MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BRADBURY HELD ON TUESDAY, AUGUST 20, 2019  MEETING CALLED TO ORDER:  The Regular Meeting of the City Council oft the City of Bradbury was called to order by Mayor Hale at 7:00 p.m. followed by the PRESENT: Mayor Hale, Mayor Pro-Tem Lewis, Councilmembers Bruny, Lathrop and Barakat  Pledge of Allegiance.  ROLL CALL:  ABSENT: None  STAFF: City Manager Kearney, City Attorney Reisman, City Clerk Saldana and Management. Analyst Santos Leon Councilmember Lathrop made a motion to approve the agenda to proceed with City business. Mayor Pro-Tem Lewis seconded Inc compliance with the California Political Reform Act, each City Councilmember has the responsibility to disclose direct or indirect potential for a personal financial impact as a result of participation in the decision-making process concerning City Attorney Reisman stated that he was not aware of any Mayor Hale stated that during Bradbury Night Out the Public Safety Committee assisted staff with setting up, checking people in, providing outreach on emergency preparedness by ensuring residents filled out their disaster data survey, and help with the cleanup after the event. The City Council would like to thank the committee members for their service to the community by presenting each of them with al Proclamation. The members of the Public Safety Committee are  APPROVAL OF AGENDA:  the motion which carried.  DISCLOSURE OF ITEMS REQUIRED BY GOV. CODE SECTION 1090 & 81000  ETS SEQ,:  agenda items. conflicts of interest.  PROCLAMATIONS FOR PUBLIC SAFETY COMMITTEE:  (in alphabetical order): Jan Brink Serena Burnett (present) Aaron Dunst Karen Flaherty Frank Hernandez Priscilla Hervey Nancy McGrain (present)  PUBLIC COMMENT: CONSENT CALENDAR:  None  All items on the Consent Calendar are considered by the City Council to be routine and will be enacted by one motion unless a Councimember requests otherwise, in which case the item will be removed and considered by separate action. All Resolutions and Ordinances for Second Reading on the Consent Calendar are deemed to "waive further reading and  adopt."  Minutes CC Meeting August 20, 2019 Page 1 of10    A. Minutes - Regular Meeting of. July 16, 2019 B. Resolution No. 19-21: Demands & Warrantsi for August 2019 C. Monthly Investment Report for ther month of. July 2019 D. Approval ofa al Professional Services Agreement between the City of Bradbury andl Michael Baker International for the Chadwick Ranch Estates Project E. Appointment of Applicant -Nancy McGrain tot the Public Safety Committee Primary Seat for District Five F. Increase of the City Manager's Per Transaction Limit for the City Councilmember Barakat made a motion to approve the Consent Calendar as presented. Mayor Pro-Tem Lewis seconded the motion, which was carried by the following roll  Credit Card  MOTION TO APPROVE CONSENT CALENDAR:  call vote:  APPROVE  AYES: Mayor Hale, Mayor Pro-Tem Lewis, Councilmembers Bruny, Lathrop and Barakat  NOES: None ABSENT: None Motion passed 5:0  TENTATIVE PARCEL MAP NO.73673 1533 ROYAL OAKS DRIVE NORTH SECOND ONE-YEAR EXTENSION:  City Manager Kearney stated that Tentative Parcel Map No. 73673 was approved on July 19, 2016 to subdivide the 3.8-acre parcel at 1533 Royal Oaks Drive North into three (3) parcels, each for the future development of a new residence. The sub- division conforms to the City's General Plan and Development Code, including the zoning and subdivision regulations without Inaccordance with the City's Subdivision Regulations and the State Subdivision Map Act, the approval of a tentative map is valid for two years, in which time the map is to be recorded with the County Registrar Recorder, unless the approval is extended. Tentative maps may be granted multiple extensions, but each extension shall be for no more than one year and the sum of such extensions shall not exceed three years. At the August 21, 2018 meeting, the City Council adopted Resolution No. 18-22 granting a one-year extension of the tentative tract map. Now the owner is requesting a second one- year extension due to the extended time it took to have the final map approved by the various agencies, signed by the owner's lender who is based overseas, and to produce the funds needed to proceed with the public improvements that are to be completed prior to thet filing of the final map. Inc conjunction with the tentative parcel map, the applicant had submitted three architectural reviews for three new residences that were intended to be developed on the three lots. These design reviews were approved, but due to changes in economic conditions, the applicant decided not to proceed with the plans. Completing the subdivision, however, will be advantageous for the owner as the three lots could be sold  any variances or exceptions.  