MINUTES OF THE REGULAR SARASOTA CITY COMMISSION MEETING OF JANUARY 16, 2001, AT 6:00 P.M. PRESENT: Mayor Gene M. Pillot, Vice Mayor Albert F. Hogle, Commissioners Mollie C. Cardamone, Carolyn J. Mason and Mary J. Quillin, City Manager David R. Sollenberger, City Auditor and Clerk Billy E. Robinson, and City Attorney Richard J. Taylor ABSENT : None PRESIDING: Mayor Pillot The meeting was called to order in accordance with Article III, Section 9(a) of the Charter of the City of Sarasota at 6:03 p.m. City Auditor and Clerk Robinson gave the Invocation followed by the Pledge of Allegiance. Mayor Pillot acknowledged Kim Glascott, Scoutmaster, Zack Glascott, Bryce Glascott, and Shaun Martin, from Boy Scouts of America (BSA) Troop 895, present in the audience; and stated that the Boy Scouts are working on a communications merit badge by attending a Commission meeting. 1. PRESENTATION RE: EMPLOYEE OF THE YEAR FOR 2000, JAMES WEST, SUPERVISOR, LANDSCAPE MAINTENANCE #1 (0044) through (0284) Mayor Pillot requested that City Manager Sollenberger and William Hallisey, Director of Public Works, and join him before the Commission table to make the presentation and requested that James West, Supervisor, Landscape Maintenance, Public Works, Employee of the Year for 2000, also join him. City Manager Sollenberger stated that City beautification instills pride and encourages investment in the community; that the City has invested a significant amount of work in City beautification; that the City recently found the best person to lead the landscape maintenance crew which has many dedicated employees; that Mr. West provides the knowledge, leadership, and attitude to get the job done and is an employee who has made a difference in the Cityi that having Mr. West work for the City is pleasing. BOOK 48 Page 20508 01/16/01 6:00 P.M. BOOK 48 Page 20509 01/16/01 6:00 P.M. Mr. Hallisey stated that Mr. West is qualified for the recognition of Employee of the Year for 2000 due to his hard work and leadership abilities which are impressive; that Mr. West, has an infectious attitude which his crew has assimilated, and encourages a team effort; that many comments have been received concerning the quality of the landscaping in the City; that Mr. West passes on credit to others which is a key to his success, leads by example, and recently received certification as an arborist which is difficult to achieve; that, the City now has two certified arborists; that Mr. West volunteers with the United Way of Sarasota County, Inc., the Boys and Girls Club of Sarasota, Inc., and the Coastal Clean-Up event of Keep Sarasota Beautiful and enjoys fishing; and thanked Mr. West for a job well done. Mayor Pillot presented Mr. West with a City-engraved watch, a plaque, and a certificate as the Employee of the Year for 2000 in appreciation of his unique performance with the City of Sarasota; and congratulated him for his outstanding efforts. Mr. West stated that a job does not exist which his crew cannot complete; that the crew does everything asked and is appreciated; and recognized the following family members present in the audience: Donna West, wife, and Nick and Jason, sons. 2. PRESENTATION RE: MAYOR'S CITATION TO HART'S LANDING FOR OVER 50 YEARS OF CONTINUOUS OPERATION OF A FAMILY BUSINESS IN THE CITY #1 (0284) through (0424) Mayor Pillot stated that the businesses which have been active with the same family leadership over generations and providing services to citizens of the City for more than 50 years are appreciated and should be recognized; that making the first presentation for family businesses providing services in the City for 50 years or more is an honor; requested that Dennis and Kim Hart join him before the Commission table for the presentation; read the Mayor's Citation in its entirety; and recognized the Hart family for the contributions of over 50 years of service in helping to make the City a great place in which to work and live; and presented Mr. Hart the Mayor's Citation appropriately framed on a plaque. Mr. Hart stated expressed thanks to the City, the Commission, and his wife; and recognized George Cohn, grandfather, present in the audience. The Commission recessed at 6:15 p.m. into a Special meeting as the Community Redevelopment Agency (CRA) and reconvened at 6:27 p.m. 3. CHANGE TO THE ORDERS OF THE DAY - APPROVED #1 (0430) through (0450) City Auditor and Clerk Robinson presented the following Change to the Orders of the Day: A. Remove Unfinished Business, Item No. VI-4, Approval Re: Preferred of proposed four options for the location of the Sarasota County Area Intermodal Transfer Facility and authorize Staff to draft an agreement for consideration by the City and County Commissions, per the request of Redevelopment and Development Services Director Horwedel. On motion of Commissioner Quillin and second of Commissioner Mason, it was moved to approve the Change to the Orders of the Day. Motion carried unanimously (5 to 0): Cardamone, yes; Hogle, yes; Mason, yesi Quillin, yes; Pillot, yes. 4. APPROVAL RE: MINUTES OF THE REGULAR SARASOTA CITY COMMISSION MEETING OF JANUARY 2, 2001 APPROVED (AGENDA ITEM I) #1 (0450) through (0458) Mayor Pillot asked if the Commission had any changes to the minutes? Mayor Pillot stated that hearing no changes, the minutes of the January 2, 2001, Regular Commission meeting are approved by unanimous consent. 5. BOARD ACTIONS RE: ADVANCE REPORT RE: PLANNING BOARD/LOCAL PLANNING AGENCY'S REGULAR MEETING OF JANUARY 3, 2001 APPROVED PROPOSED SCHEDULE FOR ADOPTION OF PHASE II ZONING CODE (1998) AMENDMENTS SET REZONE APPLICATION NO. 01-RE-01, SITE PLAN APPLICATION NO. 01-SP-01, AND MAJOR CONDITIONAL USE APPLICATION NOS. 01-CU-01, 01-CU-02, 01-CU-03, AND 01-CU-04, FOR THE SAME PUBLIC HEARING AT THE FEBRUARY 5, 2001, REGULAR COMMISSION MEETING; RECEIVED REPORT (AGENDA ITEM II) #1 (0458) through (1131) Robert Lindsay, Vice Chairman of the Planning Board/Local Planning Agency (PBLP), and Michael Taylor, Deputy Director of Planning and Development, came before the Commission. BOOK 48 Page 20510 01/16/01 6:00 P.M. BOOK 48 Page 20511 01/16/01 6:00 P.M. Mr. Lindsay presented the following items from the January 3, 2001, Regular PBLP meeting: A. Phase II Zoning Code (1998) Amendments Mr. Lindsay stated that two schedules were presented for adoption of the Phase II Zoning Code (1998) amendments; that one schedule is extended in time and the other is more aggressive; that the process has been extensive; that the knowledge and expertise of the current Commission should be applied to the Phase II Zoning Code (1998) amendments if possible; that the concern is the delay may be 1 or 2 years if the project is not completed by the time of the seating of two new Commissioners in April 2001; that the Phase II Zoning Code (1998) amendments