UA T. AGENDA Fincastle Town Council Meeting Thursday, July 10, 2025 at 7:00 p.m. Fincastle Volunteer Fire Department Training Room - 2279 Call to Order and determination of quorum by Mayor 7:00 p.m. 1. Reading/approval of minutes of the June 12, 2025 meeting 2. Additions to Agenda and approval of Agenda 3. Reports a) Financial i. Approval of monthly bills for July 2025 ii. Review of Treasurer's Reports for. June 2025 b) Management Report i. Consumer Confidence Report Annual Drinking Water Quality completed and mailed ii. Non-competitive Litter Grant application completed iii. Preparation for the July 6th fireworks have been completed iv. CDBG Construction Grant has opened. Due date is August 26. V. Nuisance Ordinance update 4. Citizen comments 5. Other matters/discussion items from Council 6. Adjournment Next Meeting = August 14, 2025 = 7:00 p.m. Fincastle Volunteer Fire Department Town of Fincastle June 12, 2025 Public Hearing/TC Minutes The meeting was held at the Fincastle Volunteer Fire Department located at 25 Vine Street Fincastle, VA. Members Present: Mayor Mary Bess Smith, Paige Ware, Jim Reynolds, Barry Rakes, Ed Bordett, Pam Binns Members Absent: Clay Fitzgerald Staff Present: Melanie McFadyen, Pam Brooks Call to Order and determination of quorum by Mayor 7:00pm 1. Public Hearings: a) 6368 Blue Ridge Turnpike (Tax ID # 74-14) - Special Exception Permit for the placement of a mobile home on the property. The public hearing was opened at 7:14 PM. Melanie explained that all requirements have been met including all county permitting and will be on town water. They also have approval from the Health Department for a private septic and sewer. There were no comments from the public or town council. The public hearing was closed at 7:15 PM. Jim Reynolds made the motion to approve, Pam Binns seconded. Yes: Mayor Smith, Paige Ware, Pam Binns, Ed Bordett, Barry Rakes, Jim Reynolds No: None Abstain: None b) 322 East Main Street - Special Use Permit for a B&B (tax id #24234-73A(1)64). The public hearing was opened at 7:19PM. The planning commission approved the request with one opposed, Ed Bordett. The conditions of the permit are to limit to 6 occupants (plus the live-in manager) and a minimum of 4 off street parking spaces. John Thomas opposed the B&B and would like town council to reevaluate and deny the request. Scott Critzer stated that the SUP is the most restrictive tool to handle these requests. He does not think that approving this request will set a precedent for future requests. He spoke with other neighbors close to the property and all were in favor. He believes this wil. have a low impact on the community. The public hearing was closed at 7:23PM. Jim Reynolds thanked the Naysmiths for taking on the project. He suggested that the rule regarding owner occupancy may need to be updated. He stated that if this request is denied it could send a signal that the town does not want new businesses. Pam Binns agreed with. Jim's comments and thanked the Naysmiths and believes that they will do wha: is right. Paige Ware commented on how she has watched the decline of the property and now the process of the restoration. She approves of the B&B. Barry Rakes stated that the house has been listed as one of the most endangered historical structures in the state. He approves of the owner/manager living on site. Ed Bordett is pleased that the house has been restored and has no issues with the B&B as long as the rules are followed. Mayor Smith commented on the aging residents of the town and that some are no longer able to maintain their homes and yards, which was the case with this property. She has no issues with the B&B. It was suggested that a 3rd exception be added to the SUP: that it will be a family member as live-in resident to keep an out-of-state business from managing the B&B. Scott stated that the permit will be pulled if any problems are not addressed. Paige Ware made the motion to approve with 3rd exception, Pam Binns seconded. Yes: Mayor Smith, Paige Ware, Pam Binns, Ed Bordett, Barry Rakes, Jim Reynolds No: None Abstain: None 2. Reading/approval of minutes of the May 8, 2025 meeting Approved as summited. 