REGULAR MEETING APALACHICOLA CITY COMMISSION TUESDAY,JULY 8, 2025 - 6:00PM FORMER APALACHICOLA MUNICIPAL LIBRARY 74 6TH STREET, APALACHICOLA, FLORIDA 32320 AGENDA You are welcome to comment on any matter under consideration by the Apalachicola City Commission when recognized to do SO by the Mayor. Once recognized please rise to the podium, state your name for the record and adhere to the five-minute time limit for public comment. Comments may also be sent by email to the City Manager or to Commissioners. I. Call to Order Invocation Pledge of Allegiance II. Agenda Adoption III. Public Comment IV. New Business 1. Ratification of Expenses Associated with the Local State of Emergency 2. Extension of Continuing FDEP Compliance Services with Dewberry V. Unfinished Business 1. Final Approval of the Dvergreen Solutions City Employee Compensation and Classification Study 2. Forgotten Coast Fitness and Wellness Center Proposal 3. Denton Cove-Mediation Setflement Agreement 4. 25 17th Street Abandonment request VI. Consent Agenda 1. Ratify Approval of the Interim City Manager Employment Agreement VII. Mayor and Commissioner Comments VIII. City Manager and Staff Reports 1. Request a Special Meeting of the City Commission on Tuesday, July 22, 2025 at 9:00 a.m. to Discuss Development of the FY2025/2026 Annual Budget and set tentative millage rate IX. City Attorney Report Adjourmment Any person who desires to appeal any decision at this meeting will need a record ofthe proceeding and for this purpose, may need to ensure that a verbatim record ofthe proceeding is made which includes testimony and evidence upon which the appeal is based. Persons with disabilities needing assistance to participate in any ofthese proceedings should contact the City Clerk's Office 48 hours in advance of the meeting. APALACHICOLA CITY COMMISSION REQUEST FOR BOARD ACTION Meeting Date: July 8, 2025 - Regular Meeting SUBJECT: Ratification of Expenses Associated with the Local State of Emergency AGENDA INFORMATION: Agenda Location: NEW BUSINESS Item Number: 1 Department: City Commission Presenter: Management BRIEF SUMMARY: The Franklin County Board of Commissioners has adopted a Declared Local State of Emergency (LSE) for the City of Apalachicola effective through July 4th at 6:15 p.m. The Florida Division of Emergency Management (FDEM) originally provided potable water tankers and an ice trailer. There was no charge to the city for the initial water and ice. However, in consideration of the ongoing needs of the community, Franklin County Emergency Management contacted FDEM regarding additional potable water and ice along with laundry and shower trailers. FDEM is requiring the city to pay for these additional supplies in the amount of $207,400. In consideration of this Local State of Emergency, Franklin County Emergency Management was given approval by city administration to move forward in acquiring these supplies and equipment. RECOMMENDED MOTION AND REQUESTED ACTIONS: Motion that the City Commission ratify the expense allocation authorization by city administration for these costs in the amount of $207,400. FUNDING SOURCE: Revolving Loan Fund (RLF) account ATTACHMENTS: Franklin County Resolution 2025-001.1 Proposal from Doodie Calls (FDEM vendor) STAFF'S COMMENTS AND RECOMMENDATIONS: Recommend approval Doodie Calls, LLC. PO Box 337, Osprey, FL 34229 6 813-800-7667 DATE: 6/27/2025 OAMGODAIPONR www.doodie-calks.com QUOTE #: DC062725P-1 MISSION #: DOODIE CALLS PROPOSAL Customer Name Brenda Ash Customer Company City of Apalachicola Billing Address 192 Coach Wagoner Blvd. Apalachicola, FL 32320 Phone Email enniferd@frankincounty/forida.com Delivery Address TBD Delivery Date 6/28/2025 Pickup 6/30/2025 PRICE PER QTY Item Description TOTAL COST DAY Two 6000 Gallon Potable Water' Tanker 3 $8,000.00 $24,000.00 Truck (One with Operator) TOTAL 3-DAY PRICE $24,000.00 TOTAL MOBILIZATION AND DEMOBILIZATION $0.00 TOTAL COST $24,000.00 TERM & CONDITIONS Ify you are a new customer, please fill out the credit card authorization form attached and business license number. By signing this proposal both parties agree to abide by the terms and conditions outlined in proposal. Doodie Calls, Inc. agrees to supply the sanitation agreed upon. Customer agrees to assume the risk of and hold Doodie Calls, Inc. harmless for property damage and personal injuries caused by the equipment, and/or rising out of Contractor's non-negligent acts. Monthly cost based on 28-day cycle. CANCELLATION & DELIVERY POLICY Cancellations that occur once the order has been placed will be subject to a minimum charge of the cost of the mobilization and setup plus the cost of demobilization regardless of the reason for cancellation. Ify you need to cancel your order, please call Jeff Simmons at 352-551-7941. DAMAGE Customer agrees to pay for any damage to or loss of the equipment, as an insurer, regardless of cause, except reasonable wear and tear, while equipment is out of the possession of Contractor. The cost of repairs will be born by Customer, whether performed by Contractor, or at Contractor's option, by others. Equipment damaged beyond repair will be paid for at the replacement cost. Customer agrees to accept Contractor's decision as to whether damage is repairable. Doodie Calls, Inc. will waive Customer's responsibility for loss of or damage to the rented equipment if Customer chooses to opt in to the Rental Protection Plan and the loss of or damage to the equipment is covered under those terms and conditions. Thank you for the opportunity! ACCEPTANCE You are hereby authorized to furnish all equipment and labor required to complete the services described in the above proposal, for which the undersigned agrees to pay the amount stated in said proposal and according to the terms thereof. Dndk Vhnle Customer Date Doodie Calls, LLC. PO Box 337, Osprey, FL 34229 a 813-800-7667 DATE: 6/27/2025 915. 000.P009 www.doodie- calls.com QUOTE #: DC062725P-2 MISSION #: DOODIE CALLS PROPOSAL Customer Name Brenda Ash Customer Company City of Apalachicola Billing Address 192 Coach Wagoner Blvd. Apalachicola, FL3 32320 Phone Email enniferd@trankincounty/lorida.com Delivery Address TBD Delivery Date 6/28/2025 Pickup 6/30/2025 PRICE PER QTY Item Description TOTAL COST DAY 3 Shower Trailer $3,975.00 $11,925.00 3 Laundry Trailer $3,975.00 $11,925.00 TOTAL 3-DAY PRICE $23,850.00 TOTAL MOBILIZATION AND DEMOBILIZATION $0.00 TOTAL COST $23,850.00 TERM & CONDITIONS If you are a new customer, please fill out the credit card authorization form attached and business license number. By signing this proposal both parties agree to abide by the terms and conditions outlined in proposal. Doodie Calls, Inc. agrees to supply the sanitation agreed upon. Customer agrees to assume the risk of and hold Doodie Calls, Inc. harmless for property damage and personal injuries caused by the equipment, and/or rising out of Contractor's non-negligent acts. Monthly cost based on 28-day cycle. CANCELLATION & DELIVERY POLICY Cancellations that occur once the order has been placed will be subject to a minimum charge of the cost of the mobilization and setup plus the cost of demobilization regardless of the reason for cancellation. If you need to cancel your order, please call Jeff Simmons at 352-551-7941. DAMAGE Customer agrees to pay for any damage to or loss of the equipment, as an insurer, regardless of cause, except reasonable wear and tear, while equipment is out of the possession of Contractor. The cost of repairs will be born by Customer, whether performed by Contractor, or at Contractor's option, by others. Equipment damaged beyond repair will be paid for at the replacement cost. Customer agrees to accept Contractor's decision as to whether damage is repairable. Doodie Calls, Inc. will waive Customer's responsibility for loss of or damage to the rented equipment if Customer chooses to opt in to the Rental Protection Plan and the loss of or damage to the equipment is covered under those terms and conditions. Thank you for the opportunity! ACCEPTANCE You are hereby authorized to furnish all equipment and labor required to complete the services described in the above proposal, for which the undersigned agrees to pay the amount stated in said proposal and açcording to the terms thereof. Mih Customer dalas Date Doodie Calls, LLC. PO Box 337, Osprey, FL 34229 - 813-800-7667 DATE: 6/23/2025 CAMGOOIPOER www.doodie-call.com QUOTE #: DC062325P MISSION #: DOODIE CALLS PROPOSAL Customer Name Brenda Ash Customer Company City of Apalachicola Billing Address 192 Coach Wagoner Blvd. Apalachicola, FL 32320 Phone Email astelatissstlaee Delivery Address TBD Delivery Date 6/24/2025 Pickup 6/27/2025 QTY Item Description PRICE PER TOTALCOST DAY Two 6000 Gallon Potable Water Tanker 4 Truck (One with Operator,8effucktoau $8,000.00 $32,000.00 oflce DD 4 Shower Trailer $3,975.00 $15,900.00 4 Laundry Trailer $3,975.00 $15,900.00 TOTAL 4-DAY PRICE $63,800.00 TOTAL MOBILIZATION AND DEMOBILIZATION $0.00 TOTAL COST $63,800.00 TERM & CONDITIONS If you are a new customer, please fill out the credit card authorization form attached and business license number. By signing this proposal both parties agree to abide byi the terms and conditions outlined in proposal. Doodie Calls, Inc. agrees to supply the sanitation agreed upon. Customer agrees to assume the risk of and hold Doodie Calls, Inc. harmless for property damage and personal injuries caused by the equipment, and/or rising out of Contractor's non-negligent acts. Monthly cost based on 28-day cycle. CANCELLATION & DELIVERY POLICY Cancellations that occur once the order has been placed will be subject to a minimum charge of the cost of the mobilization and setup plus the cost of demoblization regardless of the reason for cancellation. If you need to cancel your order, please call Jeff Simmons at 352-551-7941. DAMAGE Customer agrees to pay for any damage to or loss of the equipment, as an insurer, regardless of cause, except reasonable wear and tear, while equipment is out of the possession of Contractor. The cost of repairs will be born by Customer, whether performed by Contractor, or at Contractor's option, by others. Equipment damaged beyond repair will be paid for at the replacement cost, Customer agrees to accept Contractor's decision as to whether damage is repairable. Doodie Calls, Inc. will waive Customer's responsibility for loss of or damage to the rented equipment if Customer chooses to opt in to the Rental Protection Plan and the loss of or damage to the equipment is covered under those terms and conditions. Thank you for the opportunity! ACCEPTANCE You are hereby authorized to furnish all equipment and labor required to complete the services described in the above proposal, for which the undersigned agrees to pay the amount stated in sald proposahand according to the terms thereof. lol : aala5 Customer Date Doodie Calls, LLC. PO Box 337, Osprey, FL 34229 - 813-800-7667 DATE: 6/18/2025 OAAGOO.POD www.doodle-calk.com QUOTE #: DC061825P MISSION #: DOODIE CALLS PROPOSAL Customer Name Brenda Ash Customer Company City of Apalachicola Billing Address 192 Coach Wagoner Blvd. Apalachicola, FL 32320 Phone Email ennlferd@frankincounty/lorida.com Delivery Address TBD Delivery Date 6/19/2025 Pickup 6/23/2025 PRICE PER QTY Item Description TOTAL COST DAY Three 6000 Gallon Potable Water Tanker 4 Truck (One with Operator) & Truck Load $12,000.00 $48,000.00 of Ice 5 Laundry Trailer $3,975.00 $19,875.00 5 Shower Trailer $3,975.00 $19,875.00 1 Mobilization $4,000.00 $4,000.00 1 Demobillzation $4,000.00 $4,000.00 TOTAL 5-DAY PRICE $87,750.00 TOTAL MOBILIZATION AND DEMOBILIZATION $8,000.00 TOTAL COST $95,750.00 TERM & CONDITIONS Ify you are a new customer, please fill out the credit card authorization form attached and business license number. By signing this proposal both parties agree to abide by the terms and conditions outlined in proposal. Doodie Calls, Inc. agrees to supply the sanitation agreed upon. Customer agrees to assume the risk of and hold Doodie Calls, Inc. harmless for property damage and personal injuries caused by the equipment, and/or rising out of Contractor's non-negligent acts. Monthly cost based on 28-day cycle. CANCELLATION & DELIVERY POLICY Cancellations that occur once the order has been placed will be subject to a minimum charge of the cost of the mobilization and setup plus the cost of demobllization regardless of the reason for cancellation. If you need to cancel your order, please call Jeff Simmons at 352-551-7941. DAMAGE Customer agrees to pay for any damage to or loss of the equipment, as an insurer, regardless of cause, except reasonable wear and tear, while equipment is out of the possession of Contractor. The cost of repairs will be born by Customer, whether performed by Contractor, or at Contractor's option, by others, Equipment damaged beyond repair will be paid for at the replacement cost. Customer agrees to accept Contractor's