Salary Board Meeting Agenda July 7, 2025 1:30 p.m. Conference Room #701, 7th Floor 1. Call to Order 2. Minutes of June 2, 2025, meeting. 3. District Attorney Heather Adams 1:30 p.m. a. Request approval for a temporary 5% salary increase for employee ), due to assuming additional duties for position ADA Unit Supervisor (500979), effective July 7, 2025, for six months. b. Request approval of a permanent 5% increase to resolve salary compression for employee ), effective upon approval. 4. Planning Lawrence George 1:35 p.m. a. Request approval for employee to receive an additional week ofvacation for promotion to Director of Planning, Grade U, effective July 7, 2025. 5. Planning William Clark 1:40 p.m. a. Request approval for a temporary 5% salary increase for employee due to assuming additional duties for Dep Dir-Land Use and Transportation position (500585), effective July 9, 2025, for three months or until the position has been filled. b. Request approval to reclassify, post, and fill one (1) vacant Office Support II position (504596), Grade D, to Planner, Grade J, July 7, 2025. C. Request approval for aj permanent 2.5% salary increase for two (2) employees and ), due to assuming additional duties for Office Support II position, effective January 23, 2025. 6. Prison Miguel Castro 1:45 p.m. a. Request approval to post and fill one (1) vacant Corrections Sergeant position (501247), Grade M, effective upon approval. (Min: $58,300.32 Mid: $72,862.40 Max: $87,443.20) 7. Business from Guests 8. Adjourn 9. Next Meeting: Monday, August 11, 2025 Salary Board Action Request Form This form serves as an Executive Summary and must accompany requests for placement on a Salary Board agenda. Please review the attached Form Completion Guide for important information regarding information sought. If additional space is needed to describe your request, you may attach additional information. Date: 6/27/2025 Department: B1300 Submitted by: Heather L. Adams District Attorney (Name and Title) 1. State action submitted for approval (no acronyms, please): To request a six-month pay increase of 5% for significant added duties to a current supervisor, Level U, position for position number 500979. Min: 80,772.90 Mid: 100,971 Max: 121,153.50 Grade: U Union: No 2. Effective date (if retroactive, provide justification): Upon approval 7/7/2025. 3. Purpose of action request: To impose a temporary extra duty pay at 5% for six months permanent added duties for a supervisor position that meets the operational needs of the department. 4. Cost: $2048.99 Annualized Cost: 4098.05 5. Projected increase/decrease in cost to department: Increase of 5%. 6. Is the cost of the request included in the current dept. budget? Yes No If not, describe how cost will be covered: 7. Funding source: B1300 7100 19011 8. Budget Services contacted 9. Provide justification for this request by providing comparison data such as survey information, caseload data, national averages/Denchmark, etc. Salary Board Action Request Form In July of 2024, the District Attorney's Office reclassified a high level supervisor position to a line level supervisor position to oversee a new court initiative - Rapid Resolution Court (RRC). The ADA that took this position and established the expectations of the program has recently tranfered laterally to the juvenile unit supervisor position. While the RRC position was posted, the ADA continued to oversee RRC court, process a portion of the files and attend the Court sessions. We have therefore evaluated the duties and demands of this position and, with the agreement of the ADA, have determined that this position will be assigned extra duties of RRC Court for a trial period of six months to oversee RRC court. This trial period will allow us to see whether this these additional duties are feasible given the employee's current role as a supervisor of another unit. 10. Briefly describe the impact of this request on productivty/eticieney and list expected measurable results. As we have implemented this position, our needs have become more clear. By combining these duties with another supervisor position, we are streamlining the duties that must be performed by an attorney. The new Rapid Resolution Court has been effective and we expect a clearance rate of approximatley 1,000 cases per year. The week-to-week efficiencies for all trial-unit ADAS will be substantial but there are significant additional duties pertaining to the point person for this program that must be recognized. 11. Attached: Organization Chart (All requests) County Employment Application (New hires above start rate only) Hire above supplement (All new hires above start rate, permanent increases, and reclassifications) itps/Iepaemployeesory/DocumentemterViewi460Salary-Board- Action-Request-Hire- Above-Supplement Job descriptions (All requests, excluding vacant over 1 year) Other County of Lancaster Job Description An Equal Opportunity Employer JOB TITLE: Assistant District Attorney Juvenile Unit Manager JOB CODE: 263 DATE: 1/8/2025 POSITION #: 500993 DEPT: District Attorney REPORTS TO: FLSA CLASSIFIÇATION: Position # - 00500985 Non-Exempt Exempt Job Title - First Assistant District Attorney WORK SCHEDULE: TYPE POSITION: Hours/Week: 37.5 Full Time Part Time Temporary Seasonal Intern Start Time: 830 End Time: 500 Work Days (Check all that apply): S M T W Th F Sa JOB SUMMARY The Assistant District Attorney who supervises the Juvenile Unit will oversee the prosecution of all juvenile cases. These duties include case assignment and active