3. Additions to Agenda and approval of Agenda Ed requested the approval of a donation to Open Studios of $150. Paige requested that we discuss the issue of the pods in a resident's yard. Ed Bordett made a motion to approve the additions, Barry Rakes seconded. Yes: Mayor Smith, Paige Ware, Pam Binns, Ed Bordett, Barry Rakes, Jim Reynolds No: None Abstain: None 4. Approval of Budget - Town of Fincastle Budget FY2026 TOWN OF FINCASTLE PROPOSED OPERATING BUDGETS FISCAL YEAR 2025-2026 Projected Revenues General Fund $244,000.00 Water/Sewer Fund $377,000.00 $621,000.00 Projected Expenditures General Fund $244,000.00 Water/Sewer Fund $377,000.00 $621,000.00 Mayor Smith reminded the Council that the public hearing related to the budgets had been duly advertised and held in May, 2025, sO the only action required by Council was to hold any needed discussion and then vote on the budget. Jim Reynolds made the motion to adopt the new budget, Paige Ware seconded. Yes: Mayor Smith, Paige Ware, Pam Binns, Ed Bordett, Barry Rakes, Jim Reynolds No: None Abstain: None 5. Reports a) Financial i. Approval of the Monthly bills June 2025 The bills were approved as submitted. Pam Binns made the motion, and Jim Reynolds seconded. Yes: Mayor Smith, Paige Ware, Jim Reynolds, Barry Rakes, Ed Bordett, Pam Binns No: none Abstain: none ii. Review of the Treasurer's Reports for May 2025 The Treasurer's Reports were approved as submitted. Paige Ware made the motion, and Pam Binns seconded. Yes: Mayor Smith, Paige Ware, Jim Reynolds, Barry Rakes, Ed Bordett, Pam Binns No: none Abstain: none b) Management Reports i. Mayor Smith spoke on the need to perform an updated rate study for our Water and Sewer Funds. She proposed that we work with the Western Virginia Water Authority to perform a study and determine if our current rates remain adequate given the increase in expenses/costs related to utilities, chemicals, other materials and services that we have experienced over the last four years. We will plan to hold a public hearing to publicize the results of the rate study with the goal to propose any identified rate increases for adoption in December 2025 (effective as of January 1, 2026). The Finance Committee, along with the Town Manager, will coordinate the completion of the study. ii. Town Manager's Report a. CDBG grant has been closed and the reimbursement of $50,000 has been received. No date has been set to open the construction grant. b. Ed Bordett requested a donation for Open Studios for a $150 donation to Open Studios. Jim Reynolds made a motion, and Barry Rakes seconded. Yes: Mayor Smith, Paige Ware, Jim Reynolds, Barry Rakes, Ed Bordett, Pam Binns No: none Abstain: none C. The wooden town signs are in need of repair or replacement. It was decided to wait until the construction is completed. d. July fireworks will be held on the 6th. This is necessitated by all of the July 4 events being planned this year in advance of the 250th anniversary of our Nation's founding. Our vendor is tied up on the 4th, but proposed that he could do a show for us on July 6th, with more fireworks and some cost savings. Ben Jackson from the VFW will set up again serving hot dogs and drinks. They will set up between 5:30-6:00 PM. e. Switching out the banners is in process as weather permits. f. Several ongoing issues related to our nuisance ordinance are currently being researched by the Town Manager. 5. Citizen comments Andy Tunnell expressed concern about the speed limits on Rt. 220 in the town limits. He spoke with Mr. Nicely and he informed Mr. Tunnell that the state has changed the law SO that towns can change speed limits. He suggested changing the speed limit to 45MPH out to Brugh's Mill road. Mayor Smith stated that the change has specific parameters and she will discuss with the Sheriff and Mr. Nicely. John Thomas stated that the law changed 2 years ago and the speed limit can be changed only to 15 MPH. It was suggested that signs be put out that show the speed limit as cars drive by or put up "Work Zone" type signs to slowtraffic. 