City of Guyton, Georgia City Council CORPORATE Regular Meeting SEAL July 8, 2025 at 7:00 P.M. 1887 0 HAM - - a Guyton City Hall 310 Central Boulevard Guyton, GA 31312 AGENDA 1. Call to Order 2. Invocation and Pledge of Allegiance 3. Consideration to Approve the Agenda 4. Consideration to Approve the Minutes 6/10/25 Special Called and Regular Meeting 6/18/25 Special Called Meeting 5. Reports from Staff and Committees Police Department Kelphie Lundy Fire Department Clint Hodges 0 Public Work/Water/Sewer EOM 0 Planning and Zoning Lon Harden 0 Industrial Development Lon Harden 0 Historical Commission Lucy Powell Leisure Services Lula Seabrooks Downtown Development Miller Bargeron, Jr. 6. General Government 7. Old Business A. Discuss revisions to current Personnel Policy Handbook 8. New Business A. Consideration to approve Effingham Health System's 3rd annual Soul to Sole 5K on October 11th 2025 B. Consideration to approve Resolution 2025-05 City of Guyton Street Improvement Project C. Consideration to approve Resolution 2025-06 Authorizing Participation in an Amicus Brief in the Chang V. City of Milton Appeal D. Consideration to approve City of Guyton job descriptions 7/8/25 City Council Meeting Agenda Page 1 of3 E. Consideration to approve Neptune quote to replace the software for reading the City of Guyton water meters F. Consideration to approve the City Manager to list the open job positions of Streets and Lanes Superintendent and Streets and Lanes Equipment Operators. G. Consideration to approve reappointment of Rebecca Boston to Serve on the CRC Council 9. Dates to Remember Thursday, July 10, 2025, Bingo from 11:00 A.M. until 12:00 P.M. - Leisure Services Room, 505 Magnolia Street, Guyton GA 31312 Wednesday, July 16, 2025, Downtown Development Authority Mecting at 10:00 A.M. Guyton City Hall, 310 Central Boulcvard, Guyton GA 31312 Saturday, July 19, 2025, Community Picnic from 10:00A.M. until 3:00 P.M.--505 Magnolia Street, Guyton GA 31312 Tuesday, July 22, 2025, Planning and Zoning Mccting at 7:00 P.M. Guyton City Hall, 310 Central Boulevard, Guyton GA 31312 Tuesday, August 12, 2025, Guyton City Council Mceting at 7:00 P.M. Guyton City Hall, 310 Central Boulevard, Guyton, GA 31312 10. Consideration to move from the Regular Meeting to an Executive Session regarding personnel 11. Consideration to take any action needed arising from Executive Session 12. Consideration to adjourn 7/8/25 City Council Mccting Agenda Page 2 of3 Rules of Decorum for AIl Meetings The purpose of the Rules of Decorum is to foster an atmosphere of civil and courteous discourse, even and especially when discussing contentious topics, at all meetings held by the City of Guyton. (A) General rules applicable to all (Mayor and City Council, Staff, Members oft the Public) 1) Each speaker should refrain from personal attacks, foul or abusive language, and will maintain a civil and courteous manner and tone. 2) During designated times for members ofthe public to speak, members of the public will be permitted 10 minutes to discuss topics. After 10 minutes of discussion on a topic, members of the public will be limited to 3:00 minutes speaking time. The Mayor or presiding officer shall have the authority to grant additional speaking time. Notwithstanding the foregoing, during public hearings involving zoning decisions, members of the public will have no less than 10 minutes to speak in favor, and no less than 10 minutes to speak in opposition. 3) Members of the audience will respect the rights of others and will not create noise or other disturbances that will disrupt or disturb persons who are addressing the Mayor and Council or Committee or Board or Commission, or members oft those bodies who are speaking, or otherwise impede the orderly conduct oft the meeting. (B) Additional Rules for Mayor and City Council, Committees, Boards or Commissions 1. The Mayor and City Council, Committees, Boards, Authorities, or Commissions will conduct themselves in a professional and respectful manner at all meetings. 2. Questions for staff or individuals or other Council, Committee, Board or Commission members will be directed to the appropriate person to answer. Members oft the Mayor and City Council, Committees, Boards, Authorities, or Commissions will attempt to answer or address questions presented one at a time without attempting to talk over another member. 3. Members of the Mayor and City Council, Committees, Boards, Authorities, or Commissions are always free to criticize or question policies, positions, data, or information presented. However, members ofthe Mayor and City Council, Committees, Boards, Authorities, or Commissions will not attack or impugn the person presenting. (C) Enforcement The Mayor or presiding officer has the authority to enforce each of the Rules ofDecorum regarding members of the public. If any Rule is violated, the Mayor or presiding officer will give the speaker a warning, citing the Rule being violated, and telling the speaker that a second violation will result in a forfeiture of the right to speak further. The Mayor or presiding officer also may have the offending speaker removed from the meeting ift the misconduct persists. The Mayor or presiding officer shall not have any power under this provision regarding a Council, Committee, Board or Commission member. 