AGENDA ORANGE COVE CITY COUNCIL REGULAR MEETING Wednesday, June 26th, 2024 6:30 PM City of Orange Cove Council Chambers 6336tSt. Orange Cove, CA 93646 ZOOM Information Meeting ID: 8358424.7726 Passcode: 732840 ttps:/usUbweb.z00m.us/8358358424/726/PWd-wperrDLZ5pDLIslalvurnrcsswp.1 1. CALL TO ORDER/WELCOME Roll call Invocation Flag Salute (Pledge of Allegiance) 2. CONFIRMATION OF AGENDA 3. PRESENTATIONS None Scheduled 4. CONSENT (All items listed under the consent calendar category are considered routine. The complete consent calendar will be enacted. by one motion by ROLL CALL VOTE. ForA purposes of discussion, any council member, may have an item removed from the consent calendar and made part of the regular agenda. The Council can then approve the remainder of the consent calendar). 4.a. Minutes of the June 12th, 2024, Regular Meeting 4.b. Consideration and Necessary Action to Approve and Adopt Resolution No. 2024-14 for a project list of SB 1 Local Streets and Road Maintenance and Rehabilitation Account funds for Fiscal Year 2024-25 Approve Resolution 2024-15 for Amendment No. 1to the Engineering Services Contract Agreement with Precision Civil Engineering, Inc., a time and materials basis not to exceed $450,000, through June 30, 2026 Approve Resolution 2024-16 authorizing submittal of the 2023 CalHome Super NOFA Program Application for up to $600,000 for Owner-Occupied Rehabilitation projects, and Authorize the City Manager or his designee(s) tosign the application, execute the agreement, and any subsequent amendments or modification thereto, as well as any documents required by HCD for participation in the Cisneros Dominguez of Orange Cove City Council 4.c. Consideration and Necessary Action to Dominguez 4.d. Consideration and Necessary Action to Dominguez CalHome program 5. PUBLIC HEARING 5.a. SUBJECT: Consideration and Necessary Action on Approval of Crouch Resolution No. 2024-17, Approving the Rate Increase for Solid Waste RECOMMENDATION: Approve and Adopt Resolution No. 2024-17 approving the rate increase for solid waste refuse services Refuse Services 6. REGULAR BUSINESS 6.a. SUBJECT: Consideration and Necessary Action on the Budget for Fiscal Year 2024-205 and the Adoption of: Resolution 2024-18 Approving City Operating/Capital Budget 2024-2025 Resolution 2024-19 Authorizing Full-Time and Part-Time Positions 2024-2025 Resolution 2024-20 Adopting the Master Salary Tables 2024-2025 Resolution 2024-21 Adopting the Annual Investment Policy 2024-2025 Resolution 2024-22 Establishing Annual Appropriations Limit (GANN) Parra-Chaffee 2 RECOMMENDATION: Approve and Adopt the Budget for Fiscal Year the Budget for Fiscal Year 2024-205 and the Adoption of: Resolution 2024-18 Approving City Operating/Capital Budget 2024-2025 Resolution 2024-19. Authorizing Full-Time and Part-Time Positions 2024-2025 Resolution 2024-20 Adopting the Master Salary Tables 2024-2025 Resolution 2024-21 Adopting the Annual Investment Policy 2024-2025 Resolution 2024-22 Establishing Annual Appropriations Limit (GANN) 2024-2025 and the Adoption of: 7. ADMINISTRATION 7.a. Public Works Director & City Engineer Public Works Director Dario Dominguez RECOMMENDATION: Informational Only Dominguez SUBJECT: Department Report by Assistant City Manager/ 7.b. Building & Planning Department Patlan SUBJECT: Department Report by Building & Planning Director Encarnacion "Shun" Patlan RECOMMENDATION: Informational Only 7.c. Police Department Peha SUBJECT: Department Report by Police Department RECOMMENDATION: Informational Only 7.d. Orange Cove Fire Protection District Chief of Police Javier Pena Fire Chief SUBJECT: Department Report by O.C. Fire Protection District Fire Chief RECOMMENDATION: Informational Only 8. PUBLIC COMMENTS Notice(s) to the Public: This is the opportunity fora any member of the public to address the City Council on any item over which the Council has jurisdiction. No action or discussion will be taken on any item not on the agenda. Issues raised will be referred to the City Manageri forreview. Members of the public shall limit their remarks to three (3) minutes. 9. CITY MANAGER'S REPORT 10. CITY ATTORNEY'S REPORT 3 11. CITY COUNCIL COMMUNICATIONS 12. CLOSED SESSION None scheduled 13.ADJOURNMENT ADA Notice: In compliance with the Americans with Disabilities Act, if) you need special assistance to participate ini this meeting, please contact the City Clerk at (559) 626-4488 ext. 213. Notification 48 hours prior to the meeting will enable the city to make arrangements to Documents: Any writings or documents provided to a majority oft the City Council regarding any item on this agenda will be made available for public inspection at the front counter at City Hall, Orange Cove, CA during normal business hours. In addition, most documents are posted ensure accessibility to this meeting. on the City's website at atyolorangecove.com STATEMENT ON RULES OF DECORUM AND ENFORCEMENT The Brown Act provides that members of the public have a right to attend public meetings, to provide public comment on action items and under the public forum section of the agenda, and to criticize the policies, procedures, or services oft the city or of the acts or omissions of the city council. The Brown Act also provides that the City Council has the right to exclude all persons who willfully cause a disruption of a meeting sO that ito cannot be conducted in an orderly fashion. During a meeting of the Orange Cove City Council, there is a need for civility and expedition in the carrying out of public business in order to ensure that the public has a full opportunity to be heard and that the Council has an opportunity to conduct business in an orderly manner. The following is provided to place everyone on notice of the rules of decorum and enforcement. GENERAL RULES OF DECORUM While any meeting of the City Council is in session, the following rules of 1. All remarks shall be addressed to the City Council as a whole and not to any single member, unless in response to a question from a member of the City 2. A person who addresses the City Council under public comment for a specific agenda item or under the Public Forum section of the agenda may not engage in speech or conduct (i) which is likely to provoke others to violent or riotous behavior, (i) which disturbs the peace of the meeting by loud and unreasonable noise, (ili) which is irrelevant or repetitive, or (iv) which disrupts, disturbs, or otherwise impedes the orderly conduct of any City Council 3. A person, other than members of the Council and the person, who has the floor, shall not be permitted to enter into the discussion unless requested by 4. Members of the City Council may not interrupt a person who has the floor and isn making public comments. Members of the City Council shall wait until a person completes his or her public comments before asking questions or commenting. The mayor shall then ask Councilmembers if they have 5. No person in the audience at a Council meeting shall engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, whistling, stamping of feet or other acts which disturb, disrupt or otherwise impede the orderly conduct of any Council meeting. decorum shall be observed: Council. meeting. the mayor to speak. comments or questions. 5 ENFORCEMENT OF DECORUM RULES (Resolution No. 2012-16) While the City Council is in session, all persons must preserve order and decorum. A person who addresses the city council under public comment fora specific agenda item or under the Public Forum section of the agenda may not engage in speech or conduct which is likely to provoke others to violent or riotous behavior, which disturbs the peace of the meeting by loud and unreasonable noise, which is irrelevant or repetitive, or which disrupts, disturbs, or otherwise The mayor or other presiding officer shall request that a person who is breaching the rules of decorum cease such conduct. Ifafter receiving such a warning, the person persists in breaching the rules of decorum, the mayor or other presiding officer may order the person to leave the City Council meeting. Ifsuch person does not leave, the mayor or presiding officer may request any law enforcement officer who is on duty at the meeting as sergeant-at-arms to remove the person from the Council Chambers. In the event there is no one from law enforcement present, the mayor or presiding officer may direct the City Manager to contact impedes the orderly conduct of any City Council meeting. law enforcement. Ina accordance with the Point of Order Rule 4.6, the majority of the Council may overrule the mayor if the majority of the Council believes the mayor or other presiding officer is not applying the rules of decorum appropriately. Hiay ORANGE COVE CITY COUNCIL REGULAR MEETING Wednesday, June 12, 2024, at 6:30 PM City Council Chambers- 633 6th Street, Orange Cove, CA 93646 MINUTES 1. MEETING CALLED TO ORDER Mayor Guerra-Silva called the meeting to order at 6:30 PM ROLL CALL COUNCIL PRESENT: Council Member Maria Vacio Council Member Esperanza Rodriguez Council Member Josie Cervantes Mayor Pro Tem Gilbert Garcia Mayor Diana Guerra Silva CITY STAFF PRESENT: City Manager Parra, Assistant City Manager/Director of Public Works Director Dominguez, Director of Building/Planning: Encarnacion Shun" Patlan, City Attorney Crouch, Police Chief Pena, and City Clerk Cisneros. Invocation: Mayor Pro Tem Garcia Flag Salute: Council Member Josie Cervantes 2. CONFIRMATION OF AGENDA No changes to the agenda. 3. PRESENTATION None scheduled 4. CONSENT CALENDAR 4.a. Minutes of the May 08, 2024, Regular Meeting of Orange Cove City Council 4.b. Minutes of the May 30, 2024, Special Meeting of Orange Cove City Council 4.c. Warrant Register April-May 2024 4.d. Consideration and Necessary action to Approve and Adopt Resolution No. 2024-12 Calling and Giving Notice of a General Municipal Election to be held ini the City of Orange Cove on Tuesday, November 5, 2024, for the Election of Certain Officers; Requesting the Board of Supervisors of the County of Fresno to Consolidate and Canvass the Election; Authorizing the County Clerk/Registrar ofVoters of Fresno County to Render Specific Services to the City of Orange Cove Relating to the Conduct of the General Municipal Election and Appropriating Funds to Pay for Said Services; and Establishing Regulations for Candidates Pertaining to Candidate Contested Consent Calendar Item 4.e. was removed for further discussion. The motion was made by Council Member Cervantes to approve the consent calendar and seconded by Council Member Rodriguez. The motion carried with the AYES: 5 COUNCIL MEMBERS: Cervantes, Rodriguez, Vacio, Garcia, Guerra-Silva following vote: NOES: 0 COUNCIL MEMBERS: None ABSENT:0 COUNCIL MEMBERS: None Discussion on Contested Calendar Item: 4.e. ConseratonNecessaly ACIonAPPIoVe/AdOPIoN of Resolution No. 2024-10 for the acceptance oft the easement dedication necessary to access and construct a street paving, curb & gutter, and utilities to serve future Sequoia View Park. In addition to the need to provide future park access to the general public, the easement is required in the near term to construct stormwater infrastructure required to complete the Park Boulevard Infrastructure Assistant City Manager/Public Works Director Dario Dominguez The motion was made by Council Member Garcia to approve and adopt Resolution No. 2024-10 and seconded by Council Member Cervantes Improvements Project addressed the council on this matter. The motion carried with thet following vote: NOES: OCOUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None AYES: 5COUNCIL MEMBERS: Garcia, Cervantes, Rodriguez, Vacio, Guerra-Silva 5. REGULAR BUSINESS 5.a. Consueraton/Necessany ActionApprove/Adopion of Resolution No. 2024-11 Confirming Costs Expended ini the Abatement ofa al Public Nuisance on Commercial Property at 433 Center Street and Authorization for the Placement of Liens and or Possible Special Assessment to Planning Director Encarnacion "Shun" Patlan addressed the council. Public Comment: One member of the public spoke. The motion carried with the following vote: NOES: OCOUNCIL MEMBERS: None ABSENT: OCOUNCIL MEMBERS: None Recover Costs The motion was made by Council Member Rodriguez to approve and adopt Resolution No. 2024-11 and seconded by Council Member Vacio AYES: 5COUNCIL MEMBERS: Rodriguez, Vacio, Garcia, Guerra-Silva 5bCOm3OeONAeEssa) ACIOnAPPIOoVE/AdOPIoN on The First Reading and Introduction of Ordinance No. 397 which Amends Chapter 17.12, Section 17.12.120 of the Orange Planning Director Encarnacion "Shun" Patlan addressed the council. The motion was made by Council Member Cervantes to approve and adopt Ordinance No 397 and seconded by Council Member Garcia The motion carried with the following vote: AYES: 5 COUNCIL MEMBERS: Cervantes, Garcia, Vacio, Rodriguez, Guerra-Silva NOES: OCOUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Cove Municipal Code 5.c. Consderation/Necessalry Action/Approve Mobile Food Vendor Pilot Policy Building/Planning: Director Encarnacion "Shun" Patlan addressed the council. The motion was made by Council Member Rodriguez to approve the Mobile Food AYES: 5COUNCIL MEMBERS: Rodriguez Garcia, Cervantes, Vacio, Guerra-Silva Public Comment: One member oft the public spoke. Vendor Pilot Policy and seconded by Council Member Garcia The motion carried with the following vote: NOES: OCOUNCIL MEMBERS: None ABSENT:OCOUNCIL MEMBERS: None 5.d. ConseratonNecessan) Action/Approve Approve and Adopt Resolution 2024-13, Awarding the contract for the Sheridan Park Playground Equipment Procurement & Installation to the KYA Group in the amount of $639,055.68, and provide a $64,000 (-10%). contingency to deal with any unforeseen issues that might arise during the course of construction for at total encumbrance of $702,961.32. Staff further recommends that the City Manager and/or his designee be authorized to execute the Agreement. Assistant City Manager/Public Works Director Dario Dominguez addressed the council. The motion was made by Council Member Cervantes to Adopt Resolution 2024-13, AYES: 5COUNCIL MEMBERS: Cervantes, Garcia, Rodriguez, Vacio, Guerra-Silva Public Comment: One member of the public spoke. and seconded by Council Member Garcia. The motion carried with the following vote: NOES: OCOUNCIL MEMBERS: None ABSENT: OCOUNCIL MEMBERS: None 6. PUBLIC HEARING None scheduled 7. ADMINISTRATION Department Reports-Information Only 7.a. Public Works Director & City Engineer Assistant City Manager- Public Works Director Dario Dominguez Staff working on weeds/debris/clean up on the rails and trails Alley cleanupldowntown. cleanup has begun 4th & Adams 3-way stop sign to be installed Pruning trees around city stop signs and signs in general Working on getting a final reimbursement on the solar project Paving projects 95% design complete. Expect to start in late summer. Currently assessing the next paving project for FY 2024-2025 Some alleys will get paved through CMAQ funding. Public Comment: One member of the public spoke. 7.b. Building & Planning Department Director Encarnacion Shun" Patlan Macias Tract Map underground infrastructure has been completed Currently working on the model plan. Starting construction in late August. Mr. Singh-The property for apartment construction has been reconsidered. Interested in building single/two-story homes The city may rezone to residential. Mr. Singh-The commercial 8-acre. Tentative parcel map was accepted. Approval oft the tentative map will be taken to the Planning Commission Meeting on July 9, Housing Element the city received substantial compliance. There willl be a subsequent meeting and brought back to council. A Fresno Council of Government Representative will 2024. The Lara Project-Revised site plan was received. be present at that time. Recover Costs Property at 433 Center Street and Authorization for the Placement of Liens and or Possible Special Assessment to 7.c. Police Department Chief of Police Javier Pena Part 1 Crime-In good standing Narcotics/GrafftiNVVandalism-An increase in this area. Department of Justice loaning the police department state of the art cameras for 45 days Asecond multiagency taking place in June. The police department will return the favor. Current staffing levels are at 10. Losing two officers to the City of Dinuba. There are two currently going through the background process. Should be fully staffed in August with start of new school year. 7.d. Orange Cove Fire Protection District Fire Chief Tom Greenwood-Not present 8. 9. PUBLIC COMMENTS One Member of the public spoke. CITY MANAGER'S REPORT Farmer's Market-Tentative dates: 7/17, 7/31, 8/14, 8/28, 9/16 Celebration Received a bid to repaint the community center. Color schemes will be brought at a later New employees working here at the city Public Works/Police Department City Hall. They are through the Summer' Work Experience Program and they'll be working time. 100 hours. We have hired Patrick for 60 Days, former Finance Director. In contingent with our current budget, we hope to keep him for 4-6 months. Patrick is working on the newf fiscal year budget and two past-due audits. 10. CITY ATTORNEY'S REPORT Nothing to report 11. CITY COUNCIL COMMUNICATIONS Council Member Vacio thanked Chief Pena and the Officers for their assistance in the Mayor Pro Tem Garcia thanked the Orange Cove High School Softball team fori inviting council to their banquet. Also mentioned the news segment about the college success rate procession for the Catholic Church. that Orange Cove High School has. 12. CLOSED SESSION A closed session is needed to discuss the following matters: Conference with Labor Negotiators ($54957.6) Agency designated representatives: Daniel Parra, City Manager Employee organization: Local 39 Conference with Legal Counsel Anticipated Litigation Significant exposure to litigation pursuant to S 54956.9(b): 2 cases The meeting went into closed session at 8:02 PM No members of the public spoke. 13. RECONVENE INTO OPEN SESSION AND REPORT ACTION The meeting reconvened into open session at 9:30 PM. There was no reportable action taken on any of the items. 14. ADJOURNMENT: There being no further business, the meeting was adjourned at9:30PM. Respectfully submitted, Cynthia Cisneros City Clerk Diana Guerra-Sllva Mayor 46. For the Meeting of June 26, 2024 CITY OF ORANGE COVE REPORT TO THE CITY COUNCIL To: From: Subject: Orange Cove City Council Dario Dominguez, Public Works Director Approve Resolution No. 2024-14 for a project list of SB 11 Local Streets and Road Maintenance and Rehabilitation Account funds for Fiscal Year 2024-25. Resolution No. 2024-14 Attachments: RECOMMENDATION: Approve Resolution No. 2024-14 for a project list of SB 1 Local Streets and Road Maintenance and Rehabilitation Account funds for Fiscal Year 2024-25. BACKGROUND: In April 2017, the California State Legislature passed Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017. As part SB 1, specific transparency and accountability provisions must be met to ensure that the public is aware of the projects that have been completed utilizing SB 1 funds. In 2019, all City streets were evaluated and rated as part of a pavement management system update. The pavements have been evaluated to determine their Pavement Condition Index (PCI). The PCI scale ranges from 100 (new Each year, the City is required to update and provide a list of proposed projects to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), in accordance with SB 1. Cities and Counties must annually adopt a resolution with a list of projects they anticipate funding with SB1 funds. The project lists must be submitted to the California Transportation Commission (CTC) by July 1 to be eligible for SB 1 funding fori the following For FY 24-25, the City is expected to have a total of $715,528 from the RMRA fund. This Staff recommends for FY 24-25 project, to resurface 6th Street between Adams Avenue road) to 0 (gravel road). fiscal year. also includes previously unused funds, with interest. and C Street. CONFLICT OF INTEREST: 1of2 None. FISCAL IMPACT: FY 24-25 SB1 funds. Adoption of the project and resolution will allow the City to maintain eligibility to receive the Prepared by: Public Works Director Approved by: Dario Dominguez REVIEW: City Manager:. TYPE OF ITEM: -X Consent Info Item Action Item Department Report Finance: City Attorney: COUNCIL ACTION: APPROVED DENIED NO ACTION Public Hearing Other Continued to: Matter Initiated by a Council Member 2of2 Redevelopment Agency 3of2 RESOLUTION NO. 2024-14 RESOLUTION ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2024-25 FUNDED BY SB1 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware oft the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule fori the project's completion, and the estimated useful life of the improvement; and WHEREAS, the City, will receive an estimated $224,946 in RMRA funding in Fiscal Year WHEREAS, the City, has an estimated unused funds of $490,582.18 in RMRA funding WHEREAS, this is the 8th year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and WHEREAS, the City has undergone a robust public process to ensure public input into WHEREAS, the City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used ont the most high-priority and cost-effective projects that 2024-251 from SB 1; and in Fiscal Year 2023-24 from SB 1; and our community'st transportation priorities/the project list; and also meet the communities priorities for transportation investment; and throughout the City this year and similar projects into the future; and WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate one street, WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment found that the City streets and roads are in an poor condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a good condition; and WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with ai focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council positive co-benefits statewide. oft the City of Orange Cove, State of California, as follows: 1. The foregoing recitals are true and correct. 