Benbrook MINUTES OF THE MEETING OF THE BENBROOK CITY COUNCIL THURSDAY, JUNE 19, 2025 The regular meeting of the Benbrook City Council was held on June 19, 2025 at 7:00 p.m. in the Council Chambers with the following Council members present: Jason Ward, Mayor Renee Franklin Larry Marshall Dustin Phillips Gary Addison Laura Mackey Keith Tiner Also Present: Jim Hinderaker, City Manager Beth Fischer, City Secretary Rick Overgaard, Finance Director Note: The mayor reordered the agenda at the beginning of the meeting. The minutes reflect the order in which the items were discussed, with original agenda item numbers noted. I. CALL TO ORDER Meeting called to order at 7:00 p.m. by Mayor Ward. II. NVOCATIONPLEDGE OF ALEGIANCE Invocation was given by Pastor Ryan Long - Benbrook Seventh-day Adventist Church The Pledge of Allegiance recited. II. CITIZEN COMMENTS ON ANY AGENDA ITEM IV. MINUTES 1. Approve minutes of the regular meeting held June 5, 2025 Motion by Mr. Addison, seconded by Dr. Marshall to approve the minutes of the regular meeting held June 5, 2025. 1 Vote on the Motion: Ayes: Ms. Franklin, Dr. Marshall, Mr. Phillips, Mayor Ward, Mr. Addison, Ms. Mackey, Mr. Tiner Noes: None Motion carried unanimously. V. (Item VIII) RECESS INTO EXECUTIVE SESSION Pursuant to Texas Government Code, Section 551.071, Consultation with Attorney 1. Pending or contemplated litigation = social media policy. Mayor Ward announced that City Council would now be holding a closed executive meeting pursuant to the provisions of the Open Meetings Law, Chapter 551, Texas Government Code, in accordance with the authority contained in: 551.071, Consultation with Attorney to consult with attorney to seek his or her advice on pending or contemplated litigation. 1. Pending or contemplated litigation - authorizing the filing of a tax exemption challenge under the Tax Code and the filing of a lawsuit against Pecos Housing Finance Corporation and other appropriate parties to invalidate removal of properties from the ad valorem tax rolls. Executive Sessions are not open to the public Meeting recessed at 7:03 p.m. VI. (Item IX) RECONVENE INTO REGULAR SESSION Mayor Ward reconvened into open session at 7:23 p.m. VII. (Item X) NECESSARY ACTION FROM EXECUTIVE SESSION During Executive Session, the Council discussed pending or contemplated litigation related to the removal of properties from the ad valorem tax rolls, including potential legal action against Pecos Housing Finance Corporation and other parties. Vote on the Motion: Motion by Mr. Tiner, seconded by Mr. Phillips to authorize the City Manager to enter into an engagement agreement with the City Attorney's office to take all appropriate legal action to challenge and invalidate the removal of properties from ad valorem 2 tax rolls, to include filing a tax exemption challenge and a lawsuit against Pecos Housing Finance Corporation and other appropriate parties. VI. (Item V) REPORTS FROM CITY MANAGER A. GENERAL G-2698 Finance Report for the period ending May 31, 2025 Rick Overgaard gave the following report: General Fund revenues for the month of May, the eighth month of the fiscal year, were $1,097,888. Major revenues collected for the month include Property taxes of $107,075, Franchise taxes of $148,068, Permits of $67,835, Fines and Forfeitures of $38,463, Charges for Services of $184,276, Other Agency of $85,755, and Interest of $88,078. Sales tax collected and recognized as revenue in May was $375,708. Fiscal year to date sales tax is $3,120,741, a decrease of 3.1% compared to last year at this time. A separate summary of sales tax revenue collections is provided for comparative purposes. General Fund revenues collected through the end of May were $23,442,331 and 88.4% of the budget. General Fund expenditures for the month of May were $1,534,246. Fiscal year to date expenditures were $16,232,153 and 61.2% of the adopted budget. Total General Fund revenues of $23,442,331 were more than total General Fund expenditures of $16,232,153 by $7,210,178. Debt Service revenues for the month of May totaled $7,361 and were all from property tax. There were no expenditures in May. The next debt service payments are due August 1, 2025. EDC revenues for May were $203,059. EDC expenditures for May were $60,054. Revenues exceeded expenditures by $143,005. Revenues received for May were $112,455 from stormwater utility fees, mineral lease revenue, and interest earnings. Expenditures for the Capital Projects Fund were $23,949 for May. May expenditures included Low Water Crossing and Storm Drain Assessment project. Revenues exceeded expenditures by $88,506. Sufficient funds are available in the current fund balances of the Capital Projects Fund. This fund operates on a project basis rather than a specific fiscal year. On May 31, 2025, the City had $38,309,584 invested at varying interest rates; the EDC had $7,445,540 available Motion by Dr. Marshall, seconded by Ms. Franklin to accept the finance report for the period ending May 31, 2025. Vote on the Motion: 3 Ayes: Ms. Franklin, Dr. Marshall, Mr. Phillips, Mayor Ward, Mr. Addison, Ms. Mackey, Mr. Tiner Noes: None Motion carried unanimously. VII. (Item VI) INFORMAL CITIZEN COMMENTS VIII. (Item VII) COUNCIL MEMBER AND STAFF COMMENTS Councimember Franklin recognized the Benbrook High School football team for achieving a historic milestone by qualifying for the 7-on-7 state tournament and also acknowledged the observance of Juneteenth. IX. ADJOURNMENT Meeting adjourned at 7:32 p.m. APPROVED: Jason Ward, Mayor ATTEST: 262 Elizabeth Fischer, City-Secretary 4