monitoring and supervision of all cases in the unit and all unit members.The Supervisor is also responsible for a personal caseload including, juvenile cases certified for adult prosecution as assigned. The Juvenile Unit Supervisor is expected to work in a collaborative manner with our partners in juvenile justice to promote public safety, address the need of victims and witnesses, resolve cases in a timely manner and in a way that reduces reoffending while utlimatley holding the youth accountable. The Supervisor for the Juvenile Unit is also responsible for overseeing the cases submitted by the District Attorney to Rapid Resolution Court and will be responsible for coordinating, supervising and running all aspects of cases designated for this accelerated track, including representing the Commonwealth at scheduled Court appearances. REPORTING RELATIONSHIPS This position supervises the Juvenile Unit personnel, including one Assistant District Attorney. This position reports to the First Assistant District Attorney with oversight from the District Attorney. ESSENTIAL, JOB FUNCTIONS Supervise Juvenile Unit personnel and oversee cases to include plea negotiation advice and approvals Prosecute personal caseload as described, including adult direct file cases Act as liaison between Juvenile Judges and the Office of. Juvenile Probation to foster communication between offices. Provide outreach and educational sessions to school districts in the county with the aim of coordinating preventation efforts in the areas of crime and juvenile issues such as sexting, bullying, drugs and abuse. Responsible for management and operation of the Rapid Resolution Court including ensuring completeness of discovery, proper redaction of discovery, and timely transmission of all necessary paperwork to defense counsel. OTHER SPECIFIC TASKS OR DUTIES -Oversee the training and operation ofthe Youth Aid Panel Advise law enforcement officers on cases, charges and law particulalry relating to Juvenile offenses. -Act as Duty DA to be on call for the office on a rotating basis. -Assist in the training of all new Assistant District Attorneys -Provide trainings to police or others as requested by DA. -Perform other duties as assigned. MINIMUM QUALIFICATIONS -Bachelor' S degree -Juris Doctorate degree -Licensed to practice law in the Commonwealth of PA KNOWLEDGE, SKILLS AND ABILITIES This ADA who holds this position must be an expert in PA juvenile criminal prosecutions; must be able to provide effective training to law enforcement personnel on legal issues; must be able to direct a major criminal investigation; must be able to work to foster collaborative work between law enforcement, other government agencies, and private victim service agencies. REQUIRED ICENSES/CERTFICATONS/CIEARANCES License to practice law in the Commonwealth of Pennsylvania. Successfully meet the requirements oft the criminal history background check. Compliance with the County's authorized" driver guidelines. PHYSICAL REQUIREMENTS/WORK ENVIRONMENT Work is primarily sedentary in nature, no special demands are required. Must be able to work extended hours when in a trial and/or on a major investigation as needed ACKNOWLEDGMENT FOR RECEIPT OF. JOB DESCRIPTION I have received a copy of the Job Description and have read and understand its contents. Employee': s Printed Name Employee Signature Date Supervisor's Printed Name Supervisor's Signature Date Salary Board Action Request Form This form serves as an Executive Summary and must accompany requests for placement on a Salary Board agenda. Please review the attached Form Completion Guide for important information regarding information sought. If additional space is needed to describe your request, you may attach additional information. Date: 6/27/2025 Department: District Attorney's Office Submitted by: Heather L. Adams, District Attorney (Name and Title) 1. State action submitted for approval (no acronyms, please): Request approval of salary increase for employee to repair salary compression due to terms of the Liuna 2025 and 2026 union contract for position #502885, Grade I, to receive a 5.00% increase. Min: $44,970.90 Mid: 56,218.50 Max: 67,450.50 Grade: Union: No 2. Effective date (if retroactive, provide justification): Upon approval 3. Purpose of action request: To maintain the appropriate gap between the base salary for an LIUNA union pay range 4 salary and the first level supervisor of those in that union, our deputy office administrator. 4. Cost: $.35,8432.68 Annualized Cost: 71,687 5. Projected increase/decrease in cost to department: The only projected increase is 5% 6. Is the cost of the request included in the current dept. budget? Yes No If not, describe how cost will be covered: There have been extended openings in our prosecution unit (three positions open since january and will not be filled until mid august or later). 7. Funding source: B1300 8. Budget Services contacted 9. Provide justification for this request by providing comparison data such as survey information, caseload data, national averages/Denchmark, etc. Salary Board Action Request Form The starting pay rates for a LIUNA union pay range 4 for 2025 is $23.60 and for 2026 is $24.37. Our Deputy office administrator who is the first level supervisor of ALL those in that union began in her position in June 2024 and is currently making $23.58 (2 cents less then those in the union). Additionally, she was awarded an EE pay increase in January 2025 yet still below the top level union starting rate pay range. 