decision as to whether damage is repairable. Doodie Calls, Inc. will waive Customer's responsibility for loss of or damage to the rented equipment If Customer chooses to opt in to the Rental Protection Plan and the loss of or damage to the equipment is covered under those terms and conditions. Thank you for the opportunity! ACCEPTANCE You are hereby authorized to furnish all equipment and labor required to complete the services described in the above proposal, for which the undersigned agrees to pay the amount stated in saldproposal andaçcording to the terms thereof. tAd a Wa as Customer Date APALACHICOLA CITY COMMISSION REQUEST FOR BOARD ACTION Meeting Date: July 8, 2025 - Regular Meeting 1. SUBJECT: Extension of Continuing FDEP Compliance Services with Dewberry AGENDA INFORMATION: Agenda Location: NEW BUSINESS Item Number: 2 Department: Management Presenter: BRIEF SUMMARY: A letter dated June 19th from Dewberry is an extension request by Dewberry Engineering Inc. to continue to perform compliance activities on behalf of the City of Apalachicola with the Florida Department of Environmental Protection's (FDEP's) wastewater and potable water programs. The cost to continue these compliance services is in an amount not to exceed $25,000. RECOMMENDED MOTION AND REQUESTED ACTIONS: City Commission motion to approve extending Dewberry Engineering's FDEP Compliance Services. FUNDING SOURCE: City enterprise utility fund accounts. ATTACHMENTS: June 19th letter from Dewberry Engineering. STAFF'S COMMENTS AND RECOMMENDATIONS: Recommend approval. Dewberry Engineers Inc. 850.227.7200 Dewberry 324 Marina Drive 850.227.7215 fax Port Saint. Joe, FL32456 www.dewberry.com June 19, 2025 VIA Email at mbrllharl@clyofapalachicola.com City of Apalachicola Michael Brillhart, City Manager 192 Coach Wagoner Blvd Apalachicola, FL 32320 RE: Task Order for Wastewater and Potable Water Systems Compliance Services Additional Services Dear Mr. Brillhart, As you are aware, Dewberry has been assisting the City in its efforts to gain compliance with FDEP's wastewater and potable water programs. Continued effort is still required to ensure compliance with the warning letters, potable water compliance, and the wastewater administrative final order. To continue assisting with wastewater and potable water compliance, Dewberry proposes to provide compliance services to the City of Apalachicola on an hourly basis with a Not-to-Exceed amount of $25,000. This a task assignment is in accordance with our existing Continuing Engineering Services contract. If additional services are required and deemed necessary by the City, those fees can be negotiated at the appropriate time. If this proposal is acceptable to the City, please execute the Task Order (Exhibit A) and return to our Port St. Joe office. Should you have any questions or comments concerning this project, feel free to contact me at (850) 693-2181. Sincerely, Josh Baxtey, PE Senior Associate, Branch Manager City of Apalachicola Task Order Professional Services for Compliance Assistance June 19, 2025 EXHIBIT A APALACHICOLA WASTEWATER AND POTABLE WATER SYSTEMS COMPLIANCE SERVICES PROFESSIONAL ENGINEERING SERVICES This Task Order is for the purpose of Dewberry (DEI) as the ENGINEER to provide professional services for the City of Apalachicola (City) to assist the City with wastewater and potable water systems compliance. These services are proposed to be completed in accordance with the terms of the continuing services contract between the City of Apalachicola and Dewberry Engineers, Inc. SCOPE OF SERVICES Dewberry shall continue the review the compliance status of the wastewater and potable water systems and coordinate meetings with FDEP and/or EPA, as needed. Dewberry will attend regulatory enforcement meetings and will review site nspections. Dewberry will prepare correspondence and documents, as well as assist City staff with regulatory compliance for the following items: Water Plant Compliance Activities WWTF Compliance Activities WWTF Final Order Quarterly Reports Response to additional FDEP Action Items EXCLUDED SERVICES The following services are not included in this Task Order: Design or construction services Development of an Operation and Maintenance Manual Preparation of monthly or quarterly reports Lab or sampling fees PROFESSIONAL SERVICE FEES Dewberry proposes to provide these services on an hourly basis with a Not-to-Exceed amount of $25,000.00. If additional services are required beyond this amount, Dewberry will provide the City with a task order for additional services. DEWBERRY CITY OF APALACHICOLA 324 Marina Drive 192 Coach Wagoner Blvd Port stJoe, FL/ 32456/ Apalachicola, FL 32330 By: By: Name/Title: JoshBaxley, P.E., Branch Manager Name/Title: Michael Brillhart, City Manager Shannon Witnessed: Renfro Witnessed: Date: 25 6/14 Date: APALACHICOLA CITY COMMISSION REQUEST FOR BOARD ACTION Meeting Date: 7/8/2025 SUBJECT: Final Approval of the Evergreen Solutions-Compensation and Classification Study AGENDA INFORMATION: Agenda Location: UNFINISHED BUSINESS Item Number: 1 Department: ADMIN Presenter: Chris Holley BRIEF SUMMARY: RECOMMENDED MOTION AND REQUESTED ACTIONS: Adoption of salary study and approval of salary ranges. FUNDING SOURCE: N/A ATTACHMENTS: Evergreen Salary Chart STAFF'S COMMENTS AND RECOMMENDATIONS: Approve. APALACHICOLA CITY COMMISSION REQUEST FOR BOARD ACTION Meeting Date: 7/08/2025 SUBJECT: Mediation Settlement Agreement AGENDA INFORMATION: Agenda Location: UNFINISHED BUSINESS Item Number: 3 Department: Legal Presenter: Daniel Hartman, City Attorney BRIEF SUMMARY: A mediation was conducted on May 29, 2025 in Case No.: 2024 CA 0030 = City V. Denton Cove Ltd. The City sued Denton Cove seeking their promised contribution toward upgrades to the IGA Lift Station. The City attorney and City Manager attended the mediation on behalf of the City. At mediation agreement was reached in which Denton Cove was to pay the City $70,000. The settlement amount will not cover all upgrades necessary at the lift station. Subsequent to mediation Denton Cove submitted an Amended Mediation Agreement for consideration which contains a revision providing for a 60 day period of time to apply for funding from the Florida Job Growth Grant Fund, section 288.101, F.S. The application for funding would seek funds sufficient to cover both the IGA lift station upgrades and cost associated with the GST Aerator. If the Grant application is denied or not granted in the 60 day period Denton Cove will pay $70,000.00 to the City. The City engineer and Grant coordinator would provide all information requested by consultant paid by Denton Cove in order to prepare and submit the application. If the Grant is approved for an amount in excess of $70,000.00 Denton Cove's obligations under the Agreement will be deemed satisfied. RECOMMENDED MOTION AND REQUESTED ACTIONS: 1. Motion to approve the Amended Mediation Agreement 2. Motion to approve submittal of a Grant Application pursuant to section 288.101, F.S. seeking funding for IGA lift station upgrades and GST Aerator replacement. FUNDING SOURCE: N/A ATTACHMENTS: N/A STAFF'S COMMENTS AND RECOMMENDATIONS: IN THE CIRCUIT COURT OF THE SECOND JUDICIAL CIRCUIT, IN AND FOR FRANKLIN COUNTY, FLORIDA CITY OF APALACHICOLA, Plaintiff, VS. CASE NO.: 2024 CA 000030 DENTON COVE, LTD., A Florida Limited Partnership, Defendant. AMENDED MEDIATION AGREEMENT The parties to the above referenced cause submitted their issues to mediation and agree as follows: 1. Defendant, DENTON COVE, LTD., A Florida Limited Partnership, agrees to work with Plaintiff, CITY OF APALACHICOLA, FLORIDA to apply for a grant from the Florida Department of Commerce under Section 288.101, Florida Statutes, to pay for the required upgrades to the IGA Lift Station (the "Application"). The grant Application will include application for funding related to the aerator replacement required by the water system as well. 2. If the Application is GRANTED for the upgrades to the IGA Lift Station, in an amount equal to or greater than $70,000.00 such approval will be deemed a full and complete settlement of all matters. Defendant shall have sixty (60) calendar days from the ratification of this Agreement by the City Commission to apply and obtain approval of such grant Application. 09380031200803114944030v4 3. If the Application is DENIED, or not approved within the sixty (60) day period, Defendant agrees to pay to Plaintiff, SEVENTY THOUSAND DOLLARS ($70,000.00) for a full and complete settlement of all matters. 4. Plaintiff shall execute a complete release to be prepared by counsel for Defendant and approved by counsel for Plaintiff. 5. Upon either the approval of the Application or the payment in paragraph 2if the Grant is denied, Plaintiff shall dismiss this action with prejudice. 6. Defendant shall pay the entire mediator's fees. 7. Each party shall be responsible for their own costs and attorney's fees. 8. Upon approval by the City Commission of this Amended Mediation Agreement, this Agreement shall be in full force and effect. 9. The parties fully understand the terms of this Amended Mediation Agreement, and they are freely and voluntarily entering into it with the full participation of their counsel. DATED this day of July, 2025. CITY OF APALACHICOLA, DENTON COVE, LTD., A Florida Plaintiff Limited Partnership, Defendant By: By: As Mayor As its DANIEL W. HARTMAN, Esquire REBECCA RHODEN, Esquire Attorney for Plaintiff Attorney for Defendant 09380031200803114944030v4 APALACHICOLA CITY COMMISSION REQUEST FOR BOARD ACTION Meeting Date: JULY 8, 2025 SUBJECT: Avenue B runs through homeowner's property at 25 17th Street, Apalachicola, FL 32320 AGENDA INFORMATION: Agenda Location: UNFINISHED BUSINESS Item Number: 4 Department: Planning & Zoning Presenter: Dan Hartman BRIEF SUMMARY: My husband Carl and I have lived in Apalachicola for 30 years. For the last 20 years, we have been living at 25 17th Street, Apalachicola, 32320. When we purchased the property we were made aware that AVENUE B runs through the middle of our property, and that it was officially abandoned". Previous mayors, Howell, Johnson and Begos, deemed it 'abandoned" and all three came on site. Rhonda Skipper and Terry Tipton are also well aware and we have had the square footage reduction in taxes for 20 years. We understand that this is the tax payers land. We have the paperwork and figures for maintenance of the property for 20 years. We have been generous stewards to this land and would and happy to pay the higher tax rate, which will give city more money and clear up this ancient conundrum. Please find below, the survey and site plan on our property, to be clear, where the road to "no where," goes through the middle of our yard. We would like to not have our land divided by city property. Thank you for your consideration. RECOMMENDED MOTION AND REQUESTED ACTIONS: Requestor is seeking official abandonment" of part of Ave B that runs through her property and to purchase said parcel for $1. FUNDING SOURCE: N/A ATTACHMENTS: 1) Boundary Survey STAFF'S COMMENTS AND RECOMMENDATIONS: € JISNOYN - - à C Se Ba 9e 5 S a * e A B S % 3 I o e 5 8 co e 6 8 5 a & N de 8 6 9 5 a * : e A 3 / 5 S &e Se a Va 3 M Ke 3 B 8 - 3 % 3 tz a S a 4 - %% ow d 3 6 X d * 4 B 9 - 9 > € 58 4 A % S & 6 o > - & A o a - 9 e 0o 8 A K 3 2 o # Ba & & 5 S 6/ o, € e à 6 easduak 8 - A - 4 3 p / à 6 4 AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN City of Apalachicola, Florida AND H2 Solutions, LLC THIS AGREEMENT is made this the Ist day of July 2025, by and between City of Apalachicola, Florida (hereinafter referred to as the "City" or "City of Apalachicola"): and H2 Solutions, LLC, the Contractor. WHEREAS, H2 Solutions, LLC is duly experienced in the field of Florida government administration, management and finance; and WHEREAS, in the judgment of City of Apalachicola, it is necessary and desirable to employ the services of H2 Solutions, LLC. NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: PART I- SPECIAL PROVISIONS SERVICES TO BE PROVIDED: H2 Solutions, LLC shall consult, advise and/or assist the City in managing and administering the policies of the City Commission on an interim basis, including but not limited to: Assisting City of Apalachicola in the development of management strategies; and Serving as the interim city manager to administer the operations of the City and perform other administrative duties which are necessary and customary to a city manager, as directed by the Commission when necessary and in compliance with all applicable laws; Assisting City of Apalachicola in the development of management strategies and in the identification and selection of an individual to fill the position of City Administrator or Manager; and Attending other meetings and conferences, and participating in telephone conference calls and webinars, in furtherance of the H? Solutions, LLC's duties under this Agreement, as needed