7/8/25 City Council Meeting Agenda Page 3 of3 Mayor CITY W. Harville KI r OF GUYTON Andy S City Manager SEAL 1887 PO Box 99, Guyton, Georgia 31312 Bill Lindsey Clerk Telephone - 912.772.3353. Fax - 912.772.3152 City Moses Walker www.dityofgwyton.com Working Together to Make a Difference City of Guyton Special Called and Regular Meeting June 10, 2025 7:00 PM MINUTES OF MEETING Call to Order - The meeting was called to order by Mayor Andy Harville at approximately 7:00 PM. Mayor Andy Harville, Mayor Pro Tem Michael Johnson, Councilmember Theodore Hamby and Councilmember Joseph Lee were present at this meeting. Councilmember Jeremiah Chancey was not present. Additional Administrative Staff Present City Manager Bill Lindsey, City Clerk Moses Walker and City Attorney Ben Perkins were present Guest Present The guest sign-in sheets are filed in the Office of the City Clerk. Invocation The invocation was led by Lon Harden. Pledge of Allegiance The Pledge of Allegiance was led by Andy Harville Consideration to approve the agenda- Michael Johnson made a motion to approve the agenda. Theodore Hamby seconded the motion. Motion passed unanimously. Consideration to Approve the minutes Theodore Hamby made a motion to approve the minutes. Joseph Lee seconded the motion. Motion passed unanimously. Reports from Staff or Committees Police Department Kelphie Lundy Public Works/Water/Sewer EOM Planning and Zoning Lon Harden Industrial Development Lon Harden Historical Commission Lucy Powell Leisure Services Lula Seabrooks Downtown Development Authority Miller Bargeron, Jr. Mayor Andy Harville e Mayor Pro Tem Michael Johnson Council Members: Jeremiah Chancey e Theodore Hamby e Joseph Lee Mayor CITY W. Harville Po OF GUYTON Andy City Manager SEAL Bill 1887 PO Box 99, Guyton, Georgia 31312 Lindsey * Telephone 912.772.3353. Fax - 912.772.3152 City Clerk Moses Walker www.ciyofgwyton.com Working Togetber to Make a Diference New Business A. First reading of Ordinance 2025-05 regarding the 25/26 Financial Budget. Michael Johnson made a motion to approve the agreement. Theodore Hamby seconded the motion. Motion passed unanimously. B. Consideration to approve the replacement oft the air conditioning unit at the Guyton Gym in the amount of $38,118.00 from O'Leary. Michael Johnson made a motion to approve the ordinance. Jospeh Lee seconded the motion. Motion passed unanimously. C. Consideration to outsource planning and zoning staff services with the Berkley Group. A roll call vote was taken. Andy Harville - Aye, Michael Johnson - Aye, Joseph Lee - Aye Theodore Hamby -Nay. Michael Johnson made a motion to approve to utilizing the outsource services with the Berkley Group. Andy Harville seconded the motion. The motion passed 3-1. D. Consideration to approve partnership agreement with TextMyGov. Suggested by Andy Harville to table the discussion regarding the partnership with the Berkley Group to gather more information. Michael Johnson made a motion to table the discussion. approve Resolution 2025- 03. Jospeh Lee seconded the motion. Motion passed unanimously. E. Consideration to approve revisions to the Personnel Policy Handbook. Suggested by Andy Harville to table the discussion until the next city council meeting on July 10, 2025 in order to review the changes. Michael Johnson made a motion to approve to table the discussion. Michael Johnson seconded the motion. Motion passed unanimously. Mayor - Andy Harville . Mayor Pro Tem Michael Johnson e Council Members: Jeremiah Chancey e Theodore. Hamby . Joseph Lee Mayor CITY Andy W. Harville ORPO OF GUYTON City Manager SEAL 1887. PO Box 99, Guyton, Georgia 31312 Bill Lindsey Clerk d Telephone - 912.772.3353. Fax - 912.772.3152 City Moses Walker www.ctyofgwyton.com Working Together to Make a Diference Dates to Remember Thursday, June 12, 2025, Summer Social from 5:00 P.M. until 7:00 P.M. Guyton Walking Trail, Central Boulevard, Guyton, GA 31312 Wednesday, June 18, 2025, Downtown Development Authority Meeting at 10:00 A.M. = Guyton City Hall, 310 Central Boulevard, Guyton GA 31312 Wednesday, June 18, 2025, Guyton City Council Special Called Meeting at 6:00 P.M. -Guyton City Hall, 310 Central Boulevard, Guyton Ga 31312 Wednesday, June 25, 2025, Blood Drive from 1:00 P.M. until 6:00P.M. Guyton Gym, 505 Magnolia Boulevard, Guyton, GA: 31312 Tuesday, July 8, 2025, Guyton City Council Meeting, at 7:00P.M.-- Guyton City Hall, 310 Central Boulevard, Guyton, GA 31312 Consideration to Adjourn -Theodore Hamby made a motion to adjourn. Michael Johnson seconded the motion. Motion passed unanimously. City of Guyton Andy Harville, Mayor Attest: Moses Walker, City Clerk Mayor Andy Harville . Mayor Pro Tem - Michael Johnson e Council Members: Jeremiah Chancey e Theodore Hamby e Joseph Lee Mayor CITY OF GUYTON Andy W. Harville - City Manager SEAL 1887 PO Box 99, Guyton, Georgia 31312 Bill Lindsey Telephone 912.772.3353. Fax 912.772.3152 City Clerk Moses Walker www.clyofgwyton.com Working Together to Make a Difference City of Guyton Special Called June 18, 2025 - 6:00 PM MINUTES OF MEETING Call to Order The meeting was called to order by Mayor Andy Harville at approximately 6:00 PM. Mayor Andy Harville, Mayor Pro Tem Michael Johnson, Councilmember Theodore Hamby were present at this meeting. Councilmember Jeremiah Chancey and Councilmember Lee were not present. Additional Administrative Staff Present City Manager Bill Lindsey, City Clerk Moses Walker were present Guest Present The guest sign-in sheets are filed in the Office ofthe City Clerk. Second Reading and Consideration ofOrdinance 2025-06 providing the City Guyton Budget for the Fiscal Year Ending June 30, 2026 Michael Johnson made a motion to approve the 2025-06 budget. Theodore Hamby seconded the motion. Motion passed unanimously. Consideration to Adjourn Theodore Hamby made a motion to adjourn. Michael Johnson seconded the motion. Motion passed unanimously. Dates to Remember Wednesday, June 25, 2025, Blood Drive from 1:00 P.M. until 6:00P.M. Guyton Gym, 505 Magnolia Boulevard, Guyton, GA 31312 Tuesday, July 8, 2025, Guyton City Council Meeting, at 7:00P.M.