10. Briefly describe the impact of this request on productwty/eticeney and list expected measurable results. The request is being made to address compression issues. Enacting this slight increase now will also account for 2026. 11. Attached: Organization Chart (All requests) County Employment Application (New hires above start rate only) Hire above supplement (All new hires above start rate, permanent increases, and reclassifications) htps/lepaemployeesory/DocumentCemter.View/3460/Salary-Board- Action-Request-Hire- Above-Supplement Job descriptions (All requests, excluding vacant over 1 year) Other Office of The District Attorney of Lancaster County Budgetary Organizational Chart TELEPHONE LANCASTER COUNTY COURTHOUSE 717-299-8100 50 NORTH DUKE STREET FAX PO BOX 8348 717-295-3693 LANCASTER, PA 17608-3480 District Attorney Chief County Detective Media Specialist Grants Specialist Victim/Witness Unit First Assistant District Director Attorney Victim/Witness Restitution Advocates Sentencing Guidelines Advocates Lancaster County County Detectives Digital Forensics Coordinators Drug Task Force Unit Sentencing Guidelines Office Manager Coordinator Chief of Appeals and Sentencing Guidelines Legal Services Community Prosecutor Coordinator Accelerated (Asst. District Attorney I) Disposition Court Deputy Office (ADA Manager) Manager Manager First Deputy District Attorney (ADA Manager) (ADA Manager) Appeals and Legal Administrative Staff Services Asst. District Attorney II Juvenile Trial Teams 1 & 4 Trial Teams 2&3 Total Staff Numbers Asst. District Attorney! Unit Attorneys 29 FT & 1 PT( (3F FT Vacancies) Asst. District Attorneyl (1 PT Vacancy) (Juvenile I Appellate) Assistant District/ Attorey Assistant! DistrictA Attorey Assistant DistrictAttorey Detectives 18 (1 Vacancy) ADA Unit Supervisor ADA Unit Supervisor First Asst. Dist. Atty. Asst. District Attorneyl I ADA Unit Supervisor First Dep. Dist. Atty. Victim Advocates 12 FT & 1 PT (2 Vacancies) Trial Team Specialty /Unit Key ile I Appellate) Asst. District Attorney - Asst. District Attorney II Domestic Violence Asst. District Attorney I ADA Unit Supervisor Restitution Advocates 2 Sexual Assault / Child Abuse Asst. District Attorney II Asst. District Attorney II Crimes Asst. District Attorney! ADA Unit Supervisor Support Staff 21 FT (2 FT Vacancies) Major Felony Drug Asst. District Attorney! Asst. District Attorney! Civilian Tech Analyst 1 General Trial (Part-Time DV) Asst. District Attorney! Asst. District Attorney! Asst. District Attorney! Media Specialist 1 Asst. District Attorney I Asst. District Attorney! ADA Unit Supervisor Asst. District Attorneyl Grant Coordinator Rev. 6/24 Asst. District Attorney - Asst. District Attorneyl - Sentencing Guidelines Coordinator 2 Salary Board Action Request Form This form serves as an Executive Summary and must accompany requests for placement on a Salary Board agenda. Please review the attached Form Completion Guide for important information regarding information sought. If additional space is needed to describe your request, you may attach additional information. Date: 7/7/2025 Department: Planning Submitted by: L George Administrator (Name and Title) 1. State action submitted for approval (no acronyms, please): Promotion to Permanent Planning Director status with commensurate salary increase and the provision of an additional week of vacation immediately. Min: $86,157.76 Mid: $107,702.40 Max: $129,230.40 Grade: U Union: 2. Effective date (if retroactive, provide justification): Upon Approval, July 7, 2025. 3. Purpose of action request: To compensate an internal employeee for their promotion from Acting Planning Director to Permanent Planning Director. 4. Cost: Annualized Cost: $126,131.20 5. Projected increase/decrease in cost to department: N/A, due to retirement of incumbent. 6. Is the cost of the request included in the current dept. budget? Yes No If not, describe how cost will be covered: 7. Funding source: Planning Department 8. Budget Services contacted 9. Provide justification for this request by providing comparison data such as survey information, caseload data, national averages/Denchmark, etc. Salary Board Action Request Form Per the Salary Compensation Plan, employees promoted to a Department Head position receive a 10% salary adjustment, and an additional 1% for each job grade advancement. In this instance, the employee is also transitioning from a 37.5 to a 40 hour work week. 10. Briefly describe the impact of this request on productiwty/efficlency and list expected measurable results. The appointment of this individual and approval of their compensation package will ensure the continuity of leadership and operational decision making capability for the Planning Department. 