MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BRADBURY HELD ON" TUESDAY, AUGUST 16, 2022 AT THE BRADBURY CIVIC CENTER 600 WINSTON AVENUE, BRADBURY, CA 91008  CALIFORNIA GOVERNMENT CODE SECTION 54953(e)(1):  Pursuant to California Government Code Section 54953(e)(1), the City is allowing Councimembers, Staff and the public to participate in this meeting by means of a Zoom video or telephone call. Participants will be able to hear the entire proceedings and be able to speak during Public Comment, Public Hearing, and other authorized times. Members of the public must maintain silence and mute their microphones and The Regular Meeting of the City Council of the City of Bradbury was called to order by Mayor Lathrop at 7:00 p.m. followed by the Pledge of Allegiance. PRESENT: Mayor Lathrop, Mayor Pro-Tem Barakat, Councilmembers Hale and Bruny ABSENT: Councimember Lewis  telephones except during those times.  MEETING CALLED TO ORDER:  ROLL CALL:  STAFF: City Manager Kearney, City Attorney Reisman, City Clerk Saldana and Management Analyst Musa Mayor Pro-Tem Barakat made a motion to excuse Council- member Lewis from the meeting. Councimember Hale Councilmember Hale made a motion to approve the agenda to proceed with City business. Mayor Pro-Tem Barakat seconded Inc compliance with the California Political Reform Act, each City Councimember has the responsibility to disclose direct or indirect potential for a personal financial impact as a result of participation in the decision-making process concerning City Attorney Reisman stated that he was not aware of any  COUNCILMEMBER LEWIS EXCUSED: APPROVAL OF AGENDA:  seconded the motion, which carried. the motion, which carried unanimously.  DISCLOSURE OF ITEMS REQUIRED BY GOV.CODE SECTION 1090 & 81000  ETS SEQ,:  agenda items.  potential conflicts of interest.  PUBLIC COMMENT: CONSENT CALENDAR:  None  All items on the Consent Calendar are considered by the City Council to be routine and will be enacted by one motion unless a Councilmember requests otherwise, in which case the item will be removed and considered by separate action. All Resolutions and Ordinances for Second Reading on the Consent Calendar are deemed to "waive further reading and  adopt."  Minutes CC Meeting August 16, 2022 Page 1of9    A. Minutes: Regular Meeting of July 19, 2022 B. Resolution No. 22-22: Demands & Warrants for August 2022 - Monthly Investment Report for the month of July 2022 Councimember Haie made a motion to approve the Consent Calendar as presented. Mayor Pro-Tem Barakat seconded the motion, which was carried by the following roll call vote: AYES: Mayor Lathrop, Mayor Pro-Tem Barakat, Councimembers Hale and Bruny NOES: None ABSENT: Councilmember Lewis Motion passed 4:0  MOTION TO APPROVE CONSENT CALENDAR: APPROVED:  APPROVAL OF CONSULTANT GROUP FOR UPDATE OF THE SAFETY ELEMENT OF THE GENERAL PLAN:  City Manager Kearney stated that Government Code Section its Safety Element (the Safety Chapter of the Health and Safety California Government Code Section 65302(g) relating to Safety Elements of the General Plan has been amended to include analysis of additional topics, including those related to wildfires and climate adaptation and resiliency. While the recent hazard mitigation plan addresses many of the wildfire requirements, it does not address climate adaptation and resiliency. Staff does not have the expertise to prepare this The City reached out to two consultants that is has been working before with to obtain a proposal for the update of the Safety Chapter of the Health & Safety Element. Only De Novo Planning Group provided a response. De Novo is a well- respected planning firm that has prepared Safety Element updates for a number of cities (i.e. Gardena and Hawthorne). De Novo has provided a proposal for $37,250. The project is billed on the time expended, but it is a' "not-to-exceed contract." Staff has checked with other cities updating their Safety Element as to costs and iti is in line with those cities. It_is recommended that the City Council approve the Agreement between the City of Bradbury and De Novo Planning Group, Inc. for services to update the City's Safety Element at a not-to-exceed amount of $37,250. City Manager Kearney stated that this discussion was continued from the July meeting and staff supplied the City Council with more information, such as:  AGREEMENT WITH DE NOVO PLANNING 65302(g) regulating General Plans requires the City to update CHAPTER OF THE HEALTH. AND SAFETY Element) with the revision oft the Housing Element.  