GOLD MOUNTAIN COMMUNITY SERVICES DISTRICT BOARD OF DIRECTORS MEETING MINUTES Thursday, May 27th, 2021 @ 2:00pm A CALL MEETING: TO ORDER: The meeting was called to order at 2:00pm Present Via- Zoom: President: Cary Curtis, Vice President: Kim Seney, Board Member: Kathryn Kogge, Board Member Marty Heinrich, Financial Director Rene St. Pierre Present Via- Zoom: General Manager: Rich McLaughlin, Administrative Manager: Tiana Bradley, Assistant General Manager/Lead Operator: Skyler Allingham, Fire Coordinator: Bill Robinson Pursuant to the Ralph M. Brown Act: Financial Director St. Pierre made the motion to add the following action item in conjunction with Agenda Item E.3: "Rate Study Selection, 3 this action item was "Strategic Planning: Appointment of Ad Hoc Committee. " Board Member Heinrich seconded the motion. Roll Call: President Curtis- Yes, Financial Director: St. Pierre - Yes, Board Member Kogge -Yes, Vice President Seney - Yes, Board Member Heinrich - Yes. Motion Approved B CONSENT CALENDER: Minutes: Approval of April 19th, 2021 Regular Meeting Minutes & May 4, 2021 Special Meeting Minutes Warrant Registers: Approval of April 2021 Warrant Registers Vice President Seney made the motion to adopt the "Consent Calendar" without the April 19th, 2021 Regular Meeting Minutes, Financial Director St. Pierre seconded the motion. Roll Call: President Curtis Yes, Vice President Seney Yes, Financial Director St. Pierre- Yes, Board Member Kogge - Yes, Board Member Heinrich Yes, Motion. Approved PUBLIC COMMENT: There was no Public Comment. D REPORTS: 1. GENERAL MANAGER'S REPORT: Discussion Item No Action Required 2. FIELD REPORT: Discussion Item - No. Action Required 3. DIRECTORS' REPORTS: Discussion Item - No Action Required 4. ADMIN REPORT: Discussion Item No Action Required 5. FIRE COORDINATOR REPORT: In compliance with the Americans with Disability Act, if you are a disabled person and you need disability-related modifications or accommodations to participate in this meeting, then please contact District Secretary at 530-832-5945. Request must be made as early as possible, and at least one full business day before the start of the meeting. Page 2 of4 Discussion Item - No Action Required 6. CORRESPONDANCE TO THEI BOARD OF DIRECTORS: Discussion Item No. Action Required E OLD BUSINESS: 1. DISTRICT TRANSPARENCY CHALLENGE: President Curtis presented for discission the latest updates on the District Transparency Challenge Certification through CSDA. She informed the board that her and Administrative Manager Bradley were going to schedule a meeting to discuss timelines and goal setting. No further action was required. 2. EMERGENCY SERVICES STUDY GROUP: President Curtis presented for discussion the latest updates on the possible fire agency consolidation. She informed the board the C-Road had decided to opt out of the Fire Consolidation Initiative and lastly that the Request for Proposals to conduct a Feasibility Study for to be released within the next few days. No further action was required. 3. RATE STUDY SELECTION: General Manager McLaughlin presented for discussion and action the three 2021 Rate Study Proposals for board selection and negotiations. The three companies that presented proposals included: Hansford Consulting, NBS Consulting & Hildebrand Consulting. The board was in agreement to purse a contract with Hansford Consulting. President Curtis made a motion for the Gold Mountain Community Services District to pursue a with Hansford Consulting for the purposes of conducting a. Rate Study not to exceed $47,000. Financial Director St. Pierre seconded the motion. Roll Call: President Curtis - Yes, Vice President Seney - Yes, Financial Director St. Pierre- Yes, Board Member Kogge - Yes, Board Member Heinrich - Yes, Motion Approved President Curtis made a motion to appoint Vice President Kim Seney, General Manager McLaughlin and President Curtis to an ad hoc committee with the purpose of pursing in addition to the Rate Study Contract a Strategic Planning Contract with Hansford Consulting. Financial Director St. Pierre seconded the: motion. Roll Call: President Curtis - Yes, Vice President Seney - Yes, Financial Director St. Pierre - Yes, Board Member Kogge - Yes, Board Member Heinrich Yes, Motion Approved 4. WATER USAGE BILLING CYCLE: Administrative Manager Bradley presented for discussion and action an amendment to the to Water Usage Billing cycle from yearly to quarterly. The purpose for this change was to combat the billing issue for