11. Attached: Organization Chart (All requests) County Employment Application (New hires above start rate only) Hire above supplement (All new hires above start rate, permanent increases, and reclassifications) itps/lepaemployeeor/DocumentCente/View,3460Salary-Board- Action-Request-Hire- Above-Supplement Job descriptions (All requests, excluding vacant over 1 year) Other Salary Board Action Request Form This form serves as an Executive Summary and must accompany requests for placement on a Salary Board agenda. Please review the attached Form Completion Guide for important information regarding information sought. If additional space is needed to describe your request, you may attach additional information. Date: 6/20/2025 Department: Planning Department Submitted by: Will Clark, Interim Planning Dir. (Name and Title) 1. State action submitted for approval (no acronyms, please): To increase the Director for Planning and Implementation's - 00504693- salary by 5%, in order to cover the increased responsiblities while the Director of Land Use and Transportation position is being filled. This increase will last until the position is filled or three months has past. Min: 69,774.12 Mid: 87,223.50 Max: 104,656.50 Grade: R Union: No 2. Effective date (if retroactive, provide justification): 7/9/2025 3. Purpose of action request: With the promotion of the Land Use and Transportation director to the Executive Director of the Planning Department, the Director for Planning and Implementation has been requested to help cover some of the responsiblities of the Land Use and Transportation Director position while the position is being filled. With the increase of responsibility, the Planning Department, is asking for an increase of salary, bringing their rate from $40.85 to $42.89. 4. Cost: $28,274.58 Annualized Cost: 0 5. Projected increase/decrease in cost to department: This will be a net decrease. The 5% increase in salary and benefits will equal $1,166.10 for the maximum 3 months. The salary and benefits cost of the Deputy Director for Land Use and Transportation for 3 months is approximately $34,741.92. If the position of Deputy Director for Land Use and Transportation is vacant for 3 months the savings will be $11,191.94 per month for an approximate net decrease over three months of $33,575.82. 6. Is the cost of the request included in the current dept. budget? Yes No If not, describe how cost will be covered: 7. Funding source: Salary Board Action Request Form 7113 A. A2600 14100 8. Budget Services contacted 9. Provide justification for this request by providing comparison data such as survey information, caseload data, national verages/Denchmark, etc. The 5% increase is in line with standard county procedure when a staff member takes on the responsibilities of an unfilled position temporarily. 10. Briefly describe the impact of this request on productivty/eticieney and list expected measurable results. The 5% increase will fairly compensate the Deputy Director of Implementation and Outreach for the added workload they will be completing by taking on tasks from the vacant Deputy Director of Land use and Transportation position. 11. Attached: Organization Chart (All requests) County Employment Application (New hires above start rate only) Hire above supplement (All new hires above start rate, permanent increases, and reclassifications) htps/lepaemployesory/DocumentCenter/View/3460/Salary-Board- Action-Request-Hire Above-Supplement Job descriptions (All requests, excluding vacant over 1 year) Other Salary Board Action Request Form This form serves as an Executive Summary and must accompany requests for placement on a Salary Board agenda. Please review the attached Form Completion Guide for important information regarding information sought. If additional space is needed to describe your request, you may attach additional information. Date: 6/20/2025 Department: Planning Department Submitted by: Will Clark, Interim Executive Dir. (Name and Title) 1. State action submitted for approval (no acronyms, please): Request for the Office Support II- 00504596, position to be reclassified as a Planner, Job Code J, position. Min: 47,217.30 Mid: 59,206.50 Max: 70,824.00 Grade:J Union: No 2. Effective date (if retroactive, provide justification): 07/07/2025 3. Purpose of action request: To increase the capacity and rate of transportation planner-based work being completed under the UPWP within the Planning Department and allow the department to use funds within the UPWP grant in a more fiscally efficient manner. 4. Cost: $35,221.38 Annualized Cost: $70,443.00 5. Projected increase/decrease in cost to department: There is a projected increase of cost of $12,788.04 6. Is the cost of the request included in the current dept. budget? Yes No If not, describe how cost will be covered: This position would have a high concentration of work under the UPWP. Work done under the UPWP is reimbursable. The Office Support II is a general position that supports the entire department. Using 2024 as an example the Office Support II position had only billed 5.3% of their hours or approximately $3,259.25 to the UPWP. The Planner position will be organized to at least perform 70% of their job tasks under the UPWP, which will allow the Planning Department to reimburse at minimum $49,303.00 from the UPWP. Bringing a net increase of $46,043.75 to the county in revenue. This shows how changing this postion from a Office Support II postion to a Planner position will not only be able to cover the difference in cost but reduce the burden on the General Fund. The UPWP grant has room to allow for the increase in hours and reimbursements. Salary Board Action Request Form 7. Funding source: 7113 A A2600 14011 8. Budget Services contacted 9. Provide justification for this request by providing comparison data such as survey information, caseload data, national verages/Denchmark, etc. In 2024, the Planning Department implemented an E-submission platform to streamline our review process. This process has reduced job dutites within the Office Support Staff. In addition, we had an uxpected leave starting in January of 2025 in the Office Support Staff. During the absence and subsquent resignation, assignements were divided between the remaining two staff members. The two events together highlighted the opportunity to evaluate our staffing resources within the department. By reassigning the staffing resources from the Office Support Staff to the the Land Use and Transprtation Team, we will be able to provide more technical service to the Lancaster County Metropolitan Planning Organization by completing more work under the Unfied Planning Work Program, which is a reimbursable grant with PennDOT. 