistricting Boundary Maps  Page 2 of3  The consultants developed a GIS map based on the parcel map of the City provided by the County of Los Angeles, and used a statistical methodology to allocate the  population across the City's parcels.  PUBLIC COMMENT  Public comment up until this point has been solicited during the first public hearing held by the City Council on September 21, 2021 and during the public workshop on October 4, 2021. The public was also welcomed to provide input on a draft map through the City's website and by directly emailing the City Manager. The below is a summary of  comments received:  Currently, Mount Olive Drive and Mount Olive Lane are split into two Districts (2 In past redistricting, there had been proposals to divide parts of Woodlyn Lane and Bradbury Hills Road/Lane into separate districts. The neighborhoods should  and 4) and those two streets should be compacted.  be kept intact.  Based on public comment and City Council discussion the below is a review of both  Draft Map Options. DRAFT MAP OPTION #1  Draft Map Option #1 provides the best opportunity to adopt a Council District map that is the least disruptive to the current configuration and representation in the City, while respecting as much as possible the boundaries of the Bradbury Estates HOA and the Woodlyn Lane HOA. The overall deviation of Draft Map Option #1 is 6.34 percent, which is within the legally required ten percent. One parcel from the Bradbury Estates HOA is moved to District 3, while maintaining the split of the HOA between Districts 1 and 5, with the bulk of the community within District 1. Four parcels from the Woodlyn Lane HOA are moved to District 3 as well, with the rest of the HOA remaining in District 2. The boundaries between Districts 2 and 4 also respect the official zoning map of the  City in the southeast portion of the City of Bradbury.  DRAFT MAP OPTION#2  Draft Map Option #2 provides the City Council and public with an alternative configuration of the Council District boundaries which is more disruptive to the current configuration of representation and splits the HOAS further than under Draft Map Option #1. The overall deviation of Draft Map Option #2 is 9.28 percent, which is within the legally required ten percent. By moving all of District 3 to the southwestern area of the City, the Bradbury Estates HOA is split three ways between Districts 1, 5, and 3, with thirteen parcels in the HOA located in District 3. This also requires splitting the Woodlyn Lane HOA between Districts 2 and 5 along Woodlyn Lane. This option also uses many    Draft Redistricting Boundary Maps  Page 3 of3  boundaries of the official zoning map in the southeast and southwest portions of the City  of Bradbury.  RECOMMENDATION  Itisr recommended that the City Council field a presentation from Bear Demographics & Research on the Draft Map Options, open the public hearing and solicit input on the Draft Map Options, and provide direction to the consultants on a final map for City  Council consideration and adoption on November 16, 2021.    ATTACHMENT - #1    SNYONFIHON  BUENAVISTAST  AVE  W AA    u 3    District: 1  Field District PopulationA20 Deviation % Deviation  Value 1 189 4 2.23%  02020 HERE  BEAR MOGHAPHIGHAIEEANA  3    District: 1  Field District PopulationA20 Deviation % Deviation  Value 1 189 4 2.23%  02020 HERE  BEAR  4    3  2 I  2  a 3    - E   n a    I  W a    8O  E s  W a    S  4 :  SPEING POINI DR  I    00  e  5 AA    5 I    2  5 3    ATTACHMENT #2        3 3    District: 1  Field District PopulationA20 Deviation % Deviation  Value 1 184 -1 -0.42%  02020 HERE  BEAR  a    District: 1  Field District PopulationA20 Deviation % Deviation  Value 1 184 -1 -0.42%  02020 HERE  BEAR    2  2  I a    2 I  5 3    3 E  3  - W a    e  5 3    4 E s  4  SPEING POINI DR    4 E s    5 E S    a E 6  5 3    ATTACHMENT #3    9  CITY OF MONROVIA  CITY OF DUARTE  3    ATTACHMENT #4    Elizabeth Bruny, Mayor (District. 5) Bruce Lathrop, Mayorg Pro-Tem (District4 4) RichardHale, Council Member (District. 1) Monte Lewis, CouncilMember District 2) RichardBarakat, CouncifMember (District 3)  CH BRADBURY  City of Bradbury Agenda Memo  TO: FROM:  Honorable Mayor and Members of the City Council Andrew' Westall, Bear Demographics & Research David Ely, Bear Demographics & Research  Kevin Kearney, City Manager  DATE: SUBJECT:  September 21, 2021  SUMMARY OF REDISTRICTING LAWS, CRITERIA, PROCESS, AND THE 2020 CENSUS, AND PRE-DRAFT MAP PUBLIC  HEARING  SUMMARY  There are several federal, state, and local laws that govern the redistricting process that include: the City of Bradbury Municipal Code, the U.S. Constitution, the Federal Voting Rights Act of 1965, the State of California Elections Code, the State of California Itisr recommended that the City Council field a presentation from Bear Demographics & Research regarding Bradbury's redistricting, open the public hearing and solicit public input on a pre-draft map, and finalize the future dates for the City's redistricting  Constitution, as well as case law.  meetings.  BRADBURY MUNICIPAL CODE  Chapter 1. - City Council Sec. 2.01.040. - Same-Elections by districts.  (a) Pursuant to the provisions of Government Code S 34870 et seq., Councimembers shall be elected by districts. There shall be five City Council districts. The boundaries of each Council district may be amended via ordinance or resolution, consistent with the requirements of Article 1 of Chapter 7 of Division 21 of the Elections Code (commencing at Elections Code S 21600).  FOR CITY COUNCIL AGENDA  AGENDA ITEM #    Summary & Pre-Draft Public Hearing  Page 2 of8  (1) The boundaries of each district shall be as set forth in Exhibit A to the ordinance from which this section is derived, which exhibit is entitled "City of Bradbury Councilmanic District Boundaries Report 2011." Exhibit A is (2) Any subsequent ordinance or resolution may adjust these Council district boundaries if all of the requirements of law at the time have been met, notwithstanding the general rule that actions taken via ordinance cannot be  incorporated into this section by this reference.  superseded by actions taken via resolution.  (b) Date. Beginning in 2018, the general municipal election will be held on the first Tuesday after the first Monday in June of each even-numbered year. The general municipal election will be consolidated with the statewide general election.  FEDERAL AND STATE LAWS  Several important federal and state legal criteria govern the redistricting process. Equal Population Principle Councilmember districts must contain, as nearly as practicable, equal portions of the total population of the City of Bradbury. This principle is established in the State of California Elections Code, as well as in the United State Supreme Court's "One-Person, One-Vote" decisions. The City Council must make a Exact equality is not required for local districts if deviation is justified by legitimate state purposed. For local jurisdictions like the City of Bradbury, a deviation of less than 10 percent is presumptively valid. Deviations should be explained on traditional redistricting criteria as explained below. Deviations should also not see to disadvantage In order to measure population equality and deviation, start with the City's total population and divide by five to determine ideal equal population of the five Council Districts. Next, determine the percent deviation ideal of each district. And last, determine total percent deviation, that is the difference between the district with the greatest positive and negative percent deviations which should total less than 10  good faith effort to draw districts with equal population.  any particular group and show a good faith effort.  percent. Below is an example.  Example of a City with a population of 1,000 and 5 Council Districts  Total Percent Deviation = 9.0%    Summary & Pre-Draft Public Hearing  Page 3 of8  Total Population 192 210 193 200 205  Ideal Population 200 200 200 200 200  District 1 2 3 4 5  Percent Deviation -4.0 +5.0 -3.5 0 +2.5  Legal Authorities = U.S. Constitution, Supreme Court Case law including Reynolds V. Sims, Gaffney V. Cummings, Larios V. Cox, and Harris V. Arizona Independent Traditional Redistricting Criteria - Federal, state and city law have established several traditional redistricting criteria all of which shall be considered to the extent  Redistricting Commission  feasible when drawing district lines:  Contiguity - all parts of a district should connect.  Compactness = districts should be geographically compact. There are many ways to measure compactness, and the Council should be aware of appearance, shape, and Existing Boundaries = districts should utilize boundaries such as geographic, street, Communities of Interest = districts should preserve neighborhoods and communities of people sharing common interests. The concept of protecting communities of interest is to draw boundaries in a manner that preserves communities that share common interests and that should be included within a single district for purposes of their effective and fair representation. There are many types of common interests that may identify a community of interest. For example, communities may share common housing patterns: urban, rural or suburban. Communities may share a common culture or language. Communities may be defined by their neighborhood or by the location of cultural, religious or educational institutions. Communities may also be defined by the location of geographic boundaries or features, such as parks, lakes, mountains or freeways. Certain public services, like public schools, public transit, and public safety may also help define a community. The City will obtain public testimony and consider census data, City neighborhood and planning information, and other information to help  border lines when creating districts  and political boundaries and conform to high school attendance zones.  identify Communities of Interest.    Summary & Pre-Draft Public Hearing  Page 4 of8  Legal Authorities - Case law, California Constitution Article XXI, Section 2; California U.S. Constitution's Equal Protection Clause - The United States Supreme Court has held that race cannot be used as the predominant factor in drawing district lines such that traditional redistricting criteria are subordinated to considerations of race. The 14th Amendment's Equal Protection Clause does not, however, prohibit all consideration of race. The City may consider race as a factor along with traditional race-neutral redistricting criteria, and consideration of traditional criteria should not be subordinated Ift there is evidence that the City used race as a predominant factor, whether through direct testimony and Council deliberations, or in circumstantial evidence (e.g. demographics, shape, changes, process, public record), then the Court will apply strict scrutiny to the redistricting plan, and the City must justify that the use of race is: 1) based or needed due to a compelling state interest; 2) the plan must be narrowly Legal Authorities - U.S. Constitution; Supreme Court case law including Shaw V. Reno, Voting Rights Act of 1965 = The Voting Rights Act prohibits voting practices which result in a denial or abridgement of the right to vote on account of race, color, or language minority status. Redistricting plans must be analyzed under the Voting Rights Act to ensure they do not deprive minority voters of an equal opportunity to elect Section 2 of the Voting Rights Act prohibits any voting practice or procedure that "results in a denial or abridgement" of the right to vote based on race, color, or language minority status. The federal VRA applies to prohibit redistricting plans that result in "vote dilution" by depriving minority voters of an equal opportunity to elect a candidate of their choice (i.e., must not unlawfully minimize or cancel minority voting strength). Discriminatory effect is sufficient to show a violation of the federal VRA, and  Elections Code Section 21621  too consideration of race and should be contemporaneous.  tailored to that interest; and 3) legal muster is a very high burden. Miller V. Johnson, Bush V. Vera, Cromartie 1&1, Copper V. Harris  representatives of their choice in violation of the Act.  discriminatory intent is not required.  Examples of "Vote Dilution"  Fracturing - dispersing minority voters into several different districts such that a  bloc-voting majority can routinely outvote them.    Summary & Pre-Draft Public Hearing  Page 5of8  Packing = concentrating minority voters into a small number of districts and  thereby minimizing their influence in other districts.  The U.S. Supreme Court has set three preconditions to Section 2 liability under the federal VRA, also referred to as the "Gingles" criteria - 1) the minority group must be sufficiently large and geographically compact to constitute a majority in a district; 2) the minority group must be politically cohesive; and 3) the majority votes sufficiently as a bloc to enable it usually to defeat the minority's preferred candidate. Legal Authorities - Section 2 of the Voting Rights Act; Thomburg V. Gingles  SUMMARY  Listed below are the key principles to keep in mind throughout the process:  Strive for Population Equality  Make a good faith effort to draw districts equal in population Justify any deviations with use of traditional redistricting criteria  Focus on Traditional Redistricting Criteria O Draw contiguous and compact districts  o Respect boundaries, neighborhoods, and communities of interest o Obtain public testimony, negnbomoolcommunny information, and make  ag good record  Dor not Use Race as the Predominant Factor Focus on traditional race-neutral criteria Comply with the Voting Rights Act Avoid fracturing or packing minority voters Establish and Follow a Good Process    Summary & Pre-Draft Public Hearing  Page 6of8  SUMMARY OF REDISTRICTING TIMELINE AND PROCESS  Every ten years, local governments use new census data to redraw their district lines to reflect how local populations have changed. Assembly Bill 849 (2019), also known as the California FAIR MAPS Act, requires cities and counties to engage communities in the redistricting process by holding public hearings and/or workshops and doing public outreach. Based on this same law, the City of Bradbury must finish the 2021 redistricting process by December 15, 2021. Below is the recommended timeline:  Summary of Redistricting Law, Criteria, and Process  2020 Census Report Pre-Draft Map Public Hearing (Regularly Scheduled CC Meeting)  Tue. September 21, 2021 @ 7:10pm Bradbury Civic Center  Public Workshop  Mon. October 4, 2021 @ 6pm Bradbury Civic Center  Presentation and Adoption of Draft City Council Member  District Boundaries Map Pre-Final Map Public Hearing (Regularly Scheduled CC Meeting)  Tue. October 19, 2021 @ 7:10pm Bradbury Civic Center  Presentation and Adoption of Final City Council Member  District Boundaries Map (1st Reading) Pre-Final Map Public Hearing (Regularly Scheduled CC Meeting)  Tue. November 16, 2021 @ 7:10pm Bradbury Civic Center  Presentation and Adoption of Final City Council Member  District Boundaries Map (2nd Reading) (Special CC Meeting - Date Tentative)  Tue. December 7, 2021 @ 7:10pm Bradbury Civic Center  SUMMARY OF 2020 CENSUS DATA  Below is a summary of the 2020 Census data and the 2015-2019 American Community Survey Citizen Voting Age Population Data. The final redistricting dataset for use by the City of Bradbury will be released on September 20, 2021. This will include the state prison population-adjusted data as required by the California FAIRI MAPS Act.    Summary & Pre-Draft Public Hearing  Page 7 of8  City of Bradbury 2020 Census Population 2010 Census Population 2000 Census Population Ideal District Size  921 1,048 855 184 772 607 335 290 353 361 311 175 184 135 74 21 17 9 20 19 0  100.0%  2020 Census Voting Age Population (VAP) 2019 ACS Citizen Voting Age Population  83.8% 65.9% 36.4% 37.6% 58.2% 39.2% 40.3% 28.8% 20.0% 17.5% 12.2% 2.3% 2.2% 1.5% 2.2% 2.5% 0.0%  (CVAP) White Pop White VAP White CVAP Asian Pop Asian VAP Asian CVAP Latino Pop Latino VAP Latino CVAP Black Pop Black VAP Black CVAP Other Pop Other VAP Other CVAP  *Based on 2020 Census PL 94-171 data and 2019 American Community Survey data. Does not include the state prison population-adusted data scheduled for release on September 20, 2021  Due to the small geographic size and population of the City of Bradbury, there will be a need to split at least one Census block in the southeast of the City which contains a population of 227, larger that the ideal size of a Council District and outside of any legal deviation. The current Council district lines established in 2012 utilized parcel data for  Council district boundaries, and not Census block geography.    Summary & Pre-Draft Public Hearing  Page 8 of8  RECOMMENDATION  Itis recommended that the City Council field a presentation from Bear Demographics & Research regarding Bradbury's redistricting, open the public hearing and solicit input on a pre-draft map, and finalize the future dates for the City's redistricting meetings.    Elizabeth Bruny, Mayor (District5) Bruce. Lathrop, Mayor Pro Tem (District 4) RichardBarakat, Councils Member (District3) DickHale, Councif9Member (District 1) Montgomery. Lewis, CouncilMember (Distric:2)  S 9  BRADBURY  City of Bradbury Agenda Memo  TO: FROM: DATE: SUBJECT:  Honorable Mayor and Members of the City Council Sophia Musa, Management Analyst  October 19, 2021  Consideration of Ordinance No. 378: An Ordinance Of The City Council Of The City Of Bradbury Amending The Bradbury  Municipal Code Relating To Filming Permits  ATTACHMENTS: 1) Ordinance No. 378  2) Film Policy 3) Film Permit Application  4) City's Municipal Code: Secs. 13.02.550--13.02.590.  SUMMARY  At the September City Council meeting, Staff was made aware that language in the City's municipal code directly conflicts with the City's film policy. Since at least 1990, the City has been operating and processing film permits based off of regulations outlined in the film policy. In order for the policy and municipal code to correspond, it is recommended that the City's municipal code be amended sO that it complements and does not conflict Inr moving forward, Staff recommends that the City Council, introduce, waive reading in full, and authorize reading by title only of Ordinance No. 378, and set the second reading; and read the title of Ordinance No. 378, entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BRADBURY AMENDING THE BRADBURY MUNICIPAL Staff also recommends that the City Council review the film policy and provide feedback  with the City's film policy.  CODE RELATING TO FILMING PERMITS."  as needed.  FOR CITY COUNCIL AGENDA 0-19  AGENDA ITEM # 3    Recommend Approval of Ordinance No. 378  Page 2 of3 BACKGROUND  The City's film policy was discussed at the City Council meeting in September. During the discussion, Staff was made aware that the municipal code addresses filming within the City and that the language conflicts with the City's film policy. The filming section in the City's municipal code was established in 1979 and the earliest film policy found was from 1990. This inconsistency appears to have been a longstanding issue since at least 1990. As a result during the September meeting, the City Council determined that all current City filming projects would, by default, abide by the already established municipal code  language until the confusion could be resolved.  DISCUSSION sections:  Staff has drafted Ordinance No. 378 (Attachment #1) which includes the following  Permits and exemptions Rules and Regulations Applicants and Issuance Liability Provisions Indemnification Violations  Moviemaking and Television Productions  Ordinance No. 378 reflects portions of the California Film Commission's (CFC) Model Film Ordinance. The CFC is a State department that provides resources for cities, counties and special districts to ensure uniform film ordinances and permit processes throughout the State. Per Government Code 14999.21, ,itis required that all cities 30 days prior to adoption of a film ordinance submit a draft ordinance to the CFC. The CFC will then review the draft and provide comments within five working days. The Government Code also states that each local government shall provide the CFC with a copy of its After Ordinance No. 378 is introduced for a first reading, Staff will submit the ordinance tot the CFC. Since Ordinance No. 378 primarily reflects the State's Model Ordinance, Staff does not anticipate there to be significant structural changes to the draft ordinance. If there is feedback, Staff will assess the next steps accordingly. Assuming there will not be any notable changes, Staff will then bring Ordinance No. 378 back to the November City Council meeting for a second reading. Therefore, following the potential timeline, Ordinance No. 378 is expected to be enforceable by December 16, 2021. Ordinance No. 378 will in turn replace the current language in the municipal code related to filming and While Ordinance No. 378 is in process, the City Council may elect to review the film policy  adopted filming ordinance.  point to the City's film policy.  and make any updates needed or desired.    Recommend Approval of Ordinance No. 378  Page 3of3  STAFF RECOMMENDATION  Staff recommends that the City Council, introduce, waive reading in full, and authorize reading by title only of Ordinance No. 378, and set the second reading; and read the title ofOrdinance No. 378, entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BRADBURY AMENDING THE BRADBURY MUNICIPAL CODE RELATING TO Staff also recommends that the City Council review the film policy and provide feedback  FILMING PERMITS." as needed.    