-- Guyton City Hall, 310 Central Boulevard, Guyton, GA31312 City of Guyton Andy Harville, Mayor Attest: Moses Walker, City Clerk Mayor - Andy Harville e Mayot Pro Tem - Michael Johnson Council Members: Jeremiah Chancey . Theodore Hamby e Joseph Lee CITY OF GUYTON STATE OF GEORGIA RESOLUTION NUMBER 2025-05 RE: GUYTON STREET IMPROVEMENT PROJECT WHEREAS bids were received by the City of Guyton on June 25th, > 2025, for the 2025 Guyton Street Improvements project, and WHEREAS the low responsible, responsive bidder is Sikes Brothers, Inc. of Cobbtown, Georgia with a bid in the amount of $655,374.10; and WHEREAS the low bidder, Sikes Brothers, Inc. of Cobbtown, Georgia appears to have the necessary financial and technical ability to complete the project, and BE IT THEREFORE resolved the City of Guyton hereby makes contract award ofthe construction contract to Sikes Brothers, Inc. in the amount of $655,374.10. This Award is subject to the City's approval of the contract documents. THIS RESOLUTION was passed by a vote of to at a City Council Meeting held on CITY OF GUYTON Andy Harville, Mayor Attest: Bill Lindsey, City Manager City of Guyton - 2025 Guyton Street Improvements Contract Documents & Technical Specifications SECTION 00621 NOTICE OF AWARD PROJECT DESCRIPTION: 2025 GUYTON STREET IMPROVEMENTS The OWNER has considered the BID submitted by you on June 25th 2025, for the above-described WORK in response to its Advertisement for Bids and Instruction to Bidders. You are hereby notified that your BID has been accepted for items in the amount of Six hundred fifty-five thousand three hundred seventy-four dollars and ten cents. ($655,374.10) You are required by the Instructions to Bidders to execute the Agreement and furnish the required CONTRACTOR'S Performance BOND, Payment BOND, and Certificates of Insurance within fifteen (15) calendar days from the date of the Notice to you. If you fail to execute said Agreement and to furnish said BONDS within fifteen (15) days from the date of this notice, said OWNER will be entitled to consider all your rights arising out of the OWNER'S acceptance of your BID as abandoned and as a forfeiture of your BID BOND. The OWNER will be entitled to such other rights as may be granted by law. You are required to return an acknowledged copy of this NOTICE of AWARD to the OWNER. Dated this day of 20 CITY OF GUYTON Signature By: Andy Harville Title: Mayor ACCEPTANCE OF NOTICE Receipt of the above NOTICE OF AWARD is hereby acknowledged this day of 20 Signature By: Title: Parker Engineering, LLC 00621-1 Proj. 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E - E u - - - a s - u - E - 3 - I I I 3 a 8 3 I E e E 8 a 3 - E 88 I 8 € - 6 3 I E I 8 I E E I 3 I 8 I e I - E E 5 0 - 4 u s - 6 - E e u - - - a a L a - E a E - S s a 8 8 1 a 8 a 8 8 8 A a E a à : A 8 8 8 L I - I 8 8 8 E - I - - 8 8 8 I E - E € - 88 I - C a - 88 - E I I 8 CITY OF GUYTON STATE OF GEORGIA RESOLUTION NUMBER 2025-06 RE: AUTHORIZING PARTICIPATION IN AN AMICUS BRIEF IN THE CHANG V. CITY OF MILTON APPEAL WHEREAS, the Chang V. Milton litigation involves a claim of liability against the City of Milton, Georgia, for personal injuries due to a 2016 vehicle collision with a fixed obstruction (a masonry planter) located on City-owned right of way where the obstruction was outside the motoring lanes of travel; WHEREAS, the masonry planter had been at the same location since 1992 and had never been the subject of a complaint or prior accident; WHEREAS, at the trial court, the City of Milton was found to be partially at fault and a jury awarded money damages against the City of Milton of $35,000,000; WHEREAS, on September 16, 2024, the Court of Appeals affirmed the findings ofthe trial court, City of Milton V. Chang, et. al., 373 Ga. App. 667 (2024) (Court of Appeals ruling); WHEREAS, on June 24, 2025, the Supreme Court of Georgia granted certiorari, Supreme Court docket number S25G0476; WHEREAS, the Georgia Supreme Court identified three issues upon which it wanted the Parties to focus in their appellate briefing: 1. Is the design and placement of objects on a shoulder of a roadway part oft the ministerial duty of a municipality to keep its "streets and sidewalks in a reasonably safe condition" or is it a governmental function? Compare Mayor, Etc.,of Dalton V. Wilson, 118 Ga. 100 (44 SE 830) (1903) with Town of Fort Oglethorpe V. Phillips, 224 Ga. 834 (165 SE2d 141) (1968). See generally OCGA $ 36-33-1. 2. Is the placement of a planter on the shoulder of a roadway a "defect] in the public roads of [the municipality's) municipal street system"? See OCGA S 32-4-93 (a). 