MAYOR CITY OF CALLAWAY BOARD OF COMMISSIONERS PAMN HENDERSON TUESDAY, JULY 8, 2025 - 6:00 P.M. CALLAWAY. ARTS & CONFERENCE CENTER COMMISSIONERS SCOTT DAVIS 500 CALLAWAY PARK WAY DAVID GRIGGS CALLAWAY, FL 32404 BOB PELLETIER ELORIDE KENNETHAYERS, JR. KEVIN OBOS, CITYATTORNEY KEITH"EDDIE" COOK, CITYMANAGER ASHLEY) ROBYCK, CITYCLERK REGULAR MEETING AGENDA CALL TO ORDER INVOCATION & PLEDGE OF ALLEGIANCE ROLL CALL PRESENTATION Presentation BCSO-June Statistics Deputy Kip McKenzie Yard of the Month July 2025 William & Haley Wilkins Proclamation ADA Anniversary MAYOR'S INSTRUCTIONS - Call for Additions/Deletions to the Agenda. PUBLIC PARTICIPATION Speakers must come to the podium to be heard. Public Participation will be heard at the end of Commission discussion. for each item and at the end of the meeting for non-agenda items. Comments are limited to three (3) minutes. APPROVAL OF MINUTES June 24, 2025 Regular Meeting REGULAR AGENDA 1. TRIM Notice FY2025/26 Max Millage 2. Discussion Utility Billing Shut Off Dates 3. Budget Hearings Setting of Workshops and Hearing Dates 4. Information Water & Sewer lines for new subdivision on Hwy 2297 5. Discussion Water & Sewer Rate Increases from Bay County COMMISSION/STAFE COMMENTS ANNOUNCEMENTS All meetings will be held at the Callaway Arts & Conference Center, 500 Callaway Park Way, Callaway, FL, unless otherwise noted. July 15, 2025 Planning Board Meeting 6:00 p.m. July 17, 2025 Historical Society 5:30 p.m. July 22, 2025 Commission Meeting 6:00 p.m. PUBLIC PARTICIPATION ADJOURNMENT BNwy oayk Ashley Robyck, City Clerk PURSUANT TO FLORIDA STATUTE 286.0105: Any person who decides to appeal any decision made at a meeting(s) announced in this notice with respect to any matter considered at such meeting(s) will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any person requiring a special accommodation at this meeting because of a disability or physical impairment should contact Callaway's City Clerk, at 6601 E. Highway 22, Callaway, FL 32404; or by phone at (850) 871- 6000 at least five calendar days prior to the meeting. Ifyou are hearing or speech impaired, and you possess TDD equipment, you may contact the City Clerk using the Florida Dual Party Relay System, which can be. reached at 1-800-955-8770 (Voice) or 1-800-955-7661 (TDD). 6 D 8 4A a a IMEANLIURUREITRNNN. Citp of Callawap Broclamation bereas, on July 26, 1990, President George H.W. Bush signed into law the americans with Disabilities Act (ADA) to ensure the civil rights of people with disabilities; and 9bereas, the ADA has expanded opportunities for Americans with disabilities by reducing barriers and changing perceptions, and increasing full participation in community life; and bereas, we as the City of Callaway Commissioners established a clear and comprehensive national mandate for the elimination of discrimination against individuals with disabilities; and bereas, We celebrate and recognize the progress that has been made by reaffirming the principles of equality and inclusion and recommitting our efforts to reach full ADA compliance; ow, (herefore, e 3t Broclaimeb, 3, Bamn enberson, flapor of the Citp of Callawap, JFloriba, reaffirms to continue to work toward full ADA compliance on their 35th Anniversary 3n itness hereof, I have hereunto set my hand and caused the Official Seal of the City of Callaway, Florida to be affixed this 8th day of July 2025. Citp of Callaway, JFloriba Attesteb: By: Ashley Robyck, City Clerk Pamn Henderson, Mayor CITY OF CALLAWAY BOARD OF COMMISSIONERS REGULAR MEETING MINUTES JUNE 24, 2025- 6:00 P.M. The City of Callaway Commission met in a Regular Session on June 24, 2025. In attendance were Pamn Henderson, Mayor, David Griggs, Mayor Pro tem, and Commissioners, Bob Pelletier, and Kenneth Ayers. Commissioner Scott Davis was present by phone. Also in attendance were Eddie Cook, City Manager; Kevin Obos, City Attorney; Ashley Robyck, City Clerk; David Schultz, Director of Finance; Tim Legare, Director of Leisure Services; and David Joyner, Fire Chief. The meeting was called to order by Mayor Henderson, followed by Invocation, the Pledge of Allegiance and roll call. APPROVAL OF MINUTES June 10, 2025 Regular Meeting City Clerk Robyck advised that City Manager Cook' s name was left off of the attendance but has been corrected. Motion: Motion made by Commissioner Griggs and seconded by Commissioner Ayers to approve the minutes of June 10, 2025 as amended. Motion carried unanimously. Discussion ensued regarding collections balances and what we have received SO far this year. REGULAR AGENDA Resolution 25-10 Nuisance Abatement Lien City Attorney Obos read the resolution as follows: RESOLUTION 25-10 A RESOLUTION OF THE CITY OF CALLAWAY, FLORIDA, APPROVING AMOUNTS TO BE LIENED ON CERTAIN PROPERTY WITHIN THE CITY, TO WIT: 306 S GAY AVE, FOR COSTS INCURRED IN THE ABATEMENT OF NUISANCES UPON SUCH PROPERTIES, AUTHORIZING THE APPROPRIATE OFFICERS OF THE CITY TO RECORD THE LIENS AND NOTIFY INTERESTED PARTIES OF SUCH LIENS, AND PROVIDING AN IMMEDIATELY EFFECTIVE DATE. Commissioner Griggs asked ift this is a tax lien. City