2. The following previously proposed project will be funded in-part or solely with Fiscal Year 2024-25 Road Maintenance and Rehabilitation Account revenues: Project: 6th Street Rehabilitation project Description: Resurface the street Location: 6th Street between Adams Avenue and C Street Estimated Useful Life: 15 years. Anticipated Year of Construction: 2025 PASSED AND ADOPTED by the City Council of City of Orange Cove, State of California this 26th day of. June 2024, by the following vote: Ayes: Noes: Abstain: Absent: APPROVED: Diana Guerra Silva, Mayor ATTEST: Cynthia Cisneros, City Clerk 4.c For the Meeting of. June 26, 2024 CITY OF ORANGE COVE REPORT TO THE CITY COUNCIL To: From: Subject: Orange Cove City Council Dario Dominguez, Public Works Director Approve Resolution 2024-15 for Amendment No. 1 to the Engineering Services Contract. Agreement with Precision Civil Engineering, Inc Resolution 2024-15 Amended Agreement No. 1 New Rate Schedule Attachments: RECOMMENDATION: Approve Amendment No. 11 to the Engineering Services Contract Agreement with Precision Civil Engineering, Inc. a time and materials basis not to exceed $450,000, through June 30, 2026. BACKGROUND: The current Engineering Services Agreement with Precision Civil Engineering was approved September 13, 2023. Staff is requesting an amendment to increase the new Precision Civil Engineering has provided city engineering services to the City since September 2023. Services have ranged from design of capital improvement projects, review of final maps, and private development projects, and planning services. The engineering rates since last fall have increased and hence the need for the contract amendment. Fees for subdivisions and private development projects, and inspections, will be collected from developers. City projects will primarily be collected by awarded fee rates and to extend the length of the agreement. grants. CONFLICT OF INTEREST: None. FISCAL IMPACT: Expenses for on-call civil engineering services will be included in the fiscal year 2024/25 adopted budget.. Additionally, many oft these costs are offset by developer fees for services and grant reimbursements. Prepared by: Public' Works Director Approved by: Dario Dominguez REVIEW: City Manager: TYPE OF ITEM: X Consent Info Item Action Item Department Report Redevelopment Agency Finance: City Attorney: COUNCIL ACTION: APPROVED DENIED NO ACTION Public Hearing Other Continued to:. Matter Initiated by a Council Member 2 RESOLUTION NO. 2024-15 A RESOLUTION OF THE COUNCIL OF THE CITY OF ORANGE COVE, CALIFORNIA, APPROVING ADDENDUM NO. 11 TO THE PROFESSIONAL SERVICES AGREEMENT WITH PRECISION CIVIL ENGINERING, INC. WHEREAS, the City and Precision Civil Engineering, Inc have entered into an WHEREAS, City Council has considered Addendum No. 1 to the Professional NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by Agreement for City Engineering Services on September 13, 2023; and Services Agreement for City Engineering Services. the City Council of the City of Orange Cove, State of California, as follows: 1. The above recitals are true and correct and are adopted as the findings oft the City Council. 2. Addendum No. 1 to the Professional Services Agreement between the City of Orange Cove and Precision Civil Engineering, Inc., is hereby approved and the City Manager is authorized to sign the Agreement on behalf of the City. 3. That the City Clerk shall certify to the adoption of the Resolution and that the same be in full force and effect. PASSED AND ADOPTED by the City Council of City of Orange Cove, State of California this 26th day of June 2024, by the following vote: Ayes: Noes: Abstain: Absent: APPROVED: Diana Guerra Silva, Mayor ATTEST: Cynthia Cisneros, City Clerk CITY OF ORANGE COVE ENGINEERING SERVICES FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT FOR CITY This First Amendment to Professional Services Agreement for City Engineering Services ('FirstAmendment) is entered into between the City of Orange Cove, a California general law city ("City") and Precision Civil Engineering, Inc ("Consultant") with respect to the following recitals, which are a substantive part of this Frist Amendment. This First Amendment shall be effective on June 26, 2024 (Effective Date"). RECITALS A. City and Consultant entered into a Professional Services Agreement for Interim City Engineering Services on or about September 13, 2023, ('the Agreement") whereby Consultant agreed to perform the tasks ("Services") described and set forth in ExhibitA of the original agreement, attached hereto and incorporated herein as though B. Due to the continuing workload associated with ongoing projects, engineering services are continually needed beyond the originally identified expiration date of the C. The Parties desire to enter into this First Amendment in order to (1) amend the expiration date associated with the Agreement; and (2) amend the allowance for payment terms throughout that period in accordance with the previously approved rate set forth in full ("Scope of Services"); and Agreement; and schedule. AGREEMENT NOW, THEREFORE, in consideration of the foregoing recitals, the mutual promises and covenants made by the City and Consultant, contained herein and other consideration, the value and adequacy of which are hereby acknowledged, City and Consultant agree as follows: 1.A Agreement Changes. Section's 3 (TERM), 4 (PAYMENT), of the. Agreement are amended as follows: TERM: This Agreement shall commence on the Effective Date, and shall remain and continue in effect until June 30, 2026, unless sooner terminated pursuant to the provisions of this Agreement. Additionally, City and Consultant mutually agree that this Agreement shall be, upon approval of the City Council, extended for successive one-month periods at the end of the initial term and each extended term thereafter, unless either party provides written notice of termination to the other party at least thirty (30) days prior to the expiration of the initial or such extended term, respectively. PAYMENT: The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B ("Rate Schedule"), attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the contracted tasks. This amount shall not exceed Four Hundred Fifty Thousand Dollars ($450,000) for the total Term of the Agreement unless additional payment is approved as provided in this Agreement. Work for projects which are reimbursed by grant awarded projects shall be billed at the Non-General Fund Rate. Now, therefore, the City and Consultant have executed this First Amendment on the date set forth below: PRECISION CIVIL ENGINEERING, INC. CITY OF ORANGE COVE Edward D. Dunkel Jr President Date: Precision Civil Engineering, Inc. 1234 O Street Fresno, CA93721 559-449-4500 Daniel T. Parra City Manager Date: City of Orange Cove 6336th Street Orange Cove, Ca 93646 559-626-4488 Attest: Approved as to Form: Megan N. Crouch, City Attorney Cynthia Cisneros, City Clerk Attachments: 1. Professional Services Agreement with Precision Civil Engineering, Inc. for City Engineering Services , September 13, 2023. CITY OF ORANGE COVE PROFESSIONAL SERVICES AGREEMENT This Professional Services Agreement ("Agreement) is entered into between the City of Orange Cove, a California, general law city ("City") and Precision Civil Engineering, Inc ("Consultant") with respect to thei following recitals, which are a substantive part oft this Agreement. This Agreement shall be effective on September 13, 2023 ("Effective Date"). RECITALS A. City desires to obtain services for on-call engineering services ("Services") more fuly described in Exhibit A, which is attached hereto and incorporated by reference. B. Consultant is engaged in the business of furnishing the Services and hereby represents that Consultant is qualified, experienced, and capable of performing the Services, and possesses any required licenses, certifications, security/bonding, and/or training necessary to perform the C. City desires to retain Consultant, and Consultant desires to provide the City with the Services, on the terms and conditions as set forth in this Agreement. NOW, THEREFORE, in consideration oft the promises and mutual agreements herein, City and Services. Consultant agree as follows: AGREEMENT 1. Scope of Services. Consultant shall perform the Services described in the Recitals and detailed in ExhibitA. Changes in the scope of Services, including the work performed and/or deliverables produced, shall be made in writing and particularly describe the changes in Services, including payment/costs and schedule/term, as applicable. 2. Priority and Conflicts; Exclusions.. If thei terms and requirements of this Agreement conflict with Exhibit, A, this Agreement shall control. No contractual terms and/or conditions found in Exhibit. A shall purport to waive, disclaim, or limit Consultant's liability, indemnification obligations, warranties, damages for breach or delay, or any security, bonding, or insurance requirements, and any such provisions shall have no force or effect with respect to this 3. Term of Agreement; Commencement of Services; Schedule. Consultant shall begin performing the Services upon notice from the City on or after the Effective Date, and shall 4. Payment for Services. City shall pay Consultant for the Services performed pursuant to this Agreement on a tme-and-materials basis according to rate(s) set forth in Exhibit A. The total amount paid by City to Consultant for the Services shall note exceed two hundred thousand dollars ($200,000) per fiscal year. Work for City projects and on-call services shall be billed at the "General Fund Rate." Work for projects which are reimbursed by developer fees shall be Agreement and the Services performed by Consultant. continue until terminated pursuant to Section 15 herein. billed att the "Non-General Fund Rate.". The foregoing is inclusive of all labor, equipment, materials, costs and expenses, taxes, and overhead. City shall pay Consultant for Services satisfactorily performed pursuant to this Agreement. Consultant shall submit monthly invoices to City containing detailed billing information regarding the Services provided and unless otherwise specified in Exhibit/ A, City shall tender payment to Consultant within thirty (30) days after receipt ofi invoice. Should Consultant reach the not to exceed amount of $200,000 prior to the end of the fiscal year, Consultant will still be obligated to continue providing the services detailed in this 5.1 Independent Contractor Status. Consultant and its subcontractors, ifa any, shall perform the Services as independent contractors and not as officers, employees, agents or volunteers of City. Consultant is engaged in an independently established trade, occupation, or business to perform the Services required by this Agreement and is hereby retained to perform work that is outside the usual course of City's business. Consultant is free from the control and direction of City in connection with the manner of performance of the work. Nothing contained in this Agreement shall be deemed to create any contractual relationship between City and Consultant's employees or subcontractors, nor shall anything contained in this Agreement be deemed to give any third party, including but not limited to Consultant's employees or 6.C Consultant Representations; Standard of Care; Compliance with Law. Consultant represents that Consultant and any subcontractors utilized by Consultant are and will be qualified in the field for which Services are being provided under this Agreement and Consuitant and any subcontractors are now, and will be throughout their performance of the Services under this Agreement, properly licensed, certified, secured/bonded, trained, and/or otherwise qualified and authorized to perform the Services required and contemplated by this Agreement, as may be required by law. Consultant and its subcontractors shall utilize the standard of care and skill customarily exercised by members oft their profession, shall use reasonable diligence and professional judgment while performing the Services, and shall comply with all applicable laws, regulations, and industry standards, including without limitation applicable law for properly safeguarding any financial data and information obtained from City necessary to perform the 7. Subcontractor Provisions. Consultant shall include in its written agreements with its subcontractors, if any, provisions which: (a) impose upon the subcontractors the obligation to provide to City the same insurance and indemnity obligations that Consultant owes to City; (b) make clear that City intends to rely upon the reports, opinions, conclusions and other work product prepared and performed by subcontractors for Consultant; and (c) entitle City to impose upon subcontractors the assignment rights found elsewhere in this Agreement. 8. Power to Act on Behalf of City. Consultant is not acting as an agent of City and shall not have any right, power, or authority to create any obligation, express or implied, or make representations on behalf of City except as may be expressly authorized in advance in writing from time to time by City and then only to the extent of such authorization. 9. Record Keeping; Reports. Consultant shall keep complete records showing the type of Services performed. Consultant shall be responsible and shall require its subcontractors to keep similar records. City shall be given reasonable access to the records of Consultant andi its subcontractors for inspection and audit purposes. Consultant shall provide City with a working draft of all reports upon reasonable request by City and of all final reports prepared by Agreement: for the City. subcontractors, any claim or right of action against City. Services. Consultant under this Agreement. 10. Ownership and Inspection of Documents. All data, tests, reports, analyses, documents, records, conclusions, opinions, recommendations, and other work product generated by or produced for Consultant or its subcontractors in connection with the Services, regardless oft the medium, including physical drawings and materials recorded on computer discs or other electronic devices ("Work Product"), shall be and remain the property of City. City shall have the right to use, copy, modify, and reuse the Work Product as it sees fit. City agrees that if any oft the Work Product are re-used or modified and re-used on another project and Consultant is not retained to provide serviçes in connection with such or re-use, Owner shall indemnify and hold Consultant harmless from and against any and all losses, liabilities, damages, actions, causes of action, costs and expenses, including, without limitation, reasonable attorneys' fees and costs incurred by Consultant: and caused by such re-use or modified re-use. Upon City's request, Consultant: shall make available for inspection and copying all such Work Product and all Work: Product shall be turned over to City promptly at City's request or upon termination of this Agreement, whichever occurs first. Consultant shall not release any Work Product to third parties without prior written approval of City. Nothing herein restricts Consultant from using its standard details and conventions to provide professional services to other clients. This obligation shall survive termination of this Agreement and shall survive for four (4) years from 11. Confidentiality. AlI Work Product prepared and performed by and on behalf of Consultant in connection with the Services performed pursuant to this Agreement shall be kept confidential and shail be disciosed only to City, unless otherwise provided by law or expressly authorized by City. Consultant shall not disclose or permit the disclosure of any confidential information acquired during performance of the Services, except to its agents, employees and subcontractors who need such confidential information in order to properly perform their duties relative to this Agreement. Consultant shall also require its subcontractors to be bound to these 12. Conflicts of Interest. Consultant. represents that neither Consultant nor any of its employees have an improper interest, present or contemplated, in the Services which would affect Consultant's or its employees' performance of the Services and the Work Product produced. Consultant: further warrants that neither Consultant nor any ofi its employees have real property, business interests or income that wil be affected by the Services. Consultant covenants that no person having any such interest, whether an employee or subcontractor shall perform the Services under this Agreement. During the performance of the Services, Consultant shall not employ or retain the services of any person who is employed. by the City or a member of any 13. Non-liability of Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successors in interest, in the event of a default or breach by City for any amount which may become due Consultant or its successor, or for any breach of any 14. City Right to Employ Other Consultants. This Agreement and performance of the Services are nonexclusive and City reserves the right to employ other consultants in connection with the 15. Termination of Agreement. This Agreement shall terminate as provided in Section 3, unless the date of expiration or termination of this Agreement. confidentiality provisions. City Board or Commission. obligation under the terms of this Agreement. Services while this Agreement is in effect. terminated earlier pursuant to the following: a. Termination by City or Consultant: For Convenience. Either party may, at their discretion, terminate this Agreement for convenience and without cause upon sixty (60) days prior written notice to the other party. Upon receipt of at termination notice pursuant to this subsection, Consultant shall promptly discontinue all Services affected, unless the notice directs b. Termination by City or Consultant: For Cause. Either party may terminate this Agreement upon ten (10) days prior written notice to the other party ofa a material breach, and a failure within that time period to cure or commence reasonable steps to cure the breach. C. Compensation to Consultant Upon Termination. Consultant shall be paid compensation for Services satisfactorily performed prior to service of the written notice of termination. As to any phase partially performed but for which the applicable portion of Consultant's compensation has not become due, Consultant shall be paid the reasonable value ofi its Services provided. However, in no event shall such payment when added to any other payment due under the applicable part of the work exceed the total compensation of such part as specified Section 4. In the event of termination due to Consultant's failure to perform in accordance with the terms of this Agreement through no fault of City, City may' withhold an amount that would otherwise be payable as an offset to City's damages caused by such failure. d. Effect of Termination. Upon termination oft this Agreement, Consultant shall!: () promptly discontinue all Services affected, unless the notice of termination directs otherwise; and (i) deliver or otherwise make available to the City, without additional compensation, all Work Product and/or deliverables accumulated by the Consultant in performing this Agreement, whether completed or in process. Consultant may not refuse to provide such Work Product for e. Non-Appropriation; Lack of Available Funds. The parties acknowledge that the Services to be performed under this Agreement are expected to extend beyond the City's budgeted fiscal year. If, during the term of this Agreement, or any renewal term, as applicable, the City budget does not appropriate sufficient funds for this Agreement, then City may elect to terminate this Agreement, ati its sole discretion, by giving thirty (30) days' prior written notice of termination to Consultant. Upon termination of the Agreement under this section, the City shall have no further liability to pay any funds to the Consultant or to furnish any other consideration under this Agreement, and the Consultant shall not be obligated to perform any provisions of this Agreement or to provide services intended to be funded pursuant toi this Agreement. If partial funds are appropriated or provided, the City shall have the option to either terminate this Agreement with no liability to the City or offer an amendment to the Consultant to reflect the reduced amount. The City represents and warrants that () as of the Effective Date, it has appropriated the funds for this Agreement fort the current fiscal year and (i) its shall not use the foregoing right to terminate for non-appropriation as a means to terminate for convenience. Consultant's assumption of risk of possible non-appropriation is part of the consideration for this Agreement. City budget decisions are subject to the discretion of the City Council. 