3. For municipal immunity to be waived under the circumstances of this case, must the plaintiff show that the municipality violated its ministerial duty to keep its "streets and sidewalks in a reasonably safe condition" and that the planter on the shoulder of the roadway is a "defect]] in the public roads of [the municipality's) municipal street system"? Please address the interplay between OCGA S 36-33-1 and OCGA S 32-4-93 (a). WHEREAS, the CITY believes that answers to the above legal questions are of significant value to its citizens and residents; WHEREAS, the CITY believes that Supreme Court guidance on such questions may lead to the Court of Appeals ruling being overturned WHEREAS, the CITY believes the Court of Appeals ruling is inconsistent with existing legal precedent; and, WHEREAS, the CITY believes that itis in the best interests of the health, welfare, and safety of its citizens that the Court of Appeals ruling be reversed and that the questions presented by the Supreme Court be answered in a way that benefits Georgia's' cities. NOW THEREFORE BE IT RESOLVED, that the CITY does hereby authorize participation in an amicus brief before the Georgia Supreme Court asking that the Court of Appeals ruling be reversed and that the Supreme Court's three proffered questions be answered in a way that is legally advantageous to Georgia's cities. An amicus brief SO tendered may include the City's name as a participating party. This day of 2025. CITY OF GUYTON Andy Harville, Mayor Attest: Moses Walker, City Clerk GVIKININT GUYTON Georgia king Together loke Difer CEST.1797) POSITION DESCRIPTION Title City Hall Receptionist Department Administration Reports To City Manager Status Non-Exempt Summary The City Hall Receptionist serves a vital function as being the first person to interact with visitors to City Hall or those telephoning City Hall. As such, the City Hall Receptionist is the first impression that people receive of City Hall staff and their government. Reception duties include greeting all City Hall visitors, answering all incoming phone calls, collecting water payments and providing daily receipt payment reports, and generating work orders for public works department (e.g., water/sewer and streets). The City Hall Receptionist works collaboratively to support all administrative functions of the City. Employee All team members of the City of Guyton are expected to work diligently and Expectations collaboratively in furthering the goals and objectives that serve the city of Guyton and its residents, businesses and guests. Position Minimum 3 years' relevant experience in a customer-focused position required. Requirements & High School diploma or equivalent required. Qualifications Experience with billing processes, accounts payable and/or cashiering functions preferred. Experience with city ordinances, rates, and billing policies preferred. Proficiency in Microsoft Office and Google suite of tools required. Essential Job Receptionist Responsibilities Responsibilities Answers all phone calls and greets incoming guests in a prompt, friendly, and professional manner. Receives and enters all water bill payments, including drop off box and post office payments that need to be entered in the system. Prepares daily money reports and deposits, including water bill payments, building permits and building inspection fees, and any incoming checks from county government or other local government. Communicates with streets/lanes and water/sewer service providers with work orders for service that are requested by the citizens. Works collaboratively with the City Clerk and Utility & Permit Clerk to ensure all administrative functions are completed accurately and in a timely fashion and to coordinate back-up coverage for key functions as necessary. Sorts incoming mail and prepares outgoing mail. Delivers outgoing mail to the Post Office. - 1- Updated: June 2025 CINE GUYTON Georgia ing Together oke ADiffer (EST.1797) Traits & Maintains exceptionally high standards of integrity and confidentiality. Distinguishing Takes ownership of work and demonstrates willingness to accept responsibility Characteristics for decisions and actions Seeks and receives feedback graciously and with a dedication to continuous improvement. Demonstrates commitment to quality in every task performed. Physical Demands The physical demands described here are representative oft those that must be met by an employee to successfully perform the essential functions oft this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Much of the work of this position is completed while sitting at a desk, using a computer and phone. Requires talking, hearing and visual acuity sufficient to perform these major functions. May occasionally include traveling to various locations and facilities throughout the City and ability to navigate mobility within a variety of environments. Occasionally includes reaching above shoulder heights, below the waist or lifting up to 25 pounds for office equipment, supplies and materials. - 2- Updated: June 2025 CITONRI GUYTON Georgia king Together oke Differn CEST.1797) POSITION DESCRIPTION Title Code Enforcement Officer Department Administration Reports To City Manager Status Non-Exempt Summary The Code Enforcement Officer is responsible for performing a variety of technical duties in support of the City's local code enforcement program, including the monitoring and enforcement of all applicable ordinances, codes, and regulations related to zoning, land use, signs, trees, nuisance conditions, other matters of public concern and all other ordinances adopted and/or enforced by the City. The Code Enforcement Officer serves as a resource to provide information on City regulations to property owners, residents, businesses, the public, and other City departments. Employee All team members of the City of Guyton are expected to work diligently and Expectations collaboratively in furthering the goals and objectives that serve the city of Guyton and its residents, businesses and guests. Position High School diploma or equivalent required. Requirements & Supplemented by specialized courses/training equivalent to completion of one Qualifications year of college. Supplemented by five (5) years previous experience in general office operations, any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Experience with city ordinances, regulations, policies, and procedures preferred. Proficiency in Microsoft Office and Google suite oftools required. Must possess and maintain a valid Georgia driver's license. Must possess GACE Certifications. Must pass drug screening and background check. Essential Job Receptionist Responsibilities Responsibilities Enforces compliance with City regulations and ordinances pertaining to zoning, land use, and nuisance conditions. Proactively patrols the City to identify and evaluate problem areas and/or ordinance violations; conducts property inspections, including City property, and determines the proper method to resolve violations; conducts field investigations to include contacting and interviewing alleged violators, complainants, and witnesses. Receives and responds to citizen complaints and reports from other agencies and departments on alleged violations of municipal codes and ordinances as well as State regulations. 1- Updated: June 2025 TONTS GUYTON Georgia ng Topether oke CEST.1797) a Schedules and performs all follow-up functions to gain compliance including letters, inspections, calls, meetings, discussions, and negotiations to ensure compliance with appropriate codes and ordinances; prepares requests for legal action. Issues and posts notices of violation, and/or stop work notices; prepares related documentation; and assists all parties involved in achieving compliance. Compiles evidence in support of legal actions taken by the City; appears in court as needed; and testifies in court proceedings as required. Prepares a variety of written reports, memos, and correspondence related to code enforcement activities. Ensures that all code enforcement case files are completed in a timely manner with proper follow through for all commenced violations. Attends enforcement training, meetings, and workshops as directed. Performs related work as assigned. Traits & Maintains exceptionally high standards of integrity and confidentiality. Distinguishing Takes ownership of work and demonstrates willingness to accept responsibility Characteristics for decisions and actions Seeks and receives feedback graciously and with a dedication to continuous improvement. Demonstrates commitment to quality in every task performed. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Much of the work of this position is completed while in a vehicle/field and may require extended periods of sitting and standing. Frequently includes traveling to various locations and facilities throughout the City and ability to navigate mobility within a variety of environments. Occasionally includes reaching above shoulder heights, below the waist or lifting objects weighing up to 50 pounds at a time. - 2- Updated: June 2025 TIN GUYTON Georgia ng Together ToMokeADiferene CEST.1797) POSITION DESCRIPTION Title Streets & Lanes Department Administration Superintendent Reports To City Manager Status Non-Exempt Summary The Streets & Lanes Superintendent is responsible for supervising the day-to-day operations and staff involved in constructing, maintaining, and repairing of streets, culverts, drainage ditches, and rights-of-way. This includes routine work and occasional large-scale projects requiring special operations crews or outside contractors. The Streets & Lanes Superintendent works collaboratively to support all administrative functions of the City. Employee All team members of the City of Guyton are expected to work diligently and Expectations collaboratively in furthering the goals and objectives that serve the city of Guyton and its residents, businesses and guests. Position Minimum 3 years' relevant experience in a construction or maintenance Requirements & supervisory position required. Qualifications High School diploma or equivalent required. Experience with and knowledge of local road construction/maintenance codes and ordinances and relevant state and federal laws. Experience with and knowledge of proper ditching and pipe-laying procedures. Experience with and knowledge of operating earthmoving equipment (backhoe, bulldozer, tractor, motor grader, etc.) Experience with and knowledge of operating a dump truck to haul dirt and gravel. Knowledge in operating and maintaining tools and equipment used for ditch and pipe-laying work, including a backhoe, shovels, picks, etc. Knowledge and experience in using and overseeing the operation of various hand and power tools, such as a chainsaw, cement saw, level, tripod, post-hole digger, hammer, ax, etc. Skill in achieving proper grade and compaction. Skill in performing preventive maintenance on light and heavy equipment. Knowledge of management and supervisory principles and practices. Knowledge of relevant training standards. Knowledge of city streets and geography. Skill in supervision. Skilli in dealing with the public. Skilli in making decisions accurately and rapidly. Skill in written and verbal communication. 