SUBDIVISION MAP ACT:  FIRST AND SECOND EXTENSION REQUESTS:  ARCHTICTURAL REVIEWS:  individually for development by the buyers.  Minutes CC Meeting August 20, 2019 Page 2 of10    RECOMMENDATION:  Itis recommended that the City Council hold a public hearing to determine that the findings can be made to grant as second one- year extension of the conditional approval of Tentative Parcel Map No. 73673 and that the project is Categorically Exempt under CEQA, and adopt Resolution No. 19-22 as presented or Mayor Hale opened the public hearing asking those wishing speaking in favor or opposition to come forward and be heard. Brian Hamill, 728 Winston Avenue, inquired about the consequences if the extension was not approved by the City Council. City Manager Kearney stated that the applicant would have to start over. The City approved the tentative parcel map, but it has not yet been recorded. Mr. Hamill asked if the owner/applicant gave a reason. City Manager Kearney replied Mr. Hamill stated that there used to be a stately mansion and now the site is an eyesore and an embarrassment. Mr. Hamill also stated that the site was recently used for parking for a wedding. Mr. Hamill called the City Manager and the City had Mr. Hamill felt that the City Council should not approve another extension, unless the City can "light the fire under the feet" of the ownerlapplicant to move forward with the development. There being no further public input, Mayor Hale declared the Mayor Hale stated that the City Council agrees with Mr. Hamill about the property being an eyesore but denying the extension request is not going to help to move the project forward. Councimember Barakat wondered about how much the owner has spent sO far. Mayor Hale guessed hundreds of thousands including the architectural plans for thet three approved homes. Councilmember Barakat also felt that it was disrespectful of the applicant not to send a representative to the meeting to face Mayor Hale inquired if the City could approve a 6-month extension. City Attorney Reisman replied yes and stated that the City Council can also ask the applicant for a progress Councilmember Barakat made a motion to adopt Resolution No. 19-22 to grant a 6-month extension of the conditional approval of Tentative Parcel Map No. 73673 and find that the project is Categorically Exempt under CEQA. Mayor Hale seconded the motion, which was carried by the following roll  modified by the City Council.  PUBLIC HEARING OPENED: PUBLIC COMMENT:  the reasons are economica.  not been notified of the event.  PUBLIC HEARING CLOSED: DISCUSSION:  public hearing closed.  the neighbors.  report.  MOTION TO GRANT 6-MONTH EXTENSION:  call vote:  Minutes CC Meeting August 20, 2019 Page 3 of10    APPROVED:  AYES: Mayor Hale, Mayor Pro-Tem Lewis, Councilmembers Bruny, Lathrop and Barakat  NOES: None ABSENT: None Motion passed 5:0  PROPOSED RATE INCREASE FOR THE PASADENA HUMANE SOCIETY:  City Manager Kearney stated that the Pasadena Humane between the City and PHS expired on June 20, 2019. As part of the contract renewal, PHS is proposing a rate increase to During the July 2019 meeting, the City Council directed staff to solicit bids from surrounding animal care and control providers. To date, staff has surveyed Duarte Animal Control, San Gabriel Valley Humane Society, and the County ofl Los Angeles. After analyzing the bids and responses from these organizations, staff recommends that the City Council continue services with the Pasadena Humane Society at the higher  ANIMAL CONTROL SERVICES THROUGH Society (PHS) recently advised staff that the current agreement  continue their services.  