16. insurance. Consultant shall satisfy the insurance requirements set forth in Exhibit B. 17. Indemnity and Defense. Consultant hereby agrees to indemnify, defend and hold the City, its officials, officers, employees, agents, and volunteers harmless from and against all claims, demands, causes of action, actions, damages, losses, expenses, and other liabilities, (including without limitation reasonable attorney fees and costs of litigation) of every nature arising out of or in connection with the alleged or actual acts, errors, omissions or negligence of Consultant or its subcontractors relating to the performance of Services and the safeguarding of any financial data and information obtained from City necessary to perform the Services described herein to otherwise. any reason whatsoever. the fullest extent permitted by law, unless the injuries or damages are the result of City's sole negligence or willful misconduct, subject to any limitations imposed by law. Consultant and City agree that said indemnity and defense obligations shall survive the expiration or termination of this Agreement for any items specified herein that arose or occurred during the term of this 18. Taxes. Consultant agrees to pay all taxes, licenses, and fees levied or assessed by any governmental agency on Consultant incident to the performance of Services under this Agreement, and unemployment and workers' compensation insurance, social security, or any other taxes upon the wages of Consultant, its employees, agents, and representatives. Consultant agrees to obtain and renew: an annual business license from City and pay the applicable business license fee to City during the term of this Agreement. 19. Assignment. Neither this Agreement nor any duties or obligations hereunder shall be assignable by Consultant without the prior written consent of City. Ini the event of an assignment to which City has consented, the assignee shall agree in writing to personally assume and perform the covenants, obligations, and agreements herein contained. In addition, Consultant shall not assign the payment of any monies due Consultant from City under the terms of this Agreement to any other individual, corporation or entity. City retains the right to pay any and all 20. Form and Service of Notices. Any and all notices or other communications required or permitted by this Agreement or by law to be delivered to, served upon, or given to either party to this Agreement by the other party shall be in writing and shall be deemed properly delivered, a. Personally delivered to the party to whom it is directed. Service shall be deemed the b. Delivered by e-mail to al known address oft the party to whom iti is directed provided the e-mail is accompanied by an acknowledgment of receipt by the other party. Service shall be C. Delivery by ai reliable overnight delivery service, ex., Federal Express, receipted, addressed to the addressees set forth below the signatories to this Agreement. Service shall be d. Delivery by deposit in the United States mail, first class, postage prepaid. Service 21. Entire. Agreement. This Agreement, including the Exhibits and any other attachments, represents the entire. Agreement between City and Consultant and supersedes all prior negotiations, representations or agreements, either written or oral with respect to the subject matter herein. This Agreement may be amended only by written instrument signed by both City 22. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective successors and assigns. 23. Severability. In the event any term or provision of this Agreement is declared to be invalid or illegal for any reason, this Agreement will remain inj full force and effect and willl bei interpreted as though suchi invalid or illegal provision were not a part of this Agreement. The remaining provisions will be construed to preserve thei intent and purpose of this Agreement and the Agreement. monies due Consultant directly to Consultant. served or given by one oft the following methods: date of delivery. deemed the date of acknowledgement. deemed the date of delivery. shall be deemed delivered seventy-two (72) hours after deposit. and Consultant. parties will negotiate in good faith to modify any invalidated provisions to preserve each party's 24. Applicable Law and Interpretation and Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. The language of all parts of this Agreement shall, in all cases, be construed: as a whole, according toi its fair meaning, and not strictly for or against either party. This Agreement is entered into by City and Consultant in the County of Fresno, California. Consultant shall perform the Services required under this Agreement in the 25.. Amendments and Waiver. This Agreement shall not be modified or amended in any way, and no provision shall be waived, except in writing signed by the parties hereto. No waiver of any provision oft this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any such waiver constitute a continuing or subsequent waiver of the same provision. Failure of either party to enforce any provision of this Agreement shall not constitute a waiver of the right to compel enforcement oft the remaining provisions oft this 26. Third Party Beneficiaries. Nothing in this Agreement shall be construed to confer any rights 27. Execution in Counterparts. This Agreement may be executed in counterparts such that the signatures may appear on separate signature pages. .Acopy or an original, with all signatures 28. Alternative Dispute Resolution. Ifa dispute arises out of or relating to this Agreement, or the alleged breach thereof, and if said dispute cannot be settled through negotiation, the parties agree first to try in good faith to settle the dispute by non-binding mediation before resorting to litigation. The mediator shall be mutually selected by the parties, but in case of disagreement, the mediator shall be selected by lot from among two nominations provided by each party. All costs and fees required by the mediator shall be splite equally by the parties, otherwise each party shall bear its own costs of mediation. If mediation fails to resolve the dispute within thirty Demand for mediation shall be in writing and delivered tot the other party to this Agreement. A demand for mediation shall be made within reasonable time after the claim, dispute or other matter in question has arisen. In no event shall the demand for mediation be made after the date when institution of legal or equitable proceedings based on such a claim, dispute or other 29. Non-Discrimination. Consultant shall not discriminate based on any protected class under federal or State lawi in the provision of the Services or with respect to any Consultant employees or applicants for employment. Consultant shall ensure that any subcontractors are bound to this provision. Ap protected class includes, buti is not necessarily limited to race, color, national origin, ancestry, religion, age, sex, sexual orientation, marital status, and disability. 30. Performance Requirements. Notwithstanding, andi in addition to the provisions of, Section 15 of this Agreement, ift the Services performed hereunder are noti in conformity with the requirements oft this Agreement and other pertinent documents, City shall have the right to require Consultant to correct the work in conformity with the requirements of this Agreement at no additional increase in the payment to Consultant. Consultant shall promptly correct the work rejected by City for failing to conform to the requirements of the Agreement. Remedy for non- compliance or non-performance shall commence within 24 hours of notice. City shall also have the right to require Consultant to take all necessary steps to ensure future performance of the anticipated benefits. County of Fresno, California. Agreement. upon any party not as signatory tot this Agreement. appended together, shall be deemed a fully executed. Agreement. (30) days, either party may pursue litigation to resolve the dispute. matter in question would be barred by California statues of limitations. Services in conformity with the requirements of this Agreement. Int the event Consultant fails to correct the work or fails to take necessary steps to ensure future performance of the Services in conformity with the requirements of this Agreement, City shall have the right to immediately 31. Licensing. Consultant shall also obtain and maintain a City of Orange Cove Business 32. Prevailing Wages; Apprenticeship. When the Services constitute a public work under the Labor Code, the Services shall be performed in accordance with the provisions of Section 1770 ets seq. of thel Labor Code of the State of California, and all other applicable provisions concerning public works projects, which are hereby incorporated by reference and made a part hereof. Consultant. shall be responsible for the payment of prevailing wages in accordance with State and Federal law, if applicable. Consultant shall further be responsible for ensuring any subcontractors comply with any requirements for the payment of prevailing wages in accordance with State and Federal law, f applicable. Consultant shall comply with all requirements and obligations relating to apprentices, apprenticeships, and/or apprenticeable crafts or trades, as applicable, including but not limited to Labor Code section 1775.5. Consultant shall registerwith the Department of Industrial Relations, if required. Now, therefore, the City and Consultant have executed this Agreement on the date(s) set forth terminate this Agreement for default. License prior to commencing performance oft the Services. below. PRECISION CIVIL ENGINEERING, INC. s CITY OF ORANGE COVE 4 AP Daniel T. Parra Interim City Manager Date: 9-/3-23 City of Orange Cove 633 6h Street Orange Cove, CA93646 559-626-4488 Attest: Edward President D. Dunkel, Jr Date: des/20r3 Precision Civil Engineering, Inc. 1234 O Street Fresno, CA93721 559-449-4500 Approved as to Form: Magac Odd Megan N Dogd City Attorney Date: 9-27-23 uaniQfhitw) Melanie. A. Carter Interim City Clerk Date: 9-13-23 2024 GENERAL FEE SCHEDULE TheF Firm( (Precision Civil Engineering, Inc.) shall perform the services outinedi int this agreementf fort thes statedf fee arrangement. AccEss1 TOSITE: FEE: Unless otherwises stated, theF Firmy will have access tot thes sitef fora activities necessaryf fort they performance oft thes services. The firm willt take precautionst tor minimize damage Thet totalf fee, if stated, shall be understood to be ane estimate, ands shall not be exceeded byr more than ten percenty without written approval oft the client. Where thet fee arrangement ist to be an hourly basis, ther rates shall bet those that prevail at the time services are rendered. The 2023r rates are provided below. Reimbursable expenses duet tot these activities but have noti included int thef feet the cost ofr restoration of any resulting damage. aret tot beb billeds separately, ifa applicable. Principal Civil Engineer Project! Manager/Civill Engineer Project EngineerlI Project Engineerl Senior CAD1 Technician CAD1 Technician II CAD Technicianl Senior Land Surveyor Land Surveyor. Project Surveyor/LSIT Technical Analyst/GIS Specialist *Rates denotes prevailing wager rate. BLINGSPAYWENIELATEH PAYMENTS: $210.00/Hr. $180.00/Hr. $160.00/Hr. $145.00/Hr. $115.00/Hr. $110.00/Hr. $105.00/Hr. $175.00/Hr. $145.00/Hr. $125.00/Hr. $120.00/Hr. 2-Man Survey Crew or Robotic (Prevailing) 1-Man Survey Crew (Prevailing) Landscape Architect Environmental Specialist Senior Construction Manager Construction Manager Construction Inspector Expert Witness Clerical $270.00/Hr.* $180.00/Hr.* $175.00/Hr. $150.00/Hr. $170.00/Hr. $155.00/Hr. $145.00/Hr. $260.00/Hr. $80.00/Hr. Reimbursables Expenses (Effective 7/1/20231 to 12/31/2023) Mileage- Current IRS Rate + 10% Direct Cost- Actual Cost+1 10% Int the event thatt the Client failst top pay any invoice oft the Firmy within forty-five (45) days of its receipt, such invoice shall bear interest at ten percent (10%) per annum until paid. Further, int the event that the Client failst top pay any invoice oft thel Firmy withinf forty-five (45) days ofi its receipt, the Firm shall havet the rightt toi immediatelys suspend all further work untils suchi invoicei isp paid. TheF Firm's decisiont tos suspend work ona account oft the Clientf failure tot timely paya any invoices shallr not constitute al breach or default ofa any agreement betweent the Firma andt the Client. Inaddition, thef Fim's decisiont tos suspendv work ona accounto oft the Clientf failuret tot timely pay anyi invoices shallr nots subject the Firm toa any claim of anyk kind from any partyf for any delays or damages causedb bys such suspension, andt the Clients shall indemnify, defend and hold the Firml harmless The Client shall indemnify and! hold harmless the Firm anda all ofi its personnel from anda against any and allo claims, damages, losses and expenses (including reasonable attorney's fees) arising outo of or resulting from the performance oft thes services, provided thata any sucho claim, damage, loss ore expense is caused inj wholed ori inp part by the negligent act, omission, and/or strict liability of the Client, anyone directly ori indirectly employed! by the Client (except thel Firm), or anyone for whose acts any oft them may The Clients shall make no claim for professional negligence, either directly ori ina at third party claim, against Consultant unlesst the Client hast first provided Consultant witha written certification executed by ani independent design professional currently practicingi int thes same discipline as Consultant and licensed int the State of Califoria. This certification shall: a) contain ther name andli licenser number oft the certifier; b)s specify eacha ande every act or omission that the certifier contends isav violation oft the standard ofc care expected of Design Professional performing professional services unders similar circumstances; and c)s statei inc complete detail thel basis fort the certfier's opinion thate each sucha act or omission constitutes such av violation. This certificate shall bep providedt to Consultant notl less thant thirty (30) calendar days priort tot the presentation of Inr recognition oft the relativer risks, rewards and benefits oft the project tol both the Client andt the Firm, ther risks have been allocateds such that the Clienta agrees that, to the fulleste extentp permittedb by law, the Firm'st total liabilityt tot the Clientf fora any anda alli injuries, claims, losses, expenses, damages or claim expenses arisingo outoft this agreement from any course or causes, shall not exceedt ten times our fee or $50,000, whichever is less. Such causesi include, but are not limitedt to, the Firm's negligence, errors, This agreement may bet terminated by the Client ort the Firms shouldt the othert fail top perform its obligations hereunder. Int the event oft terination, the Client shall payt the fromt thes same. INDEMNIFICATION: bel liable. any claim ort thei institution ofa any arbitration orj judicial proceeding. RISKA ALLOCATION: omissions, strict! liability, andb breach ofo contract or breach ofv warranty. TERMINATIONO OF SERVICES: OWNERSHIP OF DOCUMENTS: APPLICABLELAWS: CONFIDENTIALITY: Fimf for alls services rendered tot the date oft termination, allr reimbursable expenses, and reimbursable termination expenses. Allo documents produced! byt the Fir undert this agreement shall remaini thep property oft the Fima and the Client. Unless otherwises specified, thel laws oft the State of California shall govemt this agreement. This document shall noth ber read, copied, disclosed or used by any person other than thei intendedi recipient. Fees represented in Schedule of Conditions are applicable until 12/31/2024. PRELIS! N APAN.EASCHEE TheF Firm (Precision Civil Engineering, Inc.) shall perform thes services outlinedi int this agreement fort thes statedf fee arrangement. damage duei tot thesea activities but haver noti includedi int thef feet the cost ofr restoration ofa anyr resulting damage. ACCEss TOSITE: FEE: Unless otherwise stated, the Fimm will have access tot the site for activities necessary for the performance oft the services. The fim will take precautions tor minimize Thet total fee, ifs stated, shall be understood to be ane estimate, ands shall not be exceeded by more than ten percent without written approval oft the client. Where the fee arrangement. ist tot bea an hourly basis, the rates shall bet thoset that prevail att thei time services arer rendered. The 2023 rates are provided below. Reimbursable expenses aret tobeb billeds separately, ifapplicable. Senior Principal/Principal Senior Entitlement Manager! Planner Senior DesignerlProfessional Engineer Project ManagerlLiçensed Civil Engineer Project Engineerl! Project Engineerl Senior CAD1 Technician CADTechnicianl! CAD1 Technicianl Senior Planner Senior Associate Planner Associate Planner Assistant Planner Professional Licensed Surveyor Survey Manager Project Surveyor/LSIT Technical Analyst/GIS Specialist High-Definition Scanner RegistrationfPly-Thtough *Rates denote prevailing wage rate. BLUNGSPAYMENISLATEF PAYMENTS: $250.00/Hr. $215.00/Hr. $240.00/Hr. $220.00/Hr. $165.00/Hr. $145.00/Hr. $130.00/Hr. $120.00/Hr. $105.00/Hr. $160.00/Hr. $130.00/Hr. $115.00/Hr. $105.00/Hr. $215.00/Hr. $180.00/Hr. $160.00/Hr. $150.00/Hr. $285.00/Hr. $140.00/Hr. 3-Man Survey Crewo or GPS 2-Man Survey Crew or Robotic 1-Man Survey Crew 3-Man Survey Crew or GPS (Prevailing) 2-Man Survey Crew or Robotic (Prevailing) 1-Man Survey Crew (Prevailing): Landscape Architect Environmental Specialist. Biologist Senior Construction Manager Construction Manager Construction Inspector QSP Trained Inspector Expert Witness (Deposition) Expert Witness (Trial) Clerical Mileage $:275.00/Hr. $230.00/Hr. $200.00/Hr. $395.00/Hr.* $335.00/Hr." $225.00/Hr.* $180.00/Hr. $140.00/Hr. $170.00/Hr. $180.00/Hr. $165.00/Hr. $140.00/Hr. $135.00/Hr. $340.00/Hr $420.00/Hr. $80.00/Hr $0.700/Mile Int the eventt thatt the Client failst top pay anyi invoice oft the Firmy within forty- five (45) days ofi its receipt, suchi invoices shall beari interest att ten percent (10%) per annum until paid. Further, int thee event that the Client failst top pay any invoice oft thel Firmy withinf forty-five( (45) days ofit its receipt, the Firms shall havet the rightt toi immediatelys suspend all further work untils suchi invoicei is paid. TheF Firm's decisiont tos suspend work ona account ofthe Clientf failuret tot timely paya anyi invoices shallr not constitute al breach or default of any agreement between the Firm andt the Client. Ina addition, the Firm's decision to suspend work on account oft the Clientf failure to timely pay any invoice shall not subject the Firm to any claim ofa anyk kind from any party for any delays or damages caused by such suspension, andt the Clients shall indemnify, defend andh hold the Firm The Client shall indemnify and! hold harmless the Firm and allo ofi its. personnel from and against any anda all claims, damages, losses ande expenses (including reasonable attomey's fees) arising out of orr resuiting from the perforanced oft thes services, provided that any such claim, damage, loss ore expense is causedi in whole ori inp part by the negligent act, omission, andlors strict liability oft the Client, anyone directly ori indirectly employedby the Client (except the! Fim), or anyonet forv whose acts any oft them may The Clients shall make no claim forp professional negligence, either directly ori ina at third party claim, against Consultant unless the Client hast first provided Consultant witha a written certification executed by ani independent design professional currently practicing int thes same discipline as Consultant and licensed int the State of Califomia. This certification shall: a) containt ther name andi license number oft thec certifier; b)s specify each ande every act ord omission that the certifier contendsi is a violation oft thes standard of care expected ofa aDesign Professional performing professional services under similar circumstances; ando c)s state inc complete detail the! basis for the certifier's opinion. thate each such act or omission constitutes such ay violation. This certificate shall bep provided to Consultant not less than thirty (30) calendar days prior to the presentation Inr recognition oft the relativer risks, rewards and benefits oft the projectt tob both the Client and the Firm, ther risks have been allocated such that the Clienta agrees that, tot the fullest extent permitted by law, the Fir's total liability tot the Client for any and all injuries, claims, losses, expenses, damages or claim expenses arising out oft this agreementf froma any course ord causes, shall note exceed tent times ourf fee or$50,000, whichever isl less. Sucho causesi include, but arer notl limitedt to, thel Firm's negligence, This agreement may! bet terminated byt the Client ort the Firm shouldt the other fail top perform its obligations hereunder. Int the event oft termination, the Clients shall payt the harmless fromt thes same. INDEMNIFICATION: bel liable. ofa any claim ort thei institution of any arbitration or judicial proceeding. RISK ALLOCATION: errors, omissions, strict! liability, and breacho ofc contract orb breach ofwarranty. TERMINATIONOF SERVICES: OWNERSHIP OF DOCUMENTS: APPLICABLELAWS: CONFIDENTIALITY: Firm for alls services renderedt tot the date oft temmination, allr reimbursable expenses, andr