10. Briefly describe the impact of this request on productiwty/eticeney and list expected measurable results. The new Planner position will be responsible for coordinating data associated with the Lancaster County MPO's Unified Planning Work Program. This will include data connected to evaluation of safety projects and travel time reliability. 11. Attached: Organization Chart (All requests) County Employment Application (New hires above start rate only) Hire above supplement (All new hires above start rate, permanent increases, and reclassifications) htps/lepaemployesory/DocumentCemter/View,3460/Salary-Board- Action-Request-Hire- Above-Supplement Job descriptions (All requests, excluding vacant over 1 year) Other County of Lancaster Job Description An Equal Opportunity Employer JOB TITLE: Planner JOB CODE: 163 DATE: 8/1/2024 POSITION #: 005xxxxx DEPT: Planning REPORTS TO: FLSA CLASSIFIÇATION: Position # - 00504693 Non-Exempt Exempt Job Title - Director for Implementation & Outreach WORK SCHEDULE: TYPE POSITION: Hours/Week: 37.5 hours Full Time Part Time Temporary Seasonal Intern Start Time: 8:30 a.m. End Time: 5:00 p.m. Work Days (Check all that apply): S M T W Th F Sa JOB SUMMARY Planners play a support role in implementing places2040 (the Lancaster County comprehensive plan) and related plans and policies. They assist senior staffi in facilitating a countywide and regional approach to land use and transportation planning focused on the big ideas and policies, future land use and transportation map, and catalytic tools in places2040. Working with senior staff, they are responsible for research and analysis, maintaining records, and supporting development of the department's plans and programs. Planners document existing conditions and trends, forecast change, and research best practices in functional areas of planning practice such as comprehensive planning, growth management, land use, transportation, environment, heritage conservation, placemaking, planning education, civic engagement, and data analysis. REPORTING RELATIONSHIPS This position reports to Position # 00504693, Director for Implementation & Outreach. ESSENTIAL. JOB FUNCTIONS DEVELOP, IMPLEMENT, AND UPDATE PLANS - 25% Work with senior staff to develop and update places2040 and other countywide plans such as the Lancaster County Transportation Plan (connects2040) and the Lancaster Active Transportation Plan. Contribute to developing and updating plans and programs that implement these countywide plans. Assist senior staff with tasks involving internallexternal plan implementation teams. Help senior staff develop and implement regional and municipal plans and policies consistent with countywide plans. PROGRAM AND PROJECT ASSISTANCE - 25% On assigned projects, assist senior staffi in accomplishing objectives defined by the leadership team (Executive Director and team leaders). Contribute to meeting the goals ofbroader programs managed by Principal Planners. Contribute to the preparation of project scopes of work and requests for proposals for consulting contracts. PUBLIC INVOLVEMENT AND OUTREACH - 25% Support senior staff in facilitating public, private, and nonprofit partnerships to implement the goals outlined in countywide and regional plans. Help them reach out and provide technical assistance to planning partners. Assist in preparing for public meetings such as the Lancaster County Planning Commission, the Lancaster Metropolitan Planning Organization (MPO), and related committees. Help senior staff prepare agenda items and ensure that these meetings accomplish goals set by the leadership team. RESEARCH, ANALYSIS, AND EDUCATION - 25% Collect and maintain traffic data in coordination with season traffic counter positions. This includes training and performing quality checks on their work during the summer traffic count collection season. Collect and maintain data and perform analysis using Geographic Information Systems (GIS) and other tools. Research best practices in planning and work with senior staff to apply them in Lancaster County. Assist in preparing advisory reviews of regional and municipal comprehensive plans, studies, ordinances, areawides, subdivision and land development items, and other scopes/studies. Respond to environmental notifications and requests for letters of support. Work with senior staff to educate Lancaster County Planning Commission members and planning partners on countywide, regional, and municipal plans; functional areas of planning; and/or particular geographical areas within the county. As it relates to assigned tasks, provide content for the department's website and social media. Participate in updating the website to better suit the department's needs. OTHER SPECIFIC TASKS OR DUTIES Participate in meetings and site visits outside the office as necessary, including before and after scheduled office hours. As assigned by senior staff, perform other duties related to implementing the department's current work program. Play an active role in developing and implementing strategies to improve the department's delivery of services, both internally (among other staff) and externally to planning partners. Assist