REQUISITION FOR PURCHASE ORDER ROÇKDALE COUNTY, GEORGIA RECEIVED VENDOR QUOTATIONS REQUIREMENTS 2025 15,000.000 and OVER -FORMAL BID/RFP PROCEDURE IS REQUIRED JUN 2 3 VENDOR# 2095 P.O.# 2,500.001 TO 14,999.99 THREE WRITTEN QUOTES ATTACHED S.S. 0.00 TO2499.99. - ONE PHONE QUOTE (depts required. tor rotate sources) BY:. : Ship To Address: VENDOR; #1 VENDOR #2 VENDOR #3 Department/Accomnt Cp Unit Description United Maiantenance Inc. UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED 505-4430-5222044 1 ea Replace The existing train A/c system for ops building. 29,983.00 29,983.00 With a new 10 ton split system by carrier to match. 0.00 provide and insall system all piping. Controls, and elctrica components 0.00 perform start up 0.00 0.00 IfR410a system is not available at the time of order. A R454B system 0.00 willl be substatuted 1,859.00 1,859.00 0.00 0.00 Emergency requist. The system is down and the buildig is very hot 0.00 United is the countys contractor for all heating and cooling system 0.00 0.00 0.00 0.00 0.00 PROJECT: MAMI/DISCRIFIONAC unit Replacement for ops building 0.00 0.00 BUDGETED (X) NOT BUDGETED () 0.00 Hugh.Pannei@Rocklalecountga.goy Email to Depart: ShaictaSaly@Keckaial-ComyGAgor Email to Vendor: aagrdsssas TOTAL 31,842.00 0.00 0.00 Recommended Source of Supply: United Maintenance. Inc Requesting Department: WTP (4430) Date Prepared: 06/05/25 3687 McElroy Rd, Atlanta Ga30340 Elected Official Date Required: ASAP PHONE: 770-455-1656 Department Head: Procirement Manager Use Only Belowl Line Approved for preparation ofPurchase Order Award to be made to: (Ifnot low quotation, indicate reason): Accounting Officer Date REQUISITION FORM Revised 1/17/2025 (LiL, 344 302- United MAINTENANCE, INC 5J June 2025 Hugh Pannell Rockdale County' Water Treatment Plant Gees Mill Project: MAIN OFFICE 10TON SPLIT REPLACEMENT United Maintenance, Inc. proposes to furnish the labor and materials to perform the services as described below. Does not include any additional work or material notl listed below. Scope of work includes: Remove existing Trane system that supplies air to the office. Provide and install the new Carrier Split system to match. New system to be R410a refrigerant, Reconnect Sheetmetal, electrical, controls and refrigerant piping as required/modified as necessary. All rigging requirements Environmental fees All labor One-year parts and labor from date of startup. Five years on compressor only from manufacturer, Check test ands start up, ClatieatlonsEdsion: Work tol be completed during normal business hours, (8:00 am 4:30,pm. M-5). Test and balance is nol included in this proposal Duct cleaning is noti included int this proposal. Fire/ smoke dampers, detectors, fire alarm connections are not included In this proposal, Repairs to existing HVAÇ equipment not Included. Any additional change orders discovered during the project will be reyiewed with the customer for approval prior to any work being performed. Lead time is currently 8-10 weeks. Price and Terms: The price to perform this work is $29,983.00. Altemate/Add A - If R410a system is not available at time of order, we would install R454B system for additional $1,859.00 This agreement will be honored for thirty days from date of proposal at which time priçes and schedules will be re-estimated. The Customer agrees that all invoices shall be payable within fifteen (15) calendar days from the date oft the invoice. Please note, a 3% fee will be added if paid! by credit card. Escalation: In the event ofs significant delay during the performance of the scope of work above that is caused by circumstances that are not the fault ofUnited Maintenance, Inc. the proposal sum shall be adjusted by change order and the time of completion or other requirements could change. Accepted by: Rockdale County Proposed by: United Maintenance, Inc. By: By: Title: Title: Date: Date: United VAN VMED)oR Page 1 of1 United MAINTENANCE, INC 26. June 2025 Hugh Pannell Rockdale County Water Treatment Plant Gees Mill Project: MAIN OFFICE 10TON SPLIT REPLACEMENT United Maintenance, Inc. proposes to furnish the labor and materials to perform the services as described below. Does not include any additional work or material not