reimbursable termination expenses. All documents produced! byt the Firm under this agreement shall remaint the property oft the Firma and the Client. Unless otherwise specified, the laws oft the State of Califomia shall governt this agreement. This document shall not! be read, copied, disclosed or used! by any person othert thant thei intended recipient. Fees representedi in Schedule of Conditions are applicable until 12/31/2024. PRELISKN 4.: Fori the Meeting of June 26, 2024 CITY OF ORANGE COVE REPORT TO THE CITY COUNCIL To: From: Subject: Attachments: Orange Cove City Council Dario Dominguez, Public Works Director CalHome Super NOFA Program Application Approve Resolution 2024-16 authorizing submittal of the 2023 Resolution 2024-16 Resolution 2023-10 RECOMMENDATION: Approve Resolution 2024-16 authorizing the submittal of an application to the CalHome Program for up to $600,000 for Owner-Occupied Rehabilitation projects, and Authorize the City Manager or his designee(s) to sign the application, execute the agreement, and any subsequent amendments or modification thereto, as well as any documents required by HCD for participation in the CalHome program.. BACKGROUND: On February 22, 2023 Resolution 2023-10 was approved the City Council authorizing the submittal application to the NOFA program. The application was submitted on time, however, the resolution was discovered to have discrepancies. The resolution before you, resolves any inconsistencies and will allow the City to enter into an agreement with the California Department of Housing and Community Development. CONFLICT OF INTEREST: None. FISCAL IMPACT: Self Help Enterprises (SHE) charged a fee to prepare the application. Once the application is awarded, the activity costs will be paid for by the grant. SHE will also charge a fee for administrative services over the three year grant term. Prepared by: Public Works Director Approved by: Dario Dominguez REVIEW: City Manager: TYPE OF ITEM: X Consent Info Item Action Item Department Report Redevelopment Agency Finance: City Attorney: COUNCIL ACTION: APPROVED DENIED NO ACTION Public Hearing Other Continued to: Matter Initiated by a Council Member 2 RESOLUTION NO. 2024-16 ARESOLUTION OF THE COUNCIL OF THE CITY OF ORANGE COVE, CALIFORNIA, AUTHORIZING THE SUBMITTAL OF AN APPLICATION TO THE CALIFORNIA STATE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR FUNDING UNDER THE CALHOME PROGRAM; THE EXECUTION OF A STANDARD AGREEMENT IF SELECTED FOR SUCH FUNDING AND ANY AMENDMENTS THERETO; AND ANY RELATED DOCUMENTS NECESSARY TO PARTICIPATE IN THE CALHOME PROGRAM. WHEREAS, the City of Orange Cove (City) wishes to apply for and receive an WHEREAS, the California Department of Housing and Community Development (hereinafter referred to as "HCD") has issued a Super Notice of Funding Availability ("NOFA") on January 6, 2023 for the CalHome program established by Chapter 84, Statutes of 2000 (SB 1656 Alarcon), and codified in Chapter 6 (commencing with Section 50650) of Part 2 Division 31 of the Health and Safety Cod (the "statute. Pursuant to the statute, HCD is authorized to approve funding allocations utilizing monies made available by the State Legislature to the CalHome program, subject to the terms and conditions of the statute and the CalHome Program Regulations adopted by allocation of funds through the CalHome Program; and HCD in April 2004; and WHEREAS, the City of Orange Cove wishes to submit an application to obtain NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by from HCD an allocation of CalHome funds up to $600,000. the City Council of the City of Orange Cove, State of California, as follows: PASSED AND ADOPTED by the City Council of City of Orange Cove, State of California this 26th day of June 2024, by the following vote: 1. The City of Orange Cove shall submit to HCD an application to participate in the CalHome Program in response to the Super NOFA issued on January 6, 2023, which will request a funding allocation for the following activity: Owner-Occupied Rehabilitation 2. Ifthe application for funding is approved, the City of Orange Cove hereby agrees to use the CalHome funds for eligible activities in the manner presented in the application as approved by HCD and in accordance with program regulations cited above. The Assistance for $600,000. application in full is incorporated as part of the Standard Agreement. Any and all activities funded, information provided, and timeliness represented in the application are enforceable through the Standard Agreement. The City of Orange Cove acknowledges and agrees that it may be required to execute any and all other instruments necessary 3. The City of Orange Cove authorizes the City Manager, or designee(s) to execute in the name of the City of Orange Cove, the application, the Standard Agreement, and any subsequent amendments or modifications thereto, as well as any other documents required by HCD for participation in the CalHome Program, and any amendments or required by HCD for participation in the CalHome Program. thereto. Ayes: Noes: Abstain: Absent: APPROVED: Diana Guerra Silva, Mayor ATTEST: Cynthia Cisneros, City Clerk RESOLUTIONI NO. 2023-10 THE GOVERNING: BOARD OF CITYC OF ORANGECOVE HEREBY AUTHORIZES THE SUBMITTAL OF AN APPLIÇATION TO THE CALIFORNIA STATE: DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR FUNDING UNDER' THE CALOME: PROGRAM; THE: EXECUTION OF A STANDARD AGREEMENTIF SLLECTED FOR SUCH FUNDING AND ANY AMENDMENTS THERETO; AND ANY RELATED DOCIMENISNICESATYTOPARTICPATEIN: THE CALHOMEPROGRAM. A. The City of Orange Cove (City) wishes to apply for and receive an allocation of funds through the B.The California Departmentoflousing: and Community) Development (hereinafter: referred to as' "HCD") bas issued a Super Notice of Funding Availability ("NOFA") on January 6, 2023 for the CalHome program established by Chapter 84, Statutes of 2000 (SB 1656. Alarcon), and codified in Chapter 6 (commencing with Section 50650) ofl Part 2 Division 31 oft the Health and Safety Cod (the "statute. Pursuant to the statute, HCD is authorized to approve funding allocations utilizing monies made available by the State Legislature to the CalHome program, subject to thet terms and conditions oft the statute and the CalHome) Program) Regulations adopted byl HCDi in Apri12004; and C. The City ofOrange Cover wishes tos submit an application to obtain from) HCD an alooationofCalHome WHEREAS: CalHomel Program; and funds up to $600,000. TTISNOWTHEREPORE: RESOLVED THAT: 1. The City of Orange Cove shall submit to HCD an application to participate in the CalHome Program in response to tho Super NOFA issued on. January 6, 2023, which will request a funding allocation for thef following activity: Owner-Occupied Rehabilitation Assistance for $600,000, 2. If the application for funding is approved, the City of Orange Cove hereby agrees to use the CalHome funds for eligible activities in the manner presented in the application as approved by HCD and in accordance with program regulations cited above. The application in full is incorporated as part of the Standard Agreement. Any and all activities funded, information provided, and timeliness represented in the application are enforceable through the Standard Agreement. The City ofOrange Cove acknowledges and agrees thati itt may be required to execute any and all other instruments necessary or required by HCD for participation in the CalHome 3. The City ofOrange Cove authorizes the City! Manager, ord designee(s)t to executei in the name ofthe City ofOrange Cove, the application, the Standard. Agreement, and any subsequent amendments or modifications thereto, as well as any other documents required by) HCD for participation int the Program, CalHome Program, and any amendments thereto. PASSED AND ADOPTED this 22nd Day ofFebruary, 2023, byt thei following vote: AYES: NOES: ABSTAIN: ABSENT: The undersigned City Clerk of the City ofOrange Cove therel before named does hereby attest and certify that the foregoingi isat trues and full copy ofai resolution ofthe Governing) Board adopted atad duly convened meeting ont the date aboye-mentioned, which has not been altered, amended or repcaled, Junel Bracamontes, City Clerk CityofOrange Cove Date The undersigned City Clerk oft the City ofOrange Cove there before named does hereby attest and cerlify that thei foregoingi isat true and full copy ofa a resolution ofthe Governing Board adopted atad duly convened meeting on the date above-mentioned, which has not been altered, amended or repealed, Junel Bracamontes, City Clerk CityofOrange Cove Date Sa- For the Meeting of June 26, 2024 CITY OF ORANGE COVE REPORT TO THE CITY COUNCIL To: From: Subject: Attachments: RECOMMENDATION: for solid waste refuse services. BACKGROUND: Orange Cove City Council Megan Crouch, City Attorney Solid Waste Refuse Services Resolution No. 2024-17 Approval of Resolution No. 2024-17, Approving the Rate Increase for Staff recommends that the Council approve Resolution No. 2024-17, approving the rate increase The City initiated and conducted a rate study with SCS Engineers. The rate study determined that the City's current refuse rates were not sufficient for the cost of operating On May 10, 2024, the City sent the required notices to property owners regarding its intent solid waste collection services. to raise refuse rates based upon the above rate study. Increase in recovery of operating costs for solid waste. FISCAL IMPACT: CONFLICT OF INTEREST: None. Prepared by: City Attorney REVIEW: City Manager: TYPE OF ITEM: Approved by: Megan Crouch Finance: City Attorney: COUNCIL ACTION: APPROVED DENIED NO ACTION Consent Info Item Action Item Department Report Redevelopment Agency X Public Hearing Other Continued to:, Matter Initiated by a Council Member RESOLUTION NO. 2024-17 ARESOLUTION OF THE CITY COUNCIL OF THE CITY OF ORANGE COVE, CALIFORNIA, APPROVING THE RATE INCREASE FOR SOLID WASTE REFUSE SERVICES WHEREAS, the City of Orange Cove ("City") by and through franchisee Mid-Valley Disposal, LLCiso obligated to(1)provide its citizens with reliable and equitably priced commercial and residential solid waste collection services, and (2) operate its solid waste collection division in an efficient and economical manner; and WHEREAS, the City, by and through franchisee Mid Valley Disposal, LLC, is responsible for operating the solid waste collection division in such a manner that revenues from the collection ofs solid waste shall at least equal the costs of operation, including all maintenance and operating, administrative and general, debt service, capital improvements, tax-related payments and other costs incurred in complying with prudent business practices; and WHEREAS, the City completed a solid waste rate study with SCS Engineers, which demonstrated that the current solid waste rates were not sufficient for the cost of operating solid waste collection serviçes. WHEREAS, onl May 10, 2024, the City mailed written: notices to all record owners directly liable to pay for such commercial and residential solid waste collection services, of the City's intent to hold a public hearing on June 26, 2024, at 6:30 P.M., to adjust the rates for such solid waste collection services; and WHEREAS, the notice further provided that at the time of the public hearing, the City Council of the City of Orange Cove will hear and consider all written comments, protests, and objections concerning these matters and will consider and may adopt the specified rates; and WHEREAS, a copy of the text of such notice is attached hereto as "Exhibit A" and WHEREAS, a public hearing was commenced by the City Council on the proposed solid waste: rate increases on. June 26, 2024 at 6:30 p.m. and at 633 6thSt., Orange Cove, CA 93646, the City Council of the City of Orange Cove to receive and consider the oral and written comments, protests and/or other objections from the public to the commercial and residential solid waste rates, and after receipt and consideration thereof the City Council concluded the public hearing; and incorporated herein by this reference; and WHEREAS, at the time ofthe public hearing, concerning these matters were: received; and written protests and/or objections WHEREAS, at the time of the public hearing, the City had commercial and residential solid waste customers, with the number comprising a majority ofs such customers being and thus didi not receive ai majority protest toi the proposed commercial and solid waste rates; and WHEREAS, the City Council intends to adopt and establish the proposed commercial and NOW,THEREFORE, BE ITI RESOLVED, the City Council oft the City of Orange Cove residential solid waste rates. hereby resolves as follows: SECTION1. That all above recitals are true and correct. SECTION2. On the basis of the rate study performed by SCS Engineers and all other evidence submitted by the City during the City Council's June 26, 2024 public hearing, the City Council hereby finds and determines that the increased rates, set forth in the rate schedule attached hereto as "Exhibit B" and incorporated herein by this reference, are for the purpose of addressing the increased costs of service, and further finds and determines that the increased rates do not exceed the reasonable costs incurred by the City in the provisions of those services and are exempt from the provisions of the California Environmental Quality Act under Public Resources Code section SECTION3. That ai majority ofthe record owners directly liable toj pay such rates, did not provide written comments, objections or protests to the proposed rate adjustments to commercial and SECTION 4. The rate adjustments for commercial and residential solid waste collection services, SECTION 5. The rates, fees and charges set forth in this resolution shall be operative beginning July 1,2024, and shall be billed with the first billing cycle beginning in July 2024. 21080(b)(8) residential solid waste collection services. attached hereto as Exhibit B, are hereby approved and established. PASSED, ADOPTED AND APPROVED this 26th day of. June, 2024 by the following vote: AYES: NOES: ABSTAIN: ABSENT: Approved DIANA GUERRA SILVA Mayor Attest: CYNTHIA CISNEROS CITY CLERK 2 ATTACHMENT A Proposed Rate Schedule for City of Orange Cove Current July12024 July12025 July12026 UyIZV24VY12028) $ 21.03 $ 25.87 25.87 s 26.90 $ 27.98 29.10 n/a $ 24.15 $ 24.15 25.12 $ 26.12_$ 27.16 nla $ 11.00 11.00 11.44 s 11.90 12.38 n/a $ 40.00 40.00 41.60 43.26$ 44.99 n/a $ 77.00 77.00 80.08 s 83.28 $ 86.61 n/a $ 111.00$ 111.00 115.44 120.06 $ 124.86 n/a $ 125.00 125.00 $ 130.00 $ 135.20 140.61 n/a S 245.00 245.00 254.80 $ 264.99S 275.59 370.00 $ 370.00 $ 384.80 $ 400.19$ 416.20 $ 86.08 S 156.00 $ 156.00 $ 162.24 $ 168.73$ 175.48 $ 170.99 $ 315.00 $ 315.00 327.60 340.70 354.33 5 189.17 S 460.00S 460.00 478.40 497.54 517.44 n/a $ 211.00$ 211.00$ 219.44$ 228.22 $ 237.35 n/a S 422.00 422.00 438.88 456.44 $ 474.70 nla $ 600.00 $ 600.00 $ 624.00 $ 648.96 $ 674.92 n/a $ 300.00 300.00 312.00 324.48 S 337.46 n/a $ 575.00$ 575.00 598.00 $ 621.92 $ 646.80 n/a $ 855.00 $ 855.00 $ 889.20 $ 924.77 $ 961.76 n/a $ 13.33 $ 13.33 13.86 14.41$ 14.99 nla $ 24.44 s 24.44 25.42 26.44 27.50 nla $ 94.44$ 94.44 98.22 102.15 106.24 nla $ 177.78 177.78 $ 184.89 $ 192.29 $ 199.98 n/a $ 255.56 $ 255.56 $ 265.78 $ 276.41 s 287.47 nla $ 18.89 18.89 $ 19.65 $ 20.44 $ 21.26 n/a $ 33.27 33.27 $ 34.60 $ 35.98 $ 37.42 n/a $ 50.00 50.00 $ 52.00 $ 54.08 $ 56.24 n/a $ 100.00 s 100.00 $ 104.00 $ 108.16 $ 112.49 n/a $ 200.00 200.00 208.00 216.32 224.97 n/a $ 300.00 300.00 312.00 324.48$ 337.46 n/a $ 166.67 166.67 173.34 180.27 187.48 n/a $ 83.33 83.33$ 86.66 $ 90.13$ 93.74 n/a $ 327.78 $ 327.78$ 340.89 $ 354.53$ 368.71 nla $ 366.67 366.67$ 381.34$ 396.59 412.45 n/a $ 416.67 $ 416.67 $ 433.34 $ 450.67 $ 468.70 nla $ 111.11 111.11$ 115.55 $ 120.17$ 124.98 n/a $ 66.67 $ 66.67$ 69.34 $ 72.11$ 74.99 nla $ 11.11 11.11 $ 11.55 S 12.01 $ 12.49 n/a $ 16.67 $ 16.67 $ 17.34 $ 18.03$ 18.75 n/a $ 20.00 20.00$ 20.80 $ 21.63$ 22.50 n/a $ 40.00S 40.00$ 41.60 $ 43.26 44.99 various 0.0% 4.0% 4.0% 4.0% RESIDENTIAL SERVICE Standard 3-96 gallon Containers 64G Trash- 64G Organics -9 96G Recycle Extra Cart COMMERCIAL REFUSE BUNDLE All commercial. refuse ratesi include a 96 gallon recycle cart atr no charge 969 gallon 1x week 96g gallon 2xw week 96 gallon 3x week 2yard bin 1x/wk 2yard bin 2x/wk 2 yard bin 3x/wk 3y yard bin 1x/wk 3 yard bin 2x/wk 3y yard bin 3x/wk 4.yard bin 1x/wk 4yard bin 2x/wk 4yard bin 3x/wk 6yard! bin 1x/wk 6yard bin 2x/wk 6yard! bin 3x/wk COMMERCIAL RECYCLING 96 gallon 2x week or 2nd cart 96 gallon 3x week or 3rd cart 3y yard bin 1x/wk 3yard! bin 2x/wk 3y yardb bin 3x/wk COMMERCIAL ORGANICS 64 Gallon 1xwk 64 Gallon 2x'wk 640 Gallon 3xlwk 1.5y yard bin 1x/wk 1.5y yard bin: 2x/wk 1.5 yard bin 3x/wk SHORT TERM/ AND SPECIAL 3y yard bin one-time trash bin Roll Off Delivery 20y yard bint trash 30y yard bint trash 40y yard bint trash Compactor Additional Fee Charge pert ton 3yard bin daily rent Roll-Off dailyr rent Cart Special pick up Bin Special pick upp per yard n/a Pagelof2 AITACHMENT/ A Proposed Rate Schedule for City of Orange Cove Current July 12024July 12025/July 12026 UYTZ92490712023) various 0.0% 4.0% 4.0% 4.0% OTHERFEES Residential Contamination Fee 1st occurrence (3rdy warning) 2nd occurrence (4th warning) Residential Overage Charges Overage any container Commercial Contamination Fees 1st occurance- per yard 2nd occurance per yard Commercial Overage Charges Per yard overage any container Cart overage any container Bulky Item Pick-up (ea.) Damaged Bin Exchange Damaged Cart Exchange Locking Bin Feel Monthly Push Pull Charge Special Enclosure Access n/a $ 16.67 $ 16.67 $ 17.34 $ 18.03 $ 18.75 n/a $ 27.78 $ 27.78 $ 28.89 $ 30.05 $ 31:25 nla $ 20.00$ 20.00$ 20.80$ 21.63$ 22.50 n/a $ 22.22 22.22 23.11$ 24.03$ 24.99 n/a $ 44.44 $ 44.44 $ 46.22_ 48.07$ 49.99 nla $ 44.44 $ 44.44 $ 46.22 $ 48.07 49.99 nla $ 20.00 $ 20.00 $ 20.80 $ 21.63 22.50 n/a $ 33.33 $ 33.33 $ 34.66 $ 36.05$ 37.49 n/a $ 110.00 s 110.00 s 114.40 $ 118.98 123.74 n/a $ 33.33 33.33 34.66 36.05$ 37.49 n/a $ 38.89 $ 38.89 $ 40.45 $ 42.07 43.75 n/a 22.22 $ 22.22 $ 23.11 $ 24.03$ 24.99 Page 2of2 ADJUNTOA Current Julio 12 2024Julio 1: 2025/Julio 12026Julio 12 2027/Jul012028 s 21.03 25.87 $ 25.87 $ 26.90 $ 27.98 s 29.10 nla $ 24.15 $ 24.15 s 25.12 $ 26.12s 27.16 n/a $ 11.00 $ 11.00 $ 11.44 $ 11.90 $ 12.38 various 0.0% 4.0% 4.0% 4.0% SERVICIO RESIDENCIAL Contedores standard 3-96 galones 64G Basura- 64G Organicos 96G Reciclables Contenedor Extra PAQUETE DE BASURA COMERCIAL TODASLAS TARIFAS DED DESECHOCOMERCALES INCLUYEN UNC CARRO DE RECICLAGEI DES 96 GALONES SIN CARGO 96 galones1xs semana 96 galones 2x semana 96 galones 3x semana Cubo de 2y yardas 1x semana Cubo de 2 yardas 2x semana Cubo de 2y yardas 3x semana Cubo de 3y yardas 1x semana Cubo de 3) yardas 2x semana Cubo de 3y yardas 3x semana Cubo de 4 yardas 1x semana Cubo de 4) yardas 2x semana Cubo de 4 yardas 3x semana Cubo de 6y yardas 1x semana Cubo de 6y yardas 2x semana Cubo de 6y yardas 3x semana RECICLAJE COMERCIAL 96 galones 2x semana 02 2do carro 96 galones 3x semana o 3er carro Cubo de 3y yardas 1x semana Cubo de 3 yardas 2x semana Cubo de 3 yardas 3x semana PRODUCTOS ORGANICOS COMERCIALES 64 galones 1x semana 64 galones 2xs semana 64 galones 3x semana Cubo de 1.5 yardas 1x semana Cubo de 1.5y yardas 2x semana Cubo de 1.5 yardas 3x semana CORTO PLAZO' Y ESPECIAL Cubo de basura de uns solo uso de 3 yardas Entrega de contenedor Cubo de 20 yardas para basura Cubo de 30 yardas para! basura Cubo de 40y yardas para basura Tarifa adicional del compactador Precio por tonelada Contenedor de 3 yardas alquiler por dia Alquiler por dia de unr roll-off Recogida especial del carrito n/a $ 40.00 $ 40.00 $ 41.60 S 43.26 44.99 n/a $ 77.00 $ 77.00s 80.08 $ 83.28$ 86.61 n/a $ 111.00 $ 111.00 115.44 s 120.06 $ 124.86 n/a $ 125.00 125.00 130.00 135.20 140.61 n/a $ 245.00s 245.00$ 254.80S 264.99 $ 275.59 nla $ 370.00 370.00 $ 384.80 $ 400.19s 416.20 $ 86.08 s 156.00 $ 156.00 $ 162.24 $ 168.73 $ 175.48 170.99 $ 315.00 s 315.00 $ 327.60 $ 340.70 $ 354.33 $ 189.17 $ 460.00 $ 460.00 $ 478.40 $ 497.54 $ 517.44 n/a $ 211.00 s 211.00 $ 219.44 $ 228.22 237.35 n/a $ 422.00 $ 422.00 438.88 $ 456.44S 474.70 nla $ 600.00 $ 600.00 $ 624.00 $ 648.96 s 674.92 n/a $ 300.00 s 300.00$ 312.00 324.48 337.46 n/a $ 575.00$ 575.00$ 598.00 621.92 $ 646.80 n/a $ 855.00 $ 855.00 $ 889.20 $ 924.77 $ 961.76 n/a $ 13.33 $ 13.33 s 13.86 $ 14.41$ 14.99 n/a $ 24.44 $ 24.44 S 25.42 $ 26.44 $ 27.50 n/a $ 94.44 $ 94.44 $ 98.22 102.15_ 106.24 n/a $ 177.78 $ 177.78 $ 184.89 $ 192.29 $ 199.98 n/a $ 255.56 $ 255.56 $ 265.78 $ 276.41 $ 287.47 n/a $ 18.89 $ 18.89 19.65 $ 20.44 $ 21.26 n/a $ 33.27 $ 33.27S 34.60 S 35.98 $ 37.42 nla $ 50.00 $ 50.00s 52.00 $ 54.08 $ 56.24 nla $ 100.00 $ 100.00 104.00 108.16 $ 112.49 nla $ 200.00$ 200.00 208.00$ 216.32s 224.97 n/a $ 300.00 300.00S 312.00S 324.48 $ 337.46 n/a $ 166.67 $ 166.67 $ 173.34 $ 180.27 $ 187.48 nla $ 83.33 $ 83.33 $ 86.66 $ 90.13 $ 93.74 nla $ 327.78 $ 327.78 $ 340.89 $ 354.53 $ 368.71 nla $ 366.67 S 366.67$ 381.34 $ 396.59 $ 412.45 n/a $ 416.67 $ 416.67 $ 433.34 $ 450.67 $ 468.70 nla $ 111.11 $ 111.11 115.55 120.17 $ 124.98 n/a $ 66.67 $ 66.67 $ 69.34 $ 72.11 $ 74.99 n/a $ 11.11$ 11.11 $ 11.55 $ 12.01 $ 12.49 n/a $ 16.67 $ 16.67 $ 17.34 S 18.03 $ 18.75 n/a $ 20.00 $ 20.00$ 20.80 S 21.63 $ 22.50 Pageiof2 ADJUNTOA Recogida especial de contenedores pory yarda OTRAS TARIFAS Tarifa de contaminacion residencial 1rac ocurrencia (3a advertencia) 