Attachment #1    ORDINANCE NO. 378  AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BRADBURY AMENDING THE BRADBURY MUNICIPAL CODE RELATING TOI FILMING PERMITS  THE CITY COUNCIL OF THE CITY OF BRADBURY DOES ORDAIN AS Section1. Article IV of Chapter 2 Title XIII ofthe Bradbury Municipal Code is hereby  FOLLOWS:  amended in its entirety to read as follows:  Sec. 13.02.600 - Title  This Article shall bel known as the Bradbury Filming Ordinance. It is based upon the Model Filming Ordinance promulgated by the California Film Commission, in accordance with Government Code section 14999.20, and has been reviewed by the Commission prior to final  adoption by the City Council. Sec. 13.02.600 - Definitions.  a. "Motion picture, television, still photography" shall mean and include all activity attendant to staging or shooting commercial motion pictures, television shows or programs, commercials, digital media, still photography and student films produced to satisfyapost-seconday school course requirement at an educational institution in any medium including film, tape or digital b. "Charitable films" shall mean commercials, motion pictures, television, digital media or still photography produced by a nonprofit organization, which qualifies under Section 501(c)(3)of the Internal Revenue Code as a charitable organization. Noj person, directly or indirectly, shall receive aj profit from the marketing and production oft the film or from showing the films, tapes, C."News Media" shall mean the photographing, filming or videotaping for the purpose of spontaneous, unplanned television news broadcasts ("breaking news") or reporting for print d. "Studio" shall mean a fixed place oft business certified as such by a local fire authority having jurisdiction where filming activities (motion or still photography) are regularly conducted upon  format.  or photos.  media by reporters, photographers or camerapersons.  the premises.  Sec. 13.02.610 - Permits and Exemptions.  1    a.  Permit required: No person shall use any public or private property, facility or residence for the purpose oftaking motion pictures, television, digital media or commercial still photography without first applying for and receiving aj permit from the City Manager or  designee oft the City. Exemptions:  b.  1)News Media: The provisions of this Chapter shall not apply to or affect reporters, photographers or camerapersons in the employ of a newspaper, news service, or similar entity engaged in on-the-spot print media, publishing or broadcasting, ofnews events concerning those persons, scenes or occurrences which are: in the news and of general public interest. 2) Personal/Family Video: The recording of visual images (motion or still photography) solely 3) Studio Filming: Filming activities (motion or still photography) conducted at a studio.  for private personal use, and not for commercial use.  Sec. 13.02.620 - Rules and Regulations.  The City Manager is hereby authorized and directed to promulgate rules and regulations, subject to approval by the City Council, governing the form, time and location of any film activity set forth within the City. The City Manager shall also provide for the issuance of permits. The rules  and regulations shall be based upon the following criteria: a. The health and safety ofall persons; b. Mitigation of disruption to all persons within the affected area; C. The safety of property within the City; and d. Traffic congestion at particular locations within the City. Sec. 13.02.630 - Applicants and Issuance.  a. Issuing Authority: The issuing authority shall be the City of Bradbury.  b. Applications: Applicants shall complete all portions oft the City'sl Film Permit Application  Form.  c. Fee Schedule: The issuing authority may adopt a fee schedule.  d. Change of Date: Upon the request of the applicant, the issuing authority shall have the power, upon a showing of good cause, to change the date for which the permit has been issued, provided established limitations are complied with in respect to time, location, and neighboring residents and associations have been notified at least five days prior to the filming is to occur.  2    Sec. 13.02.640-4 Appeals  Any person may appeal issuance or denial oft the application, or the permit conditions to the City Council prior to or subsequent to issuance in the manner provided in Section 13.01.130.  Sec. 13.02.650 - Liability Provisions.  a. Liability Insurance: Before aj permit is issued, a certificate ofinsurance will be required in an amount ofi not less than $2,000,000 naming the City as an additional insured for protection against claims ofthird persons for personal injuries, wrongful deaths, and property damage. Higher liability limits or separate aerial coverage shall be required for the use of helicopters and/or drones. City officers and employees shall also be named as additional insured. The City Manager may permit lower limits for insurance in cases where $2,000,000 isi impractical such as student films. An applicant must provide evidence ofinsurance coverage that will not expire until the completion of all planned production activities, including the strike and restoration of all locations. A copy oft the b. Worker's Compensation Insurance: An applicant shall conform to all applicable Federal and State requirements for Worker's Compensation Insurance for all persons operating b. Hold Harmless Agreement: An applicant shall execute a hold harmless agreement as provided by the City prior to the issuance ofa a permit under this ordinance.  certificate will remain on file.  under a permit.  Security Deposit: To ensure cleanup and restoration of] location sites, an applicant may be required to submit a refundable deposit (amount tol be determined by the City). Upon completion of filming and inspection ofthe site by the city/county, ifno verifiable damage has occurred, the security deposit shall be returned to the applicant.  Sec. 13.02.660 - Violations  a. Any violation or failure to comply with any oft the requirements ofthis Article, the City's Film Policy, or aj permit issued pursuant thereto, shall constitute ai misdemeanor, subject b. Notwithstanding the foregoing, at the discretion ofthe City Manager or designee, any such violation may be charged and prosecuted as an infraction, subject to the daily C. Notwithstanding the foregoing, and in addition to, or in lieu of criminal prosecution, any violation of this Article, the City's Film Policy, or aj permit issued pursuant thereto, may be subject to administrative enforcement pursuant to section 1.05.070 oft this Code.  to daily penalties as set forth in section 1.03.010 (d) ofthis Code.  penalties set forth in section 1.03.010 (e) oft this Code.  3    d. In addition to the foregoing, if an applicant violates any oft the provisions oft this Article, the City's Film Policy, or aj permit issued pursuant thereto, the City may provide the applicant with verbal or written notice of such violation. Ifthe applicant fails to correct the violation, the City may revoke the permit and all activity must cease.  Section 2. Section 13.01.340 oft the Bradbury Municipal Code is hereby amended to read as  follows:  4    Sec. 13.01.340. Moviemaking and television productions.  For every person conducting, maintaining or operating moviemaking or television production activities within the City, including all activities governed by Article IV of Chapter 2 Title XIII ofthis Code, there shall be a daily license fee for the conduct of such activities on private or public property, in an amount as established by the City Council from time to time. The City Clerk is hereby authorized to waive a portion oft the said License Fee to an amount no less than $500.00 per day where, because of the amount oft time the activities would take, or because of  the scope and/or location of the activities, al lower license fee is justified.  Section3. Ifany provision ofthis Ordinance is held to be unconstitutional, iti is the intent of the City Council that such portion oft this Ordinance be severable from the remainder  and that the remainder be given full force and effect.  Section 4. The City Clerk shall certify to the adoption oft this Ordinance.  PASSED, APPROVED and ADOPTED this  day of  2021.  Elizabeth Bruny Mayor  5    ATTEST:  Claudia Saldana City Clerk  STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF BRADBURY  SS. )  I, Claudia Saldana, City Clerk of the City of Bradbury, do hereby certify that the City ofBradbury, signed by the Mayor of said City, and attested by the City Clerk, all at a that it was duly posted and that the same was passed and adopted by the following vote, to wit:  foregoing ordinance, being Ordinance No. regular meeting oft the City Council held on the  was duly passed by the City Council ofthe  day of  2021,  AYES: NAYS: ABSENT:  Claudia Saldana City Clerk City of Bradbury  6    Attachment #2    INCORPORATED  Administrative Policy Manual Original Date: January 17,2 2012 Aponskusakuay  EITYOT BRADBURY  Policy No: 12-01  SUBJECT: PURPOSE:  Film Policy  To outline policies relating to obtaining the necessary approvals for the issuance of film (which includes features, commercials, movies, music videos, photography, student and television) permits.  BACKGROUND  Ina accordance with Bradbury Municipal Code Section 13.01.340, the City of Bradbury issues Film Permits to businesses and individuals who wish to film on public or private property within the City limits. Filming activities include but are not limited to all on-site preparation (prep), filming and all breakdown (strike) activities. The City Manager has the discretion to impose additional conditions to the City Film Permits in order to protect the welfare and safety of residents. Failure to comply with any of the stated conditions  shall be grounds for revoking the permit.  POLICY  Requirements to Obtain a Film Permit  Ac completed application must be submitted no later than 5 days before filming begins  (including prep).  The application must contain approvals from the Los Angeles County Sheriff's When necessary approval from the Homeowners Association must be obtained. Approval of residents within 500 feet of the subject location must be obtained. The approval must be in the form of a petition, signature card, facsimile or email and is subject to City verification. Approvals must be from property owners/tenants over the age of 18 for each parcel located within a 500 feet Afilming layout diagram and parking plan must be submitted with the application. All vehicles and equipment must be parked in designated areas only. Should directional signage be required it should be minimal in both size and color and be kept to a minimum. Parking on public streets is strongly discouraged. Parking of film vehicles or the blocking of streets by vehicles belonging to the Production Company or production staff without authorization and identification will be citied  Department and Los Angeles County Fire Department.  perimeter of the property where the filming is taking place.  by the Sheriff's Department.  City of Bradbury, Administrative Policy 12.01 (Updated: January 19, 2021)  Page 1of3    Certificates of Insurance must be attached.  At the discretion of the City, a Community Services Officer (CSO) may be present during all filming that occurs within City limits. The City contracts with the  CSO and costs may be associated with the service.  Film Production Hours of Operation  Filming activity may take place between the working hours of 7:00 am and 10:00 pm Monday through Friday only, excluding legal holidays. Extended hours may be  considered depending on impact to the community. 7:00 am to 10:00 pm "working hours"  75% approval is required from all property owners and/or tenants, over the age of 18 for each parcel within 500 feet of the perimeter of the property on which filming is to take place with consideration of verified abstentions from the City  Manager.  10:00 pm to 7:00 am Monday - Friday/ Saturday and Sunday all day: "extended hours" 100% approval is required from all property owners and/or tenants, over the age of 18 for each parcel within 500 feet of the perimeter of the property on which filming is to take place with consideration of verified abstentions from the City  Manager. Insurance  The Production Company shall be required to present to the City (attached to the application) a Certificate of Insurance with the following coverage:  General Liability Insurance in an amount not less that $2,000,000 naming the City of Bradbury, its officers, employees, agents and volunteers as additional insured for protection against claims of third persons for personal injuries, wrongful deaths and property damage and to indemnify the City for damage to City property arising out of the applicant's Film Activity. The certificate shall not be subject to cancellation or modification until after thirty days written notice to the City. Such insurance shall be evidenced by the Standard General Liability Special Endorsement From mandated by the California Film Commission which Evidence of Worker's Compensation Insurance for all persons operating under a  will remain on file with the City.  City Film permit shall be provided as required by State Law.  Fees  The Production Company shall pay to the City all applicable fees and deposits prior to issuance of a City Film Permit. Any cancellation of the Film Activity after a City Film Permit has been issued will result in a forfeiture of 50% of the permit as a processing  City of Bradbury, Administrative Policy 12.01 (Updated: January 19, 2021)  Page 2of3    fee. All refund requests must be made in writing and can take up to six weeks for The permit fee is $1,030 per day (private or public property). The City Manager may reduce this fee to an amount to no less than $500 per day; however, the City Council normally expects non-profit filming to pay the full $1,030. Examples for possible reduction include still self-contained photo shoots, student films for college course work, Any negotiations or arrangements for filming activity on private property shall be the concern of the Production Company and the private property owners. The City disclaims any involvement in or responsibility for those negotiations or arrangements.  processing.  or public service announcements.  City of Bradbury, Administrative Policy 12.01 (Updated: January 19, 2021)  Page 3of3    Attachment #3    City of Bradbury  : TYOFL BRADBURY  FILM PERMIT APPLICATION FORM  Today's date: Name of Film Company: (Contact person) Filming location: Date of filming: Hours ofi filming: Name of film/commercial: Specify number and size of vehicles: Where will vehicles bej parked? (Parking on) public streets is discouraged)  (Address) (Property owner) to to  (Phone number) (Phone number)  (Address) from from  Size of Crew:  Will signs be posted? Ifs so, how many? the number ofs signs shall be kept to a minimum.)  (Signs shall be no larger than 4sq. feet ands shall be inofensive in color, preferably white or offwhite and Have you provided a certificate of liability insurance ini the amount of at least $2 million, Have you provided a certificate ofworkers compensation insurance for a minimum of Have you obtained clearance with both the Los Angeles County Fire Department and the  Requirements  naming the City of Bradbury as an additionally insured?  $1 million?  Los Angeles County Sheriff's Department?  (please attach proof)  Has the Homeowners Association been notified? (ifapplicable) Is the City's Community Services Officer needed for the filming?  City Manager Approval  Date    Attachment #4    CODE OF ORDINANCES Title XIII - BUSINESSES ANDI PROFESSIONS CHAPTER: 2.- REGULATION OF PARTICULAR BUSINESSES ARTICLE IV. MOVIEMAKING AND TELEVISION PRODUCTIONS  ARTICLE IV. MOVIEMAKING AND TELEVISION PRODUCTIONS  Sec. 13.02.600. Moviemaking or television production defined. int this section, except where the context clearly indicates a different meaning:  Thet following words, terms and phrases, when used int this article, shall have the meanings ascribed to them Moviemaking or television production includes the transcribing onto film for commercial, educational or institutional purposes, together with the use of equipment and personnel customarily: attendant to sucha activities.  (Prior Code, 56250)  Sec. 13.02.610. Conduct of activities.  The activities of moviemaking or television production: shall be conducted between the! hours of7:00a.m.  ands sunset, Monday through Friday only, but excluding legal holidays.  (Prior Code, $6251)  Sec. 13.02.620. Permit application.  Any applicant for ap permit to conduct moviemaking or television production activities shall, in addition1 to  posting the license fees required by Section 13.01.340, filet thet following: (1) Proof of written approval fromi the applicable private association, ifa any. (2) Ab bond in such amount as may ber required byt the applicable private association, ifa any. (3) As statement of conditions, ifany, imposed byt the Chief of Police. (4) Astatement of conditions, ifany, imposed byt the Fire Chief. (5) Such bond as may be required byt the City Manager.  (6) Acertificate ofi insurance liability in an amount prescribed by the City Manager and with terms  approved by the City Attorney.  (7) Such other information ast the City Manager may require.  (Prior Code, $6252)  1State law referencels)-Uniform Film Permit. Act, Government Code S: 14999.30 et seq.; authority of any city to adopt ordinances or regulations governing issuance of commercial film permits, Government Code S  14999.36.  Bradbury, California, Code of Ordinances (Supp. No.5, Update 2)  Created: 2021-08-06 13:42:32 [EST]  Page 1of2    Sec. 13.02.630. Action on application.  Upon receipt of the application for permit, thei fees required by Section 13.01.340, and the documents enumerated in Section 13.02.620, the City Manager shall grant the permit upon the conditions specified.  (Prior Code, $6 6253) Sec. 13.02.640. Appeal. manner providedi in Section 13.01.130. (Prior Code, $6254)  Any person may appeal the permit conditions to the City Council prior to or subsequent to issuance in the  Sec. 13.02.650. Modifications.  After issuance, the permit conditions may be modified at any time! by the City Council upon a finding that such modification is necessary' for the promotion of the public health, safety, interest and welfare.  (Prior Code, $6255)  Created: 2021-08-06 13:42:32 [EST]  (Supp. No. 5, Update 2)  Page 2of2    Elizabeth Bruny, Mayor (District 5) Bruce Lathrop, Mayor Pro Tem (District 4) Richardt.s Hale, Council Member (District 1) Monte Lewis, Council Member (District 2) RichardBarakat, CouncifMember (District 3)  BRADBURY  City of Bradbury Agenda Memo  TO: FROM: DATE: SUBJECT:  Honorable Mayor and Members of the City Council  Kevin Kearney, City Manager October 19, 2021  STATE PARKS GENERAL PER CAPITA PROGRAM: ADOPTION OF RESOLUTION NO. 21-20 APPROVING OF A PROJECT APPLICATION FOR THE LEMON AVENUE TRAIL PROJECT  ATTACHMENTS: 1) Resolution No. 21-20  2) Per Capita Program = Procedural Guide 3) MAP Radius of Severely Disadvantaged Community 4) Staff Report: February 16, 2021  SUMMARY  The State has allocated $178,655 tot the City of Bradbury through their General Per Capita Program. City Staff has identified the creation oft the Lemon Avenue Trail as a candidate for funding. Should the City Council desire to fund the project, City Staff would work toward submitting the application. Once the application is approved, City Staff would move forward with preparing the plans and specifications for the trail improvements. Itis recommended that the City Council approve moving forward with designating the Lemon Avenue Trail project as the recipient oft the General Per Capita Program and adopt Resolution No. 21-20, which is a required form needed to apply to the grant.  BACKGROUND  The Per Capita Program originates from Proposition 68, placed on the ballot via Senate Bill 5, and approved by voters on June 5, 2018. Funds fort the program were appropriated via State Budget item 3790-101-6088D). Legislative program information is found in the Public Resources Code (PRC) beginning at $80000. Funds are provided through two programs - General Per Capita Program and Urban County Per Capita. This report will  FOR CITY COUNCIL AGENDA 10-19  AGENDA ITEM # L    Per Capita Program: Resolution No. 21-20  Page 2 of3  only focus on the applicable General Per Capita Program.  The General Per Capita Program has been allocated $185,000,000. Funds are available for local park rehabilitation, creation, and improvement grants to local governments on a per capita basis. Grant recipients are encouraged to utilize awards to rehabilitate existing infrastructure and to address deficiencies in neighborhoods lacking access to the Through the General Per Capita Program, the City of Bradbury has been allocated  outdoors (PRC $80061(a)).  $178,655. ANALYSIS  City Staff has identified the Lemon Avenue Trail as a candidate for funding through the General Per Capita Program. During the February 16, 2021 meeting, City Engineer David Gilbertson presented to the City Council an analysis on the creation of trails on Winston Avenue and Lemon Avenue. The Winston Avenue Trail had a number of challenges associated with the project, such as residences' walls & fencing that needed to be moved and the relocation of power poles. These complexities increased the costs of the Winston Avenue Trail upwards of $375,000. The Lemon Avenue Trail, however, were free from these complexities, and project costs were estimated at $145,000. The February 16, Construction estimates for the Lemon Avenue Trail is still relatively accurate today, with the exception of project fencing. Fencing price is unknown at this time due to its scarcity and long lead times for delivery. The actual unit price of fencing will not be unknown until actual bids are received, but a potential increase in costs is not expected to exceed the Should the City Council approve Resolution No. 21-20, Staff would move forward with submitting the documents for the grant application. Once the project is approved through the State, Staff would then return to the City Council at a later meeting to present the  2021 staff report affixed as Attachment #4.  grant allocation.  project plans and specifications for the trail improvements.  FINANCIAL ANALYSIS  The State has allocated $178,655 tot the City of Bradbury through their General Per Capita Program. The grant program requires a 20% match, unless the project is within a radius of a severely disadvantaged community. After checking the grant's 'Per Capita match calculator, City Staff determined that the project does fall within the radius of a Severely Disadvantaged Community (Attachment #3). Meaning, there is no match needed from the City of Bradbury if the Lemon Avenue Trail is designated as a project.    Per Capita Program: Resolution No. 21-20  Page 3of3  RECOMMENDATION  Itis recommended that the City Council approve moving forward with designating the Lemon Avenue Trail project as the recipient of the General Per Capita Program and adopt Resolution No. 21-20, which is a required form needed to apply to the grant.    ATTACHMENT #1    Resolution No. 21-20  RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRADBURY APPROVING APPLICATIONIS), FOR PER CAPITA GRANT FUNDS  WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility by the Legislature of the State ofCalifornia for the administration ofthe Per Capita  Grant Program, setting up necessary procedures governing application(s); and  WHEREAS, said procedures established by the State Department ofParks and Recreation require the grantee's Governing Body to certify by resolution the approval ofprojecta application(s)  before submission of said applications to the State; and  WHEREAS, the grantee will enter into a contract(s) with the State of California to NOW, THEREFORE, BEI IT RESOLVED that thel Bradbury City Council hereby: 1. Approves the filing of project application(s) for Per Capita program grant project(s); and 2. Certifies that said grantee has or will have available, prior to commencement of project work utilizing Per Capita funding, sufficient funds to complete the project(s); and 3. Certifies that the grantee has or will have sufficient funds to operate and maintain the 4. Certifies that all projects proposed will be consistent with the park and recreation element oft the City of Bradbury's general or recreation plan (PRC $80063(a)), and 5. Certifies that these funds will be used to supplement, not supplant, local revenues in 6. Certifies that it will comply with the provisions of $1771.5 of the State Labor Code, and 7. (PRC $80001(0)/8)A-G) To the extent practicable, as identified in the "Presidential Memoramdum-Promoing Diversity and Inclusion in Ourl National Parks, National Forests, and Other Public Lands and Waters," dated January 12, 2017, the City of Bradbury will consider ai range ofactions that include, but are: not limited to, the following: A. Conducting active outreach to diverse populations, particularly minority, low income, and disabled populations and tribal communities, to increase awareness within those communities and the public generally about specific programs and  complete project(s);  project(s), and  existence as of. June 5, 2018 (PRC $80062(d)), and  opportunities.  1    B. Mentoring new environmental, outdoor recreation, and conservation leaders to increase diverse representation across these areas. C. Creating new partnerships with state, local, tribal, private, and nonprofit organizations to expand access for diverse populations. D. Identifying and implementing improvements to existing programs to increase visitation and access by diverse populations, particularly minority, low-income, E. Expanding the use ofmultilingual and culturally appropriate materials in public communications and educational strategies, including through social media strategies, as appropriate, that target diverse populations. F. Developing or expanding coordinated efforts to promote youth engagement and empowerment, including fostering new partnerships with diversity-serving and  and disabled populations and tribal communities.  youth-serving organizations, urban areas, and programs. G.I Identifying possible staff liaisons to diverse populations.  8. Agrees that to the extent practicable, the project(s) will provide workforce education and training, contractor and job opportunities for disadvantaged communities (PRC 9. Certifies that the grantee shall not reduce the amount of funding otherwise available to be spent on parks or other projects eligible for funds under this division in its jurisdiction. A one-time allocation ofother funding that has been expended forj parks or other projects, but which is not available on an ongoing basis, shall not be considered when calculating a 10. Certifies that the grantee has reviewed, understands, and agrees to the General Provisions 11.I Delegates the authority to the Bradbury City Manager, or designee to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the 12. Agrees to comply with all applicable federal, state and local laws, ordinances, rules,  $80001(b)(5)).  recipient's annual expenditures. (PRC $80062(d)).  contained in the contract shown in the Procedural Guide; and  completion ofthe grant scope(s); and regulations and guidelines.  Approved and adopted the 19th day ofOctober, 2021.  Mayor - City of Bradbury  2    I,ti the undersigned, hereby certify that the foregoing Resolution No. 21-20 was duly adopted by  the City Council oft the City of Bradbury following a roll call vote:  AYES: NOES: ABSENT:  City Clerk - City of Bradbury  3    ATTACHMENT#2    Procedural Guide for the  California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All Act of 2018 PER CAPITA PROGRAM  September 2020  FOR  PROP  0 68  @  State ofCalifornia Pwis-Wate/Bond2018  E  State of California The Natural Resources Agency Department of Parks and Recreation Office of Grants and Local Services (OGALS) "Creating Community through People, Parks, and Programs"  Send correspondence to:  Street Address for Overnight Mail: Calif. Dept. of Parks and Recreation Office of Grants and Local Services 1416 Ninth Street, Room 918 Sacramento, CA 95814  Mailing Address: Calif. Dept. of Parks and Recreation Office of Grants and Local Services P.O. Box 942896 Sacramento, CA 94296-0001  Phone: (916)653-7423 Website: piwwepanscagpigans 2018-2019 California State Budget, Chapter 29  Budget Item 3790-101-6088 (b)-$ $185,000,000 shall be available for the Local Park Rehabilitation, Creation in Urban Areas Program, consistent with subdivision  (a) of Section 80061 of the Public Resources Code.  1    STATE OF CALIFORNIA  DEPARTMENT OF PARKS AND RECREATION  INCE  Department Mission  The mission of the California Department of Parks and Recreation is to provide for the health, inspiration, and education oft the people of California by helping to preserve the state's extraordinary biological diversity, protecting its most valued natural and cultural resources, and creating opportunities for high-quality outdoor recreation. The mission of the Community Engagement Division is to encourage healthy communities by connecting people to parks, supporting innovative recreational opportunities, embracing diversity, fostering inclusivity, and delivering superior customer  Community Engagement Division Mission  service, with integrity for the enrichment of all. The Office of Grants and Local Services Mission  The mission of the Office of Grants and Local Services is to address California's diverse recreational, cultural and historical resource needs by developing grant programs, administering funds, offering technical assistance, building partnerships and providing  leadership through quality customer service.  OGALS VISION GOALS  To Be:  Al leader among park and recreation professionals.  Proactive in anticipating public park and recreation needs and hownew legislation and grant programs could best meet these needs. Honest, knowledgeable and experienced grant administration facilitators. Sensitive to local concerns while mindful of prevailing laws, rules and regulations. Perceptive to opportunities for partnerships, growth and renewal where few Committed to providing quality customer service in every interactionand Responsive to the needs of applicants, grantees, nonprofit organizations, local governments, legislative members, and department employees.  existed before. transaction.  2    TABLE OF CONTENTS  PER CAPITA PROGRAM DESCRIPTION Eligible Recipients (PRC $80062). Eligible Projects.. GRANT PROCESS OVERVIEW. Authorizing Resolution APPLICATION PACKET. Application Packet Checklist. Per Capita Project Application Form Per Capita Match. Acquisition Projects. Development Projects. Funding Sources Form.. CEQA Compliance Certification. Land Tenure.. Site Plan.. Sub-leases or Agreements. Photos.. SPECIAL REQUIREMENTS. Status Report. Bond Act Sign. Deed Restriction.. GRANT PAYMENTS Payment Request Form. Grant Expenditure Form.. Project Completion Packet.. PER CAPITA CONTRACT ACCOUNTING AND AUDITS.. Accounting Requirements. Audit Checklist REFERENCES Allocation Tables.. ALLOCATION TRANSFER. DEFINITIONS  4 5 6 10 11 12 13 14 16 19 20 21 22 24 24 24 24 26 26 28 29 33 35 35 37 42 48 49 50 50 51 54 54 55  Development Project Scope/Cost Estimate Form.  Greenhouse Gas Emissions Reduction and Carbon Sequestration..  Public Resources Code relating to the Proposition 68 Per Capita program.  Words and terms shown in SMALL CAPS are in the definitions section.  3    Per Capita Program Summary  Background  This program originates from Proposition 68, placed on the ballot via Senate Bill 5 (DeLeon, Chapter 852, statutes of 2017), and approved by voters on June 5, 2018. Funds for the program were appropriated via State Budget item 3790-101-6088(b). Legislative program information is found in the Public Resources Code (PRC) beginning at $80000 (see page 51). OGALS retains the right to waive requirements not mandated  by statute. Funds are provided for two programs, as described below:  General Per Capita Program: $185,000,000  Funds are available for local park rehabilitation, creation, and improvement grants to local governments on a per capita basis. Grant recipients are encouraged to utilize awards to rehabilitate existing infrastructure and to address deficiencies in neighborhoods lacking access to the outdoors (PRC $80061(a)).  Urban County Per Capita: $13,875,000  Additional funds are available for Per Capita grants to cities and districts in urbanized counties (a county with a population of 500,000 or more) providing park and recreation services within jurisdictions of 200,000 or less in population. An entity eligible to receive funds under this subdivision shall also be eligible to receive funds available under the  General Per Capita Program (PRC $80061(b)). Eligible Recipients (PRC $80062)  Sixty percent (60%) oft the General Per Capita funds are allocated to the following entities based on population. The minimum allocation is $200,000.  Cities  Eligible Districts, other than a regional park district, regional park and open-space  districts, and regional open-space districts1  Forty percent (40%) of the General Per Capita funds are allocated to the following entities based on population. The minimum allocation is $400,000.  Counties space districts  Regional park districts, regional park and open space districts, and regional open  Allocations  Visit OGALS' Per Capita webpage at parscagowpercpla for allocations. 1For purposes of this chapter, "district" means any regional park district, regional park and open-space district, or regional open-space district formed pursuant to Article 3 (commencing with $5500) of Chapter 3 of Division 5, any recreation and park district formed pursuant to Chapter 4 (commencing with $5780) of Division 5, or any authority formed pursuant to Division 26 (commencing with $35100). With respect to any community or unincorporated region that is not included within a district, and in which no city or county provides parks or recreational areas or facilities, "district" also means any other entity, including, but not limited to, a district operating multiple-use parklands  pursuant to Division 20 (commencing with $71000) of the Water Code.  4    Eligible Projects  PROJECTS must be capital outlay for recreational purposes, either acquisition or DEVELOPMENT. Do not submit combined acquisition and DEVELOPMENT projects, rather Multiple PROJECTS may be completed under one contract; each PROJECT requires a APROJECT can only have one location. One PROJECT serving several parks is not GRANTEES are encouraged to partner with other GRANTEES on PROJECTS (PRC $80063(b). See page 54 for information on allocation transfers.  submit separate APPLICATION PACKETS for each PROJECT type.  separate APPLICATION PACKET.  permitted.  Match $80061(c)). No Supplanting  PROJECTS not serving a "severely disadvantaged community" (median household income less than 60% of the statewide average) require a 20% match (see page 13) (PRC  GRANTEES must use Per Capita grant funds to supplement existing expenditures, rather than replace them (PRC $80062(d)). For example, a GRANTEE has a budget for recreational capital expenditures of $500,000 per year, and is receiving a $200,000 allocation under the Per Capita program. The budget cannot be reduced to $300,000, Similarly, if a PROJECT has been approved by the governing body, and a funding source has been identified, Per Capita funds cannot. be swapped. in as a new funding source unless the prior funding source is applied to other identified. recreational capital projects. GRANTEES should keep all documents indicating intent to use Per Capita grant funds for  with the Per Capita funds making up the difference.  PROJECTS.  5    Grant Process Overview step in the process listed below.  The GRANT PERFORMANCE PERIOD is shown on the contract. Visit OGALS' Per Capita webpage at wparscagowpercapta for deadlines and current information on each 1. OGALS Mandatory Grant Administration Workshops will be held statewide.All 2. Resolution: GRANTEE passes one resolution approving the filing of all applications 3. APPLICATION PACKET(s): The GRANTEE defines the PROJECT SCOPE(s) and amount of GRANT funds needed for each PROJECT. As PROJECTS are identified, the GRANTEE submits individual APPLICATION PACKET(s) to OGALS. OGALS reviews each APPLICATION PACKET and sends a letter of approval to the GRANTEE or requests additional 4. Contract: OGALS sends a contract to the GRANTEE once the OGALS has received and approved APPLICATION PACKET(S) equaling the total contractamount. a. The contract section, beginning on page 42, includes a sample contract. b. The GRANTEE must return the contract signed by the AUTHORIZED REPRESENTATIVE C. OGALS returns a copy of the fully executed contract to the GRANTEE.  recipients are required to attend.  associated with the contract, and provides a copy to OGALS.  information.  too OGALS.  5. Payments and end of GRANT PERFORMANCE PERIOD: GRANTEE requests payments for eligible costs. The grant payments section, beginning on page 33, provides payment a. The GRANTEE may request payments after each PROJECT is approved by OGALS.  request instructions and forms.  b. The GRANTEE completes PROJECT SCOPE(s).  C. The GRANTEE sends PROJECT COMPLETION PACKET(s) to OGALS.  d. OGALS processes the final payment request after each PROJECT is complete as documented by the GRANTEE in the PROJECT COMPLETION PACKET, and as verified 6. Accounting and Audit: DPR's Audits Office may conduct an audit. The GRANTEE is required to retain all PROJECT records, including source documentation with original signatures, for five years following issuance of the final GRANT payment or PROJECT termination, whichever is later. The Accounting and Audit Section, beginning on page 48, provides directions and an Audit Checklist for DPR audit and accounting  by OGALS by conducting a site inspection.  requirements.  6    Authorizing Resolution  GRANTEE passes one resolution approving the filing of all APPLICATION PACKETS The Authorizing Resolution on the following page may be reformatted; however, the  associated with the contract, and forwards a copy to OGALS. language provided in the resolution must. remain unchanged. The Authorizing Resolution serves two purposes:  1. Iti is the means by which the GRANTEE's Governing Body agrees to the terms of the contract; it provides confirmation that the GRANTEE has the funding to complete, 2. Designates a position title to represent the Governing Body on all mattersregarding PROJECTS associated with the contract. The incumbent in this position is referred to  operate and maintain PROJECTS associated with the contract.  as the AUTHORIZED REPRESENTATIVE.  Resolution items 4, 5,7,8 and 9 are required by Proposition 68.  Complete the highlighted areas of the Authorizing Resolution (beginning on following page). The. AUTHORIZED REPRESENTATIVE can delegate signatory authority to other individuals (by position title) either in entirety or for particular documents. This may be included in item 11 of the resolution, or the AUTHORIZED REPRESENTATIVE may submit a  letter (on letterhead) or email to OGALS delegating authority.  7    Resolution Form  Resolution Number: (insert number here)  RESOLUTION OF THE (Title of Governing Body/City Council, Board of Supervisors) OF (City, County, or District) APPROVING APPLICATION/S) FOR PER CAPITA WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility by the Legislature of the State of California for the administration of the Per Capita Grant Program, setting up necessary procedures governing application(s); WHEREAS, said procedures established by the State Department of Parks and Recreation require the grantee's Governing Body to certify by resolution the approval of project application(s) before submission of said applications to the State; and WHEREAS, the grantee will enter into a contract(s) with the State of California to NOW, THEREFORE, BE IT RESOLVED that the (grantee's governing body) hereby: 1. Approves the filing of project application(s) for Per Capita program grant 2. Certifies that said grantee has or will have available, prior to commencement of project work utilizing Per Capita funding, sufficient funds to complete the 3. Certifies that the grantee has or will have sufficient funds to operate and maintain 4. Certifies that all projects proposed will be consistent with the park and recreation element of the lcily/county/districts) general or recreation plan (PRCS $80063(a)), 5. Certifies that these funds will be used to supplement, not supplant, local revenues in existence as of June 5, 2018 (PRC $80062(d)), and 6. Certifies that it will comply with the provisions of $1771.5 of the StateLabor 7. (PRC 80001(0)8)A-G) To the extent practicable, as identified in the "Presidential Memorancum-Promoting Diversity and Inclusion in Our National Parks, National Forests, and Other Public Lands and Waters," dated January 12, 2017, the Ccity/county/district, will consider a range of actions that include, but are (A) Conducting active outreach to diverse populations, particularly minority, low- income, and disabled populations and tribal communities, to increaseawareness within those communities and the public generally about specific programs and (B) Mentoring new environmental, outdoor recreation, and conservationleaders (C) Creating new partnerships with state, local, tribal, private, andnonprofit  GRANT FUNDS  and  complete project(s);  project(s); and project(s); and the project(s), and  and  Code, and  not limited to, the following:  opportunities.  to increase diverse representation across these areas. organizations to expand access for diverse populations.  8    (D) Identifying and implementing improvements to existing programs toincrease visitation and access by diverse populations, particularly minority, low-income, (E) Expanding the use of multilingual and culturally appropriate materials in public communications and educational strategies, including through social media strategies, as appropriate, that target diverse populations. (F) Developing or expanding coordinated efforts to promote youthengagement and empowerment, including fostering new partnerships with diversity-serving and youth-serving organizations, urban areas, and programs. (G) Identifying possible staff liaisons to diverse populations.  and disabled populations and tribal communities.  8. Agrees that to the extent practicable, the project(s) will provide workforce education and training, contractor and job opportunities for disadvantaged 9. Certifies that the grantee shall not reduce the amount of funding otherwise available to be spent on parks or other projects eligible for funds under this division in its jurisdiction. A one-time allocation of other funding that has been expended for parks or other projects, but which is not available on anongoing basis, shall not be considered when calculating a recipient's annual  communities (PRC $80001(b)(5)).  