should be adopted rapidly by the Commission which is familiar with and provided the input incorporated into the Phase II Zoning Code (1998) amendments; that the hope is the current Commission will attempt the aggressive schedule and complete the process prior to the seating of new Commissioners in April 2001; that the PBLP considered alternative schedules for the review and processing of the Phase II Zoning Code (1998) amendments and recommends adoption of the following schedule: Meeting Date (2001) Time Joint Commission/PBLP Workshop February 13 6 p.m. (if necessary) February 14 6 p.m. (if necessary) February 15 6 p.m. PBLP Public Hearing February 21 6 p.m. (if necessary) February 22 6 p.m. PBLP Deliberation February 27 6 p.m. (if necessary) February 28 6 p.m. (if necessary) March 1 6 p.m. Preparation of PBLP Recommendation March 2-16 PBLP Recommendations Made Available March 19 Commission Workshop March 20 6 p.m. 1st Commission Public Hearing March 21 6 p.m. (if necessary) March 22 6 p.m. Commission Deliberation re: Passage March 26 2 p.m. on First Reading (if necessary) March 27 2 p.m. (if necessary) March 28 2 p.m. 2nd Commission Public Hearing re: April 9 6 p.m. Adoption on Second Reading (if necessary) April 10 2 p.m. On motion of Vice Mayor Hogle and second of Commissioner Cardamone, it was moved to authorize the proposed schedule for adoption of the Phase II Zoning Code (1998) amendments as recommended by the Planning Board/Local Planning Agency (PBLP). City Auditor and Clerk Robinson stated that the County Commission Chambers are not available; however, the meetings can be held at Sarasota County's Terrace Building; that the meetings cannot be broadcast live from Sarasota County's Terrace Building. Mr. Taylor stated that an in-depth review of the contents of the Phase II Zoning Code (1998) amendments has begun but will not be completed with ease; that Staff determined every effort can be made to adhere to the schedule for the meetings before the PBLP but is concerned the process may be more complicated than desired; that keeping the Commission meeting dates in the schedule may be difficult; that adopting the schedule may cause concerns in the future as the public will be aware of the schedule and expect the process to move forward on specific dates. Commissioner Cardamone stated that meeting for one complete day is a more viable alternative than meeting 3 nights in a row for the Joint Workshop of the Commission and PBLP; that February 13, 2001, is an acceptable date for an all-day meeting but may be a hardship on Staff; that other hardships exist which may be eased by not meeting several nights in a row. Mayor Pillot agreed. Commissioner Quillin stated that the concern is the interface of the schedule with upcoming meetings; that many public hearings and meetings concerning the implementing zoning code for the Community Redevelopment Area which is being prepared by Duany Plater-Zyberk & Company and responsibilities for the Community Redevelopment Agency (CRA) are upcoming; that the inability to televise the meetings from Sarasota County's Terrace Building is also a concern; that many people watch the proceedings via television at home due to the inability to attend meetings; that the citizens can watch the proceedings on television and provide feedback; that the schedule may expedite the process which would ease the PBLP's and Staff's concern regarding the possibility of a 3- or 4-month process which would run into the election of new Commissioners; however, three current Commissioners will remain in April 2001; * that the candidates for Commissioner are pleasing and are already involved in the process; that the candidates not involved in the process will catch up quickly; that the Commission should ensure the process is done correctly and not just quickly; that action has been taken quickly in the past but required changes. Commissioner Cardamone stated that developing the Phase II Zoning Code (1998) amendments has taken over 3 years due to Staff's attempt to resolve problems by working with the PBLP; that the Commission and Staff have invested a significant amount of work; that the suggestion is to have one meeting on February 13, 2001, in place of three meetings to hear the result from meetings conducted by Staff and the PBLP. BOOK 48 Page 20512 01/16/01 6:00 P.M. BOOK 48 Page 20513 01/16/01 6:00 P.M. Mr. Taylor stated that Staff is flexible concerning the schedule; that all attempts will be made to ensure the public has adequate opportunity to comment and the PBLP and Commission have the opportunity to digest and understand the magnitude of the Phase II Zoning Code (1998) amendments; that holding meetings on the 3 days of February 13, 14, and 15, 2001, may not be necessary; that the process of the introduction may be completed at the first meeting on February 13, 2001; that the meeting can be continued to February 15, 2001, if necessary, with no meeting on February 14, 2001; that the introduction of the document is the portion of the process which is flexible; that the desire is to present the introduction well which can be accomplished in 1 or 2 days; that the remaining portion of the process is difficult to judge; that the reaction of the public is unknown; that the desire is to provide adequate time for public input; that the PBLP may desire an extensive amount of time to discuss the Phase II Zoning Code (1998) amendments; that the schedule is a goal which the City will attempt to meet but should be flexible. Commissioner Quillin stated that the Board of Adjustment has not been included and should be involved in the process. Mr. Taylor stated that the proposed meeting schedule does not include the Board of Adjustment but may be changed if desired; however, a new schedule including the Board of Adjustment would be significantly different and would not adhere to the same time frame; that joint meetings with the Board of Adjustment and the PBLP have not been possible in the past; that having too many people at a deliberation stage does not work well; that if the Commission designating the Board of Adjustment to be included, the recommendation is to hold separate meetings of the Board of Adjustment and the PBLP. Commissioner Quillin stated that some scheduled meetings conflict with work but will be attended. Vice Mayor Hogle, stated that all the dates will be attended except for the introduction on February 13, 2001; that a videotape of the meeting will be reviewed. Mayor Pillot stated that the schedule was received previously; that the opportunity to review the schedule ahead of time is appreciated; that many plans were changed to accommodate the schedule; that all meetings will be attended through April 9, 2001. Commissioner Cardamone stated that a 2 p.m., February 13, 2001, Joint Workshop with the