October 9, 2024 The Marlin County Board ofCommissioners met in a Regular Session on Wednesday, October 9, 2024, 7:00 p.m. in the Commissioners Boardroom at the Martin County Governmental Center, 305 East Main Street, Williamston, North Carolina. ASSEMBLY Present in the Boardroom: Chairman Dempsey Bond, Jr., Vice Chair Emily Biggs, Commissioner Joe R. Ayers, Commissioner Ronnie Smith, Commissioner David "Skip" Gurganus, Interim County Manager/County Attorney Benjamin R. Eisner, Clerk to the Board Julia S. Rease, and Finance Officer Angela Raynor. Others in Attendance: Mayor of Bear Grass Charlotte Griffin and Williamston Town Commissioner David Richmond Chairman Bond Jr. called the meeting to order at 7:00 p.m. Vice Chair Biggs led the Pledge of Allegiance. Commissioner Gurganus provided the invocation. Chairman Smith extended a welcome to all. AGENDA APPROVAL Commissioner Smith made a Motion to Approve the agenda as stated, with a Second from Commissioner Gurganus. The Motion was Carried unanimously (5-0). PUBLIC COMMENTS - 1. Mr. Heber Coltrain - 1031 Scenic Drive, Williamston- Hopefully, we are approaching an end of an era in the history of our Martin County Government. I think the best way to describe that era, is saying that it's unbelievable, but soon we're gonna have some new representation on the Board and we pray that things in the future are going to be different. But we have a question, have we learned our lesson? Have was as citizens learned our lesson? Have we learned or discovered that we've been, we've been, uh, naive? Have we been gullible? In the future, are we going to be vigilant? I think that'sa good word. Have we realized that that's the only way we're going to be sure that we never find ourself, our County government, in the situation that we have found it in, in the past period." Chairman Bond Jr. thanked Mr. Coltrain. CONSENT AGENDA Commissioner Smith made a Motion to Approve the Consent Agenda, with a Second by Vice Chair Biggs The Motion was Carried unanimously by raise ofhands (5-0). 1.Minutes Approval Minutes for May 6, 2024 Special Joint, May 8, 2024 Closed, May 29, 2024 Closed, June 12, 2024 Closed, June 27, 2024 Closed, July 10, 2024 Closed August 14, 2024 Regular, August 14, 2024 Closed, September 11,2024 Regular, September 11, 2024 Closed 2.Financial Report for September 2024 3.Tax Assessor - Tax Refund Requests - September 2024 - $59.39 4.Tax Assessor - Tax Relief Orders -September 2024 - $160,219.95 Year Lname Fname Reason Value Total Levy 2024 Ali Saiid Al-Ammal Duplicate Gap Bill $0.00 $1.41 2024 Anderson Margaret Caroline Duplicate Gap Bill $0.00 $186.60 2024 Andrews Patricia Bodle Duplicate Gap Bill $0.00 $2.23 2024 Andrews Robert Earl Jr. Duplicate Gap Bill $0.00 $68.51 2024 Anthony Lawanda Eltrese Duplicate Gap Bill $0.00 $10.43 2024 Anthony Lawanda Eltrese Duplicate Gap Bill $0.00 $56.04 2024 Bailey Mary Frances R Audit Response $0.00 $2,166.96 2024 Bailey Mary Frances R Audit Response $0.00 $2,166.96 2024 Bailey Mary Frances R Audit Response $0.00 $2,166.96 2024 Bailey Mary Frances R Audit Response $0.00 $2,166.96 2024 Bailey Mary Frances R Audit Response $0.00 $168.31 2024 Bailey Mary Frances R Audit Response $0.00 $168.31 2024 Bailey Mary Frances R Audit Response $0.00 $168.31 2024 Bailey Mary Frances R Audit Response $0.00 $168.31 2024 Baker Billy Ray Duplicate Gap Bill $0.00 $55.21 2024 Baker Billy Ray Duplicate Gap Bill $0.00 $16.71 2024 Baker Frank Duplicate Gap Bill $0.00 $32.47 2024 Barrow Danny Russell Duplicate Gap Bill $0.00 $8.83 2024 Belch Raymond Carroll Duplicate Gap Bill $0.00 $395.38 2024 Belch Raymond Carroll Duplicate Gap Bill $0.00 $492.77 2024 Bell Angela Roberson Duplicate Gap Bill $0.00 $1.33 2024 Bell Linda Fay Duplicate Gap Bill $0.00 $4.40 2024 Bennett Milton Phelps III Duplicate Gap Bill $0.00 $4.40 2024 Best Barbara Jean Duplicate Gap Bill $0.00 $6.68 2024 Boggs Garlan Gene LF Ten SW Fee Count $0.00 $195.00 2024 Bonds Brandy Lynn Duplicate Gap Bill $0.00 $8.79 2024 Bonds Cecil Bradford Duplicate Gap Bill $0.00 $9.05 2024 Bonds Cecil Bradford Duplicate Gap Bill $0.00 $7.68 2024 Bonds Cecil Bradford Duplicate Gap Bill $0.00 $9.33 2024 Boone RI Forest Etals Audit Response $0.00 $501.21 2024 Boone RI Forest Etals Audit Response $0.00 $501.21 2024 Boone RI Forest Etals Audit Response $0.00 $501.21 2024 Boone RI Forest Etals Audit Response $0.00 $501.21 2024 Boone RI Forest Etals Audit Response $0.00 $204.85 2024 Boone RJ Forest Etals Audit Response $0.00 $204.85 2024 Boone RI Forest Etals Audit Response $0.00 $204.85 2024 Boone R Forest Etals Audit Response $0.00 $204.85 2024 Boots William Edward Duplicate Gap Bill $0.00 $118.17 2024 Bowen Deddie A Audit Response $0.00 $714.39 2024 Bowen Deddie A Audit Response $0.00 $714.39 2024 Bowen Deddie A Audit Response $0.00 $714.39 2024 Bowen Sherry Whitaker Duplicate Gap Bill $0.00 $46.66 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $272.61 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $272.61 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $272.61 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $272.61 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $578.57 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $578.57 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $578.57 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $578.57 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $714.39 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $1,699.16 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $1,699.16 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $1,699.16 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $1,701.04 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $270.29 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $270.29 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $270.29 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $270.29 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $1,055.64 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $1,055.64 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $1,055.64 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $1,055.64 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $111.93 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $111.93 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $111.93 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $111.93 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $317.70 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $317.70 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $317.70 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $317.70 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $188.01 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $188.01 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $188.01 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $188.01 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $258.73 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $258.73 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $258.73 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $258.73 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $832.57 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $832.57 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $832.57 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $832.57 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $556.94 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $556.94 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $556.94 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $556.94 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $710.91 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $710.91 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $710.91 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $437.62 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $437.62 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $437.62 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $437.62 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $984.54 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $984.54 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $984.54 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $984.54 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $663.34 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $663.34 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $663.34 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $663.34 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $1,616.08 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $1,616.08 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $1,616.08 2024 Bowen Troy L. Heirs & Deddie Ann Audit Response $0.00 $1,616.08 2024 Brown Cornell Freddick Duplicate Gap Bill $0.00 $21.93 2024 Brown Debontis Jamel Duplicate Gap Bill $0.00 $567.05 2024 Brown Eric Mitchell Audit Response $0.00 $1,294.87 2024 Brown Eric Mitchell Audit Response $0.00 $1,294.87 2024 Brown Eric Mitchell Audit Response $0.00 $1,294.87 2024 Brown Eric Mitchell Audit Response $0.00 $1,294.87 2024 Brown Louis Oscar Duplicate Gap Bill $0.00 $28.46 2024 Bryant James Robert Duplicate Gap Bill $0.00 $11.22 2024 Bunting Wiley Benjamin Jr. Duplicate Gap Bill $0.00 $67.57 2024 Burroughs Kevin Cedric Audit Response $0.00 $1,019.34 2024 Burroughs Kevin Cedric Audit Response $0.00 $1,019.34 2024 Burroughs Kevin Cedric Audit Response $0.00 $1,019.34 2024 Burroughs Kevin Cedric Audit Response $0.00 $1,007.76 2024 Butler Sarah Durham Duplicate Gap Bill $0.00 $100.51 2024 Byrum Diane Cooper LF Ten Audit Response $0.00 $184.13 2024 Byrum Diane Cooper LF Ten Audit Response $0.00 $ 184.13 2024 Byrum Diane Cooper LF Ten Audit Response $0.00 $1 184.13 2024 Byrum Diane Cooper LF Ten Audit Response $0.00 $ 184.13 2024 Byrum Diane Cooper LF Ten Audit Response $0.00 $6 657.75 2024 Byrum Diane Cooper LF Ten Audit Response $0.00 $6 657.75 2024 Byrum Diane Cooper LF Ten Audit Response $0.00 $6 657.75 2024 Byrum Diane Cooper LF Ten Audit Response $0.00 $657.75 2024 Byrum Diane Cooper LF Ten Audit Response $0.00 $58.54 2024 Byrum Diane Cooper LF Ten Audit Response $0.00 $5 58.54 2024 Byrum Diane Cooper LF Ten Audit Response $0.00 $ 58.54 2024 Byrum Diane Cooper LF Ten Audit Response $0.00 $ 58.54 2024 Byrum Diane Cooper LF Ten Audit Response $0.00 $ 126.13 2024 Byrum Diane Cooper LF Ten Audit Response $0.00 $ 126.13 2024 Byrum Diane Cooper LF Ten Audit Response $0.00 $126.13 2024 Byrum Diane Cooper LF Ten Audit Response $0.00 $126.13 2024 Clifton Naomi Dale & Tyler Mark Duplicate Gap Bill $0.00 $112.02 2024 Company Coastal Forest Resources Audit Response $0.00 $ 808.13 2024 Company Coastal Forest Resources Audit Response $0.00 $8 808.13 2024 Company Coastal Forest Resources Audit Response $0.00 $ 808.13 2024 Company Coastal Forest Resources Audit Response $0.00 $808.13 2024 Company Coastal Forest Resources Audit Response $0.00 $920.87 2024 Company Coastal Forest Resources Audit Response $0.00 $ 920.87 2024 Company Coastal Forest Resources Audit Response $0.00 $ 920.87 2024 Company Coastal Forest Resources Audit Response $0.00 $920.87 2024 Corey Lewis Dewitt Duplicate Gap Bill $0.00 $136.25 2024 Council Kaneisha Patrice & Cassandra Denise Duplicate Gap Bill $0.00 $39.86 2024 Council Karl Woodrow Duplicate Gap Bill $0.00 $63.89 2024 Cruz Oscar Ricardo Arvizu Duplicate Gap Bill $0.00 $15.86 2024 Davis Doris Luticia Duplicate Gap Bill $0.00 $25.27 2024 Davis William E Buck & Patsy Heirs Appeal $0.00 $ 44.00 2024 Domecq Tammy Peaks Duplicate Gap Bill $0.00 $318.14 2024 Drones Thomas Rogers Duplicate Gap Bill $0.00 $11.64 2024 Farrar Ruby Baker Duplicate Gap Bill $0.00 $184.26 2024 Flores Peggy Holiday Duplicate Gap Bill $0.00 $ 55.13 2024 Ford Wesley Carnell Duplicate Gap Bill $0.00 $80.19 2024 Furse Clarence Eugene III Duplicate Gap Bill $0.00 $27.76 2024 Gardner Sarah Leighanne & James Davis Duplicate Gap Bill $0.00 $15.10 2024 LLC. Global General Contracting Duplicate Gap Bill $0.00 $65.47 2024 Grant Dennis Kay Duplicate Gap Bill $0.00 $8.45 2024 Slade Alexis Timberlayne Griffin Duplicate Gap Bill $0.00 $15.95 2024 Griffin Marquel Luweat Duplicate Gap Bill $0.00 $3.06 2024 Gurganus Kelly Kathleen Error in Listing $0.00 $75.48 2024 Gurganus Kenneth Musial Duplicate Gap Bill $0.00 $4.47 2024 Haislip Jackie Ferrel & Cynthia Jenkins Duplicate Gap Bill $0.00 $17.77 2024 Hall Daryl Richard Duplicate Gap Bill $0.00 $92.14 2024 Hardison Joshua Shane Double List $0.00 $4.38 2024 Harrington Stacy Bullock Duplicate Gap Bill $0.00 $21.82 2024 Harris Jasmine J C Duplicate Gap Bill $0.00 $100.10 2024 Harrison Alice Elizabeth Audit Response $0.00 $2,114.95 2024 Haviland Sean Glen Duplicate Gap Bill $0.00 $ 62.77 2024 Haywood Aeriel Leigh Duplicate Gap Bill $0.00 $11.28 2024 Hazelwood Heather Lloyd Duplicate Gap Bill $0.00 $16.58 2024 Holliday Trina Gail Comstock Duplicate Gap Bill $0.00 $4.85 2024 Horner Terri Dawn Duplicate Gap Bill $0.00 $199.11 2024 Huerte Modesta Fuented Duplicate Gap Bill $0.00 $6.38 2024 Hyatt Robert Lee Duplicate Gap Bill $0.00 $14.54 2024 Inc. J & J Brothers Construction Duplicate Gap Bill $0.00 $8.68 2024 James Gabriel Sinclair Duplicate Gap Bill $0.00 $47.94 2024 James Wallace Lee Jr. Duplicate Gap Bill $0.00 $2.13 2024 Jenkins Kennethg Ray & Timie Walton Duplicate Gap Bill $0.00 $2.67 2024 Johnson Shenikua Armetrius Duplicate Gap Bill $0.00 $28.17 2024 Jones Eric Morice Duplicate Gap Bill $0.00 $16.45 2024 Jones Kassie Lynn Duplicate Gap Bill $0.00 $38.67 2024 -Brown Joy Natashu Jones Duplicate Gap Bill $0.00 $100.34 2024 Julius Missy Corey Duplicate Gap Bill $0.00 $17.69 2024 LLC. K &. JI Farms Duplicate Gap Bill $0.00 $10.92 2024 Farms Keel Brothers Duplicate Gap Bill $0.00 $45.96 2024 Keel Clifton Keroy III Duplicate Gap Bill $0.00 $40.52 2024 Keel Lutoya Denise Duplicate Gap Bill $0.00 $40.88 2024 Lawrence Marshall Wendel Duplicate Gap Bill $0.00 $10.80 2024 Lawrence Toccarro Lashae Duplicate Gap Bill $0.00 $2 29.36 2024 Leggett Keith Edwin Duplicate Gap Bill $0.00 $15.22 2024 LLC. Lilley Family Audit Response $0.00 $ 1,896.15 2024 LLC. Lilley Family Audit Response $0.00 $1,896.15 2024 LLC. Lilley Family Audit Response $0.00 $ 1,896.15 2024 LLC. Lilley Family Audit Response $0.00 $ 1,896.15 2024 Little Johnnie Ray Duplicate Gap Bill $0.00 $12.10 2024 Logue Brandon Anthony Duplicate Gapl Bill $0.00 $ 244.70 2024 Manning Tashmickia Lynette Duplicate Gap Bill $0.00 $3.78 2024 Marshall Darveon Deonta Duplicate Gap Bill $0.00 $17.72 2024 LLC Mayer Family Properties Audit Response $0.00 $2,139.26 2024 LLC Mayer Family Properties Audit Response $0.00 $2,139.26 2024 LLC Mayer Family Properties Audit Response $0.00 $2,139.26 2024 LLC Mayer Family Properties Audit Response $0.00 $716.40 2024 LLC Mayer Family Properties Audit Response $0.00 $716.40 2024 LLC Mayer Family Properties Audit Response $0.00 $716.40 2024 LLC Mayer Family Properties Audit Response $0.00 $708.26 2024 LLC Mayer Family Properties Audit Response $0.00 $1,989.85 2024 LLC Mayer Family Properties Audit Response $0.00 $1,989.85 2024 LLC Mayer Family Properties Audit Response $0.00 $1,989.85 2024 LLC Mayer Family Properties Audit Response $0.00 $1,967.24 2024 LLC Mayer Family Properties Audit Response $0.00 $902.27 2024 LLC Mayer Family Properties Audit Response $0.00 $902.27 2024 LLC Mayer Family Properties Audit Response $0.00 $902.27 2024 LLC Mayer Family Properties Audit Response $0.00 $892.02 2024 Maynard Shannon Lee Duplicate Gap Bill $0.00 $559.16 2024 McAbee Marvin Jackson Duplicate Gap Bill $0.00 $25.09 2024 McCann John Albert Duplicate Gap Bill $0.00 $13.33 2024 McCann John Albert Duplicate Gap Bill $0.00 $35.37 2024 McClure James Hayes Duplicate Gap Bill $0.00 $14.06 2024 McKesson Aline kWhitw Duplicate Gap Bill $0.00 $3.02 2024 Mobley Dustin Ervin Duplicate Gap Bill $0.00 $23.07 2024 Modlin Richard Shannon Duplicate Gap Bill $0.00 $46.32 2024 Modlin Richard Shannon Duplicate Gap Bill $0.00 $44.83 2024 Moody Gail Duplicate Gap Bill $0.00 $39.79 2024 Moore Algi Lee Jr. Duplicate Gap Bill $0.00 $17.50 2024 Oden Avron Pondexter Duplicate Gap Bill $0.00 $18.32 2024 Outlaw Shaquria Janay Duplicate Gap Bill $0.00 $10.55 2024 Peed Dalton Ray Duplicate Gap Bill $0.00 $1.10 2024 Peele Joel Slade Duplicate Gapl Bill $0.00 $293.53 2024 Perry Pamela Edmondson Duplicate Gap Bill $0.00 $14.69 2024 Perry Romeo Paul Duplicate Gapl Bill $0.00 $26.36 2024 Pierce Debra Sears Duplicate Gap Bill $0.00 $54.14 2024 Pippin Don Oneal Duplicate Gap Bill $0.00 $29.50 2024 Porter La' 'Meka Monique Duplicate Gap Bill $0.00 $22.31 2024 Price Laura Marie Duplicate Gap Bill $0.00 $222.90 2024 Price Linwood Gray Jr. Duplicate Gap Bill $0.00 $468.76 2024 Purvis Glenda Clemmons & Marsha Marie Duplicate Gap Bill $0.00 $124.12 2024 Purvis Timothy Earl Duplicate Gapl Bill $0.00 $2.40 2024 Quintanilla Jene Gabriela Escobar Duplicate gap Bill $0.00 $32.50 2024 Rowls Johnny Mack Duplicate Gap Bill $0.00 $3.74 2024 Raynor Eric Jason Duplicate Gap Bill $0.00 $15.79 2024 LLC. Reddick Equipment Co. of NC Duplicate Gap Bill $0.00 $5.33 2024 LLC. Roberson Farms Audit Response $0.00 $1,178.26 2024 LLC. Roberson Farms Audit Response $0.00 $1,178.26 2024 LLC. Roberson Farms Audit Response $0.00 $1,178.26 2024 LLC. Roberson Farms Audit Response $0.00 $1,178.26 2024 LLC. Roberson Farms Audit Response $0.00 $3,040.03 2024 LLC. Roberson Farms Audit Response $0.00 $3,040.03 2024 LLC. Roberson Farms Audit Response $0.00 $3,040.03 2024 LLC. Roberson Farms Audit Response $0.00 $3,040.03 2024 LLC. Roberson Farms Audit Response $0.00 $100.51 2024 LLC. Roberson Farms Audit Response $0.00 $184.13 2024 LLC. Roberson Farms Audit Response $0.00 $184.13 2024 LLC. Roberson Farms Audit Response $0.00 $184.13 2024 LLC. Roberson Farms Audit Response $0.00 $184.13 2024 LLC. Roberson Farms Audit Response $0.00 $657.75 2024 LLC. Roberson Farms Audit Response $0.00 $657.75 2024 LLC. Roberson Farms Audit Response $0.00 $657.75 2024 Roberson Transportation LLC. Duplicate Gap Bill $0.00 $657.75 2024 Rogers Fentress Tyrone Duplicate Gap Bill $0.00 $58.54 2024 Rogers Kishaw Montronet Duplicate Gap Bill $0.00 $58.54 2024 Rogers Ronert Conway Duplicate Gap Bill $0.00 $58.54 2024 Rosas Juan Manuel Morales Duplicate Gap Bill $0.00 $58.54 2024 Rossie Bethany Leanne Duplicate Gap Bill $0.00 $126.13 2024 RWR Logging Co Inc. Audit Response $0.00 $126.13 2024 RWR Logging Co Inc. Audit Response $0.00 $126.13 2024 RWR Logging Co Inc. Audit Response $0.00 $126.13 2024 RWR Logging Co Inc. Audit Response $0.00 $112.02 2024 RWR Logging Co Inc. Audit Response $0.00 $808.13 2024 RWR Logging Co Inc. Audit Response $0.00 $808.13 2024 RWR Logging Co Inc. Audit Response $0.00 $808.13 2024 RWR Logging Co Inc. Audit Response $0.00 $808.13 2024 Sanchez Jashua Omar Adam Duplicate Gap Bill $0.00 $920.87 2024 Sharp Jocelyn Cordice Duplicate Gap Bill $0.00 $920.87 2024 Sherman Tracy Duplicate Gap Bill $0.00 $920.87 2024 Simmons Mark Eric Jr. Duplicate Gap Bill $0.00 $920.87 2024 Simpson Lotlita Ann & Jatron Triquille Duplicate Gap Bill $0.00 $136.25 2024 Smith Carter Lee Duplicate Gap Bill $0.00 $39.86 2024 Smith ReginaSpeller Duplicate Gap Bill $0.00 $63.89 2024 Smith Timothy Duplicate Gapl Bill $0.00 $15.86 2024 Speller Mary Williams Duplicate Gap Bill $0.00 $25.27 2024 Speller Shaquan Lakevia Duplicate Gap Bill $0.00 $44.00 2024 Stewart Haywood Lee & Wanda M SW Fee Count $0.00 $318.14 2024 Taffer Regina Brabble Duplicate Gap Bill $0.00 $11.64 2024 Taylor Elbert Roy Duplicate Gap Bill $0.00 $184.26 2024 Triaga Chasity Brooke & Christopher Andrew Duplicate Gap Bill $0.00 $55.13 2024 Inc. Truly Blessed Transportation Duplicate Gap Bill $0.00 $80.19 2024 Wallace Peggy Holliday Duplicate Gap Bill $0.00 $27.76 2024 Watson Lois Duplicate Gap Bill $0.00 $15.10 2024 West Sipes Dawn Marie Duplicate Gap Bill $0.00 $65.47 2024 Whichard Gerald Thomas Appeal $0.00 $8.45 2024 Whitaker Douglas Ray Duplicate Gap Bill $0.00 $15.95 2024 Whitfield Walter Vinson Duplicate Gap Bill $0.00 $3.06 2024 Whitley James Devon III Duplicate Gap Bill $0.00 $75.48 2024 Wiggins Shirley Denise Duplicate Gap Bill $0.00 $4.47 2024 Williams Barbara Manseau & Edward Lee Jr. Duplicate Gap Bill $0.00 $ 17.77 2024 Williams Janice Outlaw Duplicate Gap Bill $0.00 $ 92.14 2024 Williams Jessie Mae Error in Listing $0.00 $4.38 2024 Williams Phillip Randolph Duplicate Gap! Bill $0.00 $21.82 2024 Williams Phillip Randolph Duplicate Gap Bill $0.00 $100.10 2024 Wills Gaston David Duplicate Gap Bill $0.00 $2,114.95 2024 Woodforest National Bank clo Ryan LLC Appeal $0.00 $62.77 2024 Woolard Hunter Stalls Duplicate Gap Bill $0.00 $11.28 2024 Woolard Randy Ray Duplicate Gap Bill $0.00 $16.58 2024 Woolard Tony, Marvin Duplicate Gap Bill $0.00 $4.85 2024 Worsley Dimanique Rajean Duplicate Gap Bill $0.00 $199.11 2024 LLC. Zaki Properties Audit Response 0.00 $6.38 2024 LLC. Zaki Properties Audit Response 0.00 $1 14.54 2024 LLC. Zaki Properties Audit Response 0.00 $8.68 Total Real & Personal Releases $160,2019.95 2024 Gantt Mildred Francis Adjustment Refund $22.60 $7.42 2024 Mason Willie Grover. Jr. Adjustment Refund $71.65 $28.53 2024 Ange Herbert Carlton Jr. Adjustment Refund $93.75 $23.44 2024 Knox Richard Kent Adjustment Refund $45.25 $15.64 2024 Gibbs Dan Warren Adjustment Refund $13.70 $9.25 2024 INC. Martin County Residential Services Adjustment Refund $211.90 $211.90 2024 INC. Martin County Residential Services Adjustment Refund $251.17 $251.17 Total VTS Refunds $547.35 5. Tax Collector's Report = September 2024 Category Mar-21 Mar-21 Y-T-D Real Property 20 $20,134.10 $44,846.46 Personal Property 25 0.00 $0.00 Total $20,134.10 $44,846.46 Motor Vehicle 30 277.46 $1.333.28 Total MV $277.46 $1,333.28 All Total $20,411.56 $146,179.74 6. Board Appointments/Reappointments/Resignations a. None 7. Clerk Report included for informational purposes. INTRODUCTION OF NEW EMPLOYEE(S) Every month, the Board of Commissioners are introduced to any new employees if they are able to attend the meeting. This month, the following employees were announced as new employees. 