Attorney Obos confirmed that if it is not paid it will go on the tax roll. Commissioner Davis asked about the ownership of the property and what happens ifit is not paid. Mayor Henderson for public participation; there was none. Motion: Motion made by Commissioner Ayers and seconded by Commissioner Griggs to approve Resolution 25- 10- Nuisance Abatement Lien. The motion carried unanimously upon roll-call vote. City of Callaway Regular Meeting Minutes - June 24, 2025 Page 1 Resolution 25-11- Personnel Manual Update- Drug Free Workplace Policy City Attorney Obos read the resolution as follows: RESOLUTION NO. 25-11 A RESOLUTION OF THE CITY OF CALLAWAY CITY COMMISSION REVISING THE CITY OF CALLAWAY PERSONNEL MANUAL, SECTION 3.08 DRUG FREE WORKPLACE POLICY; REPEALING ALL RESOLUTIONS OR PARTS THEREOF, WHICH ARE IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. City Manager Cook advised that the current policy was not adequate and in need of replacement. This will replace the policy in its entirety. Commissioner Griggs asked about the sixty-day grace period noted in the policy versus the resolution being effective today. City Attorney Obos and City Manager Cook addressed. Mayor Henderson, for public participation; there was none. Motion: Motion made by Commissioner Griggs and seconded by Commissioner Ayers to approve Resolution 25- 11-1 Personnel Manual Update. The motion carried unanimously. Change Order- Legislative Paving Construction- Roberts & Roberts City Manager Cook advised this is to complete the project on the Boat Race Road Paving Project and expend the remaining funds. He advised that this will be reimbursed by the state. Mayor Henderson, for public participation; Martin Vossler, 6303 Boat Race Road, stated that this may be coming from grants, but it is still taxpayer money. City Manager Cook addressed. Motion: Motion made by Commissioner Ayers and seconded by Commissioner Griggs to approve the Change Order for Legislative Paving Construction. The motion carried unanimously. Change Order- Legislative Paving CEI- DRMP City Manager Cook advised this is to complete the project after many change orders on the Boat Race Road Paving Project and expend the remaining funds. Mayor Henderson for public participation; there was none. Motion: Motion made by Commissioner Ayers and seconded by Commissioner Pelletier to approve the Change Order for Legislative Paving CEI. The motion carried unanimously. City of Callaway Regular Meeting Minutes - June 24, 2025 Page 2 COMMISSION/STAFF COMMENTS - The following were points of discussion: Pamn Henderson, Mayor Compliments on the Fishing Rodeo New Courthouse parking Appreciation to FPL contributions to the Community Habitat for Humanity event David Griggs, Commissioner, Ward II Road striping on Hwy 22 & Berthe Ave Bob Pelletier, Commissioner, Ward III Towers for Utility Billing Ditching on Highway 22 Kenneth Ayers Jr, Commissioner Ward IV Meeting with City Manager Bay Estuary meeting Gulf Water temperatures Eddie Cook, City Manager Cherry Street update Cemetery Fence update Roundabout project update Beacon Point project update Lift Stations project update Sandy Creek update Hugh Thomas project update Solid Waste bid update Berthe Ave Sidewalks Design project update Sandy Creek Mono Pole for FlexNet ANNOUNCEMENTS Mayor Henderson read the announcements as follows: July 1, 2025 Planning Board Meeting 6:00 p.m. July 4, 2025 4th of July Celebration 10:00 a.m. July 8, 2025 Commission Meeting 6:00 p.m. PUBLIC PARTICIPATION Anna Pelletier 7724 Shadow Bay Dr, asked about the drainage at the cemetery and asked City Manager to explain why we are not able to align Berthe and Boat Race Road and need to do a round-a-bout instead. City Manager Cook advised. Vera Banks, Lannie Rowe Dr. complimented the Fishing Rodeo, commented on the water debt, shrubs blocking the view while turning on Highway 98, the City's website, and the growth in Callaway and the need to look at evacuations in case of a hurricane. City of Callaway Regular Meeting Minutes - June 24, 2025 Page 3 Tim Brewer, Cherry Street. Commented on the label of*4th of July" instead of"Independence Day.' 79 Ron Shaner, 5711 Kevin Cir, asked about water deposits going by your credit score instead of a flat rate and play areas for children at high density properties. Teresa Langston. 6031 Lance St, asked if a payment was postmarked by the 15th ifit would still be considered late or does it have to be received by the 15th and commented on the 10-day grace period. City Manager Cook addressed. Martin Vossler 6303 Boat Race Road, commented on the amount of rainfall and asked why we are spending money watering the new landscaping on Tyndall Parkway and the sidewalk going on Berthe Ave & the effect on citizen's property and the round-a-bout. ADJOURNMENT There being no further business, the meeting was adjourned at 7:11 p.m. Attest: Pamn Henderson, Mayor Ashley Robyck, City Clerk City of Callaway Regular Meeting Minutes - June 24, 2025 Page 4 Agenda Item # CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY DATE: JULY 08, 2025 ITEM: CERTIFICATION OF