Board of Commissioners Agenda Item Transmittal Form Procurement/Contract Transmittal Form kos Type of Contract: Multi Year CC Use Only Contract #: Submission Information: Vendor Information: Contact Name: Vendor Name: Walton County, Georgia Fire Rescue Meagan Laseter Department: Address: 1000 Heritage Pkwy, Monroe, GA 30655 Fire & Rescue Project Title: Email: KaneyecowatoncAUs Walton County, GA - Mutual Aid and Automatic Aid leagueeco.waton.sAUS Agreement for Emergency Assistance Phone #: (770) 267-1315 Budgeted: Yes Contact: Kevin Haney & Craig League Funding Account Number: 000-0000-000000-00 Term of Contract: Ten (10) Years with Automatic Annual Contract Amount: 0.00 Renewals NTE Fifty (50) Years Contract Type: Services Contract Action: New Original Contract Number: 2018-71 Notes and Comments: Automatic Aid & Mutual Aid Agreement between Rockdale County, GA, and Walton County, GA to enhance emergency response capabilities. This Agreement allows for the provision of Fire Rescue assistance between the two counties upon request during large-scale incidents, disasters, or situations where additional resources are required. The agreement outlines procedures for requesting and providing assistance, command structure, liability, and operational coordination. This collaboration ensures both counties are better prepared to protect life, property, and public safety in the event of major emergencies or when departmental resources are overwhelmed. There is no cost involved to either party. This updated Agreement will replace Contract Agreement No. 2018-71, which is hereby requested to be rescinded. 2-39 AGREEMENT OF MUTUALAID AND AUTOMATIC. AID BETWEEN WALTON COUNTY, GEORGIA AND ROCKDALE COUNTY, GCORGIA This. Agreement ("Agreement') is made and entered into this day of. 2025, by and between ROCKDALE COUNTY, GLORGIA, (hereinafter Rockdale County") a political subdivision of the State ofGeorgia, acting by and through its duly elected Board of Commissioners, and WALTON COUNTY, GEORGIA, (herelnafter "Walton County") organized and existing under the laws of the State of Georgia, acting by and through Its duly elected Board of Commissioners. WITNESSETH: WHEREAS, Rockdale County and Walton County, Georgia are contiguous; and, WHEREAS, Rockdale County and' Walton County, Georgia each maintaln and staff a fire department for the purpose oft fire suppression, protection, prevention, rescue and emergency medioal assistance; and, WHCREAS, Rockdale County and Walton County, Georgia have determined that it is to the mutual advantage and benefit of each of the parties hereto that they render supplemental fire suppression, proteotion, prevention, rescue and emergency medical assistance to the other party In the event of fire or other local emergency, and to take part Inj joint training exercises; and, WHEREAS, it is the desire of the signatories hereto to enter into this agreement for mutual aid and automatic aid (first response) pursuant to the 1983 Constitution of the State of Georgia, Article 1X, Section II, Paragraph 3 and the Official Code of Georgia Annotated O.C.G.A, 36-69-3 "Georgin Mutual Ald Act". NOW THEREFORE, in consideration of the mutual covenants contained hurein, and for other good and valuable sonsideratlon, the parties hereunto agree as follows: ARTICLE 1- AUTOMATIC, AID] FIRST RESPONSE Paragraph 1.0, The partles shall establish a mutually beneficial response district within and up to certain feasible boundary limits as designated and agreed upon by the Rockdale County Fire Chief and the Walton County Fire Chief and altached and incorporated hereto as Addendum A and hereinafter referred to as "response district", This response district may be changed to refleot additions or deletions of response areas with the written approval ofboth parties. Page 1 of 10 Paragraph 1.1. In the event of any fire, rescue, disturbance, or other fire related loçal emergency accurring in the response district, Rockdale County and Walton County shall furnish such fire suppression, protection, and rescue services as may be reesonably required to cope with such emergenoy, in addition to the fiest response assignment, subject to the Jimitations hereinafter set forth In this agreement. Paragraph 1.2, The level of automatic aid (first response), including the equipment and minimum staff