Commission and the PBLP could be scheduled to hear the complete introduction rather than scheduling consecutive meetings at 6 p.m. on February 13, 14, and 15, 2001. Mayor Pillot stated that the suggestion is acceptable. Commissioner Quillin stated that resuming the meeting on February 15, 2001, and having February 14, 2001, free is agreeable and allows time to review the information. Mayor Pillot asked if Commission consensus exists to schedule a 2 p.m., February 13, 2001, Joint Workshop with the Commission and the PBLP and not to schedule a February 14, 2001, meeting? Vice Mayor Hogle stated that the February 13, 2001, meeting will not be attended but will be viewed on videotape. Mayor Pillot stated that hearing the Commission's agreement, a 2 p.m., February 13, 2001, Joint Workshop of the Commission and the PBLP will be scheduled which can be continued to February 15, 2001, if the introduction is not completed. Mr. Taylor stated that the PBLP members have reviewed the schedule and may not be available to attend the 2 p.m., February 13, 2001, Joint Workshop; that the presence of the PBLP is important; and asked the Commission's direction. Commissioner Cardamone stated that the PBLP members should be requested to attend. Mayor Pillot agreed. Commissioner Quillin stated that scheduling a 4 p.m., February 13, 2001, Joint Workshop is acceptable if all PBLP members and Commissioners cannot attend at 2 p.m., February 13, 2001. Commissioner Cardamone stated that the desire is to avoid three meetings in a row. Mayor Pillot agreed and stated that a 2 p.m., February 13, 2001, Joint Workshop will be scheduled; that the commencement time will be delayed to 4 p.m., February 13, 2001, if all PBLP members can attend at the earlier time. Commissioner Cardamone stated that the Vice Mayor will be absent; that the absence of one PBLP member is acceptable; that an absent PBLP member and the Vice Mayor may review the videotapes and participate in the discussions at subsequent meetings. Mr. Lindsay agreed. Commissioner Quillin stated that the videotape of the meeting should be broadcast as soon as possible. Commissioner Cardamone stated the meeting can be videotaped but will not be of the usual quality. BOOK 48 Page 20514 01/16/01 6:00 P.M. BOOK 48 Page 20515 01/16/01 6:00 P.M. City Auditor and Clerk Robinson stated that the meeting will not be broadcast live but rather the next day. Mayor Pillot stated that hearing the Commission's agreement, a 2 p.m., February 13, 2001, or as soon thereafter at such time as no more than one PBLP member and one Commissioner is absent will be scheduled; that no meeting will be scheduled for February 14, 2001; that the February 13, 2001, meeting will be continued to February 15; 2001, if necessary, at a time determined at the February 13, 2001, meeting resulting in the following schedule: Meeting Date (2001) Time Joint Commission/PBLP Workshop February 13 2 p.m. Workshop cancelled February 14 6 p.m. Workshop continued if necessary February 15 TBA Commissioner Quillin asked if the meeting on February 15, 2001, requires advertisement? City Auditor and Clerk Robinson stated that the 2 p.m., February 13, 2001, Joint Workshop will be advertised; that a February 15, 2001, meeting would be a continuation and does not require advertising; and asked if the proposed 6 p.m., April 9, 2001, Special Commission meeting for a second public hearing should be rescheduled to 7 p.m. as the reception for the two outgoing Commissioners is scheduled from 5 to 7 p.m.? Commissioner Cardamone stated that the reception can be held on April 10, 2001. City Auditor and Clerk Robinson stated that the Mayor will be out of town on April 10, 2001. Mayor Pillot stated that hearing the Commission's agreement, the schedule will be revised as follows: Meeting Date (2001) Time 2nd Commission Public Hearing re: : April 9 7 p.m. Adoption on Second Reading Commissioner Cardamone as maker of the motion with the approval of Vice Mayor Hogle as the seconder, revised the motion to authorize the proposed schedule for the adoption of the Phase II Zoning Code (1998) amendments as recommended by the Planning Board/Local Planning Agency (PBLP) and as revised as follows: Meeting Date (2001) Time Joint Commission/PBLP Workshop February 13 2 p.m. * (if necessary) February 15 TBA PBLP Public Hearing February 21 6 p.m. (if necessary) February 22 6 p.m. PBLP Deliberation February 27 6 p.m. (if necessary) February 28 6 p.m. (if necessary) March 1 6 p.m. Preparation of PBLP Recommendation March 2-16 PBLP Recommendations Made Available March 19 Commission Workshop March 20 6 p.m. 1st Commission Public Hearing March 21 6 p.m. (if necessary) March 22 6 p.m. Commission Deliberation re: Passage March 26 2 p.m. on First Reading (if necessary) March 27 2 p.m. (if necessary) March 28 2 p.m. 2nd Commission Public Hearing re: April 9 7 p.m. Adoption on Second Reading (if necessary) April 10 2 p.m. * or as soon thereafter at such time as no more than one PBLP member and one Commissioner is absent Mayor Pillot called for a vote on the motion. Motion carried unanimously (5 to 0): Cardamone, yes; Hogle, yes; Mason, yes; Quillin, yes; Pillot, yes. B. Rezone Application No. 01-RE-01 Site Plan Application No. 01-SP-01 Major Conditional Use Application Nos. 01-CU-01, 01-CU-02, 01-CU-03, and 01-CU-04 Mr. Lindsay stated that Rezone Application No. 01-RE-01, Site Plan Application No. 01-SP-01, and Major Conditional Use Application Nos. 01-CU-01, 01-CU-02, 01-CU-03, and 01-CU-04, pertain to the Ritz-Carlton Condominium and Beach Club project and are for approval of various specialized uses including a private, recreational club, an outdoor restaurant, operation of water-oriented recreational facilities excluding watercraft, and the operation of an outdoor and beach bar on the subject property. Mr. Lindsay continued that the Lido Beach facility for the Ritz-Carlton Condominium was surprisingly non-controversial with the neighborhood residents; that the only issue of concern is the operation of the beach bar; that the developer requested control of the use of and placed conditions on the beach bar; that a significant amount of interest in keeping the facility open had been received from patrons of the beach bar; that the concern was the facility would be forced upon the developer without control of the operations; that the request was for the ability to apply standards and controls; that the PBLP agreed the City should at least have reasonable hours of operation as is typical for a similar facility; that the condition was added and proffered by the developer after considerable discussion; that the comments BOOK 48 Page 20516 01/16/01 6:00 P.M. BOOK 48 Page 20517 01/16/01 6:00 P.M. concerning the facility were favorable and the hours of operation apply to the beach bar and the