or as requested by City of Apalachicola; Such other tasks as City of Apalachicola or its designee as identified in writing, from time to time may request in connection with the subject matter ofthis Agreement. Agreement Page 2 of 6 It is understood by the City of Apalachicola that it may be necessary to perform services beyond the initial services described above or that additional time may be required to perform the services shown. Should any unforeseen changes in the scope of services arise, the City will be notified of the circumstances and H2 Solutions, LLC will obtain authorization in writing by the City Commission before performance of such services, which are over and above the services described above. NOTIFICATION OF MEETINGS: It is specifically contemplated that H2 Solutions, LLC will make every effort to notify the Mayor and City Commission in advance of any meetings scheduled by H2 Solutions, LLC with local, state, or federal public officials or others with regard to the duties of H2 Solutions, LLC under this Agreement, SO that City of Apalachicola may have a representative present at such meetings if City of Apalachicola wishes to do SO. PAYMENT: Monthly fee of $10,000.00. H2 Solutions, LLC shall submit monthly invoices electronically and such invoices shall be due and payable within fifteen (15)days oft the City's receipt ofinvoice (date of receipt being one business day after the date on which the electronic invoice was sent). Payment will not be made by City of Apalachicola until an invoice is received. The invoices shall include any actual expenses for reimbursement that have been approved and not otherwise paid for by another provision of this Agreement. TRAVEL EXPENSES: City of Apalachicola shall reimburse H2 Solutions, LLC for the cost of all of] H2 Solutions, LLC's travel expenses including hotel, airfare, rental cars and incidental travel expenses, like meals, taxi fares, parking and mileage (at the standard State of Florida mileage rate). All travel expenses must be approved in advance by the City, except that_H2 Solutions, LLC shall be entitled to bill for 48 miles of mileage for each day spent working in Apalachicola. OFFICE AVAILABILITY: H2 Solutions, LLC shall have access to and use of office space, computer access, a landline telephone, and other miscellaneous office equipment, during the regular business hours of City of Apalachicola, at the City's expense to be used exclusively for fulfilling the Contractor's duties under this Agreement. TERM OF AGREEMENT: Upon execution, this Agreement shall remain in effect for a term of one (1) month, commencing on July 1, 2025, and shall continue on a month-to-month basis thereafter, unless and until terminated by either party, and shall expire on June 30, 2026. Either party may terminate this Agreement at any time upon fifteen (15) days notice in writing to the other party. Upon such a termination, H2 Solutions, LLC shall be entitled to such compensation and reimbursement of expenses accrued through and including the day of termination. City of Apalachicola and H2 Solutions, LLC can extend this term for additional service, under the terms and conditions of this Agreement, as mutually agreed to in writing. Agreement Page 3 of 6 PART II - GENERAL PROVISIONS STATUS OF CONTRACTOR: The parties intend that H2 Solutions, LLC, in performing the services specified in this Agreement, shall receive direction from City of Apalachicola as to strategies and goals of H2 Solutions, LLC's duties under this Agreement, and may receive specific requests from City of Apalachicola regarding particular actions which should be made in furtherance of H2 Solutions, LLC's duties under this Agreement, but that H2 Solutions, LLC is acting at all times as an independent contractor and shall have control of H2 Solutions, LLC's business, and the work and the manner in which it is performed. H2 Solutions, LLC is not to be considered an employee of City of Apalachicola and is not entitled to participate in any pension plan, health or other insurance, bonus, or similar benefits City of Apalachicola may provide to its employees. H2 Solutions, LLC shall haveno power to bind City of Apalachicola to any contract or other obligation, and H2 Solutions, LLCi is not authorized to represent that H2 Solutions, LLCis a partner or employee of City of Apalachicola for purposes of entering into contracts or other binding obligations. NON-DISCRIMINATION: H? Solutions, LLC shall comply with all applicable federal, state, and local laws, rules, and regulations in regard to non-discrimination in employment because of raçe, color, ancestry, national origin, religion, sex, age, marital status, medical condition, or physical or mental disability. METHOD AND PLACE OF GIVING NOTICE, SUBMITTING BILLS, AND MAKING PAYMENTS: All notices, bills, and payments shall be made in writing and may be given by personal delivery, by mail or email. Unless otherwise designated in writing by the parties, all notices, bills and payments sent by mail or email should be addressed as follows: Company: City of Apalachicola Att: Mayor Brenda Ash 192 Coach Wagoner Blvd. Apalachicola, FL 32320 850 653 9319 [Contraclee's Phone Number) scummings@ciyolapalachicola.com Contractee' 's Email. Address) Contractor: H2 Solutions, LLC 2480 State Road 30A Port St. Joe, Florida 32456 (850) 519-3887 CHoley88/@gmat.com CONFLICT OF INTEREST: H2 Solutions, LLC is aware of the conflict of interest laws of the State of Florida, Chapter 112, Florida Statutes, as amended, and agrees that it will fully Agreement Page 4 of 6 comply in all respects with the terms of said laws. It is the intention of both City of Apalachicola and H2 Solutions, LLC that H2 Solutions, LLC maintain the highest standards of ethical propriety in connection with its duties under this Agreement, and that H2 Solutions, LLC shall have no conflicts of interest which would give the appearance of any impropriety. Conflict of interest includes, but is not limited to, the appearance of any conflict of interest with any position of City of Apalachicola or any of City of Apalachicola' s interests on any subject matter, whether any such conflict ofi interest be on behalf of any client or on behalf of H2 Solutions, LLC individually. The Contractor represents that it has disclosed, prior to executing this Agreement, all potential conflicts of interest between the interests of City of Apalachicola and any existing clients ofH? Solutions, LLC. In the event that H? Solutions, LLC wishes to be retained by clients other than City of Apalachicola, and the representation of those other clients may present a potential conflict ofinterest with City of Apalachicola, the full scope of such representation and conflicts must be disclosed to City of Apalachicola by H2 Solutions, LLC in advance, SO that City of Apalachicola may determine if the potential conflict of interest is one that it wishes to waive, or if the potential conflict may otherwise be resolved. CONFLICT OF TIME AND AVAILABILITY: It is specifically acknowledged by H2 Solutions, LLC and contemplated by this Agreement that H2 Solutions, LLC be sufficiently available to City of Apalachicola to fulfill its duties under this Agreement as requested by City of Apalachicola. In the event that H2 Solutions, LLC wishes to be retained by clients other than City of Apalachicola and the representation by H2 Solutions, LLC of those other clients will require substantial portions of H2 Solutions, LLC's professional availability during the term of this Agreement, H2 Solutions, LLC shall advise City of Apalachicola in advance of being retained by such other clients SO that City of Apalachicola may determine the potential for conflict between H2 Solutions, LLC's duties under this agreement and the duties requested by other clients, and the parties may resolve any concerns which arise. JURISDICTION: This Agreement and its performance and any suits and special proceedings under this Agreement shall be construed in accordance with the laws of the State of Florida. In any action, special proceeding or other proceeding that may be brought arising out of, in connection with, or by reason of this Agreement, the laws of the State of Florida shall be applicable and shall govern to the exclusion of the law of any other forum, without regard to the jurisdiction in which the action or special proceeding may be instituted. VENUE: H2 Solutions, LLC and City of Apalachicola acknowledge that for any and all legal action regarding this Agreement, the venue will be in Franklin County, Florida. INDEMNIFICATION: H2 Solutions agrees to indemnify and hold harmless the City from and against all claims, damages, liabilities or suits of any nature whatsoever (including reasonable outside attorneys' fees) arising out of, because of, or due to the breach ofthis agreement by H2 Solutions, or due to any negligent act or occurrence of omission or commission of H2 Solutions. The City shall, at its sole option, provide a (joint) defense to any third party claims against H2 Solutions, the City or both, at the City's sole cost. Each party agrees in either case to make itself reasonably available and fully cooperate with the other party in the defense of any such claim. H2 Solutions, LLC acknowledges that ten dollars ($10.00) is good and sufficient consideration for this indemnification and joint defense obligation of each party. Agreement Page: 5 of 6 CONSTRUCTION OF AGREEMENT: Each party to this Agreement acknowledges that it has had the opportunity to review this contract and consult with legal counsel regarding its terms, and each party agrees that neither party will be considered the drafter of this Agreement for purposes of legal construction in the event of any dispute. ENTIRE AGREEMENT: This Agreement is acknowledged to constitute the entire agreement and understanding between the parties, that the provisions of this Agreement supersede any prior oral or written agreements, communications, or understandings between the parties, and that any other oral or written representations made by either party prior to execution ofthis Agreement are hereby merged into this Agreement, or otherwise are void and unenforceable. SEVERABILITY OF PROVISIONS: In the event that any portion of this Agreement is deemed unenforceable by a court of competent jurisdiction, the remaining portions of this Agreement shall be deemed to survive as if the unenforceable provision had not been included, unless such a construction would cause this Agreement to fail ofi its essential terms. IN WITNESS WHEREOF, CITY OF APALACHICOLA, FLORIDA and H2 SOLUTIONS, LLC have caused this Agreement to be executed on the date first mentioned above. CITY OF APALACHICOLA, FLORIDA Agreement Page 6 of 6 By: Brenda Ash, Mayor, City of Apalachicola H2 SOLUTIONS, LLC By: Chris Holley, H2 Solutions, LLC 15 CITY OF APALACHICOLA Aast City Manager Report 7/08/25 Ongoing Projects and Major Activities: Odor Scrubber The odor scrubber equipment was ordered for $221,000, with a separate order for the mixer that came in at $40,363 = installation is still estimated at $198,000 pending a site visit to confirm. Out of the $500,000 approved as an emergency expenditure - the incurredanticipated spending on this issue is $459,363. The scrubber is being manufactured and is expected to be completed by end of July with installation to begin between August and September after a 30-day inspection window. The city has received $210,000 from insurance. FEMA assistance was requested. CDBG - Small Cities Application Public Hearing The city held aj public hearing on a CDBG Small Cities Program application specific to the rehabilitation of three drinking water wells. The hearing was held on April 22nd at 1 p.m. The grant application funding request is in the amount of $344,250 ($114,750 per well) and would include the installation of Aqua Freed carbon dioxide and water treatment technology to remove mineral deposits and biological buildup at each water-bearing zone. The city has submitted the application in May and is now awaiting an eligibility determination from the Department of Commerce. This is a high priority project. The city is also applying for Hurricane Helene US EPA Supplemental Appropriations grant through the FDEP. Under the Drinking Water Act provisions. Gabby with Dewberry in Orlando is the grant writer. Splash Pad - Temporary Closure The Splash Pad at the City Hall Complex will remain closed until further notice due to excessive water consumption. The Water Crew is actively flushing hydrants to mitigate the sulfur odor caused by the absence of an odor scrubber, further increasing water demand. The splash pad requires 30,000 to 40,000 gallons of water per day, which if opened would place a significant strain on the City's water supply. Until the odor scrubber is installed and fully operational, reopening the splash pad is not feasible. The City is actively working to resolve