expenditures. (PRC $80062(d)).  10. Certifies that the grantee has reviewed, understands, and agrees to the General Provisions contained in the contract shown in the Procedural Guide; and 11. Delegates the authority to the (designated position, not name of person occupying position), or designee to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agremens,amendmens, and payment requests, which may be necessary for the completion of the grant 12. Agrees to comply with all applicable federal, state and local laws, ordinances,  scope(s); and  rules, regulations and guidelines.  Approved and adopted the_  day of  20  I,t the undersigned, hereby certify that the foregoing Resolution Number adopted by the (grantee's governing body) following a roll call vote:  was duly  Ayes: Noes: Absent: (Clerk)  9    Application Packet  GRANTEE may submit multiple APLICATIONPACKETS.  Separate APPLICATION PACKETS are required for each PROJECT site and/or PROJECT Provide all APPLICATION PACKET items in the order shown in the following checklist. Submitted documents need not contain original signatures; but the GRANTEE must GRANTEES are encouraged to submit documents digitally, as pdf files. Do not send the APPLICATION PACKET as one file. E-mail each checklist item to the PROJECT OFFICER as a separate digital file, labeled using the digital file names indicated on Ifsubmitting hard copies, number all pages of the APPLICATIONF PACKET. Any costs incurred prior to finalizing the contract are at the GRANTEE's ownr risk.  type.  keep all original signed documents.  the application checklist.  10    State of California- Thel Natural Resources Agency DEPARTMENT OF PARKS AND RECREATION Application Packet Checklist  GRANTEES must complete the checklist below and submit it with the APPLICATION PACKET. An APPLICATION PACKET is not complete unless all items on the checklist are submitted.  Each PROJECT requires its own APPLICATION PACKET.  Procedural Check when Application  Application Item  Guide Page #  signed by AUTHORIZED REPRESENTATIVE  Packet Pagei #  Application Packet Checklist Digital file name: checklist.pdf Application Digital file name: application.pdf Development Project Scope/Cost Estimate, or Digital file name: devscope.pdf Acquisition Requirements Digital file names: acqscope. pdf & acqdocs. pdf Funding Sources Form Digital file name: fundingsources.pdf Per Capita Match Calculator Digital file name: match.pdf CEQA Compliance Certification Digital file name: ceqa.pdf Land Tenure documentation Digital file names: ownership.pdfor nonownership.pdf Sub-Leases or Agreements Digital file name: otheragreements, pdf Site Plan Digital file name: siteplan.pdf GHG Emissions Reduction Worksheet (at completion) Digital file name: emissions. .pdf Photos file name: Digital photos.pdf  Pg. 11 Pg. 12 Pg. 19 Pg. 14 Pg.20 Pg. 13 Pg.21 Pg. 21 Pg. 24 Pg.24 Pg. 4 24 Pg.24  Pg. Pg. Pg. Pg. Pg. Pg. Pg. Pg. Pg. Pg. Pg. Pg.  11    State of California- -The! Natural Resources. Agency DEPARTMENT OFI PARKS AND RECREATION Per Capita Project Application Form  PROJECT NAME  REQUESTED GRANT AMOUNT as severely disadvantaged community) LAND TENURE (Ha all that apply) - Owned in fee simple by GRANTEE Available (or will be available) under a()year lease or easement  $  PROJECT SITE NAME and PHYSICAL ADDRESS MATCH AMOUNT (if project is not serving  where PROJECTiS located including zip code (substitute latitude and longitude where no street $  address is available)  NEAREST CROSS STREET Project Type (Check one) Acquisition0 COUNTY OF PROJECT LOCATION GRANTEE NAME AND MAILING ADDRESS  Developmento  AUTHORIZED REPRESENTATIVE AS SHOWN IN RESOLUTION  Name (typed or printed) and Title  Email address  Phone  GRANT CONTACT-For administration of grant (if different from AUTHORIZED REPRESENTATIVE)  Name (typed or printed) and Title  Email address  Phone  GRANT SCOPE: In represent and warrant that this APPLICATION PACKET describes the intended use of the requested GRANT to complete the items listed in the attached Development PROJECT: Scope/Cost Estimate Form or acquisition documentation. I declare under penalty of perjury, under the laws of the State of California, that the information contained in this  APPLICATIONF PACKET, including required attachments, is accurate. Signature of AUTHORIZED REPRESENTATIVE as shown in Resolution  Date  Print Name: Title:  12    Per Capita Match  PROJECTS that do not serve severely disadvantaged communities (median household income less than 60% of the statewide average) must include 20% match from the Costs incurred to provide match must be eligible costs. Calculate match using the Per Capita match calculator at ntpsmpw.pansorcaliomaorgpercapis: submit the Costs incurred to provide match must be eligible costs. State funds are not allowedfor  GRANTEE (PRC $80061(c)).  report with the APPLICATION PACKET. match. Eligible match sources are:  Federal funds Local funds Private funds  IN-HOUSE EMPLOYEE SERVICES  Volunteer labor = must maintain time and attendance records showingactual hours worked (see nttps:/Iindependentsector.org for volunteer hourly wage  value)  Match and Eligible Costs For example:  The match is 20% but grantee must show 25% in additional costs if match is required.  Determining the match amount: PROJECT amount: 20% match: GRANT amount: Submitting costs for reimbursement GRANT amount: PROJECT amount:  $125,000 ($25,000) $100,000 $100,000 $125,000  25% in additional costs: $25,000  Ins summary, the 20% match calculation is based on the PROJECT amount, not on the  GRANT amount.  13    Acquisition Projects  Acquisition Rules pay the difference.  1. Purchase price cannot exceed the appraised value, even if the GRANTEE is willing to 3. Associated acquisition costs, such as appraisals, escrow fees, title insurance, etc., 4. Ac deed restriction must be recorded on the property after the acquisition iscomplete 5. Land must be open to the public for recreational purposes within three yearsfrom the date the final payment is issued by the State Controller's Office (SCO).2 7. PROJECTS must be consistent with the park and recreation element of the cely/county/districts) general or recreation plan (PRC $80063(b)). 8. Per Capita funds must be used to supplement, not supplant, local revenues in  2. Land cannot be acquired through eminent domain. combined must be less than 25% of the PROJECT costs.  (see page 29).  6. GRANTEE must provide Title Insurance.  existence as of June 5, 2018 (PRC $80062(d). Acquisition Grant Scope/Cost Estimate  Provide the following information on a document signed by the. AUTHORIZED  REPRESENTATIVE:  Abrief description, for example, Acquisition of approximately (enter total acreage to be acquired) for the development of park by (enter date no later than three Estimated total costs other than the purchase price and relocation costs, suchas appraisals, escrow fees, title insurance fees, deed restriction recordationcosts  years from the date final payment is issued by the SCO)." Estimated total costs for land and relocation  Acquisition Documentation  For each parcel to be acquired, submit these documents: 1. An appraisal conducted within the last twelve months  2. As separate letter from an independent third party, AG rated appraiser certified by the California Office of Real Estate Appraisers stating the appraisal wasreviewed, 3. County Assessor's parcel map, showing parcel number and parcel to be acquired 4. Estimated value of each parcel to be acquired with a description of how thatvalue was determined (such as the listed price on MLS, in-house estimation, website 6. Ac description of any encumbrances that will remain on the property, such as  and was completed using acceptable methods  evaluation, assessed value) 5. Acreage of each parcel to be acquired grazing, timber, mineral rights or easements  2Grantees will see this date on their project complete letter - "A final payment was  issued by the SCO on xx/xx/20xx"  14    7. Ab brief description of the intended recreational use of the land with theestimated date by which the site will be open to the public for recreational purposes Fore easement acquisitions, in addition to the requirements above, provide: 8. A copy of the proposed easement guaranteeing the authority to use the property for Fori relocation costs, in addition to the requirements above, provide: 9. Al letter signed by the AUTHORIZED REPRESENTATIVE, listing the relocation costs for each displaced tenant, certifying that the relocation amount does not exceed the maximum allowed pursuant to Government Code $7260-7277. IN-HOUSE EMPLOYEE SERVICES = see accounting rules (page 48) GRANT/PROJECT administration and accounting Public meetings/ocus groups/design workshop  the purposes specified in the application.  Eligible Acquisition Costs  Appraisals, escrow fees, surveying, other costs associated with acquisition  Cost of land  Ineligible Acquisition Costs - Cannot be charged to the grant Costs to fulfill any mitigation requirements imposed by law (PRC $80020) Acquisitions where purchase price is greater than appraisedvalue Costs for land acquired through eminent domain orcondemnation Costs incurred outside the GRANT performance period  Development costs  15    Development Projects  Development Project Rules  1. PROJECTS must be consistent with the park and recreation element of the GRANTEE's 2. Per Capita funds must be used to supplement, not supplant, local revenues in 3. Contracted work must comply with the provisions of $1771.5 oft the State Labor Code. 4. GRANTEE must have adequate liability insurance, performance bond, or other security necessary to protect the State and GRANTEE'SInterest against poor workmanship, fraud, or other potential loss associated with the completion of the PROJECT. 5. PRE-CONSTRUCTION COSTS may not exceed 25% of the PROJECT amount. 6. The primary purpose of any building constructed or improved must be public recreation. For example, renovating a gymnasium that includes office space for staff 7. PROJECTS must be accessible, including an accessible path of travel to the PROJECT. All costs must be incurred within the GRANTI PERFORMANCE PERIOD. Costs listed below are examples of eligible costs, and not inclusive. Contact OGALS if you have any questions Eligible Pre-construction Costs - up to 25% of PROJECT costs; incurred prior to  general or recreation plan (PRC $80063(b)). existence as of. June 5, 2018 (PRC $80062(d).  ise eligible; renovating GRANTEE'S office building is not.  Eligible Development Costs regarding a PROJECT cost.  groundbreaking as determined by the GRANTEE Public meetings, focus groups, design workshops  Plans, specifications, construction documents, and cost estimates  Permits CEQA  Bid preparation and packages  IN-HOUSE EMPLOYEE SERVICES prior to groundbreaking  GRANT/PROJECT administration and accounting prior to groundpreaking Eligible Construction Costs = up to 100% of the PROJECT costs; incurred after Construction - necessary labor and construction activities to complete thePROJECT, including site preparation (demolition, clearing and grubbing, excavation, grading), Equipment - Equipment use charges (rental and in-house) must be madein Premiums on hazard and liability insurance to cover personnel or property Purchase and installation of equipment: security cameras, lighting, signs,display Construction management: including site inspections and PRouECradminsration  groundbreaking.  onsite implementation and construction supervision accordance with GRANTEE's normal accounting practices.  Bond and other signs Site preparation  boards, sound systems, video equipment, etc.  16    Miscellaneous: other costs incurred during the construction phase, such as transporting materials, equipment, or personnel, and communications GRANT/PROJECT administration and accounting after groundbreaking Ineligible Development Costs - Cannot be charged to the grant PRE-CONSTRUCTION COSTS that exceed 25% of the PROJECT costs  IN-HOUSE EMPLOYEE SERVICES after groundbreaking  Development to fulfill any mitigation requirements imposed by law (PRC $80020) All non-capital costs, including interpretive and recreational programming, software Construction or improvements to facilities that are not primarily designatedfor recreational purposes, such as park district offices Construction outside the boundaries of the recreation facility Furniture or equipment not site specific and not necessary for the core function ofa a Costs incurred before or after the GRANT PERFORMANCE PERIOD Indirect costs = overhead business expenses of the GRANTEE's fixed or ordinary operating costs (rent, mortgage payments, property taxes, utilities, etc.)  and software development  new facility (non-capital outlay)  Food and beverages Out-of-state travel Fundraising and grant writing the continued use.  Repairs - activities performed to a section of a structure that are intended toallow Maintenance = activities intended to be performed on a regular basis to maintainthe Distinguishing capital outlay (eligible) from maintenance and repair (not Capital outlay - building something new, or for existing structures,activtes intended to boost the condition beyond its original or current state. Repairs = activities performed to a section of a structure that are intendedto Maintenance - activities intended to be performed on a regular basis tomaintain  expected useful life of a structure.  eligible):  allow the continued use.  the expected useful life of a structure.  Examples:  Roof - replacing broken shingles is maintenance; fixing a hole is repair; replacing Playground - adding additional fall material is maintenance; fixing the chains on a Windows - repairing the glazing is maintenance; replacing broken panes is repair;  the roof is capital outlay.  swing set is repair; replacing the play structures is capital outlay.  replacing the windows is capital outlay.  17    Accounting Rules for In-House Employee Services employees to be eligible for reimbursement:  GRANTEES must follow these accounting practices for services performed by its Maintain time and attendance records as charges are incurred, identifying the employee through a name or other tracking system, and that employee'sactual Time estimates, including percentages, for work performed on the PROJECT are Time sheets that do not identify the specific employee's time spent on the Costs of the salaries and wages must be calculated according to the GRANTEE's wage and salary scales, and may include benefit costs such as vacation, health insurance, pension contributions and workers' compensation. Overtime costs may be allowed under the GRANTEE's established policy, provided that the regular work time was devoted to the same PROJECT. May not include overhead or cost allocation. These are the costs generally associated with supporting an employee, such as rent, personnel support, IT, Ifplanning to claim IN-HOUSE EMPLOYEE SERVICES costs, provide a sample timesheet for OGALS review to confirm these accounting practices are being  time spent on the PROJECT. not acceptable.  PROJECT are not acceptable.  utilities, etc. followed.  18    State of California The Natural Resources Agency DEPARTMENT OF PARKS ANDI RECREATION  Development Project Scope/Cost Estimate Form  GRANTEE:  PROJECT Name  Development project scope (Describe the project in 30 words or less):  Project Scope Items - D all that apply: Install Renovate Replace new existing existing  Recreation Element Pool, aquatic center, splash pad Trails or walking paths Landscaping or irrigation  Group picnic, outdoor classrooms, other gathering spaces Play equipment, outdoor fitness equipment Sports fields, sports courts, court lighting Community center, gym, other indoor facilities Restroom, concession stand  -  Other: Other:  Minor elements which support one or more of the recreation elements checked above: benches, lighting, parking, signage, etc.  PRE-CONSTRUCTION (costs incurred prior to ground-breaking, such as design, $  permits, bid packages, CEQA); up to 25% of total PROJECT cost.  Construction $ Total PROJECT cost $  Subtract GRANTEE match if not in severely disadvantaged community Less match  (20% of total PROJECT cost, see page 13) -$  Total GRANT amount requested $  The GRANTEE understands that all elements listed on this form must be complete and  open to the public before the final grant payment will be made.  AUTHORIZED REPRESENTATIVE Signature  Date  Print Name and Title  19    State of California -Thel Natural Resources. Agency DEPARTMENT OF PARKS. ANDI RECREATION Funding Sources Form  GRANTEE:  PROJECT Name  PROJECTS funded by the program are not complete until the PROJECT SCOPE is complete,  and the PROJECT is open to the public. PROJECTS will: Be entirely funded by the GRANT, or Require funds in excess of the GRANT.  Ift the PROJECT requires funds in excess of the GRANT, the SCOPE of the PROJECTmay be either the SCOPE of the larger project, or a subset of the larger project. For example, if the PROJECTI is $100,000 towards construction of a $500,000 park, the SCOPE can be the $500,000 park, or a $100,000 element of the park, such as a  playground, that can be complete and open to the public. The PROJECT will be entirely funded by the GRANT,or The PROJECTI requires funds in excess of the GRANT:  The SCOPE is the same as the scope of the larger project, or  The SCOPE is a subset of a larger project, the scope of that larger project is:  Larger project cost: $ sources be added or modified. Funding Source Per Capita/State of California  Anticipated completion date:  List all funds that will be used. Submit revised Funding Sources form should funding  Date Committed Amount  July 1,2 2018  $ $ $  Irepresent and warrant that I have full authority to execute this Funding Sources Form on behalf of the GRANTEE. Id declare under penalty of perjury, under the laws of the State of California, that this status report, and any accompanying documents, for the above-  mentioned GRANT is true and correct to the best of my knowledge.  AUTHORIZED REPRESENTATIVE Signature  Date  Print Name and Title  20    State of California The Natural Resources. Agency DEPARTMENT OF PARKS. AND RECREATION CEQA Compliance Certification  GRANTEE: Project Name: Project Address:  Is CEQA complete? DYes ONo Is completing CEQA a PROJECT SCOPE item? OYes ONo What document was filed, or is expected to be filed for this project's CEQA analysis:  Date completelexpected to be completed  ON Notice of Exemption (attach recorded copy if filed) Notice of Determination (attach recorded copy if filed)  DOther:  IFCEQA is complete, and a Notice of Exemption or Notice of Determination was not filed, attach al letter from the Lead. Agency explaining why, certifying the project has complied with CEQA  and noting the date that the project was approved by the Lead Agency.  Lead Agency Contact Information  Agency Name: Contact Person: Mailing Address: Phone: () Certification:  Email:  Ihereby certify that the above referenced Lead Agency has complied or will comply with the California Environmental Quality Act (CEQA) and that the project is described in adequate and sufficient detail to allow the project's construction or acquisition. Ifurther certify that the CEQA analysis for this project encompasses all aspects of the  work to be completed with grant funds. AUTHORIZED REPRESENTATIVE Signature  Date  Print Name and Title FOR OGALSUSE ONLY ONOE DNOD  CEQA Document Date Received POI Initials  21    Land Tenure  The purpose of the land tenure requirement is to verify that the GRANTEE has sufficient  legal rights to the property to fulfill the terms of the contract.  PROJECT amounts up to $100,000 require at least 20 years of land tenure at the PROJECT amounts greater than $100,000 require at least 30 years of land tenure The 20- or 30-year land tenure requirement begins on July 1, 2018. The GRANTEE remains responsible for fulfillment of the terms of the contract, ,even ift the GRANTEE's land tenure agreement changes within the contract  site to be acquired or developed. at the site to be acquired or developed.  PERFORMANCE PERIOD.  Land Tenure Ownership Documentation  Ifthe GRANTEE owns the PROJECT. site in fee simple, provide one of the following:  Deed or deed recordation number, or  Title report, or  Tract map or assessor's map with owner's name Land Tenure Non-Ownership Documentation  Ifthe GRANTEE does not own the PROJECTS site in fee simple, provide:  Land Tenure Agreement Checklist (page 22) Signed land tenure agreement  Ifthe grantee does not own the project site in fee simple, and the existing land tenure agreement does not meet the requirements in the Land Tenure Checklist, provide  Land Tenure Agreement Checklist (page 22) Signed land tenure agreement  An explanation as to how the existing land tenure agreement adequatelyprotects the State's interest. OGALS will review and determine if the land tenure is  sufficient.  Land Tenure Agreement Checklist  Ifthe GRANTEE does not own the land in fee simple, complete this checklist. Attach a copy of the signed land tenure agreement. Identify the page numbers where the required items can be found in the land tenure agreement and highlight the provisionsin the agreement where the information is located. All items are required.  22    Land Tenure Checklist  GRANTEE:  PROJECT Name  M Page Required Item  Type of agreement: For example: lease, joint powers agreement,  easement, memorandum of understanding, etc.  