MAXIMUM AD VALOREM TAX/MILLAGE RATE - FY 25/26 1. PLACED ON AGENDA BY: 2. AGENDA: PRESENTATION EDDIE COOK, CITY MANAGER PUBLIC HEARING AND OLD BUSINESS REGULAR DAVID SCHULTZ, DIRECTOR OF FINANCE 3. Is THIS ITEM BUDGETED (IF APPLICABLE)?: YES No N/A 4. BACKGROUND: (WHY, WHAT, WHO, WHERE, WHEN, HOW, & IDENTIFY ALL ATTACHMENTS) Each year the City is required to certify the maximum millage rate with the Property Appraiser. The table below represents the TY25 Ad Valorem Tax Summary. The maximum millage rate is set as a benchmark; the Commission will have the ability to lower, but not exceed the maximum millage rate established. A summary of the current and alternative rates is shown below: Ad Valorem Tax Summary Estimate of Taxable Property Values provided by Bay County Property Appraiser $1,020,514,371 Estimate of Taxable Property Values provided by Bay County Property Appraiser at 95% $969,488,652 Increment Value dedicated to CRA $165,628,097 Adjusted Value for General Fund $812,141,960 Estimated Revenue @ 95% Increase over 2025 At FY25 Rate: 2.7500 $ 2,666,094 $251,522 Alternative Rates: Revenue Difference Fiscal Year 2025 Rate 2.7500 $ 2,666,094 $0 Current Year ROLL BACK Rate 2.6981 $ 2,615,777 $ (50,316) Staff Recommended Rate 2.9900 $ 2,898,771 $ 232,677 Adjusted Roll Back based on prior year 4.0275 $ 3,904,616 $ 1,238,522 MAJORITY Vote Required - Maximum 4.2091 $ 4,080,675 $ 1,414,581 2/3 Vote Required - Maximum 4.6300 $ 4,488,732 $ 1,822,639 Attachment(s): Form DR-420 - Certification of Taxable Value 2025 Form DR-420MM-P - Maximum Millage Levy Calculation, Preliminary Disclosure Form DR-420TIF - Tax Increment Adjustment Worksheet 5. REQUESTED MOTION/ACTION: Staff requests approval of the Millage Rate to be increased to 2.9900 for the final rate for FY2026 Budget. DR-420 CERTIFICATION OF TAXABLE VALUE R.5/12 Rule 12D-16.002 FLORIDA Florida Administrative Code Effective 11/12 Year: : 2025 County : Bay Principal Authority: : Taxing Authority: City of Callaway City of Callaway Operating SECTIONI: COMPLETED BY PROPERTY APPRAISER 1. Current year taxable value of real property for operating purposes $ 967,845,847 (1) 2. Current year taxable value of personal property for operating purposes $ 52,668,524 (2) 3. Current year taxable value of centrally assessed property for operating purposes $ 0 (3) 4. Current year gross taxable value for operating purposes (Line 1 plus Line. 2) plus Line. 3) $ 1,020,514,371 (4) Current year net new taxable value (Add new construction, additions, rehabilitative 5. improvements increasing assessed value by at least 100%, annexations, and tangible $ 21,485,081 (5) personal property value over 115% of the previous year's value. Subtract deletions.) 6. Current year adjusted taxable value (Line 4 minus Line 5) $ 999,029,290 (6) 7. Prior year FINAL gross taxable value from prior year applicable Form DR-403 series $ 954,640,289 (7) 8. Does the taxing authority include tax increment financing areas? Ifyes, enter number Number of worksheets (DR-420TIF) attached. Ifnone, enter 0 YES NO 1 (8) Does the taxing authority levy a voted debt service millage or a millage voted for 2 Number 9. years or less under S. 9(b), Article VII, State Constitution? Ify yes, enter the number of YES NO (9) DR-420DEBT, Certification ofVoted Debt Millage forms attached. If none, enter 0 Property Appraiser Certification Icertify the taxable values above are correct to the best of my knowledge. SIGN Signature of Property Appraiser: Date : HERE Electronically Certified by Property Appraiser 6/30/2025 12:28:08 PM SECTION II : COMPLETED BY TAXING AUTHORITY Ifthis portion oft the form is not completed in FULLY your taxing authority will be denied TRIM certification and possibly lose its millage levy privilege for the tax year. Ifanyl linei is not applicable, enter -0-. 10. Prior year operating millage levy (Ifp prior year millage was adjusted then use adjusted millage from Form DR-422) 2.7500 per $1,000 (10) 11. Priory year ad valorem proceeds (Line 7 multiplied by Line 10, divided by 1,000) $ 2,625,261 (11) 12. Amount, if any, paid or applied inj prior year as a consequence of an obligation measured by a dedicated increment value (Sum ofe either Lines 6c or Line 7a for all DR-420TIF forms) $ 376,692 (12) 13. Adjusted prior year ad valorem proceeds (Line 11 minus Line 12) $ 2,248,569 (13) 14. Dedicated increment value, if any (Sum of eitherLine 6b or Line 7e for all DR-420TIF forms) $ 165,628,097 (14) 15. Adjusted current year taxable value (Line 6 minus Line 14) $ 833,401,193 (15) 16. Current year rolled-back rate (Line 13 divided by Line 15, multiplied by 1,000) 2.6981 per $1000 (16) 17. Current year proposed operating millage rate 2.7500 per $1000 (17) 18. Total taxes to be levied at proposed millage rate (Line 17multiplied by Line 4, divided (18) by 1,000) $ 2,806,415 Continued on page 2 DR-420 R. 5/12 Page 2 TYPE of principal authority (check one) County Independent Special District 19. (19) Municipality Water Management District Applicable taxing authority (check one) Principal Authority Dependent Special District 20. (20) MSTU Water