1. Cayden Council - Water Dept 2. Leigh Kessel - Travel and Tourism Board members made comments and welcomed the new employees in attendance. Commissioner Gurganus made comments regarding TDA Director Chase Conner and staff for making progress in increasing the TDA revenue and exposure. Commissioner Ayers thanked TDA Director Chase Conner for his work and welcomed the new employee. PRESENTATIONS 1. Roanoke River State Trail Designation Mayor of Bear Grass Charlotte Griffin, Tourism Development Authority Director Chase Conner, and members of Roanoke River Partners attended the NC State Trails Conference in Winston Salem where a presentation was given regarding the Roanoke River Paddle and State Trail. Martin County was fortunate to be in the center ofthe trail, which was designated almost three years ago. At the conference, it was announced that The Roanoke River Trail attained the Historic designation of being certified as the only complete State Trail in North Carolina. A press release was mentioned that was included in the Board agenda packet. Roanoke River Partners. Inc. and Contributing Entities Roanoke River Partners (RRP) was reportedly made up of counties that were within the northeast region of the state and were tier one counties and its purpose was to promote the economy ofthe six counties (Chowan included due to contributories from the river) along the Roanoke River. RRP was stated to have been around since 1996, but became intensively involved in 2008 when the economy was in a decline and economic development was in short supply. RRP became a pushing entity to drive economic development, to bring attention to Martin County, and to inform about the uniqueness ofthe Roanoke River. Mayor of Bear Grass Griffin stated that the Roanoke River was primitive, old, dangerous, but fascinating river. Multiple concepts have been highlighted by efforts such as the NC Birding Trail, Underground Railroad Historic sites, and five other entities that Martin County was recognized for nationally. Mayor of Bear Grass Griffin added that aj presentation was even given in the State ofMississippi regarding the riverin the past. Roanoke River State Trail Facts Bear Grass Mayor Charlotte Griffin stated that the Roanoke River State Trail was 219 miles and a collaborative regional effort of six counties and six towns. The Roanoke River Trail reportedly had 25 paddle campsites with over 1,000 annual campers and paddlers from every state in the United States and 14 countries. The Nature Conservancy, North Carolina Wildlife Resources Commission, Towns and Counties, as well as private landowners have partnered with Roanoke River Partners to provide land easements for platforms. Mayor of Bear Grass Griffin reiterated the importance ofthe collaborative efforts that occurred to achieve the high accomplishment of a State Trail being certified from beginning to the end, which was also the first in the state to do SO. In November 2021, the Roanoke River was authorized a State Trail and Roanoke River Partners, Inc. was the nonprofit manager. It was stated that funding came from the State level and sent through RRP to manage the trail and platforms. Roanoke River Paddle Trail Facts and Projects It was reported that the Roanoke State Paddle Trail had an average of 700-900 campers a year and 499 campers as of August 31st 2024. The peak seasons to utilize the trails were in the Fall and Spring. $ 500,000 was appropriated and $222,000.00 was spent from the Complete the Trails Fund to redeck 92% of the platforms. Mayor of Bear Grass Charlotte Griffin stated that the platforms were at least 25 years old. Roanoke River Partners reportedly managed the platforms, but the platforms did need to be redone. Hamilton Rosenwald River Center Bear Grass Mayor Griffin reported that the lown of Hamilton was in the center of1 the Roanoke River Trail and there were big plans for the Rosenwald School as a historic site. Funding for the Rosenwald School had been attained and the processes required from the Department of Commerce, Department of Environmental Quality, and Indigenous Tribes of the area were underway. Bear Grass Mayor Charlotte Griffin reported that the Rosenwald School project could move forward with proposals after receiving feedback from these agencies. The project cost around $1.2 million. About $500,000.00 was received from the Department of Commerce, $200,000.00 was received twice from the State, and the remaining funds needed for the project were fundraised. Mayor of Bear Grass Griffin stated that the Hamilton Rosenwald River Center would serve as a home site for the Roanoke River State Trail as the organization did not have a physical office, only a website. Bear Grass Mayor Griffin added that the Hamilton Rosenwald River Center would be used as: Headquarters for Roanoke River State Trail Rosenwald School history Riverine / Underground Railroad history Regional event space Community center for the Town of Hamilton Campsites for paddlers Bear Grass Mayor Charlotte Griffin reiterated the importance of the Roanoke River State Trail being designated, the hard work and collaboration to achieve this honor, and the benefit the Roanoke River State Trail would bring to Martin County. Mayor of Bear Grass Charlotte Griffin also announced that the Roanoke River Partners (RRP) and Roanoke River State Trail (RRST) were awarded the Impact Award for the state at the NC State Trails Conference. The Roanoke River State Trail was designated as a State Trail in 2021, but there were 40 plus miles left of the trail that was not certified. The 40 plus or minus miles were certified within a short period oftime. Bear Grass Mayor Charlotte Griffin thought that other states and entities with State Trails would be ahead of the Roanoke River State Trail Team, but they were not and called on the Roanoke River State Trails team and Roanoke River Partners for assistance in achieving the same designation. Charlotte Griffin, Mayor of Bear Grass added that there were many challenges in meeting this goal such as: Funding: - North East region economically challenged - little corporate infrastructure or population base Difficult to fund matching grants Without Capacity Building Fund, funding staff would be a challenge Landowners: Land needed for future sites to fill gaps oflong distance in the paddle trail Require identifying willing landowners Limited time / limited staff: - Slow progress: 1 paid staff person plus volunteers Marketing: - Additional avenues for RRST / region Permitting: - Time and red tape involved for RRST projects Chairman Bond Jr. thanked Mayor Griffin for the progress made and mentioned the fisheries that could be found in the Roanoke River, such as rockfish and herring. Bear Grass Mayor Griffin talked about the unique animals and wildlife in the river as well as the social and historic value of the river. Bear Grass Mayor Griffin stated that these attributes have been retooled to be an economic driver. Chairman Bond Jr. asked ifthere were any further comments and or questions. Commissioner Gurganus thanked Bear Grass Mayor Griffin for her efforts on this accomplishment as well as other efforts made. 2. 250th Anniversary of America Update and Tourism Update Tourism Development Authority Director Chase Conner gave a presentation of updates on the Tourism Development Authority increased exposure and revenue and an update regarding the 250th Anniversary of Martin County and America. Martin County 250th Anniversary Overview TDA Director Conner stated that Martin County was in a unique situation of being established before America was established. A kickoff event took place supported by the community on March 14, 2024 that included a parade and festival at Moratoc Park. Over 1,400 attendees reportedly participated in the kickoff event. After the kickoff event, there had been 23 different designated events throughout the year planned, catered, and tailored around the 250th to celebrate history and heritage of Martin County. This has been a promotion goal of the Tourism Development Authority. TDA Director reported that the next event scheduled was Parmele Day, wherein a parade would take place and the planting of a 250th Anniversary tree would be planted. TDA Director Conner mentioned other upcoming events such as the Chicken Mull Festival and the Farm Heritage Day. America 's 250h Anniversary Overview TDA Director Chase Conner reported that America turns 250 years old in 2026, which opened funding opportunities through the NC Department of Natural and Cultural Resources, whom received funding from the federal government. TDA Director Conner asked that ifthere were any community organizations, nonprofits, or towns in Martin County could go to the Martin County 250th website to apply for funding up to $30,000.00 for America's 250th events. The website provided information on what the funding could be used for. TDA Director Conner also encouraged those interested to contact the TDA for more information and stressed the fact that the funding was being divided up amongst the state and the funding would go to other counties if not requested by Martin County. TDA Revenue Updates TDA Director Conner stated that the Roanoke River State Trail being designated was a major deal and was anticipated to make an impact on tourism. TDA Director Chase Conner stated that the Roanoke River State Paddle Trail was awarded the 2024 Great Trails State Impact Award from the Great Trails State Coalition. TDA Director Conner encouraged individuals to ask tourists in the area ifthey kayaked and it would probably be the reason why they came to Martin County. A portion of the state trail, the 250th branding of history and heritage events and the Ag Center events have increased the tourism revenue. It was reported that the County visitor spending increased by 7.1 percent to 33.92 million, which equated to additional revenue for the local hospitality industry. This information was tracked through cell phone locations and credit card and or debit cards that had zip codes registered outside of Martin County. TDA Director Conner stated that he was interested in the growth of Martin County tourism compared to other counties in the state. Traditionally, Martin County Tourism had been ranked between 50th - 80th in the State regarding growth. In 2023, Martin County was ranked 22nd out of 100 counties in visitor spending growth rate. Martin County tourism grew at a slightly higher rate (7.1%) than the State (6.9%) in 2023. TDA Director Conner presented a graph of the growth rate in Martin County over the years: 2024-25 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 PROJECTED Occupancy Tax 263,154 322.952 221.952 219,229 316.615 357,513 416,946 432,000 Collection Martin County Tourism Impact Tax Collection VS Expenditures 500,000.00 400,000.00 300,000.00 :::: 200,000.00 - - - 100,000.00 0.00 FY 2017-18 FY2 2018-19 FY 2019-20 FY: 2020-21 FY: 2021-22 FY 2022-23 FY 2023-24 Fiscal Year Occupancy Tax Collection Expenditures Linear (Occupancy Tax Collection) Linear Expenditures) TDA Director Conner stated that tourism was funded through occupancy tax received from hotel room tax and that there were no local tax dollars. 