RECOMMENDATION:  proposed rates, and do the following:  1. Approve the rate change and authorize the City Manager to enter into a 3-year agreement with the Pasadena Humane Society for animal control 2. Approve an amendment to the 2019-2020 Budget toi increase account #101-25-700 by $14,085 Councilmember Barakat had some questions about the 2018 Activity Report for Bradbury, which were answered by PHS Councimember Lathrop wished to discuss Section 26 - Termination of the Contract. Councimember Lathrop stated that the City needs to be able to terminate the agreement without cause during the term of the agreement and that the City needs more than 30 days notice in the event PHS terminates the contract. The City Attorney was directed to Ann Armstrong, 1775 Royal Oaks Drive North, stated that she used to work with the Pasadena Humane Society and there isa huge difference in service level between PHS and the County. Ms. Armstrong recommended staying with the Pasadena Mayor Pro-Tem Lewis stated that the City has no choice but to Councimember Lathrop made a motion for Bradbury to continue services with the Pasadena Humane Society, approve the rate change and budget amendment, and authorize the City Manager to enter into a 3-year Agreement with PHS for animal control services with the discussed changes for the termination clause. Councilmember Bruny seconded the motion, which was  services; and  DISCUSSION:  representatives.  amend the contract as discussed.  PUBLIC COMMENT:  Humane Society.  stay with the Pasadena Humane Society.  MOTION:  carried by thet following roll call vote:  Minutes CC Meeting August 20, 2019 Page 4 of10    APPROVED:  AYES: Mayor Hale, Mayor Pro-Tem Lewis, Councilmembers Bruny, Lathrop and Barakat  NOES: None ABSENT: None Motion passed 5:0  ORDINANCE NO.3 364- AMENDING THE BMC REGARDING PROPERTY MAINTENANCE STANDARDS: RECOMMENDATION:  City Manager Kearny stated that during the July meeting, the City Councii discussed property maintenance standards in regards to trailers, oversized vehicles and unpaved parking. Proposed Ordinance No. 364 reflects the City Council's desired Itis recommended that the City Council introduce, waive reading in full, and authorize reading by title only Ordinance AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BRADBURY, AMENDING THE BRADBURY MUNICIPAL CODE REGARDING PROPERTY MAINTENANCE STANDARDS (10) Front-Yard Storage. Trailers, campers, boats, recreational vehicles, construction equipment or other mobile equipment store or parked for more than seven five consecutive days, or more than 10 days in any calendar year, in the front yard areas on-any-premises abutting public or private streets. (12) Unpaved Parking. Any vehicle or trailer parking on unpaved areas which are not designed as driveways visible (24) Oversized Vehicles. The parking of an oversized vehicle, for more than seven five consecutive days, or more than 44 10 days in any calendar year, in the front yard areas abutting public or private streets is prohibited; provided, however, that this provision shall not apply to the parking of a currently registered oversize vehicle in any are of the front yard that the Planning Commission has determined to be appropriately located and designed for such activity. As used in this provision, the term "oversize vehicle" mean a vehicle that exceeds either 20 feet in length, 80 inches in width, or 82  changes. No. 364:  CHANGES (IN RED):  OREPuBCgNGweA  inches in height. None  PUBLIC COMMENT: DISCUSSION:  Inr regards to Section 10, Councimember Barakat stated that back yards are a problem too. City Manager Kearney confirmed The Councii wanted to know if we have a definition of "paved" area. City Attorney Reisman stated that the definition is in the Councilmember Lathrop stated that Section 12 could be a problem for horse and farm properties in regards to equipment. Councilmember Barakat replied that grease that is harmful to the environment comes off equipment and therefore all farm equipment should be stored on paved areas.  that Section 10 does not cover back yards.  development code.  Minutes CC Meeting August 20, 2019 Page 5 of10    MOTION:  Mayor Pro-Tem Lewis made a motion to introduce, waive reading in full, and authorize reading by title only, Ordinance No. 364. Councilmember Barakat seconded the motion, which  was carried by the following roll call vote: AYES: Mayor Hale, Mayor Pro-Tem Lewis, Councilmembers Bruny and Barakat NOES: Councimember Lathrop ABSENT: None Motion passed 4:1  APPROVED:  ORDINANCE NO. 365- AMENDING THE BMC REGARDING THE PUBLIC SAFETY COMMITTEE:  Management. Analyst Scarlett Santos Leon stated that pursuant to the City Council's request during the July meeting, Ordinance No. 265 reflects the Council's desired changes to the City's current Public Safety Committee guidelines as they relate to the auto termination clause in subsection (d). Additionally, staff is removing language that is no longer It_is recommended that the City Council introduce, waive reading in full, and authorize reading, by title only, Ordinance AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BRADBURY, AMENDING THE BRADBURY MUNICIPAL CODE REGARDING THE PUBLIC SAFETYCOMMITEE (a) The Public Safety Committee shall consist of five primary and five alternate members: two residents of each district, appointed by the member of the City Council representing the district. CWFeRE-members- fthe Emergency Response COmitee-ShaH-be-deemed-aPponted-e-tne-Puble-Safely Commiee-oratleasBNOAdFReFCWFeREEF#: (d) Absences. The City Manager or designee may terminate the membership of a Committee member A-member-sha" automatically terminated-FOm-Pembershp-0n-tne-Comitee upon three unexcused absences during a calendar year OF absence-FO-OFre-than-s0.pereentoFtne-meetings-during-the  applicable in subsection (a).  RECOMMENDATION:  No. 365:  CHANGES (IN RED):  calendaryear. None  PUBLIC COMMENT: MOTION:  Councilmember Lathrop made a motion to introduce, waive reading in full, and authorize reading, by title only, Ordinance No. 365. Mayor Pro-Tem Lewis seconded the motion, which  was carried by the following roll call vote: AYES: Mayor Hale, Mayor Pro-Tem Lewis, Councilmembers Bruny, Lathrop and Barakat  APPROVED:  NOES: None ABSENT: None Motion passed 5:0  Minutes CC Meeting August 20, 2019 Page 6 of10    DISCUSSION ON SECURITY CAMERAS  City Manager Kearney stated that this item provides an opportunity for the City Council to discuss security cameras on the external building of City Hall. This item also reviews policies and procedures, and presents financial information on the Staff has fielded interest from residents and member(s) of the City Council on security cameras at City Hall for video taping the external areas of the building, especially during non- Staff has been in dialogue with video camera specialists, and the current idea is to have four (4) mounted cameras covering all sides of City Hall. Video footage would then feed into a digital recorder either in the storage area behind the City Council Chambers ori int the IT storage roomi in the hallway. Pursuant to State law, images obtained though surveillance monitoring and recording must be retained for a minimum ofs 90 days, which eliminates typical residential camera companies, as they usually store footage from two weeks to a month. City Manager Kearney stated that initial estimates suggest that the installation of 4 video cameras, a digital recorder, a flat screen monitor, and a backup power supply would cost approximately $4,000. It is anticipated that an additional $1,000 will be needed to provide electrical wiring to the cameras. With an estimated $5,000 cost, this falls within the City Manager's purchasing authority and does not require City Council authorization. Funds for the security cameras would come from The City Council should discuss the possibility of having security cameras and direct staff on how to proceed. Councilmember Barakat wanted to know why the City can't use the Ring System. City Manager Kearney replied because of the required 90-day storage, which Ring does not offer. Mayor Pro-Tem Lewis wanted to know what we are trying to capture. City Manager Kearney stated it's to capture activity in the back lot after hours. Mayor Pro-Tem Lewis inquired if there have been any problems or complaints. The answer was no, Mayor Pro-Tem Lewis asked why we are discussing this if there are no problems. Mayor Hale asked if we need this. Councimember Lathrop stated that the cameras are there to catch bad guys and to address neighbors' concerns. Councilmember Barakat stated that we are creating a problem with public records requests. Who monitors the system? The City Manager. The system would also alert the City Manager anytime there was motion detected, which means bears and  AT CITYHALL:  purchase ofs security cameras.  BACKGROUND:  operating hours.  FINANCIAL ANALYSIS:  the City's Technology Fee Fund.  RECOMMENDATION: DISCUSSION:  not recently.  other wildlife would seti it off.  Minutes CC Meeting August 20, 2019 Page 7 of10    ITEM TABLED: DISCUSSION ON CURRENT COPS FUNDING:  There being no interest among the majority of the City Council. City Manager Kearney stated that during this year's budget discussions, the City Council had directed staff to research the possibility of contracting for a full-time Community Services Officer (CSO) utilizing the City's COPS funds. In June the City Council approved Resolution No. 19-16 with the stipulation to not allocate the outlined funds in the Resolution until the City of Monrovia responds to Bradbury's inquiry for ai full-time CSO. The City of Monrovia has not yet resolved the issue and the Monrovia City Manager Is set to move to another city at the end of September. Given the transition, the City Council should discuss how to handle the full-time CSO inquiry and the current Itis recommended that the City Council discuss this fiscal year's COPS allocations and direct staff on how to proceed. Councilmember Barakat wanted to know why we are giving $50,000 in COPS funds to the City of Duarte. Councilmember Lathrop stated that he was not in favor ofa ai full- Mayor Hale stated that the Sheriff Deputies get paid time and a half and the money goes real fast. We should pool all the COPS money we have and see what we can do with it for the City. Mayor Hale asked ifv we could use COPS fund for a private City Manager Kearney didn't know but reminded the Council that the use of COPS fund is very restricted and can only be used for supplemental law enforcement services. Councimember Lathrop made a motion to allocate $100,000 ($50,000 Additional Bradbury Patrol and $50,000 Duarte Daytime Patrol) to use for the City of Bradbury, and to have the Public Safety Committee coordinate with the City Manager. Mayor Pro-Tem Lewis made an alternate motion to confirm the $52,000 for the Bradbury/Monrovia CSO and $3,000 in Administrative Supplies and allocate $100,000 to the Sheriff's Department for Additional Bradbury Patrol. Councilmember Barakat seconded the motion, which was carried by the  This item was tabled indefinitely.  COPS funding allocations.  RECOMMENDATION: DISCUSSION:  time CSO.  security firm for patrolling.  MOTION:  ALTERNATE MOTION:  following roll call vote: NOES: None ABSENT: None Motion passed 5:0  APPROVED:  AYES: Mayor Hale, Mayor Pro-Tem Lewis, Councimembers Bruny, Lathrop and Barakat  Minutes CC Meeting August 20, 2019 Page 8 of10    MATTERS FROM THE CITY MANAGER:  City Manager Kearney stated that the Mount Olive Lane Sewer Project demands entitlements from the City of Duarte. Duarte is asking the City of Bradbury to pitch in for an electronic sign board at Royal Oaks Elementary School at a cost of $50,000. Kevin had lunch with the Superintendent recently and the item Mayor Hale inquired if this cost can be included in the sewer reimbursement district. City Manager Kearney stated that iti is a City Manager Kearney turned to Management Analyst Santos Leon, who reported that the California Governor's Office of Emergency Services has received notification from FEMA that Bradbury's sub-application for a Community Wildfire Protection City Manager Kearney stated that he will be on vacation in Alaska (on a cruise) from September 2-13, 2019. Wallin, Kress, Reisman & Kranitz will join Jones & Mayer in Fullerton and WKRK will dissolve at the end of the year. This  willl be on the September agenda.  possibility.  Plan (CWPP) has been approved.  MATTERS FROM THE CITY ATTORNEY: City Attorney Reisman stated that as of September 1, 2019  change will not affect the City of Bradbury.  MATTERS FROM THE CITY COUNCIL:  MAYOR HALE: MAYOR PRO-TEM LEWIS: COUNCILMEMBER BRUNY: COUNCILMEMBER LATHROP: COUNCILMEMBER BARAKAT:  Nothing to report Nothing to report Nothing to report  The Duarte Education Foundation Fundraiser Dinner will be held on October 19 at a private residence ini the Duarte Mesa. The Union is asking the LA County Sanitation District for more Councimember Barakat stated that the San Gabriel Valley Mosquito & Vector Control District has reported one case of All public transportation buses are supposed to be all electric by 2030. Foothill Transit currently has 200 buses and Metro 2000. We need to keep old buses in case of an emergency.  after they won. West Nile Virus.  ITEMS FOR FUTURE AGENDAS: ADJOURNMENT:  None  At 8:30 p.m. Mayor Hale adjourned the meeting to Tuesday,  September 17,2019a at7:00p.m. ROAG  MAYOR-CITYT OF BRADBURY  Minutes CC Meeting August 20, 2019 Page 9 of10    ATTEST:  ORaudie Saplana CITY CLERK- CITY OF BRADBURY  Minutes CC Meeting August 20, 2019 Page 10 of 10