connected parcels that enter escrow. The board agreed to as an alternative to allow the GMCSD office staff to bill comnected parcel owners for any outstanding Water Usage Billing at the point of escrow to ensure funds are collected and bad debt write-offs do not transpire. Vice President Seney made a motion to "Bill connected parcel owners for any outstanding Water Usage Billing at the point of escrow.' > Board Member Heinrich seconded the motion. Roll Call: President Curtis - Yes, Vice President Seney - Yes, Financial Director St. Pierre Yes, Board Member Kogge - Yes, Board Member Heinrich - Yes, Motion Approved F NEW BUSINESS: 1. PRESENTATION OF THE 2021/22 BUDGET: General Manager McLaughlin presented for discussion and action the first draft of the 2021/22 budget. 0 In compliance with the Americans with Disability Act, if you are a disabled person and. you need disability-related modifications or accommodations to participate in this meeting, then please contact District Secretary at 530-832-5945. Request must be made as early as possible, and at least one full business day before the start of the meeting. Page 3 of 4 Vice President Seney requested the Budget be reviewed with the Auditor prior to final approval. The board unanimously agreed. Financial Director St. Pierre made the motion to approve the First Reading of the 2021/22 Fiscal Year Budget. Board Member Kogge seconded the motion, Roll Call: President Curtis - Yes, Vice President Seney - Yes, Financial Director St. Pierre- Yes, Board Member Kogge - Yes, Board Member Heinrich Yes, Motion Approved 2. BUDGET REPORT & FINANCIALS FOR APRIL 2021: Financial Director St. Pierre made the motion to accept the Budget Comparison & Financial Reports for APRIL 2021; Vice President Seney seconded the motion. Roll Call: President Curtis - Yes, Vice President Seney Yes, Financial Director St. Pierre- Yes, Board Member Kogge - Yes, Board Member Heinrich - Yes, Motion Approved 3. DELIQUENCIES REVIEW: Administrative Manager Bradley reviewed the 2020/21 delinquency report. As ofthe. April the overall outstanding Accounts Receivables totaled $19,221.49 for a total of 38 delinquent accounts. No further action was required. 4. SCHEDULING OF BOARD MEETING DATES FOR FY 2021/2022: The Board meeting dates and times for the 2021/22 fiscal year were. approved for the following: Monday: June 14th, > 2021 - 10:00am Monday, July 19t, 2021 - 10:00am Monday, August gth, 2021 - 10:00am Monday, September 20th, 2021 10:00am Monday, October 11th, 2021 10:00am Monday, November gth, 2021 - 10:00am Monday, December 13Hh, 2021 - 10:00am Monday, January 10th, 2022 - 10:00am Monday, February 14, 2022 - 10:00am Monday, March 14", > 2022 - 10:00am Monday, April 11th, 2022 10:00am Monday, May 16th, 2022 10:00am Monday, June 20th, 2022 - 10:00am 5. PLACEMENT OF DELINQUENCIES ON THE PLUMAS COUNTY TAXI ROLL: Administrative Manager Bradley presented for discussion and action the placement of District delinquencies on the Plumas County Tax Roll for collection for the 2021/22 Fiscal Year. She informed the board that there were five delinquent properties to be placed on the Plumas County Tax Roll. Vice President Seney made the motion for Administrative Manager Bradley to bring the process in placing all five delinquent properties on the Plumas County Tax Roll, Financial Director St. Pierre seconded the motion, Roll Call: President Curtis - Yes, Vice President Seney - Yes, Financial Director St. Pierre- Yes, Board Member Kogge - Yes, Board Member Heinrich - Yes, Motion Approved G. ADJOURN: The meeting adjourned at 5:30pm. These minutes were approved by the Board of Directors of the Gold Mountain Community Services District at the regular Board meeting on July 19th, 2021. In compliance with the Americans with Disabillty Act, if you are a disabled person and you need disability-related modifications or accommodations to participate in this meeting, then please contact District Secretary at 530-832-5945. Request must be made as early as possible, and at least one full business day before the start ofi the meeting. Page 4 of 4 Cary Curtis, President Attest: Tiana Bradley, District Secretary 0 In compliance with the Americans with Disability Act, If you are a disabled person and you need disability-related modifications or accommodations to participate in this meeting, then please contact District Secretary at 530-832-5945. Request must be made as early as possible, and at least one full business day before the start oft the meeting.