2018-2019 was reportedly a record year for tourism. In the chart above, there was a dip in revenue noted and was reportedly caused during the COVID pandemic. After the pandemic, the occupancy tax collection began to increase and has continued to increase over the peak amount that was noted in 2018-2019. The chart shows and TDA Director Conner explained that there were three back-to-back record years from 2021 to the current year. Tourism was projected to reach $432,000.00 by the end of the year in occupancy tax collections. These funds were reportedly being sent to event planners and recruitment of groups coming in for shows and events. TDA Director Conner encouraged residents to talk about the County to bring tourists into the county. TDA Director Conner stated that there was a new position wherein a marketing director was hired to help boost exposure. Chairman Bond Jr. thanked TDA Director Conner for his efforts and the Board ofCommissioners for supporting tourism. Commissioner Gurganus stated that the Director of the Bob Martin Agricultural Center added to the increase in tourism from events. Commissioner Gurganus stated that the Bob Martin Agricultural Center was designed for equestrian events that mostly attracted those who were participating in these events and there were little spectators. It was reported that the Director of the Agricultural Center worked on changing the venue by filling the open spaces of the center with more attractions as well as continuing the equestrian events. Commissioner Gurganus encouraged all to thank Ms. Susan Tyre. OLD BUSINESS 1. Martin General Hospital Update Interim County Manager Eisner gave a recap of updates from Ascendient Health Consultant Dawn Carter regarding the process of attaining healthcare in Martin County. Since the last update provided, the state and local officials had been working together to gather preliminary findings on what was needed to the hospital building to reopen as an Rural Emergency Hospital (REH). Thus far, it was reported that no major updates were needed to reopen the hospital as a Rural Emergency Hospital (REH). Interim County Manager Eisner reported that there were a number oft things that Qourum Health Partners had not maintenance wise. The County reportedly planned to make maintenance updates and repairs would be underway soon. The next step in the process of gathering preliminary discussions was to submit official drawings to the state to get their official approval. There was optimism that the state would give their final response after the official hospital drawings were submitted. At that point, the County would have a good sense of what is allowed, what needed to be done, and who would be interested in operating the hospital. The drawings mentioned were anticipated to be completed and submitted within the next few weeks. Commissioner Gurganus stated that part oft the process of understanding what was required to be done, required someone to look through the building. Commissioner Gurganus commented Public Works Director Justin Harrison and the work provided by him to ensure that hospital building was presentable and that information regarding the hospital building had been compiled. 2. 2025 County Revaluation Update Interim County Manager Eisner reported that the last revaluation was in 2017 and revaluations were statutorily required to occur at least every 8-years. Interim County Manager Eisner anticipated presenting a schedule of values at the next meeting in November; conduct a public hearing in December public hearing of values, a potential adoption of the schedule of values in January, and a public appeal deadline would occur in February. The notifications regarding the schedule of values would be mailed out by March. Interim County Manager Eisner asked ift there were any questions and or comments and there were none. NEW BUSINESS 1. Resolution in Support ofCongressional Funding for the Disaster ReliefFund, Continuance of Halted Recovery Projects, and Sufficient Provision to Prevent Future Immediate Needs Funding Interim County Manager Eisner reported that the resolution presented was circulated through list serves and Emergency Maintenance Jody Griffin was consulted about the matter. Emergency Management Director Griffin reportedly agreed with the resolution. Interim County Manager Eisner stated that federal funding, especially with the recent Hurricane Helene, for post disaster relief was an issue in North Carolina. Interim County Manager Eisner reported that the resolution was being presented for review and discussion. The resolution was joining a county effort to ensure that funding at the federal level as much as possible in regards to FEMA, disaster relief funding, and to prevent stopgap measures. MARTIN COUNTY BOARD OF COUNTY COMMISSIONERS RESOLUTION IN SUPPORT OF CONGRESSIONAL FUNDING FOR THE DISASTER RELIEF FUND, CONTINUANCE OF HALTED RECOVERY PROJECTS, AND SUFFICIENT PROVISIONS TO PREVENT FUTURE IMMEDIATE NEEDS FUNDING WHEREAS, on August 7, 2024, the Federal Emergency Management Agency (FEMA) announced that the Disaster Relief Fund (ORF) had become depleted, forcing the agency to transition to Immediate Needs Funding (INF) and halting more than $6.1 billion in recovery activities across the country; and WHEREAS, the ORF is a critical source of funding for disaster response and recovery efforts, and recent funding gaps have placed undue strain on state and local governments, hindering long-term recovery projects; and WHEREAS, in 2023, over 840 counties experienced at least one major disaster, with 28 separate billion-dollar disasters totaling over $92 billion in damages; and WHEREAS, when FEMA operates under INF, long-term recovery efforts are delayed as disaster funding is severely restricted across the country; and WHEREAS, this unpredictability places an undue burden on disaster survivors and local governments, and complicates already onerous programs with many counties relying on loans to cover recovery costs; and WHEREAS, rising interest rates can further increase financial strain, potentially affecting county credit ratings, particularly in smaller or rural areas; and WHEREAS, Congress can prevent disruptions in reçovery and ensure communities receive timely support after disasters by fully funding the DFR, helping Counties avoid significant challenges in addressing both immediate and long-term recovery needs; and WHEREAS, Congress is urged to address the current shortfall by replenishing the Disaster Relief Fund (ORF) through the Continuing Resolution (CR) under negotiation; and WHEREAS, Congress is requested to include an additional $10 billion in disaster relief to support ongoing recovery efforts and prevent future funding gaps; and WHEREAS, Martin County requests that Congress backfill the $6.1 billion in projects halted due to the transition to Immediate Needs Funding (INF) and ensure these funds are available; and WHEREAS, Martin County asks Congress to include provisions to avoid the need for INF next year, ensuring more stable and predictable funding for disaster recovery; and NOW, THEREFORE, BE IT RESOLVED, that the Martin County Board of Commissioners unequivocally expresses its support and endorsement for Congress to fully fund the Disaster Relief Fund, and backfill all projects halted due to the transition to Immediate Needs Funding, including provisions to avoid the need for Immediate Needs Funding in the coming years. Adopted this, the day of 2024. Dempsey Bond Jr., Chairman Martin County Board of Commissioners Julia S. Rease, Clerk to the Board Commissioner Ayers asked for clarification of the wording in the resolution that read, "And Sufficient Provisions to Prevent Future Immediate Needs Funding " > especially the word prevent. County Attorney explained that the immediate needs funding were a form of stopgap funding/ Commissioner Ayers understood the wording with the explanation given by Interim County Manager Eisner. Interim County Manager Eisner stated that the resolution could be rewritten and Commissioner Ayers stated that he understood the intent oft the wording. Commissioner Gurganus made the Motion to Support or Approve the Resolution in Support of Congressional Funding for the Disaster Relief Fund, Continuance of Halted Recovery Projects, and Sufficient Provisions to Prevent Future Immediate Needs Funding, with a Second by Commissioner Ayers. The Motion was Carried unanimously by raise ofhands (5-0). 