MINUTES STATE OF NORTH CAROLINA BOARD OF COMMISSIONERS COUNTY OF HENDERSON MONDAY, JUNE 2, 2025 The Henderson County Board of Commissioners met for a regularly scheduled meeting at 5:30 p.m. in the Commissioners' Meeting Room of the Historic Courthouse on Main Street, Hendersonville. Present were: Chairman William Lapsley, Vice-Chair J. Michael Edney, Commissioner Rebecca McCall, Commissioner Sheila Franklin, and Commissioner Jay Egolf. County Manager John Mitchell, Assistant County Manager Chris Todd, Financial Services Director Samantha Reynolds, County Attorney Russ Burrell, and Clerk to the Board Denisa Lauffer. Also present were County Engineer Marcus Jones, Budget Manager/Internal Auditor Sonya Flynn, Budget Analyst Jennifer Miranda, Social Media Coordinator Tiffany Lucey, Veterans Services Officer Brent Embry, Public Information Officer Kathryn Finotti, A/V Technician Oscar Guerrero, Finance Director Randy Cox, Tax Administrator Harry Rising, Public Health Director David Jenkins, Strategic Behavioral Health Director Jodi Grabowski, Planning Director Autumn Radcliff, Planner. I Carlos Martinez, Register ofDeeds Lee King, Environmental Health Supervisor Seth Swift, Park Maintenance Supervisor Jason Kilgore, Human Resources Director Karen Ensley, EMS Manager Mike Barnett, Fire Marshal Kevin Waldrup, Emergency management Rescue Manager Tim McFalls Soil Conservation District Director/Conservationis Jonathan Wallin, Capital Projects Manager Bryan Rhodes, Deputy DSS Director Debbie Dunn, and Local Public Health Administrator Camden Stewart, Deputies Tracy Davis and Jessie Blankenship provided security. CALL TO ORDER/WELCOME Chairman Lapsley called the meeting to order and welcomed everyone. INVOCATION Captain Phillip Stokes with the Salvation Army provided the invocation. PLEDGE OF ALLEGIANCE Molly Cowan with the Barnyard Bandits 4-H Club led the Pledge of Allegiance to the American Flag. Commissioner MeCalll recognized Captain Stokes of the Salvation Army for his unwavering dedication, compassionate leadership, and exceptional service to the citizens of Henderson County, especially during the hardships brought on by Hurricane Helene. Captain Stokes coordinated and delivered meals and was always ready to assist in any way needed. He and his wife, Captain Sherrie Stokes, served as beacons of hope before, during, and after the storm. They have since been reassigned to serve in Buncombe County, and they will be deeply missed. INFORMAL PUBLIC COMMENT 1. Clifford Meek spoke about the importance of transportation and infrastructure and urged the Board to speak to state leaders to preserve the railway in Saluda. 2. Molly Cowan spoke in support of the county's proposed Agriculture Building and explained the importance of local 4-H programs. Approved: June 18, 2025 June 2, 2025 2 DISCUSSION / ADJUSTMENT OF AGENDA Motion: Chairman Lapsley made the motion to approve the agenda as amended. All voted in favor, and the motion carried. CONSENT AGENDA Tax Collector's Report The report from the Tax Collector was provided for the Board' s information. Please find outlined below collections information through May 21, 2025 for 2024 real and personal property bills mailed on. July 31, 2024. Vehicles taxes are billed monthly by NC DMV. Henderson County Annual Bills (Real and Personal Property): 2024 Beginning Charge: $101,666,078.08 Unpaid Discoveries & Imm. $135,170.17 0.82% Releases & Refunds: ($108,022.35) Net Charge: $101,693,225.90 Unpaid Taxes: $837,605.83 Paid Amount Collected: $100,855,620.07 99.18% Henderson County Registered Motor Vehicles (As Collected by NC DMV): Net Charge: $7,138,588.09 Unpaid Taxes: $130,094.07 98. 18% Amount Collected: $7,008,494.02 Henderson County FY25 Budget Analysis: Budget Ordinance Revenue Collected Ad Valorem: $103,559,409.00 Ad Valorem: $107,864,114.09 Prior Years: $1,041,250.00 Prior Years: $943,887.05 Budget Total: $104,600,659.00 YTD Revenue: $108,808,001.14 BugOrdnanee Millions Reveme Collected $0 $20 $40 $60 $80 $100 $120 2025.075 Pending Releases & Refunds The Assessor reviewed the pending releases and refunds. As a result of that review, it is the opinion ofthe Assessor that these findings are in order. Supporting documentation is on file in the County Assessor's Office. These pending release and refund requests were submitted for approval by the Henderson County Board ofCommissioners. Motion: I move the Board approve the Combined Release! Refund Report as presented. County Financial Report and Cash Balance Report - April 2025 The April 2025 County Financial and Cash Balance Reports was provided for the Board's review Approved: June 18, 2025 June 2, 2025 3 and approval. The following are explanations for epartments/programs with higher budget to actual percentages for the month of April: Dues/Non Profit Contributions - timing of payment of board approved expenditures. Emergency Management - timing of payment ofboard approved expenditures. Building Services - timing of payment ofl board approved expenditures. Rescue Squad - timing ofb billing reimbursement of expenditures. Planning - timing of payment of board approved expenditures. Mental Health Services - timing of payment of board approved expenditures. JuvenileJ Justice Programs - timing of payment of board approved expenditures. Public Education = payment of 10 of 10 annual appropriations made to public school system. Year to Date Net Revenues under Expenditures for the Public Transit Fund is due to timing of disbursements in FY25. Year to Date Net Revenues under Expenditures for the Misc. Other Governmental Activities Fund is due to timing of fines and forfeitures disbursements in FY25. Year to Date Net Revenues under Expenditures for the Solid Waste Fund is due to timing of collection receipts, the suspension of tipping fees related to Helene, construction project expenditures and disbursements of approved expenditures in FY25. Year to Date Net Revenues under Expenditures for the Etowah Community Sewer Fund is due to timing of collection receipts and disbursements of approved expenditures in FY25. THE REMAINDER OF THIS PAGE WAS INTENTIONALLY LEFT BLANK. Approved: June 18, 2025 June 2, 2025 4 HENDERSON COUNTY FINANCIAL REPORT APRIL 2025 GENERALE FUNDI REVENUES CURRENT BUDGET MONTH YEAR TO DATE 96 USED ENCUMBRANCES TOTAL General Fund 213,965,522.00 8,065,361.73 170,244,150.25 79.6% 170,244,150.25 ENRAXPINIATES BUDGET CURRENT YEAR1 TO DATE 96 USED ENCUMBRANCES TOTAL MONTH Goveming Body 671,803.00 32,950.09 496,739.54 73.94% 496,739.54 DuesNon Profit Contbutions 1,055,544.00 46,478.95 938,416.13 88.90% 84,810.49 1,023,226.62 CountyManager 466,644.00 25,178.66 329,879.06 70.69% 329,879.06 Administrative Services 829,103.00 54,432.72 689,235.67 83.13% 689,235.67 Human Resources 1,527,684.00 121,735.59 1,245,344.49 81.52% 6,338.57 1,251,683.06 Elections 1,241,838.00 35,987.40 955,616.25 76.95% 15,646.77 971,263.02 Finance 1,421,108.00 81,990.70 1,118,894.74 78.73% 1,118,894.74 County. Assessor 2,184,868.00 150,436.05 1,631,425.16 74.67% 25,951.03 1,657,376.19 Tax Collector 593,939.00 42,167.65 476,544.29 80.23% 476,544.29 Legal 1,107,787.00 72,206.35 918,084.80 82.88% 918,084.80 Register ofDeeds 788,480.00 47,737.51 588,693.17 74.66% 588,693.17 Facility Services 6,325,028.00 463,242.82 4,265,758.03 67.44% 338,912.30 4,604,670.33 Garage 461,539.00 35,581.78 299,796.68 64.96% 299,796.68 Court Facilities 153,000.00 10,619.56 100,062.90 65.40% 100,062.90 Information' Technology 6,321,223.00 381,560.41 4,729,745.78 74.82% 277,540.01 5,007,285.79 Sheriff Department 25,964,133.00 2,059,097.21 20,379,689.83 78.49% 379,974.78 20,759,664.61 Detention! Facility 7,251,349.00 691,587.85 5,669,914.06 78.19% 138,153.59 5,808,067.65 EmerpencyMamagement 1,028,045.00 168,354.88 1,023,900.93 99.60% 21,929.89 1,045,830.82 Fire Services 1,097,642.00 113,060.62 699,504.68 63.73% 32,369.73 731,874.41 Building Services 1,863,208.00 216,089.12 1,630,143.71 87.49% 1,630,143.71 Wellness Clinic 1,533,962.00 113,123.99 1,243,786.95 81.08% 21,929.18 1,265,716.13 EmergencyMedical. Services 13,727,556.00 1,693,741.03 11,122,517.01 81.02% 45,664.02 11,168,181.03 Animal Services 984,647.00 98,435.74 718,913.32 73.01% 50,160.67 769,073.99 Rescue Squad 782,750.00 1,010.24 785,974.51 100.41% 785,974.51 Forestry Services 133,168.00 7,485.71 54,671.78 41.05% 54,671.78 Soil & Water 864,198.00 58,524.58 492,537.35 56.99% 26,000.00 518,537.35 Planning 1,123,598.00 83,040.42 1,012,080.43 90.07% 45,820.00 1,057,900.43 Code! Enforcement 353,444.00 44,803.95 291,211.21 82.39% 25,000.00 316,211.21 Site Development 234,739.00 15,989.64 192,647.07 82.07% 192,647.07 HentageMuseum 100,000.00 83,333.30 83.33% 83,333.30 Cooperativel Extension 843,323.00 109,017.10 640,741.64 75.98% 640,741.64 Project Management 323,173.00 30,282.45 252,436.59 78.11% 252,436.59 Economic Development 2,097,190.00 434,000.00 20.69% 434,000.00 Public Health 14,400,338.00 951,793.35 9,139,750.00 63.47% 1,620,056.84 10,759,806.84 Environmental Health 1,889,599.00 126,448.32 1,519,377.36 80.41% 3.63 1,519,385.99 H&CC Block Grant 863,502.00 89,530.25 679,459.00 78.69% 679,459.00 Medical Services Autopsies 95,000.00 20,925.00 66,225.00 69.71% 66,225.00 Strategic Behavioral Health 473,611.00 18,289.77 231,329.65 48.84% 231,329.65 Mental Health Services 528,612.00 528,612.00 100.00% 528,612.00 Rural Transportation Assist Program 201,384.00 14,394.61 129,660.69 64.38% 129,660.69 Social Services 24,479,236.00 1,793,433.50 18,898,975.81 77.20% 30,124.35 18,929,100.16 Juvenile Justice Programs 306,020.00 25,467.00 313,139.21 102.33% 313,139.21 Veterans Services 241,124.00 15,386.91 185,849.19 77.08% 185,849.19 Library 4,354,468.00 325,853.49 3,443,521.11 79.08% 123,494.90 3,567,016.01 Recreation 3,185,348.00 216,705.24 2,540,901.93 79.77% 84,683.17 2,625,585.10 Public Education 42,378,000.00 3,700,300.00 41,419,666.70 97.74% 41,419,666.70 Debt Service 22,712,206.00 1,368,414.50 11,310,802.52 49.80% 11,310,802.52 Non-Deparmental 4,655,510.00 281,697.62 2,827,998.88 60.75% 2,827,998.88 Interfund Transfers 7,745,851.00 645,487.59 6,454,875.90 83.33% 6,454,875.90 TOTAL 213,965,522.00 16,700,077.92 165,202,386.01 77.21% 3,394,568.92 168,596,954.93 Net Revenues over (under) Exp. (8,634,716.19) 5,041,764.24 3,394,568.92 1,647,195.32 Approved: June 18, 2025 June 2, 2025 5 ATROFHATONSDITAT CURRENT BUDGET MONTH YEAR TO DATE 96 USED ENCUMBRANCES TOTAL SOCLAL SERVICES Staff Operations 19,855,443.00 1,429,456.38 15,887,266.64 80.090 25,245.55 15,912,512.19 Federal & State Programs 4,523,793.00 362,527.55 2,980,851.42 65.996 4,879 2,985,730.22 General Assistance 100,000.00 1,449.57 30,857.75 30.996 30,857.75 TOTAL 24,479,236.00 1,793,433.50 18,598,975.81 30,124.35 18,929,100.16 EDUCATION Scbools Current'Capital! Expense 36,628,000.00 3,700,300. 00 36,628,000.00 100.096 36,628,000.00 Blue Ridge Community College 5,750.000.00 4.791.666.70 83.396 4.791.666.70 TOTAL 42,378,000.00 3,700,300.00 41,419,666.70 41,419,666.70 DEBTSERFICE Public Schools 11,506,933.00 656,838. 96 6,170,700.24 53.696 6,170,700.24 Blue Ridge Community College 3,218,681.00 1,820,679.31 56.6% 1,820,679.31 Henderson County 7.986.592.00 711.575.54 3.319.422.97 41.696 3.319.422.97 TOTAL 22,712,206.00 1,368,414.50 11,310,802.52 11,310,802.52 INTERFUND TRANSFERS Capital Projects Fund 200,000.00 16,666.67 166,666.70 $3.3%6 166,666.70 Capital Reserve Fund 1,254,919.00 104,576.58 1,045,765.80 83.3% 1,045,765.80 Firel Districts Fund 60,000.00 5,000.00 50,000.00 $3.39 50,000.00 HCPS MRTS 3,603,500.00 300,291.67 3,002,916.70 83.3%6 3,002,916.70 BRCCMRTS 2,301,750.00 191,812.50 1,918,125.00 $3.3% 1,918,125.00 Solid' Waste 325.682.00 27,140.17 271.401.70 $3.39 271.401.70 TOTAL 7,745,851.00 645,487.59 6,454,875.90 6,454,875.90 IREYINUIINDS CURRENT BUDGET MONTH YEAR TO DATE 96 USED ENCUABRANCES TOTAL FIRE. DISTRICTS FUND Revenues: 16,876,915.00 218,480.11 17,066,171.45 101.196 17,066,171.45 Expendirures: 16,876,915.00 254,639.71 16,851,260.25 99.896 16,851,260.25 Net Revenues over (under) Exp (36,159.60) 214,911.20 214,911.20 REVALLATIONI RESERVE FUND Revenues: 1,413,172.00 126,231.02 1,299,307.69 91.9% 1,299,307.69 Expendirures: 1,413.172.00 77.109.24 1,064,793.50 75.3% 2.753.88 1,067,547.38 Net Revenues over (under) Exp 49,121.78 234,514.19 2,753.88 231,760.31 EMERGENCI: TELEPHONE SFSTEM (911) FUND Revenues: 360,945.00 26,560.22 246,265.32 68.296 246,265.32 Expendinures: 360.045.00 9964.49 230.431.71 63.890 27.020.88 257.461.59 Net Revenues over (under) Exp 16,595.73 15,833.61 27,029.88 (11,196.27) PUBLIC TRANSIT FUND Revenues: 1,549,212.00 3,450.54 249,909.43 16.1%6 249,909.43 Expendinures: 1,549,212.00 72,393.99 704,926.61 45.5%6 9,750.00 714,676.61 Net Revenues over (under) Exp (68,943.45) (455,017.18) 9,750.00 (464,767.18) MISC. OTHER COVERMMENTALCTITTIES Revenues: 1,074,000.00 48,824.26 +12,723.73 38.4% 412,723.73 Expendinures: 1.074.000.00 57.901.10 451.868.33 42.190 451.868.33 Net Revenues over (under) Exp (9,076.84) (39,144.60) (39,144.60) ARPA FUND Revenues: 4,532,278.00 49,578.08 780,370.51 17.296 780,370.51 Expendinures: 4.532.278.00 654.815.61 14.496 654.815.61 Net Revenues over (under) Exp 49,578.08 125,554.90 125,554.90 OPIOID. FUND Revenues: 1,069,553.00 114,925.14 +15,726.13 38.9% 415,726.13 Expendinures: 1,069,553.00 25,326.10 385,760.41 36.196 8,851.78 394,612.19 Net Revenues over (under) Exp $9,599.04 29,965.72 $,851.78 21,113.94 HURRICANE. HELENE Revenues: 54,482,322.00 154,156.53 15,929,525.12 29.2% 15,929,525.12 Expendinures: 54.482.322.00 4,329,628.69 15.826.774.03 29.0% 33.643.165.23 49.469.939.26 Net Revenues over (under) Exp (4,175,472.16) 102,751.09 33,643,165.23 (33,540,414.14) CAPTALTROJIGTS BUDGET CURRENT PROJECTTO 96 USED ENCUMIBRANCES TOTAL MONTH DATE EDNEFTILLE ELEMENZARYSCHOOL. PROJECT(1702) Revenues: 26,854,136.00 (29.90) 27,961,272.73 104.196 27,961,272.73 Expenditures: 26,854,136.00 26.959.829.76 100.496 26.959,829.76 Net Revenues over (under) Exp (29.90) 1,001,442.97 1,001,442.97 MEDICAL OFFICE. BUILDING. PROJECT SPARTANEURG. HHT(2074) Revenues: 1,535,432.00 0.096 Expenditures: 1,535,432.00 412.026.70 $09.905.68 52.7% 725.525.86 1.535.431.54 Net Revenues over (under) Exp (412,026.70) (809,905.6S) 725,525.86 (1,535,431.54) Approved: June 18, 2025 June 2, 2025 6 ENTERPRISEFUNDS CURRENT BUDGET YEARTODATE 961 USED ENCUMBRANCES TOTAL MONTH SOLD WASTE LANDFILL: FUND Revenues: 17,741,959.00 968,212.71 8,936,466.19 50.4% $,936,466.19 Expenditures: 17,741,959.00 1,459,094.68 14,399,697.18 81.2% 1,679,117.86 16.078.815.04 Net Revenues over (under)Exp (199,881.97) (5,463,30.99) 1,679,117.86 (1,142,348.85) JUSTICE. ACADEMFSERER. FUND Revenues: 88,038.00 6,063.19 89,390.28 101.5% 89,390.28 Expendinures: 88.038.00 588.30 80,008.68 90.9% 80,008.68 Net Revenueso over (under)Exp 5,474.89 9,381.60 9,381.60 ETOWAH COMMUNITY SEMER. FUND Revenues: 187,084.00 16,338.39 137,105.36 73.3% 137,105.36 Expenditures: 187,084.00 19311.93 166,416.27 89.0% 20,550.00 186.966.27 Net Revenues over (under)Erp (2,973.54) (29,310.91) 20,550.00 (19,860.91) HENDERSON COUNTY CASH BALANCE REPORT APRIL 2025 03/31/25 04/30/25 Beg. Cash Debits (Credits) Ending Cash Fund(s) Balance Revenues Expenditures Balance General $ 115,605,854.81 $ 7,986,824.83 $ (18,672,314.62) $ 104,920,365.02 Special Revenue 48,480,661.96 874,873.18 (1,022,677.19) $ 48,332,857.95 Capital Projects 13,582,021.98 5,986,231.86 (2,269,519.71) $ 17,298,734.13 Enterprise 1,873,166.72 1,524,823.88 (1,456,393.79) $ 1,941,596.82 HCPS Maint. and Repair 9,166,478.74 300,291.67 (,262,151.03) $ 6,204,619.38 BRCC - Maint. and Repair 3,987,993.72 191,812.50 (456,263.51) $ 3,723,542.71 Custodial 676,002.94 327,175.32 (362,162.12) $ 641,016.14 Total $ 193.372.180.87 $ 17,192.033.24 $ (27.501.481.96) Total cash available as of 4/30/2025 $ 183,062,732.15 Motion: I move that the Boarlo/Commisioners approve the April 2025 County Financial Report and Cash Balance Report as presented Approved: June 18, 2025 June 2, 2025 7 Henderson County Public Schools Financial Reports = April 2025 The Henderson County Public Schools April 2025 Local Current Expense Fund / Other Restricted Funds Report was provided for the Board's information. HENDERSON COUNTY PUBLIC SCHOOLS LOCAL CURRENT EXPENSE/OTHER RESTRICTED FUNDS as of April 30, 2025 LOCAL CURRENT EXPENSE OTHERRESTRICTED FUND FUND REVENUES: YTD YTD Combined Prior Budget Activity Budget Activity Total YTD 3200 State Sources $ $ $ 8,000 $ 58,244 $ 58,244 $ 6,263 3700 Federal Sources-Restricted 1,321,587 721,647 721,647 641,602 3800 Other Federal-ROTC 162,000 123,976 123,976 114,883 4100 County Appropriation 35,378,000 35,378,000 35,378,000 32,878,000 4200 Local -Tuition/Fees 63,450 60,848 60,848 51,750 4400 Local-Unrestricted 650,000 479,698 131,980 199,281 678,979 667,452 4800 Local-Restricted 1,133,040 1,093,773 1,093,773 1,175,835 4900 Fund Balance AppropriatedfTransfer From school 3,573,928 401.585 31,878 31,878 35,666 TOTAL FUND REVENUES $39,601,928 $ 35,857,698 $3,221,642 $2,289,646 $38,147,344 $35,571,451 EXPENDITURES: Budget YTD Budget YTD Combined Prior Instructional Services: Activity Activity Total YTD 5100 Regular Instructional Services S 10,586,436 $ 7,066,141 $ 995,339 $ 639,785 S 7,705,926 $ 6,520,134 5200 Special Populations Services 1,334,746 733,059 807,526 534,603 1,267,662 1,073,027 5300 Altemative Programs and Services 472,566 299,452 366,194 360,774 660,226 332,177 5400 School Leadership Services 3,413,720 2,805,054 11,191 9,974 2,815,027 2,534,453 5500 Co-Curricular Services 923,957 796,473 60,500 29,324 825,797 1,040,008 5800 School-Based: Support Services 2,125,995 1,630,600 15,501 6,025 1,636,625 1,465,492 Total Instructional Services $18,857,420 $ 13,330,779 $2,256,252 $ 1,580,484 $14,911,263 $1 12,965,291 System-Wide Support Services: 6100 Support and Development Services $ 476,045 $ 385,608 $ 6,500 $ 16,895 $ 402,503 $ 253,777 6200 Special Population Support 83,079 66,806 21,090 19,685 86,491 252,701 6300 Altemative Programs 133,792 106,693 431 431 107,123 85,986 6400 Technology Support Services 1,320,441 1,009,524 44,139 65,157 1,074,681 1,132,508 6500 Operational Support Services 11,883,217 7,099,151 473,302 375,106 7,474,257 7,410,660 6600 Financial and! Human Resource Services 2,567,894 2,346,391 110,252 66,718 2,413,109 2,037,057 6700 Accountability Services 214,261 167,430 1,200 1,200 168,630 101,494 6800 System-Wide Pupil Support Services 405,903 328,680 538 538 329,218 351,112 6900 Policy, Leadership: andF PubicR Relations 757,913 585,806 14,420 4,059 589,866 593.779 Total System.Wide Support Services $1 17,842,545 $ 12,096,088 $ 671,872 $ 549,789 $1 12,645,877 $ 12,219,074 Ancillary Services: 7100 Community Services $ 388 S 275,952 $ 177,881 $ 139,976 S 415,929 $ 133,259 7200 Nutition Services 269,327 98,485 6.323 6,323 104,809 121,472 Total Ancillary Services $ 269,714 $ 374,438 $ 184,204 $ 146,300 $ 520,737 $ 254,731 Non-Programmed Charges: 8100 Payments to Other Governments $ 2,632,250 $ 2,191,508 $ $ $ 2,191,508 $ 1,871,988 8400 Interfund Transfers 40,052 37,456 37,456 90,782 8500 Contingency 33,727 8600 Educational Foundations $35,535.00 $26,651.97 26,652 9,601 Total Non-Programmed Charges $ 2,632.,250 s 2,191,508 $ 109,314 s 64,108 $ 2,255,616 $ 1,972.371 TOTALI FUNDI EXPENDITURES $39,601,928 $ 27,992,813 $3,221,642 $2,340,681 $30,333,494 $27,411,467 HENDERSON COUNTY PUBLIC SCHOOLS CAPITAL OUTLAY as of March 31, 2025 REVENUES: YTD Prior Budgot Activity Balanco Yoar 3400 State Allocations $ 204,309 $ $ 204,309 $ 4100 County Appropriation 1.000,000 900,000 100.000 900,000 4400 Windsor-Aughtry Donations 2.250 (2.250) 750 4800 Lease Purchases/nsurance Settlement 1.234,679 870,598 364,081 257.907 4900 Fund Balance AppropriatedTransters In 832,819 832,819 Total Fund Revenues S 3.271,807 S 1,772,848 $ 1,498.959 $ 1,158,657 Approved: June 18, 2025 June 2, 2025 8 EXPENDITURES: YTD Prior Budget Activity Balance Year 5100 Regular Instructional Services-Equipment $ 20,100 $ 2.927 $ 17,173 $ 85,201 6400 Technology Support Services 6500 Operational Support Services 1,011,921 73,192 938,729 101,276 7200 Nutrition Services 8100 Payments to Other Governments 2,226 8300 Debt Service 204,309 204,309 9000 Capital OutayLandBuldings 2.035,477 1.349.359 686.118 631.246 Total Fund Expenditures S 3,271,807 $ 1,425,479 $ 1,846,328 $ 819,949 Motion. I move the Board approve the Henderson County Public Schools April 2025 Financial Reports as presented. Notification ofVacancies The Notification ofVacancies was provided for the Board' S information. They will appear on the next agenda under "Nominations. 