this issue as quickly as possible. U.S. Coast Guard Property U.S. Coast Guard (USCG) property on Water Street was supposed to have been placed under the ownership of the City of Apalachicola since the M0034 Riverfront Project was awarded in 2022. However, the USCG stated that this process could take up to 2 years from the starting point. Ownership of the parcel is causing issues with DEP Permits for this project. Staff filed a 'real property outgrant request form' with the USCG in hopes of approval for permitting and construction for the needed repairs during the life of the CDBG-DR program. Waiting for a response from either the USCG Office in Miami or District 8 Headquarters in New Orleans. Lobbyist Kate DeLoach is working with federal and state legislators on this matter. Reserve Fund = SBA At the March 2025 meeting the City Commission approved up to $500,000 from a reserve fund to place the order for the odor scrubber fabrication. The city is exploring funding options to replenish this spending from the reserve account through FEMA, grants, or a FL Rural Water USDA loan. The city did receive a check in the amount of$221,000 from the insurance carrier FMIT. All Hurricane Michael projects have not been closed out yet. And FEMA could request partial payments back on some ofthis funding during the closeout process. The city should be concerned about allocating any more funding from this account until funding has been secured to replenish it. It may also be possible to apply for funding Incorporated li8g1-OnefFloridas Oldest Historic Seaports assistance through a recently enabled 2025 State Revolving Fund Supplemental Appropriation specific to Hurricane's Helene and Milton. Grant Coordinator Position City Grant Coordinator, Leslie Glaze, has been working and communicating with the various state agencies where city grants have been appropriated. Ms. Glaze is currently serving in a 25 hour/week part-time capacity. City Planner Position Staff from the Apalachee Regional Planning Council (ARPC) are currently performing general planning consultant services as a short-term contractor. The city planner position can be discussed with Commissioners during the upcoming FY 2025/26 budget development process. Building Official Vacancy The Building Official position is still vacant - City Manager needs direction on a dollar amount to advertise for this position. The previous budgeted amount for this position was $60,000. Does the City want to advertise an RFQ for building official services? Currently, a part-time certified building official is being used. TEAM Franklin A meeting OfTEAM Franklin is being held on May 28th to discuss ongoing progress in planning for continued workforce housing planning and construction within the county. 1 Bay Avenue = City Hall Relocation Staff has met with a representative of the USDA - Rural Development Office in Marianna to discuss a loan application process for required renovations to the Community Center building. We are also looking at commercial bank loan options as well. Hammond Design Group is currently preparing conceptual interior design options for review by staffand recommendation to the City Commission. Construction Projects - Timelines: African American Museum - Architect is revising the construction Bid specifications Discussion and potential award at July Commission meeting Contract in August 2025 Construction Could begin in September 2025 Construction Complete August 2026 Lafayette Park Tree Planting Project - Under Contract Contract signed March 2025 Planting to begin during the Fall planting season, Scott Davis with Tree Commission is best contact. Completion by end ofNovember 2025 Supplemental Watering 60-Day Grow-In Period Staff to resume Watering after 60-Day Period CDBG-DR Riverfront Project Waiting to Bid [Andiers Pier, U.S. Coast Guard Property, VFD Building Demolition and Reno into Parking Area, Popham Building Demolition, and Sidewalks and Lighting] Pending Permitting Approval (SHPO, DEP, USACE) - Bidding to commence 60-days from approval Could bid in July. Felicity Edwards with Gouras is the grants administrator. Contingent Start Date: September 2025 Contingent Completion: February 2026 or later? CDBG-DR Hill Project - Waiting to Bid [Sidewalks & Lighting] Bidding July 2025 Contingent Start Date: September 2025 2 Incorporated 1831 - One ofFlorida's Oldest Historic Seaports Contingent Completion Date: December 2025 CDBG-DR Stormwater Avenues - Waiting to Bid [Repairs and upgrades for the avenues stormwater drainage system] Bidding July 2025 Construction Begins September 2025 Construction Complete March 2026 TBD Projects: See "Monthly Grant Report" for more information on these projects: Avenue H Parking Lot - funded Fire Hydrant Installation RFP in July HCA (Harrison-Raney Building) Phase II - speak with Cindy C. Stormwater Repairs Resilient Florida 24SRP65 - Avenue B designed; ready for construction Wastewater Treatment Plant Phase 1 - Pending DEP Approval to Bid Old City Hall Phase III and IV - permit approved. Ready for construction. Speak with Cindy C. Bodiford Park Dock Repair - Scipio Creek Marina Finger Docks Repairs V Pier Dock Repair - City received bids for April 24th bid opening. Dewberry Engineering reviewed submittals and recommended H.G. Harders and Son, Inc. with a base bid in the amount of $793,068. Still looking at either FEMA or Tourist Development Council funding assistance Highest Priority Activities as Recommended by City Manager: Install new water tower Odor Scrubber/Aerator - ECS Environmental (Belton, TX) should have it manufactured sometime in July with delivery in July/August. SGS Contracting Services Inc., High Springs, FL is the selected contractor for the installation. Install carbon dio.ide injectors for the three drinking water wells Dewberry Engineering has submitted a grant application to FDEP. HUD Office in Tallahassee is also looking into emergency funding under the Hurricane Michael account. New well #8 would help in balancing the water capacity needed to offset losses in the other three wells during drought or well maintenance events. working with NWFWMD in getting the new well approved. Need another elevated Water Tower. Only one small tower is in operation. Dewberry Engineering has submitted a funding request under the US EPA Supplemental Drinking Water Act grant through the FDEP. Install the new electrical panel at Scipio Creek Marina. Under Electrical Design with Mike Cates. Determine the future of the city owned building located at 192 Coach Wagoner Boulevard. Budget: Recommend preparing a fiscal year 2025-2026 budget at a local millage rate of 8.7500. This would allow for staff pay increases and better operations. Implement applicable utility rate increases on a more consistent/annual basis. Utility connection/tap fees need to be increased comparably to other communities in the region. The Florida Rural Water Authority (FRWA) is working on a rate study for presentation to Commissioners in July or August. Personnel: Current Finance Director is not getting the end-of-month financial report and general ledger completed as needed and required. The current Accounts Payable clerk is on health-related work leave. Her physician is supposed to provide a work-related medical evaluation and recommendation is July. However, an Accounts Payable Clerk recruitment could begin in mid-July. The current Finance Director has extended her FRS Drop status. The city should begin recruiting a new Finance Director during fourth quarter of 2025 or early 2026. 3 Incorponitedi8gl-Oneg ofFlorida's Oldest Historic Seaports A new Public Works Supervisor needs to be installed. The current Public Works Superintendent lacks the skills to successfully perform the duties ofthe position. His current role can be changed to a Supervisor position. A new maintenance staff person is needed in the water and sewer distribation/collection system division. Current Code Enforcement Officer was directed in May and June to be more proactive in their role of exterior property inspection and collaboration with the community. The County has expressed interest in assisting the Code Enforcement Officer in training and property inspection along with the Florida Health Department - Apalachicola Office. The city should use the Franklin County magistrate for violations adjudication. 4 Incorporated 1837 a One ofFlorida's Oldest Historic Seaports 3 CITY OF APALACHICOLA CITY CLERK'S DEPARTMENT REPORT June 2025 Processed and mailed out utility bills before the end of the month Training New-Hire, Alayna Smith as the new front office Receptionist/Desk Clerk Training former receptionist for Utility Billing position Applied late payment penalties Completed Billing Clerk's monthly tasks and conducted account audits Compiled agenda packets and emailed to Commission and City Attorney. Notified 2K Web Group to upload meeting agenda packets to website and post meeting dates and times to website. Assisted customers with cemetery items, utility bill questions and payments, garbage/yard trash complaints, public records request, golf cart decals, Battery Park ramp stickers, business licenses, and other miscellaneous duties. Processed ACH billing Processed adjustment requests and refund requests Completed tasks assigned by the City Manager and Mayor. Fulfilled 3 Public Records Request; 6 open requests Completed and mailed general monthly billing. Assisted Staff with various issues and project reporting. Assisted employees with HR related issues Responded to emails and fulfilling requests that requires research Additional tasks related to maintaining the Clerk's Office and overseeing Utility Billing Grant Report June 2025 Applications - Pending Results: 1. DEP - Resilient Florida - Wastewater Treatment Plant Phase II a) An application requesting the funding for Package B (refer to 22SRP17 + WG038) is being drafted. This program begins accepting applications July 1, 2025. City will be applying for all funding needed to complete the WWTP. 2. FDOT - M-SCOP Commerce Street Avenue F- Avenue G a) An application requesting improvements along Commerce Street from Avenue F to Avenue G in the amount of $547,759.64 was submitted on 3/13/25 to FDOT. If funded, this project would fund the design work and construction work needed to restore and restripe the existing roadway. The underground infrastructure would be replaced as needed. b) Deemed as a complete application by FDOT on 5/9/25. 3. Small Cities CDBG Program - Well Rehabilitation a) An application requesting $344,250 to rehabilitate the City's three wells was submitted on 9/13/24 to the Commerce RIF program - this project was not funded, but Commerce staff reached out to inform us that this project might be a good fit for the Small Cities CDBG program. Eligibility is currently being determined - the City does not inherently meet the program eligibility requirements but might be able to through a sample survey. b) The specific technology requested would allow for quicker repairs and lessen the risk of future boil water notices. This grant will not be funded under this opportunity. It is being wrapped up in M0034. See below. **Weare amending our application for this funding due to the water crisis, DOC & CDBG is helping the Cityapply for quick funding ofapproximately $350,000 for the Retrofit ofthe Wellsa and the Initial Cleaning ofthe Wells with Carbon Dioixde Injections which is Step 1 ofthe Water Quality Project. A new application for approximately $13-14 million with DOCwl be completedwith Dewberryin. Julywhich wouldfund thesubsequent: steps. Funded Applications: 1. DHR = 2025-26 Special Category - Phase II HCA (Harrison-Raney Building) mitigation/repair. $350,000 (City Cash Match $21,875) FUNDED a) 2025-26 DHR: Special Category grant request for Phase II to complete additional repairs to HCA currently being drafted and was submitted by June 3, 2024. Phase Il to complete repairs not funded in Phase I and will include windows, doors and additional masonry work. b) Application submitted for consideration - $21,875 cash match is obligated under the application as approved at the 6/4/24 CC meeting. c) FUNDED - HCA phase II application was reviewed and ranked favorably during Nov. 19 Florida Trust Board Meeting. Trust board recommended funding: Funding is pending legislative budget approval (Spring 2025). d) Special Category not funded this year but will most likely be allocated before 2028. 