2. Communications Salary Increase Interim County Manager Eisner reported that as departments came to him as the Interim County Manager, he tried to use a systematic review of the departmental salaries, but since the County shifted to a newr methodology ofhandling salaries, the increases were being addressed as they were brought up or presented, especially if presented between a budget year. Interim County Manager Eisner reported that 911 Communications DirectorJason Steward presented some compelling data to him and Interim County Manager Eisner invited Communications Director Steward to present at the Board meeting and discuss the 9IICommunications salaries. Communications Director Steward thanked the Board for the opportunity to present and for their time and consideration. Communications Director referred to statistical data he provided and was included in the agenda packet. The statistical data gave information about the call volume processed and handled over the past 12 months. Since the data had been tracked, Communications Director saw an increase a yearly increase ofa about 5-7 percent annually. Communications Director Steward reported that the County had a large population of aging adults that had high needs and this factor was compounded by recent events. Communications Director Steward stated that people were needed to be in place that had experience to ensure that emergency calls were handled and handled with exceptional service. As aj preference of the data, Communications Director Steward stated that he would be celebrating 11 years as the Martin County 911 Communications Director. During those 11 years of services, Communications Director Steward did not believe that he presented before the Board to ask for any consideration as such and it was long overdue. Communications Director Steward stated that he took full responsibility for this, as he should have presented the matter earlier. Communications Director Steward reported that the data provided represented a salary study conducted in two part; Martin County Communication salaries compared to surrounding counties, and the salaries compared to counties that were comparable to Martin County in population, call volumes, and size. The data and salary increase proposal was presented as stated: "Martin County Communications employs a staff of four (4) Telecommunicator I, four (4) Telecommunicator II, one (1). Assistant Director, and one (1) Director to cover 911 call taking, Law Enforvemenl/PTre/EMS dispatch, and multiple other duties 24 hours per day. In the last 121 months, the department has answered and processed 40,852 calls for service. Ofthose calls, 1,453 Fire calls, 4,970 Emergency Medical calls, and 22,374 Law Enforcement calls have been dispatched as a call for service. Data from the previous four (4) years indicates an increasing trend in demand for services of approximately 5-7% annually. Despite providing an exceptional level of service, Martin County Communications has found itself lagging behind surrounding and comparably sized Counties in NC in the area of employee compensation. Please see data below: Hiring Rates for 911 Telecommunicator 1: Martin: $31,429 Surrounding Counties Beaufort (pop. 44,272): $40,938 Bertie (pop. 17,240): $28,069 Edgecombe (pop. 48,301): $35,100 Halifax (pop. 47,848): $36,558 Pitt (pop. 173,542) $44,780 Washington (pop. 10,828): $25,185 SURROUNDING AVERAGE: $40,343 (minimum) Martin County is 22% below average in the region. Comparable (similar size and call volume) Ashe (pop. 27,110): $38,796 Caswell (pop. 22,614): $38,397 Greene (pop. 21,107): $37,480 Hertford (pop. 20,875) $32,600 Polk (pop. 19,986): $37,945 Comparable Average: $37,044 (minimum) Martin County is 15% lower than comparable North Carolina Counties. *Data Collected 09/10/2024 In order to ensure qualified and professional staffinside ofthe 911 Center, Martin County must ensure that we are compensating 911 Staff at a rate commensurate with the region and with Counties similar in size and populations. In an effort to achieve this goal, I am proposing the following: PROPOSAL In an effort to retain qualified and trained staff inside of 911 and address salary gaps in the surrounding jurisdictions and comparable NC Counties; I propose the following adjustments in compensation for current 911 Telecommunicator I (4 positions), Telecommunicator II (4 positions), and Assistant Manager (1 position) staff: Assistant Telecommunications Manager/Operations Manager The Assistant Telecommunications Manager/Operations Manager has served Martin County for over 10 years. He oversees multiple areas of responsibility within the 911 Center such as scheduling, quality assurance, time/attendance, and daily dispatch floor operations. He has an exemplary record of professionalism, courtesy, and dependability. He also serves as on-call supervisor in Communications in my absence. Current Salary: $41,616. Proposed move to mid-point in Salary table: $47,383. Telecommunicator II (1) Telecommunicator II (1) has served Martin County for over 11 years. He volunteers to maintain our telephone systems and serves as Assistant Terminal Agency Coordinator for fixed DCI infrastructure. Current Salary: $35,133. Proposed move to mid-point in Salary table: $43,911. Telecommunicator II (2) Telecommunicator II (2) has served Martin County for over 10 years. She has an exemplary record of professionalism, courtesy, and dependability. Current Salary: $36,529. Proposed move to mid-point in Salary table: $43,911 Telecommunicator II (3) Telecommunicator II (3) has served Martin County for over 9 years. He has a total of18 years of emergency communications experience. He serves as a mentor for several of our younger staff members and also manages our social media presence, road conditions reports, and other important information for responders in the field. Current Salary: $36,299. Proposed move to mid-point in Salary table: $43,911. Telecommunicator II (4) Telecommunicator II (4) has served Martin County for over 8 years. She has received multiple compliments over the years for her attention to detail and ability to multi-task, working several incidents at one time. She can be depended on and is a true asset to Martin County Communications. Current Salary: $34,697. Proposed move to mid-point in Salary table: $43,911. Telecommunicator I (1) Telecommunicator I (1) has served Martin County for over 7 years. He volunteered to manage the complex and comprehensive addressing database for Martin County upon the retirement of our former addressing coordinator. This is in addition to his duties as Telecommunicator I. He has shown good progress in maintaining the database and has an excellent record of attendance and dependability. Current Salary: $33,899. Proposed move to mid-point in Salary table: $40,733. Teleommunicator I (2) Telecommunicator I (1) has served Martin County for over 2 years. He comes to Martin County with extensive call center experience in Florida and Western North Carolina. His customer service skills and ability to diffuse volatile situations is excellent. Current Salary: $33,001. Proposed 7.5% increase to $35,476 place between "minimum" and "mid-point". Telecommunicator I (3) Telecommunicator I has served Martin County since December 1 of2023. She came to Martin County as a fully certified and experienced 911 Telecommunicator from a neighboring jurisdiction. Given her education and experience, she has been able to learn Martin County's emergency responders and organizations quickly and offer excellent service. Current Salary: $34,489. Proposed 5% increase to $36,213 to place between "minimum " and "mid-point". Telecommunicator I (4) Telecommunicator I (4) joined Martin County Communications in July of 2024. She comes to the Department with experience in Law Enforcement, long-term care, and customer service. She has acquired all required certifications and is performing at an above average level. Her current salary is salary is $31,429, which is "hiring rate " , given her experience and performance thus far, the proposal for this employee is to move her salary to "minimum 1 of $34,489. Telecommunications Manager/911 Director The Telecommunications Manager/911 Director has served Martin County for over 11 years. He has a total of over 27 years of experience in emergency communications in addition to an undergraduate and graduate degree in criminal justice. His salary, is on par with his education, experience, and when compared to other jurisdictions. I propose no salary adjustment at this time". Communications Director Steward reported that the reasons he did not ask for an increase in the entry position and reclassify the positions is because there were no vacancies in the department at the time and it was important to preserve knowledge that the seasoned Telecommunicators had. Communications Director Steward reported that if the Telecommunicator with 11 years of experience, it would take years to replace that institutional knowledge. The Telecommunicator mentioned could take that experience and knowledge gained in Martin County to another County such as Pitt. Communications Director Steward understood that Pitt County had more revenue and a bigger population, but they had the same call volume as Martin County. Communications Director Steward stated that he was trying to make the proposal within reasonable tinancial bounds to sustain institutional knowledge to continue to provide exceptional service and to provide a succession plan. It was stated that the Communications Director Steward proposed a $46,100.00 salary increase for this fiscal year to go towards the 911 Communication salary line item. It was reported that the salary increase would total about $52,800 going forward in ensuing years. Communications Director Steward thanked the Board for their time, consideration, and would answer any questions. Commissioner Gurganus commented that in his 4 years of being a Commissioner, he remembered the Board recognizing almost every year that Martin County was a training ground for surrounding counties. Commissioner Gurganus stated that the Board began addressing salaries to retain employees and institutional knowledge mentioned, but he could not remember if the salaries of 911 Communications were reviewed. Commissioner Gurganus added that Martin County was fortunate years ago to have had employees who liked Martin County and stayed employed with the County, understanding that they could make more money elsewhere. Commissioner Gurganus stated that he was grateful for this and Martin County was fortunate, but he did not know if this luck would continue in this day and time if the issue was not given attention. Commissioner Ayers asked if the salary increase included Communications Director Steward. Communications Director Steward stated that the raise was requested for the Telecommunicators and he was not requesting an increase for himself. Commissioner Ayers asked ifCommunications Director received an increase about 2 years ago and Communications Director Steward agreed. Commissioner Ayers was thankful that Communications Director took this into consideration. Chairman Bond Jr. stated that the data presented was important and if911 was called, everyone wanted someone to answer and someone to help them. Chairman Bond Jr. stated that the matter was up to the pleasure ofthe Board. Chairman Bond Jr remembered a salary feasibility study that occurred a few years ago. Chairman Bond Jr. wondered what happened to the study because the Board was supposed to review it. Chairman Bond Jr reported that many counties had a budget inside oft the overall budget where a regular employee could