99 1. Blue Ridge Community College Board of Trustees - 2 vacs. Positions #1 & 3 2. Child Protection and Fatality Prevention Team = 1 vac. Position #8 - At Large 3. Environmental Advisory Committee 5 vacs. Positions # 3, 4, 6, 8,& 9 4. Fire and Rescue Advisory Committee - 2 vacs. Positions #3 & 4 5. Henderson County Board of Health - 3 vacs. Positions #2, 9, & 11 6. Henderson County Historic Courthouse Corporation dba/Heritage Museum - 6 vacs. Positions #1, 2, 3, 7, 8, & 9 7. Henderson County Rail - Trail Advisory Committee - 1 vac. Position #7 8. Henderson Tourism Development Authority - 1 vac. Position #3 9. Hendersonville Business Advisory Committee - 1 vac. Position #1 10. Hendersonville City Zoning Board of Adjustment - 2 vacs. Positions #1 & 2 11. Historic Resources Commission - 3 vacs. Positions #2, 6, & 8 12. Library Board of Trustees 5 vacs. Positions #2, 5, 6, 7,# 9 Approved: June 18, 2025 June 2, 2025 13. Social Services Board - 1 vac. Position #1 2025.076 Veterans Services North Carolina Department of Military and Veterans Affairs Grant Henderson County's Department of Veterans Services was awarded $18,288.98 from the North Carolina Department of Military and Veterans Affairs (NCDMVA) Grant Program for County Veterans Offices (GPCVO). This award was made possible by non-recurring funding by the NC General Assembly. Funds must be used for allowable costs that provide services to veterans. Grant funds would be used for informational pamphlets and other community outreach materials, record-keeping and filing infrastructure, open house community events, and targeted outreach and informational briefings to specific populations (providing Veterans Administration Veterans and Survivor's Pension information, for example). Staff requested the Board approve and accept the NCDMVA Grant funds and approve the related budget amendment. Motion: Imove the Board approve the NCDMVA Grant funds and approve the associated budget amendment. 2025.077 Resolution = Opioid Settlement Fund Expenditure Authorization At the Board's June 19, 2024 meeting, the Board was presented with the Resolution requesting Authorization of spending for the 2024-2025 Fiscal Year. The request for authorization covered thirteen "Strategies" to address the County's Strategic Plan accepted at the Board's August 16, 2023, meeting. This resolution represents a continuation of those Strategies. The Department of Strategic Behavioral Health will address the County's Strategic Plan while minimizing the need to request additional authorizations through the 2025-2026 Fiscal Year. The Board must adopt a Resolution per the Memorandum of Agreement Between the State of North Carolina and Local Governments on Proceeds Relating to the Settlement of Opioid Litigation, which dictates the process for drawing from the Special Revenue Fund. Motion: I move the Board adopt the Resolution authorizing the expenditures and revenues associated with the Opioid Settlement Fund Fund 511 and Strategic Behavioral Health for the funding ofStrategies 10 be addressed in FY 25-26. 2025.078 South Mountain Hazard Mitigation Plan Approval The South Mountains Regional Hazard Mitigation Plan was developed in cooperation with Henderson, Polk, Rutherford, and Transylvania Counties, along with the municipalities within the region. The current plan, adopted in 2020, expires July 19th, 2025. In 2024, staff began collaborating with the State's consultant and our surrounding counties to update the plan. The planning team conducted surveys and held sessions to solicit input for the Approved: June 18, 2025 June 2, 2025 10 proposed plan. The draft plan has been reviewed and approved by North Carolina Emergency Management and submitted to the Federal Emergency Management Agency for compliance with the North Carolina Emergency Management Act and the Robert T. Stafford Disaster Relief and Emergency Assistance Act. An approved Hazard Mitigation Plan is required to receive state and federal disaster assistance for mitigation efforts. Motion: I move the Board approve the resolution to adopl the South Mountains Regional Hazard Mitigation Plan. 2025.079 Set Public Hearing to close Unopened Right-of-Way Planning and Property Addressing staff have received the attached petition to close a 30-foot unopened right-of-way. Under North Carolina General Statute (NCGS) 153A-241, counties have the power to close any public road or easement not within a city, except public roads or easements for public roads under control ofthe Department of Transportation. To close any road, the Board must: 1. Vote to adopt a resolution declaring the Board' s intent to close the public road or easement. 2. Call and notice a public hearing on closing the road or easement, with notice reasonably calculated to give full and fair disclosure ofthe proposed closing to be published once a week for three successive weeks before the hearing, a copy oft the resolution to be sent by registered or certified mail to each owner as shown on the county tax records of property adjoining the public road or easement who did not join in the request to have the road or easement closed, and a notice ofthe closing and public hearing to be prominently posted in at least two places along the road or easement. 3. Hold the public hearing, where the Board must hear all interested persons who appear with respect to whether the closing would be detrimental to the public interest or to any individual property rights. 4. Then, ifthe Board is satisfied that closing the public road or easement is not contrary to the public interest and (in the case of a road) that no individual owning property in the vicinity of the road or in the subdivision in which it is located would thereby be deprived of reasonable means ofingress and egress to his property, the Board may adopt an order closing the road or easement. 5. File a copy of the Board's order with the Register of Deeds. Motion: I move that the Board approve the proposed resolution and set the public hearing. for June 18, 2025, at 9:30 am. Approved: June 18, 2025 June 2, 2025 11 FY2025 Home & Community Care Block Grant County Funding Plan Reallocation At the June 19, 2024, meeting, the Board of Commissioners approved the FY25 County funding plan for the Home & Community Care Block Grant (HCCBG). Following a year-to-date review of program expenditures, the Department of Social Services (DSS) is requesting Board approval to reallocate a total of$17,405 in HCCBG funds from the In-Home Aide Level 1 I care program to support their Consumer Directed Services programs. The proposed reallocation is as follows: $15,869 to the Personal Assistant program $1,536 to the Financial Management program Motion: I move that the Board approve the requested reallocation and authorize the Chairman to execute the revised HCCBG County Funding Plan County Services Summary and Provider Services Summary, as presented. Etowah Sewer System - Vendor Selection for AIA Grant Award During the Board' S September 19, 2024, meeting, staff were directed to apply for an NCDEQ grant for asset inventory and analysis (AIA grant). The grant scope is to inventory, map, and assess the sewer system, and to perform a rate analysis based on the assessment and operating expenses. Staff was successful in securing the grant for $150,000. Following the awarding of the grant, staff initiated the procurement of engineering services to map, access, develop a capital improvement plan, and perform a rate analysis for the Etowah Sewer System. In accordance with NC General Statute 43-64.31 (Procurement of Architectural, Engineering, and Surveying Services), staff developed an RFQ and on March 26, 2025, posted it on the County's website. The responses were received on April 25, 2025. The following firms submitted Statements of Qualifications: Kimley-Hore, RVE, and WithersRavenel. The responses are available at the Historic Courthouse in the office ofthe County Engineer or online on the County's RFP page. The selection committee consisted of Andrew Griffin (Facility Services Director) and Marcus Jones, PE (County Engineer). A detailed review of the firms was conducted based on the criteria established within the RFQ. Based on their responses and further investigations, staff recommend WithersRavenel as the most qualified firm. Pending Board approval, staff will negotiate an agreement with the selected firm and return to the Board for approval. Motion: I move the Board approve the selection of WithersRavene! as the most qualified responding firm 10 perform services utilizing the Asset Inventory and Assessment Grant for the Etowah Sewer System. 2025.080 Etowah Sewer System - Agreement Authorization During the Board's March 12, 2025, meeting, WithersRavenel (WR) was selected as the most qualified responsive engineering firm for the subject project. Staff have since negotiated a Approved: June 18, 2025 June 2, 2025 12 proposed agreement with WR for $163,000. The scope of the agreement is for engineering services to provide necessary planning and funding options for the replacement of the Etowah Sewer Treatment Plant. The funding for this agreement is included in the system' s FY2025-2026 budget. In addition, staff are pursuing a State Revolving Fund bridge loan to fund the agreement. With the Board's approval, and once the FY2025-2026 budget is adopted, staff will proceed with the procurement process. Motion: I move the Board authorize the County Engineer to execute the proposed agreement with WithersRavene! for $163,000 once the FY2025- 2026 budget is adopted. Public Library Facility Use Policy Exemption = Camera Club of Hendersonville The County received a request from the Camera Club ofHendersonville to display members' prints from their annual print competition at the Main Branch of the Library in Hendersonville during October. To allow for this use on County grounds, the Board was requested to grant an annual exemption to the Public Library Facility Use Policy. This exemption, if granted, will allow for the Camera Club to display members' prints on the Kaplan Auditorium walls for a two-week period each October. Motion: I move that the Board grant an exemption to the Public Library Facility Use Policy, allowing the Camera Club of Hendersonville to utilize the Kaplan Auditorium at the Main Library to display members prints for a two-week period each October. 2025.081 Juvenile Crime Prevention Council County Plan FY2025- 2026 The Henderson County Juvenile Crime Prevention Council (JCPC) approved funding for local juvenile crime prevention programs. These funds for Fiscal Year 2025-2026 in the amount of $266,020 are available for this purpose through the State of North Carolina. Each Program is required to provide a 30% match. The programs approved by the JCPC are as follows: 1. JCPC Administrative Expenses $ 5,400 2. Aspire Kids at Work $ 61,620 3. Aspire Vocational Direction $ 65,000 4. Hendersonville Boys & Girls Club $ 50,000 5. Hope Rising $ 64,000 6. Henderson County Youth Mediation $ 20,000 Total $266,020 Approved: June 18, 2025 June 2, 2025 13 Grant applications for these programs have been recommended for approval to the Board of Commissioners by Henderson County JCPC. The Henderson County JCPC has approved the 2025-2026 County Plan for Henderson County. This County Plan has been recommended for approval by the JCPC to the Board of Commissioners. Motion: I move that the Board approves the JCPC recommendations for both the FY25-26 Annual Plan, and the distribution oft the F/25-26.Javenile Crime Prevention Program funds. 2025.082 Henderson County Hospital Corporation Promissory Note Henderson County has received the proceeds of the first tranche of lending under the "State Cashflow Loans for Disaster Response Activities to Local Governments" program. This item proposes to further loan those proceeds to Henderson County Hospital Corporation, on substantially the same terms as the funds were loaned to the County. Henderson County Hospital Corporation was the only public hospital that remained open throughout the Hurricane Helene disaster event. As a result, due to flooding and damage to and the shutdown ofthe Hospital' primary intravenous fluid supplier, the Hospital suffered significant financial losses as it could not perform nearly the normal quantity of surgeries. Those surgeries, primarily non-emergent, typically provide the necessary revenues to enable the Hospital to function fiscally. Motion. I move thal the Board use the County's proceeds from the State Cashflow Loans for Disaster Response Activities to make afurther loan to Henderson County Hospital Corporation. Agreement for Services for Drug Treatment Court Each year, Henderson County must approve a contract for prosecutorial services for the Drug Treatment Court program. The proposed agreement from the North Carolina Administrative Office ofthe Courts, along with an Addendum providing services tailored to Henderson County's program, was provided for the Board's review and approval. Motion. Imove that the Board approve the Agreement and Addendum to the Agreement and authorize their execution on behalf ofthe County. Vice-Chair Edney made the motion to adopt the consent agenda as presented. All voted in favor, and the motion carried. PUBLIC HEARING Chairman Lapsley made the motion to go into the public hearing. All voted in favor, and the motion carried. 2025.083 Name Two Unnamed Rights-of-Way Staff received confirmation from all owners, and they have agreed with the new proposed road names and locations. The ROWS are required to be named under the Property Addressing Ordinance for E911 Approved: June 18, 2025 June 2, 2025 14 purposes. Staff sent letters to all property owners notifying them of the date and time of the public hearing and the proposed road names, and the hearing was advertised in the Hendersonville Lightning. Public Input: There was none. Chairman Lapsley made the motion to go out of the public hearing. AIl voted in favor, and the motion carried. - A * Petition for Road Naming off Stoney Mountain Rd C B 0 UNT IN REEN Request For Naming Proposed Road Name: Adal Way Parcels Major Roads Stres VAAAH CAe e ut SubjectA Area à A A 7N DR on Doy RM ou AAED T 105 210 After discussion, Vice-Chair Edney made the motion to table the discussion until the Board's June 18, 2025, meeting. All voted inj favor, and the motion carried. Chairman Lapsley made the motion to go into the public hearing. AIl voted in favor, and the motion carried. 2025.084 Public Hearing - FY2025- 2026 Budget The Board of Commissioners was requested to hold a public hearing on the FY 2025-2026 Budget at this meeting. Following the public hearing, the Board was requested to continue discussing the FY 2025-2026 budget. The Land Development Code (LDC) provides for a police station use that is typically related to municipalities but does include county sheriffs or local law enforcement establishments found in the county'sjurisdiction. The proposed amendment will replace police station use with law enforcement Approved: June 18, 2025 June 2, 2025 15 establishments and include those associated uses. To be consistent with other governmental uses, these establishments would be permitted in all zoning districts with supplemental requirements. The Planning Board reviewed the proposed text amendment on April 17, 2025, and voted unanimously to send forward a favorable recommendation to the Board of Commissioners. PUBLIC NOTICE: A public notice for this hearing was submitted to be advertised in the Hendersonville Lightning on Wednesday, April 23rd, 2025, and Wednesday, April 30th, 2025, to meet the requirements of NCGS $160D-601 (see attached certification of public notice). Public Input: 1. Robert Cannon expressed his strong support for the Henderson County Public Schools (HCPS) budget request and urged the Board to approve the full amount as originally submitted. 2. Paul Weichselbeun spoke in favor of the HCPS budget, specifically endorsing the proposed salary increases for school staff. 3. Beth Pensiero discussed concerns about the school voucher program and emphasized the need for education to remain a central focus in the county's budget priorities. 4. Elizabeth Ritchie encouraged the Board to support and fully fund the HCPS budget proposal. 5. Judy Bonner requested that the $500,000 removed from the budget be reinstated, stating that funding education should be the county's top priority. 6. Chris Berg voiced his agreement with Robert Cannon's petition and echoed the sentiments of earlier speakers. He also expressed support for the Pathfinders program. 7. Sheila Clendenning called on the Board to demonstrate strong, consistent support for public education and referenced House Bill 10 in her comments. 8. Mary Hardvall highlighted that retiring teachers are not being replaced and stressed that students perform better when they are not hungry. She expressed concern about the limited availability of the free lunch program and urged the Board to advocate with state representatives in Raleigh. She also criticized the voucher program and asked the Board to fully fund the school budget. 9. Alex Ramirez, a teacher at Upward Elementary, urged the Board to approve the full budget request. He described how insufficient funding directly affects students' daily experiençes and learning environments. 10. Suzanne Hall emphasized the critical importance of fully funding the school system S budget request. Chairman Lapsley made the motion to go out ofthe public hearing. All voted in favor, and the motion carried. Approved: June 18, 2025 June 2, 2025 16 Commissioner Franklin made the motion that the Board approve the proposed fext amendment #TX- 2025-03 with any changes as discussed and find that these changes are reasonable and consistent with the 2045 Comprehensive Plan. All voted inj favor, and the motion carried DISCUSSION FY2025 = 2026 Budget Ordinance The Board was requested to continue discussions with regard to the FY2025- 2026 Budget. FY 2026 BUDGET PROCESS V May 5, 2025 - Regularly Scheduled Meeting County Manager's Rccommended Budget Presented to the Board of Commissioners Schedule the Public Hearing for Monday, june 2, 2025 Advertise the Presentation and Publication of the Recommended Budget and June 2nd Public Hearing The Budget Publication,' Workshop, and Public Hearing was advertised in the Hendersonville Lightning on May 76 May 21, 2025 - Regularly Scheduled Meeting FY26 Budget Workshop V June 2, 2025 - Regularly Scheduled Meeting FY26 Budget Public Hearing FY26 Budget Discussion and Adoption, as appropriate FY26 BUDGET DISCUSSIONS Henderson County Public Schools Solid' Waste Funding in recommended budget consistent Recommended Budget includes $300,000 transfer with FY25 amounts from General Fund Unfunded Requests: Unfunded requests: $500,000 Capital Outlay $564,321 Additional Transfer from General $763,463 Local Current Expense Fund $654,321 Operating Expenses Blue Ridge Community College County Departments Unfunded Requests: Unfunded requests = $1,062,517 $1,831,779 Operating Assistant Fire Marshal Position - $196,923 $3,100,000 Water and Sewer Lines $7,652,469 Facilities Building $1,000,000 Post Helene Updates Not-For-Profit Organizations Reval Reserve Fund Unfunded requests = $371,290 Unfunded requests = $7,860 Approved: June 18, 2025 June 2, 2025 17 Henderson County FY 2025-2026 Budget Tally TotalBudget Fund Balance Appropriation FY2 2025-2026 Manager'sProposed Budget asp presented at BOCn meting 5.5.25 $ 213,855,974 $ 21,015,084 Proposed Budget Revisions following Budget Workshop on! 5.21.25 Reductions REVENUE Additions Reductions EXPENDITURE Additions $ 213,855,974 $ 21,015,084 1A4atonlAGVabvems Revenuep peru updatedy valuation5.1525 $ 151,943 $ 213,855,974 $ 20,863,141 2N NonPolitfundng- Resues Squadfunding! Mccall $ 39,138 $ 213,895,112 $ 20,902,279 3 Non-ProfitFunding- Backo onT TrackA AddictionN MinistriesE ExpansionP Project! [Edney) $ 100,000 $ 213,995,112 $ 21,002,279 4 Non-ProfitFunding- Fletcher Hospitalinc. dbaAdventh Health! Hendersonville! McCall) $ 25,000 $ 214,020,112 S 21,027,279 5 NonProfitFunding- HendersonCountyt Education Foundation/Mcal) $ 25,000 $ 214,045,112 $ 21,052,279 6 NonProfitFunding- Hopec Coalition! Franklin) $ 80,000 $ 214,125,112 $ 21,132,279 7 NonProfitFunding- OnlyHopey WNC! [McCall) $ 3,000 $ 214,128,112 $ 21,135,279 NonPolitFuning-1 TheFeeCinislupiel $ 20,000 $ 214,148,112 $ 21,155,279 9 NonProlitFunding- MeilugeMascumluplel $ 50,000 $ 214,098.112 S 21,105279 Asof5.2125 $ 151,943 $ 50,000 $ 292,138 $ 214,098,112 $ 21,105,279 Fund Balance Appropriation $ 21,105,279 1CTRE-S 2,549,947 FundB Balance Remaining $ 421,387 Fund Balanceo over 1245 21,526,666 TaxRate Equivalents 0.002 Heritage Museum Chairman Lapsley referenced the $50,000 reduction he had previously requested for line item 9 on the tally sheet. He stated that he would like to amend that decision, recommending that the Heritage Museum be funded at its full request of$100,000. Commissioner McCall had reviewed the Heritage Museum's budget and shared her findings with the Board, and Lapsley expressed satisfaction with how the funds were being managed. Vice-Chair Edney requested clarification on the additions made to the revenue side of the chart. In response, Mr. Mitchell explained that if the Board wished to propose additional expenditures, they would keep a running tally ofthose items and allow the budget staff time to identify potential revenue adjustments. Mitchell emphasized that Henderson County is required to adopt al balanced budget. The process moving forward would involve matching any new expenditures with actual revenue sources, and staff would walk the Board through those