Parties to the agreement (land owner must be public agency or utility)  and date signed: Party  Date Signed  Term of the agreement: Agreement end date:  years  Grant amounts up to $100,000 require at least 20 years of land tenure. Grant amounts above $100,000 require at least 30 years of land tenure. The land tenure requirement begins on July 1, 2018. Renewal option: Must include an option, which can be non-binding, for the GRANTEE to renew the agreement beyond the original 20 or 30 year term. Termination clause: Any of the following is acceptable: No termination clause - the agreement is non-revocable. Termination clause specifies the agreement is revocable only for cause. The termination clause cannot allow the land owner to revoke the Site Control, Roles and Responsibilities should the GRANT be awarded, Authorizes the GRANTEE to proceed with the construction PROJECT. The Establishes when the general public can use the PROJECT and gives GRANTEE permission to operate the PROJECT site (such as scheduling recreational programs). The GRANTEE may delegate operational roles to other entities but is bound through the contract provisions to ensurefull public access for the duration of the land tenure period. Identifies which entity will maintain the PROJECT site. The GRANTEE may delegate maintenance to other entities but is bound through thecontract provisions to ensure maintenance of the PROJECT site for the duration of  agreement without cause, i.e., at will.  the agreement:  GRANTEE may delegate construction to other entities.  the land tenure period.  23    Site Plan  Provide a drawing showing where all the items listed in the project scope/Cost Estimate Form will be located. To ensure that any building use meets the requirements of the program, include the function and approximate square footage of each room within buildings that are part of the scope, and the approximate total square footage of the  buildings. It does not need to be a detailed engineering rendering.  Sub-leases or Agreements  Provide a list of all other leases, agreements, memoranda of understanding, etc.,  affecting PROJECT property or its operation and maintenance.  Photos  Provide photos that will establish a "before" comparison for the site to be improved. Greenhouse Gas Emissions Reduction and Carbon Sequestration." Ify your PROJECTinvolves tree planting, follow the instructions below and submit with the  PROJECT COMPLETION PACKET.  Before getting started, gather the following PROJECT information:  Tree species Size of trees at planting  Information on the distance and direction to the nearest building (ifapplicable) Information on the age and climate control of any nearby buildings (ifapplicable)  Information about the tree's growing conditions  Getting started:  1. Navigate to the i-Tree site at tps/penung.tecosog and select the tab for a 2. On the Location map, select your state, county and city, and then click Next.  new project.  3. Configure the project parameters*:  "Electricity emissions factor" enter 285 and select kilograms "Fuel emissions factor" enter 53.1 and select kilograms  "Years for the project" is the age of the trees 40 years from when they are planted. So, if the trees will be four years old at the time of planting, enter44. Enter the tree groups for the project; create a new group for eachnew Species - select the species; add multiple species by creating new groups.  "Tree mortality" enter 0 4. Tree Planting Configurations  species or for each new location.  3PRC $80001(b)(7) Program."  4Project parameters are from the California Air Resources Board's Quantification Methodology for the California Natural Resources Agency Urban Greening Grant  24    DBH -t tree diameter four feet above the ground at time of planting. Distance to nearest tree = select from drop down menu located to the nearest climate-controlled building.  Tree is (north, south, east or west) of Building - select the direction the tree is Climate controls = select the type of climate controls the nearby buildingh has installed. If a tree is more than 60 feet away from a climate-controlled Condition = select the overall health of the trees at the time of planting. Exposure to sunlight - select the amount of sun that reaches the tree,based Number of trees - enter the number of trees that are the same species and the same characteristics (e.g. distance to building, location in respect to building, exposure to sunlight, etc.) If some of these charactensticschange, multiple lines of the same species should be input into the tool.  building, select "none."  on its surroundings.  Once all the groups are entered, click next  5. Print the report in landscape mode, and submit it to OGALS.  25    Special Requirements Status Reports (page 26) Bond Act Sign (page 28) Deed Restriction (page 29)  Status Report  OGALS will send a Status Report every six months until receipt of a PROJECT COMPLETION PACKET. Payment requests will not be processed if Status Reports are overdue. See  sample on following page.  26    Sample Status Report t- Due xx/xx/20xx (30 days from mail date)  Grantee: Project Number: Project Name: Project Scope:  Project Phase: 0 Pre-ConstructionPre-Acquisition 0 Acquisition and/or Construction  When will you submit your next payment request? Estimated date of project completion: Potential obstacles affecting completion:  For how much?  Is the project: On Time? yes/no Within Budget? yes/no Within Scope? yes/no Ifr no, Describe grant-funded work completed since last status report submitted on (DATE):  explain:  Are CCC or certified local corps working on this project? Yes/No Provide photos showing work completed since (DATE)  Describe grant-funded work expected to be completed by (MailDate + 6 mos) Ifthere have been any changes to the proposed funding for this project, attach a revised Provide information on payments to be submitted over the next three years: Between Between Between Between Between Between After 6/30/21 12/31/21 6/30/22 12/30/22 6/30/23 12/30/23  Funding Sources Form.  7/1/20 and $  7/1/21 and $  1/1/22 and $  7/1/22 and $  1/1/23 and $  7/1/23 and $  1/1/24 $  The purpose of this data is to help the State estimate borrowing needs; you will not be represent and warrant that I have full authority to execute this Grant Progress Status Report on behalf of the Grantee. I declare under penalty of perjury, under the laws of the State of California, that this status report, and any accompanying documents, forthe above-mentioned Grant is true and correct to the best of my knowledge.  held to these estimates.  AUTHORIZED REPRESENTATIVE Signature  Date  Print Name and Title resolution)  ("Certification to above information requires a signature by a person authorized in the  27    Bond Act Sign  A sign acknowledging the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All Act of 2018 as the funding source for the project must be installed during construction and at completion PRC$80001D/3). If appropriate, the  same sign can be used during construction and completion.  Sign requirements  The sign must be available during construction, at the final inspection of the PROJECT, and remain in place for a minimum of four (4) years from date of PROJECT completion. There is no minimum or maximum size other than the minimum size for the logo, as  long as the sign contains the required wording. All signs must contain the following language: GAVIN NEWSOM, GOVERNOR  Sign Language  Wade Crowfoot, Secretary for Natural Resources  Armando Quintero, Director, California Department of Parks and Recreation Use the names of the current officials. The name of the director of the local agency or other governing body may be added. The sign may also include names (and/or logos) of  other partners, organizations, individuals and elected representatives.  Logo  All signs must display the Parks and Water Bond Act logo (shown on the cover of this guide). Display the logo to maximize visibility and durability. Download the logo at ntp/resourcesca.gowgrantslogoar. Each edge of the logo must be a minimum of 24"x24". Exceptions may be approved, when appropriate, at OGALS' discretion. All materials used shall be durable and resistant to the elements and graffiti.  Sign Construction Sign Cost  The cost of the sign(s) is an eligible PROJECT cost. Permanent signage is encouraged. For projects where the required sign may be out of place or affected by local sign ordinances, OGALS may authorize a sign that is more appropriate to the project. GRANTEE shall submit the proposed number, locations, size, and language of signs for preliminary review. Final payments will not be processed until post completion signage  Appropriateness of Signs  State Approval  has been approved and installed.  28    Deed Restriction PERIOD.  The Deed Restriction restricts the title to the property, safeguarding the property for purposes consistent with the GRANT for the duration of the CONTRACT PERFORMANCE Ifthe GRANTEE owns the PROJECT land, a Deed Restriction must be recorded on the title to the property before OGALS will approve any grant payments. If the GRANTEE is acquiring land, a deed restriction is required before the PROJECT is complete. A Deed Restriction is not required if the GRANTEE does not own the PROJECT land, such as where the GRANTEE is improving property it has access to under a lease agreement. 1. The GRANTEE must own the PROJECT land and have an encumbered contract for the 2. The PROJECT OFFICER will send the Deed Restriction to the GRANTEE. Do not alterthe 1. Add ownership information to Paragraph lofthe Deed Restriction: [formal name of GRANTEE] Insert ownership information as it appears on the deed. 2. Create 3 copies (GRANTEE copy, OGALS copy and recorder's copy) of the Deed (1)! Exhibit A: Label this attachment "Exhibit. A (Legal Description of Property)." Include a formal legal description of every parcel of property to which grant funds will be used for the development and/or acquisition thereof. This information can be obtained from the grant deed or title policy. (The assessor's parcel number or a street address is NOT a valid legal (2)! Exhibit B: Label this attachment "Exhibit B (Grant Contract)" and include a complete copy of the Grant Contract and provisions signed by the AUTHORIZED 3. Notarize it: Take the following documents to a notary. OGALS recommends submitting these documents to the OGALS PROJECT OFFICER for review prior to  Deed Restriction Instructions GRANT amount.  Deed Restriction. The GRANTEE takes the following steps:  restriction and the required attachments:  description.) and,  REPRESENTATIVE and the State of California.  notarizing.  Unsigned and undated Deed Restriction Exhibit A (Legal Description of Property) Exhibit B (Grant Contract)  The AUTHORIZED REPRESENTATIVE dates and signs the Deed Restriction signature page in the presence of a notary. The notary will complete a Notary 4. Record it: Take the notarized documents bulleted above to the County Recorder's Office of the county in which the property is located. Ask the County Clerk to record the Deed Restriction with Notary Acknowledgement, Exhibit A, 5. Send it: Send a copy of the notarized and recorded documents bulleted above to  Acknowledgement (Civil Code $1189).  and Exhibit B, on the title to the property. the OGALS PROJECT OFFICER.  29    RECORDING REQUESTED BY: California Department of Parks and Recreation Office of Grants and Local Services WHEN RECORDED MAIL TO: Office of Grants and Local Services PO Box 942896 Sacramento, CA 94296-0001 Attn: [Project Officer]  DEED RESTRICTION  .  WHEREAS, insert ownership information as it appears on the deed  (hereinafter referred to as "Owner(s)" islare recorded owner(s) of the real property described in Exhibit A, attached and incorporated herein by reference (hereinafter  referred to as the "Property"); and  II.  WHEREAS, the California Department of Parks and Recreation  (hereinafter referred to as "DPR") is a public agency created and existing under the authority of section 5001 of the California Public Resources Code (hereinafterreferred  to as the "PRC"). And  III. WHEREAS, Owner(s) (or Grantee) received an allocation of grant funds pursuant to the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access For All Act of 2018 Per Capita Program fori improvements on the  Property; and M.  WHEREAS, on (enter date), DPR's Office of Grants and Local Services  conditionally approved Grant [project number), (hereinafter referred to as "Grant") for improvements on the Property, subject to, among other conditions, recordation of this  Deed Restriction on the Property; and  V. WHEREAS, but for the imposition of the Deed Restriction condition ofthe Grant, the Grant would not be consistent with the public purposes of the Per Capita Program and the funds that are the subject of the Grant could therefore not have been  allocated; and  30    VI. WHEREAS, Owner(s) has/have elected to comply with the Deed Restriction requirement of the Grant, SO as to enable Owner(s), to receive the Grant  funds and perform the work described in the Grant;  NOW, THEREFORE, in consideration of the issuance of the Grant funds by DPR, the undersigned Owner(s) for himself/herself/themselves and for his/her/their heirs, assigns, and successors-n-nteres, hereby irrevocably covenant(s) with DPRthat the condition of the grant (set forth at paragraph(s) 1 through 5 and in Exhibit B hereto) shall at all times on and after the date on which this Deed Restriction is recorded constitute for all purposes covenants, conditions and restrictions on the use and enjoyment of the Property that are hereby attached to the deed to the Property as fully  effective components thereof.  1. DURATION. This Deed Restriction shall remain in full force and effectand shall bind Owner(s) and all his/her/their assigns or successors-n-nterest for the period running from July 1, 20xx to June 30, 20xx (20 years) or June 30, 20xx (30 years). 2. TAMESANDASSESMENTS. It is intended that this Deed Restriction is irrevocable and shall constitute an enforceable restriction within the meaning ofa a) Article XIII, section 8, of the California Constitution; and b) section 402.1 of the California Revenue and Taxation Code or successor statue. Furthermore, this Deed Restriction shall be deemed to constitute a servitude upon and burden to the Property within the meaning of section 3712(d) of the California Revenue and Taxation Code, or  successor statue, which survives a sale of tax-deeded property.  3. RIGHT OF ENTRY. DPR or its agent or employees may enter ontothe Property at times reasonably acceptable to Owner(s) to ascertain whether the use  restrictions set forth above are being observed.  4.  REMEDIES. Any act, conveyance, contract, or authorization by Owner(s)  whether written or oral which uses or would cause to be used or would permit use of the Property contrary to the terms of this Deed Restriction will be deemed a violation and a breach hereof. DPR may pursue any and all available legal and/or equitable remedies to enforce the terms and conditions of this Deed Restriction up to and including a lien sale of the property. In the event of a breach, any forbearance on the part of DPRto  31    enforce the terms and provisions hereof shall not be deemed a waiver of enforcement SEVERABILITY, If any provision of these restrictions is held to be invalid, or for any reason becomes unenforceable, no other provision shall be affected or impaired.  rights regarding such breach, or any subsequent breach.  AUTHORIZED REPRESENTATIVE Signature  Date  Print Name and Title  Business Name (if property is owned by a business):  Additional signature, ifr required Print Name and Title  Date  32    Grant Payments  Payments may be requested after a PROJECTi is approved and the contract is encumbered. Payment requests are processed through the State Controller's Office and mailed to the GRANTEE approximately six to eight weeks from the date OGALS approves 1. A Grant Expenditure Form (see page 35) is required with all reimbursement andi final 2. Payment requests prior to groundbreaking are limited to 25% of the PROJECT: amount. 3. Payments before the final payment may not exceed 80% of the PROJECT: amount. 20% of the PROJECT amount is retained for the final reimbursement, 4. Ad deed restriction is required prior to processing any reimbursement payments 5. Group costs together to avoid frequent payment requests. Reimbursement requests 6. For PROJECTS where match is required, GRANTEES must show eligible costs equal to  the request. Payment Rules payment requests.  except an acquisition ADVANCE. greater than $10,000 are encouraged.  125% of the requested reimbursement amount (see page 13). 7. Complete CEQA prior to requesting any constructionreimbursement.  8. Provide a sample timesheet to the PROJECT OFFICER prior to incurring any IN-HOUSE EMPLOYEE SERVICES costs, and if claiming IN-HOUSE EMPLOYEE SERVICES costs, provide 9. Provide a summary list of bidders, recommendation by reviewer of bidders, awarding by governing body and contract agreement to the PROJECT OFFICER prior to requesting 10.Provide construction progress photos, including a photo with the construction sign visible on the PROJECT site (see page 28), with all construction payment requests. 11.OGALS may withhold payment if the GRANTEE has outstanding issues, such as:  as sample timesheet with each reimbursement payment request. reimbursement for costs on contracts requiring a bid process.  breach of any other contract with OGALS an unresolved audit exception an outstanding conversion park sites closed or inadequately maintained overdue Project Status Reports other unmet grantrequirements  33    Payment Request Form Instructions  All payment request types (reimbursement, final, ADVANCE) require this form. Payment requests may be submitted by e-mail to the PROJECT OFFICER.  Round all amounts to the nearest whole dollar. Complete the Payment Request Form as follows:  AGrant Expenditure Form (see page 35) is required with all reimbursement andfinal 1.F PROJECT Number - Number assigned by OGALS when this PROJECTwas approved. 2. Contract Number - As shown in Certification of Funding section of the contract 3. APPLICANT- GRANTEE name as shown on the contract 4. PROJECT Title - Name of the PROJECT as shown in the Application 5. Type of Payment = check appropriate box on form 6. Payment Information = always round to the nearest dollar. 7. Send Warrant To AGENCY name, address and contact person 8. Signature of AUTHORIZED REPRESENTATIVE according to the Resolution  payment requests.  34    Payment Request Form  State of Califomia- Natural Resources Agency DEPARTMENT OFE PARKS AND RECREATION PAYMENT REQUEST State Grant Programs  See Instructions on Page 2. 1. PROJECT NUMBER 3. APPLICANT PROJECTNAME 5. TYPE OFF PAYMENT DA Advance 6. PAYMENT INFORMATION, (Round all figures tot the nearest dollar) a. Grant Project Amount b. Funds Received To Date Available (a. minus b.) d. Amount Of This Request 7. SEND WARRANT TO: AGENCY NAME STREET ADDRESS CITV/STATEZPCODE  2. CONTRACTI NUMBER  - Reimbursement  I Final  $ $ $  e. Remaining Funds After This Payment (c. minus d.)  8. CERTIFICATION, AND SIGNATURE OF PERSON: AUTHORIZED IN RESOLUTION  represent and warrant that I have full authority to execute this payment request on behalf of the Grantee. I declare under penalty of perjury, under the laws of the State of California, that this report, anda any accompanying documents, for  the above-mentioned Grant is true and correct to the best of my knowiedge.  SIGNATURE OF PERSONA AUTHORIZED! INF RESOLUTION  TITLE  DATE DATE  FOR CALFORNIA DEPARTMENT OF PARKS AND RECREATION USE ONLY  PAYMENT APPROVAL: SIGNATURE DPR2 212( (Rev. 3/2015XExcel 33/2015XPage1 1of2)  35    Grant Expenditure Form  All payment requests require a summary of costs incurred. An electronic version of the grant expenditure form is available at wwaparscagowgrants. GRANTEES may use their own spreadsheet if it contains the required information shown below. Keep copies ofi invoices or warrants with the PROJECT records, available to OGALS on request. Only provide the following  information to OGALS: PROJECT Number: Warrant/  Pre-Construction Construction  Check #(1) Date(2) Recipient(3) Purpose(4)  Amount(5)  Amount(6)  PRE-CONSTRUCTION Subtotal (5) Construction Subtotal (6) Grand Total (5) + (6)  $ $ $  List only ELIGIBLE COSTS charged to the GRANT.  Column (1) Electronic payment numbers/electronic funds transfer numbers in the Warrant/Check Number" column are acceptable. Include an "EP" next to the electronic payment numbers/electronic IfIN IN-HOUSE EMPLOYEE SERVICES or GRANTEE's own equipment was used, a work order or other tracking Column (2) Date payment was made to recipient. If IN-HOUSE EMPLOYEE SERVICES were used, provide Column (3) Name of Contractor, IN-HOUSE EMPLOYEE SERVICES, or other entity providing services Column (4) SCOPE item related to the expenditure and a brief description, such as playground design,"-community center permits," "walkway materials," "sports field construction." Column (5) PRE-CONSTRUCTION costs eligible for up to 25% of the GRANT. Column (6) DEVELOPMENT costs eligible for up to 100% of GRANT.  funds transfer numbers.  number can be used instead of a check/warrant number.  the date range with a summary of actual hours worked, and a sample timesheet.  and/or materials.  