receive a raise from if they had done a good job. Chairman Bond Jr. stated that he was not aware of what happened to that budget, but wanted the Board to look at being comparable with salaries. Chairman Bond Jr stated that whatever the pleasure oft the Board was, he would accept it. Commissioner Smith stated that he had no issue with salary increases, but wanted to look at all employee salaries. Commissioner Smith stated that the County had just gone through a budget cycle and with that, asked how the proposed salary increase would affect other departments, future requests, and the amount of salary increases being requested at one time. Commissioner Smith added that Communications was a very important organization and commented that they were doing a great job. Commissioner Smith reiterated looking across the board to see how this salary increase, whether it was done in increments or at one time, would affect and how would the Board handle this if the Board handled the raises all at once as there were other departments that were doing a wonderful job and were deserving as well. Interim County Manager Eisner: reported that the issue he saw was the way salaries were addressed over the past several years, wherein increases were handled as they occurred instead of being handled all at one time. Interim County Manager agreed that salaries needed to be reviewed at one time instead ofhandling them one by one every month. Interim County Manager Eisner was aware that the County would have recruitment and retention issues across the board because it was top heavy with long tenured department heads. Interim County Manager suggested a succession plan as stated by Communications Director Steward. It was reported that Communications was asked to present due to timely data. Interim County Manager Eisner felt that the salaries of every department needed review and there were other departments that had been very quiet over the years to their detriment before this fiscal year and they had gone about their business in a very quiet way and because the way the salaries had been handled, they had been left behind. It was reported that Communications Director Steward was very vocal and even SO, had not approached the Board with any request recently. Interim County Manager Eisner stated that next month there could be another salary increase request from a department, and then the next month there could be another departmental salary request, and the month after that. Interim County Manager stated that the way to handle this was to look at the matter at the next budget cycle for all departments. The staffing concern that Interim County Manager Eisner had in terms of staffing, was that if this matter was not addressed, the County could lose the top, which were the upcoming retirees and department heads, and the bottom, leaving the County to wither out from both sides. Interim County Manager Eisner reiterated looking at all departments and having a real conversation about salaries studies for each department as each department was different in duties. Commissioner Smith stated that there were departments not in attendance to address what their concerns were, mentioned the study that was conducted and reported that it needed to be used to keep quality employees in place. Commissioner Smith reported that salaries were not the only reason why employees left and discussed the difference in generations, as they were 7 generations that had different needs, such as what they considered a healthy work environment. Commissioner Smith stated reiterated that he was supportive of the matter, but there were other departments of the same caliber as 911 Communications and their issues were just as important. Interim County Manager Eisner reported that the agenda item was presented for informational purposes and for discussion, but the decision on the matter needed to come from the Board. Interim County Manager Eisner stated that the County was going to have to deal with salary increase at some point of time. Interim County Manager Eisner discussed the inability find a Tax Assessor even with assistance from the State as there were no individuals available to fill the job position and retired Tax Assessors were not willing to return to work from retirement. It was reported that the State could not assist the County with filling the position and it was time to be creative, as senior or seasoned level individuals were not filling job positions. Communications Director Steward reported when he was appointed 11 years ago, he listed a vacancy and he received 32 applications. Recently, Communications Director Steward only received three applications for the departments' most recent vacancy even with aggressive advertisement of the job opening. Communications Director Steward added that his department was small that had to provide 24/7 coverage of services and a vacancy would cripple the department. Communications Director discussed retention, the cost of living, especially for those who had a family, and stated that his department did not need to run into the issue of the inability to fill a vacancy. Communications Director Steward stated that he understood the stance of the Board, but the departments facing the same salary issues needed to do their research and go before the Board as he had done. Commissioner Smith agreed and stated that a good job had been done, which was why he was concerned. Commissioner Smith reported looking at other counties, he knew how hard it was to recruit, and he learned about bigger counties struggling to maintain employees and that it was not just about salaries, but a matter of people not being able. Commissioner Smith suggested being fair to all of the departments and each department needed to conduct the same study as Communications Director Steward. Commissioner Smith was concerned with all of the departments that were not being paid fairly, which was not all departments. Commissioner Smith reiterated giving other departments the opportunity to express their issues to be heard all at one time. Interim County Manager reiterated the process that salaries had been handled in the past. In reviewing the data and proposal provided by the Communications Director, Commissioner Ayers reported that the department was small; therefore, it shouldn't have been a big cost to the county. Commissioner Ayers stated that the department required more expertise than some county jobs, the employees had to talk people through tough times and they had to be careful to not put themselves in any legal binds. Commissioner Ayers commented that the Communication Director was a very good supervisor and the employees were loyal him. Commissioner Ayers stated that the proposal was reasonable and reiterated that it probably would not cost much. Chairman Bond Jr asked if there were any further questions or comments and there were none. Commissioner Smith made the Motion to Table the matter until other departments presented their data and the Board could look at all of them together, with a Second Commissioner Biggs. The motion was Carried by raise of hands (3-2). Ayes: Chairman Bond Jr, Vice Chair Emily Biggs, and Commissioner Ronnie Smith Nays: Commissioner Joe R. Ayers and Commissioner David "Skip" Gurganus Commissioner Gurganus stated that he was in his position for 3 % - 4 years now and heard dissertation when people were in favor of doing exactly what the Communications Director was proposing. Commissioner Gurganus stated that there were long stories about what everyone made in other counties, exactly what was presented, without the data that was presented and those proposals were approved every single time. This time, the proposal wasn't approved. Commissioner Gurganus stated that no one was ever asked to present as the Communications Director did, but this time it just didn't suit somebody is what it was about. Commissioner Gurganus apologized 3. Adult & Aging Congregate Meals Contract Interim County Manager Eisner stated that Adult and Aging presented multiple contracts and this contract was to approve Trumps Restaurant in Plymouth, NCto provide 100-180 congregate meals per day. This contract occurs annually for services. The contract is as presented: NORTH CAROLINA MARTIN COUNTY THIS FOOD SERVICE CONTRACT, dated this day the 28 of June, 20_24, by and between Martin County, a political subdivision of the State of North Carolina, party of the first part, and Jonathan Thomas and Carolyn Thomas, doing business as Trump's Restaurant, Inc., parties of the second part, for the period of July 1, 2024 to June 30, 2025. WITNESSETH: WHEREAS, party of the first part, by and through Martin County Adult & Aging Services administer the Home and Community Care Block Grant Congregate Nutrition and Home Delivered Meals Nutrition Program pursuant to Title II of the Older American Act (hereinafter "the Title NI Nutrition Program"); WHEREAS, the purpose of the title III Nutrition Program is to provide one hot nutritious noon meal per serving day with 1/3 of the minimum daily allowance (a minimum of 700 calories) for older adults. The target population for this service is persons sixty (60) years of age or older, with emphasis on the low-income minority elderly. Emphasis is also placed on service to the rural elderly; and WHEREAS, the annual estimate of approximately 30,000 meals must be prepared and transported in bulk or pre-plated in order to fulfill the needs addressed by the Title III Nutrition Program. There are approximately 155 serving days beginning July 1, 2024 and ending June 30, 2025. WHEREAS, in order to carry out the purposes ofthe program, the party of the first part requires the services of a Food Service Contractor; WHEREAS, the parties of the second part are food service contractors located in Plymouth, Washington County, North Carolina; WHEREAS, the party of the first part advertised a request for proposals pursuant to the competitive bidding requirements of Chapter 143 ofthe North Carolina General Statutes; WHEREAS, parties of the second part submitted a bid in compliance with the request for proposals, and parties of the second part were the lowest responsible bidders; WHEREAS, this Food Service Contract is intended to memorialize the agreement by and between the party of the first part and the parties of the second part regarding the provision of meals by parties of the second part as required by the party of the first part pursuant to the Title III Nutrition Program, by incorporating herein the Bid Specifications and Requirements. NOW THEREFORE, in consideration of Ten Dollars and the other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1. The parties of the second part shall prepare between 109 to 183 hot meals per day to be prepared and transported in bulk or pre-plated, beginning July 1, 20_24 and ending June 30, 2025, all in accordance with the terms oft the Bid Specifications and Requirements attached hereto as Exhibit A, and incorporated herein by reference. Parties of the second part shall receive a total of $4.90 plus sales tax per meal from the party of the first part, billed and payable on a monthly basis, in accordance with the Bid Specifications and Requirements. 