revenue adjustments accordingly. Recreation Commissioner McCall supported the Recreation Department's request for an additional mowing technician, noting the department is responsible for maintaining 400 acres across 14 parks. She asked Recreation Supervisor Jason Kilgore about mowing requirements, and he explained that there are currently two full-time technicians, and not all acreage is actively mowed. She urged the Board to consider funding both the position and the necessary equipment. Commissioner Franklin asked Kilgore to identify the two most critical items from the department's list of unfunded requests. Kilgore named the UTV and the ballfield drag, emphasizing the ballfield drag as likely the greatest need due to the maintenance demands of 13 fields. Commissioner Franklin then requested that both items be included in the budget. Approved: June 18, 2025 June 2, 2025 18 Henderson County Public Schools Commissioner Franklin addressed the capital funding requests for Henderson County Public Schools (HCPS). The Capital Funding Request was $500,000, and the Local Current Expense Request was $763,463. John Mitchell deferred to School Superintendent Mark Garrett to respond to the Board's questions regarding the school system's funding requests. Commissioner Egolfe expressed support for fully funding both requests. Commissioner Franklin also supported both funding amounts, while Commissioner McCall supported funding the $500,000 capital request. Commissioner Edney requested a discussion about using MRTS funds to help cover debt service, potentially in connection with the bus garage project. John Mitchell noted that the County would work to develop a funding plan for the bus garage that does not require a tax increase. There was a general consensus among the Board to move forward with the bus garage project. Assistant Fire Marshal Position Another item staff was asked to review was the potential addition of an Assistant Fire Marshal position. Mr. Mitchell said, in short, as with other mandated inspections, the county has reached a point where an additional Fire Marshal is necessary. The total cost associated with this position is $196,923. However, we anticipate being able to offset this cost through revenue from municipalities that do not currently perform their own fire marshal duties. Commissioner McCall noted the importance of clarifying that the Fire Marshal's salary is not $196,000- that amount includes the cost of a vehicle, necessary equipment, and other associated expenses. Much of that cost reflects a one-time expenditure for outfitting the position. A consensus was reached to include this item in the budget. ASPR Funds Vice-Chair Edney and Mike Barnett discussed the anticipated federal funding cuts for the Mountain Area Healthcare Coalition, which is funded by the federal ASPR (Administration for Strategic Preparedness and Response) through the NC Healthcare Preparedness Program, HPP". The Mountain Area Healthcare Coalition is one of seven coalitions in NC that provide preparedness equipment and resources to healthcare entities during a disaster. This program is currently a hub with equipment ready to serve Western North Carolina, housed in a warehouse off South Allen Road in Henderson County. Mission Hospital "HCA" manages the western region program through contracts with the NC Office of EMS's 's Hospital Preparedness Program. Mr. Edney stated that one of the Board's highest priorities is public safety and questioned whether there would be a danger at the local level if funding for the program is cut. The program includes a mobile pharmacy, emergency room, and various portable medical equipment. When a hospital is impacted by a disaster, such as a hurricane, the local program can deploy tents, a tractor-trailer-sized ER, and other critical resources to serve the affected community temporarily. This type of deployment is often seen in eastern North Carolina following hurricanes. Mr. Barnett further noted that the program has been utilized locally. During Hurricane Helene, equipment from the program was set up at Mission Hospital. Additionally, some of the equipment currently used to staff the ambulance in Gerton is on loan from this program. He emphasized that it has been a highly beneficial resource for the region. Approved: June 18, 2025 June 2, 2025 19 Mr. Mitchell said he would add the issue to the Board's upcoming Advocacy Day agenda. He noted that several Board members would be traveling to Raleigh and committed to raising the concern at the state level. School Resource Officers Chairman Lapsley added, as a point of clarification, that the budget once again includes funding for School Resource Officers (SROs) assigned to schools located within the City ofHendersonville, and that this funding remains at the same level as previously provided. Staff confirmed that this was correct. Library Vice-Chair Edney raised the possibility of adding a library position dedicated to indexing the Baker- Barber photograph collection. He was informed that the estimated cost to fund the position would be $73,447. Vice-Chair Edney expressed support for moving the project forward and stated that action is needed. While he was uncertain if the full amount should be allocated, he emphasized the importance of providing some level of funding to initiate progress on the indexing effort. NACO Membership Vice-Chair Edney initiated a discussion regarding whether the County should consider rejoining the National Association of Counties (NACO). The annual membership cost is $2,200. He noted that the County had previously been a member and appeared to receive some benefit from participation at that time. Chairman Lapsley expressed reservations about the organization and indicated that he does not support rejoining. Board members agreed that the cost could be accommodated if warranted, but no decision or formal action was taken. STARS and Camp Glow Vice-Chair Edney inquired about the current funding status for the STARS and Camp GLOW programs under the Sheriff's Office budget. He recalled that funding had previously been split between the two programs and asked whether that arrangement was still in place. Samantha Reynolds responded that a portion of the funding for both STARS and Camp GLOW is currently allocated through the opioid resolution. In addition, the Sheriff's Department continues to receive and manage donations specifically for the STARS program. Vice-Chair Edney asked for confirmation that both programs are still being supported. Jodi Grabowski confirmed that both camps continue to be funded. Employee Prescription Costs Vice-Chair Edney inquired about the local expenditure on employee prescriptions and requested that this information be provided at a future meeting. Mr. Mitchell confirmed that staff would gather the data and report back. Update on County Mapping System Vice-Chair Edney noted that the County's - website indicates a transition is underway from the current GoMaps system and inquired if there may be implications for the budget. Chris Todd stated that he would work with the IT Director to determine the associated costs. He added that, based on preliminary information, no significant cost difference was expected. Approved: June 18, 2025 June 2, 2025 20 Housing Assistance Commissioner Franklin inquired about the $10,000 allocation listed for Housing Assistance. A representative from Housing Assistance was present in the audience; however, she stated that she was not involved in preparing the budget request and was unable to clarify how the funds would be utilized. Next Step Mr. Mitchell stated that the budget team would incorporate the items added by the Board and develop a framework to present later in the meeting. He noted that the updated document would be brought back as the final item on the agenda. Chairman Lapsley clarified that it was the Board's intent to table further discussion on the budget for approximately one hour to allow stafftime to tinalize the updated version. Hei indicated that the Board would review the revised document and take formal action at that time. Mr. Mitchell then suggested taking a briefrecess. The Board agreed to take a five-minute break before resuming the discussion agenda. Hurricane Helene Update Samantha Reynolds and Marcus Jones provided updates on financial impacts and debris removal. FEMA Projects Summary - Obligated Title Process Step Total Cost Expedited Funding $15,224,300 Obligated, Payment Received Emergency Debris Removal $1,139,019 Total $16,363,319 FEMA Projects Summary In Process Title Process Stcp Total Cost United Way Pending PDMG Application Review $91,277.36 Leases - DRC and Warchouse $930,000.00 Private Property Debris Removal Pending Application Completion $22,813,212.65 Personnel Costs thru Dec. 2024 $3,442,559.68 Jackson Park Field and Lights $200,000.00 Radio Tower Access Roads Pending Initial Project Development $20,000.00 Mill Pond Creek Drainage Project $400,000.00 Vehicles and Equipment $76,661.35 Etowah Sewer $46,200.00 Dana, Etowah, Edneyville and Flat Rock Parks Pending Formulation Completion $35,500.00 Bearwallow Mountain Tower $15,000.00 Libraries, Activities and Community Centers $40,500.00 Total $28,110,911.04 Approved: June 18, 2025 June 2, 2025 21 Expedited Payment Revenues: FEMA Funding Received 15,224,300.00 Expenditures: Debris Removal 13,538,729.19 Debris Monitoring 2,243,591.10 Debris Site Leases 256,596.77 16,038,917.06 Net -814,617.06 Helene Debris Removal Update Roadway Debris: 558,784 cy Tree Cuts (leaners & hangers): 19,715 cuts Private Property Debris: 24,386 cy Waterway Debris: 11,457 cy Total (includes final haul): 812,448 cy DOT Update Wesley Grindstaff, Division 14 Engineer for the North Carolina Department of Transportation (NCDOT), provided an update on road projects in Henderson County. He wasj joined by Josh Deaton, Division Construction Engineer, and Troy Wilson, District Engineer for Polk, Transylvania, and Henderson Counties. Mr. Grindstaff reported on the status of bridge projects at Big Hungry and Mills Gap Road. He also reviewed the condition of multiple roadways affected by Hurricane Helene, noting that some had been rendered impassable by storm damage. Roads discussed included U.S. 64 East, U.S. 74A, NC 9, Middle Fork Road, Bald Rock Road, Finley Cove/Hebron Road, Pot Shoals Road, Cascade Lake Road, Grant Mountain Road, and the Henderson County portion ofU.S. 176 in Saluda. Henderson County Agriculture Services Building Bryan Rhodes and Ethan Ward provided the Board with an update on the Henderson County Agricultural Services Building Project. The presentation provided information on the programming phase of the project. Approved: June 18, 2025 June 2, 2025 22 mcmillan Agricultural Services Building pazdan Henderson County, NC smith m CCUNTY HENDERSON ARCHITECTURE COOPERATIVE! EXTENSION Room Quantity Size Totals SF Comments Waiting/Check-n 1 750 750 Office Director 1 180 180 Office -Agent 7 150 1050 Office ProgAsst 4 130 520 Office- Admin Staff 2 100 200 1a adjacent to director office, 1inv waiting area Office- Master Gardner 1 130 130 Office- Agent (Future) 4 150 600 Conference/(10) 1 350 350 Break Room 1 300 300 Diagnosticsl Lab 1 180 180 Teachingk Kitchen 1 450 450 Storage 1 160 160 Subtotal 4870 CorelVtules/Circulation 20% 974 TotalSgaureFotage 5844 US DEPARTMENT OF AGRICULTURE Room Quantity Size Total SF Comments Reception 1 150 150 Shared with HC Soil & Water Mail/Copy 1 150 150 Office FSA 3 120 360 Office NRCS 1 120 120 Office OCIO 1 120 120 Office Open 1 480 480 ADP/IT 1 100 100 Consult/Huddtle 1 80 80 Conference (10) 1 300 300 Shared with HC Soil & Water Break 1 150 150 File 1 300 300 Lactation 1 100 100 Additional Secured Storage 1 250 250 Historic File Room 1 250 250 Subtotal 2910 Cor/Utites/Ciculation 20% 582 Total Sqaure Footage 3492 Approved: June 18, 2025 June 2, 2025 23 SOIL AND WATER CONSERVATION DISTRICT Room Quantity Size Total SF Comments Reception 1 150 Shared with USDA Office - Staff 3 150 450 Office - Admin Staff 1 120 120 Office - Staff (Future) 3 150 450 Conference (10) 1 300 Shared with USDA Storage 1 240 240 Subtotal 1260 Core/Utitities/Circutation 20% 252 Total Sqaure Footage 1512 AGRIBUSINESS Room Quantity Size Total SF Comments Waiting/Check-in 1 250 250 Office - Director 1 200 200 Office - Staff 2 130 260 Office - Admin Staff 1 100 In waiting/lobby area Conference (10) 1 350 350 Conference (20) 1 450 450 Break Room 1 300 300 Storage 1 200 200 Subtotal 2010 Core/Uiutes/Ciçulation 20% 402 Total Sqaure Footage 2412 SHARED: SPACES Room Quantity Size Total SF Comments Multipurpose 1 6000 6000 Storage Chairs/Tables 1 250 250 Storage Tenants 3 200 600 Cooperative Extension, HC Soil and' Water, AGHC Commercial Kitchen 1 600 600 Subtotal 7450 Core/uiules/Circuiation 20% 1490 Total Sqaure Footage 8940 Agricultural Services Building Henderson County, NC CO-OP 5,844 USDA 3,492 HCSW 1,512 AGHC 2,412 Shared 8,940 Total SF 22,200 Approved: June 18, 2025 June 2, 2025 24 e STB fe dBl 77 lo : : : : COOPERATIVE EXTENSION SHARED SPAC CI CES SOIL AND WAT TER CONSERVATION DISTRICT memillan padan HENDERSONCOUNTY, AGRCULTURAL SERVICES LOWER LEVEL mith HEDE : & e 3 - : wUL 3 USDA SOIL AND WATER CONSERVATION DISTRICT USDA + SOIL WATER AGHC SHARED SPACES an HE N o NY AGRICULT TL UF RAL SERVIC ES UPPER LEVEL E BCEREGN 111 Approved: June 18, 2025 June 2, 2025 25 2025.086 LDC Text Amendment (TX-2025-02), Ecusta Trail Parking On April 7, 2025, the Board of Commissioners held a public hearing to consider commercial parking options along the Ecusta Trail in unincorporated areas. The Planning Board and the Rail Trail Advisory Committee (RTAC) discussed options to accomplish this. They recommended adding a new use for Ecusta Trail Parking that would be permitted in specific zoning districts with Supplemental Requirements (SR) for parcels adjacent to the trail. The Board continued its discussion to the May 5th meeting. Following the Board's discussion, the item was tabled to incorporate changes. The latest draft was presented by Vice-Chair Edney. BOC Meeting June 2, 2025 Proposed Draft Text Amendment - Ecusta Trail Parking SR. XX. Ecusta Trail Parking Lot 1. Site Plan. Major Site Plan required in accordance with $42-330 (Major Site Plan Review). 2. Location. Parking areas shall only be located along parcels that are adjacent to the Ecusta Rails2Trail, LLC real property described in Deed Book 3764, Page 590 as recorded in the Office ofthe Register ofDeeds forl Henderson County, NC and as shown in Plat Book 2021, Pages 13363 - 13475, HCR. 3. Parking areas shall be no larger than 1.00 acres in size. 4. Dedicated parking areas shall be separated from each other by a minimum distance of 1,000.00 feet. 5. Lighting. Lighting mitigation is required when lighting is proposed. 6. Structure. Enclosed parking garages are not permitted. 7. Perimeter Setback. Fifteen (15) feet from the parcel boundary is required. 8. Parking Lot Landscaping. A planting strip of ten (10) feet in width is required along the perimeter ofthe parking area/lot per $42-172, Planting Strip. 9. Parking Area Surface. The parking areas must be designed and maintained in such a manner as to prevent excessive puddling of water or muddy areas. They may be constructed using permeable pavement, gravel and/ or asphalt. 10. NCDOT Driveway Permit. A driveway permit from NCDOT is required if the parking area is accessed from a NCDOT state-maintained road. 11. Trail Access. Ecusta Trail Parking shall provide an approved encroachment per the Ecusta Trail Encroachment Policy or shall provide a plan to access the Ecusta Trail via sidewalks, greenway, or public street access from the parking area to a public trail access location. 12. The parking area owner/manager is allowed to require payment for use ofthe parking lot. Motion: Vice-Chair Edney made the motion the Board approve the proposed text amendment #TX- 2025-02 with any changes as discussed and find that these changes are reasonable and consistent with the 2045 Comprehensive Plan, and further moved that the County Attorney be directed to recodify the approved provisions appropriately in the Henderson County Code. All voted inj favor, and the motion carried. Approved: June 18, 2025 June 2, 2025 26 NOMINATIONS AND APPOINTMENTS 1. Agriculture Advisory Board - 4 vacs. Vice-Chair Edney nominated Jason Edney, Commissioner Egolf nominated Linda Pryor, and Commissioner Franklin nominated Jason Davis for appointment to seats 7, 8, & 9. Commissioner McCall nominated David Hill for appointment to seat 6. All nominations were approved by unanimous vote, and the motion carried. County Attorney Russ Burrell provided clarification regarding term lengths for seats on the Agriculture Advisory Board. As recently amended to the bylaws, Seats 1 through 3 are designated for three-year terms ending July 1; Seats 4 through 6 are designated for one-year terms; and Seats 7 through 9 are designated for two-year terms. Mr. Burrell recommended assigning the terms accordingly SO the appointment schedule can begin a regular rotation over the intended three-year cycle. 2. Henderson County Historic Courthouse dba/Heritage Museum = 1 vac. Commissioner McCall nominated Robert Johnson, for appointment t0 seat 8. The nomination was approved by unanimous vote, and the motion carried. 3. Hendersonville City Zoning Board of Adjustment - 1 vac. There were no nominations, and this was rolled to the next meeting. 4. Hickory Nut Gorge Community Partners Group - 9 vacs. Commissioner Franklin nominated Anne Albright, John Anderson, Patrick Barnes, Jeffrey Boudreaux, Erin Gore, Mary Jaeger-Gale, Harvey Nix, Michael Sherrill, and Collin Stanford. All nominations were approved by unanimous vote, and the motion carried. 5. Historic Resources Commission = 1 vac. There were no nominations, and this was rolled to the next meeting. 6. Home and Community Care Block Grant Advisory Committee- 1 vac. There were no nominations, and this was rolled to the next meeting. 7. Laurel Park Zoning Board of Adjustment = 1 vac. There were no nominations, and this was rolled to the next meeting. Approved: June 18, 2025 June 2, 2025 27 8. Mountain Area Workforce Development Board - 1 vac. There were no nominations, and this was rolled to the next meeting. 