2. FDACS: 1. UCF-C Grant Program - Lafayette Park Tree Canopy ImprovementsProlect $10,000 + $10,000 City Match (32077) a) An application requesting funding for the planting of 34 trees in Lafayette Park was submitted 7/18/24. The project was funded and the agreement from FDACS was executed mid-March. The work 1 was bid out competitively and awarded to Gulf Coast Landscaping & Supply - contract has been drafted and signed by all parties tree planting should be underway ASAP. b) This project was bid out for the Spring planting season and the chosen contractor was unable to supply all of the species in time to plant. Planting has been postponed to the fall season, pending the original contractor meeting the fall planting dates. c) Contact with Contractor in July 2025 to ensure supply and pricing aligns with signed contract. d) Contacted with Contractor to check on supply and pricing. If we can't align, we will re-bid in August for Fall planting. e) New Florida Forest Grant will be opening this Fall for trails and tree survey. City plans to apply. FDOT: 1. SCOP - Leslie Street $610,169.30 (G2N05) a) This project will remedy the underground issues, resurface the entire street length, and obtain new road signs based off engineer's estimate and recommendations. Engineering firm, Dewberry, has completed the plans and they were sent to FDOT for a final review prior to procurement - 5/23/24 the plans were approved and advertisements for procurement were scheduled in The Times and The Tallahassee Democrat. b) City procured North Florida Construction for the construction work 7/25 - CEI was awarded to Urban Catalyst Engineering. c) CONSTRUCTION START DATE WAS SEPTEMBER 9thl Construction in progress during construction it was discovered that the stormwater pipe is made of terra cotta. City has requested a change order to replace the terra cotta with a new concrete pipe to prevent any future issues. Brick manholes were also discovered, and an additional change order has been requested to replace them while they are exposed to avoid disrupting the street in the future. Once approved by FDOT, this project will move forward. d) A second change order was approved in March 2025 for additional curbing and final work needed. e) Striping to be completed by 3/28! The City is holding a Ribbon Cutting for the Reopening of Leslie Street on Monday, 3/31, at 10AM on Leslie Street! f) Close Out in progress reimbursement filed on 5/23/25! g) CLOSED OUT - 6/2/25. h) Waiting for final reimbursement check for closeout form to be completed and sent to the Program Manager, Vickie Kent at DOT. i) Reimbursement Check received and closeout report completed and submitted! DEP: 1. Resilient Florida - Critical Asset Flood Management $2,403,500 (24SRP65) a) This grant will complete identified drainage projects in the city that have been documented but not funded by other sources. Funds will repair known nuisance flooding drainage issues in 29+ locations throughout the city. The City of Apalachicola Critical Asset Flood Mitigation Projects include the replacement and retrofit of pipe systems at multiple roadway intersections, addition of inlets, pipes, water quality vaults, crown reconstruction, and construction of roadway conveyance system. DEP has tentatively scheduled a site visit in October. b) Bay Media Services was awarded a contract for administering this grant at the June City Commission meeting. c) Baskerville Donovan Inc was scored highest and selected by City Commission to negotiate engineering services. 10/24 d) Negotiations with Baskerville Donovan were unsuccessful. All bids were rejected, and staff has modified scope based on field visit with DEP and is advertising new RFQ for engineering services. e) The modified scope was readvertised, and three firms submitted qualifications: Dewberry Engineers; Anchor CEI and Inovia Consulting Group. Staff ranked the three based on criteria including experience with related projects, qualifications and availability of staff, demonstrated ability to meet schedules and pricing constraints. The firms were ranked in order: Inovia, Dewberry, Anchor. A Board Action Request to the Commission to enter into negotiations with the highest-ranking firm has been drafted. 2 f) Inovia Engineering firm was ranked highest and selected by the City Commission. Staff met with Inovia on March 21 and conducted a site visit. Pending proposal submittal. g) Contract signed - project underway! h) Inovia Engineering firm signed contract and have begun work. Staff is currently working to modify DEP grant language to include provisions for engineer planning and design - existing contract only references construction. i) Kick-Off Mtg on 6.4.2025 with Inovia, City, and Bay Media to discuss grant program, requirements, and site visit for each location. j) Proposed work for the next reporting period: Surveying to be completed and required permitting to be completed by end of December. k) Actual/Estimated construction start date: 01/01/2026 and Actual/Estimated project completion date: 09/30/2026. 2, Resilient Florida Planning Grant - COA/ Adaptation Plan $67,000 (24PLN12) a) This award is funding for preparing an infrastructure plan for flood protection. The City of Apalachicola will complete the City of Apalachicola Adaptation Plan Project to include an Adaptation Plan consistent with the Florida Adaptation Planning Guidebook. The project will include public outreach and stakeholder engagement. Agreement signed 3/20/24 and project procurement is underway. b) Bay Media Services was awarded the contract for this scope of work at the June 2024 City Commission meeting. 1Workshop is planned for later this fall, following completion ofVulnerability Assessment. c) Project pending completion of VA update (April 2025). d) Completion of Task 1: Public Workshop completed as part of April 8 Vulnerability Analysis workshop and presentation of Focus Area Priorities for Adaptation planning. e) Direct payment authorization request received on approved for Resilient Florida Grant Agreement No. 24PLN12 06/10/2025. f) Amendment 2 for the Task Extension has been approved. 3. Resilient Florida = Comprehensive Vulnerability Assessment $272,500 (22PLN10) a) The City of Apalachicola will conduct the City of Apalachicola Comprehensive Vulnerability Assessment project to include an update to the 2017 Vulnerability Assessment. This includes the impact of sea-level rise, storm surge, and rainfall flooding. The impacts of flooding will be projected and mapped over a planning horizon that extends to 2070. Critical assets, vulnerable infrastructure, and historic properties at risk will be identified. Comprehensive plan amendments to comply with the Peril of Flood statute and adaptation strategy recommendations will also be included in the Project. $200,000 in supplemental funding was awarded as part of the VA help resolve identified data gaps and will result in the City digitizing its infrastructure facilities including water distribution lines, sewer and stormwater. b) Data Gap infrastructure mapping 100% complete. Exposure Analysis 100% complete. Sensitivity Analysis 100% complete. Focus Area Identification 100%. The updated VA is expected to be completed by the end of March with a presentation to the commission April 8. c) All deliverables complete and have been submitted and approved except for the GIS Files. Currently working on modifying GIS files to meet DEP impact analysis requirements. 4. Resilient Florida - Wastewater Plant Repairs $13,381,516 (22SRP17) + SLFRP - WWTP Headworks & SBR Relocation, Replacement and Upgrades for Advanced Wastewater Treatment $5,551.875 (WG038)= Total $18,933,391 for WWTP Relpration/Repkarement a) These grants combined are to replace and repair critical wastewater facility components and to relocate the facility to ensure it is out of the flood zone. The project will ensure that the City is storm ready for years to come! b) The project is at 85% design and the permit applications have been submitted and is currently sitting 3 at 60% complete. Currently, final design is underway which includes biological process modelling, and process equipment selection. c) DEP is creating an amendment to WG038 to combine the budget into one line item to ensure that there are no issues with the ARPA funding pools in the future. (completed in August 24) d) Pay Request 4 has been submitted to DEP for payment 8/12/24 and has been reimbursed via advanced pay. e) Pay Request 5 submitted December 2024. Updated cost estimates exceed existing funds; Gouras & Associates / Dewberry working with DEP to finalize scope of work to be completed with existing funds and submit additional funding applications. ) New budget split based on cost overruns has been developed by Dewberry Engineering and submitted to DEP for review, the City along with Gouras continue to interface with DEP to solidify the plan to complete WG038 before the end of the period of performance and to continue the project via 22SRP17 and additional funding to be secured. g) Completion of plans currently scheduled for March 2025. i. Plan set has been split into 2 phases. Phase 1 can be completed within the current funding allocated to this project - City staff and Dewberry are seeking funding for Phase 2. ii. The plant will be operational after Phase 1 is complete. Phase 2 work will be completed as soon as additional funding is secured. iii. Projected construction start date: May 2025 - PENDING DEP APPROVAL TO BID iv. Projected initiations of operations date: December 2026 V. Projected construction end date: December 2026 h) Phase 1 Update: Phase 1 update is scheduled for completion by end of June 2025, according to engineer's updates. Upon receipt, the bid package will be submitted to DEP for review, after which time the package will be ready to bid. i) Phase 2 Update: Dewberry is working on a new application for Resilient Florida Funding with the grant application window opened from July 1, 2025 - September 30, 2025. The City will submit this application during this timeframe. Florida Commerce IFormerly DEO!: 1. Rural Infrastructure Fund - Water Treatment Plant Improvements, Potable Water Studies $147,000 (D0225) a) This grant will evaluate existing conditions, create an enhanced sampling plan, hydraulic modeling, treatability studies and alternatives analysis. Engineering firm, Dewberry, is in progress and these studies are 45% complete! b) A one-year extension request has been requested to complete this project - it was executed mid- September, and the deadline is now May 2025. Dewberry's work continues. c) The report has been completed! Deliverables and reimbursement requests are being drafted to send into Commerce to close this project out in the coming months. d) Commerce had questions on the final report - Dewberry is reorganizing the report to be more in line with the grant deliverables. e) Project in close out - reimbursement filing in progress! f) Awaiting funding to the City for $147,000. Upon receipt of funding, closing paperwork will be completed and submitted. g) $147K has been received and close out paperwork completed and submitted! 2. Rural Infrastructure Fund - Drainage Basin Analysis Phase II + Camera Work of Stormwater Lines $300,000 (D0260) a) This grant will fund an analysis of the drainage basins that border Apalachicola River and Bay. The proposal also includes funding to begin camerawork of the stormwater lines in Phase 1. The project aims to document all stormwater conveyance characteristic, both structural and natural, along with deficiencies of each that have contributed to localized flooding within 18 drainage basin areas totaling 4 310 acres in the city. The City will then prioritize repairs in areas where localized flooding is present and plan for water quality treatment at the stormwater outfalls which discharge into the Apalachicola River and Apalachicola Bay. Basins 11 and 3 were covered by the 2018 grant. This grant application would address the following basins: 1, 2, 4,5,6,7, 8,9 9, 10, 12-19 b) Agreement signed 2/1/24. Grant administration with grant continuing services procurement approved at July City Commission meeting. Task order to engage Dewberry Engineering drafted, currently in review by Florida Commerce. Request for contract extension drafted, pending Commerce approval. c) Contract extension approved 10-14-24. Pending Dewberry mobilization. d) Contractors are currently in the field inventorying the drainage system. According to Dewberry, they are approximately 35% complete. e) Dewberry Engineers will host a. July 8 field analysis kick-off workshop to discuss findings and solicit public input. 