open-air rooftop bar. Mr. Lindsay further stated that the PBLP recommends setting Rezone Application No. 01-RE-01, Site Plan Application No. 01-SP-01, and Major Conditional Use Application Nos. 01-CU-01, 01-CU-02, 01-CU-03, and 01-CU-04, for the same public hearing at the February 5, 2001, Regular Commission meeting. City Manager Sollenberger stated that the Administration recommends setting Rezone Application No. 01-RE-01, Site Plan Application No. 01-SP-01, and Major Conditional Use Application Nos. 01-CU-01, 01-CU-02, 01-CU-03, and 01-CU-04 for public hearing. On motion of Commissioner Quillin and second of Commissioner Mason, it was moved to set Rezone Application No. 01-RE-01, Site Plan Application No. 01-SP-01, and Major Conditional Use Application Nos. 01-CU-01, 01-CU-02, 01-CU-03, and 01-CU-04, for the same public hearing at the February 5, 2001, Regular Commission meeting. Motion carried unanimously (5 to 0): : Cardamone, yes; Hogle, yes; Mason, yes; Quillin, yes; Pillot, yes. On motion of Commissioner Cardamone and second of Vice Mayor Hogle, it was moved to receive the report of the January 3, 2001, Regular meeting of the Planning Board/Local Planning Agency (PBLP). Motion carried unanimously (5 to 0) : Cardamone, yes; Hogle, yes, Mason, yes; Quillin, yes; Pillot, yes. 6. CONSENT AGENDA NO. 1: ITEM NOS. 3, 4, 5, 6 AND 7 APPROVED; ITEM NO. 1 - REFERRED TO STAFF FOR A REPORT AT THE FEBRUARY 5, 2001, REGULAR COMMISSION MEETING; ITEM NO. 2 APPROVED WITH THE APRIL 23, 2001, WORKSHOP RESCHEDULED TO APRIL 24, 2001 (AGENDA ITEM III-A) #1 (1131) through (1524) Commissioner Quillin requested that Item No. 1 be removed for discussion. Commissioner Mason requested that Item No. 2 be removed for discussion. 3. Approval Re: Authorize the. Mayor and City Auditor and Clerk to execute the Second Amendment to the Lease between the City of Sarasota and Nordvic Corporation for Sarasota Bay National Estuary Program's office space located at 5333 North Tamiami Trail for a 1-year period, expiring on December 31, 2001 4. Approval Re: Authorize the Mayor and City Auditor and Clerk : to execute the Municipal Services and Pre-Annexation Agreement between the City of Sarasota and Walter C. and Thomas W. Wallin for water service for a site located at 2913 Lynnhurst Street 5. Approval Re: Monthly activities report from the Greater Downtown Sarasota Action Team 6. Approval Re: Monthly activities report from the Sarasota Downtown Association 7. Approval Re: Monthly report concerning activities conducted at the Urbaculture site On motion of Vice Mayor Hogle and second of Commissioner Cardamone, it was moved to approve Consent Agenda No. 1, Item Nos. 3, 4, 5, 6 and 7, inclusive. Motion carried unanimously (5 to 0): Cardamone, yes; Hogle, yes; Mason, yes; Quillin, yes; Pillot, yes. 1. Approval Re: Renaming the Adult Recreation Center located at the rear of the Municipal Auditorium to the Chidsey Bayfront Community Center Commissioner Quillin stated that the Adult Recreation Center was dedicated as the Chidsey Annex on January 9, 1940; that a plaque was not placed on the building to reflect the dedication; that the information should be verified before the decision is made to change the name of the building; that the change is not a concern; however, the correct name of the building should be acknowledged. Mayor Pillot asked if the item should be delayed until the information is reviewed? City Auditor and Clerk Robinson stated that the minutes of previous Commission meetings were reviewed; that a dedication was not found in the minutes; that minutes often did not reflect dedications in the past; that the building may have been dedicated in the 1940s as the Chidsey Annex. V. Peter Schneider, Deputy City Manager, came before the Commission and stated that the Administration recommends referring the naming of the building to Staff sO a report can be presented which will assist in the decision. Commissioner Cardamone stated that members of the Chidsey family still reside in the City; that involving the Chidsey family in the process would be a nice gesture; that Dr. Jack Chidsey recently BOOK 48 Page 20518 01/16/01 6:00 P.M. BOOK 48 Page 20519 01/16/01 6:00 P.M. passed away and was a descendant of the original family who dedicated the first library to the City. City Auditor and Clerk Robinson stated that the matter could be referred to the next meeting. Mayor Pillot stated that hearing the Commission's agreement, the renaming of the Adult Recreation Center will be presented at the February 5, 2001, Regular Commission meeting. 2. Approval Re: Proposed 2001/02 Budget Calendar which requires City Commission involvement Commissioner Mason stated that the proposed fiscal year (FY) 2001/02 budget calendar is a concern; that the FY 2000/01 budget process was completed too quickly; that two new Commissioners will be present for the FY 2001/02 budget process; that slowing the important budget process may be necessary. Vice Mayor Hogle stated that slowing the process if the Administration believes appropriate is acceptable if necessary. Commissioner Quillin stated that the 2 p.m., April 23, 2001, Commission Workshop concerning the Capital Improvement Elements (CIE) and Capital Improvement Program (CIP) may take longer than the scheduled four hours with two new Commissioners; that some refresher of the information may be necessary for all Commissioners; that the introduction of the budget is scheduled for a Friday which allows a weekend for review which is appreciated. Gibson Mitchell, Director of Finance, came before the Commission and stated that the 2 p.m., April 23, 2001, 2 p.m., Commission CIE/CIP Workshop can be as long as necessary; that the Administration can schedule another meeting if more time or information is necessaryi that the CIP/CIE, which is the foundation for' the next fiscal year, should be determined early in the budget process; that the new Commissioners will have orientations presented by every department including the Finance Department; that the budget will be presented in a lengthy orientation with a significant amount of detail; that the Commissioners will be oriented early to make informed and correct decisions during the Budget workshops in July 2001. Commissioner Mason stated that the suggestion is to hold the April 23, 2001, Commission CIE/CIP Workshop from 2 p.m. until the discussion is concluded; that the July 10, 11, and 12, 2001, meetings should not be adjourned at 6 p.m. but should continue as long as necessary. City Manager Sollenberger agreed. Mr. Mitchell agreed and stated that the last day scheduled has been skipped in the last four fiscal years due to the comfort of the Commission with the presentation; that three days are scheduled but have not been used in four years. Commissioner Mason stated that the time may not