9. Nursing/Adult Care Home Community Advisory Committee - 11 vacs. There were no nominations, and this was rolled to the next meeting. COMMISSIONER UPDATES Chairman Lapsley, Vice-Chair Edney, and Commissioner Egolfhad no updates. Commissioner McCall reported that she attended a ribbon-cutting ceremony for the Housing Assistance Corporation's Apple Ridge Project, Phase 1. Susan Frady of Housing Assistance provided a brief overview of the development. The whole project will include 20 single-family dwellings, as well as 60 multi-family apartment units. Ms. McCall noted that the county had committed $1 million to assist with the sewer system. In closing, she said, this was truly affordable housing. Commissioner Franklin mentioned that she had recently attended the Top Scholars event. She expressed how impressed she was by the students being recognized and encouraged students to apply for the various scholarships that are available. THE REMAINDER OF THIS PAGE WAS INTENTIONALLY LEFT BLANK. Approved: June 18, 2025 June 2, 2025 28 2025.085 FY2025 - 2026 Budget Ordinance - Continued Discussion and Motion Mr. Mitchell announced that Samantha Reynolds would outline the items included in the budget, and with the Board's approval, staff would distribute the budget ordinance. A tally sheet was shown (image below) depicting the items on which the Board had reached consensus during tonight's meeting. Henderson County FY 2025-2026 Budget Tally TotalBudget FundB Balance Appropriation Proposed Budget Revisions following Budget Workshop 5.21.25 $ 214,098,112 $ 21,105,279 Proposed Budget Revisions following BOCI meeting on6 6.2.25 Reductions REVENUE Additions Reductions EXPENDITURE Additions $ 214,098,112 S 21,105,279 1 Non-ProfitF Funding- -Heritageh Museum lapsley) $ 50,000 $ 214,148,112 $ 21,155,279 2 HCPS Capital FundingR Request McCall $ 500,000 $ 214,648,112 $ 21,655,279 HCPSLocal Current Expense Funding Request McCall) $ 763,463 $ 215,411,575 $ 22,418,742 4 Fire Services- -Fire Marshall (lapsley/McCall) $ 196,923 $ 215,608,498 $ 22,615,665 5 Recreation- Mowing TechF Position! Mccall $ 67,489 $ 215,675,987 $ 22,683,154 6 Recreation- Kubotal UTVf for Jackson Park! [Frankin) $ 19,600 $ 215,695,587 $ 22,702,754 7 Recreation- Ballield Drag ABI[ (Franklin) $ 38,349 $ 215,733,936 $ 22,741,103 8 Library. librarianl-E Baker Barber Collection Edney) $ 73,447 $ 215,807,383 $ 22,814,550 9 $ 215,807,383 $ 22,814,550 10_Fires Services- -Firel Inspection Fees $ 85,500 $ 215,807,383 $ 22,729,050 11Transfers- Transferl Infrom Capital ProjectFund $ 500,000 $ 215,807,383 $ 22,229,050 12/Salesa andT Tax- Additional Article 44) Sales & Use Tax Replacement Revenue $ 702,384 $ 215,807,383 $ 21,526,666 13 $ 215,807,383 $ 21,526,666 14 $ 215,807,383 $ 21,526,666 15 $ 215,807,383 $ 21,526,666 16 $ 215,807,383 S 21,526,666 17 $ 215,807,383 $ 21,526,666 8 $ 215,807,383 $ 21,526,666 19 $ 215,807,383 $ 21,526,666 20 $ 215,807,383 $ 21,526,666 Asof62.255 . $ 1,287,884 S - $ 1,709,271 S 215,807,383 $ 21,526,666 1TRE-S 2,549,947 Fund Balance Remaining= -S Funde Balance over 124 $ 21,526,666 Tax Rate Equivalents Additions included: Additional $50,000 - Heritage Museum to fully fund their request of$100,000 Fully fund the school's capital and local expense request Fire Services - Fully fund an Assistant Fire Marshal position Recreation - Fully fund the Mowing Tech position and two pieces of equipment, UTV and Ballfield Drag Equipment Library - Fully fund a Library I position for the Baker-Barber Collection To fund those positions, Ms. Reynolds stated that staff would ask the Board to approve an increase in fire inspection fees, generating approximately $85,500 for the fiscal year. Also requested was permission to utilize $500,000 of cost-saving reserves built over the past five years since the COVID-19 pandemic from the revolving vehicle fund and to increase the budget for sales and use tax. This is a replacement tax revenue that's budgeted conservatively because it's a volatile and unpredictable amount. This would still be a conservative number even with an increase of $702,000. With the addition ofthose revenues, the budget was balanced at a total of$215,807.383. Approved: June 18, 2025 June 2, 2025 29 Vice-Chair Edney made the motion that the Board approve the adoption of the FY2025-2026 Budget and further moved that the Chairman be authorized to execute the Budget Ordinance to be effective July 1, 2025. All voted in favor, and the motion passed unanimously. COUNTY MANAGER UPDATES County Manager John Mitchell expressed his appreciation to staff for all the hard work that went into creating a balanced budget. In closing, he mentioned that the mid-month meeting would include a discussion about parking along the Ecusta Trail. Motion: Vice-Chair Edney made the motion to go into Closed Session pursuant to NCGS 143.318.110.4. All voted infavor, and the motion carried. linbn Denisa Lauffer, Clerk to the Bbard William G. Lapsley, Ehajyman Approved: June 18, 2025 Enactments Monday, June 2, 2025 - Board of Commissioners Meeting 2025.075 Pending Releases and Refunds 2025.076 Veterans Services - NC Department of Military and Veterans Affairs Grant 2025.077 Resolution = Opioid Settlement Fund Expenditure Authorization 2025.078 South Mountain Hazard Mitigation Plan Approval 2025.079 Set Public Hearing to close Unopened Right-of-Way 2025.080 Etowah Sewer System - Agreement Authorization 2025.081 Juvenile Crime Prevention Council County Plan FY2025- 2026 2025.082 Henderson County Hospital Corporation Promissory Note 2025.083 Name Two Unnamed Rights-of-Way 2025.084 Public Hearing = FY2025- 2026 Budget 2025.085 FY2025 = 2026 Budget Ordinance 2025.086 LDC Text Amendment (TX-2025-02), Ecusta Trail Parking a a a 2 AITATETEPNATETO D C S Henderson County Board of Commissioners 1 Historic Courthouse Square e Suite 1 e Hendersonville, NC: 28792 Phone (828) 697-4808 Fax (828) 692-9855 e wwwhenderomounyncgpw William G. Lapsley amp Rebecca K. McCall Chairman & Sheila Franklin J. Michael Edney Jay Egolf Vice-Chairman de June 2, 2025 Harry Rising, Assessor Henderson County Assessor's Office 200 N. Grove Street, Suite 102 Hendersonville, NC 28792 Dear Mr. Rising: Attached, please find tax release requests in the amount of $2,988.78 and tax refund requests in the amount of $2,560.84 reviewed at the Henderson County Board of Commissioners' Meeting on Monday, June 2, 2025. All Releases and refunds were approved. Sincerely, William GI Lapsey, Chairman Henderson County Board of Commissioners WL/dal enclosures : € E x X X o o o 0 0 0 0 0 S o o o o o o o o o o o - - o o o o o o o o o o o 6 9 - - 8 t o DE o 0 I 3 9 - S 3 3 V S 3 3 3 a 3 V s 3 3 U 3 o - 8 - E - S 5 s 3 3 s 3 s s s s 3 s s 3 3 o 5 E € : 3 3 : : € 3 3 a 3 s S 3 3 3 3 3 s s - à 5 DE 8 - o 6 a E - A : 3 4 9 5 A o o 9 5 1 s 5 8 8 5 A S a 5 S E a € 5 S S - n 5 a / A y - 8 8 € 8 B 9 9 9 2 3 3 A 3 s s 5 3 3 D 5 e & 3 5 y E de a 4 S s s f 6 f 2 6 5 5 6 : S o 8 - E E E E E 9 E 8 8 : N 6 REQUEST FOR BOARD ACTION HENDERSON COUNTY BOARD OF COMMISSIONERS MEETING DATE: June 2, 2025 SUBJECT: Veteran Services North Carolina Department of Military & Veteran Affairs (NCDMVA) Grant PRESENTERS: Brent Embry, Director ofVeterans Services ATTACHMENTS: Yes 1. Budget Amendment 2. Grant Award SUMMARY OF REQUEST: Henderson County's Department of Veterans Services has been awarded $18,288.98 from the North Carolina Department of Military and Veterans Affairs (NCDMVA) Grant Program for County Veterans Offices (GPCVO). This award was made possible by non-recurring funding by the NC General Assembly. Funds must be used for allowable costs which provide services to veterans. Grant funds would be used for informational pamphlets and other community outreach materials, record-keeping and filing infrastructure, open house community events and targeted outreach and informational briefings to specific populations (providing Veterans Administration Veterans and Survivor's Pension information, for example). Staff are requesting the Board approve and accept the NCDMVA Grant funds and approve the related budget amendment. BOARD ACTION REQUESTED: The Board is requested to approve the NCDMVA Grant funds and approve the attached budget amendment. Suggested Motion: The Board is requested to approve the NCDMVA Grantfunds and approve the attached budget amendment. LINE-ITEM TRANSFER REQUEST HENDERSON COUNTY Department: VETERANS SERVICES Please make the following line-item transfers: What expense line-item is to be increased? Account Line-Item Description Amount 115582-522600-9101 PRINTING & BINDING $4,000 115582-526000-9101 DEPARTMENTAL SUPPLIES $3,289 115582-526010-9101 COMMUNITY EVENTS EXPENSE $11,000 $18,289 What expense line-item is to be decreased? Or what additional revenue is now expected? Account Line-Item Description Amount 114582-454035-9101 NCDMVA GRANT FUNDS $18,289 $18,289 Justification: Please provide a briefjustification, for this line-item transfer request. To budget for grant funds awarded by the NCDMVA Grant Program for County Veterans Offices (GPCVO). BOC approved 6.2.2025 6/2/2025 Authorized by Department Head Date For Budget Use Only Batch # Authorized by Budget Office Date BA # Batch Date Authorized by County Manager Date Henderson County Board of Commissioners 1 Historic Courthouse Square e Suite 1 e Hendersonville, NC 28792 Phone (828) 697-4808 Fax (828) 692-9855 . wehenderomcoumyncgo. William G. Lapsley fup Rebecca K. McCall o Chairman Sheila W. Franklin J. Michael Edney J.. Jay Egolf Vice-Chairman RESOLUTION TO ADOPT THE SOUTH MOUNTAINS REGIONAL HAZARD MITIGATION PLAN WHEREAS, the citizens and property within Henderson County are subject to the effects of natural hazards that pose threats to lives and cause damage to property, and with the knowledge and experience that certain areas oft the county are particularly vulnerable to drought, extreme heat, hailstorm, hurricane and tropical storm, lightning, thunderstorm wind/high wind, tornado, winter storm and freeze, flood, hazardous material incident, and wildfire; and WHEREAS, Henderson County desires to seek ways to mitigate the impact of identified hazard risks; and WHEREAS, the Legislature ofthe State of North Carolina has in Article 5, Section 160D-501 of Chapter 160D oft the North Carolina General Statutes, delegated to local governmental units the responsibility to adopt regulations designed to promote the public health, safety, and general welfare ofi its citizenry; and WHEREAS, the Legislature of the State of North Carolina has enacted General Statute Section 166A-19.41 (State emergency. assistance funds) which provides that for a state of emergency declared pursuant to G.S. 166A-19.20(a) after the deadline established by the Federal Emergency Management Agency pursuant to the Disaster Mitigation Act of 2002, P.L. 106-390, the eligible entity shall have a hazard mitigation plan approved pursuant to the Stafford Act; and. WHEREAS, Section 322 oft the Federal Disaster Mitigation Act of 2000 states that local governments must develop an All-Hazards Mitigation Plan in order to be eligible to receive future Hazard Mitigation Grant Program Funds and other disaster-related assistance funding and that said Plan must be updated and adopted within a five-year cycle; and WHEREAS, the Henderson County has performed a comprehensive review and evaluation of each section of the previously approved Hazard Mitigation Plan and has updated the said plan as required under regulations at 44 CFR Part 201 and according to guidance issued by the Federal Emergency Management Agency and the North Carolina Division of Emergency Management. WHEREAS, it is the intent of the Board of Commissioners ofHenderson County to fulfill this obligation in order that Henderson County will be eligible for federal and state assistance in the event that a state of disaster is declared for a hazard event affecting the County. Henderson County Board of Commissioners 1 Historic Courthouse Square e Suite 1 e Hendersonville, NC 28792 Phone (828) 697-4808 Fax (828) 692-9855 o whenderomcoumyncgo. William G. Lapsley prr Rebecca K. McCall - Chairman Sheila W. Franklin J. Michael Edney J. Jay Egolf Vice- Chairman NOW, THEREFORE, be it resolved that the Board of Commissioners ofHenderson County hereby: adopts the South Mountains Regional Hazard Mitigation Plan and agrees to take such other official action as may be reasonably necessary to carry out the objectives of the Hazard Mitigation Plan. In witness whereof I have hereunto set my hand and caused the seal of the County of Henderson to be affixed. Adopted this the 2nd of June, 2025. 50 : - / L R PORAS 6 WILLIAM G. LAPSLEY,CHARMAY) HENDERSON COUNTY BOARD Of - OMMISSIONERS ATTEST: - 1 DENISA LAUFFER, CLERR TO RHE BOARD HENDERSON COUNTY NORTH CAROLINA Before the Board of Commissioners A RESOLUTION BY THE COUNTY OF HENDERSON TO DIRECTTHE EXPENDITURE OF OPIOD SETTLEMENT FUNDS BOARD OF COMMISSIONERS ENACTMENT 2025.077 WHEREAS Henderson County previously joined national settlement agreements with companies engaged in the manufacturing, distribution, and dispensing ofo opioids, including settlements with drug distributors Cardinal, McKesson, and AmerisourceBergen, and the drug maker Johnson & Johnson and its subsidiary Janssen Pharmaceuticals; and, WHEREAS the allocation, use, and reporting of funds stemming from these national settlement agreements and certain bankruptcy resolutions ("Opioid Settlement Funds") are governed by the Memorandum of Agreement Between the State of North Carolina and Local Governments on Proceeds Relating to the Settlement ofOpioid Litigation ("MOA"); and WHEREAS Henderson County has received Opioid Settlement Funds pursuant to these national settlement agreements and deposited the Opioid Settlement Funds in a separate special revenue fund as required by section D of the MOA; and WHEREAS section E.6 of the MOA states: E.6. Process for drawing from special revenue funds. a. Budget item orresolution required. Opioid Settlement Funds can be used for a purpose when the Governing Body includes in its budget or passes a separate resolution authorizing the expenditure of a stated amount of Opioid Settlement Funds for that purpose or those purposes during a specified period of time. b. Budget item or resolution details. The budget or resolution should (i) indicate that it is an authorization, for expenditure ofopioid settlement funds; (ii) state the specific strategy or strategies the county or municipality intends to, fund pursuant to Option A or Option B, using the item letter and/or number in Exhibit A or Exhibit B to identify each funded strategy, and (iii) state the amount dedicated to each strategy. for a stated period of time. responsibilities of the job. The Reentry Specialist will connect incarcerated persons to addiction treatment, recovery support, harm reduction services, primary healthcare, or other services or supports they need upon release from jail or prison, or that provide any of these services or supports. g. Provider: Henderson County. 14. Fourteenth strategy authorized a. Name of strategy: Recovery Support Services b. Strategy is included in Exhibit A (Exhibit A, Exhibit B) C. Item letter and/or number in Exhibit A or Exhibit B to the MOA: A,3 d. Amounted authorized for this strategy: not to exceed $90,000. e. Period oft time during which expenditure may take place: July 1, 2025, through June 30, 2026. f. Description ofthe program, project, or activity: Funding will support the needs of persons needing recovery support services as allowable in this Strategy. These funds may be used to support DSS programming specific to supporting substance involved families toward addressing the rising number of drug-endangered children in Henderson County. g. Provider: Henderson County or TBD. The total dollar amount of Opioid Settlement Funds at this time appropriated is not to exceed $1,047,190. Adopted this the 2nd day of June 2025. WILLIAM LAPSLEY, CHAIRMAN HENDERSON COUNTY BOARD OF COMMISSIONERS ATTEST: DENISSA A. LAUFFER) RK TO THE BOARD 3 y "COUNTY SEAL) > Svuoas N 0 NOW, THEREFORE BE IT RESOLVED, in alignment with the MOA, Henderson County authorizes the expenditure of opioid settlement funds as follows: 1. First strategy authorized a. Name of strategy: Criminal Justice Diversion: Adult Recovery Court b. Strategy is included in Exhibit B (Exhibit A, Exhibit B) C. Item letter and/or number in Exhibit A or Exhibit B to the MOA: D,3 d. Amounted authorized for this strategy: not to exceed $251,492. e. Period oftime during which expenditure may take place: July 1, 2025, through June 30, 2026. f. Description of the program, project, or activity: Funds will cover costs related to the Adult Recovery Court and related program needs including but not limited to the following: Adult Recovery Court Coordinator (ARCC) position, prosecutorial services and support, supplies and materials to support the position and the program participants, training for the ARCC and members oft the Interdisciplinary Team. g. Provider: Henderson County. 2. Second strategy authorized a. Name of strategy: Collaborative Strategic Planning b. Strategy is included in Exhibit A (Exhibit A, Exhibit B) C. Item letter and/or number in Exhibit A or Exhibit B to the MOA: A,1 d. Amounted authorized for this strategy: not to exceed $167,245. e. Period of time during which expenditure may take place: July 1. 2025, through June 30, 2026. f. Description of1 the program, project, or activity: The Director of Strategic Behavioral Health position was created in 2023 to provide oversight of county programs, contracts, grants, and other funding. The Director will plan, organize, and manage Henderson County's network ofbehavioral health/substance use services, programs, and treatment providers. This position oversees the county's Opioid Settlement Fund planning and management of funded strategies and programs. Establishment oft this department and support of the position requires expenses that include, but are not limited to, office equipment and materials, software, training and supervision, vehicle use and maintenance, and programmatic support for clients the department supports. g. Provider: Henderson County 3. Third strategy authorized a. Name of strategy: Recovery Support Services: Peer Support Specialist b. Strategy is included in Exhibit A (Exhibit A, Exhibit B) C. Item letter and/or number in Exhibit A or Exhibit B to the MOA: A,3 d. Amounted authorized for this strategy: not to exceed $95,099. e. Period oft time during which expenditure may take place: July 1, 2025, through June 30, 2026. f. Description ofthe program, project, or activity: Funding supports a County employed Peer Support Specialist position. Funding will support the position and related expenses including, but not limited to, training and certifications. equipment and supplies necessary to perform the responsibilities of the job. This strategy addresses systemic root causes ofthe Opioid Epidemic by creating connections to treatment and supporting the recovery of persons and families with substance use issues. g. Provider: Henderson County. 4. Fourth strategy authorized a. Name of strategy: Post-overdose Response Team: Peer Support for Co-response b. Strategy is included in Exhibit A (Exhibit A, Exhibit B) C. Item letter and/or number in Exhibit A or Exhibit B to the MOA: A,8 d. Amounted authorized for this strategy: not to exceed $95,599. e. Period of time during which expenditure may take place: July 1, 2025, through June 30, 2026. f. Description of the program, project, or activity: Funding supports the position of Peer Support Specialist position embedded at EMS who will respond to overdoses and other substance involved calls that occur during scheduled work hours and follow up with those that occur in their off hours. Funding will support the position and related expenses including, but not limited to, training and certifications, equipment and supplies necessary to perform the responsibilities of the job. This person will connect people to treatment services and support recovery. They can also work with people and families EMS encounter who struggle with substances that did not result in an overdose. The overarching goal is to prevent overdoses and connect individuals to services. g. Provider: Henderson County. 5. Fifth strategy authorized a. Name of strategy: Evidence Based Addiction Treatment b. Strategy is included in Exhibit A (Exhibit A, Exhibit B) C. Item letter and/or number in Exhibit A or Exhibit B to the MOA: A.2 d. Amounted authorized for this strategy: not to exceed $20,000 e. Period of time during which expenditure may take place: July 1, 2025, through June 30, 2026. f. Description ofthe program, project, or activity: This strategy will address access to treatment and continuity of care by providing financial support for uninsured and underinsured individuals to receive evidence-based treatment services. Even as Medicaid Expansion goes into effect, a percentage of the population with Opioid Use Disorders will still not qualify for benefits. Individuals in the Recovery Court and Reentry programs will likely represent this population. This strategy will prove to be effective by increasing the number of uninsured or underinsured individuals receiving treatment services. g. Provider: Treatment providers as recommended for appropriate level of care. 6. Sixth strategy authorized a. Name of strategy: Recovery Housing Support Services b. Strategy is included in Exhibit A (Exhibit A, Exhibit B) C. Item letter and/or number in Exhibit A or Exhibit B to the MOA: A,4 d. Amount authorized for this strategy: not to exceed $100,000 e. Period oftime during which expenditure may take place: July 1, 2025, through June 30, 2026. f. Description of the program, project, or activity: Recovery Housing Support is a regional concern, as there are very few inpatient or residential programs, or transitional recovery homes. There are currently few recovery house options within Henderson County. The funding strategy to address this gap is to begin by stabilizing housing for persons in early recovery with priority given to participants in the Recovery Court and Reentry programs by providing capital to prevent evictions or to assist with fees and deposits. g. Provider: Housing providers as available and as appropriate for level of care. 7. Seventh strategy authorized a. Name of strategy: Early Intervention: Specialized Training & Community Education b. Strategy is included in Exhibit A(Exhibit A, Exhibit B) C. Item letter and/or number in Exhibit A or Exhibit B to the MOA: A, 6 d. Amount authorized for this strategy: not to exceed $5,000 e. Period of time during which expenditure may take place: July 1, 2025, through June 30, 2026. f. Description of the program, project, or activity: This strategy specifically addresses the root causes ofchildhood trauma by offering training and resources to organizations that serve vulnerable populations, and community education for the public. This strategy will prove effective by increasing the number of screenings and referrals for care and support through partnering organizations. This strategy may also cover training of community members to administer Naloxone. g. Provider: Henderson County or TBD. 8. Eighth strategy authorized a. Name of strategy: Prevention: Media Campaign and Resource Locator b. Strategy is included in Exhibit B (Exhibit A, Exhibit B) C. Item letter and/or number in Exhibit A or Exhibit B to the MOA: G, 1 d. Amounted authorized for this strategy: not to exceed $5,000 e. Period of time during which expenditure may take place: July 1. 