2da ocurrencia (4ta advertencia) Cargos por excedente residencial Exceder cualquier contenedor Tarifas de contaminacion comercial 1ra ocurrencia por yarda 2da ocurrencia por yarda Cargos por excedente comercial Pory yarda excedent cualquier contenedor Exceso de carrito en cualquier contenedor Recogida de objetos voluminosos (clu) Intercambio de contenedores danados Intercambio de carritos danados Tarifa mensual de candado de contenedor Carga de empuje yt traccion Acceso especial alr recinto na $ 40.00 $ 40.00 41.60 43.26 $ 44.99 n/a $ 16.67 $ 16.67 $ 17.34 $ 18.03 s 18.75 n/a $ 27.78 s 27.78 $ 28.89 $ 30.05 $ 31.25 n/a $ 20.00 20.00$ 20.80 $ 21.63s 22.50 n/a $ 22.22 $ 22.22 $ 23.11$ 24.03 s 24.99 nla $ 44.44 s 44.44 s 46.22 $ 48.07 $ 49.99 nla $ 20.00 $ 20.00 $ 20.80 $ 21.63 s 22.50 n/a $ 33.33 $ 33.33 $ 34.66 s 36.05 $ 37.49 n/a S 110.00 $ 110.00 $ 114.40 $ 118.98 $ 123.74 nla $ 33.33 $ 33.33 s 34.66 $ 36.05 37.49 n/a $ 38.89s 38.89 $ 40.45s 42.07 $ 43.75 n/a $ 22.22 $ 22.22 $ 23.11s 24.03 24.99 nla 44.44 S 44.44 $ 46.22 $ 48.07 $ 49.99 Page2of2 Alcalde: Diana Guerra Silva Alcalde interino: Gilbert Garcia Miembros del Concejo Municipak Maria Vacio Josie Cervantes. Esperanza Rodriguez Daniel7 T/ Parra. MPA Administrador del lac cludad (559) 626-4488 ext 214 Asistente Director) Financiero Danny, Jimenez (559) 626-4488 ext 220 Secretario Municipal de la Ciudad: Cynthia Cisneros (559)626-44884 ext.213 Constituida el 20 dee enero de 1948 633 6th St. Orange Cove, CA 93646 - Teléfono: (559) 626-4488 I FAX: (559)626-4653 AVISO PUBLICO DEL LA CIUDAD DE ORANGE COVE AVISOA ALOS PROPIETARIOSYCONTRIBUYENTESDE UNA AUDIENCIA PUBLICA SOBRE LOS AUMENTOS ENL LAS Fechay yhora de la audiencia: 260 de. Junio de 2024al las 6:30 p.m. Ot tan pronto como sea posible. Lugar dela audiencia: Câmaras del Concejo Municipal, Ayuntamiento, 633 Sixth St., Orange Cove, CAS 93646 TARIFAS DE BASURA NOTIFICACION DE PROPOSICION218 Base de las tarifas propuestas: El Articulo XIID de la Constitucion de California requiere que la Ciudad demuestre claramente lab base det todas las tarifas ycargos relacionados con la propiedad al los residentes. Las tasas de rechazo son necesarias para recuperar el costo del lar recolecion del servicio, incluida una reserva razonable. La Cludad llevoa a cabo une estudio det tarifas para determinar cuâle era el costo del servicio para quel la Cludad continuara brindando servicios de recoleccion de basura a la Ciudad. Cont base en los resultados de ese estudio, la Ciudads se entero de que necesitaba aumentar las tarifas para poder seguir brindando servicios de recoleccion de Los aumentos de tarifas propuestos para el servicio residencial y comercial paral los anos fiscales 24-25y25-26son basura a la Ciudad. loss siguientest Vea Adjunto A Ene ela ano fiscal 26-27, las tasas aumentaran en un 4% adicional para ajustarse al lai inflacion. En ela anof fiscal 27-28, last tasas aumentaràn ent un 4% adicional para ajustarse al lai inflaciôn. En ela anoi fiscal 28-29, las tasas aumentaràn ent un 4% adicional para ajustarse al lai inflacion. Tasas de basura:la Ciudad: actualmente cobra tarifas de basura como una tarifa basada en el uso del lat tierra ola propiedad, como ser muestra en Adjunto A. Estas tarifas sel basan en el carâcter ot tipo de uso en una direccion de servicio determinada. Los diferentes tipos o categorias de usos generan diferentes cantidadesy yo calidades de desechos Y porl lot tanto, incurren en diferentes tarifas para proveer el servicioa a esa categoria de uso. Las Impacto ens suf factura: Sise aprueban, los aumentos en la tasa del basura entrarian en vigencia con lat facturacion de. Julio de 2024. La parte de basura en! laf factura mensual aumentaria como ser muestra en Adjunto, A. categorias de. usos se muestran en Adjunto A. Cumplimiento de la Proposicion 218: En: 1996, los votantes de California aprobaron lal Proposicion 218 que enmendo la constitucion estatal relacionada con! la aprobacion de tarifas relacionadas con lap propiedad. Hoy, la Proposicion 218 requiere quel la Ciudad: 1) informe a los duenos de propiedadesy yal los contribuyentes que se estân considerando los aumentos de tarifas propuestos; 2) demostrar claramente la base sobrel lac que se calculan estas tarifas/tarifas; y3)1 Tener una audiencia publica al menos 45 dias después del la notificacion. Las tasas de rechazo estân sujetas a una' "protesta mayoritaria", lo ques significa que nos sep pueden aprobar si una mayoria (50% +1) de los propietarios o contribuyentes afectados por eld cambio de tarifas presentan protestas por escrito ala Fecha, horay ylugar de la audiencia publica: La audiencia publica paral los aumentos det tarifas propuestos se levarà a cabo el 26 de. Junio de 2024a a las 6:30p p.m., Ot tan pronto como sea posible, en las Câmaras del Concejo Protesta por escrito: Una protesta por escrito contra el cambio de tarifa propuesto debei identificar la direccion de lap propiedad afectada ei incluir lai firma del propietario o del contribuyente. Sil la Ciudadr recibe protestas por escrito contra las tarifas del basura propuestas porl la mayoria del los propietarios afectados o! los contribuyentes antes del final de la audiencia, el Concejo Municipal no aprobarà ela aumento det tarifas. De acuerdo con la Proposicion: 218, solo se contarà una protesta por cada propiedad. Para obtener masi informacion, comuniquese con! la Ciudad al( (559) 626-4488, o visite las oficinas del la Ciudad en la direccion de arriva. Los ajustes de tarifas son necesarios porque la Ciudad nol ha buscado un aumento de tarifas en! las tasas de basura enr muchos anos. Debido a eso, la Ciudad estâc cobrando muy por debajo del costo del servicio para proporcionar el servicio de basura al la Ciudad. Sila Ciudad continuara con! las tarifas actuales, no podria mantener los servicios de der recoleccion de basura a la Ciudad. Ademas, lai inflacion ene eld Gitimo anol ha aumentado los costos, porl lo quel la Ciudad oponiéndose: ala aumento. Municipal, ubicadas en 633 Sixth St., Orange Cove, CA93646. Por qué son necesarios los ajustes de tarifas? Ciudadt tambiéne estàs solicitando: aumentos inflacionarios. ADJUNTOA Current Julio 12024Julio 12025/Julio 12026Julio 12027Julio 12028 $ 21.03 $ 25.87s 25.87 $ 26.90 27.98 $ 29.10 nla $ 24.15 24.15 25.12s 26.12 27.16 n/a $ 11.00 s 11.00 $ 11.44 11.90s 12:38 various 0.0% 4.0% 4.0% 4.0% SERVICIO RESIDENCIAL Contedores standard 3-96 galones 64G Basura 64G Organicos 96G Reciclables Contenedor Extra PAQUETE DE BASURA COMERCIAL TODASL LAST TARIFA ASD DED DESECHOCOMERCIALES INCLUYENUNCARROE DE RECICLAGE DE 960 GALONES SIN CARGO 96 galonesix semana 96 galones 2x semana 96 galones 3xs semana Cubo de 2y yardas 1x semana Cubo de 2 yardas 2x semana Cubo de 2 yardas 3x semana Cubo de 3 yardas 1x semana Cubo de 3 yardas 2x semana Cubo de 3 yardas 3x semana Cubo de 4y yardas 1x semana Cubo de 4y yardas 2x semana Cubo de 4 yardas 3x semana Cubo de 6) yardas 1xs semana Cubo de 6y yardas 2x semana Cubo de 6y yardas 3x semana RECICLAJE COMERCIAL 96 galones 2x semana 02 2docarro 96 galones 3xs semana 03 3er carro Cubo de 3 yardas 1x semana Cubo de 3) yardas 2x semana Cubo de 3) yardas 3x semana PRODUCTOS ORGANICOS COMERCIALES 649 galones 1x semana 64 galones 2xs semana 64 galones 3xs semana Cubo de 1.5 yardas 1x semana Cubo de 1.5) yardas 2xs semana Cubo de 1.5 yardas 3xs semana CORTO PLAZO YE ESPECIAL Cubo det basura de uns solo uso de 3y yardas Entrega de contenedor Cubo de 20y yardas para basura Cubo de 30y yardas para basura Cubo de 40y yardas para basura Tarifa adicional del compactador Precio por tonelada Contenedor de 3 yardas alquiler por dia Alquiler por dia de un roll-off Recogida especial del carrito n/a $ 40.00 $ 40.00 41.60 43.26 $ 44.99 n/a $ 77.00 S 77.00 $ 80.08 $ 83.28 s 86.61 n/a S 111.00 $ 111.00 s 115.44 S 120.06 S 124.86 n/a $ 125.00 $ 125.00 130.00 $ 135.20 $ 140.61 nla S 245.00s 245.00 254.80 264.99 s 275.59 n/a $3 370.00 $ 370.00s 384.80 $ 400.19 416.20 $ 86.08 S 156.00 $ 156.00 s 162.24 s 168.73 s 175.48 $ 170.99 $ 315.00 $ 315.00 $ 327.60 S 340.70 354.33 $ 189.17 $ 460.00 $ 460.00 478.40S 497.54 $ 517.44 n/a $ 211.00 $ 211.00s 219.44 S 228.22 $ 237.35 n/a $ 422.00 $ 422.00 $ 438.88 $ 456.44 $ 474.70 n/a $ 600.00 S 600.00 $ 624.00 S 648.96 $ 674.92 n/a $ 300.00 $ 300.00 312.00 324.48 $ 337.46 n/a s 575.00 $ 575.00 $ 598.00$ 621.92 $ 646.80 n/a S 855.00 $ 855.00 $ 889.20 S 924.77 s 961.76 n/a $ 13.33 S 13.33 s 13.86 $ 14.41 $ 14.99 na $ 24.44 $ 24.44 $ 25.42 $ 26.44 $ 27.50 nla $ 94.44 $ 94.44 $ 98.22 s 102.15 $ 106.24 nla $ 177.78s 177.78 s 184.89 s 192.29 S 199.98 nla $ 255.56 $ 255.56 $ 265.78 s 276.41 $ 287.47 n/a $ 18.89 s 18.89 19.65 $ 20.44 s 21.26 n/a $ 33.27 $ 33.27 34.60 $ 35.98 $ 37.42 n/a $ 50.00 $ 50.00's 52.00 $ 54.08 $ 56.24 nla $ 100.00 s 100.00s 104.00 $ 108.16 112.49 n/a S 200.00 $ 200.00 208.00 $ 216.32s 224.97 n/a $ 300.00 $ 300.00 $ 312.00 $ 324.48 $ 337.46 n/a $ 166.67 166.67 $ 173.34 $ 180.27 187.48 n/a $ 83.33 $ 83.33 $ 86.66 $ 90.13 $ 93.74 nla $ 327.78 $ 327.78 S 340.89 $ 354.53 $ 368.71 n/a $ 366.67 $ 366.67 $ 381.34 $ 396.59 S 412.45 n/a S 416.67 $ 416.67 $ 433.34 $ 450.67 $ 468.70 n/a $ 111.11 $ 111.11 115.55 $ 120.17 $ 124.98 n/a $ 66.67 $ 66.67 $ 69.34 $ 72.11 $ 74.99 n/a $ 11.11 $ 11.11 $ 11.55 $ 12.01 $ 12.49 n/a $ 16.67 $ 16.67 $ 17.34$ 18.03 $ 18.75 n/a S 20.00 $ 20.00 $ 20.80$ 21.63 22.50 Page1of2 ADJUNTOA Recogida especial de contenedores por yarda OTRAS TARIFAS Tarifa de contaminacion residencial 1rac ocurrencia (3a advertencia) 2da ocurrencia (4ta advertencia) Cargos por excedente residencial Exceder cualquier contenedor Tarifas de contaminacion comercial 1ra ocurrencia por yarda 2da ocurrencia por yarda Cargos por excedente comercial Pory yarda excedent cualquier contenedor Exceso de carrito en cualquier contenedor Recogida de objetos voluminosos (clu) Intercambio de contenedores danados Intercambio de carritos danados Tarifa mensual de candado de contenedor Carga de empuje yt traccion Acceso especial alr recinto n/a $ 40.00 $ 40.00 41.60 43.26 $ 44.99 n/a $ 16.67 $ 16.67 17.34 $ 18.03 $ 18.75 n/a $ 27.78 S 27.78 28.89 $ 30.05 $ 31.25 n/a $ 20.00 20.00 20.80 $ 21.63 $ 22.50 n/a $ 22.22 $ 22.22 23.11 24.03 S 24.99 nla $ 44.44 s 44.44 $ 46.22 s 48.07 $ 49.99 n/a $ 44.44 $ 44.44 $ 46.22 $ 48.07 $ 49.99 n/a $ 20.00 $ 20.00s 20.80 s 21.63 $ 22.50 nla $ 33.33 $ 33.33 34.66 $ 36.05 s 37.49 nla S 110.00 s 110.00s 114.40$ 118.98 $ 123.74 n/a $ 33.33 $ 33.33 $ 34.66 s 36.05 s 37.49 nla $ 38.89 $ 38.89 $ 40.45 $ 42.07 $ 43.75 nla 5 22.22 $ 22.22 $ 23.11 $ 24.03 $ 24.99 Page2of2 Mayor: Diana Guerra. Silva Mayor Pro Tem: Gilbert Garcia City Council Members: Maria Vacio Josie Cervantes Esperanza Rodriguez Danie/7 L Parra, MPA City Manager (559)6 626-4488 ext. 241 Assistant Finance Director Danny. Jimenez (559) 626-4488 ext 220 Municipal City Clerk: Gynthia Cisneros (559)626-4488 ext. 213 Incorporated, lanuary 20,1948 633 6th St. Orange Cove, CA 93646 I Phone: (559) 626-4488 - FAX: (559). 626-4653 CITY OF ORANGE COVE PUBLIC NOTICE PROPOSITION: 218 NOTIFICATION NOTICE TOI PROPERIYOWNERS ANDI RATEPAYERS OF PUBLIC HEARING ON REFUSE RATEI INCREASES Hearing Date & Time:. June 26, 2024, ate 6:30 PM or as soon thereafter as possible Hearing Location: City Council Chambers, City Hall, 633 Sixth St., Orange Cove, CA 93646 Basis of Proposed Rates: Article XIND oft the California Constitution requires that the City clearly demonstrate the. basis for all property-relatedi rates and charges tor residents. Refuse rates are required tor recoupt the costo of providing the service, includinga a reasonable reserve. The City conducted. a rate studyt to determine whatt the cost ofservice was for the City to continue providing refuse services to the City. Based upon ther results oft thats study, the City learned itr needed toi increase ratesi in ordert tol be able tol keep providing refuse services tot the City. Thep proposed rate increases for standard residential and commercial service for Fiscal Years 24-25 and: 25-26a are asf follows: Please see attachment A Inf fiscaly year 26-27, ther rates will, increase by an additional 4%1 to adjust fori inflation. Int fiscal year 27-28, the rates will increase bya an additional 4%1 to adjust fori inflation. Inf fiscaly year 28-29, ther rates will increase by an additional 4%1 to adjust for inflation. Refuse Rates: The City currently charges refuse rates as ai fee based on land or property use ass shown above. These rates are based ont the character or type of use ata given service address. Different types ord categories of uses generate different quantities and qualities ofr refuse, andt thereforei incur different rates to provide the service Impact on) Your Bill: Ifapproved, refuse rate increases would goi into effect with theJ July, 20245 billings. The refuse Compliance with Proposition 218: In: 1996, California voters approved Proposition 218 which amended the state constitution relating to passage ofp property related fees. Today, Proposition: 218 requires the City to:: 1) inform property owners and rate payers that proposed rate increases are being considered; 2) clearly demonstrate the: basis on whicht these fees/rates are calculated; and 3) holda a public hearing at least 45 days after notification. tot that category of use. The categories of uses are shown above. portion oft the monthly bill would increase as stated onA Attachment. A. Refuse rates are subject toa a "majority protest," meaning they cannot bep passed ifa majority (50% + 1) ofp property owners orr ratepayers impacted by the rate change submit written protests tot the City opposing the increase. Date, Time and Location of Public Hearing: The Public Hearing forp proposed ratei increases willl bel held on June 26, 2024 ate 6:301 PM, or as soon thereafter as possible, att the City Council Chambers, located ate 633 Sixth St., Written Protest: A written protest against the proposed rate change musti identify the address oft thei impacted property and include signature(s) oft thep property owner(s) or rate payer(s). Ifthe City receives written protests against thep proposed refuser rates bya ar majority of the affected property owners or rate payers prior tot the end of the hearing, the City Council will not approve the rate increase. inc compliance with Proposition 218, only one protest for each property will be counted. For further information, please contact the City at (559) 626-4488, or Rate adjustments are needed because the Cityl has nots sought a rate increase in refuse rates inr many years. Because ofthat, the Cityi is charging welll belowt the cost ofs service top provide refuses servicet tot the City. Ift the City were to continue at thec current rates, itv would not be able tos sustain providing refuse service tot the City. Additionally, inflation int thep pasty year has increasedi costs, whichi is whyt the Cityi is requesting inflationary Orange Cove, CAS 93646. visit the City offices at the address above. Why are Rate Adjustments Needed? increases as well. ATTACHMENTI A Proposed Rate Schedule for City of Orange Cove Current July1-2024 July12025 July/12026July1 12027 July12028 $ 21.03 $ 25.87 s 25.87 26.90 $ 27.98 29.10 nla $ 24.15 24.15 25.12 26.12$ 27.16 n/a $ 11.00 $ 11.00 11.44 11.90$ 12.38 n/a $ 40.00 40.00 41.60 $ 43.26 44.99 n/a $ 77.00 77.00 80.08 $ 83.28 86.61 n/a $ 111.00$ 111.00 $ 115.44s 120.06 $ 124.86 n/a S 125.00 $ 125.00 130.00 135.20 S 140.61 245.00$ 245.00 254.80 264.99 $ 275.59 370.00 $ 370.00 $ 384.80 $ 400.19 $ 416.20 $ 86.08 $ 156.00 $ 156.00S 162.24 $ 168.73 175.48 S 170.99 $ 315.00 315.00 $ 327.60 340.70$ 354.33 189.17 460.00 460.00 s 478.40 $ 497.54 $ 517.44 n/a $ 211.00 211.00 219.44S 228.22 237.35 n/a $ 422.00 422.00 438.88 $ 456.44 474.70 n/a S 600.00 600.00 $ 624.00 $ 648.96 s 674.92 n/a $ 300.00S 300.00 $ 312.00 s 324.48$ 337.46 n/a $ 575.00 575.00 $ 598.00S 621.92 646.80 nla $ 855.00 S 855.00 $ 889.20 $ 924.77 S 961.76 nla $ 13.33 13.33 13.86 14.41$ 14.99 n/a $ 24.44 S 24.44 25.42 26.44 27.50 n/a $ 94.44 94.44$ 98.22 102.15 106.24 nla $ 177.78 177.78S 184.89$ 192.29 199.98 n/a $ 255.56 $ 255.56 S 265.78 $ 276.41 287.47 n/a $ 18.89$ 18.89 19.65 20.44 21.26 nla $ 33.27 $ 33.27 $ 34.60S 35.98 37.42 nla $ 50.00 s 50.00 52.00 S 54.08 s 56.24 n/a $ 100.00 100.00 $ 104.00 $ 108.16 112.49 n/a $ 200.00$ 200.00 $ 208.00 216.32 224.97 nla $ 300.00 300.00 $ 312.00 S 324.48 337.46 nla $ 166.67 $ 166.67$ 173.34 $ 180.27 187.48 nla $ 83.33 83.33$ 86.66 $ 90.13$ 93.74 n/a $ 327.78 S 327.78$ 340.89 354.53$ 368.71 nla $ 366.67 S 366.67 $ 381.34 396.59 412.45 n/a $ 416.67 $ 416.67 $ 433.34 $ 450.67 S 468.70 n/a $ 111.11 $ 111.11$ 115.55 120.17$ 124.98 n/a $ 66.67 $ 66.67$ 69.34 $ 72.11 74.99 nla $ 11.11 $ 11.11$ 11.55 $ 12.01$ 12.49 nla $ 16.67 16.67$ 17.34 $ 18.03 18.75 n/a $ 20.00 20.00$ 20.80$ 21.63$ 22.50 nla $ 40.00 $ 40.00$ 41.60$ 43.26$ 44.99 various 0.0% 4.0% 4.0% 4.0% RESIDENTIAL SERVICE Standard 3-96 gallon Containers 64G Trash- 64G Organics - 96G Recycle Extra Cart COMMERCIAL REFUSE BUNDLE All commercial refuser rates include a 96 gallon recycle cart atr no charge 96 gallon 1x week 96 gallon 2x week 96 gallon 3x week 2y yard bin 1x/wk 2yard bin 2x/wk 2yard bin 3x/wk 3yard bin 1x/wk 3y yard bin 2x/wk 3.vard bin 3x/wk 4 yard! bin 1x/wk 4yard bin 2x/wk 4y yard bin 3x/wk 6yard bin 1x/wk 6y yard bin 2x/wk 6yard bin 3x/wk COMMERCIAL RECYCLING 96 gallon 2xy week or 2nd cart 96 galion 3xv week or 3rdo cart 3yard bin 1x/wk 3yard bin 2x/wk 3yard bin 3x/wk COMMERCIAL ORGANICS 64 Gallon 1x'wk 64 Gallon 2x'wk 64 Gallon 3xwk 1.5y yard bin 1x'wk 1.5) yard bin 2x/wk 1.5y yard bin 3xiwk SHORT TERM AND SPECIAL 3 yard bin one-time trash bin Roll Off Delivery 20 yard bint trash 30y yard bint trash 40y yard bint trash Compactor Additional Fee Charge pert ton 3yard bin daily rent Roll-Off daily rent Cart Special pick up Bin Special pick upp pery yard nla nla Pagelof2 ATTACHMENT A Proposed Rate Schedule for City of Orange Cove Current July 1 2024 July12025 July 12026 July 120279uy12028) various 0.0% 4.0% 4.0% 4.0% OTHERI FEES Residential Contamination Fee 1st occurrence (3rdy warning) 2nd occurrence (4th warning) Residential Overage Charges Overage any container Commercial Contamination Fees 1st occurance- per yard 2nd occurance- per yard Commercial Overage Charges Pery yard overage any container Cart overage any container Bulky Item Pick-up (ea.) Damaged Bin Exchange Damaged Cart Exchange Locking Bin Feel Monthly Push Pull Charge Special Enclosure Access nla $ 16.675 16.67 17.34 $ 18.03$ 18.75 nla $ 20.00 $ 20.00 20.80 $ 21.63s 22.50 na $ 22.22 $ 22.22 S 23.11 24.03 S 24.99 n/a $ 44.44 s 44.44 $ 46.22 48.07 $ 49.99 n/a $ 44.44 44.44 $ 46.22 $ 48.07 S 49.99 20.00 S 20.00 20.80 $ 21.63 $ 22.50 nla $ 33.33$ 33.33 34.66 36.05 s 37.49 nla $ 110.00 s 110.00 114.40 $ 118.98 $ 123.74 n/a $ 33.33 33.33 34.66 S 36.05 37.49 n/a $ 38.89 $ 38.89 s 40.45 $ 42.07 43.75 n/a S 22.22 $ 22.22 $ 23.11 $ 24.03 24.99 nia 27.78 S 27.78 28.89 $ 30.05_$ 31.25 n/a Page 2of2 R- For the Meeting of. June 26, 2024 CITY OF ORANGE COVE REPORT TO THE CITY COUNCIL To: From: Subject: Attachments: Orange Cove City Council Daniel Parra, City Manager Approval of Budget for Fiscal Year 2024-2025 Resolution 2024-18 Approving City Operating/Capital Budget 2024-2025 Resolution 2024-19 Authorizing Full-Time and Part-Time Positions 2024-2025 Resolution 2024-20 Adopting the Master Salary Tables 2024-2025 Resolution 2024-21 Adopting the Annual Investment Policy 2024-2025 Resolution 2024-22 Establishing Annual Appropriations Limit (GANN) CONFLICT OF INTEREST: EXECUTIVE SUMMARY: None. The purpose of this report is to recommend the adoption of the 2024-2025 operating and capital budget for the City of Orange Cove. The budget process has involved extensive collaboration among departments, community stakeholders, and the Finance Department. BACKGROUND: The 2024-2025 budget outlines the financial plan for the upcoming year. Key highlights include: Balanced Approach: The total budgeted revenue of $23.0 million ensures stability while accommodating essential services and growth. Operating Budget Priorities: Prepared by: City Manager REVIEW: Finance Director_ TYPE OFI ITEM: Approved by: Daniel Parra Finance: City Attorney: COUNCIL ACTION: APPROVED DENIED NO ACTION Consent Info Item Action Item Department Report Redevelopment Agency X Public Hearing Other Continued to: Matter Initiated by a Council Member Salaries and benefits with a 3% cost-of-living adjustment for city employees. Increased funding for public safety and community services. Capital Investments: Staffing and Compensation: Road repairs, parks enhancement, and water system upgrades to improve infrastructure. Authorization of full-time and part-time positions to meet the operational needs oft the city.: Adoption of the Master Salary Table to ensure fair and competitive compensation for city employees. Financial Management: Adoption of the Annual Investment Policy to guide prudent financial resource management and maximize returns within acceptable risk parameters. Compliance with State Mandates: Establishment of the Annual Appropriations Limit in accordance with the GANN Limit to comply with California's fiscal regulations. FISCAL IMPACT: The adoption of the 2024-2025 budget will have significant fiscal implications for the City of Orange Cove. Key points to consider include: Revenue Stability: The budgeted revenue of $23.0 million reflects a balanced approach, Expenditure Allocations: Increased funding for public safety and community services will Long-Term Sustainability: The