be necessary but should be available if necessary. Commissioner Quillin stated that a 9:30 a.m. to 12:00 noon, April 23, 2001, Sarasota/Manatee Metropolitan Planning Organization (MPO) meeting is scheduled; that two members of the Commission serve on the MPO; that rescheduling the April 23, 2001, Commission Workshop would be appreciated. Mr. Mitchell stated that a 2 p.m., April 24, 2001, Commission Workshop is an alternative. Mayor Pillot stated that hearing the Commission's agreement, the Commission CIE/CIP Workshop will be scheduled for 2 p.m., on April 24, 2001. On motion of Commissioner Mason and second of Commissioner Quillin, it was moved to approve the proposed Fiscal Year 2001/02 budget calendar with the April 23, 2001, Commission Workshop being moved to April 24, 2001, to result in the following schedule: Time and Date Meeting 2 p.m., April 24 CIE/CIP Workshop 3 p.m., July 6 Budget Workshop - Introduction 2 p.m., July 10 Budget Workshop 2 p.m., July 11 Budget Workshop 2 p.m., July 12 Budget Workshop 6 p.m., September 4 1st Public Hearing 6 p.m., September 17 2nd Public Hearing Mayor Pillot called for a vote on the motion. Motion carried unanimously (5 to 0): Cardamone, yes; Hogle, yes; Mason, yes; Quillin, yes; Pillot, yes. BOOK 48 Page 20520 01/16/01 6:00 P.M. BOOK 48 Page 20521 01/16/01 6:00 P.M. Mayor Pillot requested that City Attorney Taylor explain the quasi-judicial public hearing process. City Attorney Taylor stated that during the quasi-judicial public hearings, the Commission will be required to base any decision on competent, substantial evidence; that prior to opening the public hearing, Commissioners will be requested to disclose any ex parte communications concerning the subject propertyi that speakers may request additional time which, if granted, will be determined at the discretion of the Commission; that Affected Persons are individuals especially interested in the proceedings due to proximity to or other special interest in the subject property; that Applicants, the City, and Affected Persons will be afforded the opportunity to present evidence and expert witnesses and the opportunity for cross-examination; that recommendations for time limits for the quasi-judicial public hearings will be made at the appropriate time; that no one has filed for certification as an Affected Person for any of the quasi-judicial public hearings. Mayor Pillot requested that City Auditor and Clerk Robinson explain the public hearing sign-up process. City Auditor and Clerk Robinson stated that interested persons wishing to speak are requested to complete a Request to Speak form; that speakers will be timed and will be advised when one minute remains. All individuals wishing to speak during the public hearings were requested to stand and were sworn in by City Auditor and Clerk Robinson. 7. QUASI-JUDICIAL PUBLIC HEARING RE: : PROPOSED ORDINANCE NO. 01-4288, TO REZONE A PARCEL OF REAL PROPERTY CONSISTING OF t 49.8 ACRES COMPRISING OF A PORTION OF THE BOBBY JONES GOLF COURSE OWNED BY THE CITY OF SARASOTA AND LOCATED AT 1000 CIRCUS BOULEVARD, ; SAID REZONING BEING FROM THE SINGLE - FAMILY-RESIDENTIAL-2 (RSF-2) ZONE DISTRICT (SARASOTA COUNTY) TO THE GOVERNMENTAL USE (G) ZONE DISTRICT (CITY OF SARASOTA ZONE DISTRICT) ; SAID PARCEL HAVING BEEN ANNEXED INTO THE CORPORATE LIMITS OF THE CITY OF SARASOTA AND BEING MORE PARTICULARLY DESCRIBED HEREIN; PROVIDING FOR CONDITIONS OF THIS REZONING; (TITLE ONLY) = PASSED ON FIRST READING (AGENDA ITEM IV-B-1) #1 (1550) through (1865) City Attorney Taylor stated that that Rezone Application No. 00-RE-21 as incorporated in proposed Ordinance No. 01-4288 is a City-initiated rezoning of annexed property consisting of +49.8 acres located at 1000 Circus Boulevard comprising a portion of the Bobby Jones Golf Course (BJGC); that the City is the Applicant; that the recommendation is to allow five minutes for the City's presentation and three minutes for rebuttal; that other interested persons will have five minutes to speak. Mayor Pillot requested that Commissioner ex parte communications, if any, be disclosed. Mayor Pillot, Vice Mayor Hogle, and Commissioners Cardamone, Mason and Quillin stated that no ex parte communications have occurred. Mayor Pillot opened the public hearing and requested that Staff come forward for the City's presentation. Harvey Hoglund, Senior Planner II, Planning and Development Department, came before the Commission, referred to a Zoning/Subdivision Map indicating the area of BJGC proposed for the rezoning, and stated that the eastern third of BJGC was annexed by the City in 1996; that the rezoning is proposed from the County Single-Family-Residential-z (RSF-2) Zone District to the Governmental Use (G) Zone District of the City; that the rezoning was initiated to construct a residence for the caretaker of the BJGC and also as part of the City's effort to update the Euture Land Use Map; that a neighborhood meeting was held on September 26, 2000, at the BJGC; that nearby neighborhood residents did not express opposition to the rezoning; that the G Zone District is the sole implementing zone district for golf courses in the City; that the other portion of BJGC is in the G Zone District; that the Planning Board/Local Planning Agency (PBLP) held a public hearing on December 6, 2000, regarding Rezone Application No. 00-RE-21 and determined the application is consistent with the City's Comprenensive Plan, also called the Sarasota City Plan, 1998 Edition (City's Comprehensive Plan), meets the standards for review in the Zoning Code (1998), and recommends Commission approval; that few interested persons attended the PBLP public hearing; that no one expressed opposition to the rezoning during the PBLP public hearing. Mayor Pillot requested that other interested persons come forward. BOOK 48 Page 20522 01/16/01 6:00 P.M. BOOK 48 Page 20523 01/16/01 6:00 P.M. City Auditor and Clerk Robinson stated that no interested persons have signed up to speak. Mayor Pillot stated that, therefore, the City has no rebuttal. Mayor Pillot requested Commissioner supplemental remarks, if any, and hearing none, closed the public hearing. City Auditor and Clerk Robinson read proposed Ordinance No. 01-4288 by title only. On motion of Vice Mayor Hogle and second of Commissioner Mason, it was moved to pass proposed Ordinance No. 01-4288 on first reading. Mayor Pillot requested that City Auditor and Clerk Robinson proceed with the roll-call vote. Motion carried unanimously (5 to 0): Cardamone, yes; Hogle, yes; Mason, yes; Pillot, yes; Quillin, yes. 8. QUASI-JUDICIAL PUBLIC HEARING RE: PROPOSED ORDINANCE NO. 01-4289, TO REZONE A PARCEL OF REAL PROPERTY CONSISTING OF t .16 ACRE LOCATED AT 2921 FLOYD STREET, FURTHER DESCRIBED AS LOT 13, FULMER SUBDIVISION, FIRST ADDITION, FROM THE SINGLE-FAMILY-RESIDENTIAL-3 (RSF-3) ZONE DISTRICT (SARASOTA COUNTY) TO THE SINGLE - FAMILF-RESIDENTIAL -3 (RSF-3) ZONE DISTRICT (CITY OF SARASOTA ZONE DISTRICT) SAID PARCEL HAVING BEEN RECENTLY ANNEXED INTO THE CORPORATE LIMITS OF THE CITY OF SARASOTA AND MORE PARTICULARLY DESCRIBED HEREIN; PROVIDING FOR CONDITIONS OF THIS REZONING; (TITLE ONLY) PASSED ON FIRST READING (AGENDA ITEM IV-B-2) #1 (1865) through (2050) City Attorney Taylor stated that Rezone Application No. 00-RE-19 as incorporated in proposed Ordinance No. 01-4289 is a City- initiated rezoning of annexed property consisting of + .16 acre located at 2921 Floyd Street, upon which is located a single- family home; that the rezoning is proposed from the Single- Family-Residential-3 (RSF-3) Zone District of the County to the Single-Family Residential-3 (RSF-3) Zone District of the City; that the City is the Applicant; that the recommendation is to allow three minutes for the City's presentation and two minutes for rebuttal; that other interested persons will have five minutes to speak. Mayor Pillot requested that Commissioner ex parte communications, if any, be disclosed. Mayor Pillot, Vice Mayor Hogle, and Commissioners Cardamone, Mason and Quillin stated that no ex parte communications have occurred. Mayor Pillot opened the public hearing and requested that Staff come forward for the City's presentation. Harvey Hoglund, Senior Planner II, Planning and Development Department, came before the Commission and stated that the property was annexed by the City in 1994; that the rezoning is proposed from the County Single-Family-Residential-3 (RSF-3) Zone District to the Single-Family Residential-3 (RSF-3) Zone District of the City; that a neighborhood meeting was held at the Sarasota County Waldemere Fire Station on August 29, 2000; that neighborhood residents did not attend the meeting; that the Planning Board/Local Planning Agency (PBLP) held a public hearing on December 6, 2000, regarding Rezone Application No. 00-RE-19 and determined the application is consistent with the City's Comprehensive Plan, also called the Sarasota City Plan, 1998 Edition (City's Comprehensive Plan), meets the standards for review in the Zoning Code (1998), and recommends Commission approval. Mayor Pillot requested that other' interested persons come forward. City Auditor and Clerk Robinson stated that no interested persons have signed up to speak. Mayor Pillot stated that, therefore, the City has no rebuttal. Mayor Pillot requested Commissioner supplemental remarks, if any, and hearing none, closed the public hearing. City Auditor and Clerk Robinson read proposed Ordinance No. 01-4289 by title only. On motion of Commissioner Mason and second of Vice Mayor Hogle, it was moved to pass proposed Ordinance No. 01-4289 on first reading. Mayor Pillot requested that City Auditor and Clerk Robinson proceed with the roll-call vote. Motion carried unanimously (5 to 0): Hogle, yes; Mason, yes; Pillot, yes; Quillin, yes; Cardamone, yesi. BOOK 48 Page 20524 01/16/01 6:00 P.M. BOOK 48 Page 20525 01/16/01 6:00 P.M. Mayor Pillot stated that the attendance of the Boy Scouts of America Troop 895 is appreciated; that public hearings constitute an important element of the conduct of municipal, other local, State and even Federal government;, that public hearings are especially important in the State, where the Sunshine Law governs the conduct all government business except some legal matters during the course of or in anticipation of litigation and union negotiations; that the nature of the public hearings at the current meeting pertains to simple matters which are not controversial; that a significant number of citizens often speak at controversial public hearings; that the involvement of the public in the matters of government is essential in the State. 9. QUASI-JUDICIAL PUBLIC HEARING RE: PROPOSED ORDINANCE NO. 01-4290, TO REZONE A PARCEL OF REAL PROPERTY CONSISTING OF t .30 ACRE LOCATED AT 2421 SOUTH TUTTLE AVENUE, FURTHER DESCRIBED AS LOT 12 AND A PORTION OF LOT 13, BLOCK 84, SOUTH GATE UNIT 21, FROM THE SINGLE -1 FAMILY- - RESIDENTIAL-2 (RSF-2) ZONE DISTRICT (SARASOTA COUNTY ZONING) TO THE SINGLE - FAMILY-RESIDENTIAL-2 (RSF-2) ZONE DISTRICT (CITY OF SARASOTA ZONE DISTRICT) ; SAID PARCEL HAVING BEEN RECENTLY ANNEXED INTO THE CORPORATE LIMITS OF THE CITY OF SARASOTA AND MORE PARTICULARLY DESCRIBED HEREIN; PROVIDING FOR CONDITIONS OF THIS REZONING; (TITLE ONLY) = PASSED ON FIRST READING (AGENDA ITEM IV-B-3) #1 (2050) through (2175) City Attorney Taylor stated that Rezone Application No. 00-RE-20 as incorporated in proposed Ordinance No. 01-4290 is a City-initiated rezoning of annexed property consisting of t .30 acre located at: 2421 South Tuttle Avenue, upon which is located a single-family home; that the rezoning is proposed from the County single-Family-Residential-z (RSF-2) Zone District to the Single-Family Residential-2 (RSF-2) Zone District of the City; that the City is the Applicant; that the recommendation is to allow two minutes for the City's presentation and two minutes for rebuttal; that other interested persons will have five minutes to speak. Mayor Pillot requested that Commissioner ex parte communications, if any, be disclosed. Mayor Pillot, Vice Mayor Hogle, and Commissioners Cardamone, Mason and Quillin stated that no ex parte communications have occurred. Mayor Pillot opened the public hearing and requested that Staff come forward for the City's presentation. Harvey Hoglund, Senior Planner II, Planning and Development Department, came before the Commission and stated that Rezone Application No. 00-RE-20 as incorporated in proposed Ordinance No. 01-4290 is a City-initiated rezoning of annexed property consisting of t .30 acre located at 2421 South Tuttle Avenue, upon which is located a single-family home; that the property was annexed by the City in 1995; that the rezoning is proposed from the Single-Family-Residential-2 (RSF-2) Zone District of the County to the Single-Family Residential-2 (RSF-2) Zone District of the City; that the proposed rezoning was considered during the same neighborhood meeting of August 29, 2000, at the Sarasota County Waldemere Fire Station at which Rezone Application No. 00-RE-19 was considered; that neighborhood residents did not attend the neighborhood meeting; that the Planning Board/Local Planning Agency (PBLP) held a public hearing on December 6, 2000, regarding Rezone Application No. 00-RE-20 and determined the application is consistent with the City's Comprehensive Plan, also called the Sarasota City Plan, 1998 Edition (City's Comprehensive Plan), meets the standards for review in the Zoning Code (1998), and recommends Commission approval. Mayor Pillot requested that other interested persons come forward. City Auditor and Clerk Robinson stated that no interested persons have signed up to speak. Mayor Pillot stated that, therefore, the City has no rebuttal. Mayor Pillot requested Commissioner supplemental remarks, if any, and hearing none, closed the public hearing. City Auditor and Clerk Robinson read proposed Ordinance No. 01-4290 by title only. On motion of Vice Mayor Hogle and second of Commissioner Mason, it was moved to pass proposed Ordinance No. 01-4290 on first reading. Mayor Pillot requested that City Auditor and Clerk Robinson proceed with the roll-call vote. Motion carried BOOK 48 Page 20526 01/16/01 6:00 P.M. BOOK 48 Page 20527 01/16/01 6:00 P.M. unanimously (5'to 0): Mason, yesi Pillot, yes; Quillin, yesi Cardamone, yes; Hogle, yes. 10. CITIZENS' INPUT CONCERNING CITY TOPICS (AGENDA ITEM V) #1 (2175) through (2215) There was no one signed up to speak. Mayor Pillot stated that Boy Scouts of America Troop 895 should be informed that Citizens' Input constitutes an important function of the meetings of the Commission; that citizens, who may or may not be residents of the City, are permitted to address the Commission on issues pertaining to the City; that citizens wishing to speak are requested to complete a Request to Speak form. 11. UNFINISHED BUSINESS: APPROVAL RE: HOUSING PROGRAM POLICY GUIDELINES FOR PERSONS WITH HIV/AIDS, FOR PERSONS WITH DEVELOPMENT DISABILITIES, F AND FOR PERSONS WITH MENTAL ILLNESS AND AMENDMENT NO. 3 TO THE SHIP LOCAL HOUSING ASSISTANCE PLAN -= APPROVED (AGENDA ITEM VI-1) #1 (2215) through (2440) Mayor Pillot stated that the unfinished business item concerns housing program policy guidelines for persons with certain special concerns or needs. Donald Hadsell, Director of Housing and Community Development, came before the Commission and stated that community input was received through a series of public meetings as part of the planning process for development of the Sarasota Consortium 2000-2005 Consolidated Plan, August 2000 edition Consolidated Plan), which identifies local housing and community development needs and indicates the manner in which Federal and State resources are allocated to meet such needs; that the Consolidated Plan was approved by the City Commission at the August 7, 2000, Regular Commission meeting, and subsequently by the Sarasota Board of County Commissioners (BCC) and provides a road map for funding allocations over the next five years; that the funding allocations include housing funds designated for persons with HIV/AIDS, developmental disabilities, and mental illness; that focus groups, consisting of service and housing providers and Staff members, identified the housing gaps currently existing in the City and determined potential uses for the allocated funds; that Special Needs Housing Program Policy Guidelines were developed and are included in the Agenda backup material; that the service and housing providers included in the focus groups requested a repayment term of 20 years for housing loans with the remaining principal forgiven at the end of the 20-year period; that Staff presented recommendations concerning the Housing Partnership, Down Payment Assistance and Housing Rehabilitation Programs including a provision for forgiving loans at the end of the repayment terms; that the Commission did not favor forgiving housing loans; therefore, the Special Needs Housing Program Policy Guidelines do not contain a general provision for forgiving special housing loans; that non-profit organizations requested consideration of forgiving special housing loans made by the non-profit organizations to provide long-term housing to members of the public with special needs; that Staff supports the request of the non-profit organizations; therefore, a provision to forgive, at the end of the repayment term, the special housing loans made by non-profit organizations is included in the Special Needs Housing Program Policy Guidelines. Commissioner Quillin asked if non-profit organizations primarily use special housing loans to offer group or individualized care to individuals with HIV/AIDS, mental illness, or developmental disabilities? Mr. Hadsell stated that the Special Needs Program Policy Guidelines are similar for individuals with HIV/AIDS, mental illness, or developmental disabilities but differ in certain respects; that individuals with developmental disabilities require single-family housing; that a group of developmentally disabled individuals may live in single-family residences and work together as a household; that individuals with mental illness require separate facilities and individualized service; that individuals with HIV/AIDS can live in either group or individualized housing; however, HIV/AIDS programs usually provide apartment housing for efficiency purposes. City Manager Sollenberger stated that the Administration recommends approving Housing Program Policy Guidelines for the following three Special Needs Housing Strategies funded with the SHIP Grant: 1) persons With HIV/AIDS, 2) persons With developmental disabilities, and 3) persons with mental illness, and Amendment No. 3 to the Ship Local Housing Assistance Plan. On motion of Commissioner Quillin and second of Commissioner Mason, it was moved to approve Housing Program Policy Guidelines BOOK 48 Page 20528 01/16/01 6:00 P.M. BOOK 48 Page 20529 01/16/01 6:00 P.M. for the following three Special Needs Housing Strategies funded with the SHIP Grant: 1) persons With HIV/AIDS, 2) persons With developmental disabilities, and 3) persons with mental illness, and Amendment No. 3 to the Ship Local Housing Assistance Plan. Motion carried unanimously (5 to 0): Cardamone, yes; Hogle, yes; Mason, yes; Quillin, yes; Pillot, yes. 12. UNFINISHED BUSINESS: APPROVAL RE: : AUTHORIZE STAFF TO PROCEED WITH PREPARING AND PROCESSING AN HISTORIC PRESERVATION CHAPTER AS A COMPONENT OF THE 2001-2002 ANNUAL COMPREHENSIVE PLAN CYCLE AND REQUEST STAFF TO BRING IMPLEMENTATION RELATED ISSUES BACK AT A MAY 2001 WORKSHOP IN PREPARATION FOR THE JULY 2001 BUDGET WORKSHOPS APPROVED AND REFERRED THE RECOMMENDATION OF THE HISTORIC PRESERVATION COMMITTEE AND THE REQUEST TO DESIGNATE A STAFF LIAISON TO THE ADMINISTRATION (AGENDA ITEM VI-2) #1 (2440) through (2815) Mayor Pillot stated that the unfinished business item concerns preparation of an historic preservation chapter for the City's Comprehensive Plan, also called the Sarasota City Plan, 1998 Edition (City's Comprehensive Plan)- Jane Robinson, Director of Planning and Development, came before the Commission, and stated that Staff was requested at the January 2, 2001, Regular Commission meeting to prepare responses to comments. concerning the preparation, processing, and adoption of an historic preservation chapter for the City's Comprehensive Plan and to present a schedule for the preparation and adoption of the. proposed historic preservation