Management District Basin 21. Is millage levied in more than one county? (check one) Yes No (21) DEPENDENT SPECIAL DISTRICTS AND MSTUS STOP HERE - SIGN AND SUBMIT STOP 22. Enter the total adjusted prior year ad valorem proceeds of the principal authority, all dependent special districts, and MSTUS levying a millage. (The. sum ofLine 13 from alll DR-420 $ 2,248,569 (22) forms) 23. Current year aggregate rolled-back rate (Line 22 divided by Line 15, multiplied by 1,000) 2.6981 per $1,000 (23) 24. Current year aggregate rolled-back taxes (Line 4 multiplied by Line. 23, divided by 1,000) $ 2,753,450 (24) Enter total of all operating ad valorem taxes proposed to be levied by the principal 2,806,415 25. taxing authority, all dependent districts, and MSTUS, if any. (The: sum ofLine 181 from all $ (25) DR-420 forms) 26. Current year proposed aggregate millage rate (Line 25 divided by Line 4, multiplied by 1,000) 2.7500 per $1,000 (26) 27. Current year proposed rate as a percent change of rolled-back rate (Line 26 divided by Line 23, minus 1, multiplied by 100) 1.92 % (27) First public Date: : Time: : Place : budget hearing Icertify the millages and rates are correct to the best of my knowledge. Taxing Authority Certification The millages comply with the provisions of S. 200.065 and the provisions of either S. 200.071 or S. 200.081, F.S. S Signature of Chief Administrative Officer : Date : G N Title: : Contact Name and Contact Title : H E Mailing Address : Physical Address: R E City, State, Zip: : Phone Number Fax Number: Instructions on page 3 MAXIMUM MILLAGE LEVY CALCULATION DR-420MM-P R.5/12 PRELIMINARY DISCLOSURE Rule 12D-16.002 FLORIDA For municipal governments, counties, and special districts Florida Administrative Code Effective 11/12 Year: : 2025 County : Bay Principal Authority: : Taxing Authority: City of Callaway City of Callaway Operating 1. Is your taxing authority a municipality or independent special district that has levied ad valorem taxes for less than 5 years? Yes No (1) a IF YES, STOP STOP HERE. SIGN AND SUBMIT. You are not subject to a millage limitation. 2. Current year rolled-back rate from Current Year Form DR-420, Line 16 2.6981 per $1,000 (2) 3. Prior year maximum millage rate with a majority vote from 2023 Form DR-420MM, Line 13 3.9106 per $1,000 (3) 4. Priory year operating millage rate from Current Year Form DR-420, Line 10 2.7500 per $1,000 (4) If Line 4 is equal to or greater than Line 3, skip to Line 11, If less, continue. to Line 5. Adjust rolled-back rate based on prior year majority-vote maximum millage rate 5. Prior year final gross taxable value from Current Year Form DR-420, Line 7 $ 954,640,289 (5) 6. Prior) year maximum ad valorem proceeds with majority vote (Line. 3 multiplied by Line 5 divided by 1,000) $ 3,733,216 (6) 7. Amount, if any, paid or applied in prior year as a consequence of an obligation measured by a dedicated increment value from Current Year Form DR-420 Line 12 $ 376,692 (7) 8. Adjusted prior year ad valorem proceeds with majority vote (Line 6 minus Line 7) $ 3,356,524 (8) 9. Adjusted current year taxable value from Current Year form DR-420 Line 15 $ 833,401,193 (9) 10. Adjusted current year rolled-back rate (Line 8 divided by Line 9, multiplied by 1,000) 4.0275 per $1,000 (10) Calculate maximum millage levy Rolled-back rate to be used for maximum millage levy calculation 11. (Enter Line 10ifadjusted ore else enter Line 2) 4.0275 per $1,000 (11) 12. Adjustment for change in per capita Florida personal income (See Line 12 Instructions) 1.0451 (12) 13. Majority vote maximum millage rate allowed (Line 11 multiplied by Line 12) 4.2091 per $1,000 (13) 14. Two-thirds vote maximum millage rate allowed (Multiply Line 13 by 7.10) 4.6300 per $1,000 (14) 15. Current year adopted millage rate per $1,000 (15) 16. Minimum vote required to levy adopted millage: (Check one) (16) a. Majority vote of the governing body: Check here ifl Line 15 is less than or equal to Line 13. The maximum millage rate is equal to the majority vote maximum rate. Enter Line 13 on Line 17. b. Two-thirds vote of governing body: Check here if Line 15 is less than or equal to Line 14, but greater than Line 13. The maximum millage rate is equal to adopted rate. Enter Line 15 on Line 17. C. Unanimous vote of the governing body, or 3/4 vote if nine members or more: Check here ifl Line 15 is greater than Line 14. The maximum millage rate is equal to the adopted rate. Enter Line 15 on Line 17. d. Referendum: The maximum millage rate is equal to the adopted rate. Enter Line 15 on Line 17. The selection on Line 16 allows a maximum millage rate of 17. (Enterrate indicated by choice on Line 16). 