utilized, shall be extended to a level agreed pon by the Rookdale County Fire Chlef and the Walton County Fire Chief and included herein as Addendum B. ARTICLE2- MUTUALAID Paragraph 2.0, The level of mutual aid shall be extended to a level agreed upon by the Rockdale County Fire Chief or their designee and the Walton County Fire Chief or their designee and included herein as Addendum B. Upon approval of the Fire Chiefs or their designee, the party furnishing aid shall determine the aofual amount of equipment and staff it will request or extend in each emergency based on the available personnel and equipment and oflocal conditions at the time ofthe emergency, Paragraph 2,1, It is expressly agreed that the aid actually furnished may be recalled at the discretion of the Fire Chlef or theit designee ofthe furnishingj jurisdiotion. Paragraph 2,2. It is further agreed that the partles will participate in joint training exercises to promote a basic standardization of operations and philosophy to the extent necessary as determined and agreed upon by the Fire Chiefs for each party, ARTICLE3 3- SUPTRVISION Paragraph 3.0. The furnishing jurisdiction shall dispatch a Chlef Offiçer. The Chief Officer shall çoordinate the resources of the furnishing jurisdiction and shall report to the OIC (Officer in Charge) of the jurisdiction having authorlty over the fire, rescue, disturbance, or other fire related local emergencies occurring in the response district. Page 2 of10 Paragraph 3.1. When the furnishing, jurisdiction's Chief Officer arrives before the Chief Officer of the jurisdiction recelving aid then the furnishing jurisdiction's Chief Officer shall coordinate and give the general dirsctions as to the work to be done, The furnishing Chief Officer will be in command until properly relleved by the ChiefOfficer ofi the jurisdiction reçeiving ald, Paragraph 3.2. Personnel who are furnished wiit work as far as possible under their own equipment except as provided in Paragraph 3.1. Paragraph 3,3. All general directions relating to the work will be given by the appropriate Officers of thej jurisdiction recelving the aid except as provided above in Paragraph 3.1. Paragraph 3,4. The receiving jurisdiction will be responsible for providing gasoline, diesel fuel, oil and other materials as needed for the use of equipment at the scene of an emergency, ARTICLE4-I LIABILITY Paragraphi 4.0. There shall be no liabllity imposed on any party or its personnel for failure to respond for thej purpose of extinguishing or controlling fire or other immediate response emergency, Paragraph 4.1. Every employee shall be deemed to be an employee and agent of their regular employer, and under no ciroumstances shall any employee be deemed to be an employee or agent of any entity other than their regular employer. Paragraph 4.2. All damages or repairs to any equipment or apparatus shall be the responsibillty of the owner's Jurisdiction. ARTICLE! 5- CONSIDERATION Paragraph 5.0. No party under this agreement will be required to pay any compensation to the other party under this agreement for services rendered pursuant to this agreement. Paragraph 5.1. It is expressly agreed that the mutual advantage and protection afforded by this agreement is adequate consideration to both partles. Paragraph 5.2, Bach party to this agreement shall comply with the wockers compensation laws ofthe State ofOeorgia without any cost to the other party. Page 3 of 10 Paragraph 5.3. Each party shall pay the salaries, benefits, and all other compensation of its own personnel without cost to the other party, ARTICLEG 6-) RELEASE OF CLAIMS Paragraph 6.0. Each of the parties agree to release the other party from any and all llabilities, claims, judgments, costs, or demands for damage to Its own property whether directly arising or indireotly arising out of the use of any vehicle, equipment, or apparatus by the other party during the provision of service pursuant to this agreement. ARTICLE 7. INJURIESTO PERSONNEL Paragraph 7.0. Any damage or other compensation which is required to be paid to any employee regarding any Injury occurring while their services are being utilized pursuant to this agreement shall be the sole llability and responsibility of the party regularly employing that person. ARTICLE 8. -NO THIRD-PARTY BENEFICIARIES