2025, through June 30, 2026. f. Description of the program, project, or activity: Funding will support public awareness campaigns to increase awareness and help prevent opioid misuse. Campaign messaging will come from state and county initiatives such as "One Pill Can Kill". To raise awareness ofthe risks of opioid misuse, to raise awareness of treatment resources, and to decrease the prevalence ofoverdoses. g. Provider: Henderson County or TBD. 9. Ninth strategy authorized a. Name of strategy: Prevention: STAR Program and Camp Glow b. Strategy is included in Exhibit B (Exhibit A, Exhibit B) C. Item letter and/or number in Exhibit A or Exhibit B to the MOA: G,9 d. Amounted authorized for this strategy: not to exceed $10,000 e. Period of time during which expenditure may take place: July 1, 2025, through June 30, 2026. f. Description of the program, project, or activity: The STAR Program is a prevention program facilitated by the Sheriff's department. This program replaced DARE in the Henderson County School System and has demonstrated success in engaging students. Opioid Settlement funding will expand the capacity oft this training to be able to serve more students. Camp Glow offers a free overnight camping experience which strives to teach Henderson County Youth about the dangers of addiction and the devastating effects of substance misuse. $6,500 for STAR and $3,500 for Camp Glow. g. Provider: Henderson County Sheriff's Department and Camp Glow 10. Tenth strategy authorized a. Name of strategy: Prevention/ & Intervention: Family Navigation Resource b. Strategy is included in Exhibit B (Exhibit A, Exhibit B) C. Item letter and/or number in Exhibit A or Exhibit B to the MOA: G,12 d. Amounted authorized for this strategy: not to exceed $45,000 e. Period of time during which expenditure may take place: July 1, 2025, through June 30, 2026. f. Description oft the program, project, or activity: Funding will support approximately halft the salary and benefits of a position at the Children & Family Resource Center. The Family Mental Health Navigator position was created through a community collaboration to help families navigate the fragmented behavioral health system. This position seeks to offer prevention and intervention for families and youth. g. Provider: Children and Family Resource Center. 11. Eleventh strategy authorized a. Name of strategy: Naloxone Distribution. b. Strategy is included in Exhibit A (Exhibit A, Exhibit B) C. Item letter and/or number in Exhibit A or Exhibit B to the MOA: A,7 d. Amount authorized for this strategy: not to exceed $10,000. e. Period oftime during which expenditure may take place: July 1, 2025, through June 30, 2026. f. Description ofthe program, project, or activity: Funding will support programs or organizations that distribute naloxone to persons at risk of overdose or their social networks, such as post- overdose response teams, programs that provide naloxone to persons upon release fromj jail or prison, emergency medical service providers or hospital emergency departments that provide naloxone to persons at risk of overdose, or community-based organizations that provide services to people who use drugs. Programs or organizations involved in community distribution of naloxone may, in addition, provide naloxone to first responders. g. Provider: Henderson County. 12. Twelfth strategy authorized a. Name of strategy: Prevention & Intervention: Hope Coalition Alternatives to Suspension Program b. Strategy is included in Exhibit B (Exhibit A, Exhibit B) C. Item letter and/or number in Exhibit A or Exhibit B to the MOA: G.9 d. Amounted authorized for this strategy: not to exceed $60,000 e. Period oft time during which expenditure may take place: July 1, 2025, through June 30, 2026. f. Description oft the program, project, or activity: Funding will support a program to provide alternatives to suspension for youth in Henderson County. The program will utilize evidence- based programming to raise awareness of the risks of opioid misuse, to raise awareness of treatment resources, and to decrease the prevalence of overdoses. Funding will cover training of staff, compensation for the staff, space rental, and food and supplies as needed for the participants. g. Provider: Hope Coalition. 13. Thirteenth strategy authorized a. Name of strategy: Reentry Programs b. Strategy is included in Exhibit A (Exhibit A, Exhibit B) C. Item letter and/or number in Exhibit A or Exhibit B to the MOA: A. 12 d. Amounted authorized for this strategy: not to exceed $92,755. e. Period oft time during which expenditure may take place: July 1, 2025, through June 30, 2026. f. Description oft the program, project, or activity: Funding will support a position embedded in the detention center for Reentry Services. Henderson County chose Criminal Justice Diversion as one ofi its main strategies. Funding will support the position and related expenses including, but not limited to, training and certifications, equipment and supplies necessary to perform the Juvenile Crime Prevention Council County Plan Certification Documents 1.Certification Standards Documentation a. JCPC Program Application/Agreement b. Certification Standards C. Membership and Representation d. Terms of the Agreement e. Budget Narrative f. Budget Narrative Line Item Summary g. Sources of Revenue 2.Request for Proposal (RFP) 3.Distribution List 4. Contract for Administrative Services NC North Carolina Department of Public Safety Juvenile Justice and Delinquency Prevention DPS JCPC Program - Program Application SECTION I A: SPONSORING AGENCY AND PROGRAM INFORMATION FUNDING PERIOD: FY 25-26 DPSIJCPC FUNDING # (cont only) 045-XXXX COUNTY: Henderson AREA: Western Area Multi-County: No Mult-Components: No NAME OF PROGRAM: JCPC Administration SPONSORING AGENCY: Henderson County SPONSORING AGENCY PHYSICAL ADDRESS: NC 00000 SPONSORING AGENCY * MAILING ADDRESS: * NC 00000 TYPE: Public FEDERAL ID # 566000307a TOTAL COST OF COMPONENT ID # NAME OF PROGRAM COMPONENT PROGRAM TYPE EACH COMPONENT 45568 JCPC Certification JCPC Certification $ 5,400 Total cost of components: $ 5,400 Program Manager Name & Address (same person on signature page) Name: Sally Buchholz Title: JCPC Chair Mailing_ 155 Birchwood Drive Address: City: Laurel Park Zip:28739 Phone: (770) 680-7559 Fax: E-mail: salxaudhass9@ymaicom Contact Person (ifc different from program manager) Name: Sally Buchholz Title: JCPC Chair Mailing 155 Birchwood Drive Address: City: Laurel Park Zip:28739 Phone: (770) 680-7559 Fax: Emashaacasigmien Program Fiscal Officer (cannot be programmanager Name: Randall Cox Title: Mailing 113 North Main Street Address: Historic Courthouse Annex City: Hendersonville Zip:28792 Phone: (828) 697-4821 Fax: E-mail: rogremesomoumynego. Form. JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety JUVENILE CRIME PREVENTION COUNCIL CERTIFICATION STANDARDS G.S. 143B-853 allows for a 2-year funding cycle for programs that meet the requirements of the statute and have been awarded funds in a prior funding cycle. Indicate below if the JCPC plans to allow for a 1-year or 2-year funding cycle. 1-Year Funding: FY 2025-2026 Membership A. Have the members of the Juvenile Crime Prevention Council been appointed by county commissioners? Yes B. Are members appointed for two-year terms and are those terms staggered? Yes C. Is membership reflective of social-economic and racial diversity of the community? No D. Does the membership of the Juvenile Crime Prevention Council reflect the required positions as provided by N.C.G.S. $143B-8467 Yes Ifr not, which positions are vacant and why? We are also working to address social-economic and racial diversity. Targeted recruitment Advertising for JCPC membership on the county website Organization A. Does the JCPC have written Bylaws? Yes B. Bylaws are On file C. Bylaws contain Conflict of Interest section per JCPC policy and procedure. Yes D. Does the JCPC have written policies and procedures for funding and review? Yes E. These policies and procedures On file F. Does the JCPC have officers and are they elected annually? Yes Meetings A. JCPC meetings are considered open and public notice of meetings is provided. Yes B. Is a quorum defined as the majority of membership and required to be present in order to conduct business at JCPC meetings? Yes C. Does the JCPC meet six (6) times a year at a minimum? Yes D. Are minutes taken at all official meetings? Yes E. Are minutes distributed prior to or during subsequent meetings? Yes Planning A. Does the JCPC conduct a biennial planning process which includes a needs assessment, monitoring of programs and funding allocation process? Yes B. Is this Biennial Plan presented to the Board of County Commissioners and to DPS? Yes C. Is the Funding Plan approved by the full council and submitted to Commissioners for their approval? Yes Public Awareness A. Does the JCPC communicate the availability of funds to all public and private non-profit agencies which serve children or their families and to other interested community members? Yes RFP, Distribution List, and Advertisement attached B. Does the JCPC complete a biennial needs assessment and make that information available to agencies which serve children or their families, and to interested community members? Yes No Overdue Tax Debt A. As recipient of the county DPS JCPC allocation, does the County certify that it has no overdue tax debts, as Form JCPC/OP 002 (a). Juvenile Crime Prevention Council Certification Application Yes Form structure last revised June 2024 NC Department of Public Safety JUVENILE CRIME PREVENTION COUNCIL CERTIFICATION STANDARDS defined by N.C.G.S. $105-243.1, at the Federal, State, or local level? Briefly outline the plan for correcting any areas of standards non-compliance. The JCPC is working to address the social-economic and racial diversity. Form JCPC/OP 002 (a). Juvenile Crime Prevention Council Certification Application Form structure last revised June 2024 NCI Department of Public Safety JUVENILE CRIME PREVENTION COUNCIL CERTIFICATION STANDARDS Instructions: N.C.G.S. S 143B-846 specifies suggested members be appointed by county commissioners to serve on local Juvenile Crime Prevention Councils. In certain categories, a designee may be appointed to serve. Please indicate the person appointed to serve in each category and his/her title. Indicate appointed members who are designees for named positions. Indicate race and gender for all appointments. Henderson County - FY: 25-26 Specified Members Name Title Designee Race Gender 1) School Superintendent or designee Shannon Auten Director of Student White Female Services 2) Chief of Police or designee Samuel Capps Sgt M White Male 3) Local Sheriff or designee Stephanie Cantwell School Resource White Female Officer 4) District Attorney or designee James Capps District Attorney White Male 5) Chief Court Counselor or designee Adrienne Becton- Chief Court Counselor Black or African- Female Marsh American 6) Director, Local Management Entity! Angela Garner Director of MA, DD, White Female Managed Care Organization (LME/MCO), or and Substance designee 7) Director DSS or designee Libby Meyers DSS Director M White Female 8) County Manager or designee Sonya Flynn County Manager M White Female 9) Substance Abuse Professional Lynette Oliver Prevention Specialist White Female 10) Member of Faith Community Kendall Fox Church Black or African- Male Representative American 11) County Commissioner J. Michael Edney County Commissioner White Male 12) A Person Under the Age of21 Ryah McDonald Student White Female Representative 13) A Person Under the Age of21, or a member Jonah Jakubielski Student White Male of the public representing the interests of Representative families of at-riskj juveniles 14) Juvenile Defense Attorney Jason Hayes Attorney White Male 15) Chief District Judge or designee Abe Hudson District Court Judge M White Male 16) Member of Business Community Angela Johnson Business Owner White Female 17) Local Health Director or designee Leighton Hannah Health Director White Female 18) Rep. United Waylother non-profit Linda Carter United' Way White Female 19) Representatve/Parks and Rec Melanie Adams Recreation Program White Female Coordinator 20) County Commissioner appointee Garrett Gardin At Large White Male 21) County Commissioner appointee Jordan Ray Community, At large White Male 22) County Commissioner appointee Lauren Riggs At Large White Female 23) County Commissioner appointee Michael Absher At Large White Male 24) County Commissioner appointee Rachel Poller At Large White Female 25) County Commissioner appointee Richard Simpson Community At Large White Male 26) County Commissioner appointee Sally Buchholz At Large, Chair White Female Form JCPC/OP 002 (a)Juvenile Crime Prevention Council Certification Application Form structure last revised June 2024 NC Department of Publiç Safety SECTION V: TERMS OF AGREEMENT NOTE: Details in the Terms of Agreement and Payment to Sponsoring Agency sections are added by NCALLIES once an application is approved for funding. This Agreement is entered into by and between Department of Public Safety (hereinafter referred to as DPS), and County (hereinafter referred to as the County), the County's Juvenile Crime Prevention Council (hereinafter referred to as the. JCPC) and (hereinafter referred to as the Sponsoring Agency). DPS, the County, the JCPC and the Sponsoring Agency do mutually agree as follows: Terms of Agreement This Agreement shall become effective and shall terminate Payment to Sponsoring Agency All parties agree that services will be delivered as described in the approved Program Agreement and that funds will be disbursed in an amount not to exceed $ for the term of this agreement, unless amended by an approved Program Agreement Revision. Availability of Funds: All parties to this Agreement agree and understand that the payment of the sums specified in this Program Agreement budget, or most recently approved Program Agreement Revision, is dependent and contingent upon and subject to the appropriation, allocation, and availability of funds for this purpose to the DPS. Responsibilities of the Parties DPS shall: 1. Disburse funds monthly to County Governments, for payment to the Sponsoring Agency, from funds appropriated by the General Assembly; 2. Reserve the right to suspend payment to the County for any non-compliance of reporting requirements by the Sponsoring Agency set forth in the DPS JCPC and Community Programs Section-Funded Programs Minimum Standards Policy; 3. Immediately notify, in writing, the JCPC, County, and Sponsoring Agency (including the Board of Directors, if applicable), if payments are suspended and again once payments resume; 4. Pay only for work as described in the Program Agreement, or most recently approved Program Agreement Revision, provided by the Sponsoring Agency and approved subcontractors; 5. Provide technical assistance, orientation, and training to the Sponsoring Agency, the County and the JCPC; 6. Monitor the Sponsoring Agency's funded program(s) in accordance with DPS JCPC and Community Programs Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/18/24 for FY: 25-26 Department of Public Safety Section-Funded Programs Minimum Standards, DPS JCPC Policy 3. Operations: Program Oversight and Monitoring; 7. Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted by the established due dates; and 8. Ensure the Sponsoring Agency is either a public agency or 501(c)(3) private non-profit organization and when applicable, appropriately licensed. The Sponsoring. Agency shall; 1. Comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of Federal, State, and local agencies having jurisdiction and/or authority; 2. Comply with all Federal and State laws relating to equal employment opportunity; 3. Keep as confidential and not divulge or make available to any individual or organization without the prior written approval of DPS any information, data, instruments, documents, studies or reports given to or prepared or assembled by the Sponsoring Agency under this Agreement; 4. Acknowledge that in receiving, storing, processing or otherwise dealing with any confidential information, it will safeguard and not redisclose the information, except as otherwise provided in this Agreement; 5. Comply with the DPS JCPC and Community Programs Section-Funded Programs Minimum Standards Policy and North Carolina Administrative Code procedures (14B NCAC 11B); 6. Secure local match, if applicable, pursuant to 14B NCAC 11B.0105, for the approved DPS funds; 7. Create and adopt individualized written agency guidelines specific to the funded program, while also adhering to DPS JCPC and Community Programs Section-Funded Programs Minimum Standards Policy for the specific funded program type; 8. Ensure that state funds received are spent in accordance with the approved Program Agreement, or most recently approved Program Agreement Revision, and be accountable for the legal and appropriate expenditure of those state funds; 9. Maintain reports, records, and other information to properly document services rendered and outcomes; also maintain an ability to send and receive electronic communication; 10. Have the capacity to use the DPS electronic internet-based system for tracking clients served; also maintain an ability to electronically sign required DPS documents; 11, Use generally accepted accounting procedures that guarantee the integrity of the expenditure of funds, and maintain reports, records, and other information to properly account for the expenditure of all State funds provided to the Sponsoring Agency; 12. When refunds are requested from the North Carolina Department of Revenue for sales and/or use taxes paid by the agency in the performance of the Program Agreement, or most recently approved Program Agreement Revision, as allowed by NCGS S 105-164.14(c), the agency shall exclude all refundable sales and use taxes from reportable expenditures submitted to the County and DPS; Form JCPC/PA 004. JCPC Program Application Form structure last revised 12/18/24 for FY 25-26 Department of Public Safety 13. Submit Program Agreement Revisions, Third Quarter Accounting, Final Accounting, and annual detailed expenditures through NCALLIES. These reports must be in accordance with the submission process as outlined in DPS JCPC and Community Programs Section-Funded Programs Minimum Standards Policy and with the due dates established by DPS; 14. Make personnel reports, records and other information available to DPS, the County, the JCPC, and/or the State Auditor for oversight, monitoring and evaluation purposes; 15. Submit any other information requested by DPS, the County, the JCPC, and/or the State Auditor; 16. Be responsible for the performance of all subcontractors as described in the Program Agreement or most recently approved Program Agreement Revision; 17. Indemnify, defend, and hold harmless DPS, the State of North Carolina, the County, the JCPC and any of their officers, agents and employees, from any claims of third parties arising out of any act or omission of the Sponsoring Agency in connection with the performance of the Program Agreement or most recently approved Program Agreement Revision; 18. Receive written permission and budgetary approval from DPS prior to using the Program Agreement, or most recently approved Program Agreement Revision, as a part of any news release or commercial advertising, and acknowledge DPS funding in partnership with the County; 19. Comply with DPS JCPC and Community Programs Section-Funded Programs Minimum Standards Policy, Policy 6: Operations: Program Eligibility for Funding regarding any trainings and requirements for the United States Department of Justice national standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA) and any additional requirements in 14B NCAC 11C; 20. Be deemed an independent contractor in the performance of services described in the Program Agreement, or most recently approved Program Agreement Revision, and as such shall be wholly responsible for the services to be performed and for the supervision of its employees, interns, volunteers and subcontractors; and 21. Represent that it has, or shall secure at its own expense, all personnel required in performing the services as described in the Program Agreement, or most recently approved Program Agreement Revision. Such personnel shall not be employees of or have any individual contractual relationship with DPS. Sponsoring Agency and Use of Convacor)Subconracon The Sponsoring Agency may engage with independent contractors as needed to perform services or support services described in line item 190 of the Program Agreement, or most recently approved Program Agreement Revision. When ndependent contractors are providing services, the Sponsoring Agency must: 22. Upload a signed Contract for Professional Services (Form JCPC/PO 001 Contract for Professional Services Template) into NCALLIES once the Program Agreement or Program Agreement Revision is approved by DPS; 23. Be responsible for the performance of all contractors or subcontractors as described in the Program Agreement, or most recently approved Program Agreement Revision; 24. Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the legal and appropriate expenditure of State funds and require compliance with all applicable laws and DPS Form JCPC/PA 004. JCPC Program Application Form structurel last revised 12/18/24 for FY: 25-26 Department of Public Safety JCPC and Community Programs Section-Funded Programs Minimum Standards Policy; and 25. Ensure that all contractors or subcontractors provide all information necessary to comply with the standards set forth in the Program Agreement, or most recently approved Program Agreement Revision. The JCPC shall: 1. Ensure the Sponsoring Agency uses funds only for the purposes approved in the JCPC Program Agreement or most recently approved JCPC Program Agreement Revision (applicable only to DPS JCPC approved programs); 2. Comply with the DPS JCPC and Community Programs Section-Funded Programs Minimum Standards Policy, the North Carolina Administrative Code procedures (14B NCAC 11B, and N.C.G.S. SS 143B-845 to -851); 3. Review and locally approve Program Agreements, Program Agreement Revision(s), and Third Quarter Accounting and submit information to the County in a timely manner to meet due dates established by DPS; 4. Submit any other information requested by the County or DPS; and 5. Monitor the Sponsoring Agency's currently funded JCPC program(s) in accordance with DPS JCPC and Community Programs Section-Funded Programs Minimum Standards Policy, Policy 3. Operations: Program Oversight and Monitoring (applicable only to DPS JCPC approved programs). Reference: 14B NCAC 11B.0202 and DPS JCPC and Community Programs Section-Funded Programs Minimum Standards Policy (policies 1, 3, 7, 8, 9, 10 and 11). NOTE: Monitoring by the JCPC ONLY applies to JCPC funded programs and not other projects funded through the DPS Juvenile Community Programs Section. The County shall: 1. Use funds only for the purposes approved by DPS in the Program Agreement, or most recently approved Program Agreement Revision; 2. Disburse funds monthly and oversee funds to the Sponsoring Agency in açcordance with 14B NCAC 11B.0108; 3. Comply with the DPS JCPC and Community Programs Section-Funded Programs Minimum Standards Policy and North Carolina Administrative Code procedures (14B NCAC 11B); 4. Review and locally approve Program Agreement Revisions reçeived from the Sponsoring Agency for final approval from DPS; Reference: DPS JCPC and Community Programs Section-Funded Programs Minimum Standards Policy (policy 11). 5. Review and locally approve Third Quarter Accounting and Final Accounting forms for the JCPC and funded programs according to the procedures and due dates established by DPS; and Reference: 14B NCAC 11B.0108; DPS JCPC and Community. Programs Section-Funded Programs Minimum Standards Policy (policies 8 and 9). 6. Ensure that programs are public agencies or private 501(c)(3) non-profit organizations and appropriately licensed, when applicable (applicable only to the JCPC funding process). Form. JCPC/PA 004 JCPÇE Program. Application Form structure last revised 12/18/24 for FY25-26 Department of Public Safety Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Choice of Law: The validity of this Program Agreement and any of its terms or orovisions, as well as the rights and duties of the parties to this Program Agreement, are governed by the laws of North Carolina, including the relevant provisions of G.S. Chapter 143B, Article 13, Part 3, Subpart F, and the Rules of 14B NCAC Chapter 11. The parties, by signing this Program Agreement, agree and submit, solely for matters concerning this Program Agreement, to the exclusive jurisdiction of the courts of North Carolina and agree, solely for such purpose, that the exclusive venue for any legal proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and agreements relating to it, and their situs and forum, shall be Wake County, North Carolina, where all matters, whether sounding in Program Agreement or tort, relating to the validity, construction, interpretation, and enforcement shall be determined. Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority, DPS may: (a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program Manager, or (b) Include any person or entity designated by the Sponsoring Agency as a joint payee on the Sponsoring Agency's payment check(s). In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring Agency, and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement, or the most recently approved Program Agreement Revision, obligations. Beneficiaries: Except as herein specifically provided otherwise, this Program Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this Program Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to DPS, the County Government, and the Sponsoring Agency. Nothing contained in this document shall give or allow any claim or right of action whatsoever by any third person. It is the express intention of DPS and County Government that any such person or entity, other than DPS or the County Government or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed an incidental beneficiary only. Property Rights Intellectual Property: All deliverable items produced pursuant to this Program Agreement are the exclusive property of DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables. Physical Property: The Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any property purchased for or furnished to it for use in connection with the performance of this Program Agreement, or the most recently approved Program Agreement Revision, and will reimburse DPS for loss of, or damage to, such property. At the termination of this Program Agreement, the Sponsoring Agency, County Government, and JCPC shall Form. JCPC/PA 004. JCPCI Program Application Form structure last revised 12/18/241 for FY: 25-26 Department of Public Safety follow the guidelines for disposition of property set forth in the North Carolina Administrative Code and DPS JCPC and Community Programs Section-Funded Programs Minimum Standards Policy, Policy 1. Operations: JCPC Operations. Reference: 14B NCAC 11B.0110. Disbursements and Internal Controls Reversion of Unexpended Funds Any remaining unexpended funds disbursed by DPS to the County for the Sponsoring Agency must be refunded/ reverted back to DPS at the close of the fiscal year or upon termination of this Agreement. Accountability for Funds Audit Requirement - Local Government or Public Authority Requirements Local Governments or Public Authorities in accordance with N.C.G.S. S 159-34 must have an audit performed in conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local government or public authority regarding compliance with all applicable Federal and State agency regulations. This audit, combined with the audit of financial accounts, shall be deemed to be the single audit described by the "Federal Single Audit Act of 1984". Audit Requirement = Non-Governmental Entities An audit, when required by law, or requested by the County or DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental entities, both for-profit and not-for-profit, and must meet the requirements of OMB Circular A-133. At a minimum, the required report shall include the financial statements prepared in accordance with generally accepted accounting principles, all disclosures in the public interest required by law, and the auditor's opinion and comments relating to financial statements. The audit report must be submitted to the State Auditor's office as required by law, to the County, and DPS, and to other recipients as appropriate within nine (9) months after the end of the program's fiscal year. Oversight Access to Persons and Records The State Auditor shall have access to persons and records related to all Program Agreements entered into by State agencies or political subdivisions in accordance with N.C.G.S. S 147-64.7. Additionally, as the State funding authority, DPS shall have access to persons and records related to all Program Agreements entered into by State agencies or political subdivisions. Record Retention Records shall not be destroyed, purged, or disposed of without the express written consent of DPS. State of North Carolina basic records retention policy requires all records to be retained for a minimum of five (5) years or until all audit exceptions have been resolved, whichever is longer. If the Program Agreement is subject to Federal policy and regulations, record retention may be longer than five (5) years since records must be retained for a period of three (3) years following submission of the final Federal Financial Status Report, if applicable, or three (3) years following the submission of a revised final Federal Financial Status Report. Also, if any litigation, claim, negotiation, audit, disallowance action, or other action involving this Program Agreement has been started before expiration of the five- year retention period described above, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five-year period described above, whichever is later. Form JCPC/PA 004. JCPC Program Application Form structure last revised 12/18/24 for FY 25-26 Department of Public Safety No Overdue Tax Debt - Not for profit organizations ONLY must comply with this section. This form must be uploaded in NCALLIES when submitting a Program Application. The Sponsoring Agency shall be responsible for the payment of all State, local, and Federal taxes. Consistent with N.C.G.S. S 143C-6-23(c), not for profit organizations shall file with DPS and the County a written statement, No Overdue Tax Debts, completed by that Sponsoring Agency's Board of Directors or other governing body, stating whether or not the Sponsoring Agency has any overdue tax debts, as defined by N.C.G.S. S 105-243.1, at the Federal, State, or local level. Submitting a Program Application: If the Sponsoring Agency receives notification of any tax liability, including fines and/or penalties at the State or Federal level, at the time a Program Application is submitted, the Sponsoring Agency must notify the DPS Area Office assigned to that county, in writing, immediately. After Approved Funding: At any time during a fiscal year, if the funded Sponsoring Agency receives notification of any tax liability, including fines and/or penalties at the State or Federal level, the agency must notify, in writing, the County, JCPC, their Board of Directors and the DPS Area Office assigned to that county within five (5) business days of being notified. Conflict of Interest - Not for profit organizations ONLY must comply with this section. This form must be uploaded in NCALLIES when submitting a Program Application. Consistent with the N.C.G.S. S 143C-6-23(b), not for profit organizations shall file with DPS and the County, a copy of that Sponsoring Agency's policy addressing conflicts of interest that may arise involving the Sponsoring Agency's management employees and the members of its Board of Directors or other governing body. The policy shall address situations in which any of these individuals may directly or indirectly benefit, except as the Sponsoring Agency's employees or members of its Board or other governing body, from the Sponsoring Agency's disbursing of State funds and shall include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of interest and the appearance of impropriety. The policy shall be filed, before the County or DPS will disburse any funds. The Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and upload the statement in NCALLIES along with and the Sponsoring Agency's policy addressing conflicts of interests. Proof of 501(c)(3) - Not for profit organizations ONLY must comply with this section. This document must be uploaded in NCALLIES when submitting a Program Application. Not for profit organizations must upload proof of the agency's 501(c)(3) status when submitting a program application in NCALLIES. Revoked or Suspended Status: If the funded Sponsoring Agency receives notification that its N.C. non-profit (State) and/or 501(c)(3) (Federal IRS) status is revoked or suspended, the agency must notify, in writing, the County, JCPC, their Board of Directors and DPS Area Office assigned to that county within five (5) business days of receiving notification of the revocation or suspension. Amendment: This Agreement may not be amended orally or by performance. Any amendment must be requested by the Sponsoring Agency through submission of a Program. Agreement Revision and executed by duly authorized representatives of DPS, the County Government, JCPC, and Sponsoring Agency. Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Program Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program Agreement shall remain in full force and effect. Termination for Cause: If, through any cause, the Sponsoring Agency shall fail to fulfill its obligations under this Form JCPC/PA 004 JCPCI Program Application Form structure last revised 12/18/24 for FY 25-26 Department of Public Safety Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall, at the option of DPS, become the property of the Sponsoring Agency and the Sponsoring Agency shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials, minus any payment or compensation previously made. Notwithstanding the foregoing provision, the Sponsoring Agency shall not be relieved of liability to DPS for damages sustained by DPS by virtue of the Sponsoring Agency's breach of this agreement, and DPS may withhold any payment due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from such breach can be determined. The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of default under this Program Agreement. Termination without Cause: DPS, the County Government, or the Sponsoring Agency may terminate this Agreement at any time and without cause by giving at least thirty (30) days advance written notice to the other parties. Ift this Program Agreement is terminated by DPS as provided herein, the Sponsoring Agency shall be reimbursed on a pro rata basis for services satisfactorily provided to DPS under this Program Agreement, or the most recently approved Program Agreement Revision, prior to Program Agreement termination. Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement, or the most recently approved Program Agreement Revision, by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of this Program Agreement unless stated to be such in writing, signed by an authorized representative of DPS, County Government, the JCPC, and the Sponsoring Agency. Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations as a result of events beyond its reasonable control, including, without limitation, fire, power failures, any act of war, hostile foreign action, nuclear explosion, riot, strikes, civil insurrection, earthquake, hurricane, tornado, or other catastrophic natural event, pandemic, or act of God. Survival of Promises: All promises, requirements, terms, conditions, provisions, representations, guarantees, and warranties contained herein shall survive the Program Agreement expiration or termination date unless specifiçally provided otherwise herein, or unless superseded by applicable Federal or State statutes of limitation. Entire Agreement: This Program Agreement (including any documents mutually incorporated specifically herein) represents the entire agreement between the parties and supersedes all prior oral or written statements or agreements. END OF SECTION V - Terms of Agreement Form JCPC/PA 004 JCPCE Program Application Form structure last revised 12/18/24 for FY: 25-26 Department of Public Safety SECTION VI: BUDGET NARRATIVE JCPC Administration Fiscal Year FY 25-26 Item # Justification Expense In Kind Expense 190 Administrative Services to complete County Plan, Certification, $4,200 Meeting Agendas and Minutes 220 For allocation meeting refreshments, etc. $670 260 Office Supplies for the year: Paper, Ink, Binders, Dividers, etc $210 370 To place RFP in Hendersonville Times News $100 390 Training for JCPC Members $220 TOTAL $5,400 $0 Annual Expense Annual In Kind Job Title Wages Wages TOTAL Form JCPC/PA 004 JCPCI Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION VII: BUDGET NARRATIVE LINE ITEM SUMMARY Program: JCPC Administration Fiscal Year: FY 25-26 Number of Months: 12 Cash In Kind Total I. Personnel Services $4,200 $4,200 120 Salaries & Wages $0 180 Fringe Benefits $0 190 Professional Services" $4,200 $4,200 *Contracts MUST be attached II. Supplies & Materials $880 $880 210 Household & Cleaning $0 220 Food & Provisions $670 $670 230 Education & Medical $0 240 Construction & Repair $0 250 Vehicle Supplies & Materials $0 260 Office Supplies and Materials $210 $210 280 Heating & Utility Supplies $0 290 Other Supplies and Materials $0 III. Current Obligations & Services $320 $320 310 Travel & Transportation $0 320 Communications $0 330 Utilities $0 340 Printing & Binding $0 350 Repairs & Maintenance $0 370 Advertising $100 $100 380 Data Processing $0 390 Other Services $220 $220 IV. Fixed Charges & Other Expenses $0 410 Rental or Real Property $0 430 Equipment Rental $0 440 Service and Maint. Contracts $0 450 Insurance & Bonding $0 490 Other Fixed Charges $0 V. Capital Outlay $0 [This Section Requires Cash Match] 510 Office Furniture & Equipment $0 530 Educational Equipment $0 540 Motor Vehicle $0 550 Other Equipment $0 580 Buildings, Structure & Improv. $0 Total $5,400 $0 $5,400 Form JCPC/PA 004 JCPCI Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION VIII: SOURCES OF PROGRAM REVENUE (ALL SOURCES) FY: 25-26 Henderson County Funding ID: 045-XXXX Sponsoring Agency: Henderson County Program: JCPC. Administration $5,400 DPSIJCPC Funds This is the amount of your request on your application 0% Local Match Rate Is the Local Match Rate 10%, 20% or 30%? County Cash (Specify Source) Local Cash (Specify Source) Local Cash (Specify Source) Local In-Kind (Specify Source) Other (Specify Source) Other (Specify Source) Other (Specify Source) Other (Specify Source) $5,400 TOTAL $0 $0 Required Local Match Match Provided We, the undersigned, have reviewed this JCPC Program Application to be presented to the Juvenile Crime Prevention Council of this County in accordance with the procedures established by the local Juvenile Crime Prevention Council. Agencies seeking funding must be able to meet the applicable requirements oft the North Carolina General Statutes, Administrative Code, and the Division of Adult Correction and Juvenile Justice. We understand and acknowledge that the approval process is first with the Juvenile Crime Prevention Council, second with the County Board of Commissioners, and the final authority with the Department of Public Safety, Division of Adult Correction and Juvenile Justice. All parties understand that the availability of funds is contingent upon the appropriation of those funds by the General Assembly of the State of North Carolina. GhAE Chair, County Board of Commissiopérs orçounty Finance Director Date lall Buelh 5-54-3035 Chair, Juvenilé Crime Prevention Council Date Sally Buchholz 5/9/25 Program Manager Date Form. JCPC/PA 004 JCPC Program. Application Form structure last revised 12/31/2012 Department of Public Safety Request for Proposals NCDPS JCPC Continuation Funding FY 2025-2026 Henderson $ 266,020 January 30, 2025 County Anticipated Annual Allocation Date Advertised The Juvenile Crime Prevention Council having studied the needs of juveniles in the county hereby publishes this Request for Proposals. The JCPC anticipates funds from the North Carolina Department of Public Safety (NCDPS) in the amount stated above to fund the programs specified below. Such programs will serve delinquent and at-risk youth for the state fiscal years of 2024 2025. The use of these funds in this county require a local match in the amount specified. The match rate for JCPC funds required: 30%. Based on identified needed programs and possible gaps in the service continuum, the following program types will be considered for funding: 1. Restorative Justice/Teen Court 6. Restitution Community Service 11. Structured Day 2. Psychological Assessment 7. Tutoring/Academic Enhancement 12. Runaway Shelter 3. intepersonalEpenenta Skill 8. Parent/Family Skill Building 13. Mediation Building 4. Mentoring 9. Temporary Shelter 5. Vocational Skills 10. Group Home As a result of the Risk Assessment and YASI data in the above-named county, programs that reduce risk, address the needs ofj juveniles, and increase protective factors will be considered for funding. Elevated risk and needs for adjudicated youth that programming should address: School Behavior adjustment to school including Family Substance abuse services to help youth with executive functioning Family Criminality Known Substance Use/Misuse Alcohol, Illegal Drugs Sexual Behaviors - Last 12 months Mental Health Conflict in the home Most Serious prior adjudications Poor Relationship with peers/association with Prior Assault delinquent peers Prior run away from home Poor Academic Functioning/Truancy Health Needs Juvenile Parental Status History of Abuse or Neglect Family Supervision Skills The web-based program application (NCALLIES) and instructions are available on line at the Department of Public Safety web-site: htps-www.nedps.gonde2clm2a-go00,09275092483.002482.002514 Only local public agencies, 501c3 non-profit corporations and local housing authorities will be considered for funding. Private non-profits are required to upload the following forms into NC ALLIES or your application is considered incomplete: 1) No Over Due Tax form (available at the above link) 2) Notarized DPS Conflict of Interest Statement Template (available at the above link), 3) The non-profit's Conflict of Interest Policy; and 4) Proof of 501(c)(3) status. For additional information regarding the application process: Sally Buchholz alypuchnoiPeymalon JCPC Chairperson / or Designee Email New Applicants are required to attend a JCPC Applicant Orientations Contact Area Consultant for information.. Fori information about the program application workshop and other technical assistance: Regina Arrowood Area Consultant at 828-230-3590. (Email copy to: The deadline for application submission March 1, 2025 at 5 pm barbara@barbarabothe.com) into NCALLIES: Page 1 of 1 N*C North Carolina Department of Public Safety Juvenile DPS Justice and Delinquency Prevention JCPC Program - Program Application SECTION IA: SPONSORING AGENCY AND PROGRAM INFORMATION FUNDING PERIOD: FY 25-26 DPSIJCPC FUNDING # (cont only) 045-XXXX COUNTY: Henderson AREA: Western. Area Multi-County: No Mult-Components: No NAME OF PROGRAM: JCPC Administration SPONSORING AGENCY: Henderson County SPONSORING AGENCY * PHYSICAL ADDRESS: * NC 00000 SPONSORING AGENCY MAILING ADDRESS: NC 00000 TYPE:Public FEDERAL ID # 566000307a COMPONENT ID: # NAME OF PROGRAM COMPONENT PROGRAM TYPE TOTAL COST OF EACH COMPONENT 45568 JCPC Certification JCPC Certification $5 5,400 Total cost of components: $5 5,400 Program Manager Name & Address (same person on signature page) Name: Sally Buchholz Title: JCPC Chair Mailing] 155 Birchwood Drive Address: City: Laurel Park Zip:28739 Phone: (770) 680-7559 Fax: E-mail: salhpwchouzs9@ymai.com Contact Person (if different from program manager) Name: Sally Buchholz Title: JCPC Chair Mailing 155 Birchwood Drive Address: City: Laurel Park Zip: 28739 Phone: (770) 680-7559 Fax: E-mail: salypucthoi9@pmailcon Program Fiscal Officer (cannot be programmanager Name: Randall Cox Title: Mailing 113 North Main Street Address: Historic Courthouse Annex City: Hendersonville Zip:28792 Phone: (828) 697-4821 Fax: E-mail: rogremdemomoumynegew Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety JUVENILE CRIME PREVENTION COUNCIL CERTIFICATION STANDARDS G.S. 143B-853 allows for a 2-year funding cycle for programs that meet the requirements of the statute and have been awarded funds in a prior funding cycle. Indicate below if the JCPC plans to allow for a 1-year or 2-year funding cycle. 