4.2091 per $1,000 (17) 18. Current year gross taxable value from Current Year Form DR-420, Line 4 $ 1,020,514,371 (18) Continued on page 2 Taxing Authority: : DR-420MM-P City of Callaway Operating R.5/12 Page 2 19. Current year adopted taxes (Line 15 multiplied by Line 18, divided by 1,000). $ (19) 20. Total taxes levied at the maximum millage rate (Line 17 multiplied by Line 18, divided by 1,000). $ 4,295,447 (20) DEPENDENT SPECIAL DISTRICTS AND MSTUS 4 STOP HERE. SIGN AND SUBMIT. STOP 6 21. Enter the current year adopted taxes of all dependent special districts & MSTUS levying ar millage. (The sum of all Lines 19 from each district's Form DR-420MM-P) $ 0 (21) 22. Total current year adopted taxes (Line 19 plus Line 21). $ (22) Total Maximum Taxes 23. Enter the taxes at the maximum millage of all dependent special districts & MSTUS levying a millage (The sum of all Lines 20 from each district's Form DR-420MM-P). $ (23) 24. Total taxes at maximum millage rate (Line 20 plus Line 23). $ 4,295,447 (24) Total Maximum Versus Total Taxes Levied 25. Are total current year adopted taxes on Line 22 equal to or less than total taxes at the maximum millage rate on Line 24? (Check one) YES NO (25) Icertify the millages and rates are correct to the best of my knowledge. The millages Taxing Authority Certification comply with the provisions of s. 200.065 and the provisions of either 5. 200.071 or S. 200.081, F.S. S Signature of Chief Administrative Officer: : Date : G N Title: . Contact Name and Contact Title : H E Mailing Address : Physical Address : R E City, State, Zip: Phone Number : Faxi Number : Complete and submit this form to the Department of Revenue with the completed DR-487, Certification ofCompliance, within 30 days oft the final hearing. Instructions on page 3 MAXIMUM MILLAGE LEVY CALCULATION DR-420MM-P R.5/12 de PRELIMINARY DISCLOSURE Rule 12D-16.002 FLORIDA For municipal governments, counties, and special districts Florida Administrative Code Effective 11/12 Year : 2025 County : Bay Principal Authority: : Taxing Authority: City of Callaway City of Callaway Operating 1. Is) your taxing authority a municipality or independent special district that has levied ad valorem taxes for less than 5y years? Yes No (1) IF YES, STOP STOP HERE. SIGN AND SUBMIT. You are not subject to a millage limitation. 2. Current year rolled-back rate from Current Year Form DR-420, Line 16 2.6981 per $1,000 (2) 3. Prior year maximum millage rate with a majority vote from 2023 Form DR-420MM, Line 13 3.9106 per $1,000 (3) 4. Prior year operating millage rate from Current Year Form DR-420, Line 10 2.7500 per $1,000 (4) If Line 4 is equal to or greater than Line 3, skip to Line 11. Ifless, continue to Line 5, Adjust rolled-back rate based on prior year majority-vote maximum millage rate 5. Prior year final gross taxable value from Current Year Form DR-420, Line 7 $ 954,640,289 (5) 6. Prior year maximum ad valorem proceeds with majority vote (Line. 3 multiplied by Line 5 divided by 1,000) $ 3,733,216 (6) 7. Amount, if any, paid or applied in prior year as a consequence of an obligation $ measured by a dedicated increment value from Current Year Form DR-420 Line 12 376,692 (7) 8. Adjusted prior year ad valorem proceeds with majority vote (Line 6 minus Line 7) $ 3,356,524 (8) 9. Adjusted current year taxable value from Current Year form DR-420 Line 15 $ 833,401,193 (9) 10. Adjusted current year rolled-back rate (Line 8 divided by Line 9, multiplied by 1,000) 4.0275 per $1,000 (10) Calculate maximum millage levy Rolled-backi rate to be used for maximum millage levy calculation 11. (Enter Line 70i if adjusted or else enter Line 2) 4,0275 per $1,000 (11) 12. Adjustment for change in per capita Florida personal income (See Line 12 Instructions) 1.0451 (12) 13. Majority vote maximum millage rate allowed (Line 11 multiplied by Line 12) 4,2091 per $1,000 (13) 14. Two-thirds vote maximum millage rate allowed (Multiply Line 73 by 1.10) 4,6300 per $1,000 (14) 15. Current year adopted millage rate per $1,000 (15) 16. Minimum vote required to levy adopted millage: (Check one) (16) a. Majority vote of the governing body: Check here if Line 15 is less than or equal to Line 13.7 The maximum millage rate is equal to the majority vote maximum rate. Enter Line 13 on Line 17. b. Two-thirds vote of governing body: Check here if Line 15 is less than or equal to Line 14, but greater than Line 13. The maximum millage rate is equal to adopted rate. Enter Line 15 on Line 17. C. Unanimous vote oft the governing body, or 3/4 vote ifr nine members or more: Check here if Line 15 is greater than Line 14. The maximum millage rate is equal to the adopted rate. Enter Line 15 on Line 17. d. Referendum: The maximum millage rate is equal to the adopted rate. Enter Line 15 on Line 17. The selection on Line 16 allows a maximum millage rate of 17. (Enterrate indicated by choice on Line 16). 