3. CDBG-DR - Avenues Stormwater Repair Project $3,891,869 ($29,000 City Cash Match) (M0016) a) This grant is to fund repairs and upgrades for the avenues stormwater drainage system. Dewberry is the engineering firm for this project. b) Quotes received for drainage pipe inspections and route survey. Existing conditions CCTV survey was completed. The engineer received videos and reports which have been analyzed. The engineer worked with contractor to revise scope and cost for drainage pipe survey. c) An amendment request was submitted on 5/10/2024 to add CE&I as a reimbursable task and to extend the period of performance through September 2025. d) Meetings were held with Commerce's consultant (KPMG) to discuss project progress and reiterate that the project must be finalized by 09.30.2025. e) Engineering: i. Engineering: Survey is 100% complete. Design and permitting are 100% complete as of 02.28.2025. The project engineer is developing technical specifications and bid documents. f) Environmental: i. The ERR was certified on 01.02.2025. The Combined Public Notice of FONSI/NOI- RROF/Final Floodplain Notice was posted to the City's website on 01.02.2025 and the City accepted comments through 01.22.2025. FONSI documentation and HUD Form 7015.15 were submitted to Commerce's environmental team on 01.31.2025. Commerce issued environmental clearance, / AUGF on 02,19.2025. g) SCHEDULE: i. Projected Bid Date Begin bidding in June 2025 i. Projected Start Construction: September 2025 ili. Projected Complete Construction: March 2026 h) Plans / drawings were provided to Commerce's environmental team on 04.11.2025 for review. i) Comments were received from Commerce on 04.23.2025. Commerce approved of the revised plans that addressed comments and Florida Commerce's environmental team confirmed that the base bid items in the current project drawings are consistent with the final environmental review record. j) Dewberry is drafting the bid packet for advertisement, and this will be completed by 8/1/2025.. Addition attachments and information completed by Gouras and Associates will be added into the bid documents from Dewberry. Upon receipt of bid package, all documents will be submitted to Florida Commerce's programmatic team for authorization to bid. Projected bid dates are pending Florida Commerce authorization to bid. Concurrently with bidding, additional environmental outreach will begin for alternate items in the bid package. 4. CDBG-DR - Hometown Revitalization (Riverfront) $4,400,000 ($70.000 Private Owner Match + $313,365 City Cash Match) (M0034) a) This grant is to revitalize the businesses and public areas in the riverfront district. This work includes private business's docks along with public docks, sidewalks, lighting, and parking areas. b) Certifications and liability agreements have been distributed to all owners matching funds have been 5 requested from owners 30-days prior to bidding the project. c) The City Commission planned to amend the scope for the Popham Building to just design and partial demolition as the deliverables. After several meetings, Commerce agreed with the scope change presented by the City and it has been incorporated into the scope. d) Meetings were held with Commerce's consultant (KPMG) were held in June to discuss project progress and reiterate that the project must be finalized by 09.30.2025. e) The engineer has continued work on survey drawings, environmental evaluations, permit applications, and preliminary and schematic designs, (Note that construction activities cannot commence until Commerce approves the Environmental Review Record.) The project engineer reported the following for April 2025: i. Plan Set 1: 1. Design and plans for Plan Set 1 along Scipio Creek sites are complete. An Opinion of Probable Costs for Plan Set 1 has been finalized. SUBMITTED to City of Apalachicola. 2. CDBG-DR NEPA Environmental Reviewi is ongoing. 3. Edgewater Group has continued with the environmental permitting process developing permit documentation required for the USACE, Section 10 issues regarding regulated wildlife and State 404 permitting needs. 4.0 Comment responses to RAls from agencies is completed. 5.7 The Cultural Resource Assessment Survey (CRAS) for the Riverfront Revitalization project is completed. TGEA completed an onside evaluation of the final streetscape route. Minor concerns were noted and recommendations for excluding a small area of sensitivity will be provided. 6. Overall, no encumbrances to the project are expected, 7.Participated in meeting to discuss Commerce concerns and actions necessary. 8. Updated plan set to reflect scope removals requested by the City. Resubmitted to the City. ii. Plan Set 2: 1. Design and plan drawings of the proposed Water, commerce and 4th Street upgrades are complete - Signed-Sealed and submitted to City of Apalachicola. 2. Permitting for Plan Set 2 is underway. With 100% Plans submittal, permitting team will finalize the permit submittal for review. 3.F Final geotechnical tasks are completed, and the final geotechnical report and recommendations has been submitted. 4.7 The Cultural Resource Assessment Survey (CRAS) for the Riverfront Revitalization project has completed. 5.No updates for the CRAS for Plan Set 2. 6. Components of Plan Set 2 required modification based on comments from the CRAS team. Some removal of impervious surfaces occurred, and pervious pavement details were modified based on CRAS recommendations. ii. Popham Building: Hammond Design Group (HDG) is 95% on construction documents for the approved deck area at the Popham Building site. HDG is finalizing structural engineer details. iv. Environmental Review Record: EA Form Completion, Wetlands Worksheet Completion, and Floodplain Worksheet completion are scheduled for this week. Final drafts will be submitted to Commerce for review/comment. V. SCHEDULE: 1.Best case August depending on how long environmental clearance and Commerce authorization takes. 2.Letters mailed and emailed to private owners on 5/22/25 requesting their matching funds be deposited to the City by July 1, 2025, or they risk being removed fromi the bid plan sets. 3. USCG Location ownership has not been resolved! City staff requested lobbyist involvement. f) The project engineer reported the following for May 2025 (No Changes since April 2025) i. Plan Set 1: 1.Design and plans for Plan Set 1 along Scipio Creek sites are complete. An Opinion of Probable 6 Costs for Plan Set: 1 has been finalized - Signed-Sealed and submitted to City of Apalachicola. 2.CDBG-DR NEPA Environmental Review is ongoing. 3.Edgewater Group has continued with the environmental permitting process developing permit documentation required for the USACE, Section 10 issues regarding regulated wildlife and State 404 permitting needs. 4.The Cultural Resource Assessment Survey (CRAS) for the Riverfront Revitalization project is completed. TGEA completed an onside evaluation of the final streetscape route. Minor concerns were noted and recommendations for excluding a small area of sensitivity will be provided. 5.Overall no encumbrances to the project are expected. 6.Participated in meeting to discuss Commerce concerns and actions necessary. 7. Plan Set 1 were provided to Florida Commerce on 05.21.2025 for review/comment. ii. Plan Set 2: 1. Design and plan drawings of the proposed Water, Commerce and 4th Street upgrades are complete - Signed-Sealed and submitted to City of Apalachicola. 2. Permitting for Plan Set 2 is underway. With 100% Plans submittal, permitting team will finalize the permit submittal for review. 3.F Final geotechnical tasks are completed, and the final geotechnical report and recommendations has been submitted. 4.The Cultural Resource Assessment Survey Riverfront Revitalization project has completed. 5. Plan Set 2 were provided to Florida Commerce on 5.21.2025 for review/comment. iii. Popham Building: 1.Hammond Design Group (HDG) is 95% on construction documents for the approved deck area at the Popham Building site, HDG is finalizing structural engineer details. 2.Popham Building Plans provided to Florida Commerce on 5.21.2025 for review/comment. iv. Environmental Review Record: EA Form Completion, Wetlands Worksheet, and Floodplain Worksheet comments were received, and all comments are being addressed and are scheduled for resubmission to Florida Commerce in June 2025. Completion of the ERR is pending receipt of USACE permitting and SHPO feedback. vi. USCG Location ownership has not been resolved. City staff requested lobbyist involvement, and we do not have any clarification on this matter. Contacting Army Corps of Engineers to see if they will help with this issue. 5. CDBG-DR - Hill Community Project $935,753 ($910,000 Funded + $25,000 City Cash Match) (M0033) a) This project is to revitalize three (originally 5, now 2) businesses within the Hill through exterior work and renovations each location's scope differs. This project is also to create sidewalks and lighting in the Hill area to spur economic development through walkable connectivity. Gouras and Associates is the grant administrator and CDG is the engineering firm working on the plans. Certifications for the private business owners have been prepared and sent to each owner to ensure that the program guidelines are being met by all parties. b) The City Commission finalized the scope of the Sidewalk & Lighting project at a special meeting on 2/20/24 after workshopping the previously approved scope. The below image shows the final scope of these improvements these are subject to Commerce approval. The cost of materials has increased during the progression of this grant, so the priority for the funding will be sidewalks first with primary focus on MLK and the 8th Street section. Current scope below: c) Florida Commerce and the City held a TA call on 4/29/2024 to discuss scope changes requested by the City. Changes to the sidewalk layout based on public feedback was discussed, as well as structural issues that have been identified for several commercial buildings. d) Liability Agreements were created by the City Attorney and distributed to the business owners. Project guidelines were also provided. Meetings to discuss these documents are scheduled with business owners. 3/3 project beneficiaries have submitted their signed documents. A meeting was held with the 7 remaining property owners and Florida Commerce to review grant requirements; as a result of this meeting, Commerce subsequently confirmed participant eligibility, pending submission of additional documentation from the participant. The City has continued to work with property owners to finalize agreements between the City and the Property Owner for utilization of CDBG funds for project activities. e) An amendment has been received from the engineer to modify the sidewalk layout and update the scope of engineering to correspond with modified building scopes; this was submitted to Commerce for authorization to execute on 07.03.2024. f) Environmental Clearance / AUGF issued by Commerce 01.02.2025 g) Game Room business verbally opted out of the grant program in a meeting with City staff in City Hall on 1/9/25. On 2/19/25 another meeting was held where they want to be included but have requested the City Commission obligate extra funding towards their building discussions will follow. h) Architectural Update: Plans are complete for current scope of work. Modifications potentially needed - TBD based on outcome of 03.26.2025 workshop. i) Sidewalk Update: The project engineer is finalizing the sidewalk bid package and the sidewalk designs will be 100% completed by the end of June 2025. j) SCHEDULE: TBD based on outcome of 03.26.2025 workshop. Best case we could be bidding in June depending on how long Commerce authorization takes. k) DRAFT Architectural Package has been completed and pending the City's Legal review. Upon acceptance, the bid package will be submitted to Florida Commerce's programmatic team for review and authorization to bid. I) City's Legal Review Completed and Approved. The package has been submitted to DOC for review and authorization to bid. DOS: 1. DHR African American Cultural and Historical Grants - Apalachicola History & Culture African American Museum $1,250,000 ($1,000,000 Award, $250,000 City Cash Matching Funds) 123.5-a3.900.039) a) This project is funding the design and construction of a one- -story, 2,000SF building with elevated ceilings. Priorities include: security, storage, office space, greeting station/gift shop, breezeway to Holy Family, bathrooms, controlled lighting for displays. b) There was a meeting on 1/16/2024 to show the concept direction of elevations and floor plans for the proposed museum. The third set of concepts was introduced to the City Staff, Commission, and community stakeholders. There was a presentation introducing potential site planning concepts, indoor and outdoor arrangements of display area, and potential exterior plaza configuration. Commission voted on exterior and interior layouts and designs for the museum provided by the architects. The modern style building, second floor plan, and exposed roof style were all chosen. The next phase is moving these concepts to construction documents - the architect/engineering team is in progress. See the concept design below: c) A public workshop was held July 2nd for the Architect team to present the 50% plans for the site, building, and space to the City Commission and interested citizens. d) An updated timeline has been communicated to DOS and an extension to June of 2025 has been granted. The project completion date is estimated to be in December of 2025, sO City staff and DOS are anticipating another 6-month extension to be filed February of 