capital budget investments in infrastructure will contribute to considering both existing revenue streams and potential growth. enhance the quality of life for residents. the city's long-term viability. RECOMMENDATION: Based on the thorough review oft the proposed budget, we recommend that the City Council approve the 2024-2025 operating and capital budget along with attached resolutions. This decision aligns with our commitment to responsible financial management and community well- being. ALTERNATIVES: The purpose following alternatives: meetings. While we recommend adopting the proposed budget, the City Council may consider the Approve the budget as presented, requests staff return with amendments in future Do not approve the budget, request adjustments to be adopted in the next meeting. RESOLUTION NO. 2024-18 AI RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ORANGE COVE ADOPTING THE FISCAL YEAR 2024-25 OPERATING BUDGET WHEREAS, the City Council of the City of Orange Cove has reviewed the anticipated revenues and WHEREAS, the City Council of the City of Orange Cove has, as a result of the review, identified those programs and expenditures, which would be most beneficial to the needs of the City of Orange the proposed expenditures fort the 2024-25 fiscal year; and Cove;and WHEREAS, the City of Orange Cove has prepared a comprehensive Operating/Capital Budget for NOW, THEREFORE BE IT RESOLVED, byt the City Council of the City of Orange Cove that: The Operating/Capital. Budget for the fiscal year 2024-2025, as presented in the 2024-2025 The City Manager is authorized to administer the budget and make necessary transfers and This resolution shall take effect immediately upon its passage and adoption. the fiscal year 2024-2025; Operating Budget document, is hereby approved. adjustments in accordance with city policies and regulations. This Resolution was adopted by the City Council oft the City of Orange Cove at a meeting held on. June 26, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Diana Silva, Mayor ATTEST: APPROVED AS TO FORM Cynthia Cisneros, City Clerk Megan Crouch, City Attorney RESOLUTION NO. 2024-19 AI RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ORANGE COVE ADOPTING THE FISCAL YEAR 2024-25 FULL-TIME AND PART-TIME POSITIONS WHEREAS, the City Council of1 the City of Orange Cove requires dedicated staffi to effectively serve WHEREAS, the City Council oft the City of Orange Cove has, asar result oft the review, identified the staffing needs for the fiscal year 2024-2025 and has carefully evaluated and deemed necessary for the its community; and city'soperations; and the fiscal year 2024-2025; WHEREAS, the City of Orange Cove has prepared a comprehensive position allocation budget for NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Orange Cove that: The list of full-time and part-time positions fort the fiscal year 2024-2025, as presented in the 2024-2025 Operating Budget document, is hereby authorized. The City Manager is directed to fill these positions in accordance with the city's hiring policies and budgetary constraints. This resolution shall take effect immediately upon its passage and adoption. This Resolution was adopted by the City Council of the City of Orange Cove at a meeting held on June 26, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Diana Silva, Mayor ATTEST: APPROVED. ASTO FORM Cynthia Cisneros, City Clerk Megan Crouch, City Attorney RESOLUTION NO. 2024-20 ARESOLUTION OF THE CITY COUNCIL OF THE CITY OF ORANGE COVE ADOPTING THE FISCAL YEAR 2024-25 MASTER SALARY TABLE WHEREAS, the City Council of the City of Orange is committed to compensating its employees WHEREAS, the Master Salary Tables for the fiscal year 2024-2025 have been developed to reflect NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Orange Cove that: The Master Salary Table for the fiscal year 2024-2025, as presented int the 2024-2025 Operating The salary ranges specified int the tables shall be effective for city positions during the fiscal year fairly and competitively; and this commitment; Budget document, is hereby adopted. 2024-2025. This resolution shall take effect immediately upon its passage and adoption. This Resolution was adopted by the City Council of the City of Orange Cove ata a meeting held on June 26, 2024, by thei following vote: AYES: NOES: ABSENT: ABSTAIN: Diana Silva, Mayor ATTEST: APPROVED AS TO FORM Cynthia Cisneros, City Clerk Megan Crouch, City Attorney RESOLUTION NO. 2024-21 AF RESOLUTION OF THE CITY COUNCIL OF1 THE CITY OF ORANGE COVE ADOPTING THE FISCAL YEAR 2024-25 ANNUAL INVESTMENT POLICY WHEREAS, the City Council of the City of Orange seeks to manage its financial resources prudently WHEREAS, the Annual Investment Policy for the fiscal year 2024-2025 outlines the investment NOW, THEREFORE BEI IT RESOLVED, by the City Council of the City of Orange Cove that: The Annual Investment Policy for the fiscal year 2024-2025, as presented in the 2024-2025 The designated City Treasurer is authorized to invest city funds in accordance with the policy and maximize investment returns within acceptable risk parameters; and strategies and guidelines for the city's funds; Operating Budget document, is hereby adopted. and applicable laws. This resolution shall take effect immediately upon its passage and adoption. This Resolution was adopted by the City Council of the City of Orange Cove at a meeting held on. June 26, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Diana Silva, Mayor ATTEST: APPROVED. ASTO FORM Cynthia Cisneros, City Clerk Megan Crouch, City Attorney RESOLUTION NO. 2024-22 AI RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ORANGE COVE ESTABLISHING THE FISCAL YEAR: 2024-25 ANNUAL APPROPRIATIONSI LIMIT WHEREAS, the State of California requires local governments to establish an annual WHEREAS, the annual adjustment factors used in determining the appropriation limit require a WHEREAS, the City ofC Orange Cove has calculated the appropriations limit fort thei fiscal year 2024- WHEREAS, any challenge to the appropriation limit must be brought within 45 days of the NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Orange Cove that: The above recitals are true and correct and are adopted as the findings of the City Council. The appropriations limit for the City ofOrange Cove for the fiscal year 2024-2025 is established That the City has used the change in California's per capita personal income and the City's population growth as annual adjustment factors for determining the Appropriation Limit, but that these factors may change in the future should other pertinent information become available. appropriations limit pursuant to Article XIII B of the California Constitution; and recorded vote oft the City Council; 2025 ina accordance with the GANN Limit; and effective date of this resolution; at$4,745,972. The City Manager is directed to ensure that the appropriations do not exceed the established Any challenges to said Appropriation Limit must be filed in writing with the City no later than 45 The provisions of this Resolution are severable and if any provision, clause, sentence, word or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstances, such illegality, invalidity, unconstitutionalty, ori inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, sections, words or parts thereof of the Resolution or their applicability to limit. days after the adoption of this Resolution. other persons or circumstances. This resolution shall take effect immediately upon its passage and adoption. This Resolution was adopted by the City Council of the City of Orange Cove at a meeting held on. June 26, 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Diana Silva, Mayor ATTEST: APPROVED. ASTO FORM Cynthia Cisneros, City Clerk Megan Crouch, City Attorney CITY OF ORANGE COVE APPROPRIATIONS LIMIT SCHEDULE FOR THE FISCAL YEAR ENDING. JUNE 30,2024 AMOUNT A.A Appropriations limit fort the year ending June 30, 2023 $4,601,485 B. Calculation Factors: Population increase % Inflation increase % Total adjustment factor % C.Annual Adjustment Increase 0.9954 1.0362 1.0314 $144,487 D.Appropriation limit for the year ending June 30, 2024 $4,745,972 1.Pursuant to Government Code Section 7910,the Orange Cove City Council will consider adoptinga resolution on. June 26, 2024 to establish its appropriation limit fori fiscal year 2024-25. Documentation used in the determination of the appropriations limit is available for publici inspection during regular business hours, at the City Hall located on 633 6th Street, Orange Cove, CA 93646. 2.The 2024-25 appropriations limit was developed based uponi information provided by the State of California Department of Finance and Government Code Section 7900 et seq. using the per capital The above illustrates the appropriation limit for the 2024-25 fiscal year has been calculated at $4,745,972. This limit applies both to appropriation of tax proceeds and taxes received. Both revenues and appropriation for fiscal year 2023-24 are well within the Constitutional limits. personal income and population change method. RA4 CITY OF ORANGE COVE 2024-2025 OPERATING BUDGET ORANGE COVE Table of Contents Transmittal Letter. Budget Fundamentals City Council, City Manager. City of Orange Cove Organizational Chart Budget Presentation: Finance: and Budgeting Policy. Investment Policy. Glossary Budgeted Positions. Salary Schedule., Capital Improvement Plan. Schedule of Debt 10 10 11 19 21 25 31 32 34 35 37 2023-2024 Proposed Operating Budget Myor Diana Guera Siva Mayor Pro Ter Gubert Ginca Cy CouncyMenbers Mans Vaoo osie Crvantes Espevsrtzs Rodriguer Danel L Para, APA Oy Manager (559) 626-4485 cat 214 Assstant Fanance Director Danay Amenez (55916 626.4458 ert. 220 Muticjpal Cy Clerke Gyntha Gisneros (559)626-4488 c213 Incorporated January 20.1948 6336*S.0 Orange Cove. CAS 93646; - Phone: (559)626-4488 1FAK/559626-4653 June 26, 2024 Honorable Orange Cove City Council and Residents: lam pleased to present to you the annual budget for Fiscal Year 2024-25. This budget reflects our commitment to serving the citizens of Orange Cove by providing essential serviçes, fostering community growth, and addressing the unique challenges faced by our rural, agriculture-based Economic Overview: Orange Cove's economy, rooted in agriçulture, has historiçally followeda distinct trajectory compared to other regions in the state. While California as a whole may have seen economic suçcesses, residents in our community have façed disproportionate challenges during the pandemic. However,lam pleased to report that we are emerging from those Operational Balance:lwant tol highlight that staff has prepared a budget that is balanced that operates within our means. Fori this budget, we had to accommodate for the expiration of Measure Oand rising health, pension, and benefit costs, finding ways to make adjustments without compromising essential services. Our commitment to fiscal responsibility ensures that Measure O: The recent outcome of Measure O in the last election has significant implications for our budget. Unfortunately, the city will no longer be able to fund the additional public safety services that were previously enabled by the parcel tax. Despite this challenge, the Orange Cove Police Department remains steadfast ini its commitment to providing the highest standards of service to our community. In light of reduced funding, the police department is making necessary adjustments within this budget. While we face constraints, our dedication to public safety remains unwavering. We will contnue to explore innovative solutions and prioritize economy. difficulties and are poised for growth. we raise our credit ratings and prepare for future development. essential serviçes to ensure the well-being of our residents. Community Investments: As summer approaches, Orange Cove residents deserve relief from the heat. lam thrilled to announce that we have secured funding to install a splash padi in the main park across the street. Our city has also secured $2 million in state and federal grants fora modern police station and reinforce our community's commitment to public safety. Building a Thriving Community: As we move forward, the City of Orange Cove remains dediçated to creating an environment where our residents can thrive. Our staff is committed to fostering economic growth, enhancing public services, and ensuring that Orange Cove continues to be a place where families, businesses, and individuals flourish, Together, we look ahead with optimism, knowing that by working collaboratively, we can build a brighter future forour beloved community. Sincerely, Dte Daniel Parra City Manager, City of Orange Cove BudgetFundamentals Preparation Management has prepared the! budget within these parameters and under these key assumptions. LivingWithin Its Means -The city's proposed and adopted budget should keep expenditures within Prudent Service Delivery- The citys should maintain its established level of core service delivery while ensuring any news services, initiatives, or programs meet objectives and can be funded with Prioritizing the Future The city should review special andi major maintenance or capital projects to projected revenues and other available funding sources. new ore existing resources. prioritize funding for only! high priority or essential projects. Budget Guide This budget guide provides an overview of thee elements of the budget document. Thel budget is the city's fundamental policy document. Itdescribest the city'sg goals and objeçtives andi indicates how resources are allocated to achieve those goals. In addition to itsr role as a policy document, the budget also serves as a The City of Orange Cove keeps track of its activities ins self-balancing sets ofa accounts called funds which are the basic accounting andr reporting components in governmental. accounting. Funds are designed to demonstrate legal compliance andt to aidi financialr management bys segregatingt transactions related to Some funds are established to track activities required by! law (i.e., gas taxi fund), some fulfill revenue requirements (CDBG, Measure Cf funds), still others demonstrate prudent administrative practices financial plan, an operations guide, and a communication tool. certain functions or activities. (Enterprise funds and Debt Service). Budget years runi int fiscal year cycles beginning July: 1a and ending. June 30. The operating budget is approved and! balanced byf fund. Some fund! balance dollars are reserved fori future expenses for several reasons. Fore example, ap portion of special taxes, such as thes gas tax, may be reserved and restricted for specific services or purposes sucha as street improvements. Other reserved balances may beal legal requirement: such as a required reserve balance to comply with long-term bond debt covenants. The city receives many different types of revenue. Some revenues are restricted to certain uses by! law; other revenues are payment fora a specific service provided toi its customers; other revenues come from state and federal agencies; and other revenues aref fromi involuntary taxes likes sales tax or property tax. These revenues are organized and classified bys source within the appropriate funds. Basis of Accounting The city uses what arel known as accounts to organize its resources andt to classify the use oft those resources within funds and account groups. The operations of eachi fund arer recordedi ina a separate seto of self-Dalancing ledgers and classified as assets, liabilities, fund equity, revenues, ande expenditures (or expenses), as appropriate. Eachi fundi is classified as either a Governmental, Proprietary, or Fiduciary Fund. Each has its own rules and purposes. Thei following paragraphs explain these three classifications. Governmental Fund Types Governmental: funds are used to accounti fora all oft the city'sg general activities (general fund) plus the collection and disbursement of earmarked monies (special revenue funds), the acquisition of or construction of general fixed assets (capital project funds), and the servicing of general long-term debt (debt service funds). The General Fundi is used to account for all the activities oft the general governmenti not Enterprise funds are used to accounti for activities similar tot thoset found int the private sector, wheret the determination of neti income is necessary or useful1 to: sound financial administration andt thep primaryintent istorecovert the costs of providing the goods and services through user charges. Goods ors services from such activities can be provided either to outside parties (enterprise funds) ort to other departments or agencies primarilywitht the government (internal servicet funds). accounted fori in another fund. Enterprise Funds Agency Funds capacity. Basis of Budgeting Agency(orF Fiduciary) funds are usedt to account for assets held on behalf of outside parties in at trustee The! budget is adopted consistent with generally accepted account principles as expressed byt the Governmental. Accounting: Standards Board. The budgets of the governmental fund types (general fund, special revenue, capital projects, and debt service) arep prepared on a modified-accrual. basis. This means expenditures are recorded whent the liabilityi isi incurred, and revenues are recognized ift they are received Ina addition, the city treats encumbrances as expenditures onlyf for budgetary control purposes. Encumbrances open aty year-end are reported as reservations ofi fund balances sincet they dor not constitute expenditures or liabilities. Available expendable resources include beginning fund balance and current year The! basisi for establishing thes spending plans for the proprietaryf fund types, internal service funds (administrative services, risk management, and vehicle & equipment), and enterprise funds (water, sewer, and disposal) are ona afull-accruall basis. Expenses are recorded whent the liability isi incurred, and revenues are recognized whent thes service is provided.. Available expendable resources for proprietaryt funds included beginning working capital, current revenues, andt transfers in. Beginning working capital is defined as current assets minus current liabilities, in otherv words, cash available top pay expenses. during the fiscaly year or shortly thereafter. revenues andt transfers from otherf funds. Budget Process Thel budget represents thet financial plani fort the City of Orange Cove. This document concludes an ongoing process involvingi input from departments and thej public. Budget development is ap process thatt typically begins in Feburary and continues until thel budget is adopted byt the City Council in. June. Review of Goals There are: several goals associated with preparation and development of thel budget. First, the budget isa financial plan andr management tool. The document should assist staffi in monitoring revenues. and: expenditures andi in evaluation the effectiveness of City activity and services. Second, the budget serves as ani importantreterence. document. Itshould provide: staff, City Council and the general public with extensive information ont ther nature and scope of city operations and services. Department Budget Requests The Finance Departmentissues revenue and expenditure budget sheets listingt the priory year actual expenditures, current year appropriation amounts ands space toi inputh budget requests for the upcoming year. The departments fill outt thet forms providing sufficient justificationt for significant changes inr revenues ore expenditures. AlL budget requests are returned toi the Finance Department. Budget Review and Analysis Department budget requests are reviewed byt the City Manager, Finance Director, and! Department Heads to ensure thei intent of all budget requests is understood. and complete. The budgets are analyzed iny various ways, includinge evaluation of historical expenditure patterns as well as departmental operations. Spending priorities are based ont the city'sf financial policies andi mandated requirements focusing on service levels, complyingv with bond requirements, and thel balancing of staffing, supplies and equipment. After the reviews, the management staff maket their final adjustments and recommendations for presentationt to City Council. City Council Adoption The proposed budget is printed and distributed prior to any public hearings. The city may hold additional workshops or conduct community surveys to helpi identify budget needs or preferences. After receiving inputi from the public, committees, ands staff, the City Council may request any necessaryt final adjustments. Ifneeded, as second public hearing may be heldt toi finalize and adoptt thel budget. Budget Amendments Followingt the adoption of the budget, iti is sometimes necessary: to amend the! budget. Appropriations in the budget may! be adjusted byr recommendation: oft thel Finance Director and approval byt the City Manager whent thel budget is noti increasedi int total amount. Savings from appropriations in one section ofa department budget may be used tot fund another section ofa department budget. Anyi increasei in appropriations that would increases thet total adopted budget must be approved byt the City Council. Budget Calendar City management generallyf follows al budget calendar to ensure the! budgeti is prepared and adopted prior to the end of June. Thep process involves several groups, includingt thep public through public meetings