36    Project Completion Packet  PROJECT COMPLETION PACKETS must be submitted by March 31stoft the year the contract GRANTEES are encouraged to submit documents digitally, as .pdf files. E-mail the documents to the PROJECT OFFICER as separate digital files, labeled as the document item. GRANTEES should follow up with PROJECT OFFICER to confirm documents were received. The final payment (not less than 20% of the PROJECTamount) will be processed after  expires.  PROJECT COMPLETION and the following occurs:  1. Approval of the PROJECT COMPLETION PACKET (page 37). 2. Site inspection by the PROJECT OFFICER to verify PROJECT COMPLETION. To request the finai payment and complete the PROJECT, the GRANTEE must submit the  following documents:  1. Payment Request Form (page 35) 2. Grant Expenditure Form (page 35) 3. Final Funding Sources Form (page 20) 4. GHG Emissions Reduction Worksheet (page 24) 5. PROJECT COMPLETION Certification Form (page 38) 6. Photo of the bond act sign and location (page 28) 7. Recorded Deed Restriction, if not already provided (page 29) 8. Completed CEQA, if not already provided (page 21)  9. Notice of Completion (optional)s receipt oft final payment (page 50)  10. Audit checklist with items checked that GRANTEE will retain for five years following For acquisition PROJECTS, the GRANTEE must submit these additional documents:  1. A copy of the recorded deed to the property  2. A map sufficient to verify the description of the property including parcel numbersand  acreage  3. Copy of title insurance policy 4. Copy of title report  5OGALS recommends that the GRANTEE file a Notice of Completion with the County Recorder pursuant to State of California Civil Code $3093. Filing the Notice of Completion is not a  PROJECT COMPLETION requirement.  37    State of California -Thel Naturai Resources Agency DEPARTMENT OF PARKS AND RECREATION  Project Completion Certification Form Grantee contact for audit purposes  Grantee: Name: Address: Phone: ()  Project Number:  Email:  Project completion - list the grant scope items: Provide revised Funding Sources Form Interest earned on advanced funds: Interest spent on eligible costs:  $ $  Was a Notice of Completion filed with the County Recorder or other appropriate entity?  Yes/No Certification:  Ihereby certify that all Grant funds were expended on the above-named Project and that the Ihave read California Penal Code $118 and understand that every person who testifies, declares, deposes, or certifies under penalty of perjury and willfully states as true any material matter which he or she knows to be false, is guilty of perjury, which is a felony punishable by imprisonment in state prison for two, three, or four years. Furthermore, Ihave read California Penal Code $72 and understand that every person who, with the intent to defraud, presents for allowance or for payment to any state board or officer, or to any county, city, or District board or officer, authorized to allow or pay the same ifg genuine, any false or fraudulent claim, bill, account, voucher, or writing, is guilty ofa elony-misdemeanor punishable either by imprisonment in county jail for a period of not more than one year, by a fine not exceeding one thousand dollars, or both, or by imprisonment in state prison, by a fine not exceeding ten thousand dollars, or both. Irepresent and warrant that I have full authority to execute this Project Completion Certification on behalf of the Grantee. Ideclare under penalty of perjury that the foregoing certification of Project Completion for the above-mentioned Grant is true and correct.  Project is complete and we have made final payment for all work done.  AUTHORIZED REPRESENTATIVE Signature  Date  Print Name and Title  38    Advance Payments  OGALS reserves the right to disapprove ADVANCE payment requests.  Past performance, GRANTEE capacity, and the GRANTEE's financial resources will all be GRANTEES that are unable to finance a considerable portion of their PROJECTS are encouraged ADVANCE payments may be requested for costs the GRANTEE will incur within the next six ADVANCE funds must be placed in an interest-Dearing account. Any interest earned on those The sum of DEVELOPMENT ADVANCES cannot exceed 50% of the PROJECT amount.  considered before issuing an ADVANCE. tos seek an allocation transfer (page 54).  months.  funds must be spent within six months of receipt.  Pre-Construction Advance Costs to Preconstruction incurred Development  Payment Maximum Request When to  Documents to Send to PROJECT OFFICER Payment Request Form  Type be months  Request After the been  estimate shown on contract has ADVANCE. justification  (see below)  in next six Project SCOPE/Cost encumbered Sample timesheet if funds willl be  Estimate Form  spent on IN-HOUSE EMPLOYEE  SERVICES  Construction Advance Payment Type be incurred amount. inr next six months  Maximum Request of the grant  When to Request contract has been and construction will commence during the next six months  Documents to Send to PROJECT OFFICER Payment Request Form ADVANCE justification (see below) Copy of signed contract and a notice to proceed or IN-HOUSE EMPLOYEE SERVICES schedule Filed NOD or NOE (page Error! Bookmark not defined.) Sample timesheet if funds will be spent on IN-HOUSE EMPLOYEE  Costs to No more than 50% After the  encumbered, Bid documents (see page 33,  number 9)  SERVICES  Advance Justification Provide the following information:  Explanation as to why an ADVANCE is needed instead of a reimbursement. Describe any hardships the GRANTEE will experience if a reimbursement were issued instead of an Ap payment schedule, with a month-by-month estimate, for up to six months, showing the anticipated amount needed, and to whom the funds will be paid (IN-HOUSE EMPLOYEE SERVICES or name of contractor). The six-month period should begin six to eight weeks after  ADVANCE.  payment request is submitted.  39    Afunding plan, indicating how the GRANTEE intends to provide cash flow to the percentage of Astatement indicating the GRANTEE will put the advanced funds into a separate, interest An acknowledgement that all invoices and contracts pursuant to which payments are made  the PROJECT exceeding the 50% ADVANCE limit.  bearing account, and spend any interest earned on the PROJECT.  shall be made available to OGALS on demand.  Clearing the Advance  ADVANCES must be cleared with six months of receipt, or earlier. ADVANCES should be cleared  incrementally, that is, as costs are incurred. An ADVANCE is cleared as follows:  Submit a grant expenditure form (see page 35) documenting expenditures of eligible costs equal to the ADVANCE amount plus any earned interest (or 125% of the ADVANCE amount if Submit photos of construction completed and the construction sign (see page 28)  match is required).  with the ADVANCE funds (for construction ADVANCES).  Return the balance of unspent GRANT funds to OGALS no later than thirty days after the end of OGALS will then return the GRANT1 funds to the contract balance. OGALS cannot returninterest  the six-month ADVANCE period. to the contract balance. Subsequent Payments  ADVANCE payments must be cleared before any payments will be approved. This requirement may be waived in cases where a PROJECT requires timely payments to contractors, and the remaining balance of unspent ADVANCED funds cannot cover the next PROJECT payment. The following are required to request a waiver: 1. A letter to the PROJECT OFFICER, signed by the AUTHORIZED REPRESENTATIVE, explaining why 2. Astatement in the letter that the majority of ADVANCED funds has been cleared.  the waiver is needed.  3. A payment schedule with month by month estimates detailing the anticipated amountneeded including the unspent balance of previously ADVANCED funds, along with the additional  requested reimbursement or ADVANCE. Acquisition Advance into Escrow Payment Type the GRANT and MATCH amounts  When to Request  Documents to Send See following instructions 2. Title report cover page 3. Payment request form  ADVANCES up to 100% of After the contract is  encumbered and escrow 1. Escrow letter  iso open  The following items are required to request an ADVANCE payment into escrow.  1. A letter on the GRANTEE's letterhead, addressing all of the following elements, and signedby  the GRANTEE's AUTHORIZED REPRESENTATIVE:  40    a) Name, address and telephone number of the title company or escrow holder, andthe escrow account number to which the GRANTI funds will be disbursed. b) Copy of the property appraisal and written concurrence (page 14). c) GRANT contract number and amount of GRANT funds requested.  d) A: statement by the GRANTEE that "the preliminary title report shows that there are no liens, easements, or any other restrictions that would prevent completion of the e) A statement by the GRANTEE that "all funds (exclusive of the GRANTI funds to be provided under this agreement) needed for the completion of the acquisition of the property or properties have been secured and have been or will be deposited to escrow on or about the same date as the requested GRANT funds." In making this statement, the GRANTEE is entitled to reasonably rely on the representations of the seller.  PROJECT SCOPE and fulfillment of the contract provisions."  2. Cover page of the preliminary title report.  3. Payment Request Form. The "Send Warrant To" item 7 on the Payment Request Formmust be completed using the title company's or escrow holder's name, mailing address, and  contact person (see page 35).  After approval by OGALS, the payment will be mailed by the State Controller's Office to the  designated escrow company within approximately 30 working days. Returning Unexpended Advanced Funds for Acquisition  Ifall or a portion of GRANT funds ADVANCED to the title or escrow company are not expended, the unused portion of the ADVANCED funds must be returned to OGALS within 60 days after completion of the acquisitions), within 60 days of the acquisition withdrawal, or within 60 days after the end of the GRANT  PERFORMANCE PERIOD, whichever. is earliest.  41    Per Capita Contract  State of California - The Natural Resources Agency DEPARTMENT OF PARKS AND RECREATION Sample Grant Contract Per Capita Grant Program  GRANTEE: Grantee Name  GRANT PERFORMANCE PERIOD is from July 1, 2018 through June 30, 2024 CONTRACT PERFORMANCE PERIOD is from July 1, 2018 through June 30, 2048 The GRANTEE agrees to the terms and conditions of this contract (CONTRACT), and the State of California, acting through its Director of the Department of Parks and Recreation, pursuant to the State of California, agrees to fund the total State grant amount indicated below. The GRANTEE agrees to complete the PROJECT SCOPE(s) as defined ini the Development PROJECT SCOPE/Cost Estimate Form or acquisition documentation for the application(s) filed with The General and Special Provisions attached are made a part of and incorporated into the Contract.  the State of California.  Total State grant amount not to exceed $ [GRANT amount]  GRANTEE  AUTHORIZED REPRESENTATIVE Signature  Date  Print Name and Title  STATE OF CALIFORNIA  DEPARTMENT OF PARKS AND RECREATION AUTHORIZED REPRESENTATIVE: Signature  Date  Print Name and Title CERTIFICATION OF FUNDING (FOR STATE USE ONLY) AMOUNT OF ESTIMATES ADJ. INCREASING ENCUMBRANCE: $ ADJ. DECREASING ENCUMBRANCE $ UNENCUMBERED BALANCES T.B.A. NO.  CONTRACTI NUMBER APPROPRIATION ITEM' VENDOR NUMBER LINE ITEM ALLOTMENT INDEX  FUND  CHAPTER STATUTE FISCAL YEAR  B.R.NO.  Funding Source DATE  OBJ. EXPEND  Ihereby certify uponr my personall knowledge that budgeted funds are available for this encumbrance.  SIGNATURE OF ACCOUNTING OFFICER  42    I.  RECITALS  This CONTRACT is entered into between the California Department of Parks and Recreation (hereinafter referred to as GRANTOR," "DEPARTMENT or "STATE") and Igrantee name]  (hereinafter referred to as GRANTEE").  The DEPARTMENT hereby grants to GRANTEE a sum (also referred to as "GRANT MONIES") not to exceed $grant amount, subject to the terms and conditions of this CONTRACT and the 20xx/xx California State Budget, Chapter XX, statutes of 20xx, Item number- - 3790-xxx-xxxx (appropriation chapter and budget item number hereinafter referred to as "PER CAPITA GRANT"). These funds  shall be used for completion of the GRANT SCOPE(S).  The Grant Performance Period is from July 1,20xx to June 30, 20xx.  il. A. Definitions  GENERAL PROVISIONS  As used in this CONTRACT, the following words shall have the following meanings:  1. The term "ACT" means the California Drought, Water, Parks Climate, Coastal Protection, and Outdoor Access for All Act of 2018, as referred to in section I of this CONTRACT. 2. The term APPLICATION" means the individual project APPLICATION packet for a project pursuant to the enabling legislation and/or grant program process. guide requirements. 3. The term DEPARTMENT or STATE" means the California Department of Parksand 4. The term DEVELOPMENT means capital improvements to real property bymeans of, but not limited to, construction, expansion, and/or renovation, of permanent or fixed features oft the 5. The term "GRANTEE" means the party described as the GRANTEE in Section I of this 6. The term "GRANT SCOPE" means the items listed in the GRANT SCOPE/Cost Estimate Form or acquisition documentation found in each of the APPLICATIONS submitted pursuant to this 7. The term PROCEDURAL GUIDE" means the document identified as the Procedural Guidefor California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access For All Act of2018 Per Capita Program." The PROCEDURAL GUIDE provides the procedures and  Recreation. property. CONTRACT. grant.  policies controlling the administration of thegrant.  B. Project Execution  1. Subject to the availability of GRANT MONIES in the act, the STATE hereby grants to the GRANTEE a sum of money not to exceed the amount stated in Section I oft this CONTRACT, ,in consideration of, and on condition that, the sum be expended in carrying out the purposes as set forth in the enabling legislation and referenced ini the APPLICATION, Section I of this CONTRACT, and under the terms and conditions set forth in thisCONTRACT. The GRANTEE shall assume any obligation to furnish any additional funds that may be The GRANTEE agrees to submit any change or alteration from the original GRANT SCOPE(S) in writing to the STATE for prior approval. This applies to any and all changes that occur after  necessary to complete the GRANT SCOPE(S).  43    STATE has approved the APPLICATION. Changes in the GRANT SCOPE(S) must be 2. The GRANTEE shall complete the GRANT SCOPE(S) in accordance with the time of the Grant Performance Period set forth in Section I of this CONTRACT, and under the terms and 3. The GRANTEE shall comply with the California Environmental Quality Act (Public Resources Code, $21000, et seq., Title 14, California Code of Regulations, $15000 etseq.). 4. The GRANTEE shall comply with all applicable current laws and regulations affecting DEVELOPMENT projects, including, but not limited to, legal requirements for construction contracts, building codes, health and safety codes, and laws and codes pertaining to individuals with disabilities, including but not limited to the Americans With Disabilities Act of1990(42 U.S.C. $12101 et seq.) and the California Unruh Act (California Civil Code $51 et seq.).  approved in writing by the STATE. conditions of this CONTRACT.  C. Procedural Guide  1. GRANTEE agrees to abide by the PROCEDURALGUIDE.  2. GRANTEE acknowledges that STATE may make reasonable changes to its procedures ass set forth in the PROCEDURAL GUIDE. IFSTATE makes any changes to its procedures and guidelines, STATE agrees to notify GRANTEE within a reasonablet time.  D. Project Administration  1. IfGRANTI MONIES are advanced for DEVELOPMENT projects, the advanced funds shall be placed in an interest bearing account until expended. Interest earned on the advanced funds shall be used on the project as approved by the STATE. If grant monies are advanced and not expended, the unused portion of the grant and any interest earned shall be returned to the STATE within 60 days after project completion or end of the Grant Performance Period, 2. The GRANTEE shall submit written project status reports within 30 calendar days after the STATE has made such a request. In any event, the GRANTEE shall provide the STATEa report showing total final project expenditures within 60 days of project completion or the end of the grant performance period, whichever is earlier. The Grant Performance Period isidentified in 3. The GRANTEE shall make property or facilities acquired and/or developed pursuant tothis  whichever is earlier.  Section I of this CONTRACT.  contract available for inspection upon request by the STATE.  44    E.  Project Termination  1. Project Termination refers to the non-completion of a GRANT SCOPE. Any grant funds that  have not been expended by the GRANTEE shall revert to the STATE. 2. The GRANTEE may unilaterally rescind this CONTRACT at any time prior to the  commencement of the project. The commencement of the project means the date of thel letter notifying GRANTEE of the award or when the funds are appropriated, whichever is later. After project commencement, this CONTRACT may be rescinded, modified or amended only by mutual agreement in writing between the GRANTEE and the STATE, unless the provisions of 3. Failure by the GRANTEE to comply with the terms of the (a) PROCEDURAL GUIDE, (b) any legislation applicable to the ACT, (c) this CONTRACT as well as any other grant contracts, specified or general, that GRANTEE has entered into with STATE, may be cause forsuspension of all obligations of the STATE unless the STATE determines that such failure was due to no fault of the GRANTEE. In such case, STATE may reimburse GRANTEE for eligible costs properly incurred in performance of this CONTRACT despite non-performance of the GRANTEE. To qualify for such reimbursement, GRANTEE agrees to mitigate its losses to the 4. Any breach of any term, provision, obligation or requirement of this CONTRACT by the GRANTEE shall be a default of this CONTRACT. In the case of any default by GRANTEE, STATE shall be entitled to all remedies available under law and equity, including but not limited to:a) Specific Performance; b) Return of all GRANT MONIES; c) Payment to the STATE of the fair market value of the project property or the actual sales price, whichever is higher; and d) Payment to the STATE of the costs of enforcement of this CONTRACT, including but notlimited to court and arbitration costs, fees, expenses of litigation, and reasonable attorneyfees. 5. The GRANTEE and the STATE agree that if the GRANT SCOPE includes DEVELOPMENT, final payment may not be made until the work described in the GRANT SCOPE is complete and  this CONTRACT provide that mutual agreement is notrequired.  best ofi its ability.  the GRANT PROJECT is open to the public. Budget Contingency Clause  F.  Iffunding for any fiscal year is reduced or deleted by the budget act for purposes of this program, the STATE shall have the option to either cancel this contract with no liability occurring to the STATE, or offer a CONTRACT amendment to GRANTEE to reflect the reduced grant amount. This Paragraph shall not require the mutual agreement as addressed in Paragraph E, provision 2, of this  CONTRACT. G. Hold Harmless  1. The GRANTEE shall waive all claims and recourse against the STATE including the right to contribution for loss or damage to persons or property arising from, growing out of or in  connected  any way  with or incident to this CONTRACT except claims arising from the concurrent or sole  negligence of the STATE, its officers, agents, and employees.  2. The GRANTEE shall indemnify, hold harmless and defend the STATE, its officers, agentsand employees against any and all claims, demands, damages, costs, expenses or liability costs arising out of the ACQUISITION, DEVELOPMENT, construction, operation or maintenance of the property described as the project which claims, demands or causes of action arise under California Government Code Section 895.2 or otherwise except for liability arising out of the concurrent or sole negligence of the STATE, its officers, agents, oremployees.  45    3. The GRANTEE agrees that in the event the STATE is named as codefendant under the provisions of California Government Code Section 895 et seq., the GRANTEE shall notify the STATE of such fact and shall represent the STATE in the legal action unless the STATE undertakes to represent itself as codefendant in such legal action in which event the GRANTEE agrees to pay the STATE's litigation costs, expenses, and reasonable attorneyfees. 4. The GRANTEE and the STATE agree that in the event ofj judgment entered against the STATE and the GRANTEE because of the concurrent negligence of the STATE and the GRANTEE, their officers, agents, or employees, an apportionment of liability to pay suchj judgment shall be made by a court of competent jurisdiction. Neither party shall request a juryapportionment. 5. The GRANTEE shall indemnify, hold harmless and defend the STATE, its officers, agents and employees against any and all claims, demands, costs, expenses or liability costs arising out of legal actions pursuant to items to which the GRANTEE has certified. The GRANTEE acknowledges that iti is solely responsible for compliance with items to which it hascertified. 