6. Other matters/discussion items for Council. None. 7. Adjournment Meeting adjourned at 8:00 PM. Next Meeting- July 10, 2025 - 7:00pm in the Fincastle Volunteer Fire Department meeting room Respectfully Submitted by Pam Brooks, Town Clerk Mayor Smith Melanie McFadyen, Manager Check Listing By Bank Account TOWN OF FINCASTLE June 1-30, 2025 Date Transaction type Num Name Amount 1-1040 GF Checking 06/02/2025 Payroll Check 10387 Pamela S. Brooks -571.90 06/02/2025 Payroll Check 10388 Melanie A McFadyen -1,160.95 06/12/2025 Bill Payment (Check) 10389 Amy's Cleaning Services -120.00 06/12/2025 Bill Payment (Check) 10390 Botetourt Co Chamber of Commerce -225.00 06/12/2025 Bill Payment (Check) 10391 Roanoke Gas -41.99 06/12/2025 Bill Payment (Check) 10392 Card Services QB Payroll Service -37.00 Zip ties for banners -27.37 06/12/2025 Bill Payment (Check) 10393 Lumos -150.85 06/12/2025 Bill Payment (Check) 10394 JL Computers INC -113.00 06/12/2025 Bill Payment (Check) 10395 Appalachian Power -508.26 06/12/2025 Bill Payment (Check) 10396 Crowder's Lawncare -665.00 06/16/2025 Tax Payment IRS -1,000.58 06/16/2025 Payroll Check 10398 Melanie A McFadyen -1,160.94 06/16/2025 Payroll Check 10397 Pamela S. Brooks -560.30 06/20/2025 Bill Payment (Check) 10399 VRSA -3,984.00 06/25/2025 Tax Payment VA Department of Taxation -126.78 Total for 1-1040 GF Checking -$10,453.92 2-1050 W/S Checking 06/12/2025 Bill Payment (Check) 11536 Western VA Water Authority -55,688.00 06/12/2025 Bill Payment (Check) 11537 CHA Consulting -2,994.99 06/12/2025 Bill Payment (Check) 11538 VUPS -14.95 06/12/2025 Bill Payment (Check) 11539 DH Service, INC -470.00 06/12/2025 Bill Payment (Check) 11540 Appalachian Power -3,886.51 06/12/2025 Bill Payment (Check) 11541 Crowder's Lawncare -425.00 06/20/2025 Bill Payment (Check) 11542 VRSA -3,984.00 Total for 2-1050 W/S Checking -$67,463.45 Deposit Detail - TOWN OF FINCASTLE June 1-30, 2025 Transaction date Transaction type Line description Amount 1-1040 GF Checking 06/06/2025 Deposit Fireworks donation 50.00 06/06/2025 Deposit April 2025 meals tax 828.79 06/06/2025 Deposit Refund for VEC error for duplicate deduction 16.05 06/06/2025 Deposit BPOL 2025 10.00 06/06/2025 Deposit Fireworks donation 50.00 06/06/2025 Deposit Fireworks donation 20.00 06/10/2025 Deposit May 2025 454.53 06/13/2025 Deposit BPOL 2025 48.30 06/13/2025 Deposit May 2025 meals tax 17.65 06/13/2025 Deposit Fireworks donation 800.00 06/13/2025 Deposit BPOL 2025 20.00 06/13/2025 Deposit BPOL 2025 10.00 06/20/2025 Deposit Communications tax May 2025 155.50 06/23/2025 Deposit May 2025 lodging tax 33.27 06/23/2025 Deposit April 2025 sales tax 3,894.88 06/23/2025 Deposit BPOL 2025 20.00 06/23/2025 Deposit April 2025 meals tax 1,154.00 06/23/2025 Deposit BPOL 2025 160.00 06/23/2025 Deposit May 2025 meals tax 1,458.94 06/25/2025 Deposit Fireworks donation 100.00 06/30/2025 Deposit 2025 fireworks donation via Venmo 30.00 06/30/2025 Deposit 25 East Main St 2nd Qtr 2025 603.40 06/30/2025 Deposit May 2025 meals tax 812.33 06/30/2025 Deposit Fireworks donation from Bordetts 25.00 Total for 1-1040 GF Checking $10,772.64 2-1050 WIS Checking 06/13/2025 Deposit 2nd half May 2025 17,807.01 06/23/2025 Deposit 1st half June 2025 11,403.77 Total for 2-1050 WIS Checking $29,210.78 TREASURER'S REPORT GENERAL FUND June 2025 Balance as of May 31, 2025 $ 331,294.63 Deposits for June $ 10,772.64 VEC correction $ 16.05 Disbursements for. June $ 10,453.92 Balance as of June 30, 2025 * $ 331,629.40 *Balance includes: Bobby Waid Fund $ 3,830.00 Fireworks $ 4,429.00 TREASURER'S REPORT WATER AND SEWER June 2025 Balance as of May 31, 2025 $ 525,430.93 Deposits for June $ 29,210.78 Disbursements for June $ 67,463.45 Balance as of June 30, 2025 $ 487,178.26 TREASURER'S REPORT SIDEWALK June 2025 Balance as of May 31, 2025 $ 13,347.73 Deposits for. June Disbursements for June $ Balance as of June 30, 2025 $ 13,347.73 TREASURER'S REPORT SOCIETY TO KEEP FINCASTLE LIT June 2025 Balance as of May 31, 2025 $ 8,067.55 Deposits for. June $ Disbursements for June 0.00 Balance as of June 30, 2025 $ 8,067.55 TREASURER'S REPORT VIRGINIA OUTDOOR'S FOUNDATION GRANT June 2025 Balance as of May 31, 2025 $ 34,436.14 Deposits for June $ Interest $ 111.91 Disbursements for June Balance as of June 30, 2025 $ 34,548.05