and hearings. The calendar belowh has been preparedi fort ther next fiscal year's! budget development: schedule. Action Date February February March April May May June Budgetv worksheets, instructions, and guidelines distributed to departments. City Staff and City Council conduct goal setting sessioni forp preparation of next FYbudget Budgetworksheets due toi finance. City! Manager reviews budgetrequests department heads and prepares annual budget City Manager submits proposed budget to City Council City Staff and City Council conduct budget workshops City Council holds public hearing and adopts final FY budget City Council The City Council serves as the governing body of Orange Cove under the Councli-Manager" form of municipal government. Comprising five members, the City Council, Treasurer, and City Clerk are elected at large. Their responsibilities include setting policies, establishing the community's vision, and providing oversight oft the City Manager. Vision: "The CityofOrange Cove' 's City Councila and Staffv will team together to effectively fulfill the city'si mission: statement. The cityw will not only provide basic services but will continue: to improve upon those services and look to additional services to enhance the lives ofcity residents. This will be accomplished through thoughtful planning, innovation, andi technology." Mission: "The City of Orange Cove is committed: to providing high-quality municipal services to the residents oft the CityofOrange Cove ina a reliable, professional, safe, cost-effective, ande envronmenalyconscous manner. The City Council isi funded byt the General Fund andt the Enterprise funds. The majority of the City Council expenses aret tot fund ther membership dues, training and operating services of Council Members, Treasurer and City Clerk. Maria Vacio Council Member November 2024 Gilbert Garcia Mayor Prol Tem November 2026 Diana Guerra Silva Mayor November 2026 Josie Cervantes November 2024 Esperanza Rodriguez November 2026 Council Member Council Member City Manager Daniel T. Parral has dedicated his career to public service ando community development. As the City Manager of Orange Cove, CA, he oversees municipalservices, implements City Additionally, he has been actively involved with the League of California Cities (Cal Cities). Parral has been actively involved witht thel League ofCalifornia Cities for many, years, having served twice as chair oft the Transportation, Communications, and Public! Works Policy Committee. Parra currently serves as state director for Cal Cities' South San Joaquin Valley Division andi is currently president of the Cal Cities Latino Caucus. Council plans, ande ensures effective administration. City of Orange Cove Residents City Council City Manager Daniel Parra Assistant City Manager Dario Dominguez City of Orange Cove Organizational Chart City Clerk/HR Cynthia Cisneros Police Chief Javier Pena PW Director Dario Dominguez Water, Sewer, and Waste Services Streets Parks Engineering Planning Director Finance Director Shun Patlan Vacant Administration Utility Billing Payroll Grants Audit Police Officers K-9 Unit Animal Control Community Development Planning Code Enforcement Budget Presentation OR 2024-2025 Operating Budget Ame76,2074: Message From the City Manager 2 2023-24 Highlights Exciting developments projected for Orange Cove Staff is committed to working within a balanced budget and exploring ways to expand programs and service Cay of Grange Cu 6/26/2024 Overview Economic Outlook Department Overview Budget Summary Council Options EtyefOrange fove 5/36/2174 Economic Overview Inflation, tabilszation of prices. Wage Growth: Unemployment: Stock Markets The annaali infation rate for the Uniteds States was 3.45 foc the 1Z: months Ending Aprit 2024. This fate a: slight decrease from the previous rate af 3.55, indicatinga Average vrages in Aprilz 20Z41 were up by nearly 43 from the previous year. The unempdymen. rate in thel United! States ruse to 3.98 in February2024, the highest level since. Jaray 2027.Thé Cansressional Budget Oftice epects unemplayment toj jump (04.43 6 the fourth cuarter of 2024, ad remain ciose tol that levei throigh 2025. The: stocks macket ist erpected to continue its! bullish momentm, with the! 56P5 500 up 1DE year- to-date a of. June 2024, despite mixede ecanomic data- DRy afa Orange Eche 6/76/2024 California Budget Projected Shortfall: approximately: $44.91 billion. Budget Cuts: Thel May Revision estimates that the budget shortfall for the fiscal year 2024-25 has grown by approximately $7 billion from the January Proposal to To address the shortfall, the revised budget proposes cuts in one-time spending by $19.1 billion and ongoing spending by $13.7billion through 2025-26. The Govemor's revised budget proposal alms to dlose both this year's remaining $27.6 billion budget shortfall and next year's projected $28.4 billion deficit Balanced Budget Over Two Years: while preserving many key services. CKy ofC Oranpe Cove 6/26/2024 Local Insight Balanced Budget: The City of Orange Cove Is presenting a balanced budget for the fiscal year 2024-2025, witha total budgeted revenue of $3.6 million in the General Fund. The! budget reflects the city's commitment to fiscal responsibitity and Orange Cove has experienced a slight population decline from 9,680 to 9,635 Despite the recent decline, the ctty has grown by 34% since 2000, indicating The Orange Cove unemployment trends higher than national statistics, local residents have been impacted disproportionately by pandemic and economy. sustainable financial planning. Local Statistics: long-term growth. between 2021 and 2022, a decrease of 0.5%. Ctycrorange Con 6/26/2024 Revenue Projections $3.6m General Fund $4m Enterprise Fund $15m Special Revenue Funds $2.6m Tax Revenue $520,0001 Fees and Reimbursements $210,000 Grants $340,000 Other Revenue $1.9m Water $1.3m Wastewater $770,000 Disposal Impact Fees Capital Projects Grants Cryoo Cange Cove 6/76/2024 Expenditure Projections $57,000 Projected Step Increments $76,000 Increases to Health, Dental, & Vision Insurance $38,000 Increases CalPERS $30,000 Increases to Workers Comp $32,000 Increase to Liability Included in Status Quo Payroll Budget $230,000 Insurance Cyoro Oranpe COA 6/26/2024 Department Overview Cy cf Orange Cow 6/26/3024 Department Overview Public Safety 294 Administration 9 Community Development 54 Parksand Recreation 2% Percentage of Operations $8.5m in Payroll. Supplies, and Services Public Works 55% 10 Crycrorange Cow 6/26/2024 Public Works Infrastructure projects, and Water, Sewer, Disposal services Staffing 13FTE Staff Highlights Funded by Enterprise, Measure C, TDA, and' General Fund Oversees Utility Service and Infrastructure Projects for the City Requests Adopting Chief Water Operator and Trainee that were authorized in 2023/24 One-Time Intersection mprovements (90% Grant funds) 11 Ory of Orange Cove 6/16/2024 Public Safety Police, Fire. and Animal Control Staffing 17FTE Staff 1FTE Officer On Hold Pending Increases in Revenue/Grants Highlights The Police Department's expenses are funded by General Fund, Measure 0 and COPS'SLESE. Secured $2m in funding for new police station Requests Adopting FT Animal Control. gfficer authorized part-time) in 2023-24 (Formeriy $9,000 $55.000 Animal Patrol Control yehicle (One-Time) (One-Time) SOAnimal Control Vehicle (Donation) Equipment 12 Gty cfOrange Cow 6/76/2024 Community Development Includes Engineering, Planning. and Inspection Staffing 2FTEStaff Highlights Funded through General Fund and offset by Building Permits, Plan Checks, and Inspection Fees Requests Nor requests for 2024-2025 13 City ofo Orango Cove 6/16/2024 Parks and Recreation Community engagement including Recreation Programs, community Center and Senior Center Staffing Part-Time staff overseeing community center, senior center, and recreation programs Highlights Funded through General Fund taxes and recreation fees Requests $175,000 Splash Pad at Eaton Park using Impact Fees 14 CKy of Orange Cove 6/26/2024 Administration Includes City Councit, Finance, and other Administrative Staff Staffing 8FTES Staff Highlights Open Finance Director Position Requests Adopting Field Assistant/Clerk position authorized in 2023/24 (Formerly part-time) 15 CKyororante Cove 6/36/2024 Budget Summary Presenting a Balanced Budget $230,000 in Increases for the Status Quo Budget . 3.0 FTE Net Changes in Staffing from Prior Year $300,000 One-Time Investments in Parks, Public Safety, and Animal Control from General Fund and Impact Fee Balances Splash Pad at Eaton Park Patrol Vehicle Animat Control Center and' Vehicle Intersection Improvements 16 Gtyoro Oange Cove 6/776/2024 Finance and Budgeting Policy Financial Goals Tomaintain: at financially viable City that can maintain quality municipal services to Cityof Orange Cove residents Tor maintain and enhance thes sound fiscal condition of the City Operating Budget Policy Goals The City of Orange Cove will adopt al balanced budget byJ June 300 ofeach year. Current revenues will bes sufficient to support current operating expenditures. The City will projecti its equipment replacement andr maintenance needs fort the next five years and will update this projection eachy year. From this projection. a maintenance andr replacement Allow appropriation: adjustments during they year with the City Council approval, eachr request to The Citywille estimate its annual revenue by an objective, analytical process utilizing trend, Because revenues, especially those of the General Fund, are: sensitive to both! local and regional economic conditions, revenue projections will be adequately conservative One-time revenues will be used for one-time expenditures only User fees will be adjusted annuallyt tor recover thet full cost of services provided, except when the City Council determines thata as subsidy from the General Fundi is int the publici interest The Citywill maintain al level ofe expenditures that will provide the public well-being and safetyof schedule will! be developed andi followed. include at fiscal impact analysis judgmental, and statistical analysis as appropriate the community Reserve Policies The City will maintain a General Fund Reserve of $2,000,000. The primary purpose of this reserve ist to protect the City's essential service programs andi funding requirement during periods of economic downturn or other unforeseen catastrophic costs. Council approvali is required before expending general fund or contingency reserves Utility Rates and Fees Policies The Citywill set fees and user charges for each enterprise fund ata al level that supports thet total direct cost ofi the activity. Indirect costs includet the costo ofa annual depreciation of capital assets and overhead charges Utility rates will be established, reviewed and updated annually Short-term Debt Policies The City may uses short-term debt to covert temporary or emergency cash flow shortages. All short-term borrowingwill: bes subject to City Council approval by ordinance or resolution prior to The City mayi issue inter-fund loans rather than outside debti instruments to short-term cash flow needs. Inter-fund loans will be permitted onlyi if an analysis oft the affectedi fundi indicates excess funds are: available andt the use oft theset funds will noti impact thet fund's current final commitment operations. Interest rate will bes set by City Council. Long-term Debt Policies The Citywill confine long-term borrowing to capital improvements that cannot be financed by Where possible, the City will use special assessments, revenue, or other self-supporting bonds, Proceeds from long-term debt will noth beu usedf for current on-going operations current revenues and general obligations bonds Investment Policy Itist the policy of the City of Orange Cove's officet toi invest public funds ina accordance with the governing statutes andi in such a manner. as to obtain the highestinvestment. return possible consistent: with the safety and liquidity objective outlined ini this policy. Scope This investment policy applies to all financial assets oft the City of Orange Cove. These funds are accounted fori in City of Orange Cove's Comprehensive Annual Financial Report andi include: General Fund. Special Revenue Funds. Capital ProjectFunds. Enterprise Funds. Trust and Agency Funds. Any newi fund created byt the legislative body, unless specifically exempted. Prudence Investments shall ber made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion andi intelligence exercise int the management ofi their own affairs, noti for speculation, butf for investment, considering the probable safety of their capital as well as thep probable income to be The standard of prudencet tol be used byi investment officials shall be the "Prudent Person" standard and shall be applied int the context ofr managing an overall portfolio under prevailing economic conditions ati the moment ofi investment commitments. Investment officers acting in accordance with written procedures andt thei investment policy ande exercising due diligence, shall be relieved of personal responsibilityi fora an individual security's credit risk or market price changes, provided deviations from expectations are reported inat timely fashion and appropriate actioni ist taken to control adverse developments. In determining whether an Investment official hase exercised prudence with respect to an investment decision, the determination: shall be madet takingi into consideration thei investment of alli funds over which the official hadi responsibility rather than a consideration as tot the prudence ofas singlei investment, and, whether thei investment decision was consistent with the written investment policy of the entity. The City's investments will bei in accordance with all state statutes governing thei investment of public funds. The City shalli investi its cash witht three objectives, listedi in order of priority: 1. Safety. Safety of thep principal investedi is thep primary objective toi insure against loss. AlL investments must bef fullyi insured, guaranteed, or collateralized. Inorder to obtain this objective, they portfolio will be diversified' to guard against losses ina any one. security class. The City seeks to maximize protection afforded byt the FDIC and the State's Public Deposit Protection Commission on 2. Liquidity. The City's portfolio will remain sufficiently liquidt to enable the Cityt to meet all operating requirements, which might ber reasonably anticipated. Investment maturities shall be matched to anticipated cashi flowr requirements whenever possible. At a minimum, the City will" "ladder" derived. Objectives its depositoryaccounts. investment maturities to coincide with cash outflow needs andt to ensure: ac consistent minimum 3. Return on Investment. The City'si investment portfolio shalla attaina ar market-average rate ofr return throughout! budgetary and economic cycles, takingi into account the cashi flow characteristics oft the City and shall be ink keepingwith: accepted financial management practices and procedures. Authority to manage thei investment program is granted toi the Finance Director hereinafter referredt to as Responsibilityt fort the operation ofthe investment program is hereby delegated to thel Investment Officer who shall acti ina accordance with thisl Investment Policy. Officers will prepare monthly investment reports All participantsi int thei investment process shall seek1 to acti responsibly as custodians of the public trust. No officer or designee maye engage in ani investment transaction except as provided undert thet terms oft this balance int thel liquid portion of the portfolio. Investment Authority and Delegation investment officer as designated by City Code. and other special reports as may be deemed necessary. policy and supporting procedures. Ethics and Conflicts of Interest Employeesi involvedi ini thei investment process shall refrain from any personal business activityt that could conflictwith thep proper execution oft thei investment program, or which could impair their ability to make impartiali investment decisions. Thel Investment Officer shall disclose any material financiali interesti in financialinstitutions that conduct business witht the City, and they shall further disclose any personal financiaV/investment positions that could be related tot thep performance oft the City's portfolio. Authorized Investments The City's investments shall be consistent with the State Policy of California: Certificates, notes, bonds, or other obligations oft the United States or its agencies, or ofany corporation wholly owned byt the government of the United States, such as: Treasury bills. Treasury bonds. Government! National Mortgage Association bonds. Federal Home Loan Bank notes and bonds. Federal National Mortgage Association notes, debentures, and guaranteed certificates of Obligations of any other govermmentsponsored corporation whose obligations are or may become eligible as collaterali for advancesi to member banks as determined byt the Boardo of Federal Farm Credit Banks consolidated system-wide bonds and discountnotes. Federal Home Loan Mortgage Corporation bonds and discount notes. participation. Governors of the Federal Reserve System, such as: Federally Insured Certificates of Deposit (Local Agency Investment Fund) California criteriai fore eligiblei investments such as: Continuously! investing aj portion oft the portfolio inr readily available funds such as thel LAIF The Cityr may alsoi investi in other. Joint Powers Authorities (JPAS) that meet the State Policy of California Asset Management Program (CAMP), a California Joint Powers Authority (JPA) established in: 19891 to provide professional investment services to California public agencies. CAMP offerst two primary investment options: CAMP Pool: Af fully liquid, stable net asset value (NAV) investment emphasizing daily liquidity and safety of principal. Ith holds an AAAmr rating CAMP Term: Designed for agencies with known cashi flows, this fixed-rate, fixed-term investment option offers securities with maturities ranging from Investment principal andi interest are paid at maturity, with an automatic sweep from Standard &F Poor's. 60 days to one year. Iti is ratedA AAAfby Fitch. intot the CAMPE Pool. Safekeeping and Custody Maximum Maturities Securities shall be helda ata ar major national bank (such as Bank of New' York, fore example). The City's objectivei ist tol holdi investments to maturity. The securities ini the portfolio willbe' laddered" and No single security will be purchased with ar maturity date moret thant fivey years fromi the date of purchase. These reviews provide internal control by assuring compliance with the established policies, procedures, The City Council will meet on a quarterly basis for review of thei investment portfolio and performance. The Finance Director will provide ar reports summarizing investment: activity, which will demonstrate compliance will attempt to match investments with anticipated cashi flow requirements. Internal Controls and prudent investment practices as outlined above. with the City's Investment Policy. Performance Standards Thei investment portfolio will be designed to obtain an average rate of return during budgetary and economic Thei investment strategy is active. Given this strategy, the! benchmark used byt the Treasurer to determine performance levels will be the average return on thel LAIF (Local Agency Investment Fund). Yield cycles consistent with thei investment objectives and cashi flow needs. considerations. are: secondary, however, to legality, safety, and liquidity. Reporting Thel Treasurer shall provide the City Councilw with a quarterly report for review, whichy will demonstrate compliance with the City of Orange Cove's Investment Policy. This report will summarize the current performance of the portfolio for City as measured against the benchmark, includingt thet following: Al listing of individual seçurities held att the end oft the reporting period. Finalr maturity of alli investments listed. Earnings rate. Investment Policy Adoption The City of Orange Cove Investment Policy shall be adopted byt the City Council andi reviewed on an annual basis. Any significant revisions thereto shall be approved byt the Council Glossary The city's Budget contains specialized and technicali terminology that in some cases is unique to public finance and budgeting. This glossary maya assist ther reader in understanding thet terminology. A Accrual Basis of Accounting- - Revenues are recognized when both measurable and available; expenditures are. recorded when: services have been substantially performed or goods have been received andi the AdV Valorem Taxes (which means "accordingt to its value")-Commonly, referredi to as property taxes, are levied on both real and personal property according toi the property's valuation andt thet taxr rate.. Adopted Budget - Revenues and appropriations approved by the City Councili in. Junet fort the next fiscalyear. Agency Fund- - Used to account for assets held byt the city in af fiduciary capacity fori individuals, government entities and others. Suchi funds are operated by carrying outt the specifications of trusti indentures, statues, Allocated Costs - An expense charged by one department/division to another for services performed for expenditures ofag general nature that are charged to one main account and allocated1 to other liabilities incurred. ordinances, or other governing regulations. epartments/diwsions by as specifiedi formula. ofp preparinga an annual budget. make expenditures ofr resources. Annualize- -Taking changes that occurred mid-year and calculating their cost fora at fully year, for the purpose Appropriation-Ans authorization made byt the City Councilt that permits the cityt toi incur obligations andt to Arbitrage - Thei interest rate differential that exists when proceeds from ar municipal bond- - whichi is taxf free and carries al lower yield- - arei investedi int taxable: securities witha ay yield thati is higher. The: 1986 Taxi Reform Actr made this practice. byr municipalities illegal solely as ab borrowing tactic, except under certain safe- Assessed Valuation- - Ar municipality's property tax base statedi in dollars based on reale estate and/or other taxable business property for the purposes oft taxation, sometimes expressed. as ap percent of thet full market harbor conditions. value ofi thet taxable property within a community. Asset- Resources owned or held by a government that hasi monetaryvalue. Authorized Positions- Employee positions, which are authorizedi int the adopted budget tol be filled during Available Undesignated) Fund Balance- -This refers tot thet funds remaining from the prior yeart that are the year. available for appropriations and expenditures int the current year. B Bond- -Al long term1.O.U. or promise to pay. Itis ap promise tor repay as specified amount of money (thei face amount of thet bond) on ap particular date (the maturity date). Bonds are primarily used toi finance capital projects. Budget-Afinancial, plani fora a specific period of time (FiscalYear) that matches all planned revenues and Budget Amendment- -Al legal procedure utilized by City stafft to revise al budget appropriation. City staff has the prerogative to adjust expenditures within or between departmental budgets. Council approvali is required for additional: appropriation fromi fund balance or newi revenue sources. expenditures with various municipal services. C Capital Assets A Assets of significant value and having a useful life of several years. Capital assets are also Capital Improvements- - Expenditures related tot the: acquisition, expansion or rehabilitation of an element Capital Improvement Program (CIP)- -Ap plani for capital expenditures to provide fort the: acquisition, expansion or rehabilitation of an element of the city's physical plant tol be incurred overa at fixed period of Capital Outlay- - Expenditures relating tot the purchase of equipment, land and other fixed assets. Capital Project- - Major construction, acquisition, or renovation activities which add valuet toa government's physical assets or significantly increase their useful life. Also called capitali improvements. Capital Reserve- - An account used to segregate ap portion of the government's equityt to be usedi forf future capital program expenditures. The amount of capital reserve is roughly equal to the government's annual equipment depreciation and an amount identified as beingr needed forf future capital acquisition. Contingency- -A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted. Contractual: Services- - Services renderedt to ag government by private firms, individuals, or other governmental agencies. Examples include utilities, rent, maintenance agreements and professional Cost Recovery. - The establishment of usert fees that are equal to thet full cost of providing services. Debt Service -The cost of paying principal andi interest on borrowed money corngtoaProetemned called fixeda assets. of the government's physical plant; sometimes referred to asi infrastructure. several futurey years. consulting services. D paying schedule. Dedicated Tax- -At taxl levied to support a specific government program or purpose. Deficit- -The excess of an entity's liabilities overi its assets or the excess of expenditures or expenses over Department- -Ar major administrative segment of the city thati indicates overall management responsibiuty Depreciation-E Expiration int the service life of capital assets attributable to wear andt tear, deterioration, revenues during as single accounting period. fora an operation or ag group of related operations within af functional area. action of the physical elements, inadequacy or obsolescence. Development Impact Fees- -Those fees and charges generated by! building, development: and growth ina community. Included are building ands street permits, developmentreview fees, and zoning, planning and subdivision fees E Division -AU unit or organization thatr reports to a department. Employee Benefits - Contributions made by a government tor meet commitments or obligations for employee fringe benefits. Included aret the government's shares of costs for Social Security andt they various Encumbrance - Obligations int thet form of purchase orders, contracts or salary commitments thata are chargeable to an appropriation andi for which ap part oft the appropriation ist reserved. They cease to be Enterprise Fund- -Af fund establishedi to accounti for activities that aret financed and operated in ar manner similart to private business enterprises, where costs of providing services tot the public are recovered through user fees. The City of Orange Covei includes three enterprise funds whicha are the water utility, sewer Expenditures -L Utilization of fundr resources. Expenditures include operating expenses, debt service and Expenditure Category- -Abasisf for distinguishing types of expenditures. The majore expenditure categories used byt the Cityo ofOrange Cove are: salaries and benefits, services ands supplies, capital outlay, debt Expense - Charges incurred (whether paidi immediately or unpaid) for operations, maintenance, interest, or Financial Strategies - Method or means to guide the cityi in making financial decisions and to insurea secure financial future. Financial. strategies are fundamental policy guidelines regarding specific financial Fiscal' Year-At twelve-monthi time period signifying the beginning ande ending period for recording financial transactions. The City of Orange Cove has specified. July 1 through. June 30 as its fiscal year. Fixed Assets - Assets of long-term character that arei intended to continue to be held or used, such as land, Full-time Equivalent (FTE) Positions -Ap part-time position converted tot the decimal equivalent ofafull- time position based on: 2080 hours per year. Ahalft time position would be entered as .5 and would represent 10401 hours. Ifap position is requiredf for only 900 hours during they year, then the equivalent FTEi is Fund- A Afiscal and accounting entityf for which ther recording of financial transactions is madet for the purpose of carrying on: specific activities in accordance with ther requirements placed upon the use of pensions, medical andl lifei insurance plans. encumbrances whent the obligations are paid or otherwise terminated. utility, and disposal service. capital outlays. service/other (allocated costs). other charges. F issues that are accompanied by an implementation plan. buildings, machinery, furniture, and other equipment. derived by dividing 900 by 2080 and computed as anl FTEvalue of .43. financial resources. Fund Balance -The equity (assets minus liabilities) ofa a governmentali fund and fiduciaryf fund types. However, for budgtungpupoes.awonng capital definition of current assets minus current liabilitiesi is General Fund- -Af fund used to account fort ther major operating revenues and expenditures oft the city, except for thoset financial resources that are required tol be accounted fori in anotheri fund category. General General Obligation (G.O.) Bond -Al bond secured bya aj pledge of thei issuer's taxing powers (limited or unlimited). More commonlyt the general obligation bonds of local governments are paid from ad valorem property taxes and other general revenues. Considered the most secure of all municipal debt. Limited by Proposition 13t to debt authorized byt two-thirds vote int the case of local governments or a simple majority Generally. Accepted Accounting Principles (GAAP)- -Uniform minimum standards of andg guidelines for financial accounting andi reporting. They govern thet form and content of the! basici financial statements of an entity. GAAP encompasses the conventions, rules and proceduresi necessaryt to define accepted accountingr practices at aj particular time. Theyi include not only broad guidelines of general application, but also detailed practices and procedures. GAAP provides a standard by which to measure financial Goal-E Broad mission statements which define the purpose ofa a department. Governmental Funds- Typically used to account fort tax-supported governmental) activities. Thesei include the General Fund, Infrastructure- - The physical assets ofa government (e.g., streets, water, sewer, public buildings and usedi for the computations G Fundr revenues are derived primarily from property and other taxes. for State issuance. presentations. Special Revenue Funds, Capital Projects Funds and! Debt Service Funds. parks). L department. M operations. Line-item Budget- -Ab budget prepared along departmental lines thatf focuses on whati ist tol be purchased by Materials and Supplies - Expendable materials and operating supplies necessaryt to conduct departmental Measure C-Countywide V2 cent sales taxi imposed in Fresno Countyi for transportation: for twenty years. Measure O-A$ $95 parcel assessment imposed byt the city of Orange Covet to1 fund andi improve public safety. Itv was approved byt they voters inl November 2014V withe 67.6% oft the vote, andi included an expiration date of Nov. 30, 2024f for which voters would needt tor reauthorize ane extension to the assessment. Mello-Roos Bond- -1 The Mello-Roos (named after its legislative: sponsors) Community Facilities DistrictA Act of 1982 established: ar method where by almost every municipal subdivision of thes state mayi form as special, separate districtt toi finance al longl list of public facilities byt the sale of bonds andi finance certain public services onay pay-as-you-go basis. These Community Facilities Districts arei formed and bond issues authorized by at two-thirds vote of they property owners int the district. Typically, the only voters in a district are one or morer real estate developers who own or have an option on all of the land int the district. Bonded debt service and/ort the public services arep paidi for by special taxes levied ont ther real propertyy within the district. As the developer subdivides ands sells oft thel land the newp property owner assumes thet tax burden. Modified Accrual Basis - The accrual basis of accounting where revenues are recognized when they become both measurable" and available". to finance expenditures oft the current period. Allg governmental Objectives -As simply stated, readily measurable statement of aim ore expected accomplishments with the fiscaly year. A good statement of objective shouldi imply as specific standard of performance for ag given Operating Expenses -The cost of personnel, materials and equipment required fora a departmentto Operating Revenue- - Funds that the government receives asi income to payf for ongoing operations. It includes suchi items as taxes, fees from specific services, interest earnings, and grantrevenues. Operating funds and agency funds are açcounted for usingt the modified accrual basis. 0 program or stated goal. function. revenues are used1 to pay for day-to-day services. P. Performance Indicators - Specific quantitative and qualitative measures of work performed as an objective Performance Measure - Data collected to determine how effective or efficienta a program isi in achievingi its Personnel Services - Expenditures for salaries, wages, and fringe benefits of ag government's employees. Program -Agroup of related activities performed by one or more organizational units for the purpose of Program Performance Budget- -Amethod of budgeting wherebyt thes services provided to the residents are broken downi ini identifiable: service programs orp performance units. Aunito can be a department, a division, oraworkgroup. Each program has an dentifiable service or output and objectives to effectively provide the service. Performance indicators measure the effectiveness and efficiency of providing the service byt the ofs specific departments or programs. objectives. accomplishing at function for which the government is responsible. program. R Redevelopment. Agency- -AL legislatively established: subdivision of government established to revitalize blighted ande economically depressed areas ofa community andi to promote economic growth. Tax Allocation bonds are issued to payt the cost of land and building acquisition andt their redevelopment and are paid byt thei incrementau increase inj property1 taxi revenues produced byt thei increase assessed value of the area afterredevelopment. Redevelopment. Agencies may also sell Housing Mortgage Revenue Bondst to Reserve- An account used to designate a portion oft thet fund balancet for a specific future use andi is financel housing units withini the area, 20% of whichr must! bei for low-cost housing. therefore, nota available for general appropriation. Resolution- -As special ort temporary order ofal legislative body; an order ofal legislative body requiring less Revenue -Increases inf fund resources. Revenue includes income from usert fees, taxes, permits and other legal formality than an ordinance or as statute. sources. S Self-Supporting. Activities - Ane enterprise. activitywhere all service costs (including principal andi interest Special Revenue Funds - Used to account for revenue derived froms specific taxes or other earmarked revenue: sources (other than expendable trusts ort for major capital projects) that are restricted byl law or Status Quo Budget- -Amethod of budgetingy wherebyt the prior allocations for budgets are carried from one fiscaly year tot ther nexta and captures contractual changes without adjusting baseline budget allocations. Payroll and Benefits are recalculated based on anticipated career step allocations, any agreed upon negotiated: salary adjustments with labor groups, and updated benefitr rates from providers. Ito does not include any allocation changes for non-payroll items and one-time budget items from thep prior year are removed.. As status quo budget identifies the changes in costs for continuing operations swithoutmaking: any Subsidy- - Supplemental resources provided to ensure adequate funding when anticipated expenditures Supplemental Appropriation- -Ana additionala appropriation made byt the governing body after the! budget Taxl Levy -The resultant productwhent thet taxr rate per one hundred dollars is multiplied byt thet taxi base. Taxes -( Compulsory charges levied by a government fort the purpose off financing services performedi fort the common benefit of they people. This term does noti include specific charges made against particular persons Transfer In/Out- A Amounts transferredi from one fund to another to assisti int financing the: services for the debt payments) are covered solely from the earnings of the enterprise. administrative actiont to expenditures for specified purposes. changes to staffing or accommodating requests. exceed revenues. year has started. T or propertyf fort the current or permanent benefit, such as special assessments. recipient fund. U Unencumbered Balance -The amount of an appropriation: thati is neither expended nor encumbered. Itis User Fees -Payments made by users or customers of publicly provided services that benefit specific individuals. These: services exhibit' "public good" characteristics. Examples of user fees arei fees paid for essentially the amount of money still available fori future purposes. recreational activities or building fees. Budgeted Positions TITLE CIYCOUNCIL MAYOR MAYORPROTEM COUNCIL MEMBER PUBLICI WORKS PWDIRECTOR/ASST. CITY MANAGER ASSISTANT PWI DIRECTOR CHIEF PLANTWATER OPERATOR MAINTENANCE WORKERI MAINTENANCENCEWORKERI MAINTENANCE WORKERIII PUBLICWORKS SUPERVISOR STREET SWEEPER WASTEWATERI PLANT OPERATORII WASTE WATER PLANT OPERATOR TRAINING WATERS SYSTEM OPERATOR PUBLICSAFETY POLICECHIEF SERGEANT 2023/24FTE 2024/25 FTE CHANGE 1 1 3 1 1 0 3 1 1 1 1 1 0 1 1 3 11 0 1 1 1 1 1 1 1 1 1 2 0 42 1 1 3 1 1 1 3 1 1 1 1 1 1 1 1 3 11 1 1 1 1 1 1 1 1 1 1 2 1 46 0 0 0 0 0 1 0 0 0 0 0 0 1 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 1 4 POLICE OFFICER(1FTEF FROZEN) ANIMAL CONTROL OFFICER POLICE RECORDS CLERKI POLICE RECORDS CLERKII COMMUNIYOBAOAENT PLANNING DIRECTOR CITYINSPECTOR ADMINISTRATION CITYMANAGER CITYCLERK/HR FINANCE DIRECTOR ASSISTANT FINANCE DIRECTOR SENIOR ACCOUNTING TECHNICIAN ACCOUNT CLERKII FIELD ASSISTANT/OFFICE CLERK GRAND TOTAL Salary Schedule TITLE A B 5% 22.24 3,854.76 46,257.12 22.24 3,854.76 46,257.12 18.43 3,194.10 38,329.20 20.32 3,521.70 42,260.40 29.12 5,048.30 60,579.57 17.10 2,964.78 35,577.36 18.20 3,154.06 37,848.72 20.54 3,559.92 42,719.04 16.28 2,821.00 33,852.00 C 5% 23.35 4,047.50 48,569.98 50,998.47 23.35 4,047.50 48,569.98 50,998.47 19.35 3,353.81 40,245.66 42,257.94 21.33 3,697.79 44,373.42 46,592.09 30.58 5,300.71 63,608.55 66,788.98 17.96 3,113.02 37,356.23 39,224.04 19.56 3,390.40 40,684.80 42,719.04 21.56 3,737.92 44,854.99 47,097.74 17.09 2,962.05 35,544.60 37,321.83 D 5% 24.52 4,249.87 24.52 4,249.87 20.32 3,521.50 22.40 3,882.67 32.11 5,565.75 18.86 3,268.67 20.54 3,559.92 22.64 3,924.81 17.94 3,110.15 E 5% 25.74 4,462.37 53,548.40 25.74 4,462.37 53,548.40 21.33 3,697.57 44,370.84 23.52 4,076.81 48,921.70 33.72 5,844.04 70,128.43 19.80 3,432.10 41,185.24 21.56 3,737.92 44,854.99 23.78 4,121.05 49,452.63 18.84 3,265.66 39,187.92 ACCOUNTINGTECHNICIAMIVBLDG HOURLYRATE MONTHLYRATE ANNUAL RATE HOURLYRATE MONTHLYRATE ANNUAL RATE ACCOUNT CLERKI HOURLYRATE MONTHLYRATE ANNUAL RATE ACCOUNTCLERKII HOURLYRATE MONTHLYRATE ANNUAL RATE SENIOR ACCOUNTINGIECHNICIAN HOURLYRATE MONTHLYRATE ANNUAL RATE DISPATCH HOURLYRATE MONTHLYRATE ANNUAL RATE POLICERECORDCIEKI HOURLYRATE MONTHLYRATE ANNUAL RATE POLICERECORD CLERKII HOURLYRATE MONTHLYRATE ANNUAL RATE SENIOR COORDINATOR HOURLY RATE MONTHLY RATE ANNUAL RATE 21.18 3,671.20 44,054.40 21.18 3,671.20 44,054.40 17.55 3,042.00 36,504.00 19.35 3,354.00 40,248.00 27.74 4,807.90 57,694.83 16.29 2,823.60 33,883.20 17.33 3,003.87 36,046.40 19.56 3,390.40 40,684.80 15.50: 2,686.67 32,240.00 ACCOUNTING TECHNICIAN II/DEPUTY CITY CLERK TITLE BUILDINGOFFICAL HOURLYRATE MONTHLYRATE ANNUALI RATE POLICEOFFICER HOURLYRATE MONTHLYRATE ANNUAL RATE CORPORAL HOURLYRATE MONTHLYRATE ANNUAL RATE SERGEANT HOURLYRATE MONTHLYRATE ANNUAL RATE LIEUTENANT HOURLYRATE MONTHLYRATE ANNUAL. RATE ANIMAL CONTROL HOURLYRATE MONTHLYRATE ANNUALI RATE A 22.93 3,974.53 47,694.40 24.34 4,218.24 50,618.88 30.25 5,243.96 62,927.49 33.40 5,790.17 69,481.98 39.40 6,828.50 81,942.02 18.41 3,190.72 38,288.64 B 24.08 4,173.26 50,079.12 25.55 4,429.15 53,149.82 31.74 5,501.74 66,020.86 35.07 6,078.59 72,943.10 41.36 7,169.21 86,030.46 19.33 3,351.16 40,213.89 C 25.28 4,381.92 52,583.08 55,212.23 26.82 4,649.08 55,788.93 58,557.82 33.32 5,775.74 69,308.93 72,770.05 36.82 6,381.44 76,577.28 80,406.14 45.58 7,901.09 94,813.06 99,550.46 20.30 3,518.81 42,225.66 44,345.60 D 26.54 4,601.02 28.15 4,879.82 34.99 6,064.17 E 27.87 4,831.07 57,972.84 29.56 5,123.18 61,478.14 36.71 6,363.41 76,360.96 40.58 7,034.01 84,408.06 50.25 8,710.49 104,525.82 22.39 3,881.14 46,573.70 38.66 6,700.51 47.86 8,295.87 21.32 3,695.47 Capitallmproyement Plan Schedule of Debt Governmental Activities Special Assessment Bond Payable Inl March 1990, the Cityi issued $2,450,6841 ins special assessment bonds with interestr rates at 5% payable semi-annually. Thep proceeds were used tot finance as sewer plant expansion project. These bonds are payable from assessments on the property owners within the City. Years ending in. June 30, Principal S 85,000 88,000 93,000 98,000 443,000 888,000 $ 214,250 Interest 38,225 33,900 29,375 24,600 45,775 Total 123,375 123,225 121,900 122,375 122,600 488,775 1,102,250 2022 2023 2024 2025 2026 2027-2030 81,000 $ 42,375 $ S PG&E Street Lights Loan In2015, the City financed $21,238 from Pacific Gas & Electric fori thel LED Street Lights project. Ycars ending in. June 30, Principal Interest Total $ 2,178 2,178 2,178 908 7,442 2022 2023 2024 2025 2,178 $ 2,178 2,178 908 7,442 $ Business-Type Activities 1995 Orange Cove Public Financing Authority Revenues Bond Payable agreement with the Authority with loan payments plusi interest due semiannually. In1 1995, the Cityi issued $907,6501 in revenue bonds with interest rates at 4.5% payable semi-annually thru 2035. The proceeds were used toi finance al Water System Improvement Project. The Citys signed al lease Years ending in June 30, Principal 26,500 28,000 29,000 30,500 173,500 170,864 483,864 Interest 22,061 20,835 19,553 18,214 68,794 25,134 197,822 Total 48,731 48,561 48,835 48,553 48,714 242,294 195,998 681,686 2022 2023 2024 2025 2026 2027-2031 2032-2036 25,500 $ 23,231 S 2005 Certificate of Participation Water Loan Thei interest ratesi is at 4.125% payable semi-annually. In. July 2005, the City borrowed $425,000 from thel U.S. Government toi facilitate water plant improvements. Years ending in. June 30, Principal 40,673 $ 41,884 43,121 44,423 45,736 28,333 244,170 S 24,886 Interest 7,472 $ 6,261 5,024 3,721 2,408 Total 48,145 48,145 48,145 48,144 48,144 28,333 269,056 2022 2023 2024 2025 2026 2027-2031 2024-2025 Proposed Operating Budget