1. The GRANTEE shall maintain satisfactory financial accounts, documents, including loan documents, and all other records for the project and to make them available to the STATE for auditing at reasonable times. The GRANTEE also agrees to retain such financial accounts, documents and records for five years following project termination or issuance of final payment, The GRANTEE shall keep such records as the STATE shall prescribe, including records which fully disclose (a) the disposition of the proceeds of STATE funding assistance, (b) the total cost of the project in connection with such assistance that is given or used, (c) the amount and nature of that portion of the project cost supplied by other sources, and (d) any other such records that 3. The GRANTEE agrees that the STATE shall have the right to inspect and make copies of any books, records or reports pertaining to this contract or matters related thereto during regular office hours. The GRANTEE shall maintain and make available for inspection by the STATE accurate records of all of its costs, disbursements and receipts with respect to its activities under this contract. Such accounts, documents, and records shall be retained by the GRANTEE for at least five years following project termination or issuance of final payment, whichever is later.  H. Financial Records  whichever is later.  will facilitate an effective audit.  4. The GRANTEE shall use a generally accepted accountuingsystem.  I.  Use of Facilities  1. The GRANTEE agrees that the GRANTEE shall operate and maintain the property acquiredor developed with the GRANT MONIES, for the duration of the Contract PerformancePeriod. 2. The GRANTEE agrees that, during the Contract Performance Period, the GRANTEE shall use the property acquired or developed with GRANT MONIES under this contract only for the purposes of this grant and no other use, sale, or other disposition or change of the use of the property to one not consistent with its purpose shall be permitted except as authorized by the STATE and the property shall be replaced with property of equivalent value and usefulness 3. The property acquired or developed may be transferred to another entity if thesuccessor entity assumes the obligations imposed under this CONTRACT and with the approval of  as determined by the STATE.  STATE.  46    4. Any real Property (including any portion of it or any interest in it) may not be used as security for any debt or mitigation, without the written approval oft the STATE provided that such approval shall not be unreasonably withheld as long as the purposes for which the Grantwas awarded are maintained. Any such permission that is granted does not make the STATE a guarantor or a surety for any debt or mitigation, nor does it waive the STATE'S rights to 5. All real property, or rights thereto, acquired with GRANT MONIES shall be subject to an appropriate form of restrictive title, rights, or covenants approved by the STATE. If the project property is taken by use of eminent domain, GRANTEE shall reimburse STATE an amount at least equal to the amount of GRANT MONIES received from STATE or the pro-rated full market value of the real property, including improvements, at the time of sale, whichever ishigher. 6. Ifeminent domain proceedings are initiated against GRANTEE, GRANTEE shallnotify  enforce performance under the Grant CONTRACT.  STATE within 10 days of receiving the complaint.  J.  Nondiscrimination  1. The GRANTEE shall not discriminate against any person on the basis of sex, race,color, national origin, age, religion, ancestry, sexual orientation, or disability in the use of any 2. The GRANTEE shall not discriminate against any person on the basis of residence except to the extent that reasonable differences in admission or other fees may be maintained on the 3. All facilities shall be open to members of the public generally, except as noted under the special provisions of this project contract or under provisions of the enabling legislation and/or  property or facility developed pursuant to this contract.  basis of residence and pursuant to law.  grant program. K. Severability  Ifany provision of this CONTRACT or the application thereof is held invalid, that invalidity shall not affect other provisions or applications of the CONTRACT which can be given effect without the invalid provision or application, and to this end the provisions of this CONTRACT are severable. 1. STATE assumes no responsibility for assuring the safety or standards of construction, site improvements or programs related to the GRANT SCOPE. The STATE'S rights under this CONTRACT to review, inspect and approve the GRANT SCOPE and any final plans of implementation shall not give rise to any warranty or representation that the GRANT SCOPE 2. GRANTEE will secure adequate liability insurance, performance bond, and/or other security necessary to protect the GRANTEE's and STATE'S interest against poor workmanship.,fraud,  L.  Liability  and any plans or improvements are free from hazards or defects.  or other potential loss associated with completion of the grant project.  M. Assignability  Without the written consent of the STATE, the GRANTEE'S interest in and responsibilities under this CONTRACT shall not be assignable by the GRANTEE either in whole or in part.  47    N. Use of Grant Monies  GRANTEE shall not use any grant funds (including any portion thereof) for the purpose of making any leverage loan, pledge, promissory note or similar financial device or transaction, without: 1) the prior written approval of the STATE; and 2) any financial or legal interests created by any such leverage loan, pledge, promissory note or similar financial device or transaction in the project property shall be completely subordinated to this CONTRACT through a Subordination Agreement provided and approved by the STATE, signed by all parties involved int the transaction, and recorded in the County Records against the fee title of the project  property. N. Section Headings  The headings and captions of the various sections of this CONTRACT have been inserted only for the purpose of convenience and are not a part of this CONTRACT and shall not be deemed in any manner to modify, explain, or restrict any of the provisions of this CONTRACT.  O. Waiver  Any failure by a party to enforce its rights under this CONTRACT, in the event of a breach, shall not be construed as a waiver of said rights; and the waiver of any breach under this CONTRACT  shall not be construed as a waiver of any subsequent breach.  GRANTEE  AUTHORIZED REPRESENTATIVE Signature  Date  Print Name and Title  STATE OF CALIFORNIA DEPARTMENT OF PARKS AND RECREATION  AUTHORIZED REPRESENTATIVE Signature  Date  Print Name and Title  48    Accounting and Audits Accounting Requirements  GRANTEES must use accounting practices that:  Provide accounting data that clearly records costs incurred on the PROJECT: and accurately Provide good audit trails, especially the source documents (purchase orders, receipts, progress payments, invoices, timecards, cancelled warrants, warrant numbers, etc.) specific  reflects fiscal transactions, with the necessary controls and safeguards.  to the PROJECT.  Accounting Rules for Employee Services (IN-HOUSE EMPLOYEESERVICES) GRANTEES must follow these accounting practices for employeeservices:  Maintain time and attendance records as charges are incurred, identifying theemployee through a name or other tracking system, and that employee's actual time spent ont the Time estimates, including percentages, for work performed on the PROJECT are not Time sheets that do not identify the specific employee's time spent on the PROJECT are not Costs of the salaries and wages must be calculated according to the GRANTEE's wage and salary scales, and may include benefit costs such as vacation, health insurance, pension Overtime costs may be allowed under the GRANTEE's established policy, provided that the May not include overhead or cost allocation. These are costs generally associatedwith supporting an employee, such as rent, personnel support, IT, utilities, etc.  PROJECT. acceptable. acceptable.  contributions and workers' compensation.  regular work time was devoted to the same PROJECT.  State Audit  Grants are subject to audit by DPR. All PROJECT records must be retained for five years after The GRANTEE must provide the following when an audit date and time has been confirmed by  final payment was issued, or PROJECT terminated, whichever is later.  DPR:  AllF PROJECTrecords, including the source documents and cancelled warrants, books, papers, accounts, time sheets, or other records listed in the Audit Checklist or requested byDPR. An employee having knowledge of the PROJECT and its records to assist the DPR auditor. GRANTEES are encouraged to keep records of all eligible costs, including those not submitted to OGALS for payment. This provides a potential source of additional eligible costs, should any Contact the DPR Audits Office at (916) 657-0370 for questions about these requirements.  Record Keeping Recommendation  submitted expenses be deemed ineligible.  49    Audit Checklist  An audit of the PROJECT may be performed before or following PROJECT completion. The GRANTEE must retain and make available all PROJECT related records for five years following PROJECT termination or final payment of GRANT funds. Listed below are some of the items the auditor will examine during the review of your records as applicable. It is the responsibility of the GRANTEE to have these records available in a central location ready for review once an audit date and time has been confirmed. If you have any questions regarding these documents, contact the State  Department of Parks and Recreation Audits Office at (916) )657-0370.  CONTRACTS - Summary list of bidders (ncludingindvidual bid packages) Recommendation by reviewer of bids Award by governing body (minutes of the meeting/resolution) Construction contract agreement C Contract bonds (bid, perrormance, payment) C Contract change orders Contractor's progress billings Payments to contractor (cancelled checks/ warrants, bank statements, EFTreceipts") Stop Notices (filed by sub-contractors and - Liquidated damages (claimed against the IN-HOUSE EMPLOYEE SERVICES* A Authorization/work order identifying project L Daily time sheets signed by employee and a Hourly rate Galayscnequlespayo: D Fringe benefits (provide breakdown) IN-HOUSE EQUIPMENT* A Authorization'work order  ACQUISITION Appraisal Report D Did the owner accompany the appraiser? 1 10 year history Statement of just compensation seller) Statement of difference appraisal)  (signed by (if purchased above  Waiver ofj just compensation (if purchased below appraisal: signed by seller) Final Escrow Closing Statement Cancelled checks/warrants,    bank  release if applicable) contractor) Notice 0  statements and EFT receipts, payment(s) to GRANT deed (vested to the participant) or final order of condemnation Title insurance policy (issued to participant) H Relocation documents Income (rental, grazing, sale of improvements, etc.) INTEREST advanced (Interest on  seller(s)l  of completion (recorded)  supervisor register)  Schedule of interest earned on State funds accountable, even if commingled in a pooled fund account and/or interest was never allocated back to the grant fund.) AGREEMENTICONTRACTS Leases, agreements, etc., pertaining to developed/acquired property Proof of insurance pertaining to developed/acquired property  advances grant  is  Daily time records identifying the project site 0 Hourly rate related backup documents MINOR CONTRACTS MATERIALS ERVICESIEQUIPMENT RENTALS - Purchase orderyConractsy'servuce  Payments (cancelled checks/ warrants, bank statements and EFT receipts **)  Agreements Invoices  *Estimated time expended on the projects is not acceptable. Actual time records and all supporting documentation must be maintained as charges are incurred and made available for verification at the time of audit. ** Front and back if copied.  50    References  Public Resources Code relating to the Proposition 68 Per Capita program This division shall be known, and may be cited, as the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access For All Act of 2018. (b) Iti is the intent of the people of California that all of the following shall occur in the (3) To the extent practicable, a project that receives moneys pursuant to this division will include signage informing the public that the project received funds from the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access (5) To the extent practicable, a project that receives moneys pursuant to this division will provide workforce education and training, contractor, and job opportunities for (7)To the extent practicable, administering entities should measure or require measurement of greenhouse gas emissions reductions and carbon sequestrations associated with projects that receive moneys pursuant to this division. (8)To the extent practicable, as identified in the Presidential Memorandum-- Promoting Diversity and Inclusion in Our National Parks, National Forests, and Other Public Lands and Waters," dated January 12, 2017, the public agencies that receive funds pursuant to this division will consider a range of actions that include, (A) Conducting active outreach to diverse populations, particularly minority, low- income, and disabled populations and tribal communities, to increase awareness within those communities and the public generally about specific (B) Mentoring new environmental, outdoor recreation, and conservation leaders to (C)Creating new partnerships with state, local, tribal, private, and nonprofit (D) Identifying and implementing improvements to existing programs to increase visitation and access by diverse populations, particularly minority, low-income, (E) Expanding the use of multilingual and culturally appropriate materials in public communications and educational strategies, including through social media (F)Developing or expanding coordinated efforts to promote youth engagement and empowerment, including fostering new partnerships with diversity-serving and  80000. 80001.  implementation of this division:  For All Act of 2018.  disadvantaged communities.  but are not limited to, the following:  programs and opportunities.  increase diverse representation across these areas. organizations to expand access for diverse populations. and disabled populations and tribal communities.  strategies, as appropriate, that target diverse populations. youth-serving organizations, urban areas, and programs. (G) Identifying possible staff liaisons to diverse populations. (d) Department" means the Department of Parks and Recreation. income less than 60 percent of the statewide average.  80002.  (n) "Severely disadvantaged community" means a community with a median household  51    80020.  Moneys allocated pursuant to this division shall not be used to fulfill any mitigation  requirements imposed by law.  CHAPTER 3. 80060.  For purposes of this chapter, "district" means any regional park district, regional park and open-space district, or regional open-space district formed pursuant to Article 3 (commencing with $5500) of Chapter 3 of Division 5, any recreation and park district formed pursuant to Chapter 4 (commencing with $5780) of Division 5, or any authority formed pursuant to Division 26 (commencing with $35100). With respect to any community or unincorporated region that is not included within a district, and in which no city or county provides parks or recreational areas or facilities, "district" also means any other entity, including, but not limited to, a district operating multiple-use parklands (a) The sum of two hundred million dollars ($200,000,000) shall be available to the department, upon appropriation by the Legislature, for local park rehabilitation, creation, and improvement grants to local governments on a per capita basis. Grant recipients shall be encouraged to utilize awards to rehabilitate existing infrastructure and to address deficiencies in neighborhoods lacking access to the outdoors. (b) The sum of fifteen million dollars $15,000,000) shall be available to the department, upon appropriation by the Legislature, for grants to cities and districts in urbanized counties providing park and recreation services within jurisdictions of 200,000 or less inp population. For purposes of this subdivision, "urbanized county" means a county with a population of 500,000 or more. An entity eligible to receive funds under this subdivision shall also be eligible to receive funds available under subdivision (a). (c) Unless the project has been identified as serving a severely disadvantaged community, an entity that receives an award pursuant to this section shall be required (a)(1) The department shall allocate 60 percent of the funds available pursuant to subdivision (a) of Section 80061 to cities and districts, other than a regional park district, regional park and open-space district, open-space authority, or regional open-space district. Each city's and district's allocation shall be in the same ratio as the city's or district's population is to the combined total of the state's population that is included in incorporated and unincorporated areas within the county, except that each city or district shall be entitled to a minimum allocation of two hundred thousand dollars ($200,000). If the boundary of a city overlaps the boundary of a district, the population in the overlapping area shall be attributed to each jurisdiction in proportion to the extent to which each operates and manages parks and recreational areas and facilities for that population. Ifthe boundary of a city overlaps the boundary of a district, and in the area of overlap the city does not operate and manage parks and recreational areas and facilities, all grant funds for that area shall  pursuant to Division 20 (commencing with $71000) oft the Water Code.  80061.  top provide a match of2 20 percent as a local share.  80062.  be allocated to the district.  52    (2) On or before April 1, 2020, a city and a district that are subject to paragraph (1), and whose boundaries overlap, shall collaboratively develop and submit to the department a specific plan for allocating the grant funds in accordance with the formula specified in paragraph (1). If, by that date, the plan has not been developed and submitted to the department, the director shall determine the allocation of the (b)(1) The department shall allocate 40 percent of the funds available pursuant to subdivision (a) of $80061 to counties and regional park districts, regional park and open-space districts, open-space authorities formed pursuant to Division 26 (commencing with $35100), and regional open-space districts formed pursuant to (2) Each county's allocation under paragraph (1) shall be in the same ratio that the county's population is to the total state population, except that each county shall be entitled to a minimum allocation of four hundred thousand dollars ($400,000). (3) In any county that embraces all or part of the territory of a regional park district, regional park and open-space district, open-space authority, or regional open- space district, and whose board of directors is not the county board of supervisors, the amount allocated to the county shall be apportioned between that district and the county in proportion to the population of the county that is included within the territory of the district and the population of the county that is outside the territory of (c) For the purpose of making the calculations required by this section, population shall be determined by the department, in cooperation with the Department of Finance, on the basis oft the most recent verifiable census data and other verifiable population data that the department may require to be furnished by the applicant city, county, or (d) The Legislature intends all recipients of funds pursuant to subdivision (a) of $80061 tou use those funds to supplement local revenues in existence on the effective date of the act adding this division. To receive an allocation pursuant to subdivision (a) of $80061, the recipient shall not reduce the amount offunding otherwise available to be spent on parks or other projects eligible for funds under this division in its jurisdiction. Ac one-time allocation of other funding that has been expended for parks or other projects, but which is not available on an ongoing basis, shall not be considered when calculating a recipient's annual expenditures. For purposes of this subdivision, the Controller may request fiscal data from recipients for the preceding three fiscal years. Each recipient shall furnish the data to the Controller no later than 120 days after (a) The director of the department shall prepare and adopt criteria and procedures for evaluating applications for grants allocated pursuant to subdivision (a) of $80061. .The application shall be accompanied by certification that the project is consistent with the park and recreation element of the applicable city or county general plan or the district (b) To utilize available grant funds as effectively as possible, overlapping and adjoining jurisdictions and applicants with similar objectives are encouraged to combine projects and submit a joint application. A recipient may allocate all or a portion of its per capita  grant funds between the affected jurisdictions.  Article 3 (commencing with $5500) of Chapter 3 of Division 5.  the district.  district.  receiving the request from the Controller.  80063.  park recreation plan, as the case may be.  share for a regional or state project.  