update.  PROPOSAL:  RECOMMENDATION:  DISCUSSION:  City of Los Angeles: Safety Element Background & Introducing SB 379: Climate Adaptation and Resiliency SCAG: Southern California Climate Adaptation  Summary of Amendments; Strategies; and Framework  Minutes CC Meeting August 16, 2022 Page 2 of9    Perry Banner from De Novo Planning Group was online to answer questions about the Safety Element Update. Councilmember Hale asked how long the process takes. City Manager Kearney stated that the time table is in De Novo's City Manager Kearney stated that the City Council approves the Safety Element, not the HCD (Department of Housing and There willl be two public hearings: one with the City Council and one with the Planning Commission. Community input can be taken at the regular City Council meeting and regular Planning Councilmember Hale made a motion to approve the Professional Services Agreement with De Novo Planning Group, Inc. for the Preparation of an Update to the Safety Chapter of the Safety Element of the General Plan at a not-to- exceed amount of $37,250. Mayor Pro-Tem Barakat seconded the motion, which was carried by thei following roll call vote: AYES: Mayor Lathrop, Mayor Pro-Tem Barakat, Councilmembers Hale and Bruny NOES: None ABSENT: Councilmember Lewis Motion passed 4:0  proposal.  Community Development).  Commission meeting.  MOTION TO APPROVE AGREEMENT WITH DE NOVO PLANNING GROUP:  APPROVED:  PRESENTATION AN UPDATE BY CALIFORNIA AMERICAN WATER ON THE LEMON AVENUE RESERVOIR:  City Manager Kearney stated that California American Water (Cal-Am) has been coordinating with City Staff on the demolition, filling, and landscaping of the Lemon Avenue reservoir. At the February 2022 City Council meeting, Cal-Am presented plans that included estimates of 26,000 cubic yards ofimport soil transported by approximately 3,250 haul trucks to fill the Reservoir. It was assumed soils import and grading would take place over 25 days, which translated to about 130 trucks per day. The City Council commented that the import of soils seemed excessive, especially since Cal-Am did not have immediate plans to develop the site. Since the February meeting, Cal-Am has revised their plans and reduced the volume of import. The initial estimates of 26,000 cubic yards of import soil has now been reduced to approximately 15,000 The current haul route from the project site is west on Lemon Avenue, then south of Mountain Avenue to the 210 Freeway. The route passes by the Wild Rose Elementary School in Monrovia, and an additional assessment would need to be Iti is unknown at this time what will happen to the Reservoir site in the long term. Cal-Am has conducted a study on system- wide storage, and the results of the study suggested it as a site for additional water storage. However, Staff has been told that  cubic yards.  HAUL! ROUTE:  conducted on the health risks.  LONG-TERM PLANS FOR RESERVOIR SITE:  Minutes CC Meeting August 16, 2022 Page 3 of9    the timeline associated with the construction of such water (Name), Civil Engineer, and Brandan (Name), Landscape Architect, were online to make the presentation and answer Councimember Hale stated that he is not comfortable with the project, because he is concerned that Cal-Am will fill the site and then put a new tank on top. Councilmember Hale also was concerned about the traffic and the nearby school. Maybe Cal- Councimember Hale stated that he wants to see the plans and asked if our City Engineer, David Gilbertson, could look at them Councimember Hale stated that he built a tank for Cal-Am in the past which included landscaping. As soon as the tank was finished, Cal-Am shut off the water and all of the landscaping died. He does not want that to happen again. The Cal-Am Representatives stated that the current site is getting watered, but right now water conservation is necessary. Other than that, is Cal-Am going in the right direction? City Manager Kearney stated that he will set up a meeting between Cal-Am, the City Engineer and Councilmember Hale to look at the finalized plans for the Lemon Water Reservoir. Jeanette Soriano, Government Relations Manager, and Albert Diaz, District Manager of Monrovia, gave a presentation on Wildfire Mitigation Efforts by Southern California Edison. The topics of the Power Point Presentation included:  storage is unknown.  