373 GRAHAM CITY COUNCIL REGULAR SESSION JUNE 5, 2025 COUNCIL MEMBERS PRESENT Mayor: Alex Heartfield Councilmember Place 2: Jeff Dickinson Councilmember Place 3: Jack Little Councilmember Place 4: Brendan Weatherman COUNCIL MEMBERS ABSENT Mayor Pro-Tem/Place 1: Shana Weatherbee-Wolfe STAFF PRESENT Eric Garretty, City Manager Marci Bueno, City Secretary/Finance Director Brent Bullock, Chief of Police Carla Ritchie, Municipal Court Clerk Cassie Kieschnick, Executive Assistant Chris Denney, IT Director David Aleshire, Assistant Fire Chief Deanna Bullock, Library Director Jim Don Laurent, Fire Chief Jon Delamarter, Airport Manager Kyle Ford, Police Lieutenant Mike Watts, Animal Control Officer Randall Dawson, Director of Public Works/Building Official 1. CALL TO ORDER Mayor Alex Heartfield called the meeting to order at 8:30 a.m. 2. NOTICE OF POSTING: NOTICE OF THIS REGULAR CALLED MEETING OF THE CITY COUNCIL OF THE CITY OF GRAHAM TEXAS WAS DULY POSTED AT A PLACE READILY ACCESSIBLE TO THE PUBLIC AT LEAST 72 HOURS PRIOR TO THE DATE AND TIME OF THIS MEETING, IN ACCORDANCE WITH THE TEXAS OPEN MEETINGS ACT. 3. ROLL CALL OF MEMBERS PRESENT Mayor: Alex Heartfield Councilmember Place 2: Jeff Dickinson Councilmember Place 3: Jack Little Councilmember Place 4: Brendan Weatherman 4. OPENING PRAYER AND PLEDGES TO U.S. AND TEXAS FLAGS Gary Elrod led the invocation followed by the U.S. Pledge and Texas Pledge. 5. PUBLIC FORUM Greg Bonzalar stated his opinion on the format of the previous Budget Workshop, regarding public forum not being after discussion. City Manger Eric Garretty read a presentation on D-Day for June 6, 2025. 6. REPORTS Individual Department Heads provided overviews for Council on ongoing updates of their respective departments which included: Animal Control, Airport, Library, Public Works, and Chamber/Visit Graham. City Manager Eric Garretty provided reports on the Lake Graham Water Level, Key Dates and Upcoming Events, Boards Update, Plug Power Payments Report, and Project Status Report. 7. CONSENT AGENDA. Following a motion made by Jeff Dickinson and seconded by Jack Little, the following Consent Agenda was approved unanimously 4 - 0. a. Approve the Minutes of the Special Called Meeting held on May 13, 2025; and b. Approve the Minutes of the Regular Called Meeting held on May 22, 2025; and Page 1 of 4 374 C. Approve the Minutes of the Special Called Meeting held on May 22, 2025; and d. Approve a street closure request from the Young County Museum of History and Culture for the closure of Echo Street from Fourth Street to the Graham Interbank parking lot on August 30, 2025, from 10:00 a.m. to 4:00 p.m. in support of the Grand Opening of the Museum. 8. CONSIDER. AND ACT TO REAPPOINT JACK GRAHAM AND REECE ROGERS TO THE GRAHAM ECONOMIC IMPROVEMENT CORPORATION: BOARD OF DIRECTORS, EACH FOR. A TWO-YEAR TERM, WITH AN EFFECTIVE DATE OF JUNE 1, 2025, BASED ON. A FAVORABLE RECOMMENDATION FROM SAID BOARD; OR NOMINATE AND APPOINT ALTERNATES. Motion made by Brendan Weatherman and seconded by Jack Little to reappoint Jack Graham and Reece Rogers to the Graham Economic Improvement Corporation Board of Directors, each for a two-year term, with an effective date of June 1, 2025, based on a favorable recommendation from said Board. Motion passed unanimously 4 - 0. 9. CONSIDER, AND ACT' TO APPOINT TANNER SWARINGEN AND. ALLISON DANLEY TO THE GRAHAM ECONOMIC IMPROVEMENT CORPORATION BOARD OF DIRECTORS, EACH FOR A' TWO-YEAR TERM, WITH AN EFFECTIVE DATE OF JUNE 1, 2025, BASED ON. Al FAVORABLE RECOMMENDATION: FROM SAID BOARD; OR NOMINATE AND APPOINT ALTERNATES. Motion made by Brendan Weatherman and seconded by Jeff Dickinson to appoint Tanner Swaringen and Allison Danley to the Graham Economic Improvement Corporation Board of Directors, each for a two-year term, with an effective date of Juen 1, 2025, based on a favorable recommendation from said Board. Motion passed unanimously 4 - 0. 