4.2091 per $1,000 (17) 18. Current year gross taxable value from Current Year Form DR-420, Line 4 $ 1,020,514,371 (18) Continued on page 2 Taxing Authority : DR-420MM-P City of Callaway- Operating R.5/12 Page 2 19. Current year adopted taxes (Line 15 multiplied by Line 18, divided by 1,000). $ (19) 20. Total taxes levied at the maximum millage rate (Line 17 multiplied by Line 18, divided by 1,000). $ 4,295,447 (20) DEPENDENT SPECIAL DISTRICTS AND MSTUS A STOP HERE. SIGN AND SUBMIT. STOR 21. Enter the current year adopted taxes of all dependent special districts & MSTUS levying a millage. (The sum of all Lines 19 from each district's Form DR-420MM-P) $ 0 (21) 22. Total current year adopted taxes (Line 19 plus Line 21). $ 0 (22) Total Maximum Taxes 23. Enter the taxes at the maximum millage of all dependent special districts & MSTUS levying a millage (The sum of all Lines 20 from each district's Form DR-420MM-P). $ 0 (23) 24. Total taxes at maximum millage rate (Line 20 plus Line 23). $ 4,295,447 (24) Total Maximum Versus Total Taxes Levied 25. Are total current year adopted taxes on Line 22 equal to or less than total taxes at the NO on maximum millage rate Line 24? (Check one) YES (25) Icertify the millages and rates are correct to the best ofr my knowledge. The millages Taxing Authority Certification comply with the provisions of s. 200.065 and the provisions ofe either S. 200,071 or 5. 200.081,F.S. S Signature of Chief Administrative Officer : Date : G N Title : Contact Name and Contact Title : H E Mailing Address : Physical Address : R E City, State, Zip: : Phone Number : Fax Number: Complete and. submit this form to the Department of Revenue with the completed DR-487, Certification of Compliance, within 30 days ofthe final hearing. Instructions on page 3 DR-420TIF R.6/10 Rule 12D-16.002 TAX INCREMENT ADJUSTMENT WORKSHEET Florida Administrative Code FLORIDA Effective 11/12 Year : 2025 County: : Bay Principal Authority : Taxing Authority : City of Callaway City of Callaway- Operating Community Redevelopment Area : Base Year: : City of Callaway CRA 2006 SECTION I : COMPLETED BY PROPERTY APPRAISER 1. Current year taxable value in the tax increment area $ 358,205,483 (1) 2. Basey year taxable value in the tax increment area $ 183,860,118 (2) 3. Current year tax increment value (Line 1 minus Line 2) $ 174,345,365 (3) 4. Prior year Final taxable value in the tax increment area $ 327,125,540 (4) 5. Prior year tax increment value (Line 4 minus Line. 2) $ 143,265,422 (5) Property Appraiser Certification Icertify the taxable values above are correct to the best of my knowledge. SIGN HERE Signature of Property Appraiser : Date : Electronically Certified by Property Appraiser 6/30/2025 12:28:08 PM SECTION I: COMPLETED, BY: TAXING AUTHORITY Complete EITHER line 6 or line 7 as applicable. Do NOT complete both. 6. Ifthe amount to be paid to the redevelopment trust fund IS BASED on a specific proportion of the tax increment value: 6a. Enter the proportion on which the payment is based. 95.00 % (6a) 6b. Dedicated increment value (Line. 3 multiplied by the percentage on Line 6a) $ Ifvalue is zero or less than zero, then enter zero on Line 6b 165,628,097 (6b) 6c. Amount of payment to redevelopment trust fund in prior year $ 376,692 (6c) 7. If the amount to be paid to the redevelopment trust fund IS NOT BASED on a specific proportion of the tax increment value: 7a. Amount of payment to redevelopment trust fund in prior year $ (7a) 7b. Prior year operating millage levy from Form DR-420, Line 10 per $1,000 (7b) 7c. Taxes levied on prior year tax increment value $ (Line Smultiplied by Line 7b, divided by 1,000) (7c) 7d. Prior year payment as proportion of taxes levied on increment value (Line 7a divided by Line 7c, multiplied by 100) % (7d) 7e. Dedicated increment value (Line. 3 multiplied byt the percentage on Line 7d) $ Ifv value is zero or less than zero, then enterz zero on Line 7e (7e) Taxing Authority Certification Icertify the calculations, millages and rates are correct to the best of my knowledge. S Signature of Chief Administrative Officer: : Date: : I G Title : Contact Name and Contact Title N H Mailing Address: Physical Address : E R E City, State, Zip: : Phone Number: Fax Number : Agenda Item # 2 CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY DATE: JULY 8, 2025 ITEM: DISCUSSION- UTILITY BILLING SHUT OFF DATES 1. PLACED ON AGENDA BY: 2. AGENDA: PRESENTATION BOB PELLETIER, COMMISSIONER PUBLIC HEARING OLD BUSINESS REGULAR 3. Is THIS ITEM BUDGETED (IF APPLICABLE)?: YES NO N/A 4. BACKGROUND: (WHY, WHAT, WHO, WHERE, WHEN, HOW,& IDENTIFY ALL ATTACHMENTS) COMMISSIONER PELLETIER WOULD LIKE TO DISCUSS CHANGING UTILITY BILLING SHUT OFF DATE. CURRENT TIMELINE: BILLING IS DONE LAST WEEK OF THE MONTH AFTER THE 257H (TYPICALLY 26"H. 28"H) 15TH- BILLS DUE. 15% LATE FEE. 25TH AFTER 51 P.M., $50.00 DELINQUENT FEE SHUT OFFS TO BEGIN THE FOLLOWING BUSINESS DAY. 5. REQUESTED MOTION/ACTION: DISCUSSION SCHEDUAL FOR METER READER TECH 1st-3rd Complete work orders (turn on, turn off customers moving in and out) misc. work orders (check for leaks/misreads) service work orders (change out meter box, verify off and locked). 3rd_7th Drive by Date will depend on what the day ofthe 3rd or 7th falls on. Todd - Drive By - Drive By will be set up the evening prior, with Todd coming in at 7:30 to start. Braden - Work Orders for his routes & Todd's as needed. 5th-8th Unread - trouble shoot and repair broken wires, bad transmitters, bad meters, and work orders. Complete work orders turn on; turn off; leak check etc. gth -12th Complete unread - trouble shoot and repair broken wires, bad transmitters, bad meters, and work orders. 