CAL-AM REPRESENATIVES:  questions from the City Council.  DISCUSSION:  Am should to post al bond for the road.  as well.  ACTION TAKEN:  PRESENTATION BY SOUTHERN CALIFORNIA EDISON ON WILDFIRE MITIGATION EFFORTS:  2021 Wildfire Season SCE's' Wildfire Mitigation Activities Public Safety Power Shutoffs (PSPS) Reducing the Need for PSPS PSPS Communications Customer Programs and Resources  Edison provided Council and Staff with a sample of Insulated Mayor Lathrop inquired if the City could use its Rule 20A money to pay for insulated wire in the City of Bradbury. Ms. Soriano stated that this would be a great idea, but that the Rule 20A program is for undergrounding utilities only and that the PUC is retiring the Rule 20A program soon.  Wire.  DISCUSSION:  Minutes CC Meeting August 16, 2022 Page 4 of 9    DISCUSSION OF THE ANNEXATION OF THE ROYAL OAKS RETIREMENT  City Manager Kearney stated that the City of Bradbury redistricted in 2021. As part of the process, the City Council directed Staff to annex a portion- of Royal Oaks Drive North, directly below the Retirement Community ("Manor"), which was found to be in Los Angeles County territory. Such an annexation would ensure that Bradbury's District Three meets regulations regarding district contiguity. Staff recently learned ofa Duarte Councimembers desire to annex the Retirement Community, which would affect Bradbury's current District map and annexation efforts of a portion of Royal Oaks Drive North. It_is Staff's understanding that since the incorporation of Bradbury in 1957, the Retirement Community has always been an unincorporated parcel of land belonging to Los Angeles County. The Retirement Community has a lot size of approximately 17.71 acres and the County Assessor's map shows the property divided by three legal lot lines (pursuant to The following are current resident estimates of the Retirement  COMMUNITY:  ANALYSIS:  the Subdivision Map Act).  Community in comparison to Bradbury: Population: City of Bradbury 925 Retirement Community - 260 Number of registered Voters: City of Bradbury 650 Retirement Community = 199  City Staff recently met with the Manor's Executive Director to better understand the Community andi its desire for annexation. City Manager Kearney stated that there are a few options the City Council can explore in response to a potential City of Duarte annexation of the Retirement Community: 1. The City of Bradbury could annex the entire Retirement 2. The City of Duarte could annex the majority of the Retirement Community and Bradbury could annex a 3. The City of Duarte could annex the entire Retirement 4. The City of Bradbury could continue with its current annexation plan through LAFCO since an application is AB Bradbury annexation of the Retirement Community is unlikely to produce significant property tax revenue since the property belongs to a non-profit organization. After credits for the claimed, non-profit exemption, initial estimates assume City property tax revenues to be approximately $500 a year. There could be additional future revenue sources for planning reviews  OPTIONS:  Community;  side and/or northern most section;  Community; already pending.  FINANCIAL ANALYSIS:  and building permits.  