2025, e) Hammond Design to presented 95% Plans to the City Commission 10/8/24. f) A workshop to discuss tile options has been scheduled for 12/3/24 prior to the City Commission regular meeting. Tile options were. solidified, and plans are very close to completion and ready to bid out! g) City held a workshop on 1/28/25 to discuss options for if the bids come in over budget as expected, City Commission consensus was to move forward with the project aware that the building materials and design might have to be slightly changed in order to stay under budget. h) BIDDING WILL OPEN 3/27! This project is funded through ARPA, which means the project must be fully closed out by 12/26. Construction must be complete by 8/26 to meet this deadline. i) Bids came in around $700,000 over budget. The City Commission met 5/19 to discuss the project scope and next steps. They: agreed to re-bid the plans with several optional reductions to see if bids come in within the project budget. Architect stated it is unlikely the bids come back in budget but will attempt 8 to re-bid. There is no additional funding from the program available for cost overages. J) On 6.3.2025, a new RFP 2025-03 AFRICAN AMERICAN HISTORY & CULTURE MUSEUM NEW CONSTRUCTION 7/7/25 4PM was posted to the City's RFP Page as a New Bid Document. The New RFP Bid Document was placed in the advertisement section of the Apalachicola Times, The Panama City News Herad, and the Tallahassee Democrat with each advertisement running twice in each publication. k) An Extension Amendment of 6 months was executed on 6.17.2025 by the City and DOS, changing the Original Length of Agreement from 7/1/2021 - 6/30/2025 to the new dates 7/1/2021 12/31/2025. I) Hammond Design Group conducted an AAM Pre-Bid Conference on 6.16.2025 to answer questions from any potential contractors. The City has agreed to extend the Bid Date Submission to July 9, 2025, at 4:00 PM at the 1 Bay Ave address. m) Waiting for all bids to come in and see if we have one within the budget. 2. DHR Special Categories - Old City Hall Phase II Structural Damage $395,000 + $98,750 In-Kind Match ($50,000 Cash Match) (24.h.sc. 100.069) a) City was funded for Phase I of the repair/structural work to the old city hall building! Agreement was signed 8/8/23. Bay Media will continue with grant administration as well as 4M Design, Mark Tarmey, on the designs as allowed by DOS. This grant is to secure funding to complete the Old City Hall Renovation and support the ongoing repairs funded through the NPS grant. The purpose is to stabilize the building, by proposing to install an interior rigid steel frame to provide the structural integrity of the building, exterior masonry, and support the historic second floor wood frame. b) Phase II will install structural interior steel framing, additional 2nd floor shutters and interior/exterior masonry work, electrical, plumbing. Admin to schedule staff, architect (4M Design) and contractor (OSP) onside meeting to finalize Phase II scope and develop construction contract. c) Contractor agreement for shutters and windows with Oliver Sperry executed. Scope modification approved by DHR. Construction of first contract deliverables pending arrival of windows and shutters. Building interior has been LIDAR scanned to verify scale and structural dimensions of existing second floor framing with high degree of accuracy for required Structural improvements to second floor framing. Awaiting structural drawings and estimate for remainder of phase II construction work. d) Upstairs windows and shutters to arrive for installation mid-December. Structural plans for interior stabilization scheduled to be completed mid-December. e) Upstairs windows and shutters installed. Approved structural plan currently being reviewed and plans being quoted. f) Structural plans approved and currently being reviewed and plans being quoted. g) Contract for remainder of structural work signed - pending DHR approval of amended contract. h) DHR agreement matches Oliver Sperry agreement for the remainder of phase Il work on the historic Middlebrook building (Old City Hall). DHR amendment completed. i) Contract for remainder of structural work signed and returned. Awaiting mobilization schedule to complete phase H construction work. 3, DHR Special Categories - City Hall Phase III $340,000 + $30,000 City Cash Match (25.h.sc. 100.036) a) DOS reached out 6/18/24 to announce that this project was awarded through the FY25 Special Category Grants program. The phase INI funding for City Hall will complete the second-floor structural work, interior/exterior masonry repair of second floor and will complete the mechanical and plumbing not completed in phase II for the first floor and all for the second floor. Additionally, it will provide a second-required stair access to the second level. b) Agreement signed 10/25/24! c) Procurement underway for architect/contractor BAR prepared for City Commission to retain Oliver Sperry as contractor to continue phase II work upon completion of phase I. d) Procurement underway for architectural services. e) Work won't begin on this phase until phase II is closed out. 9 FEMA: 1. Hurricane Michael : Bodiford Park Dock Repairs (76103) a) Dewberry engineers completed the engineered plans for this project. Project construction was bid out and awarded to Coastline Clearing in the amount of $53,824 on 4/2/24! Contracts are in progress and work should begin soon. Waiting on an extension from FEMA. Held a call with FEMA and City staff. They requested revised drawings. Once approved, an extension should be granted. 2. Hurricane Michael - Scipio Creek Marina Finger Dock Repairs (76103) a) Dewberry engineers completed the engineered plans for this project. Project construction was bid out and awarded to Coastline Clearing in the amount of $74,090 on 4/2/24! Contracts are in progress and work should begin soon. Waiting on extension from FEMA. Held a call with FEMA and City staff. They requested revised drawings. Once approved, an extension should be granted. 3. Hurricane Michael - VE Pier Dock Repairs a) Dewberry engineers completed the construction plans for this project - the pier falls within the original footprint and no additional permitting is required. FEMA reviewed the original ADA accessible fishing pier plans and a revised plan set was created afterwards for just the original pier- revised set is still pending FEMA review and approval to bid out for construction. Waiting on an extension from FEMA, b) City staff is re-bidding out the V Pier rebuild plans in anticipation of FEMA funding coming to fruition or the TDC taking over the project. Bids are due by 4/17. 4. Hurricane Helene - Odor Scrubber Replacement a) The City filed a claim for the cleanup of debris, replacement of the Odor Scrubber, and replacement of the mixer that was ripped out during the collapse. If the claim is accepted, FEMA will typically only pay the difference after insurance has paid out. Insurance paid the City $210,000 for the Odor Scrubber, sO FEMA is looking to cover the rest. The mixer has been installed, and the odor scrubber is being fabricated, with a pending installation date of late July. Claim has been filed, site visits held, RFI's answered, and we are waiting for claim acceptance. b) FEMA has stated they will pay the difference but still waiting for collaboration. 5. Hurricane Helene - Marina Electrical Repairs a) The City filed a claim for the repair of several electrical outlets at the Battery Park Marina due to storm surge damage. Repairs were made, site visits were held, and the claim has been filed. Pending claim acceptance. 6. Hurricane Helene = Vac Station Pump Replacement a) The City filed a claim for the replacement of a vacuum station pump that burnt out in the aftermath of Hurricane Helene. The pump was replacement, site visits were held, and the claim has been filed. Pending claim acceptance. b) EEls completed, City approved work, and all FEMA documents signed and uploaded. FDEM: 1. HMGP Market Street Vacuum Station $120,000 (4399-150-R) with Commerce Match of $37,500 (M0142) a) The scope oft this project is for the design of a new vacuum sewage station located near intersection of Market Street and Avenue G. The purpose of this project is to provide protective measures to wastewater infrastructure of the historic downtown commercial district in Apalachicola. CPWG Madrid is 90% complete with the engineered plans for the Market Street Vacuum Station they submitted 100% designs and permits, but there were some remaining issues/priorities in the plans pointed out by staff that are currently being remedied. Monthly meetings with Commerce continue. b) The Engineer submitted all deliverables and staff is reviewing them prior to submitting to FDEM. Once 10 approved by staff, all documents will be uploaded and FDEM will conduct a CBA to determine Phase H. c) Submitted deliverables to FDEM. They have come back and asked for additional documentation from the engineers. Waiting for CPWG Engineering to supply cost estimate documentation! d) CPWG supplied the cost estimate information and then an additional RFI (request for information) was issued and questions were answered 10/24/24. This is a good. sign that the construction could be soon funded. e) FDEM has sent multiple RFI's and CPWG engineers are answering as needed. FDEM RFI's have been resolved, DEP Permit RFI still outstanding. 2 f) Final PH 1 budget total approved and PH2 budget cost estimate complete. g) FDEM needed a letter for justification for including additional damages to historic outages, Letter completed and signed by Rhett Butler. h) City is ready for Phase 2 and City will be contracting with new engineers for Phase 2. 2. HMGP Critical Facilities Generators $241,862 (4399-092-R) with DEO Match of $26,064.75 (M0141) a) This grant will provide protection and storm mitigation by providing City Hall, the police, and fire department with portable generators. One will be at City Hall, the other will be shared by Police and Fire. The purpose of this project is to provide protection to a critical facility in Apalachicola. The project is for the purchase and installation of an emergency generating system to reduce and/or mitigate the damage that might otherwise occur from: severe weather or other hazards. b) The contract with BGN was executed and monthly progress meetings with Commerce continue = permitting is in process and general installation will begin very: soon! Generators have been ordered. c) The City is waiting on generators to arrive. The next step is to pour concrete and install electrical. d) Work has begun on this project. The only delay is the generator delivery. Some sizes are back ordered. The end goal is to have both generators installed by October 2024 pending no further shipping delays. e) Generators delivered - work is underway! Generators installed! City to soon seek reimbursement. f) Deliverable and reimbursement package being developed, final inspection has been requested. g) Final Inspection Letter Request Submitted and Waiting for Final Inspection. 3. HMGP Wastewater Vacuum Station Portable Generator $185,400 (4486-007-R) a) For purchase and setup of an emergency generator system to reduce and/or mitigate the damage that might otherwise occur from severe weather or other hazards at the 108 Avenue F location. (The current generator is too small fori the need, and this will provide an appropriately sized and portable generator.) b) The bid for this project came in over budget. A budget increase was requested in February 2024. We are waiting on determination from FDEM. The contractor has guaranteed his price without an increase until June 24, 2024. FDEM approved the cost increase. Waiting for FEMA's approval of the budget increase. c) Budget increase was approved by FEMA; contract modification was approved by FDEM. d) Working on contract with BGN to get this project underway! e) Budget increase to $185,400. Extension Amendment Approved through 12/31/2025. City will waive the permit fees for BGN in order to get the generator purchased and installed in time. Expect generator to be installed by early Dec 2025. State Appropriations: 1. Spray Field & Solar Project $130,000 (LPA0452) a) The original request for this award was for 150 replacement spray heads and installation of 11 solar controllers and supplementary batteries. The spray heads are $553.00 apiece, and the solar installation costs (in total) amounts to $87,880.00 for 22 locations. b) DEP issued an amendment in April 2024 allowing for the funds to be used solely for acquisition of needed parts instead of having to hire out a contractor for the parts and install. This will allow The City to stretch the budget further and be able to buy more spray heads and install them in house 11 procurement is in the works as acquisition quotes will need to be obtained and approved by DEP prior to ordering. Work will be completed by 12/31/25. C) Meeting with DEP was held 2/21/25 regarding procurement ordering of sprayheads is underway! d) Sprayheads have been ordered - City staff is compiling quotes for the remainder of the items needed. e) Amendment approving additional expenditure was executed by DEP on 5/29/25! 