2. The parties shall comply in all respects with the terms set forth in the Bid Specifications and Requirements attached hereto as Exhibit A and incorporated herein. 3. This agreement shall be interpreted under the laws of the State of North Carolina. 4. Parties of the second part warrant that all information provided on the Bidder Qualifications Form attached hereto as Exhibit B and incorporated herein is accurate in all material respects. 5. This agreement shall be terminated by the Party of the First Part in the event the funding for the Title III Nutrition Program is discontinued or terminated. 6. This agreement, as well as the attachments hereto, constitutes the entire agreement of the parties. No amendment hereto shall be enforceable unless in writing by both parties. IN WITNESS WHEROF, the parties hereto have caused this instrument to be signed by their duly authorized representatives this day and year first above written. MARTIN COUNTY Martin County Adult & Aging Services Chairman, Board of Commissioners This document has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. Sign bley Hore Se bak n Fihance Officer, Martin'County Martin County Adult & Aging Services Director Trumps' Caterers R ywoy Yuj gnathan Thomas Carolyn Thomas! Commissioner Gurganus made the Motion to Approve the Adult & Aging Congregate Meals Contract a Second Commissioner Smith. The Motion was Carried unanimously by raise of! hands (5-0). 4. Adult & Aging Independent Registered Nurse Subcontract The Registered Nurse Subcontract by Mid-East Department, Adult & Aging was a contract presented by Adult & Aging for services to be provided on an as needed basis up to 100 hours at a rate of $40.00 per hour. 6 MARTIN courty ADULT& AGING SERVICES INDEPENDENT REGISTERED NURSE SUBCONTRACT FOR IN-HOME PERSONAL CARE PROGRAM This contract is hereby entered into by and between Martin County Adult & Aging Services (the "Provider") and Susan Ward, RN (the "Subcontractor") (referred to collectively as the "Parties"). WHEREAS, the Martin County Adult and Aging Services requires the services of a Registered Nurse (RN) in the provision of its In-Home Personal Care Program monitored by Mid-East Area on Aging (Mid-East AAA) under North Carolina Division on Aging : and THEREFORE, The Provider and Subcontractor agree to the following: The Subcontractor, a licensed independent Registered Nurse (RN,) will provide Martin County Adult and Aging Services with skilled nursing needed to service its In-Home Personal Care Program in Martin County. The Subcontractor/RN will perform the following duties: Conduct in-home visits to assess the needs of potential clients. Guide Administrative Programs Coordinator in assigning Certified Nursing Assistants (CNA's) to qualified clients based on thelr needs. Reassess clients on a scheduled quarterly (every 3 months) basis to reaffirm needs. Also a yearly overview assessment is performed. Perform 16 hours per year in-service training to all CNA's on staff: 12 hours education/A hours required HIPPA, OSHA trainings. Complete CNA recertification paperwork. Complete annual home care license renewal. The Subcontractor/RN will provide these serviçes through coordination with the Martin County Adult & Aging Services Director and Administrative Program Coordinator. These services will be performed on an as needed, hourly basis at a rate no greater than $40.00 per hour, and will begin on 07/01/2024 and end on 06/30/2025. The Subcontractor/RN will provide these services for up to 100 hours per year, as predetermined by the Martin County Adult & Aging Services Director. The Subcontractor/RN. will bill Martin County Adult & Aging Services upon the completion of each week that services are needed. Upon receipt of documented invoice, Martin County Adult & Aging Services Director will submit payment request to Martin County Finance office for disbursement of funds. Page 1/3 This agreement shall be ongoing but must be resigned at the end of each fiscal year, prior to the beginning of the next fiscal year and either party may agree to terminate this agreement with ninety (90) days prior written notice. For the Provider: IF DELIVERED BY US POSTAL SERVICE IF DELIVERED BY ANY OTHER MEANS Martin County Adult & Aging Services Martin County Adult & Aging Services Attn: Madison Wilkinson Attn: Madison Wilkinson P.O. Box 1023 201 Lee St. Williamston NC 27892 Williamston NC 27892 Telephone: (252) 792-1027 Fax: (252) 792-9141 Email: madsonwilanson@martncountyngow.com For the Subcontractor: IF DELIVERED BY US POSTAL SERVICE IF DELIVERED BY ANY OTHER MEANS Susan Ward, RN Susan Ward, RN 2197 Varrell Creek Road 2197 Yarrell Creek Road Williamston NC 27892 Willamston NC 27892 Telephone: (252) 809-7834 Fax: N/A Emall: N/A Commissioner Smith made the Motion to Approve of the Adult & Aging Independent Registered Nurse Subcontract, with a Second by Vice Chairman Biggs. The Motion was Carried unanimously by raise of! hands (5-0). 5. Home & Community Care Block Grant Agreement for the County Based Aging Services The agreement was presented as provided in the agenda packet. Adult & Aging recommended the approval of the agreement, wherein the Area Agency and the County agree to the terms and conditions for provision of aging services in connection with activities financed in part by Older Americans Act grant funds; provided to the Area Agency from the United States Department of Health and Human Services; through: The North Carolina Division of Aging and Adult Services (DAAS); State appropriations made available to the. Area Agency through the North Carolina Division of Aging and Adult Services, as set forth in the agreement; The County Funding Plan, as reviewed by the Area Agency and the Division of Aging and Adult Services, The Division of Aging and Adult Services Home and Community Care Block Grant Procedures Manual for Community Service Providers, The Division of Aging and Adult Services Service Standards Manual, Volumes I through IV The Division of Aging and Adult Services Community Service Providers Monitoring Guidelines. Commissioner Gurganus made the Motion to Approve the Home & Community Care Block Grant Agreement for the County Based Aging Services, with a Second by Vice Chair Biggs. The Motion was Carried unanimously by raise of hands (5-0). 6. Home & Community Care Block Grant County Funding Plan This item was listed separately on the agenda, but Interim County Manager Eisner reported that it was part of the Home & Community Care Block Grant Agreement for the County Based Aging Services approved in the previous agenda item. 7. Generator Repair for Penco Well Chairman Bond reported on a discussion that took place in a Martin County Regional Water & Sewer Authority (MCRWASA) meeting, wherein the Penco well needed repairs. Ifthese repairs were not made, the corresponding community could be left without water if a storm knocked the power out. Commissioner Smith made the Motion to Approve the Generator Repair for Penco Well, with a Second Commissioner Gurganus. The Motion was Carried unanimously (5-0). KB Power Systems LLC 738 Old Buies Creek Rd Lillington, NC 27546 US MeeyeN KB PWER Estimate ADDRESS ESTIMATE # 3484 Joe Griffin DATE 02/12/2024 Martin Co. 205 E Main St EM Generac Mobile Williamston, NC 27892 ACTIVITY OTY RATE AMOUNT Site: Penco Well Sales 3,512.40 3,512.40T Voltage regulator Sales 191.89 191.89T Potentiometer Assy Labor 2.50 130.00 325.00T Labor Mlleage 120 2.50 300.00 Mileage. 1 way Drive Time 1.75 130.00 227.50T Drive time, 1 way Freight 1 25.00 25.00 Freight in on parts By signing this estimate you are accepting approval SUBTOTAL 4,581.79 of the above products and pricing. You are also TAX (7%) 297.98 indicating your acceptance and willingness to pay TOTAL above agreed upon cost. $4,879.77 Accepted By Accepted Date Thank you for your business! Be sure to LIKE us on Façebook! Invoices are due no later than 30 days from date on invoice. A finance charge is computed. on a periodic rate, of 1.5% per month which is annual rate of the applied to past due balance after deducting Current payments percentage and/ or all credits 18% appearing on account. 8. Retiree Health Insurance Human Resources (HR) Donna Zube discussed insurance for retirees over 65 years of age. At the time, there were 66 retirees on a Blue Cross group supplemental plan, which resulted in one monthly bill. It was reported that there were 66 retirees that were on Medicaid Part D, which provided individual plans that were sent to HR every month, which resulted in 66 check requests that HR had to complete. The retirees who had Part D coverage were reportedly asked to go to the Senior Center every year. The Senior Center would reevaluate the Part D retiree plans to see ifthat plan remained suitable or ifa change needed to be made. The Finance Department would have to complete 66 separate checks every month with addition to the checks for the retirees on the group policy. It was reported that the county brokerage company, Mark III, discussed retirees being on one Blue Cross group policy. Human Resources Director Zube stated that the retirees would receive the Supplement and Part D benefits under one plan. It was reported that this change would be beneficial to the retirees and the County. The retirees would not have to go to the health department to find a plan each year. HR Director Zube referred to an outline that was included in the agenda packet and briefly discussed the benefits of switching plans. These benefits were stated to not be included in the current plans offered. The benefits from the proposed plan are as follows: Benefits to the Retirees: routine eyewear hearing exams hearing aids (Up to $999.00) Benefits to Martin County $286.00 per month, per employee for the next two years (2025-2026) Savings of almost $1,700.00 a month and about $21,000.00 over a year period. Martin County reportedly paid $21,000.00 a month in health insurance for pre - 65 retirees and would only pay $19,444.00 if the Board approved of the new plan. HR Director Zube stated that she would be retiring soon, there were issues with writing a large amount of checks at one time every month, and