53    Allocation Tables Allocation Transfer  Visit OGALS' Per Capita webpage at wparscagowperapla for allocations. Entities that receive an allocation under the Per Capita program may transfer all or part of that allocation to another eligible entity, provided that the following requirements are 1. All required documentation must be submitted no later than six months from the end 2. The transferring agency must submit a resolution authorizing the transfer of the allocation. The resolution must name the recipient entity and the transferred 4. The recipient must have submitted the authorizing resolution shown on page 7. 5. The recipient must submit a resolution authorizing the receipt of funds; theresolution  met:  of the encumbrance period.  amount.6  3. The recipient must be eligible to receive Per Capita funds. must state the donor and the transferred amount.  Please contact OGALS for sample transfer and recipient resolutions.  54    Definitions  Capitalized words and terms used in this guide are defined below.  ADVANCE - payment made to the GRANTEE for work that will occur in the future or work that has already occurred during the GRANTI PERFORMANCE PERIOD and has not been paid APPLICATION PACKET = the. Application form and its required attachments described in AUTHORIZED REPRESENTATIVE- = the GRANTEE's designated position authorized in the CEQA - the California Environmental Quality Act established policies and procedures requiring GRANTEES to identify, disclose to decision makers and the public, and attempt to lessen, significant impacts to environmental and historical resources that may occur as a result of the GRANTEE's proposed PROJECT. (Public Resources Code $21000 et CONSTRUCTION COSTS = costs incurred starting with the date when ground-breaking construction activities such as site preparation, grading, or gutting begins, and CONTRACT PERFORMANCE PERIOD = the amount of time stated on the contract agreement, specifying the performance of the contractual grant obligations between the GRANTEE  for by the GRANTEE.  the Application Checklist and Directions beginning on page 10. Resolution to sign all required GRANT documents.  seq.; Title 14 California Code of Regulations $15000 et seq.) continuing to the end of the GRANT PERFORMANCE PERIOD.  and DPR.  DEVELOPMENT - construction, expansion, or renovation. DPR- the California Department of Parks and Recreation.  GRANT -1 funds made available to a GRANTEE for completion of the PROJECT: SCOPE(s)  during the GRANT PERFORMANCE PERIOD.  GRANTEE = an entity having a fully executed contract with DPR. GRANT PERFORMANCE PERIOD - period of time that eligible costs may be incurred by the GRANTEE and paid for by DPR, as specified in the fully executed contract. IN-HOUSE EMPLOYEE SERVICES = use of the GRANTEE's employees working on the  PROJECT SCOPE.  OGALS - DPR's Office of Grants and Local Services.  PRE-CONSTRUCTION COSTS = costs incurred within the GRANT PERFORMANCE PERIOD for the planning, design, and permit phase of the PROJECT before construction can begin. PROJECT - the SCOPE as described in the APPLICATION PACKET to be completed with PROJECT COMPLETION- - when the PROJECT is complete and the facilities are open and PROJECT COMPLETION PACKET - The documents listed on page 37 that are required in  GRANTfunds. useable by the public.  order to request final payment following PROJECT COMPLETION.  55    PROJECT OFFICER - an OGALS employee, who acts as a liaison with GRANTEES and administers GRANTfunds, facilitates compliance with the Procedural Guide, and the SCOPE - the acquisition, recreation features, and major support amenities described in the APPLICATION PACKET that must be completed prior to final GRANT payment. TOTAL PROJECT COST -1 the combined dollar amount of all funding sources used to complete the acquisition, or recreation features and major support amenities described  GRANT contract.  in the APPLICATION PACKET.  56    ATTACHMENT #3    STREETS SATELLITE >  LemonAve.  Bradbury  x-City Hall  Royal  Duarte Huntingoue  Hunting  Parks and  o  x  ve. green St.  Cent  Open Space  II Freeway Foothill Freeway  Disadvantaged Community 0 Disadvantaged Community Severely Disadvantaged Community  Evergreen St.  300 m 1000f ft uarta Daad  No Data  nuartal Raad  Duartel Rono BOTLER    ATTACHMENT #4    ACERPARATED  0. Montgomery Lewis, Mayor (District. 2) Ehzabeth Brury, Mayor Pro Tem (District5 5) Richardyale, Council Member (District. 1) Richard Barakat, Councifs Member District3 Bruce Eathrop, Councils Member(District4 4)  CITYOFO BRADBURY  City of Bradbury Agenda Memo  TO: FROM:  Honorable Mayor and Members of the City Council  Kevin Kearney, City Manager  INITIATED BY: David Gilbertson, City Engineer  DATE: SUBJECT: SUMMARY  February 16, 2021  Winston/Lemon Trail Analysis  At its November 17, 2020 meeting, the City Council directed the City Engineer's office to analyze Winston Avenue and Lemon Avenue for the installation of a walking trail.  ANALYSIS  Staff has developed five (5) options for the Winston Avenue walking trail.  Option 1 (west side improvements)  The limits oft the Option 1 walking trail are from the northerly terminus of Tentative Parcel Map No. 73673 (expired) to Lemon Avenue. Option 1 is proposed to be a 6' wide decomposed granite (DG)trail on the west side of the street with trail fencing on the street side of the trail. There is insufficient parkway width available in order to construct the walking trail, therefore, a 3' street dedication is required. This option would also require the removal and reconstruction of the existing private decorative front yard walls and mailboxes on the west side of Winston Avenue. The existing private driveways would also require reconstruction in order to provide an ADA compliant path of travel. The estimated cost for the Option 1 walking trail is $375,000 ($166,000 for construction,  $207,950 for right-of-way acquisition). Option 2 (west side improvements)  The limits of the Option. 2 walking trail are from the northerly terminus of Tentative Parcel Map No. 73673 to Lemon Avenue. Option 2 is proposed to be a 4'wide DG trail on the west side of the street without trail fencing. The walking trail for this option would not be  FOR CITY COUNCIL AGENDA  AGENDA ITEM #    Winston/Lemon Trail. Analysis February 16, 2021 Page 2of3  ADA compliant due to insufficient width, existing driveways, and the restrictions at the existing power poles. This option would also require the removal and reconstruction of the existing private mailboxes but the existing front yard walls and driveways would  remain.  The estimated cost for the Option 2 walking trail is $65,000.  Note: There may be sufficient Rule 20A power pole undergrounding funds available to remove the existing power poles along the east side of Winston Avenue. However, the trail would, more than likely, still not be ADA compliant due to the other restrictions.  Option 3 (west side improvements)  The limits of the Option 3 walking trail are from the northerly terminus of Tentative Parcel Map No. 73673 to Lemon Avenue. Option 3 is proposed to be a 6' wide DG trail on the west side of the street with trail fencing. This option would shift the existing westerly curb 2.5 feet closer toi the street centerline in order to avoid the costly right-of-way acquisition. Ina addition, the existing easterly curb north of city hall would also shift 2.5 feet away from the street centerline in order to maintain sufficient lane widths. This option would require the removal and reconstruction of the existing private mailboxes on the west side of the street but the existing front yard walls would remain. The existing private driveways would also require reconstruction in order to provide an ADA compliant path of travel. This option also requires the removal of seven (7) significant Oak trees on the east side Itshould be noted that there would still be 'point" ADA restrictions at each power pole  ofWinston Avenue due to the shifting oft the easterly curb. unless the poles were removed with Rule 20A funds. The estimated cost for the Option 3 walking trail is $250,000.  Option 4 (east side improvements)  The limits oft the Option 4 walking trail aret from Royal Oaks Drive North to Lemon Avenue. Option 4 is proposed to be a 6'widel DG trail ont the east side oft the street with trail fencing. This option would require the relocation of two (2) existing fire hydrants and the City's monument sign. The existing private driveways would also require reconstruction inc order top provide an ADA compliant pathoftravel. This option alsor requires thei removal ofs seven (7) significant Oak trees on the east side of Winston Avenue in order to construct the  walking trail within the existing right-of-way.  The estimated cost for the Option 4 walking trail is $220,000.    Winston/Lemon Trail Analysis February 16, 2021 Page 3of3  Option 5 (east side improvements)  Thel limits oft the Option 5 walking trail are from Royal Oaks Drive North tol Lemon Avenue. Option 5i is proposed tol be a 6' wide DG trail ont the east side ofthe street with trail fencing. South of city hall, the walking trail would be adjacent to the existing curb. North of city hall, the walking trail would meander in order to avoid the existing Oak trees. This option would require the relocation of two (2) existing fire hydrants and the City's monument sign. The existing private driveways would also require reconstruction in order to provide anADA compliant pathoftravel. This option would requiret the acquisition ofap pedestrian easement for the meandering portion of the walking trail north of city hall. The estimated cost for the Option 4 walking trail is $250,000 ($202,500 for construction,  $47,500 for right-of-way acquisition).  Staff has developed one (1) option for the Lemon Avenue walking trail.  The limits of the Lemon Avenue walking trail are from the westerly city limits to Winston Avenue. The walking trail is proposed to be a 6' wide DG trail on the south side of the street with trail fencing on the street side of the trail. There is sufficient parkway width available in order to construct the walking trail. The existing private driveways would require reconstruction in order to provide an ADA compliant path oft travel.  The estimated cost for the walking trail is $145,000. PROPERTY OWNERNOTIFICATION this report are available at City Hall. STAFF RECOMMENDATION  This item has been noticed through the regular agenda notification process. Copies of  Itisr recommended by staff that the City Council provide direction to staff.  Attachment:  Trail Exhibits Cost Estimates    OPTION 1  WINSTON AVENUE  ROYAL OAKS DRIVE NORTH TO CITY HALL  R/W 3' 5' DEDICATION  € 15' 12'  R/W 8'  CITY HALL TO LEMON AVE.  R/W 3' 5' DEDICATION"  £ 15' 10'  R/W 10'  6' WDE DG TRAIL WITH FENCING  REMOVE AND RECONSTRUCT FRONT YARD WALLS  REMOVE AND RECONSTRUCT DRIVEWAYS (FOR ADA ACCESSIBILITY)  POWER POLES TO REMAIN 3' PROPERTY ACQUISITION  REMOVE AND RECONSTRUCT MAILBOXES  EXHIBIT A OPTION 1 CITY OF BRADBURY DRAVA NIS SGONZALEZ  RKAV CONSULTING GROUP 9000  CA-91780 DATE  SCALE 2/2/2021  SHEET. EXHO1  XACAD/,393034 WINSTON LEMON TRAL'PHEPAMBTADNE    OPTION 2  WINSTON AVENUE  ROYAL OAKS DRIVE NORTH TO CITY HALL  R/W 5'  £ 15' 12'  R/W 8'  CITY HALL TO LEMON AVE.  R/W 5'  £ 15' 10'  R/W 10'  REMOVE (UNDERGROUND) POWER POLES WITH RULE 20A FUNDS (OPTIONAL)  4' WDE NON-ADA DG TRAIL WITHOUT FENCING DRIVEWAYS REMAIN (NOT ADA COMPLAINT) REMOVE AND RECONSTRUCT MAILBOXES  EXHIBIT B OPTION 2 CITY OF BRADBURY  RKAV CONSULTING GROUP  91780 DATE  SCALE 2/2/2021  SHEET  NIS PSOZNEZ EXHO2  ACAD(393034 - WNSTON LEMON TRAILV DWGEXHBTB.DWG    OPTION 3  WINSTON AVENUE  ROYAL OAKS DRIVE NORTH TO CITY HALL  R/W 5' 2.5  £ 15' 12' 24.5'  R/W 8'  CITY HALL TO LEMON AVE.  R/W 5' 2.5' L P  £ 15' 10'  R/W 10' 2.5'  25'  6' WIDE DG TRAIL WITH FENCING SHIFT WEST CURB 2.5'  SHIFT EAST CURB 2.5' NORTH OF CITY HALL (SOUTH OF CITY HAL TO REMAIN) REMOVE 7 SIGNIFICANT OAK TREES  REMOVE AND RECONSTRUCT DRIVEWAYS (FOR ADA ACCESSIBILITY)  REMOVE AND RECONSTRUCT MAILBOXES  REMOVE (UNDERGROUND) POWER POLES WITH RULE 20A FUNDS (OPTIONAL)  EXHIBIT C OPTION 3 CITY OF BRADBURY  RKA CONSULTING GROUP  A-9178  DATE, 2/2/2021! SCALE: NIS.  SHEET:  SZAEZ EXHO3  X:ACAD/393034 WINSTON LEMON RALPHCXHBTCDHS    OPTION 4  WINSTON AVENUE  ROYAL OAKS DRIVE NORTH TO CITY HALL  R/W 5'  € 15' 12'  R/W 8'    CITY HALL TO LEMON AVE.  R/W 5'  £ 15' 10'  R/W 10'  6' WIDE DG TRAIL WITH FENCING REMOVE 7 SIGNIFICANT OAK TRES RELOCATE FIRE HYDRANT RELOCATE CITY MONUMENT SIGN  REMOVE AND RECONSTRUCT DRIVEWAYS (FOR ADA ACCESSIBILITY)  EXHIBIT D OPTION 4 CITY OF BRADBURY SCALE DRAWNEV 2/2/2021! NIS. - SGONZALEZ X:ACAD/393034 WNSTON LEMON RAL'PHCXBIDDHE  RKAV CONSULTING GROUP CA-91760 Go0S WWRKAGRO UPCOM  DATE,  SHEET EXHO4    OPTION 5  WINSTON AVENUE  ROYAL OAKS DRIVE NORTH TO CITY HALL  R/W 5'  € 15' 12'  R/W 8' ESMT  CITY HALL TO LEMON AVE.  R/W 5'  € 15' 10'  R/W 10'  6' WIDE MEANDERING DG TRAIL WITH FENCING VARIABLE WDTH PEDESTRIAN EASEMENT PROTECT SIGNIFICANT OAK TREES  REMOVE AND RECONSTRUCT DRIVEWAYS (PER ADA ACCESSIBILITY)  RELOCATE FIRE HYDRANT RELOCATE CITY MONUMENT SIGN  EXHIBIT E OPTION 5 CITY OF BRADBURY DATE: 2/2/2021 SCAE NIS. SNZAEZ SHEET: XACAD/393034 WNSTON LEMON RALPHEXHBITEDHG  RKAU CONSULTING GROUP  91760  FXH05    LEMON AVENUE CITY LIMITS TO WINSTON AVENUE  R/W 6'  € 14' 14'  R/W 6'  6' WIDE DG TRAIL WITH FENCING  REMOVE AND RECONSTRUCT DRIVEWAYS (FOR ADA ACCESSIBILITY)  REMOVE AND RECONSTRUCT MAILBOXES  EXHIBIT F LEMON AVENUE CITY OF BRADBURY  RKAL CONSULTING GROUP  UT-CA-91760  DATE: 2/2/2021 SCALE: NIS IZAEZ SHEET ACAD/,393034 - WINSTON LEMON RALPMEXHEITEDNG  EXHO6    RKAE CONSULTING GROUP 398 Lemon Creek Drive SuiteE Walnut, California 91789 (909) 594-9702- (626): 331-8323 Fax: (909) 594-2658 PROJECTTITLE Lemon/Winston Trail Study LOCATION OWNER City of Bradbury ESTIMATEDBY ITEM NO.  OPTION 1  COST ESTIMATE WORK SHEET SHEET 1of1  DWG.NO. 393034  DATE 1/28/2021  Winston. Avenue- Royal Oaks Drive to Lemon Avenue  CHECKED BY DGGI DESCRIPTION  APPROVEDI BY CAH  DGG ESTIMATED AMOUNT 5,000.00 5,000.00 5,625.00  ESTIMATED UNIT UNITF PRICE  QUANTITY 1 1 75 4400 585 975 4 4 2 585  1 Clearing, Grubbing, and Mobilization 2 Traffic Control 3 Unclassified Excavation 5 Trail Fencing  LS $ 5,000.00 $ LS $ 5,000.00 $ CY $ 75.00 $ SF $ LF $ 20.00 $ 11,700.00 SF $ 24.00 $ 23,400.00 EA $ 150.00 $ $ 750.00 $ EA $ 1,500.00 $ LF $ 75.00 $ 43,875.00  4 4"Thick Polymer Coated DG Trail w! Border (585 If) 6 Remove and Replace Existing Driveway 7 Adjust Water Meter Cover to Grade 8 Relocate Existing Mailbox 9 Remove Existing Tree  6.00 $ 26,400.00  EA  600.00 3,000.00 3,000.00  10 Remove and Replace Front Yard Walls/Pilasters  A Right-of-Way Acquisition B Acquisition Services C Appraisals CONSTRUCTION SUB-TOTAL 10% CONTINGENCY ENGINEERING DESIGN TOTAL  2106 1 5  SF $ 75.00 $ 157,950.00 LS $ 25,000.00 $ 25,000.00 EA $ 5,000.00 $ 25,000.00  $ 127,600.00 $ 12,760.00 $ 13,000.00 13,000.00 374,310.00  CONSTRUCTION MANAGEMENT ANDI INSPECTION  FADOCSIRKAIFORMSICOST.XLS    RKA CONSULTING GROUP 3981 Lemon Creek Drive SuiteE E Walnut, Califomia 91789 (909) 594-9702- (626): 331-8323 Fax: (909) 594-2658 PROJECTTITLE Lemon/Winston Trail Study LOCATION OWNER City of Bradbury ESTIMATEDBY ITEM NO.  COST  OPTION2  ESTIMATE WORK SHEET SHEET 1of1  DWG.NO. 393034  DATE 1/28/2021  Winston Avenue- Royal Oaks Drive to Lemon. Avenue  CHECKED BY DGG DESCRIPTION  APPROVED! BY CAH!  DGG ESTIMATED AMOUNT 5,000.00 5,000.00 3,750.00 15,900.00 600.00 3,000.00  ESTIMATED UNIT UNITI PRICE  QUANTITY 1 1 50 2650 0 0 4 4 2  1 Clearing, Grubbing, and Mobilization 2 Traffic Control 3 Unclassified Excavation 5 Trail Fencing  LS $ 5,000.00 $ LS $ 5,000.00 $ CY $ 75.00 $ SF $ LF $ 20.00 $ SF $ 24.00 $ EA $ 150.00 $ EA $ 750.00 $ EA $ 1,500.00 $ 3,000.00  4 4"Thick Polymer Coated DG Trail w/ Border (5851 If) 6 Remove and Replace Existing Driveway 7 Adjust Water Meter Cover to Grade 8 Relocate Existing Mailbox 9 Remove Existing Tree  6.00 $  CONSTRUCTION: SUB-TOTAL 10% CONTINGENCY ENGINEERING DESIGN TOTAL  $ 36,250.00 $ 3,625.00 $ 9,500.00 $ 13,000.00 62,375.00  CONSTRUCTION: MANAGEMENT ANDI INSPECTION  FADOCSIRKAIFORMSICOSTXLS    RKA CONSULTING GROUP 398 Lemon Creek Drive - Suite E Walnut, California 91789 (909) 594-9702- (626)3 331-8323 Fax: (909) 594-2658 PROJECT TITLE Lemon/Winston Trail Study LOCATION OWNER City of Bradbury ESTIMATEDBY ITEM NO.  OPTION: 3  COST ESTIMATE WORK SHEET SHEET 1of1  DWG. NO. 393034  DATE 1/28/2021  Winston Avenue Royal Oaks Drive to Lemon Avenue  CHECKED BY DGG DESCRIPTION  APPROVEDI BY CAHI  DGG ESTIMATED AMOUNT 5,000.00 5,000.00 5,625.00  ESTIMATED UNIT UNITE PRICE  QUANTITY 1 1 75 4400 585 1,615 4 6 2 740 500 1850 7 1 150  1 Clearing, Grubbing, and Mobilization 2 Traffic Control 3 Unclassified Excavation 5 Trail Fencing  LS $ 5,000.00 $ LS $ 5,000.00 $ CY $ 75.00 $ SF $ LF $ 20.00 $ 11,700.00 SF $ 24.00 $ 38,760.00 EA $ 150.00 $ EA $ 750.00 $ EA $ 1,500.00 $ LF $ 35.00 $ 25,900.00 LF $ 50.00 $ 25,000.00 SF $ EA $ 3,000.00 $ 21,000.00 EA $ 4,000.00 $ LF $ 15.00 $ 2,250.00  4 4" Thick Polymer Coated DG Trail w/ Border (585/) 6 Remove and Replace Existing Driveway 7 Adjust Water Meter Cover to Grade 8 Relocate Existing Mailbox 9 Remove Existing Tree (West Side) 10 Remove and Replace Existing 6" Curb 11 Remove and Replace Existing 6" Curb and Gutter 12 Sawcut, Remove, and Replace Existing AC Pavement 13 Remove Existing Oak Tree 14 Relocate Existing Fire Hydrant and Valve 15 Relocate Existing Chain Link Fence  6.00 $ 26,400.00  600.00 4,500.00 3,000.00  6.00 $ 11,100.00  4,000.00  CONSTRUCTION: SUB-TOTAL 10% CONTINGENCY ENGINEERING DESIGN TOTAL  $ 189,835.00 $ 18,983.50 $ 18,000.00 $ 20,500.00 247,318.50  CONSTRUCTION MANAGEMENT AND INSPECTION  ADOGSRLAFORUSCOSTNS    RKA CONSULTING GROUP 3981 Lemon Creek Drive - SuiteE Walnut, Califomia 91789 (909) 594-9702- (626): 331-8323 Fax: (909) 594-2658 PROJECT TITLE Lemon/Winston Trail Study LOCATION OWNER City of Bradbury ESTIMATED! BY ITEM NO.  OPTION 4  COST ESTIMATE WORK SHEET SHEET 1of1  DWG. NO. 393034  DATE 1/28/2021  Winston Avenue Royal Oaks Drive tol Lemon Avenue  CHECKED BY DGG DESCRIPTION  APPROVED BY CAH  DGG ESTIMATED AMOUNT 5,000.00 5,000.00 $ 7,500.00 6.00 $ 33,900.00 20,500.00 $ 24.00 $ 48,000.00 1,050.00 6,750.00 8,000.00 2,250.00 7,500.00  ESTIMATED UNIT UNIT PRICE  QUANTITY 1 1 100 1,025 2,000 7 9 7 2 150 1 2  1 Clearing, Grubbing, and Mobilization 2 Traffic Control 3 Unclassified Excavation 5 Trail Fencing  LS $ 5,000.00 $ LS $ 5,000.00 $ CY $ 75.00 SF $ LF $ 20.00 $ SF EA $ 150.00 $ EA $ 750.00 $ EA $ 3,000.00 $ 21,000.00 EA $ 4,000.00 $ LF $ EA $ 7,500.00 $ EA $ 4,500.00 $ 9,000.00  4 4"Thick Polymer Coated DG1 Traily w/ Border (1,0251f) 5,650  6 Remove and Replace Existing Driveway 7 Adjust Water Meter Cover to Grade 8 Relocate Existing Mailbox 9 Remove Existing Oak Tree 10 Relocate 11 Relocate Existing Chain Link Fence 12 Relocate Existing City Monument Sign 13 ADAI Ramp  Existing Fire Hydrant and Valve  15.00 $  CONSTRUCTION SUB-TOTAL 10% CONTINGENCY ENGINEERING DESIGN TOTAL  $ 175,450.00 $ 17,545.00 $ 14,000.00 $ 13,000.00 219,995.00  CONSTRUCTION MANAGEMENT AND INSPECTION  ADOGPRAAFORUSCOSTAS    RKA CONSULTING GROUP 398 Lemon Creek Drive - Suite E Walnut, Califomia 91789 (909) 594-9702- (626) 331-8323 Fax: (909) 594-2658 PROJECT TITLE Lemon/Winston Trail Study LOCATION OWNER City of Bradbury ESTIMATEDBY ITEM NO.  COST ESTIMATE WORK SHEET SHEET 1of1  OPTION5  DWG. NO. 393034  DATE 1/28/2021  Winston Avenue- Royal Oaks Drive to Lemon Avenue  CHECKED BY DGGI DESCRIPTION  APPROVED BY CAH  DGG ESTIMATED AMOUNT 5,000.00 7,500.00  ESTIMATED UNIT UNITI PRICE  QUANTITY 1 1 100 1,225 2,000 7 9 0 2 150 1 2  1 Clearing, Grubbing, and Mobilization 2 Traffic Control 3 Unclassified Excavation 5 Trail Fencing  LS $ 5,000.00 $ LS $ 5,000.00 $ 5,000.00 CY $ 75.00 $ SF $ LF $ 20.00 $ 24,500.00 SF $ 24.00 $ 48,000.00 EA $ 150.00 $ EA $ 750.00 $ EA $ 3,000.00 $ EA $ 4,000.00 $ 8,000.00 LF $ 15.00 $ 2,250.00 EA $ 7,500.00 $ 7,500.00 EA $ 4,500.00 $  4 4" Thick Polymer Coated DG Trail w/ Border (1,0251) 5,650  6.00 $ 33,900.00  6 Remove and Replace Existing Driveway 7 Adjust Water Meter Cover to Grade 8 Relocate Existing Mailbox 9 Remove Existing Oak Tree 10 Relocate Existing Fire Hydrant and' Valve 11 Relocate Existing Chain Link Fence 12 Relocate Existing City Monument Sign  1,050.00 6,750.00  13 ADAI Ramp  9,000.00  A Pedestrian Easement Acquisition B Acquisition Services C Appraisals CONSTRUCTION: SUB-TOTAL 10% CONTINGENCY ENGINEERING DESIGN TOTAL  1,000 1 2  SF $ 25.00 $ 25,000.00 LS $ 12,500.00 $ 12,500.00 EA $ 5,000.00 $ 10,000.00  $ 205,950.00 $ 19,595.00 $ 14,000.00 13,000.00 252,545.00  CONSTRUCTION MANAGEMENT AND INSPECTION  FADOCSIRKAIFORMSICOST.XLS    RKAL CONSULTING GROUP 398 Lemon Creek Drive SuiteE E Walnut, California 91789 (909) 594-9702- (626): 331-8323 Fax: (909) 594-2658 PROJECT TITLE Lemon/Winston Trail Study LOCATION OWNER CityofB Bradbury ESTIMATED BY ITEM NO.  COST ESTIMATE WORK SHEET SHEET 1of1  DWG.NO. 393034  DATE 1/28/2021  Lemon Avenue - Westerly City Limit to Winston Avenue  CHECKED BY DGG DESCRIPTION  APPROVEDI BY CAHI  DGG ESTIMATED AMOUNT  ESTIMATED 1 1 75 5100 925 1,750 9 8  QUANTITY UNIT UNIT PRICE  1 Clearing, Grubbing, and Mobilization 2 Traffic Control 3 Unclassified Excavation 4 4"Thick Polymer Coated DG Trail w! Border 5 Trail Fencing 6 Remove and Replace Existing Driveway 7 Adjust Water Meter Cover to Grade 8 Relocate Existing Mailbox  LS $ 5,000.00 $ 5,000.00 LS $ 5,000.00 $ 5,000.00 CY $ 75.00 $ 5,625.00 LF $ 20.00 $ 18,500.00 SF $ 24.00 $ 42,000.00 EA $ 150.00 $ EA $ 750.00 $ 6,000.00  SF $  6.00 $ 30,600.00  1,350.00  CONSTRUCTION: SUB-TOTAL 10% CONTINGENCY ENGINEERING DESIGN TOTAL  $ 114,075.00 $ 11,407.50 $ 12,000.00 $ 8,000.00 $ 145,482.50  CONSTRUCTION MANAGEMENT AND INSPECTION  FADOCSIRKAIFORMSICOST.IS