10. CONSIDER AND ACT TO. APPROVE THE GRAHAM ECONOMIC IMPROVEMENT CORPORATION'S FISCAL YEAR 2025 - 2026. ANNUAL BUDGET, BASED ON A RECOMMENDATION FOR. APPROVAL FROM SAME. Motion made by Brendan Weatherman and seconded by Jeff Dickinson to approve the Graham Economic Improvement Corporation's Fiscal Year 2025 - 2026 Annual Budget, based on a recommendation for approval from same. Motion passed unanimously 4 - 0. 11. CONSIDER AND ACT TO. AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND CONCLUDE THE: RENEWAL OF A SERVICES AGREEMENT WITH THE YOUNG COUNTY HUMANE SOCIETY (GRAHAM, TEXAS) WITH SUCH AGREEMENT RELATED TO THE CONTINUED PROVISION OF CARE TO ANIMALS UNDER THE CONTROL OF THE CITY'S ANIMAL CONTROL DEPARTMENT. Shelby Brogdon, Director of the Young County Humane Society, spoke on the renewal of the services Agreement. Motion made by Brendan Weatherman and seconded by Jack Little to TABLE authorizing the City Manager to negotiate and conclude the renewal of a services agreement with the Young County Humane Society (Graham, Texas) with such agreement related to the continued provision of care to animals under the control of the City's Animal Control Department. Motion passed unanimously 4 - 0. JACK. LITTLE EXITED THE MEETING. AT' 9:42. A.M. 12. CONSIDER AND ACT TO. APPROVE THE REPLAT OF CERTAIN REAL PROPERTY LEGALLY DESCRIBED AS RIBBLE ADDITION, BLOCK 1, LOT 11 AND LOT 12, CITY OF GRAHAM, YOUNG COUNTY, TEXAS, A PROPERTY WHICH IS FURTHER DESCRIBED AS BEARING Al PHYSICAL ADDRESS OF 1328 HIGHWAY 16 SOUTH AND YOUNG CENTRAL, APPRAISAL DISTRICT ID: #1329; AND FURTHER STILL NOTING THAT THE PROPOSED REPLAT IS RECOMMENDED FOR APPROVAL BY THE PLANNING AND ZONING COMMISSION. Motion made by Jeff Dickinson and seconded by Brendan Weatherman to approve the replat of certain real property legally described as Ribble Addition, Block 1, Lot 11 and Lot 12, City of Graham, Young County, Texas, a property which is further described as bearing a physical address of 1328 Highway 16 South and Young Central Appraisal Page 2 of 4 375 District ID #1329, and further still noting that the proposed replat is recommended for approval by the Planning and Zoning Commission. Motion passed unanimously 3 - 0. 13. CONSIDERAND. ACT TO CERTIFY CONTROL SPECIALIST SERVICES, LIMITED PARTNERSHIP (DECATUR, TEXAS), AS THE BEST VALUE BIDDER IN RESPONSE TOAN ADVERTISED REQUEST FOR BIDS FOR REPAIRS TO THE WATER TREATMENT PLANT WATER STORAGE LAGOONS. Motion made by Jeff Dickinson and seconded by Brendan Weatherman to certify Control Specialist Services, Limited Partnership (Decatur, Texas), as the best value bidder in response to an advertised Request for Bids for repairs to the Water Treatment Plant water storage lagoons. Motion passed unanimously 3 - 0. 14. CONSIDER AND ACT TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND CONCLUDE A CONTRACT WITH CONTROL SPECIALIST SERVICES, LIMITED PARTNERSHIP (DECATUR, TEXAS), IN. AN. AMOUNT NOT TO EXCEED $232,980, FOR REPAIRS TO THE WATER TREATMENT PLANT WATER STORAGE LAGOONS. Motion made by Jeff Dickinson and seconded by Brendan Weatherman to authorize the City Manager to negotiate and conclude a contract with Control Specialist Services, Limited Partnership (Decatur, Texas), in an amount not to exceed $232,980, for repairs to the Water Treatment Plant water storage lagoons. Motion passed unanimously 3 - 0. 