the department in becoming more effective, efficient, and customer friendly. Be a team player. Work collaboratively and cooperatively with staff, internal and external teams, and planning partners. MINIMUM QUALIFICATIONS A bachelor's degree from an accredited college or university in planning or a related field - or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and ability to perform this job. Some experience (interships and/or previous employment) in the planning field is desirable. KNOWLEDGE, SKILLS AND ABILITIES COMMUNICATION Strong written and verbal communication skills. Strong interpersonal skills. TECHNICAL SKILLS Strong working knowledge of Microsoft Office applications (Word, Excel, PowerPoint, etc.), GIS applications, web- based applications, and the basics of data collection and analysis. PLANNING CONCEPTS Knowledge of or interest in comprehensive planning, transportation, housing, environment, heritage conservation, placemaking, planning education, civic engagement, and data analysis is desirable. LEADERSHIP Ability to work effectively with staff and planning partners to achieve measurable results. Commitment to taking active responsibility in meeting priorities identified by the leadership team, rather than a passive approach focused narrowly on assigned tasks. REQUIRED UICENSES/CERTFICATOONS/CEARANCES A valid driver' S license and ability to furnish personal transportation. Acceptable pre-employment driver history check in accordance with county policy. PHYSICAL REQUIREMENTS/WORK ENVIRONMENT Work is primarily sedentary in nature with the exception oft the annual traffic count program. This position needs to be able to lift 20-30 pounds and perform task on the road when training season traffic counter staff. Salary Board Action Request Form This form serves as an Executive Summary and must accompany requests for placement on a Salary Board agenda. Please review the attached Form Completion Guide for important information regarding information sought. If additional space is needed to describe your request, you may attach additional information. Date: 6/20/2025 Department: Planning Department Submitted by: Will Clark, Interim Executive Dir. (Name and Title) 1. State action submitted for approval (no acronyms, please): Request for a permanent 2.5% increase in salary for the Office Support II positions 00500555 and 00503098 each due to the reclassification of Office Support II position - 00504596 to a Planner position within the Planning Department Min: $18.06 Mid: $22.58 Max: $27.10 Grade: D Union: No 2. Effective date (if retroactive, provide justification): 1/23/2025 - The Office Support II staff have been working at a reduced volume since this date due to a staff member going into a leave status. The staff member resigned in May 2025 and did not return to work. 3. Purpose of action request: Due to the increase in responsiblities, we are asking for the Office support position - 00503098, to have a perminant 2.5% increase in salary. This will provide equitable complensation to the work they have absorbed from the office support II staff reducing from 3 positions to 2 positions. Position - 00500555 Salary Increase - $36,907.37 to $37,830.05 Position - 00503098 Salary Increase - $36,096.00 to 36,998.40 4. Cost: $29,724.61 ($29,237.63) Annualized Cost: $59,449.00 ($58,475.00) 5. Projected increase/decrease in cost to department: This will be a net increase in salary, but not in General Funds (See #6). The 2.5% increase to each position will equal $1068.70 for the remainder of 2025. Since this is a permanent increase, there is an increase in the annualized cost, combined, in the amount of $2,137.00. 6. Is the cost of the request included in the current dept. budget? Yes No If not, describe how cost will be covered: Retroactive - The retroactive cost can be covered through the unused payroll funds (both salary and benefits) from the Office Support II who was on upaid leave from the end of January 2025 to Mid May 2025, which equals approximitaly $19,214.97. Salary Board Action Request Form Future - With the change of Office Support Position - 00504596 to a Planner position that will be billed at minimum of 70% under the UPWP, there is an estimated increase in reimbursement to the county of at least $45,000. On annual this will cost the county $2,137.00 including benefits, which will be covered by reducing impact on the General Fund by invoicing more staff time through UPWP reimbursements. 7. Funding source: 7113 A A2600 14011 8. Budget Services contacted 9. Provide justification for this request by providing comparison data such as survey information, caseload data, national verages/Denchmark, etc. A. 5% increase is standard when there is a reduction in a single staff member, split between two staff this would equal a 2.5% increase for each remaining staff member. 10. Briefly describe the impact of this request on productivty/eficiency and list expected measurable results. The decrease from 3 Office Support II staff to 2 Office Support II staff, has required a restructuring of responsibilities among the remaining two Office Support II staff members. Office Support II -00500555 and 00503098 has split the responsibilities of position - 00504596. The 2.5% increase fairly acknowledges the increased workload to the position. It is expected that the workload of what was originally 3 Office Support Staff II positions will now be handled and managed by 2 Office Support Staff II positions going forward and there will not be a return to 3 Office Support II positions. 11. Attached: Organization Chart (All requests) County Employment Application (New hires above start rate only) Hire above supplement (All new hires above start rate, permanent increases, and reclassifications) htpe/epamploysoDameCmew,460Salan-Bomk- Action-Request-Hire Above-Supplement Job descriptions (All requests, excluding vacant over 1 year) Other Lancaster County Planning Department LANCASTER COUNTY Organizational Structure BOARD OF COMMISSIONERS ADMIN. SERVICES MANAGER 00500559 June 6, 2025 CHIEF CLERK Larry George FISCAL TECHNICIAN OFFICE SUPPORTI III 00503057 00504728 LANCASTER COUNTY PLANNING COMMISSION OFFICE! SUPPORTI II OFFICE SUPPORTII INT. EXECUTIVE DIRECTOR 00500555 00504596 - 00500584 Will Clark LANC. METROPOLITAN PLANNING ORGANIZATION OFFICE SUPPORT I 00503098 DIR. for Implem. & Outreach DIR. for Analytics & Design DIR. for Land Use & Trans. 00504693 00500583 00500585 Will Clark SENIOR PLANNER PLANNER SENIOR PLANNER SENIOR PLANNER PRINCIPAL PLANNER PRINCIPAL PLANNER 00503095 00503791 00500581 00503097 00500579 00503647 PLANNER PLANNER SENIOR PLANNER SENIOR PLANNER SENIOR PLANNER SENIOR PLANNER 00503648 00500578 00503056 00500568 00500570 00502728 SENIOR PLANNER GRAPHIC ARTS SPECIALIST PLANNER PLANNER 00500573 00500556 00500560 00500571 APPLICATIONS COORD. PLANNER PLANNING TECH. (PT) 00500590 00504086 00503089 Existing Vacancy TRAFF. COUNTER (PT) TRAFF. COUNTER (PT) 00500561 00500586 Salary Board Action Request Form This form serves as an Executive Summary and must accompany requests for placement on a Salary Board agenda. Please review the attached Form Completion Guide for important information regarding information sought. If additional space is needed to describe your request, you may attach additional information. Date: 11/25/2024 Department: Prison Submitted by: Cheryl Steberger - Warden (Name and Title) 1. State action submitted for approval (no acronyms, please): Request authorization to post and fill position 501247, Corrections Sergeant Min: $58,300.32 Mid: $72,862.40 Max: $87,443.20 Grade: M Union: N/A 2. Effective date (if retroactive, provide justification): Upon selecton 3. Purpose of action request: The purpose of this request is to post and fill a vital position within the Security operations of the Prison 4. Cost: $41,711 (S&B) Annualized Cost: $83,422 (S&B) 5. Projected increase/decrease in cost to department: CY 2025 $84,746 6. Is the cost of the request included in the current dept. budget? Yes No If not, describe how cost will be covered: Filling the position negates the need for overtime for our supervisors. In addition, cost is absorbed through attrition of security staff. 7. Funding source: General Fund 8. Budget Services contacted 9. Provide justification for this request by providing comparison data such as survey information, caseload data, national averages/Denchmark, etc. Salary Board Action Request Form This position is considered essential as it is a vital supervisory position with the responsibility of overseeing approximately 60 correctional officers daily maintain operational security in a 24-hour, 7-days a week prison. This position is responsible for all assigned staff activities ensuring the care, custody, and control of the inmate population. Essential functions of this position include coordinating inmate movement; new commitments and release of inmates, Prison and other work as required. The Corrections Sergeant provides guidance and direction to ensure that Prison policies and procedures are enforced. In the absence of the shift commander, the Corrections Sergeant assumes responsibilities of Shift Commander. 10. Briefly describe the impact of this request on productiwty/eticeney and list expected measurable results. Our inability to fill this position does not negate the need. This position is an operational necessity in the chain of command within the Prison. 11. Attached: Organization Chart (All requests) County Employment Application (New hires above start rate only) Hire above supplement (All new hires above start rate, permanent increases, and reclassifications) htpe/lpamployesonyDsamsICmssw,460Salan-Boml- Action-Request-Hire- Above-Supplement Job descriptions (All requests, excluding vacant over 1 year) Other County of Lancaster Job Description An Equal Opportunity Employer JOB TITLE: Administration Sergeant JOB CODE: 082 DATE: 01/23/17 POSITION #: DEPT: Prison REPORTS TO: FLSA CLASSIFIÇATION: Position # - 501246 Non-Exempt Exempt Job Title - Lieutenant WORK SCHEDULE: TYPE POSITION: Hours/Week: 40 hours. 24/7 facility Full Time Part Time Temporary Seasonal Intern Start Time: 2:00 pm End Time: 10:00 pm Work Days (Check all that apply): S M T W Th F Sa JOB SUMMARY This is a supervisory position that is responsible for the oversight of operations of both the Commitment Area and the Corrections Records Area. The incumbent will be responsible for preparation of policy and procedural guidelines for both respective areas. Within the Commitment Area, the incumbent will manage the intake and release process of all inmates requiring a working knowledge of the Corrections Records Area. The incumbent will manage all aspects oft the Corrections Records Areas ensuring that all inmate data is maintained and archived in accordance with Department of Corrections policies and local policies. As needed, the incumbent will perform the supervisory duties related to security operations during tour ofduty that may consist of security staff and inmates with an emphasis on care, custody and control of Inmates in assigned Prison areas. REPORTING RELATIONSHIPS The incumbent will report directly to the Commitment Lieutenant. Approximately 7 employees will report to this position. ESSENTIAL. JOB FUNCTIONS Disseminate information between Commitment Lieutenant, deputy for security, fellow supervisors and line staff, and other departments as needed. Responsible for development, maintenance and enforcement of policy and procedures related to the respective areas. Participate in the hiring process of prospective candidates. Responsible for corrective actions, performance improvement plans and employee performance evaluations. Oversee all aspects associated with Corrections Records, the computation of inmate release dates, and audit sentence computations to ensure accuracy. Oversee Interstate Compact and Detainer operations. Establish and maintain a working relationship Ensure accurate and timely release ofinmates to include pickup and release to federal, state, and/or local authorities. Responsible for all reoccurring reports associated with both the Commitment and Records Area. Ensure all new Commitments are properly accounted for in the system. Oversee the monitoring of inmate judicial hearings, addressing problematic cases to administrator. Assist Commitment and Corrections Records Officers in carrying out their duties when warranted. Oversee the timely turnaround for all transporting agencies. Must be able to work mandatory overtime as assigned. OTHER SPECIFIC TASKS OR DUTIES Other duties as assigned As needed, perform supervisory duties related to security operations Must attend all training and supervisory meetins on a regular basis. MINIMUM QUALIFICATIONS High School Diploma or equivalent, some college perferred and Three (3) years experience in corrections with at least two (2) years in a leadership role Pre Employment qualification: Successfully complete Agility, Educational, and Psychological Testing Prel Employment qualification- Pennsylvania Child Abuse History Clearance Record (Child line and abuse registry). Cost responsibility of applicant. Must have, or be willing to receive certification on OC, Axon Camera, Taser use, and any other equipment required to be used in a supervisory capacity. All must be carried on a daily basis. KNOWLEDGE, SKILLS AND ABILITIES Ability to evaluate the work of others Decision making skills Communication Skills Knowledge of prison procedures, protocol, rules/regulations, security operations Knowledge of sentencing guidelines Computer literacy, ability to use and learn multiple software Understanding of correctional system and its operations Ability to use counseling techniques to assist inmates with problem resolution Ability to meet daily deadlines and be precise and accurate in daily routine Extensive interaction with inmate population required Ability to work with minimum supervision Excellent writing ability required REQUIRED LICENSES/CERTFICATONS/CIEARANCES Valid driver's license required Clean criminal background PREA background PHYSICAL REQUIREMENT/WORK ENVIRONMENT Ability to maintain good physical fitness, withstand standing, walk, run, climbing up stairs, or sitting periodically for eight hours or more. Lifting emergency equipment more than fifty (50) pounds ( e.g. Scott Air Pack, fire extinguisher, defibrillator) and performing assisted lifting of inmates. Must be able to withstand periods of high stress and mental pressure. The capability of performing acceptable levels of self-defense techniques and restraint of assaultive inmates is mandatory. Must be able to wear required equipment on a full duty belt. Use, manual dexterity for filing and handling documents. Visual acuity to read computer screen, printed documents. Auditory acuity to use telephone. Temperature controlled indoor workplace. Must be able to stand, walk, and drive frequently during the workday, with occasional sitting, twisting, bending, kneeling, stooping, and reaching as necessary in order to carry out essential job duties. Must be able to physically and mentally react quickly in the event of a disturbance or physical outbreak. Must have agility to be able to move frequently throughout the work day. Works indoors in crowded work space with adequate lighting, ventilation and temperatures. Works with average exposure to stress, but subject to frequent disruptions and noise. Below normal indoor exposure to dust/dirt; works outdoors or on road frequently and is subject to outdoor elements and environmental conditions. Works in conditions of potential outbursts of disruptive behavior of clients or consumers. Works daily with potentially volatile, hostile or aggressive inmates. ACKNOWLEDGMENT FOR RECEIPT OF. JOB DESCRIPTION I have received a copy of the Job Description and have read and understand its contents. Employee's Printed Name Employee Signature Date Supervisor's Printed Name Supervisor's Signature Date Section 2 ORGANIZATIONAL CHART Warden Human Resources Manager Administrative Assistant HR Assistant DW DW Director Corrections Security Operations Inmate Services (IS) Administration Investigative Supervisor Major Director Fiscal Tech = Inmate Services Payroll/ Budget Corrections Investigative Captain Fiscal Tech - Analyst Security IS Specialist (11) Inmate Accounts/ Purchasing LT - Shift (3) Work Release Corrections Manager Coordinator SGT (17) WR Specialist (2) K9 CO (5) Inmate Trustee CO (216) Reentry Program Captain Operations Manager Reentry Prog Coordinator LT Training Reentry Caseworker SGT LT Operations Program Facilitator SGT Operations CO (8) December 2024