1- Updated: June 2025 CITTNINI GUYTON Georgia ing Together MokeA oiffer CEST.1797) Essential Job Streets and Lanes Superintendent Responsibilities Responsibilities Schedules work crews and assigns daily duties to ensure adequate coverage and control; monitors the work of personnel in the field. Responds to complaints and inquiries from the general public. Locates property lines and sets stakes. Assists with interviewing, training, and evaluating personnel. Conducts on-site inspections of work in progress to ensure full utilization of personnel, materials, and facilities with concern for quality, safety, and efficiency. Clears right-of-way; digs and clears ditches. Reviews work orders; determines equipment and materials needed. Ensures compliance with safety guidelines. Maintains parts and supplies inventory; reorders as needed. Coordinates with outside contractors and construction workers as necessary. Operates various types of heavy equipment as needed (e.g. lowboy, dump truck, bulldozer, grader, backhoe, roller, etc.) Remains on-call for after-hours emergencies. Inspects assigned vehicles and equipment. Trains personnel in safety and operating procedures. Transports equipment and personnel to job sites. Assists with locating utility lines. Provides updates and progress reports to the City Manager. Ensures compliance with all applicable codes, laws, rules, regulations, standards, policies, procedures, and specifications. Monitors department budget and expenditures. Ensures maintenance and proper use of equipment; develops and implements preventative maintenance schedules for equipment. Ensures daily cleaning and washing of equipment and tools; ensures completion of minor maintenance activities, such as checking and adding fluids, checking tire pressure, etc. Reports and schedules needed major repairs and maintenance. Completes and maintains inspection, gas usage, and other associated documentation. Performs other related duties as assigned. Traits & Maintains exceptionally high standards of integrity and confidentiality. Distinguishing Takes ownership of work and demonstrates willingness to accept responsibility Characteristics for decisions and actions Seeks and receives feedback graciously and with a dedication to continuous improvement. Demonstrates commitment to quality in every task performed. Physical Demands The physical demands described here are representative of those that must be -2- Updated: June 2025 CITONS GUYTON Georgia ing Together lake Differ CEST.1797) met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Much of the work of this position is completed while standing, stooping, walking, sitting, bending, or crouching. The employee occasionally lifts light and heavy objects and uses tools or equipment requiring a high degree of dexterity. Regularly includes traveling to various locations and facilities throughout the City and ability to navigate mobility within a variety of environments. Occasionally includes reaching above shoulder heights, below the waist or lifting up to 50 pounds for equipment, supplies and materials. -3- Updated: June 2025 CWTONT GUYTON Georgia ng Togrthert TOM MokeA ADiffere EST.177) POSITION DESCRIPTION Title Finance Clerk & Court Department Administration Clerk Reports To City Manager Status Non-Exempt Summary The Finance Clerk & Court Clerk serves a dual function in managing court procedures and functions while also having responsibility for administrative and fiscal work in receiving and accounting for and disbursing all City funds. The Finance Clerk & Court Clerk is responsible for all municipal court procedures, policies, record keeping, court payments, and open records requests regarding municipal court. As part of this function, the Court Clerk also ensures accuracy in collecting and managing court funds such as bond monies and citations, and sending monthly reports and monies to state entities. Finance Clerk duties include assisting in preparing, processing, and maintaining all accounting records; entering invoices for payment; balancing bank deposits to the register; maintaining the General Ledger; and performing monthly reconciliations. The Finance Clerk & Court Clerk works collaboratively to support all administrative functions of the City. Employee All team members of the City of Guyton are expected to work diligently and Expectations collaboratively in furthering the goals and objectives that serve the city of Guyton and its residents, businesses and guests. Position Minimum 3 years' relevant experience in a customer-focused position required. Requirements & High School diploma or equivalent required. Qualifications Experience with billing processes, accounts payable and/or cashiering functions preferred. Experience with city ordinances, rates, and billing policies preferred. Ability to be bonded by a surety company required. Proficiency in Microsoft Office and Google suite of tools required. Exceptional organizational skills. Essential Job Finance Clerk Responsibilities Responsibilities Assists in preparing, processing, and maintaining all accounting records. Enters invoices for payment. Maintains Accounts Payable records and files. Prints and mails Accounts Payable checks. Processes vendor ACH/online payments. Maintains yearly vendor 1099s. Balances bank deposits to register. Prepares monthly Accounts Receivable and deposit reconciliations. 1- Updated: June 2025 CIINTHE GUYTON Georgia Together) TON Moke Diffe (EST.ITP) Maintains General Ledger. Coordinates with external groups for financial statements. Court Processes Oversees all Municipal Court policies and procedures, preparing paperwork, dockets and court documents. Prepares and sends monthly court reports and payments to government entities. Accurately inputs all court information into recordkeeping database. Communicates regularly with the Chief of Police and members oft the police department as needed to prepare for and coordinate Court responsibilities. Traits & Maintains exceptionally high standards of integrity and confidentiality. Distinguishing Takes ownership of work and demonstrates willingness to accept responsibility Characteristics for decisions and actions Seeks and receives feedback graciously and with a dedication to continuous improvement. Demonstrates commitment to quality in every task performed. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Much of the work of this position is completed while sitting at a desk, using a computer and phone. Requires talking, hearing and visual acuity sufficient to perform these major functions. Regularly includes traveling to various locations and facilities throughout the City and ability to navigate mobility within a variety of environments. Occasionally includes reaching above shoulder heights, below the waist or lifting up to 25 pounds for office equipment, supplies and materials. -2- Updated: June 2025 CFIINTT GUYTON Georgia king Topether Moke ADifferena CEST.IV) POSITION DESCRIPTION Title Buildings & Grounds Department Administration Maintenance Superintendent Reports To City Manager Status Non-Exempt Summary The Buildings & Grounds Maintenance Superintendent is responsible for performing technical duties in support of the maintenance and physical upkeep of City buildings and grounds. This includes tasks such as cleaning, minor repairs, landscaping, maintaining equipment, and ensuring that all buildings and grounds are safe for use. The Buildings & Grounds Maintenance Superintendent works collaboratively to support all administrative functions of the City. Employee All team members of the City of Guyton are expected to work diligently and Expectations collaboratively in furthering the goals and objectives that serve the city of Guyton and its residents, businesses and guests. Position Minimum 3 years' relevant experience in a construction or maintenance Requirements & position required. Qualifications High School diploma or equivalent required. Experience with and knowledge of construction materials, methods, and standards. Experience with and knowledge of grounds maintenance principles and practices. Knowledge of HVAC, plumbing, electrical, and other building system maintenance and repair procedures. Skill in the operation and maintenance of lawn equipment and hand/power tools. Exceptional organizational skills and ability to supervise subordinate help. Skill in dealing with the public. Essential Job Buildings and Grounds Maintenance Superintendent Responsibilities Responsibilities Maintains and repairs all City buildings and facilities as assigned. Maintains accurate records on cost of routine maintenance performed on all City buildings. Performs HVAC, plumbing, and electrical installation, maintenance, and repair functions. Maintains grounds, mows grass, and controls weeds. Inspects buildings and grounds for maintenance and repair needs. Designs and implements preventative maintenance schedules. Operates a variety of hand and power tools. 1- Updated: June 2025 CITVIT GUYTON Georgia ng Together Moke Diflerer (EST.IT) Ensures compliance with safety guidelines. Maintains parts and supplies inventory; reorders as needed. Coordinates with outside contractors and construction workers as necessary. Supervises the work of subordinates and assigned inmate workers; ensures compliance with relevant guidelines. Maintains complete inventory of all City buildings, facilities, and equipment. Performs other related duties as assigned. Traits & Maintains exceptionally high standards of integrity and confidentiality. Distinguishing Takes ownership of work and demonstrates willingness to accept responsibility Characteristics for decisions and actions Seeks and receives feedback graciously and with a dedication to continuous improvement. Demonstrates commitment to quality in every task performed. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Much of the work of this position is completed while standing, stooping, or walking. Requires talking, hearing and visual acuity sufficient to perform these major functions. Regularly includes traveling to various locations and facilities throughout the City and ability to navigate mobility within a variety of environments. Occasionally includes reaching above shoulder heights, below the waist or lifting up to 25 pounds for equipment, supplies and materials. -2- Updated: June 2025 CVITNTT GUYTON Georgia ng Togrther Moke Differen CEST.1T) POSITION DESCRIPTION Title Streets & Lanes Equipment Department Administration Operator Reports To City Manager Status Non-Exempt Summary The Streets & Lanes Equipment Operator is responsible for operating a variety of both light and heavy machinery and equipment and assisting with construction and daily maintenance and upkeep of city streets and lanes infrastructure. The Streets & Lanes Equipment Operator works collaboratively to support all administrative functions of the City. Employee All team members of the City of Guyton are expected to work diligently and Expectations collaboratively in furthering the goals and objectives that serve the city of Guyton and its residents, businesses and guests. Position Minimum 3 years' relevant experience in a road construction or maintenance Requirements & position required. Qualifications High School diploma or equivalent required. Experience with and knowledge of local road constructon/maintenance methods and practices. Knowledge of Manual of Uniform Traffic Control Devices