she wanted to ensure that everything was handled correctly after she left. HR Director Zube stated that the decision on the matter was up to the Board, but there was a time crunch as open enrollment for health plans were open and the retirees needed to enroll by December 15, 2024. Commissioner Gurganus asked if the benefits were. just as good as or even better than the current plan. HR Zube stated that the new proposed plan was actually better than the current plans being used because ofthe extra benefits that were not included in the current plans. Commissioner Gurganus asked about CO pays and if they were higher or the same. HR Director Zube reported that there were lower costs in the CO pays and the proposed new plan did not have "donut holes" for Medicaid Part D. Commissioner Gurganus asked for clarification that the proposed plan would cost the County less per month and lower the costs associated with writing all of the checks with the current health plans. HR Director Zube agreed that this was correct. Commissioner Ayers agreed that the proposed plan was a win for everyone. Commissioner Ayers made the Motion to approve of the Retiree Health Insurance Proposed by HR Director Donna Zube with a Second by Commissioner Gurganus. The Motion was Carried by raise of hands (5-0). Commissioner Gurganus commended HR Director Zube and asked ifthe proposed plan was still under the State Employees Plan State plan. HR Director Zube stated that the retirees were never on the State Employees Plan. HR Director Zube stated that the plans were provided through Mark III. 9. Weiser Security Services Agreement Interim County Manager Eisner stated that the Chapter 7 Trustee rejected the lease with Martin County last October. Interim County Manager Eisner reported that in Quorum's pre orchestrated exit, they prepaid the Weiser Security contract up to two months from the time that they filed the bankruptcy case to the time that they rejected the lease. The County had to pick up the security contract to maintain security at the hospital and approved the Weiser Contract last October. Wieser Security provided a renewal contract with the addition of a 3.5 percent increase for the cost of services. Chairman Bond Jr. stated that the hospital building was an asset and security was needed. Interim County Manager Eisner reported that he had no concerns with the proposed contract and Public Works Director Justin Harrison made positive feedback on the services provided by the security group. Commissioner Gurganus made the Motion to Approve Weiser Security Services Agreement, with a Second by Commissioner Ayers. The Motion was Carried by raise of hands (5-0). 10. Local Cybersecurity Grant Program Interim County Manager Eisner made positive comments about the IT Director, Jeb Gardner, and reported that the IT Director applied for a few grants. One of the grants, the State and Local Cybersecurity Grant Program was awarded last year. There was a total of$ 10,456.00 that needed to be reappropriated to this year. The grant was a 100% grant to replace all firewalls and Martin County had Seven (7) firewalls. Interim County Manager stated that there was a budget amendment made for this agenda item, but he wanted to discuss the reasoning of the budget amendment in New Business. Commissioner Smith made the Motion to Approve ofthe Local Cybersecurity Grant Program with a Second by Commissioner Gurganus. The Motion was Carried unanimously by raise of hands (5-0). 11. Budget Amendment(s) Budget Amendment #9 Carry over funds ($10,456.81) from the State and Local Cybersecurity Grant Program (SLCGP22) awarded last fiscal year needs to be appropriated. There is no cost to the County. This was a 100% funded grant for replacing all firewalls throughout the County. BUDGET ORDINANCE AMENDMENT-#9 BE IT ORDAINED by the Board of Commissioners of Martin County, North Carolina, that the following amendments be made to the annual budget ordinance for the fiscal year ending June 30, 2025. Section 1. To amend the General Fund-Data Processing, the expenditures are to be changed as follows: Increase Decrease Cybersecurity Grant $10,456 This will result in an increase of $10,456 in the expenditures of the General Fund-Data Processing. To provide an increase in revenue for the above, the following revenues will be changed. Fund Balance Appropriation $10,456 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Governing Board and to the Finance Officer for their direction. Motion by Commissioner Smith and Seconded by Commissioner Gurganus to adopt the above budget ordinance amendment this 9th day of October 2024. The Motion was Carried unanimously by raise of hands (5-0). For Your Information Account Name Account Number Increase Decrease Data Pocessing-Cyberscurity Grant 1142100-549968 $ 10,456 Fund Balance Appropriation 1100090-499099 $10,456 Budget Amendment #10 To appropriate carryover funds ($8,769) for the Martin County 250th Celebration event. BUDGET ORDINANCE AMENDMENT-#10 BE IT ORDAINED by the Board of Commissioners of Martin County, North Carolina, that the following amendments be made to the annual budget ordinance for the fiscal year ending June 30, 2025. Section 1. To amend the General Fund, the expenditures are to be changed as follows: Increase Decrease Other Recreation $8,769 This will result in an increase of $8,769 in the expenditures of the General Fund-Other Recreation. To provide an increase in revenue for the above, the following revenues will be changed. Fund Balance Appropriation $8,769 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Governing Board and to the Finance Officer for their direction. Motion by Commissioner Gurganus and Seconded by Smith to adopt the above budget ordinance amendment this 9th day of October 2024. Discussion: Commissioner Ayers asked ifthe Tourism Development Authority (TDA) would be handling these funds. It was reported that this was correct. The Motion was Carried unanimously by raise ofhands (5-0). For Your Information Account Name Account Number Increase Decrease Fund Balance Appropriation 1100090 499099 $8 8,769 Other Recreation 1161280-569300 $8 8,769 Budget Amendment #11 To appropriate funds for generator repairs for Water District #1. BUDGET ORDINANCE AMENDMENT-#II BE IT ORDAINED by the Board of Commissioners of Martin County, North Carolina, that the following amendments be made to the annual budget ordinance for the fiscal year ending June 30, 2025. Section 1. To amend the General Fund, the expenditures are to be changed as follows: Increase Decrease Water District #1 Maint/Repair $5000 This will result in an increase of $5,000 in the expenditures of the General Fund-Water District #1. To provide an increase in revenue for the above, the following revenues will be changed. Fund Balance Appropriation $5,000 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Governing Board and to the Finance Officer for their direction. Motion by Commissioner Smith and Seconded by Commissioner Gurganus to adopt the above budget ordinance amendment this 9th day of October 2024. The Motion was Carried unanimously by raise ofhands (5-0). For Your Information Account Name Account Number Increase Decrease Fund Balance Appropriation 1100090 499099 $5,000 Water District #1 Maint. Repair 6171300-535200 $5,000 Budget Amendment #12 To appropriate funds for Board approved salary increase for Emergency Management and Building Inspector. BUDGET ORDINANCE AMENDMENT-#12 BE IT ORDAINED by the Board of Commissioners of Martin County, North Carolina, that the following amendments be made to the annual budget ordinance for the fiscal year ending June 30, 2025. Section 1. To amend the General Fund, the expenditures are to be changed as follows: Increase Decrease Emergency Management $2,340 Building Inspector $4,640 This will result in an increase of $6,980 in the expenditures of the General Fund- Emergency Managemen/Bulding Inspector. To provide an increase in revenue for the above, the following revenues will be changed. Fund Balance Appropriation $6,980 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Governing Board and to the Finance Officer for their direction. Motion by Commissioner Smith and Seconded by Commissioner Gurganus to adopt the above budget ordinance amendment this 9th day ofOctober 2024. The Motion was Carried unanimously by raise of! hands (5-0). For Your Information Account Name Account Number Increase Decrease Emergency Management 1143300 - 512100 $2,340 Building Inspector 1143500 - 512100 $4,640 CLOSED SESSION = 1. N.C.G.S. $143-318.11. (a)(3) Attorney/Client Privilege Pre-65 Litigation -Opioid Litigation 2. N.C.G.S. $143-318.11. (a)(6) Personnel 3. N.C.G.S. $131E - 97.3 Competitive Health Care Information At 8:42p p.m., Vice Chair Biggs made a Motion to enter Closed Session pursuant to, 1.N.C.G.S. $143-318.11. (a)(3) Attorney/Client Privilege to discuss Pre-65 Litigation and Opioid Litigation 2. N.C.G.S. $143-318.11. (a)(6) Personnel 3. N.C.G.S. $131E - 97.3 Competitive Health Care Information with a Second from Commissioner Smith.. The Motion was Carried unanimously by raise ofhands (5-0). At 9:40 p.m., Commissioner Smith made a Motion to enter Closed Session pursuant to, 1. N.C.G.S. $143-318.11. (a)(3) Attorney/Clent Privilege -Pre-65 Litigation -Opioid Litigation 2. N.C.G.S. $143-318.11. (a)(6) Personnel 3. N.C.G.S. $131E - 97.3 Competitive Health Care Information with a Second from Commissioner Gurganus. The Motion was Carried unanimously (5-0). OPEN SESSION Interim County Manager Eisner reported on the Opioid Litigation and asked if the Board would opt into the settlement or opt out of the Kroger settlement to pursue litigation on its own that would divide and allocate $1.2 billion to all counties participating. Commissioner Ayers made the Motion to Opt - In the Kroger Settlement, with a Second by Gurganus. The Motion was Carried unanimously by raise ofhands (5-0). Interim County Manager Financial Statement - September 2024 Every month, the County Attorney reports the monthly financial statement for work conducted and mileage in his role as the Interim County Manager. The tinancial statement for September 2024 is as follows: Hours Worked: $4,043.00 Mileage: $ 618.32 Total: $$ $4,661.32 Commissioner Smith made the Motion to Approve of the September 2024 Financial Statement, with a Second by Commissioner Gurganus (5-0). The Motion was Carried unanimously by raise of! hands (5-0). ADJOURNMENT At: 9:43 p.m., Commissioner Smith made a Motion to adjourn the meeting, with a Second from Gurganus. The Motion was Carried unanimously by raise of hands (5-0). Bd.h. Bond Jr., Chairman PZ Buki &. Reane Julia S. Rease Clerk to the Board