1-Year Funding: FY 2025-2026 Membership A. Have the members of the Juvenile Crime Prevention Council been appointed by county commissioners? Yes B. Are members appointed for two-year terms and are those terms staggered? Yes C. Is membership reflective of social-economic and racial diversity of the community? No D. Does the membership of the Juvenile Crime Prevention Council reflect the required positions as provided by N.C.G.S. $143B-846? Yes Ifr not, which positions are vacant and why? We are also working to address social-economic and racial diversity. Targeted recruitment Advertising for JCPC membership on the county website Organization A. Does the JCPC have written Bylaws? Yes B. Bylaws are On file C. Bylaws contain Conflict of Interest section per JCPC policy and procedure. Yes D. Does the JCPC have written policies and procedures for funding and review? Yes E. These policies and procedures On file F. Does the JCPC have officers and are they elected annually? Yes Meetings A. JCPC meetings are considered open and public notice of meetings is provided. Yes B. Is a quorum defined as the majority of membership and required to be present in order to conduct business at JCPC meetings? Yes C. Does the JCPC meet six (6) times a year at a minimum? Yes D. Are minutes taken at all official meetings? Yes E. Are minutes distributed prior to or during subsequent meetings? Yes Planning A. Does the JCPC conduct a biennial planning process which includes a needs assessment, monitoring of programs and funding allocation process? Yes B. Is this Biennial Plan presented to the Board of County Commissioners and to DPS? Yes C. Is the Funding Plan approved by the full council and submitted to Commissioners for their approval? Yes Public Awareness A, Does the JCPC communicate the availability of funds to all public and private non-profit agencies which serve children or their families and to other interested community members? Yes ORFP, Distribution List, and Advertisement attached B. Does the JCPC complete a biennial needs assessment and make that information available to agencies which serve children or their families, and to interested community members? Yes No Overdue Tax Debt A. As recipient of the county DPS JCPC allocation, does the County certify that it has no overdue tax debts, as Form JCPC/OP 002 (a). Juvenile Crime Prevention Council Certification Application Yes Form: structure last revised June 2024 NC Department of Public Safety JUVENILE CRIME PREVENTION COUNCIL CERTIFICATION STANDARDS defined by N.C.G.S. $105-243.1, at the Federal, State, or local level? Briefly outline the plan for correcting any areas of standards non-compliance. The JCPC is working to address the social-economic and racial diversity. Form JCPC/OP 002 (a). Juvenile Crime Prevention Council Certiniçation Application Form structure last revised June 2024 NC. Department of Public Safety JUVENILE CRIME PREVENTION COUNCIL CERTIFICATION STANDARDS Instructions: N.C.G.S. S 143B-846 specifies suggested members be appointed by county commissioners to serve on local Juvenile Crime Prevention Councils. In certain categories, a designee may be appointed to serve. Please indicate the person appointed to serve in each category and his/her title. Indicate appointed members who are designees for named positions. Indicate race and gender for all appointments. Henderson County - FY 25-26 Specified Members Name Title Designee Race Gender 1) School Superintendent or designee Shannon Auten Director of Student White Female Services 2) Chief of Police or designee Samuel Capps Sgt M White Male 3) Local Sheriff or designee Stephanie Cantwel! School Resource White Female Officer 4) District Attorney or designee James Capps District Attorney White Male 5) Chief Court Counselor or designee Adrienne Becton- Chief Court Counselor Black or. African- Female Marsh American 6) Director, Local Management Entity/ Angela Garner Director of MA, DD, White Female Managed Care Organization (LME/MCO), or and Substance designee 7) Director DSS or designee Libby Meyers DSS Director M White Female 8) County Manager or designee Sonya Flynn County Manager M White Female 9) Substance Abuse Professional Lynette Oliver Prevention Specialist White Female 10) Member of Faith Community Kendall Fox Church Black or African- Male Representative American 11) County Commissioner J. Michael Edney County Commissioner White Male 12) A Person Under the Age of 21 Ryah McDonald Student White Female Representative 13) Al Person Under the Age of21, or a member Jonah Jakubielski Student White Male oft the public representing the interests of Representative families of at-riskj juveniles 14) Juvenile Defense Attorney Jason Hayes Attorney White Male 15) Chief District Judge or designee Abe Hudson District Court Judge M White Male 16) Member of Business Community Angela Johnson Business Owner White Female 17) Local Health Director or designee Leighton Hannah Health Director White Female 18) Rep. United Way/other non-profit Linda Carter United Way White Female 19) Repreentative/Parks: and Rec Melanie Adams Recreation Program White Female Coordinator 20) County Commissioner appointee Garrett Gardin At Large White Male 21) County Commissioner appointee Jordan Ray Community, At large White Male 22) County Commissioner appointee Lauren Riggs At Large White Female 23) County Commissioner appointee Michael Absher At Large White Male 24) County Commissioner appointee Rachel Poller At Large White Female 25) County Commissioner appointee Richard Simpson Community At Large White Male 26) County Commissioner appointee Sally Buchholz At Large, Chair White Female Form JCPC/OP 002 (a). Juvenile Crime Prevention Council Certification Application Form structure last revised. June 2024 NC Department of Public Safety SECTION V: TERMS OF AGREEMENT NOTE: Details in the Terms of Agreement and Payment to Sponsoring Agency sections are added by NCALLIES once an application is approved for funding. This Agreement is entered into by and between Department of Public Safety (hereinafter referred to as DPS), and County (hereinafter referred to as the County), the County's Juvenile Crime Prevention Council (hereinafter referred to as the JCPC) and (hereinafter referred to as the Sponsoring Agency). DPS, the County, the JCPC and the Sponsoring Agency do mutually agree as follows: Terms of Agreement This Agreement shall become effective and shall terminate Payment to Sponsoring Agency All parties agree that services will be delivered as described in the approved Program Agreement and that funds will be disbursed in an amount not to exceed $ for the term of this agreement, unless amended by an approved Program Agreement Revision. Availability of Funds: All parties to this Agreement agree and understand that the payment of the sums specified in this Program Agreement budget, or most recently approved Program Agreement Revision, is dependent and contingent upon and subject to the appropriation, allocation, and availability of funds for this purpose to the DPS. Responsibilities of the Parties DPS shall: 1. Disburse funds monthly to County Governments, for payment to the Sponsoring Agency, from funds appropriated by the General Assembly; 2. Reserve the right to suspend payment to the County for any non-compliance of reporting requirements by the Sponsoring Agency set forth in the DPS JCPC and Community Programs Section-Funded Programs Minimum Standards Policy; 3. Immediately notify, in writing, the JCPC, County, and Sponsoring Agency (including the Board of Directors, if applicable), if payments are suspended and again once payments resume; 4. Pay only for work as described in the Program Agreement, or most recently approved Program Agreement Revision, provided by the Sponsoring Agency and approved subcontractors; 5. Provide technical assistance, orientation, and training to the Sponsoring Agency, the County and the JCPC; 6. Monitor the Sponsoring Agency's funded program(s) in accordance with DPS JCPC and Community Programs Form JCPC/PA 004 JCPCE Program Application Form structure last revised 12/18/24 for FY2 25-26 Department of Public Safety Section-Funded Programs Minimum Standards, DPS JCPC Policy 3. Operations: Program Oversight and Monitoring; 7. Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted by the established due dates; and 8. Ensure the Sponsoring Agency is either a public agency or 501(c)(3) private non-profit organization and when applicable, appropriately licensed. The Sponsoring. Agency shall: 1. Comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of Federal, State, and local agencies having jurisdiction and/or authority; 2. Comply with all Federal and State laws relating to equal employment opportunity; 3. Keep as confidential and not divulge or make available to any individual or organization without the prior written approval of DPS any information, data, instruments, documents, studies or reports given to or prepared or assembled by the Sponsoring Agency under this Agreement; 4. Acknowledge that in receiving, storing, processing or otherwise dealing with any confidential information, it will safeguard and not redisclose the information, except as otherwise provided in this Agreement; 5. Comply with the DPS JCPC and Community Programs Section-Funded Programs Minimum Standards Policy and North Carolina Administrative Code procedures (14B NCAC 11B); 6. Secure local match, f applicable, pursuant to 14B NCAC 11B.0105, for the approved DPS funds; 7. Create and adopt individualized written agency guidelines specific to the funded program, while also adhering to DPS JCPC and Community Programs Section-Funded Programs Minimum Standards Policy for the specific funded program type; 8. Ensure that state funds received are spent in açcordance with the approved Program Agreement, or most recently approved Program Agreement Revision, and be accountable for the legal and appropriate expenditure of those state funds; 9. Maintain reports, records, and other information to properly document services rendered and outcomes; also maintain an ability to send and receive electronic communication; 10. Have the capacity to use the DPS electronic internet-Dased system for tracking clients served; also maintain an ability to electronically sign required DPS documents; 11. Use generally accepted accounting procedures that guarantee the integrity of the expenditure of funds, and maintain reports, records, and other information to properly account for the expenditure of all State funds provided to the Sponsoring Agency; 12. When refunds are requested from the North Carolina Department of Revenue for sales and/or use taxes paid by the agency in the performance of the Program Agreement, or most recently approved Program Agreement Revision, as allowed by NCGS S 105-164.14(c), the agency shall exclude all refundable sales and use taxes from reportable expenditures submitted to the County and DPS; Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/18/24 for FY2 25-26 Department of Public Safety 13. Submit Program Agreement Revisions, Third Quarter Accounting, Final Accounting, and annual detailed expenditures through NCALLIES. These reports must be in accordance with the submission process as outlined in DPS JCPC and Community Programs Section-Funded Programs Minimum Standards Policy and with the due dates established by DPS; 14. Make personnel reports, records and other information available to DPS, the County, the JCPC, and/or the State Auditor for oversight, monitoring and evaluation purposes; 15. Submit any other information requested by DPS, the County, the JCPC, and/or the State Auditor; 16. Be responsible for the performance of all subcontractors as described in the Program Agreement or most recently approved Program Agreement Revision; 17. Indemnify, defend, and hold harmless DPS, the State of North Carolina, the County, the JCPC and any of their officers, agents and employees, from any claims of third parties arising out of any act or omission of the Sponsoring Agency in connection with the performance of the Program Agreement or most recently approved Program Agreement Revision; 18. Receive written permission and budgetary approval from DPS prior to using the Program Agreement, or most recently approved Program Agreement Revision, as a part of any news release or commercial advertising, and acknowledge DPS funding in partnership with the County; 19. Comply with DPS JCPC and Community Programs Section-Funded Programs Minimum Standards Policy, Policy 6: Operations: Program Eligibility for Funding regarding any trainings and requirements for the United States Department of Justice national standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA) and any additional requirements in 14B NCAC 11C; 20. Be deemed an independent contractor in the performance of services described in the Program Agreement, or most recently approved Program Agreement Revision, and as such shall be wholly responsible for the services to be performed and for the supervision of its employees, interns, volunteers and subcontractors; and 21. Represent that it has, or shall secure at its own expense, all personnel required in performing the services as described in the Program Agreement, or most recently approved Program Agreement Revision. Such personnel shall not be employees of or have any individual contractual relationship with DPS. Sponsoring Agency and Use of Contractor(s)Subcontractors The Sponsoring Agency may engage with ndependent contractors as needed to perform services or support services described in line item 190 of the Program Agreement, or most recently approved Program Agreement Revision. When independent contractors are, providing services, the Sponsoring Agency must: 22. Upload a signed Contract for Professional Services (Form JCPC/PO 001 Contract for Professional Services Template) into NCALLIES once the Program Agreement or Program Agreement Revision is approved by DPS; 23. Be responsible for the performance of all contractors or subcontractors. as described in the Program Agreement, or most recently approved Program Agreement Revision; 24. Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the legal and appropriate expenditure of State funds and require compliance with all applicable laws and DPS Form JCPC/PA 004 JCPC Program Application Form structurel last revised 12/18/24 for FY 25-26 Department of Public Safety JCPC and Community Programs Section-Funded Programs Minimum Standards Policy; and 25. Ensure that all contractors or subcontractors provide all information necessary to comply with the standards set forth in the Program Agreement, or most recently approved Program Agreement Revision. The JCPC shall: 1. Ensure the Sponsoring Agency uses funds only for the purposes approved in the JCPC Program Agreement or most recently approved JCPC Program Agreement Revision (applicable only to DPS JCPC approved programs); 2. Comply with the DPS JCPC and Community Programs Section-Funded Programs Minimum Standards Policy, the North Carolina Administrative Code procedures (14B NCAC 11B, and N.C.G.S. SS 143B-845 to -851); 3. Review and locally approve Program Agreements, Program Agreement Revision(s), and Third Quarter Accounting and submit information to the County in a timely manner to meet due dates established by DPS; 4. Submit any other information requested by the County or DPS; and 5. Monitor the Sponsoring Agency's currently funded JCPC program(s) in accordance with DPS JCPC and Community Programs Section-Funded Programs Minimum Standards Policy, Policy 3. Operations: Program Oversight and Monitoring (applicable only to DPS JCPC approved programs). Reference: 14B NCAC 11B.0202 and DPS JCPC and Community Programs Section-Funded Programs Minimum Standards Policy (policies 1, 3, 7, 8, 9, 10 and 11). NOTE: Monitoring by the JCPC ONLY applies to JCPC funded programs and not other, projects funded through the DPS Juvenile Community Programs Section. The County shall: 1. Use funds only for the purposes approved by DPS in the Program Agreement, or most recently approved Program Agreement Revision; 2. Disburse funds monthly and oversee funds to the Sponsoring Agency in accordance with 14B NCAC 11B.0108; 3. Comply with the DPS JCPC and Community Programs Section-Funded Programs Minimum Standards Policy and North Carolina Administrative Code procedures (14B NCAC 11B); 4. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final approval from DPS; Reference: DPS JCPC and Community Programs Section-Funded Programs Minimum Standards Policy (policy 11). 5. Review and locally approve Third Quarter Accounting and Final Accounting forms for the JCPC and funded programs according to the procedures and due dates established by DPS; and Reference: 14B NCAC 11B.0108; DPS JCPC and Community Programs Section-Funded Programs Minimum Standards Policy (policies 8 and 9). 6. Ensure that programs are public agencies or private 501(c)(3) non-profit organizations and appropriately licensed, when applicable (applicable only to the JCPC funding process). Form JCPC/PA 004. JCPCI Program. Application Form structure last revised 12/18/24 for FY: 25-26 Department of Public Safety Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Choice of Law: The validity of this Program Agreement and any of its terms or provisions, as well as the rights and duties of the parties to this Program Agreement, are governed by the laws of North Carolina, including the relevant provisions of G.S. Chapter 143B, Article 13, Part 3, Subpart F, and the Rules of 14B NCAC Chapter 11. The parties, by signing this Program Agreement, agree and submit, solely for matters concerning this Program Agreement, to the exclusive jurisdiction of the courts of North Carolina and agree, solely for such purpose, that the exclusive venue for any legal proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and agreements relating to it, and their situs and forum, shall be Wake County, North Carolina, where all matters, whether sounding in Program Agreement or tort, relating to the validity, construction, interpretation, and enforcement shall be determined. Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority, DPS may: (a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program Manager, or (b) Include any person or entity designated by the Sponsoring Agency as a joint payee on the Sponsoring Agency's payment check(s). In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring Agency, and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement, or the most recently approved Program Agreement Revision, obligations. Beneficiaries: Except as herein specifically provided otherwise, this Program Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this Program Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to DPS, the County Government, and the Sponsoring Agency. Nothing contained in this document shall give or allow any claim or right of action whatsoever by any third person. Iti is the express intention of DPS and County Government that any such person or entity, other than DPS or the County Government or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed an incidental beneficiary only. Property Rights Intellectual Property: All deliverable items produced pursuant to this Program Agreement are the exclusive property of DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables. Physical Property: The Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any property purchased for or furnished to it for use in connection with the performance of this Program Agreement, or the most recently approved Program Agreement Revision, and will reimburse DPS for loss of, or damage to, such property. At the termination of this Program Agreement, the Sponsoring Agency, County Government, and JCPC shall Form. JCPC/PA 004. JCPCI Program. Application Form structure last revised 12/18/24 for FY 25-26 Department of Public Safety follow the guidelines for disposition of property set forth in the North Carolina Administrative Code and DPS JCPC and Community Programs Section-Funded Programs Minimum Standards Policy, Policy 1. Operations: JCPC Operations. Reference: 14B NCAC 11B.0110. Disbursements and Internal Controls Reversion of Unexpended Funds Any remaining unexpended funds disbursed by DPS to the County for the Sponsoring Agency must be refunded/ reverted back to DPS at the close of the fiscal year or upon termination of this Agreement. Accountability for Funds Audit Requirement - Local Government or Public Authority Requirements Local Governments or Public Authorities in accordance with N.C.G.S. S 159-34 must have an audit performed in conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local government or public authority regarding compliance with all applicable Federal and State agency regulations. This audit, combined with the audit of financial accounts, shall be deemed to be the single audit described by the 'Federal Single Audit Act of 1984". Audit Requirement = Non-Governmental Entities An audit, when required by law, or requested by the County or DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental entities, both for-profit and not-for-profit, and must meet the requirements of OMB Circular A-133. At a minimum, the required report shall include the financial statements prepared in accordance with generally accepted accounting principles, all disclosures in the public interest required by law, and the auditor's opinion and comments relating to financial statements. The audit report must be submitted to the State Auditor's office as required by law, to the County, and DPS, and to other recipients as appropriate within nine (9) months after the end of the program's fiscal year. Oversight Access to Persons and Records The State Auditor shall have access to persons and records related to all Program Agreements entered into by State agencies or political subdivisions in accordance with N.C.G.S. S 147-64.7. Additionally, as the State funding authority, DPS shall have access to persons and records related to all Program Agreements entered into by State agencies or political subdivisions. Record Retention Records shall not be destroyed, purged, or disposed of without the express written consent of DPS. State of North Carolina basic records retention policy requires all records to be retained for a minimum of five (5) years or until all audit exceptions have been resolved, whichever is longer. If the Program Agreement is subject to Federal policy and regulations, record retention may be longer than five (5) years since records must be retained for a period of three (3) years following submission of the final Federal Financial Status Report, if applicable, or three (3) years following the submission of a revised final Federal Financial Status Report. Also, if any litigation, claim, negotiation, audit, disallowance action, or other action involving this Program Agreement has been started before expiration of the five- year retention period described above, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five-year period described above, whichever is later. Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/18/24 for FY25-26 Department of Public Safety No Overdue Tax Debt - Not for profit organizations ONLY must comply with this section. This form must be uploaded in NCALLIES when submitting a Program Application. The Sponsoring Agency shall be responsible for the payment of all State, local, and Federal taxes. Consistent with N.C.G.S. S 143C-6-23(c), not for profit organizations shall file with DPS and the County a written statement, No Overdue Tax Debts, completed by that Sponsoring Agency's Board of Directors or other governing body, stating whether or not the Sponsoring Agency has any overdue tax debts, as defined by N.C.G.S. S 105-243.1, at the Federal, State, or local level. Submitting a Program Application: If the Sponsoring Agency receives notification of any tax liability, including fines and/or penalties at the State or Federal level, at the time a Program Application is submitted, the Sponsoring Agency must notify the DPS Area Office assigned to that county, in writing, immediately. After Approved Funding: At any time during a fiscal year, ift the funded Sponsoring Agency receives notification of any tax liability, including fines and/or penalties at the State or Federal level, the agency must notify, in writing, the County, JCPC, their Board of Directors and the DPS Area Office assigned to that county within five (5) business days of being notified. Conflict of Interest - Not for profit organizations ONLY must comply with this section. This form must be uploaded in NCALLIES when submitting a Program Application. Consistent with the N.C.G.S. S 143C-6-23(b), not for profit organizations shall file with DPS and the County, a copy of that Sponsoring Agency's policy addressing conflicts of interest that may arise involving the Sponsoring Agency's management employees and the members of its Board of Directors or other governing body. The policy shall address situations in which any of these individuals may directly or indirectly benefit, except as the Sponsoring Agency's employees or members of its Board or other governing body, from the Sponsoring Agency's disbursing of State funds and shall include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of interest and the appearance of impropriety. The policy shall be filed, before the County or DPS will disburse any funds. The Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and upload the statement in NCALLIES along with and the Sponsoring Agency's policy addressing conflicts of interests. Proof of 501(c)(3) - Not for profit organizations ONLY must comply with this section. This document must be uploaded in NCALLIES when submitting a Program Application. Not for profit organizations must upload proof of the agency's 501(c)(3) status when submitting a program application in NCALLIES. Revoked or Suspended Status: If the funded Sponsoring Agency receives notification that its N.C. non-profit (State) and/or 501(c)(3) (Federal IRS) status is revoked or suspended, the agency must notify, in writing, the County, JCPC, their Board of Directors and DPS Area Office assigned to that county within five (5) business days of receiving notification of the revocation or suspension. Amendment: This Agreement may not be amended orally or by performance. Any amendment must be requested by the Sponsoring Agency through submission of a Program Agreement Revision and executed by duly authorized representatives of DPS, the County Government, JCPC, and Sponsoring Agency. Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Program Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent iti is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program Agreement shall remain in full force and effect. Termination for Cause: If, through any cause, the Sponsoring Agency shall fail to fulfill its obligations under this Form JCPC/PA 004. JCPC Program Application Form structure last revised 12/18/24 for FY: 25-26 Department of Public Safety Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall, at the option of DPS, become the property of the Sponsoring Agency and the Sponsoring Agency shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials, minus any payment or compensation previously made. Notwithstanding the foregoing provision, the Sponsoring Agency shall not be relieved of liability to DPS for damages sustained by DPS by virtue of the Sponsoring Agency's breach of this agreement, and DPS may withhold any payment due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from such breach can be determined. The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of default under this Program Agreement. Termination without Cause: DPS, the County Government, or the Sponsoring Agency may terminate this Agreement at any time and without cause by giving at least thirty (30) days advance written notice to the other parties. Ift this Program Agreement is terminated by DPS as provided herein, the Sponsoring Agency shall be reimbursed on a pro rata basis for services satisfactorily provided to DPS under this Program Agreement, or the most recently approved Program Agreement Revision, prior to Program Agreement termination. Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement, or the most recently approved Program Agreement Revision, by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of this Program Agreement unless stated to be such in writing, signed by an authorized representative of DPS, County Government, the JCPC, and the Sponsoring Agency. Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and sO long as it is prevented from performing such obligations as a result of events beyond its reasonable control, including, without limitation, fire, power failures, any act of war, hostile foreign action, nuclear explosion, riot, strikes, civil insurrection, earthquake, hurricane, tornado, or other catastrophic natural event, pandemic, or act of God. Survival of Promises: All promises, requirements, terms, conditions, provisions, representations, guarantees, and warranties contained herein shall survive the Program Agreement expiration or termination date unless specificaily provided otherwise herein, or unless superseded by applicable Federal or State statutes of limitation. Entire Agreement: This Program Agreement (including any documents mutually incorporated specifically herein) represents the entire agreement between the parties and supersedes all prior oral or written statements or agreements. END OF SECTION V - Terms of Agreement Form JCPC/PA 004. JCPC Program Application Form structure last revised 12/18/24 for FY: 25-26 Department of Public Safety SECTION VI: BUDGET NARRATIVE JCPC Administration Fiscal Year FY: 25-26 Item # Justification Expense In Kind Expense 190 Administrative Services to complete County Plan, Certification, $4,200 Meeting Agendas and Minutes 220 For allocation meeting refreshments, etc. $670 260 Office Supplies for the year: Paper, Ink, Binders, Dividers, etc $210 370 To place RFP in Hendersonville Times News $100 390 Training for JCPC Members $220 TOTAL $5,400 $0 Annual Expense Annual In Kind Job Title Wages Wages TOTAL Form JCPC/PA 004 JCPCI Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION VII: BUDGET NARRATIVE LINE ITEM SUMMARY Program: JCPC Administration Fiscal Year: FY 25-26 Number of Months: 12 Cash In Kind Total I. Personnel Services $4,200 $4,200 120 Salaries & Wages $0 180 Fringe Benefits $0 190 Professional Services" $4,200 $4,200 Contracts MUST be attached II. Supplies & Materials $880 $880 210 Household & Cleaning $0 220 Food & Provisions $670 $670 230 Education & Medical $0 240 construction & Repair $0 250 Vehicle Supplies & Materials $0 260 Office Supplies and Materials $210 $210 280 Heating & Utility Supplies $0 290 Other Supplies and Materials $0 III. Current Obligations & Services $320 $320 310 Travel & Transportation $0 320 Communications $0 330 Utilities $0 340 Printing & Binding $0 350 Repairs & Maintenance $0 370 Advertising $100 $100 380 Data Processing $0 390 Other Services $220 $220 IV. Fixed Charges & Other Expenses $0 410 Rental or Real Property $0 430 Equipment Rental $0 440 Service and Maint. Contracts $0 450 Insurance & Bonding $0 490 Other Fixed Charges $0 V. Capital Outlay $0 [This Section Requires Cash Match] 510 Office Furniture & Equipment $0 530 Educational Equipment $0 540 Motor Vehicle $0 550 Other Equipment $0 580 Buildings, Structure & Improv. $0 Total $5,400 $0 $5,400 Form JCPC/PA 004. JCPCI Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION VIII: SOURCES OF PROGRAM REVENUE (ALL SOURCES) FY 25-26 Henderson County Funding ID: 045-XXXX Sponsoring Agency: Henderson County Program: JCPC Administration $5,400 DPSIJCPC Funds * This is the amount of your request on your application 0% Local Match Rate Is the Local Match Rate 10%, 20% or 30%? County Cash (Specify Source) Local Cash (Specify Source) Local Cash (Specify Source) Local In-Kind (Specify Source) Other (Specify Source) Other (Specify Source) Other (Specify Source) Other (Specify Source) $5,400 TOTAL $0 $0 Required Local Match Match Provided We, the undersigned, have reviewed this JCPC Program Application to be presented to the Juvenile Crime Prevention Council of this County in accordance with the procedures established by the local Juvenile Crime Prevention Council. Agencies seeking funding must be able to meet the applicable requirements of the North Carolina General Statutes, Administrative Code, and the Division of Adult Correction and Juvenile Justice. We understand and acknowledge that the approval process is first with the Juvenile Crime Prevention Council, second with the County Board of Commissioners, and the final authority with the Department of Public Safety, Division of Adult Correction and Juvenile Justice. All parties understand that the availability of funds is contingent upon the appropriation of those funds by the General Assembly of the State of Nofth Carolina. IA / 6225 Chair, County Board of Commissiopers or County Finance Director Date Buehha dally 512 2075 Chair, Juvehile Crime Prevention Council Date Sally Buchholz 5/9/25 Program Manager Date Form JCPC/PA 004 JCPCI Program Application Form structure last revised 12/31/2012 Department of Public Safety Request for Proposals NCDPS JCPC Continuation Funding FY 2025-2026 Henderson $ 266,020 January 30, 2025 County Anticipated Annual Allocation Date Advertised The Juvenile Crime Prevention Council having studied the needs of juveniles in the county hereby publishes this Request for Proposals. The JCPC anticipates funds from the North Carolina Department of Public Safety (NCDPS) in the amount stated above to fund the programs specified below. Such programs will serve delinquent and at-risk youth for the state fiscal years of 2024 - 2025. The use of these funds in this county require a local match in the amount specified. The match rate for JCPC funds required: 30%. Based on identified needed programs and possible gaps in the service continuum, the following program types will be considered for funding: 1. Restorative Justice/Teen Court 6. Restitution Community Service 11. Structured Day 2. sychological Assessment 7. Tutoring/Academic Enhancement 12. Runaway Shelter 3. ntepesonalExpenenua: Skill 8. Parent/Family Skill Building 13. Mediation Building 4. Mentoring 9. Temporary Shelter 5. Vocational Skills 10. Group Home As a result of the Risk Assessment and YASI data in the above-named county, programs that reduce risk, address the needs ofj juveniles, and increase protective factors will be considered for funding. Elevated risk and needs for adjudicated youth that programming should address: School Behavior /adjustment to school including Family Substance abuse services to help youth with executive functioning Family Criminality Known Substance Use/Misuse - Alcohol, Illegal Drugs Sexual Behaviors Last 12 months Mental Health Conflict in the home Most Serious prior adjudications Poor Relationship with peers/association with Prior Assault delinquent peers Prior run away from home Poor Academic FunctioningTruancy Health Needs Juvenile Parental Status History of Abuse or Neglect Family Supervision Skills The web-based program application (NCALLIES) and instructions are available on line at the Department of Public Safety web-site: htpslwww.nedps.govIindex2.cfm7a-000003.002476,002483.002482,002514 Only local public agencies, 501c3 non-profit corporations and local housing authorities will be considered for funding. Private non-profits are required to upload the following forms into NC ALLIES or your application is considered incomplete: 1) No Over Due Tax form (available at the above link) 2) Notarized DPS Conflict of Interest Statement Template (available at the above link), 3) The non-profit's Conflict of Interest Policy; and 4) Proof of 501(c)(3) status. For additional information regarding the application process: Sally Buchholz alyouchdioyeymalcon JCPC Chairperson / or Designee Email New Applicants are required to attend a JCPC Applicant Orientations Contact Area Consultant for information.. For information about the program application workshop and other technical assistance: Regina Arrowood Area Consultant at 828-230-3590. (Email copy to: The deadline for application submission March 1, 2025 at 5 pm baanebananboison into NCALLIES: Page 1 of 1 Henderson County JCPC Distribution List 24/25 RFP emailed to all JCPC Members 1/23/25 RFP emailed to JCPC Programs 1/23/25 RFP sent to Henderson County to post on the website and in the County Administrative Building RFP sent to the Henderson County Sunshine list by the Clerk to the Commissioners RFP published in The Hendersonville Lightening on 1/29/2025 Contract for Professional Services This Contract for Professional Services is entered info by and between lenders son County. North Carolina, Juvenile Crime Prevention Council, (hereinafter referred to CIs the Agency). and Barbara Bothe, (hereinufier referred to as the Comtractor). The. Agency and the Contractor do mutually agree as follows: 1. Term of Agreement. This agreement shall become effèctive.July 1, 2024 and shall terminate June 30, 2025. This contract may be terminated by cither party by providing thirty days written notice to the other party. with a copy of the noticc submitted to the. JCPC Chairperson, and the DPS Area Consuitant. 2. Payment to Contractor.. Agency and Contractor agrees upon these ratcs as reimbursed fees: the services will be delivered at the rate of$1,050 per quarter not to exceed $4.200 for the term of this contract. The contractor must submit an itemized invoice to the Chairperson. 3. Funding. All terms and conditions ofthis Contract arc dependent upon and subject to the allocation of funds for the purpose set forth in this Contract, and this Contract shall automatically terminate if funds cease to be available. The terms of the contract are limited to the availability of the JCPC funds which have been allocated for that purpose. 4. Taxes. The Contractor shall bc considered an independent Contractor and as such shall be responsible of all taxes. 5. DPS. JCPC and Community Programs Section-Funded Programs Minimum Standards Policy. The Contractor shall adhere to all DPS JCPC standards, policies, and procedures related to the provision ofthe program's service type. 6. Responsibilities ofContractor. The Contractor hereby agrees to provide the following services in a manner satisfactory to theAgency, within the stated time frames. A. Distribute agenda and communicate all meeting information to Council Members. B. Take notes and attendance at monthly meetings as necessary. C. Prepare minutes, compile monthly prograni reports, and any additional documentation: as needed for meetings including but not limited to YASI, PEP, and Program Monitoring Reports. D. Annually prepare the Certification and County Plan. E. Attend all regular JCPC meetings and the annual Allocations meeting. F. When needed, a suitable stand-in may attend meetings to assist the Administrator in his her duties with Advanced notice to the JCPC Chairperson Program Manager or Authorized Agent Name and Title: Sally Buchholz KL LL uchhe (Agency) Juvenile Crime Prevention Council Mailing Address: Henderson County, NC Signature: Date: Contractor Name: Barbara Bothe (Contractor) 416 Eade Road Mailing Address: Etowah, NC Signature: A Bubelh Date: 512124 Form JCPC/PO 001 Contract for Professional Services edited for brevity and clarity by Henderson ICPC Form structure last revised July 2022 NC Department of Public Safety Page 1 et L