Paragraph 8.0. This agreement shall not be construed as, or deemed to be, an agreement for the benefit of any third party or parties, and no third party or parties shall have any righl of action hereunder for any cause whatsoever, ARTICLE 9. - TERM OF AGREEMENT Paragraph 9.0, This agreement shall commence upon its approval by the respective governing bodies of Rockdale County and Waiton County, This agreement shall stand automatically renewed by the parties each year thereaftor on. January 1", unless and until such time as written notice of termination or modification is received by elther party at least ninety (90) days prior to the expiration ofthe first term of any renewal term thereafter. ARTICLE 10-DISPATCHING OE ALARM : AUTOMATIC AID Parngraph 10.0. The dispatcher ofthe party having control over the emergency scene will dispatch his or her department's preassigned apparatus first. Paragraph 10.1, The dispatcher will then contact the fire department, which provides automatic aid apparatus to the alarm and advise them ofthe request, Page 4 of 10 Parngraph 10,2. When dispatching an apparatus to a location Involving automatic aid, each party's dispatcher wlli announce that automatic aid is responding, This will enable the Officer in Charge of the assignment to know precisely what equipment the officer can expect to arriye on the scene. ARTICLE 11- " FIRE SCENE COMMUNICATIONS Paragraph 11,0. Tho Officer In Charge of the jurisdiction having authority oyer the fire, rescue, disturbance, or other fire related local emergency occurring in the response district shall provide specific instructions to the automatic or mutual aid Officer atriving on the emergency scene, unless and until a more sophisticated fire scene communications system can be provided for the automatic aid system. Paragraph 11.1. Whenever posslble, the Officer in Charge of the emergency scene should provide the automatic or mutual aid Officer with a portable radio for use during the emergency, Paragraph 11.2, Upon arriving on the scene, the automatic or mutual ald Officer in Charge shall keep his or her department informed of the slatus of the operation. Ifit appears the automatic or mutual aid equipment will be needed at the emergency scene for an extended period of time, the automatic or mutual aid Officer should advise his or her dispatcher. ARTICLE1 12 - MOVE UP ORJ EQUIPMENT. - MUTUAL AID Parngraph 12.0, Each party agrees and acknowledges that it will be the responsibility of each party to provide the back-up coverage necessary for Its own department. Paragraph 12.1. In the event that a urisdiction has dedicated a major amount of fire suppression or specialized equipment on an incldent, the jurisdiction may request aid to cover vacant areas by "moving up" mutual aid units into the affected jurisdiction. ARTICLE 13- ADMINISTRATION Paragraph 13,0, It is agreed by each oft the parties that for the purposes of Haison and administration, the Rockdale County Fire Chiefand the Walton County Fire Chief shall be Jointly responsible, Page 5 of10 ARTICLE 14- ENTIRE AGREEMENT Paragraph 14.0, This agreement shall constitute the entire agreement between the parties and no modification thereof shal! be binding unless evidenced by a subsequent signed written agreement, Paragraph 14,1. This agreement shall be tho sole instrument for the provision of emergency fire service mutual ald and automatic aid between the parties, ARTICLE 15- TERMINATION Paragraph 15.0. Either party to thls agroement may terminate the agreement by giving not less than ninety (90) days' advance written notice to the other parly, ARTICLE 16-TERM OF AGREEMENT Paragraph 16.0. Unless otherwise extended or shortened in writing by all parties, the initial term of this Agreement shall be for ten (10) years, expiring at midnight on Deoember 31 2035, This Agreement shall automatically ranew on January !