2. Inflow & Infiltration Study $300,000 (LPA0451) a) The City of Apalachicola has an aging infrastructure made of terra cotta pipes and faulty water lines. The City is funded to do an infiltration and inflow study the study will assess local sources of surface water and/or groundwater prior to entering a sewage system. This will be done with typical methods such as smoke testing, dye testing, and visual inspections to locate structural defects or water stains to summarize existing data pertinent to the hydrologic conditions and hydrogeology in the study and surrounding area. This will produce a pre-design report that will detail the scope of the problem in the analysis area, outline design options, and identify the tasks required to complete a resolution to the problem by 6/30/25. b) Award of 1&1 Study on March agenda for award - awarded to Dewberry engineers and task order has been signed! c) Extension granted by DEP to 3/27. d) Project completion is at 10%. Dewberry is almost complete with the basemap and plans to begin smoke testing around July 15, 2025. e) Amendment 1 extended the agreement end date to 3/31/2027 and updated some old language to our department's current standards. 3. Stormwater Pipe Relining & Backflow Devices - $100,000 (LPA0140) a) Urban Catalyst is the procured engineer for this project. The following locations in Apalachicola will be addressed: 1) Fred Meyer Street near 18th Street just east of the intersection, where the road is sinking at a damaged pipe joint; 2) 5th Street between Avenue Cand Avenue E., where the road has several areas where the pipe joints are caving in; and 3). Avenue B between 11th and 12th Street, Funding agency does not anticipate that the funding under this Agreement will result in a fully completed project, sO this award will cover a portion of the work. b) An extension to 6/30/25 was granted - engineering is complete and the City tried to bid out the work with no responses twice - DEP agreed for us to be able to obtain quotes to move forward instead of going through the bidding process. Quotes for the final work are being acquired. c) An award for the work on Fred Meyer and exploratory excavation was made at the December meeting. The contract has been signed with Jason White Construction - 1/25. Pending construction in June! d) Jason White construction has begun the project and sent his invoice. e) Amendment 2: signed and awaiting execution. Extension Amendment needed because of delays in finalizing design. Progress Updates: Fred Myers-Damaged stormwater has been removed and replaced. Remaining items are videoing the pipeand installing the sod. Avenue B: Exploratory investigation of the existing pipe has been completed. Sena Marston hs requested a proposal to replace the two inlets and pipe, which we have done. Pay Requested Approved. 4. Avenue H Parking Lot $135,013 (HL268) a) The 2024 legislative session funded half of the requested funding for the Avenue H Parking Lot project. This project will provide 39 parking spaces in an area with very few options for public parking and encourage additional economic activity in the downtown area. Permeable parking will also help with storm water management. Parking for local businesses will be provided * additionally, parking spaces will be provided that will be available for parking mitigation by local businesses. b) Agreement received - City Commission gave consensus at February meeting to opt for a gravel parking lot in order to meet the budget constraints. Procurement will soon follow. c) Working with lan Burse with FDEP to get this project back on track. 12 5. Fire Hydrant Replacement Phase III $275,000 (Waiting for Agreement) a) The 2024 Legislative session funded the Fire Hydrant Replacement Phase Il project. The request was originally for $550,000 to finish out the project, but only $275,000 was funded. The City has worked over the last three years to replace 215 old and inoperable fire hydrants throughout the city. There are currently 110 fire hydrants remaining that are still in need of replacement. These new hydrants will benefit residents in close proximity in obtaining homeowners insurance, they will benefit the City with FDEP required flushing of drinking water and will benefit all City residents with fire suppression and control. The funding should cover 55 of the remaining needed 110 hydrants. b) An agreement has not yet been received - report will be updated once the agreement has been executed. c) Introductory meeting with state legislative grants staff held 7/25/24 - state staff stated that an agreement would not be drafted until a purchase order for the hydrants has been approved. City Manager Wade was working on this. d) Michael Brillhart, City Manager, has ordered an additional 45 Hydrants and we have 75 in the City ready to go. The grant will pay for 120 Hydrants and Installation. Project completion March 2026. 13 City of Apalachicola WWTP Monthly Report for June 2025 Some of the items that we have been working on this month are listed below. Recorded all required daily parameters as outlined by the permit. Completed all required monthly testing as outlined by the permit. Completed all monthly reports and submitted them on time as outlined in the permit. At the time this report was made, the WWTP treated and discharged 7.70mg during the month ofJune 2025. This still leaves 3 more days in the month for extra flow to be accounted for. Staff! have discovered that the check valves on the blowers are not functioning properly and allowing air to push back through the blowers not running and creating back pressure the motor must overcome during start- up and causing the soft start to fail and need to be reset causing problems with adequate treatment. Staffl have ordered and installed two of these check valves sO far and will be replacing the other two in the next few weeks. Staff have continued to remove pine trees in the spray fields and pile them for controlled burning with a Department of Forestry permit. This excess of trees makes it impossible to cut properly or safely with the equipment in these areas. AAG Electric removed reuse pump #1 in May 2025 to repair as part of the reuse grant. The electric motor was found to be seized up when removed, so pricing has been given and approval to repair to the motor as well. This item should be installed sometime in July 2025. This separate item would not be part of the reuse grant funding. Staff have continued to install the irrigation spray heads that are part of the grant funding for the re-use system. Staff are in the process of collecting price bids for repairs and parts as outlined in the grant. DEP has given approval for the other items in the reuse grant such as ball valves, fock and the Rafa System for the reuse project. Those items have been ordered, received and have begun being installed as well. Installed more of the solar batteries while Rafa Systems Inc. was installing the controls for the east spray field houses. We did not have to use our reject pond during the month ofJune 2025. Staffhave continued to keep the grounds cut and presentable at the WWTP. Inmates are being used by the City of Apalachicola public works to weed eat around the property again. Staffl have continued to work in the spray fields using the mulcher and the bush hog as well. STREET ADDRESS, CITY, ST ZIP CODE T( (123) 456-7890 U WWV.COMIPANY.CONI Staff had to take the John Deere 5085E to Beard Equipment to have some repairs done to it. This machine has just been repaired and put back into service. Staffhave been cutting in the west spray field. Staff have taken a hydraulic cylinder from the John Deere 310 backhoe to be replaced because of a broken shaft. This part is to be manufactured at Florida Hose and Rubber. Staff have had to routinely take apart the Huber screen on the headworks to clean the rags and debris out of the auger head prior to the discharge point. Staff had to replace the actuator on the decanter in SBR basin 2. This actuator costs over $1,800.00 just for the part. Staff were able to make the repair and ordered a replacement one to be in our inventory. Staff cleaned out the EQ tank during the month ofJune. At the time of this report, 2 loads of sludge have been hauled to the Franklin County Landfill for disposal during the month of] June 2025. There will be some items that will need to be discussed concerning budget items for the upcoming year and future expenses moving forward. 2 6 3 ELORIDE CITY OF APALACHICOLA CODE ENFORCEMENT 192 Coach Wagoner Blvd * Apalachicola, Florida 32320 * 850-653-8222 CODE ENFORCEMENT OFFICE June 2025 4 (City) ) Tree Permits 10 Tree permits 65 Short term Rentals at 128 different locations Daily Phone Inquiries & Emails Answered Daily inspections Code Violation Issues: Short-term Rentals (2) - residential ( ongoing) Nuisance (Trash, waste, burning, etc.) 3 in progress Encroachment issues (1) on-going Multiple complaints and questions about various code enforcement Apalachicola Margaret Key Public Library June 2025 Library hours are 10am to 6pm Monday = Friday, and Sundays from 12pm to 4pm. We are YOUR City of Apalachicola Library. Come sign up for your FREE Apalachicola library card. Any library offering is FREE to the public. Our 'Friends of the Library group'is the Patrons of the Apalachicola Library Society (PALS). They are a 501c3 nonprofit and membership forms to join are in the library. Follow us on Facebook or Instagram.QApalachicolapubiclibrany for the latest! June 2025 Statistics: 1773 patrons visited our library - 17 new accounts opened!!! 213 patrons used our computers - 597 books/movies/tems circulated 190 items donated to the library $324.94 collected as library revenue - 81 hours donated by our wonderful volunteers - 18,039 people reached on social media We're having a great month at the library! It started with the Summer Reading Program Kickoff Party during the first week of June! The party was a huge hit, and approximately 150+ people came to the event! Every kid got a free book and a goodie bag. We had a fun scavenger hunt, good food, and fun craft; it was so much fun! The Summer Reading Program continues for all of June and July, and the theme is Color Our World. School aged kids can complete reading challenges for prizes and raffle tickets for grand prizes. The reading challenges are 10 books, 100 pages, or 1000 pages. Anyone reading 1000 pages also gets their picture on the All-Star Wall! We have fun, artistic events every Tuesday and Wednesday at 1pm. Every Thursday at 2pm, we have a Lego Building Challenge, and every Friday at 3pm we offer Teen Coloring. There is something for everyone! The library is always grateful for all our volunteers! Remember, this is YOUR library. We also welcome out-of-town visitors! We invite you to come in, grab a calendar, a free cup of coffee or tea, a few books, and enjoy fellowship with other library visitors. Your City of Apalachicola Library helps with reading, writing, and leaming, and offers a suite of prinlcopylscanfaxland notary services. We loan FREE books, movies, puzzles, board games, and items from our Library of Things, and offer FREE audio books, e-books, and digital magazines through the Libby app. We also have a Book sale space on-site with FREE magazines. All donations go to our Friends of the Library group, PALS. Free Legal Help through volunteers from Legal Services of Northwest Florida is available the first Thursday of each month; appointments are required. We also offer Yoga weekly (in a by-donation class) on Mondays @ 6:15pm, Bring Me A Book Forgotten Coast hosts 'Books for Babies' weekly on Tuesday momings @ 10:30am, and Mahjong meets on Wednesday and Fridays mornings @ 10. Our once-a-month Book Club meets each 3rd Wednesday @ 6pm; and Homework Help (FREE tutoring!) is by appointment. Let us know how we can serve you! Call: 850-653-8436 or email: mahsglalompamatoan Isel Sanchez-Whiteley & Barbara Nissie' McNair, Library Assistants Lucy Carter, Library Director My 2025 APALACHICOLA VOLUNTEER 40 celk FIRE/RESCUE Bi-Monthly Report 1. Accidents 7. Gas Leaks 2. Lift Assist EMS 8. Life Flights 3. Bi-Monthly Meetings 9. Search/Rescue 4. Brush Fires 10. Training 5. House Fires 11. Transformer Fires 6. Fund Raisers 12. Vessels !st Responcler Calls 46 Firefighter Attendance 1. George Watkins 11. Holden Foley 2. Fonda Davis 12. 3. Ginger Creamer 13. Bruce Hoffman 4. Albert Floyd 14. Ashley Teat 5. Rhett Butler 15. Anthony Croom 6. Mark Creamer 16. Michael Taylor 7. Palmer Philyaw 17. Brooke Newell 8. Mike Vroegop 18. Shannon Segree 9. Troy Segree 19. Adam Joseph 10. Rick Hernandez 20. Craig Gibson Additional Notes: Recorded by: Date: