CITYOF  CITY OF. JACKSON City Council Meeting Minutes April 24, 2023  JACKSON CALIFORNIA Mayor and Council Members Steve McLean, Mayor Chad Simmons, Vice Mayor Max Godde, Council Member Connie Gonsalves, Council Member Bob Stimpson, Council Member ABSENT: None  John Georgette, City Clerk StaffMembers: Joanna Gin, City Attorney Yvonne Kimball, City Manager Bree Wilder, Public Works Superintendent Dale Fishback, Interim Fire Chief Chris Mynderup, Police Chief Carleen Kirkpatrick, Administrative Assistant  Mayor McLean called the meeting to order at 7:02 p.m. PLEDGE OF ALLEGIANCE TO THE FLAG. Mayor McLean led the Pledge of Allegiance. 1. APPROVAL OF AGENDA.  Motion to approve the City Council. Agenda dated April 24, 2023 as presented. Moved by  Gonsalves, seconded by Godde, and carried by a. 5t0 01 vote:  AYES: McLean, Simmons, Godde, Gonsalves, Stimpson  NOES: None ABSENT: None ABSTAIN: None  2. PUBLIC MATTERS NOT ONTHE AGENDA.  Discussion items only, no action will be taken. Any person may address the Council at this time on any subject within the jurisdiction oft the City Council. Please note - there is a three (3) minute limit. Residents ofJackson View Subdivision (Chris Carmine, JeffBlack, Jeanne Wilson, Kathy Winnie, Greg Paulson, &. Jackie Friday) expressed safety concerns within their community due to unfinished actions on Thomas Drive, Emerald Drive, and Goldstone Drive, causing trip hazards to elderly and disabled residents, guests/family, delivery drivers, landscapers, and potentially emergency responders. They provided multiple examples of minor to severe injuries that have already occurred. They advised ofa few residents unable to safely traverse sidewalks to access their mailboxes that choose to drive from two or three houses away to avoid injury. Developers are not expected to complete the streets until all homes on both sides are completed, which does not provide a clear expected completion date. They would like council to review the Subdivision Approval Agreement (Sept. 14, 2015) for a modification  block that would allow fora a timelier completion oft the streets.    April 24, 2023 City Council Meeting Minutes  Mayor McLean inquired ifthe developer has been contacted and residents advised they have with no success. Residents advised there are approximately 15 homes remaining to be built, with about 5 homes being completed each year, resulting in an estimated 3 years until all construction is complete before the developers agree to complete the streets. Councilmember Stimpson and Mayor McLean both stated  will do what they can to assist with this situation.  they  Mayor McLean asked for further public comment and received none.  3. CONSENT CALENDAR.  Items listed on the consent calendar are considered routine and may be enacted by one motion. Any  item may be removed for discussion at the request ofa Council Member. Councilmember Godde requested to abstain from Check #15847.  Councilmember Gonsalves requested to abstain from the March 27, 2023 minutes, as she was not City Manager Kimball advised a minor technical error was made in the total listed on the agenda for the March Expenditure Report and should reflect the grand total in the agenda packet of$354,613.401 rather Motion to approve the Consent Calendar dated. April 24, 2023 as presented. Moved by Gonsalves,  present for that meeting.  than the benefits total of$191,773.03.  seconded. by Godde, and carried by a. 5to 01 vote:  AYES: McLean, Simmons, Godde, Gonsalves, Stimpson  NOES: None ABSENT: None ABSTAIN: None  a. Approval oft the March 27, 2023 Meeting Minutes. b. Receive Treasurer's Report for. January 2023.  Approval ofE Expenditure Report in the amount of $204,866.60. d. Approval of March Payroll Expenditure Report ini the amount of $354,613.40. e. Receive Building Department Monthly Report for March 2023. Receive Fire Department Monthly Report for March 2023. Receive Police Department Monthly Report for March 2023.  h. Acknowledgement ofal letter ofs support for AWA to search fora a planning grant to possibly Resolution 2023-14 Authorizing City Staff Seeking Financial Assistances (Grant) from The State Water Resource Control Board Drinking Water State Revolving Fund (DWSRF) for the City's"Martell Reservoir Replacement" Project and Designate the City Manager to File and Execute Documents. [Replacing Resolution 2019-27 per Water. Boardreques!)  increase water treatment capacity.  4. ADMINISTRATIVE REPORTS. expected to be taken by the Council.  This section is to provide staff an opportunity to present oral status reports on issues. No legal action is    April 24, 2023 City Council Meeting Minutes  Public Works Superintendent, Bree Wilder - The line is good for the sewer on Main Street. Public Works is continuing to investigate the problem with water coming up under the road on Vukovich it rains. Wilder and City Engineer Ospital have had core samples taken to assist with determining the cause. Councilmember Stimpson inquired about the warranty and Wilder advised the core samples are to help figure out the substructure and cause. They have determined the leak is not related to any water line. Vice Mayor Simmons inquired about the city: street sweeper and Wilder advised it is expected in. June or. July. Mayor McLean asked for clarification ift the leak is due to some kind of natural occurring water and Wilder advised there is some kind of water channel under the road. Police Chief, Chris Mynderup This week is National Crime Victims' Rights Week. Acknowledgement was given to Amador County District Attorney Victim Witness Services and Operation Care. Wednesday and' Thursday, CHP's"Every 15 Minutes" program begins, educating local teens oft the dangers ofc distracted and drunk driving. Wednesday they willl be at Argonaut High School where will conduct a mock crash site, land a helicopter, and have other activities. One kid will be removed they from class every 15 minutes, sending the message about how many people we lose int the US due to distracted driving. Thursday will be at Amador High School with an assembly, picnic, a first responders booth, and food trucks. Saturday, PD will be assisting with road safety as the Wagon Train comes to town, visiting Main Street, the Senior Center, and ending at Laughton Ranch. Sunday, the Wagon Train will return for the parade and scheduled events downtown. Mayor McLean asked how many wagons Interim Fire Chief, Dale Fishback - A fire broke out in one oft the homeless encampments on the Oro De Amador property owned by the city and burnt debris will need to be removed. The new Fire Engineer has been hired. For "Every 151 Minutes", Fire will be simulating a full emergency scenario for students in hopes ofp personalizing the full impacts and dangers ofdistracted/drunk driving. Councilmember Stimpson inquired about the location for kids taken out ofclass in that program and ChiefFishback confirmed they are taken to a staging location for the full impact to classmates and families, with no cell phone or outside contact. Fire assisted with the clean-up day at the Cemetery, raking, cutting down Councimember Gonsalves inquired about the fire in the encampment ift the conditions had been drier, how many encampments are currently in that area, and the frequency with which they are being encouraged to move on. Chief Fishback advised the Homeless Outreach Coordinator Christine Platt can address this question at the next council meeting. Police ChiefMynderup advised there are currently about eight individuals at this camp, with about four or five camps. Vice Mayor Simmons asked ifthe individual responsible for the fire will be prosecuted or charged. Mynderup advised the fire was accidental due to a candle that was left burning in his tent, and the only losses were his own possessions. Public Comment: Lana Vukovich advised the dumpsters at the surgery center have been broken into again, and Aces Waste Management advised this is occurring often. Police ChiefMynderup advised  when  Way  and Debby Collins advised the total wagons will be eight.  trees, etc.  they are doing what they can to address these concerns. City Attorney, Joanna Gin-1 Nothing to report. City Manager, Yvonne Kimball - Reported a few items:  PW Supt. Wilder, Admin Asst. Kirkpatrick, City Engineer Ospital, and herselfmet with Caltrans last week regarding creek dredging along South Avenue and other Caltrans rights-of-way. Caltrans is    April 24, 2023 City Council Meeting Minutes  willing to go through the process but expects it to take six years. Kimball advised Caltrans that six years isu unacceptable. A follow up meeting is planned fort this. June. There is a possibility fora city partnership to potentially speed up the process. Kimball added that advised Senator Alvarado-Gil'said Dana Jorgenson was present during our meeting with Caltrans. PW Supt. Wilder took the Caltrans Public Information Officer on a couple site visits following the meeting. Councilmember Stimpson advised not to expect it to move much quicker due to EPA and other agency concerns. Councilmember Gonsalves stated the delays should all be bypassed due to the FEMA emergency. Mayor McLean encouraged continued pressure on Caltrans with concerns for next winter's flooding possibilities. He PW Supt. Wilder is working with City Engineer Ospital and DTSC for a water drain replacement under Hwy 49 in. July, which is a good example of! partnership between the city, other state agencies, and local Design Review Committee met last Friday for paint on 1 Main Street and building permits and signage at 30 Main Street. Both items were approved unanimously. 1 Main Street will be painted the same PW Supt. Wilder and Admin Asst. Kirkpatrick are continuing to work on submissions to FEMA for City Manager Kimball began the International City & County Manager Association'sl Leadership Academy. She is a credentialed city manager through this organization and after 15 years is committed Today, Kimball attended Shirley Dajnowski surprise 100th birthday party. Councilmember Gonsalves wished Ms. Dajnowski well. ChiefMynderup advised of Ms. Hernandez who is turning 107 years old  encouraged stafft to involve Senator Alvarado- Gil who lives in our county.,.  property owners.  colors the old courthouse was recently painted.  assistance due to flood damage.  to continued learning.  as well. Kimball advised the city also recently sent a card to resident Paul Jones.  5. COUNCIL REPORTS.  This section is to provide Council members an opportunity to present reports on their activities and to Councilmember Gonsalves - The Chamber ofCommerce is hosting the Motherlode Car Show on 20th with 145 cars registered. There will be food trucks, a band, Ione Rotary beverage stand, fire May department hot dog stand, and the Sheriff's department will have emergency vehicles for visitors to inspect. Hotels are selling out sO there are a lot ofout oftowners expected for ai nice turnout. Councilmember Godde - Attended Cemetery Committee meeting on April 4th. Eight people volunteered for the cemetery clean-up day on the 15th. Attended the. JVID (Jackson Valley Irrigation District )monthly board meeting on the 12th and provided an update on the wastewater plan- things are running well with no major violations since 2019. On April 19th, he met with Virginia Manner and a representative from Saint Sava on Clinton Road at the townhomes to view the creek bank erosion.  request item be placed on future agendas.    April 24, 2023 City Council Meeting Minutes  Councilmember Stimpson - Hel has been working with LAFCO and attended a meeting a week and a Vice Mayor Simmons - ACRA meeting was cancelled. The cemetery clean-up on Saturday reminded him of previous events with: more volunteers, as they continued to dwindle in numbers each year. He would like to see a greater outreach for volunteers, utilizing social media platforms such as Facebook and Instagram. Thanks to the fire department for bringing a fire truck out to the Celebrate Our Children event Saturday, where they doubled the attendance from approximately 350 inj previous years to over Mayor McLean - Attended an ACTC meeting with the school board. Attended a ribbon cutting on Main Street Jackson. Met with the Army Senator, Chiefs, and City Manager. Attended two additional ACTC meeting on goals and objectives. Attended al Mayor's Selection Committee for a position on LAFCO.  half ago to work on a few items.  700 this year.  Attended the Chamber Mixer, and just returned from a cruise to Mexico.  6. DISCUSSION CALENDAR.  For the record: Action minutes provide the necessary documentation of City Council actions and audio recordings are retained for those desiring more detail on particular agenda item discussions. These audio recordings provide an accurate and comprehensive backup ofCity Council deliberations and a. Second Reading ofOrdinance No. 728 amending City of Jackson Municipal Code Section 14.04.030 City Manager Kimball summarized the history oft this ordinance leading up to today and staff Mayor McLean asked for public comments and received none. Mayor McLean opened the item for Motion to adopt Ordinance No. 728 amending City of Jackson Municipal Code Section 14.04.030. Building Standards Code to revise the snowload. standard dated. April 24, 2023 as presented. Moved by Godde, seconded by Stimpson, and carried by a 5t0 0 vote:  citizen discussion.  Building Standards Code to revise the snowload standard.  recommendation to adopt the ordinance.  council discussion and received none. Mayor requests a motion.  AYES: McLean, Simmons, Godde, Gonsalves, Stimpson  NOES: None ABSENT: None ABSTAIN: None  b. Resolution No. 2023-11 Adopting a Mitigated Negative Declaration for the Sutter Street Extension City Manager Kimball introduced Ms. Van Parys. The presentation was led by Lindsey Van Parys and Brian Bacciarini ofGHD. (Presentation slides are made available on the city website, for reference.)  Project and Adopting al Mitigation Monitoring and Reporting Program.  Mayor McLean opened the item for council discussion.    April 24, 2023 City Council Meeting Minutes  Mayor McLean asked for public comments and received none. Mayor requests a motion. Motion to approve Resolution No. 2023-11. Adopting a Mitigated. Negative Declaration for the Sutter Street Extension Project and Adopting a Mitigation Monitoring and Reporting Program dated. April 24, 2023 as presented. Moved by Gonsalves, seconded by, Stimpson,  and carried by a Sto 01 vote:  AYES: McLean, Simmons, Godde, Gonsalves, Stimpson  NOES: None ABSENT: None ABSTAIN: None Program.  Resolution No. 2023-12 Establishing Fees, Program Schedule, & Staff Wages for the 2023 Swim City Manager Kimball introduced the resolution and advised the pool program has been brought back in house this year, after being run by ACRA last year. City hired aj pool director and assistant pool director who have hired all required lifeguards and got the program organized with city staff assistance (Admin. Asst. Kirkpatrick, Water Department Foreman Hoaas, and Finance department). Fees are slightly lower Mayor McLean opened the item for council discussion. Vice Mayor Simmons asked ifwe have hired two pool directors, and City Manager Kimball advised Daphne Parker was hired as the Pool Director and Skylar Dann as Assistant Pool Director. The city office will begin taking payments for lessons and Mayor McLean asked for public comments and received none. Mayor requests a motion. Motion to approve Resolution No. 2023-12. Establishing Fees, Program Schedule, & Staff Wages for the 2023 Swim Program dated April 24, 2023 as presented. Moved by Stimpson,  than last year under. ACRA.  passes in May.  seconded. by Godde, and carried by a. 5to 0 vote:  AYES: McLean, Simmons, Godde, Gonsalves, Stimpson  NOES: None ABSENT: None ABSTAIN: None  d. Civic Center improvement Phase II contract award.  City Manager Kimball advised this project will take care oft the ceiling and flooring in the Civic Center. PW Supt. Wilder added it will address the soffit areas outside, ceiling, alternates or countertops, interior Mayor McLean opened the item for council discussion. Councilmember Gonsalves asked ifall cabinets will stay the same. Pw Supt. Wilder confirmed. Vice Mayor Simmons asked about the large  and exterior painting, and all cracks.    April 24, 2023 City Council Meeting Minutes  discrepancy on paint costs between bidders, and PW Supt. Wilder advised the contractor had some Mayor McLean asked for public comments and received none. Mayor requests a motion. Motion to approve award of the Civic Center improvement. Phase II contract to. JPB Designs, Inc. dated. April 24, 2023 as presented. Moved by Stimpson, seconded by Godde,  miscommunication.  and carried by a 5t0 01 vote:  AYES: McLean, Simmons, Godde, Gonsalves, Stimpson  NOES: None ABSENT: None ABSTAIN: None  e. Introduction and first reading ofOrdinance No. 729 amending City of Jackson Municipal Code sections regarding cemetery prices, eligibility requirements for the Cemetery Committee and the City Manager Kimball introduced the ordinance, explaining the fees and expanding membership came at the request oft the Cemetery Committee. Itcan be difficult to get enough interest from volunteers to join the Cemetery Committee and the Design Review Committee, and preference for the committee will still got to. Jackson residents. The proposed ordinance addresses the DRC eligibility as well. Mayor McLean asked for public comments and received none. Mayor McLean opened the item for council discussion. Councilmember Gonsalves provided some history on the formulation oft the Design Review Committee from the Revitalization Committee back in 2007/2008. She added that she was glad to hear earlier that DRC has been meeting and advising on design matters. She indicated that DRC Motion to waive the reading of Ordinance No. 729 amending City of Jackson Municipal Code. sections regarding cemetery prices, eligibility requirements) for the Cemetery Committee and the Design Review Committee dated. April 24, 2023 as presented. Moved by  Design Review Committee. |Directed at the March 131 meeting.]  needs to stay active. Mayor requests ai motion.  Stimpson, seconded by Gonsalves, and carried by a. 5t0 0 vote:  AYES: McLean, Simmons, Godde, Gonsalves, Stimpson  NOES: None ABSENT: None ABSTAIN: None  - Authorization ofa additional Sewerl Lateral projects under Fund 246 sewer lateral improvement. City Manager Kimball explained that in. January, Council authorized to use this fund to look into sewer under Main St. Fund 246 was established under an agreement the city had with the Regional Board for two supplemental projects. About $69k was approved for the sewer lateral project, and approximately $20k was spent last year. The rest oft the money was moved to solve the sewer problem on Main Street, which wasn't as bad as expected, sO city recommends applying the remaining approximately $33k fora  couple other private sewer lateral projects.    April 24, 2023 City Council Meeting Minutes  PW Supt. Wilder provided information on both projects. The highest priority project starts at 10299 Amador Street, serving about five homes. The second project starts at 10235 Amador Street, serving Mayor McLean opened council discussion. He asked how old the lines are and Wilder advised they are approximately 80 years old. Councilmember Stimpson asked ift most lines can be repaired through bursting and Wilder confirmed. Councilmember Godde asked City Manager Kimball ifthese homes were discussed during the CDBG program and Kimball advised she will check the original list but does not believe SO. Godde advised a neighbor ofh his just missed the income cap to have their sewer repaired during the previous program and has had to pay out ofp pocket. He inquired why these homes will be getting their sewer line repaired while she stilll had toj pay for hers. Kimball advised these funds were expected to be used for Main Street but since the money was not used, they are using the remainder to serve the largest number ofresidents possible before expiration on June 30th this year. There is not enough time to run an income-based program before the deadline. General funds may be considered for af future income-based program to assist with another private sewer later program in the future. Councilmember Gonsalves asked PW Supt. Wilder ift the lateral lines on the map are very accurate and he confirmed, providing additional technical details. He advised this project will take care of9 people's homes as opposed to one or two projects. Councilmember Gonsalves advised that the owner of10285 Amador) has two homes on the property and is al bit concerned about the ground being torn up. Wilder advised the work will not be completed inl her yard at all, but 10-15 feet behind her fence. Wilder was able to provide some information to a couple homeowners, advising there will be no cost and they were receptive to the work being done. Councilmember Gonsalves asked ifthe program is income based and Mayor McLean asked for public comments and received none. Mayor requests a motion. Motion to approve authorization ofadditional Sewer Lateral projects under Fund. 246: sewer lateral improvement dated. April 24, 2023 as presented. Moved by Stimpson, seconded by  two duplexes.  Wilder advised this project is not.  Simmons, and carried by a5to 01 vote:  AYES: McLean, Simmons, Godde, Gonsalves, Stimpson  NOES: None ABSENT: None ABSTAIN: None  Resolution No. 2023-13 Approving a contract with Hauge Brueck Associates, LLC for On-Call Councilmember Gonsalves asked ifthis is a new contract and City Manager Kimball confirmed. Kimball provided some history on the current planner contract from 2021 and reasons for seeking a new planning service with our local needs. HBA serves Sutter Creek and has previously served Plymouth. She added that former city planner Susan Peters has been doing some consultation work for the city as needed as well. Councilmember Gonsalves asked ifIIBA will replace CSG and Kimball confirmed that is the intention. Councilmember Stimpson asked ifwe have received any other quotes and Kimball advised she reached out to another firm and only HBA responded. Vice Mayor Simmons asked if Susan Peters works for HBA and Kimball advised she has no professional ties to this firm at all. Simmons  Planning Services and Applicant Reimbursable Planning Services.    April 24, 2023 City Council Meeting Minutes  asked for clarification on why Susan Peters was mentioned, and Kimball advised with Susan's 30 years ofexperience and institutional knowledge in this area, we have utilized her services as needed for Mayor McLean asked for public comments and received none. Mayor requests a motion. Motion to approve Resolution No. 2023-13 approving a contract with Hauge Brueck Associates, LLCfor On-Call Planning Services and Applicant Reimbursable Planning Services dated. April 24, 2023 as presented. Moved by Gonsalves, seconded by Stimpson, and  planning issues.  carried by a 5to 0 vote:  AYES: McLean, Simmons, Godde, Gonsalves, Stimpson  NOES: None ABSENT: None ABSTAIN: None  7. REGULAR MEETING ADJOURNMENT. Mayor McLean adjourned the meeting at 8:44 p.m.  8. CLOSED SESSION.  CONFERENCE WITH LEGAL COUNSEL ANTICIPATED: LITIGATION initiation oflitigation pursuant to paragraph (4) ofsubdivision (d) ofSection 54956.9: CONFERENCE WITH LEGAL COUNSEL - EXISTINGI LITIGATION Name of case: Mackey V. City of] Jackson, Amador Superior Court, Case No. 23-CV-  1case  (Paragraph ()ofsubdivision (d) of Section 54956.9)  13061.  9. CLOSED SESSION ADJOURNMENT.  Mayor McLean adjourned the meeting at 9:30p.m.  ATTEST: *  4e Ciyflerk  5/8/23 Date Approved