Minutes CC Meeting August 16, 2022 Page 5of9    INFORMAL CONTRACTWITH BEAR DEMOGRAPHICS: RECOMMENDATION:  Staff has entered into an informal contract with Bear Demo- graphics and Research, Inc. for a not-to-exceed amount of $2,500 to provide initial consulting services on an hourly basis toadvise Staff on a potential annexation and/or redistricting. This item is a review of the background on the 2021 redistricting, the efforts to annex a portion of Royal Oaks Dive North, and options for the City Council to explore if the City of Duarte were to annex the Retirement Community. It is recommended that the City Council direct Staff on how to Mayor Lathrop stated that he is not in favor of annexing the Mayor Pro-Tem Barakat felt that the City does not need to do Councimember Hale also does not want to annex the entire Manor, because the residents would make up an entire district. Mayor Lathrop inquired if Duarte can annex the Manor. Andrew Westall from Bear Demographics replied that is upi to LAFCO. Councimember Bruny was also not in favor of annexing the Mr. Andrew Smith, Executive Director of the Royal Manor, stated that they prefer a full annexation by either the City of Bradbury or the City of Duarte. They don't want to be part of Councimember Hale made a motion for Bradbury to continue with its current annexation plan through LAFCO and to let Duarte annex the Manor. Mayor Pro-Tem Barakat seconded Paul Novak of LAFCO stated that under the current law cities must be contiguous. In our scenario the City of Duarte is not contiguous with the Manor. The City Council needs to amend its motion to explore other option, because the Duarte Mesa Mayor Pro-Tem Barakat stated that Duarte Councimember Margaret Finley wants Duarte to annex the Manor. Mayor Pro- Tem Barakat suggested to let Duarte or the County maintain Mayor Lathrop said let Duarte do what they want to do. Councilmember Hale amended his motion for the City of Bradbury to do nothing, to withdraw our application with LAFCO for the annexation of a portion of Royal Oaks Trail and tos send al letter to the County to ask them to maintain the trail in front of the Manor. Mayor Pro-Tem Barakat seconded the motion, which was carried by the following roll call vote:  proceed.  DISCUSSION:  entire Retirement Community. anything about the redistricting.  Manor.  PUBLIC COMMENT:  Los Angeles County.  MOTION:  the motion.  COMMENT FROM LAFCO:  does not touch Royal Oaks Drive North.  MORE DISCUSSION:  Royal Oaks Trail.  AMENDED MOTION:  Minutes CC Meeting August 16, 2022 Page 6 of9    APPROVED:  AYES: Mayor Lathrop, Mayor Pro-Tem Barakat, Councimembers Hale and Bruny NOES: None ABSENT: Councilmember Lewis Motion passed 4:0  DISCUSSION ON THE UPCOMING RETIREMENT OF THE CITY CLERK:  City Manager Kearney stated that this is an ongoing discussion about the planned retirement of City Clerk Claudia Saldana in the spring of 2023, and the challenges associated with filling her position. This is an informal discussion with no formal recommended actions. Rather, this item seeks input from the City Council on how they would like to proceed. It is expected that there will be multiple discussions on this item in the next The City Clerk's position has expanded with the City's needs since she started working for the City in June of 1988. Today Claudia's position has three main functions. These roles and responsibilities are equivalent in other cities to 1)_City Clerk, 2) Accounting Technician, and 3) Executive Assistant to the City City Manager Kearney stated the City Council discussed this item at the July 2022 meeting and requested additional job descriptions for both the positions of City Clerk and Accounting Technician. The City Council additionally requested the most recent Bradbury job announcement for the Management Mayor Lathrop stated that the City should outsource payroll and some of the light accounting could be done by the Management Analyst. City Manager Kearney stated that the Management Analyst position was not recruited for accounting tasks. City Manager Kearney also stated that he asked the current Management Analyst if she would be willing to take over some of Claudia's responsibilities and she declined. Councilmember Bruny inquired about what the part-time Finance Director's responsibilities are. City Manager Kearney replied that the Finance Director's responsibilities are different from the tasks that Claudia is doing. The Finance Director prepares the City's financial reports, completes reports required by the State Controller's Office, prepares Journal Entries, manages investments (CDs) for the City, and is the main liaison for City audits. It would not make sense to have the Finance Director take over Claudia's responsibilities as he gets paid $87/hour, because he is a CPA. On top of that, the Finance Director is at the office only once a week for half a day and may not be available to dedicate more time to Bradbury. This was an informal discussion and the City Council took no formal action. It is expected that there will be more discussions regarding this item over the next few months.  