* of each successive year thereafter, but in no event shall this agreement extend for more than fifty (50) years from the effective date ofthis Agreement. As a best practice, during the term of this Agreement, the parties may periodically review the terms and conditions and determine whether any amendments are warranted, Paragraph 16.1. Nothing in this Article shall preclude termination pursuant to Article 15. ARTICLE 17-5 SEVERABILITY OF TERMS Paragraph 17.0, In the event any part or provision ofthis agreement is held to be invalid, the remainder ofthis agreement shall not be affected thereby and shall continue in full force and effect. ARTICLE 18 - GOVERNING LAW Paragraph 18.0. This agreement shall be governed in all respects by the laws ofthe State ofGeorgia Page 6 of 10 A12 IN WITNESS WHEREOF, the parties hereto set their hands and: seals by their duly authorized representatives on the date and year first above written. ROCKDALE COUNTY, GEORGIA WALTON COUNTY, GEORGIA By: By: AA Aoy JaNice Van Ness, Chair & CEO David Thappson, Chairman Attest: Attest: henda Ham Jennifer Rutledge, Executive Director/County Clerk Rhonda Hawk, County Clerk Approved as to Form: Approved as to Form: ha M. fars M, Qader. A. Baig, County Attorney Charles M. Ferguson, Jr., fsq, Couaty Attorney Approved as to Substance: Approved as to Sustance: Buu! James Robinson, Rockdale County Fire Chief Kevin Hiney, Waiton County/rre Chief Page 7of 10 ADDENDUM. A RESPONSE DISTRICT Per Paragraph 1.0 ofthe Aid Agroement, the Automatic Ald Response Districts ofboth Rockdale County and Walton Counties shall be defined as those areas contained within one (1) linear mile ofthe county line separating the counties and be considered the feasible boundary limits as designated and agreed upon by the Rockdale County Fire Chief and the Walton County Fire Chief, All care will be made EO maintain current information within each receiving, jurisdiction to note those addresses to receive Automatic Aid from the furnishing jurisdiction, Such information may come from any or all the following entities, departments, or, groups within each jurisdiction with the approval of the Fire Chief oft that jurisdiction: Fire Department 911/Dispatch Center GIS (Geographic Information Systems) Each recelvingjurisdiction shall provide the appropriate maps (electronic and hard copy) and other location information to the furnishingjurisdliction and update those maps when warranted by changes in the response district, This response district may be changed to reflect additions or deletions of response areas with the approval of both parties. Page 8 ofIO ADDENDUMB FIRE DEPARTMENT RESPONSE WALTON COUNTY, GEORGIA RESPONSE: AUTOMATIC. AID: One (1) Tire. Apparatus and a Minimum ofTwo (2) Firefighters One (1) Chief Officer Apparatus to be committed from the nearest designated station ini the "response district". Ifthe apparatus n the designated station is not available for the call, no other apparatus shall be dispatched. One (1) Fire Apparatus, one (1) Rescue Unit, and one (I) Chief Officer shall be dispatched on any Structure Fire, Entrapment, or Hazardous Material Incident. Mutual Aid: Request for specific equipment will be made by an officer oft the reçelvingj jurisdiction. The response ofthis equipment will be contingent on the approval by the Chief Duty Officer ofthe furnishing jurisdiction. ROCKDALE COUNTY, GEORGIA. RESPONSE: AUTOMATIC AID: One (1) Fire Engine and a Minimum of' Three (3) Firefighters One (1) Batfalion Chief Apparatus to be committed from the nearest designated station in the "response distriot", Ifthe apparatus in the designated station is not available for the call, no other apparatus shall be dispatched. One (1) Fire Engine and one (I) Battallon Chiefshall be dispatched on any Structure Fire, Entrapment, or Hazardous Material Incident. Mutual Aid: Request for speoific equipmont will be made by an officor oft the recivingurisdiction. The response oft this equipment will be contingent on the approval by the Chief Duty Officer of the furnishing Jurisdiction. Page 9 of10 ADDENDUM C MAINTENANCE OF THE AGREEMENT Both parties to the agreement will revlew the contact and genera! information contained in the agreement and all addendums annually for completeness and correctness, Both parties to the agreement agree to meet and bave at least one (1) mutual ald training session each quarter and each fire department will document said training with'a sign-in sheet and an outline ofthe training revlewed, These training documents willl be retained by cach department with the annual confirmation oft the agreement. Each party will keep a notation of the annual confirmation oft the agreement in their own records, Any correction ofinformation in the agreement wlil not constitute a change in the spirit or intent of the agreement and will not require any additional action on either partyto continue the agreement. Page 10 of 10 RECEIVED APR 2 5 2018 GEOnON ERy Board of Commissioners BY: MAd ha Agenda Item Transmittal Form REPEAL Procurement/Contract Transmittal Form Type ofcontract: iyear Multi-yearx Single Event D Purchasing Use Only Contract #: C308-71 Submission Information a Vendor Information Contact Namie; Dan Morgan Vendor Name: Walton County Fire service Department: RCFR Address: 1000 Heritage Pkwy Project Title: Mutual Aid. Agreement - Walton Address: Between, GA 30656 Email: mmoore@coaltongaus Funding Account Number: n/a Phone #: 770-267-1315 Contact: Chief Mike Moore Contract amount: n/a 30c oppvnall 5-22-18 Contract Type: Goods 0 Services (X) Labor 0 Term of contract: ongoing until renewed Contract Action: New 0 Remewal (X) Change Order 0) Original Contract Number: Finance Director Signature Procurement Officer Signature Ihave reviewed the àttached contract, and the amount: is Ihave reviewed the attached contract, and it is in compliance approved for processing. with Purchasing Policies of Rockdale County. Date: 59-18 Signature: Date: e mhakz Mutoe Summary: This is Mutual Ald and Automatic Aid agréement between Rockdale County and Walton County for the purpose dffire protection and assistarce. This is àn update on the existing agreement (dated Nov.2001). This agreement provide for the dispatching (automatically ory ypon request) resources to aid emergency services betweenthe firé departments df bath counties. This s à standard agréement between neighboring municipalities to enhance the protection of the citizens when one department is overwhelmed. : 5 The format Is the samie as the cuerent agreement with Henry Co. (dated Oet, 2013) ovjid L vdes, C hank delives 5-25-18 - Chief Wiorfan Départment Head Siected Official Signature: Date: Has/8 Historic Walton County Courthouse Office: 770-267-1301 111 South Broad Street Fax: 770-267-1400 Monroe, Georgia 30655 wwwwaloncoumypgow GARIEREDT B BOARD OF COMMISSIONERS April 19, 2018 Rockdale County Board ofCommissioners P.O. Box 289 Conyers, GA 30012 RB: Agreement of Mutual Aid and Automatic Aid Dear Jennifer: Enclosed please find two originals of the Mutual Aid Agreement between Walton County and Rockdale County. This agreement was approved by the Walton County Board of Commissioners on April 3, 2018. Please return one fully executed original to me at the address listed above once it is approved by your Commission. Should you have any questions, please give me a call. Sincerely, tag. att Leta P. Talbird County Clerk Walton County Board of Commissioners enclosures C-2018-71 AGREEMENT OE MUTUAL, AID AND AUTOMATIC. AID WALTON COUNTY / ROCKDALE COUNTY This Agreement is made and entered into this Zwday of may 2018, by and between Rockdale County, a political subdivision of the State of Georgia, acting by and through its duly elected Board ofCommissioners, and Walton County, Georgia, organized and existing under the laws ofthe State of Georgia, acting by and through its duly elected county officials. WITNESSETH: WHEREAS, Rockdale County and Walton County, Georgia are contiguous; and, WHEREAS, Rockdale County and Walton County, Georgia each maintain and staff a fire department for the purpose of fire suppression, protection, prevention, rescue and emergency medical assistance; and, WHEREAS, Rockdale County and Walton County have determined that it is to the mutual advantage and benefit of each of the parties hereto that they render supplement fire suppression, protection, prevention, rescue and emergency medical assistance to the other party in the event of the fire or other local emergency, and to take part in joint training exercises; and, WHEREAS, it is the desire of the signatories hereto to enter into this agreement for mutual aid and automatic aid (first response) pursuant to the 1983 Constitution of the State of Georgia, Article IX, Section II, Paragraph 3 and the Official Code of Georgia Annotated O.C.G.A. 36-69-3 "Georgia Mutual Aid Act". NOW THEREFORE, in consideration of the mutual covenants contained herein, and for other good and valuable consideration, the parties hereunto agree as follows: Page 1 of8 ARTICLE 1: = AUTOMATIC AID FIRST RESPONSE Paragraph 1.0. The parties shall establish a mutually beneficial response district within and up to certain feasible boundary limits as designated and agreed upon by the Rockdale County Fire Chief and the Walton County Fire Chief and attached and incorporated hereto as Addendum A and hereinafter referred to as "response district". This response district may be changed to reflect additions or deletions of response areas with the approval ofboth parties. Paragraph 1.1, In the event of any fire, rescue, disturbance, or other fire related local emergency occurring in the response district, Rockdale County and Walton County shall furnish such fire suppression, protection, and rescue services as may be reasonably required to cope with such emergency, in addition to the first response assignment, subject to the limitations hereinafter set forth in this agreement. Paragraph 1.2. The level of automatic aid (first response) shall be extended to a level agreed upon by the Rockdale County Fire Chief and the Walton County Fire Chief and included herein as Addendum B. ARTICLE2- MUTUAL AID Paragraph 2.0. The level of mutual aid shall be extended to a level agreed upon by the Rockdale County Fire Chief and the Walton County Fire Chief or their designee and included herein as Addendum B. Upon approval of the Fire Chief or their designee, the party furnishing aid shall determine the actual amount of equipment and staffit will request or extend in each emergency based on the available personnel and equipment and of local conditions at the time of the emergency. Paragraph 2.1. It: is expressly agreed that the aid actually furnished may be recalled at the discretion ofthe Fire Chief or their designee of the furnishing jurisdiction. Page 2 of 8 Paragraph 2.2. Itis further agreed that the parties will participate in joint training exercises in order to promote a basic standardization of operations and philosophy to the exterit neçessary as determined and agreed upon by the Fire Chiefs for each party. ARTICLE 3. - SUPERVISION Paragraph 3.0. The furnishing jurisdiction shall dispatch a Chief Officer. The Chief Officer shall coordinate resources of the furnishing jurisdiction and shall report to the OIC (Officer in Charge) ofthe jurisdiction having authority. Paragraph 3.1. When the furnishing jurisdiction's Chief Officer arrives before the Chief Officer of the jurisdiction receiving aid then that officer shall coordinate and give the general directions as to the work to be done. This officer will be in command until properly relieved by the Chief Officer of the jurisdiction receiving aid, Paragraph 3.2. Personnel who are furnished will work as far as possible under their own equipment except as provided in Paragraph 3.1. Paragraph 3.3. All general direction relative to the work will be given by the appropriate officers of the jurisdiction receiving the aid except as provided in Paragraph 3.1. Paragraph 3.4, The reçeiving jurisdiction will be responsible for providing gasoline, diesel fuel, oil and other materials as needed for use of equipment at the scene of the emergency. ARTICLE 4 = LIABILITY Paragraph 4.0. There shall be no liability imposed on any party or its personnel for failure to respond for the purpose of extinguishing or controlling fire or other immediate response emergency. Page 3 of 8 Paragraph 4.1. Every employee shall be deemed to be the employee and agent oftheir regular employer, and under no circumstances shall any employee be deemed to be an employee or agent ofany entity other than their regular employer. Paragraph 4.2. All damages or repairs to any equipment or apparatus shall be the responsibility ofthe owner jurisdiction. ARTICLE 5 = CONSIDERATION Paragraph 5.0. No party under this agreement will be required to pay any compensation to the other party under this agreement for services rendered pursuant to this agreement. Paragraph 5.1. It is expressly agreed that the mutual advantage and protection afforded by this agreement is adequate consideration to both parties. Paragraph 5.2. Each party to this agreement shall comply with the workers compensation laws of the State of Georgia without any cost to the other party. Paragraph 5.3. Each party shall pay the salaries, benefits, and all other compensation of its own personnel without cost to the other party. ARTICLE 6 = RELEASE OF CLAIMS Paragraph 6.0. Each of the parties agree to release the other party from any and all liabilities, claims, judgments, costs, or demands for damage to its own property whether directly arising or indirectly arising out of the use of any vehicle, equipment, or apparatus by the other party during the provision of service pursuant to this agreement. ARTICLE 7- - INJURIES TO PERSONNEL Paragraph 7.0. Any damage or other compensation which is required to be paid to any employee by reason of any injury occurring while their services are being utilized pursuant to Page 4 of 8 this agreement shall be the sole liability and responsibility of the party regularly employing that person. ARTICLE 8 = NO' THIRD PARTY BENEFICIARIES Paragraph 8.0. This agreement shall not be construed as, or deemed to be, an agreement for the benefit of any third party or parties, and no third party or parties shall have any right of action héreunder for any cause whatsoever. ARTICLE: 9 - TERM OF AGREEMENT Paragraph 9.0. This agreement shall commence upon its approval by the respective governing bodies of Rockdale County and Walton County. This agreement shall stand automatically renewed by the parties each year thereafter on January 1*, unless and until such time as. written notiçe of termination or modification is received by either party at least ninety (90) days prior to the expiration oft the first term of any renewal term thereafter. ARTICLE 10 1 DISPATCHING OF ALARM = AUTOMATIC. AID Paragraph 10.0. The dispatcher oft the party having control over the emergency scene will dispatch his or her departments' preassigned apparatus first. Paragraph 10.1. The dispatcher will then contact the fire department providing automatic aid apparatus to the alarmi and advise them oft the request. Paragraph 10.2. When dispatching apparatus to a location involving automatic aid, each party's dispatcher will announce that automatic aid is responding. This will enable the officer in charge of the assignment to know precisely what equipment the officer can expect to arrive on the scene. Page 5 of 8 ARTICLE 11-) FIRE SCENE COMMUNICATIONS Paragraph 11.0. The officer in charge ofthe jurisdiction having control shall provide specific instructions to the automatic or mutual aid officer arriving on the emergency scene unless and until a more sophisticated fire scene communications systeni can be provided for the automatic aid system. Paragraph 11.1. Whenever possible, the officer in charge of the emergency scene should provide the automatic or mutual aid officer with a portable radio for use during the emergency. Paragraph 11.2. Upon arriving on the scene, the automatic or mutual aid officer shall keep his or her department informed of the status of the operation. Ifit appears the automatic or mutual aid equipment will be needed at the emergency scene for an extended period of time, the automatic or mutual aid officer should sO advise his or her dispatcher. ARTICLE: 12 - MOVE UP ORJ EOUIPMENT = MUTUAL AID Paragraph 12.0. Each party agrees and acknowledges that it will be the responsibility of each party to provide the back up coverage necessary for its own department. Paragraph 12.1. In the event that a jurisdiction has dedicated a major amount of fire suppression or specialized equipment on an incident, the jurisdiction may request aid to cover vacant areas by "moving up" mutual aid units into the effected jurisdiction. ARTICLE 13 - ADMINISTRATION Paragraph 13.0. It is agreed by each of the parties that for the purposes of liaison and administration, the Rockdale County Fire Chief and the Walton County Fire Chief shall be jointly responsible. Page 6 of8 ARTICLE 14 - ENTIRE AGREEMENT Paragraph 14.0. This agreement shall constitute the entire agreement between the parties and no modification thereof shall be binding unless evidenced by a subsequent signed written agreement. Paragraph 14.1. This agreement shall be the sole instrument for the provision of emergency fire service mutual aid and automatic aid between the parties. ARTICLE 15 - TERMINATION Paragraph 15.0. Either party to this agreement may terminate the agreement by giving not less that ninety (90) days advance written notice to the other party. ARTICKE 16 = SEVERABILITY OF TERMS Paragraph 16.0. In the event any part or provision of this agreement is held to be Invalid, the remainder of this agreement shall not be affected thereby and shall contmnue in full force and effect. ARTICLE 17 = GOVERNING LAW Paragraph 17.0. This agreement shall be governed in all respects by the laws of the State of Georgia Page 7 of 8 C-2018-71 IN WITNESS WHEREOF, the parties hereto set their hands and seals by their duly authorized representatives on the date and year first above written. ROCKDALE COUNTY, GEORGIA WALTON COUNTY, GEORGIA BOARDO, CQMMISSIONERS BOARD OF COMMISSIONERS - / / - UW - dHA dpse W, & &ue Chairman, Rockdale County Chairman, Walton County CONSENTED TO BY: CONSENTED TO BY: 1 AA bolid h mMay Fire Chief Fire Chief Rockdale County Fire Depatiment Walton County Fire Department ATTEST: ATTEST: DAlu / futa .att A ek Clgrk of] Rockdale County Clerk of Walton County APPROED ASTO FORM: APPROVED AS TO FORM: Phukn t County Attorney County Attorney Rockdale County Walton County OF 3 A SEAL os Page 8 of 8 ADDENDUM A RESPONSE DISTRICT Per Paragraph 1.0 ofthe Aid Agreement, the Automatic Aid Response Districts of both Rockdale and Walton Counties shall be defined as those areas contained within one (1) linear mile of the county line separating the counties and be considered the feasible boundary limits as designated and agreed upon by the Rockdale County Fire Chief and the Walton County Fire Chiefs. All care will be made to maintain current information within each reçeiving jurisdiction to note those addresses to receive Automatic Aid from the furnishing jurisdiction. Such information may come from any or all of the following entities, departments, or groups within each jurisdiction with the approval of the fire chief of that jurisdiction: Fire Department 911 / Dispatch center GIS (Geographic Information Systems) Each receiving jurisdiction shall provide the appropriate maps (electronic and hard copy) and other location information to the furnlshing jurisdiction and update those maps when warranted by changes in the response district. This response district may be changed to reflect additions or deletions of response areas with the approval of both parties. ADDENDUM B Walton County Response: Automatic Aid: One fire apparatus and a minimum of two firefighters One Chief Officer Apparatus to be committed from the nearest designated station in the "response district", Ifthe apparatus in the designated station is not available for the call, no other apparatus shall be dispatched. One fire apparatus, one Rescue unit, and one Chlef Officer shall be dispatched on any structure fire, entrapment, or Hazardous Material incident. Mutual Aid: Request for specific equipment will be made by an officer of the receiving jurisdiction. The response of this equipment will be contingent on the approvai by the chief duty officer of the furnishing jurisdiction. Rockdale County Response: Automatic Ald: One fire engine and a minimum of three firefighters One Chief Officer Apparatus to be committed from the nearest designated station in the "response district". Ift the apparatus in the designated station is not available for the call, no other apparatus shall be dispatched. One fire apparatus, and one Chief Officer shall be dispatched on any structure fire, entrapment, or Hazardous Material incident. Mutual Aid: Request for specific equipment will be made by an officer of the receiving jurisdiction. The response of this equipment will be contingent on the approval by the chief duty officer of the furnishing jurisdiction. ADDENDUM C Maintenance of the Agreement Both parties to the agreement will review the contact and general information contain in the agreement and all addendums annually for completeness and correctness.. Both parties to the agreement agree to meet and have at least one mutual ald training session each quarter and each department will document said training with a sign-in sheet and outline of the training revlewed. These training documents will be retained by each department with the annual confirmation of the agreement. Each party will keep a notation of the annual confirmation of the agreement in their own records. Any correction of information in the agreement will not constitute a change in the spirit or intént of the agreement and will not require any additional action on either party in order to continue the agreement.