15. CONSIDER AND ACT TO DIRECT THE CITY MANAGER TO COORDINATE THE CONFIGURATION OF THE: FOLLOWING STREET INTERSECTIONS AS FOUR- WAY STOP' INTERSECTIONS, BASED ON A FAVORABLE RECOMMENDATION FROM THE CHIEF OF POLICE: a. Fourth Street and Tennessee Street; and b. Third Street and Cherry Street. Motion made by Brendan Weatherman and seconded by Jeff Dickinson to direct the City Manager to coordinate the configuration of Fourth Street and Tennessee Street intersection as Four-Way Stop'. Motion passed unanimously 3 - 0. Motion made by Jeff Dickinson and seconded by Brendan Weatherman to TABLE directing the City Manager to coordinate the configuration ofThird Street and Cherry Street intersection as Four-Way Stop'. Motion passed unanimously 3- -0. 16. DISCUSSION REGARDING THE DISPOSITION OF TWO PREVIOUSLY PURCHASED GENERATORS. City Manager Eric Garretty discussed the disposition of two previously purchased generators. 17. CONSIDER. AND. ACT' TO APPROVE RESOLUTION: NO. 217AUTHORIZING: PROJECT MATCHING FUNDS, IN. AN. AMOUNT UP' TO $250,000, FOR THE CULVERT UNDER RUNWAY 21 PROJECT, NAMING THE TEXAS DEPARTMENT OF TRANSPORTATION: AS THE CITYS AGENT FOR THE PURPOSES OF APPLYING FOR, RECEIVING AND DISBURSING ALL FUNDS FOR THIS PROJECT, AND THE ADMINISTRATION OF CONTRACTS NECESSARY FOR THE IMPLEMENTATION OF THIS PROPOSED $5.0M PROJECT; AND FURTHER, DIRECTING CITY MANAGER ERIC GARRETTY TO EXECUTE ANY AND ALL SUCH DOCUMENTS. AS MAY BE REQUIRED BY THE TEXAS DEPARTMENT OF TRANSPORTATION FOR COMPLETION OF SAID PROJECT. Motion made by Jeff Dickinson and seconded by Brendan Weatherman to approve Resolution No. 217 authorizing project matching funds, in an amount up to $250,000, for the Culvert Under Runway 21 project, naming the Texas Department of Transportation as the City's agent for the purposes applying for, receiving and disbursing all funds for this project, and the administration of contracts necessary for the implementation oft this proposed $5.0M project; and further, directing City Manager Eric Garretty to execute any and all such documents as may be required by the Texas Department of Transportation for completion of said project. Motion passed unanimously 3 - 0. 18. DISCUSSION REGARDING PROJECT FUNDING FOR DOWNTOWN DEVELOPMENT DISTRICT NO. 1 IN THE FISCAL YEAR 2025 - 2026 ANNUAL BUDGET. Page 3 of 4 376 City Manager Eric Garretty and Mayor Alex Heartfield discussed project funding for Downtown Development District No. 1 in the Fiscal Year 2025 2026. Annual Budget. 19. DISCUSSION REGARDING PROPOSED FUTURE AGENDA ITEMS. Future agenda items included a revised agreement with the Young County Humane Society which includes a city seat as a Board Member, Four-Way Stop' intersection at the intersection of' Third Street and Cherry Street, an auction for the two generators, advertise a bid for generator at Police Department, and budget discussion on the police flock cameras. 20. RECESS INTO EXECUTIVE SESSION UNDER THE FOLLOWING PROVISION OF THE TEXAS LOCAL GOVERNMENT CODE: Mayor Alex Heartfield recessed the Council into Executive Session at 10:07 a.m. Sec. 551.074 Personnel Matters Deliberations regarding the renewal of a certain Commercial Lake Lot lease agreement for real property located on the shores of Lake Eddleman; and Deliberations regarding a proposed economic development project for the construction of new residential housing in the southeastern quadrant of the City. 21. RECONVENE FROM EXECUTIVE SESSION AND TAKE SUCH ACTION AS MAY BE REQUIRED. Mayor Alex Heartfield reconvened from Executive Session at 10:51 a.m. No action was taken. 22. ADJOURNMENT. There being no further business, the meeting was adjourped at 10:51 a.m. Motion made by Jeff Dickinson and seconded by Alex Heartfjald, R. Alex Heartfield, MAYOR MrBwne Marci Bueno, City Secretary/Financial Official Page 4 of4