few months.  Manager.  Analyst.  NO ACTION TAKEN:  Minutes CC Meeting August 16, 2022 Page 7 of9    DISCUSSION ON THE USE OF CAL RECYCLE FUNDS:  Management Analyst Musa stated that the City received $5,000 from the CalRecycle Beverage Container Recycling/County Payment Program. At the April City Council Meeting, Staff was directed to contact the City of Duarte about partnering and instailing a water refili station on the Duarte portion of Royai Oaks Trail. City Staff identified an old water refill station that needs to be replaced but the proposal was complicated due to an existing partnership between Duarte and a third-party organization in regards to a plaque that would be placed on the water refill station stating that it was a donation from the City of Bradbury. Since then, the City of Duarte has designated two more potential locations for a water refill station to be installed. Itis recommended that the City Council review both potential locations and approve one of the proposed areas for the installation of a water refill station for the City of Duarte at a Mayor Pro-Tem Barakat suggested to place the water refill station near the bridge on Royal Oaks Trail. Mayor Pro-Tem Barakat also stated that there is no water refill station on Mount The City Council directed Staff to identify possible locations for a water refill station in the City of Bradbury and to report back Bradbury Night Out (BNO) is an annual event to celebrate the City's anniversary and National Night Out. This year's Bradbury Night Out took place on July 28, 2022. Management Analyst Musa reported that we had over 26 service providers hosting a booth and three food vendors. Residents enjoyed the variety of vendors present, especially the Wildlife Learning Center, which brought several animals, including a porcupine, armadillo, hedgehog, owl and more. One of the highlights of BNO was the attendance ofl Los Angeles County Supervisor Kathryn Barger. The City allocated $10,000 for the event but only spent $7,000. Based on the feedback received from residents and vendors, the main challenge was long wait times for food and event parking. Staff hopes to improve the parking situation and will consider hiring a different food vendor for next year's event. City Manager Kearney stated that the CSO contract with the City of Monrovia should be ready soon and that we may have to call a Special Meeting before the regular September City City Attorney Reisman stated that he enjoyed Bradbury Night Out and that he bonded with an owl (Zeus from the Wildlife  RECOMMENDATION:  not-to-exceed amount of $7,500.  DISCUSSION:  Olive Drive.  DIRECTION TO STAFF:  at the next City Council meeting.  DISCUSSION AND UPDATE ON BRADBURY NIGHT OUT:  MATTERS FROM THE CITY MANAGER:  Council Meeting to adopt the contract.  MATTERS FROM THE CITY ATTORNEY:  Learning Center).  Minutes CC Meeting August 16, 2022 Page 8 of9    MATTERS FROM THE CITY COUNCIL: MAYOR LATHROP: COUNCILMEMBER BARAKAT: COUNCILMEMBER HALE: COUNCILMEMBER LEWIS: COUNCILMEMBER BRUNY: ITEMS FOR FUTURE AGENDAS: PUBLIC COMMENT REGARDING CLOSED SESSION ONLY: RECESS TO CLOSED SESSION:  Nothing to report Nothing to report Nothing to report Not present Nothing to report None CLOSED SESSION None  The City Council adjourned to a Closed Session to discuss: A. Appointment of Temporary Public Employee Government Code Section 54957(b)(1) Title: Management Analyst  REPORT FROM CLOSED SESSION:  City Attorney Reisman reported that the City Council met in Closed Session to discuss the matter regarding the Management Analyst. No formal votes were taken or required. At 9:15 p.m. Mayor Lathrop adjourned the meeting to a regular meeting to be held on Tuesday, September 20, 2022 at  ADJOURNMENT:  7:00 p.m.  OF BRADBURY  45  ATTEST:  Claudis Sallans CITY CLERK - CITY OF BRADBURY  Minutes CC Meeting August 16, 2022 Page 9of9