listed below. Scope of work includes: Remove existing Trane system that supplies air to the office. Provide and install the new Carrier Split system tor match. New system to be R410a refrigerant. Reconnect Sheetmetal, electrical, controls and refrigerant piping as required/modified as necessary. All rigging requirements Environmental fees All labor One-year parts and labor from date of startup. Five years on compressor only from, manufacturer. Checkt test and. start up. ClarficatonslExclusions: Work to be completed during normal business hours, (8:00am- - 4:30 pm-M-F), Test and balance is not includedi in this proposal. Duct cleaning is notl Included n this proposal, Fire/ smoke dampers, detectors, fire alarm connections are not included in this proposal. Repairs to existing HVAÇ equipment not included. Any additional change orders discovered during the project willl bei reyiewed with the customer for approval prior to any work being performed. Lead time is currently 8-10 weeks. Price and Terms: The price to perform this worki is $29,983.00. Alternate/AddA- - If R410a system is not available at time oforder, we would install R454B system for additional $1,859.00 This agreement will be honored for thirty days from date of proposal at which time prices and schedules will be re-estimated. The Customer agrees that all invoices shall be payable within fifteen (15) calendar days from the date of the invoice. Please note, a 3% fee will be addedi if paid by credit card. Escalation: In the event of significant delay during the performance of the scope of work above that is caused by circumstances that are not the fault of United Maintenance, Inc. the proposal sum shall be adjusted by change order and the time of completion or other requirements could change. Accepted by: Rockdale County Proposed by: United Maintenance, Inc. By: By: Title: Title: Date: Date: United UNIED)OnER Page 1 of1 Request for Solo Source/Brand Justitication, 6-5-25 XL *SOLE SOURCK Dato: Dhstrbntoramuhncetar, SOLE BRAND RapustarDepartmetyIF (4430) *(f sole soutce is cheoked, solol brand must be oheoked) 1. Proposed Vendor: (Please attach Copies of supporting documentation such as proposal, quotes, eto, to this form.) Vendor Name: United. Maintenance Ino. Contaot. Person: Bruce Calkins Address: 3687 MoElroy Rd, City: Atlanta State; Ga. Zip: 30340 Telephone: 770-455-1656 Fax: E-mail Address: GNgatsEaN 2. Scope of Work: (Desoription/Name ofbandnmuaterialasvivs to be provided.) Replace existing 10 ton train AC unit with a new Carrier Split system, Perform all work oft removing and replacing the unit. Piping and electrical and perform startup. This unit is down and needs replacing ASAP as the outside temps are starting to go up 3. Cxeluslye capabilitios that HIO others have: (Desoription of Proposed Source/Brand unique capabilitles and/or personnel to perform this work; and why this is the only sourve/brand/soryioe available.) United Maintenance Inc is the contractot used for replacements and PM: for the county andFthey carmove quicklyt to replace thisuntt. 4, Otiser Somrea/PBrandaServles Researchod: (In adclition to the produotbrandservice reqnested,] I have contaoted other souroes identified belowa and considered their service of similar capabilities, The productbrandsurvice is not accoptable because they are laoking one or more ofthe specifioations described below:) A. Source: Contaot/Phonel: Product/Brand/Seryico Description: Deficienoy: B. Source: Contaot/Phonef: ProductBramd/Service Description: Deficienoy: C. Source: Contact/Phonel: Product/Bnand/Service Description: Defioiency: 5. Conflict of Knterest Statement: The department certifios that there is no Conflict ofInterest in reoommending this productbrandservice: for Sole Source/Brand procurement. Explain any relationship that the recommended vendor has to any Rookdale County Employeo. Explanation: - t 1 - 6. Requirements: In aocordence with purohasing polioy, any item totaling $15,000 of" more that has not been. competitively bid, must be aocompanied by a sole souroe/brand justification form. All solo souroe/brand transactions ate subjeot to review and audit by internal audit, A sole souroe/brand, justification cannot be based on price, State of Geargia Jaw requires prios consideration be evaluated via oompetitive bid only. A sole source/brand purchase must bo based on the requestor's rosearoh and evaluation oft the requested productfserviges and its availability (or laok of availability) from multiple sources/brands. The sole sotrvolrand)utifivation form must be completed and sigued by the requesting department hoad. Approximately five business days are: required to evaluate and progess a sole source/brand request. Please consider this when submitting a request, and allow sufficient time prior to deadlines (quote expiration, grant expiration, etc,) fori the sole souroe/brand request to be evaluated. 7. Departmenta) Approval: By signing below, the depariment is certifying that the information submitted on this form is accurate. Originptor: Date; V- vlurjas Department Direotor: Date: V 1-2:25 Senior Proourement Mart agdr Date: 1/21/25 V7 4ujpi w7p -T - - 1 T - - wr 1 TY : T : 1 : : : : a : Board of Commissioners Agenda Item Transmittal Form / . Procurement/Contract Transmittal Form GEORGI Type of Contract: CC Use Only Contract #: Submission Information: Vendor Information: Contact Name: Vendor Name: United Maintenance, Inc. Kimbry L. Peek Sr., Director of Water Resources Department: Address: 3687 McElroy Road, Atlanta, GA 30340 Water Resources Project Title: Email: bcalkins@unitedmaintenance.com Water Resources - 10 Ton Air Conditioning Unit Phone #: 770-455-1656 Replacement for Water Treatment Operations Building Contact: Bruce Calkins RATIFICATION requested as this was an EMERGENCY Term of Contract: Net 30 days Requisition - the current air conditioning system is down! Budgeted: Funding Account Number: 505-4430-522200-44 Contract Amount: $31,842 - Contract Type: Goods Contract Action: New Original Contract Number: 120680 Notes and Comments: EMERGENCY REQUEST - Water Resources - 10 Ton Air conditioning replacement for the unit maintained at Rockdale County Water Treatment Plant located at 3090 Gees Mill Road. The current unit is 25 years old and controls the air temperature in the control building where temperatures are critical to operations. The vendor will supply the Carrier unit to replace the current Trane system and all components needed to get the air conditioning unit up and running as well as perform the start-up of the unit. This unit is critical to help control the environment for the Water Treatment's Operations building and labs. Please note that the system is currently down and the building is extremely hot. United Maintenance is Rockdale County's contractor for all heating and cooling systems (Sole Source Documentation included). RECEIVED JUN 2 3 2025 Board of Commissioners SS. BY:. sepessesen Agenda Item Transmittal Form Proaurement/Contract Transmittal Form Type ofcontract: 1yearD Multi-year! - Single Event X Contract #: BOCApproval Date: Submission Information Vendor Information Contact Name: Hugh Pannell Vendor Name: United Maintenance Inc. Department: WTP (4430) Address: 3687 McElroy Rd. Atlanta Ga. 30340 Project Title: 10 Ton A/C replacement Ops building Address: Email: BCalkins@unitedmaintenance.com Funding Account Number: 505-4430-522200-44 Phone #: 770-455-1656 Contract amount: $31842.00 Contact: Bruce Calkins Contract Type: Goods (x) Services (x) Grant 0) Contract Action: New (x) Renewal 0 Change Order 0 Term of contract: Original Contract Number: CFO and COO Signatures Procurement Manager Signature Ihavereviewed the attached contract, and the amount is Ihave reviewed the attached contract, and itis in compliance approved for) processing. with Purchasing Policies of Rockdale County. ChiefFinancial Officer Date Signature: Date: Detailed Summary of Contract: Replace Down 10 Ton AC unit located at 3090 Gees Mill Road (Water treatment plant) This unit is 25 years old and controls the air temp in the control building where temps are critiçal for operations. They will supply the Carrier unit to replacè the current trane system and all components neèded to get this up and running as well as perform the start-up of the unit. This unit is critical to help control the environment for the ops building and labs - 1-2-25 Department Head/Elected Official Signature: Date: M 4h wP