12th-20th Complete re-reads and work orders 20th - 25th Complete work orders - All program meters are to be completed by the 25th 25th - 30th Complete disconnects for nonpayment 200-400 avg./month, will need extra help. Service technicians are to return to City Hall throughout the day to check for new service request. Priority times are after lunch & 3:00pm. Note: Service requests not completed are to be returned to City Hall (UB) prior to leaving for the day. **All dates are approximant and may change depending on weekends/holidays and workflow Agenda Item # 3 CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY DATE: JULY 8, 2025 ITEM: Y2025/26 BUDGET WORKSHOPS/HEARINGS SCHEDULE 1. PLACED ON AGENDA BY: 2. AGENDA: PRESENTATION Eddie Cook, City Manager PUBLIC HEARING & OLD BUSINESS REGULAR Director Schultz, Finance Director 3. Is THIS ITEM BUDGETED (IF APPLICABLE)?: YES No N/A 4. BACKGROUND: (WHY, WHAT, WHO, WHERE, WHEN, HOW, &I IDENTIFY ALL ATTACHMENTS) Staff proposes the following schedule for FY2025/26 Budget Workshops and Budget Hearings: Budget Workshop Tuesday July 29th 1:00 pm Budget Workshop Tuesday, August 5th 1:00 pm Budget Workshop Tuesday, August 19th 1:00 pm 1st Budget Hearing Thursday, September 4th 5:01 pm Final Budget Hearing Thursday, September 18th 5:01 pm Staff has confirmed that there is no conflict with the Budget Hearings of the B.C. School Board, with hearings on July 315t and September 11th and Bay County Budget Hearings, which are on September 3rd and September 16th. ATTACHMENTS: 5. REQUESTED MOTION/ACTION: Approval of Budget Workshop/Hearing Schedule. Agenda Item # 4 CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY DATE: JULY 8, 2025 ITEM: INFORMATIONAL PURPOSES. CITY TO ACCEPT NEW WATER AND SEWER LINES FOR NEW SUBDIVISION ON HWY. 2297. 1. PLACED ON AGENDA BY: 2. AGENDA: PRESENTATION EDDIE COOK - CITY MANAGER PUBLIC HEARING And CONSENT OLD BUSINESS Bill Frye, Director of Public Works & Planning REGULAR 3. Is THIS ITEM BUDGETED (IF APPLICABLE): YES No! N/A 4. BACKGROUND: (WHY, WHAT, WHO, WHERE, WHEN, HOW, & IDENTIFY ALLA ATTACHMENTS) A new subdivision will be constructed at 5530 Hwy 2297 that is in Unincorporated Bay County. The City of Callaway has water and sewer mains available to provide services to the property. Robert Carroll, PE of McNeil Carroll Engineering, Inc. has designed a looping water system and a force sewer system that the City of Callaway will accept to own to provide water and sewer to 10 single family units. All of the new water and sewer system will be built to the City of Callaway's standards and permitted by Florida Department of Environmental Protection. Attachments: Civil drawings of East Bay Subdivision, 5530 Hwy. 2297 5. REQUESTED MOTION/ACTION: No action required. 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AGENDA: PRESENTATION EDDIE COOK, CITY MANAGER, PUBLIC HEARING AND OLD BUSINESS DAVID SCHULTZ, DIRECTOR OF FINANCE REGULAR 3. Is THIS ITEM BUDGETED (IF APPLICABLE)?: YES No 4. BACKGROUND: (WHY, WHAT, WHO, WHERE, WHEN, HOW, &1 IDENTIFY ALL ATTACHMENTS) The City has received letters from the Bay County indicating that sewer rates will be increasing as of October 1, 2025, and water rates will be increasing January 1, 2026 for the Fiscal Year 2026. Water rates will increase 2.6% or $0.05 from $2.07 to $2.12 per thousand gallons. Wastewater Treatment will increase 4.0% or $0.15 per thousand gallons from $3.64 to $3.79. In order to increase rates for the City of Callaway, if decided to do SO, the City must advertise the increase two months in advance of the date the increase will take effect. Staff seeks direction from Commission. Attachment(s): Letters from Bay County of increased costs for FY 2026 Budget for Water and Wastewater Treatment. 5. REQUESTED MOTION/ACTION: Staff requests direction on how to proceed with increased costs. BOARD OF COUNTV COMMIESIONERS DANIEL RAFFIELD ROBERT CARROUL DOUGIASN MOORE CLAIRPEASE DISTRICTI DISTRICTB DISTRICTIV DISTRICTV DOUG CROSBY C - ROBERTI. MAJKA DISTRICTI COUNTY MANAGER * ORI - - - June 16, 2025 The Honorable Pam Henderson City of Callaway 6601 E. Hwy 22 Callaway, FL: 32404 Subject: Fiscal Year 2026 Military Point AWTF Wastewater Rate Calculation Dear Mayor Henderson: Pursuant to the Military Point Advanced Wastewater Treatment Facility (MPAWTF) Interlocal Agreement (Interlocal Agreement) Article V, Section 5.16 (ii), attached is a copy of the tentative MPAWTF Joint Venture budget for fiscal year 2026 (Exhibit 1). The attachments include the MPAWTF Fund 412 Revenues; the MPAWTF Operations (0&M) budget for the Joint Venture System, Department #0464; and the MPAWTF Renewal and Replacement budget, Department #0465. This capital/debt budget reflects the City of Callaway's projected share of debt service for fiscal year 2026. These tentative budgets will be presented to the Board of County Commissioners of Bay County, Florida (County) for approval later this summer. The budget information presented reflects the: i) operating results for fiscal year 2024; i) adopted budget for fiscal year 2025; and iii) draft budget for fiscal year 2026. Pursuant to the Interlocal Agreement, the Bay County Utilities Department (the "Operator") acting on behalf of the Cities of Callaway, Parker, Springfield, and the Bay County Retail Water and Wastewater System is tasked to complete a rate study every five years in order to validate the sufficiency of system revenues to meet the requirements of the MPAWTF. Raftelis has prepared an updated forecast and recommendation for the MPAWTF. Last year's revenue sufficiency study, dated December. 