standards as it applies to work zone safety. Experience with and knowledge of operating earthmoving equipment (backhoe, bulldozer, tractor, motor grader, etc.) Experience with and knowledge of operating a dump truck to haul dirt and gravel. Knowledge in operating and maintaining tools and equipment used for ditch and pipe-laying work, including a backhoe, shovels, picks, etc. Knowledge and experience in using and overseeing the operation of various hand and power tools, such as a chainsaw, cement saw, level, tripod, post-hole digger, hammer, ax, etc. Knowledge of drainage principles and procedures used in the installation and maintenance of drainage structures. Skill in achieving proper grade and compaction. Skill in reading and interpreting construction staking. Skilli in performing preventive maintenance on light and heavy equipment. Knowledge of city streets and geography. Skill in supervision. Skilli in dealing with the public. Skilli in written and verbal communication. 1- Updated: June 2025 CN GUYTON Georgia ing Togrther To Moke Differe CEST.179T) Essential Job Streets and Lanes Equipment Operator Responsibilities Responsibilities Operates a variety of vehicles and equipment such as pickup trucks, dump trucks, mowers, tractors with various implements, backhoes, hydradig, excavators, pavement rollers, etc. Performs maintenance activities including patching roads, mowing of right-of- ways, spreading dirt and gravel, and clearing debris. Operates a variety of hand tools. Conducts preventative maintenance for equipment and vehicles; performs daily equipment inspections; checks tires and fluid levels; performs minor repairs and maintenance; reports other repair needs to Streets & Lanes Superintendent. Flags traffic. Clears right-of-way; digs and clears ditches. Installs and maintains work zone traffic control devices. Assists in the construction, repair, and maintenance of road signs. Responds to after-hours emergencies. Assists with the installation of storm drainpipes and culverts. Performs other related duties as assigned. Traits & Maintains exceptionally high standards of integrity and confidentiality. Distinguishing Takes ownership of work and demonstrates willingness to accept responsibility for decisions and actions Characteristics Seeks and receives feedback graciously and with a dedication to continuous improvement. Demonstrates commitment to quality in every task performed. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Much of the work of this position is completed while standing, stooping, walking, sitting, bending, or crouching. The employee occasionally lifts light and heavy objects and uses tools or equipment requiring a high degree of dexterity. Regularly includes traveling to various locations and facilities throughout the City and ability to navigate mobility within a variety of environments. Occasionally includes reaching above shoulder heights, below the waist or lifting up to 50 pounds for equipment, supplies and materials. -2- Updated: June 2025 DELTA Quote MUNICIPAL SUPPLY Date Quote # 408 Jesse Cronic Road 3/25/2025 16031 Braselton, GA 30517 Bill To Ship To City of Guyton City of Guyton 310 Central Blvd. Water Dept. Guyton, GA 31312 310 Central Blvd. EMAIL INVOICES Guyton, GA 31312 Attn: David Cook Your No. Terms Rep FOB Ship Via Net 30 Days PN Quantity Description Unit Price Total 30 5/8" x 3/4" Neptune T-10 Water Meter ProCoder)R900i Pit GAL w/6' Ant 286.00 8,580.00 30 5/8" Neptune T-10 ProCoder)R9001 V4 Pit Reg. GAL w/6' Ant. 235.00 7,050.00 20 ANTENNA ASSY, 6' CABLE R900 PIT 35.00 700.00 Subtotal $16,330.00 Sales Tax (0.00) $0.00 Total $16,330.00 WE APPRECIATE YOUR BUSINESS! Please contact our office with any questions reguarding this quote. Pricing Subject to Change. Standard Quotes are valid for 30 Days. Copper Quotes are valid for 24 hours. Phone: 770-277-0211 Fax: 770-277-2412 Toll Free: 1-800-273-0574 "We Supply Service" yJ Coastal Regional ommission Serving the Cities and Counties of Coastal Georgia since 1964 TO: Chairman Damon Rahn, Effingham County Commission Mayor Kevin Exley, City of Rincon Mayor Andy Harville, City of Guyton Mayor Barton Alderman, City of Springfield FROM: Dionne Lovett, Executive Director DATE: June 17, 2025 SUBJECT: ReapolntmenApamment ofl Non-Public Representative for Effingham County to Serve on the CRC Council As you know, Ms. Rebecca Boston has served as the non-public representative of Effingham County and the cities of Guyton, Rincon, and Springfield for the CRC Council. With the end of her current term, it is important that you reappoint her or appoint someone else to this position. Terms run from July 1 - June 30 and are eligible for reappointment each Please remember that a non-public representative must fill this position. It is also very important that the person appointed to this position be able to attend the regular meetings that are held on the second Wednesday of every month at the Coastal Georgia Botanical Gardens at 10:00 a.m. To finalize this rappomtmetppomtme, the County and municipalities need to agree on the cappomtmenueppontment and then submit a letter signed by the Chairman, with the Mayors copied, confirming the concurrence of a cappointmenvappoinmer of an individual to serve in this capacity. Should you have any questions, please contact Chrishonda Grant, Administrative and Human Resource Services Manager, at cgrant@ere.sagov. DL/cg c: Stephanie Johnson, Effingham County Clerk Rebecca Boston 1181 Coastal Drive SW, Darien, GA 31305. Ph:912-514-1593. www.coastalcgo.gov