2, 2024, recommended a 9% increase to the Operating and Maintenance Component. However, basedo on the revised financial forecast and increases inj projected revenues due to higher billed wastewater flows, a rate increase of 4% for fiscal year 2026 was identified. The fiscal year 2026 charge per 1,000 galions of wastewater treated shall be $3.79, which is an increase off $0.15 (4%) above the current charge. The Operating and Maintenance Component is the portion of costs covered by the volumetrici rate charged for eacht thousand gallons of wastewater treated. All other components are a direct pass through, either established by contract or a function of debt service payments. Total billed flows for MPAWTF have significantly fluctuated year to year, with an increase inf flows occurring int fiscal year 2024 compared to prior actual results and projections. Based on year- -to-date information through March of 2025, billed flows are trending higher than prior year projections, allowing for a lower rate increase than previously projected. Should billed flows decline in the future, higher rate increases may be required to offset the decrease in revenue while keeping pace with the effects of infiation. The Fiscal Year 2026 Revenue Suficiency Study will be available in the coming months and will provide the most recent 5-year forecast of MPAWTF Operating and Maintenance rate increases. The following presents a summary of historical and projected annual amounts by component for Fiscal Year 2024 through 2026. Comparison of Bill for Wastewater Treatment - City of Callaway [1) Actual Estimated Projected Variance FY25 to FY26 Charge Component FY: 2024 FY 2025 FY: 2026 Amount Percent Operating and Maintenance $1,945,547 $1,831,044 $1,904,286 $73,242 4.00% Debt Service 259,749 258,638 258,524 (114) -0.04% Owner's Rate Reserve 38,962 38,796 38,779 (17) -0.04% Renewal & Replacement Fund 104,004 104,004 104,004 0 0.00% Total Charges $2,348,262 $2,232,482 $2,305,593 $73,111 3.27% [1] Estimated values are subject to change based on actual results. Bay County Florida 840 West 11th Street, Panama City, FL 32401 BOARD, OF COUNTY COMMISSIONERS DANBEL RAFFIELD ROBERT CARROLL DOUGIAS MOORE CLAIR PEASE DISTRICTI DISTRICTH DISTRICTN DISTRICTV DOUG CROSBY 0U ROBERT MAJKA DISTRICT H COUNTY MANAGER ORS Should you have any questions or need additional information, please contact Mike Allen, Utility Services Assistant Director, at (850) 248-5026. Sincerely, Robert. J. Majka County Manager Cc: Joel Schubert, Deputy County Manager Keith Bryant, Chief Infrastructure Officer Maranda Griffin, Budget Director Don Banks, County Attorney Mike Allen, Utility Services Assistant Director Bay County Florida 840 West 11th Street, Panama City, FL32401 BOARD OF COUNTV COMMISSIONERS DANIEL RAFFIELD ROBERT CARROLL DOUGLAS MOORE CLAIRI PEASE DISTRICTI DISTRICTI DISTRICT M DISTRICTV DOUGCROSBY COU ROBERT MAJKA DISTRICTIN COUNTYMANAGER OR July 3, 2025 The Honorable Pam Henderson City of Callaway 6601 E. Hwy 22 Callaway, FL 32404 Subject: Fiscal Year 2026 Wholesale Water Rate Increase Dear Mayor Henderson: Raftelis Financial Consultants, Inc. Raftelis) has reviewed the sufficiency of Bay County's Wholesale Water System revenues for fiscal year 2026. The County's wholesale system provides the municipalities of Callaway, Lynn Haven, Mexico Beach, Panama City, Parker, Springfield, and Panama City Beach, as well as Tyndall Air Force Base, with potable water through individual contracts with each entity. Based on their analysis, the existing rate is not sufficient to fund the revenue requirements of the System for the upcoming fiscal year 2026. The growing capital reinvestment requirements and increases in operating and maintenance expenses from the effects of inflation are the primary drivers of the need to increase the wholesale water rate. On May 5, 2009, the Board of County Commissioners enacted Resolution 2920. This Resolution increased the wholesale water rate and provided an automatic annual rate increase equal to the lesser of three percent (3.0%) or the Consumer Price Index (CPI) percentage increase. Pursuant to this Resolution and the CPI for fiscal year 2024 of 2.6%, the wholesale water rate will increase 2.6% from $2.07 to $2.12 per thousand gallons effective January 1, 2026. Should you have any questions or need additional information please contact me at (850) 248-5026. Sincerely, ho Mike Allen Utility Services Assistant Director Cc: Joel Schubert, Deputy County Manager Keith Bryant, Chief Infrastructure Officer Maranda Griffin, Chief Financial Officer Alicia Carrothers, Deputy County Attorney Bay County Florida 840 West 11th Street, Panama City, FL32401