chapter; that the work program will be presented for financial analysis and policy discussion during Commission review of the fiscal year (FY) 2001/02 budget; that the Florida Master Site File of historic structures located in the City will be updated as soon as possible independent of the process for development and approval of the historic preservation chapter; that the City's Historic Preservation Ordinance can be updated at the same time, dependent upon available resources. City Manager Sollenberger stated that the Administration recommends authorizing Staff to proceed with preparing and processing an historic preservation chapter as a component of the 2001/02 annual review cycle for the City's Comprehensive Plan; that Staff will also present issues related to implementation to the Commission at a May 2001 Commission Workshop. Thomas Luzier, 1130 Pomelo Avenue (34236), Chairman, Sarasota County Historic Preservation Committee, came before the Commission, distributed a memorandum dated January 16, 2001, to the Commission regarding adoption of the proposed historic preservation chapter, and stated that a public-private partnership for the preservation of historic structures is important; that the Staff's efforts to present the proposed schedule for preparing an historic preservation chapter are appreciated; that the Historic Preservation Committee discussed Staff's recommendations; that submitting a draft of the historic preservation chapter to the DCA during November 2001 allows adequate preparation time; that the Historic Preservation Committee would like to present a draft of the historic preservation chapter by March 15, 2000; that significant cooperation with Staff will be required; that Staff suggested the historic preservation chapter be graphically congruent and consistent with the existing format of the City's Comprehensive Plan; that the Historic Preservation Committee will examine the consistency of the historic preservation chapter with all provisions and elements of the City's Comprehensive Plan; that certain costs may be incurred to ensure the consistency of the proposed historic preservation chapter with the City's Comprehensive Plan and the guidelines set forth by the DCA; that the Commission is requested to designate a Staff member as a liaison to the Historic Preservation Committee to ensure compliance with the proposed scheduled and the achievement of the common goals of the City and the Historic Preservation Committee; that the County should also be consulted concerning the proposed historic preservation chapter and developing an Interlocal Agreement concerning the provision of services concerning historic preservation. City Manager Sollenberger stated that the Commission is requested to refer the recommendation of the Historic Preservation Committee and the designation of a Staff liaison concerning the development of an historic preservation chapter for the City's Comprehensive Plan to the Historic Preservation Committee to the Administration. On motion of Vice Mayor Hogle and second of Commissioner Quillin, it was moved to authorize Staff to proceed with preparing and processing a historic preservation chapter as a component of the 2001/02 annual review cycle for the City's Comprehensive Plan, also called the Sarasota City Plan, 1998 Edition. Commissioner Cardamone stated that the motion should be amended to refer the recommendation of the Historic Preservation Committee and the designation of a Staff liaison concerning the development BOOK 48 Page 20530 01/16/01 6:00 P.M. BOOK 48 Page 20531 01/16/01 6:00 P.M. of an historic preservation chapter for the City's Comprehensive Plan to the Historic Preservation Committee to the Administration. Mayor Pillot asked if the maker and seconder of the motion concur? Commissioner Quillin stated yes; that a Staff liaison should be provided to the Historic Preservation Committee to assure good communication as well as continuity and consistency. Vice Mayor Hogle, as maker of the motion, and Commissioner Quillin, as seconder of the motion, amended the motion to include referring the recommendation of the Historic Preservation Committee and the designation of a Staff liaison concerning the development of an historic preservation chapter for the City's Comprehensive Plan to the Historic Preservation Committee to the Administration. Mayor Pillot called for a vote on the motion to authorize Staff to proceed with preparing and processing a historic preservation chapter as a component of the 2001/02 annual review cycle for the City's Comprehensive Plan, also called the Sarasota City Plan, 1998 Edition, and to refer the recommendation of the Historic Preservation Committee and the designation of a Staff liaison concerning the development of an historic preservation chapter for the City's Comprehensive Plan to the Historic Preservation Committee to the Administration. Motion carried unanimously (5 to 0): Cardamone, yes; Hogle, yes; Mason, yes; Quillin, yes; Pillot, yes. 13. UNFINISHED BUSINESS: APPROVAL RE: : EXPENDITURE FOR PROFESSIONAL CONSULTANT SERVICES IN THE AMOUNT OF $750 FROM THE HISTORIC PRESERVATION FUND TO COMPLETE AND FILE A GRANT APPLICATION FOR AN UPDATE OF THE EXISTING FLORIDA MASTER SITE FILE OF HISTORIC STRUCTURES LOCATED IN THE CITY OF SARASOTA - APPROVED $750 FROM THE HISTORIC PRESERVATION FUND TO OBTAIN THE SERVICES OF A PROFESSIONAL CONSULTANT TO COMPLETE AND FILE A GRANT APPLICATION FOR AN UPDATE OF THE EXISTING FLORIDA MASTER SITE FILE OF THE HISTORIC STRUCTURES LOCATED IN THE CITY (AGENDA ITEM VI-3) #1 (2815) through (2905) Mayor Pillot stated that the unfinished business item concerns expenditure of funds from the Historic Preservation Fund to obtain the services of a professional consultant to update the Florida Master Site File of the historic structures located in the City John Burg, Chief Planner, Planning and Development Department, came before the Commission and stated that the Commission received a request from the Historic Preservation Board at the January 2, 2001, Regular Commission meeting to authorize the expenditure of up to $750 from the Historic Preservation Fund to obtain the services of a professional consultant to complete and file a grant application for an update of the existing Florida Master Site File of historic structures located in the City; that the Commission tabled the matter with a request for Staff to determine the specific State requirements regarding City-matching funds; that the Florida Bureau of Historic Preservation was contacted to gather further information; that the deadline to submit an application for a State grant for funds is August 31, 2001; that the application could be submitted following the Commission Budget Workshops scheduled for July 2001. City Manager Sollenberger stated that the Administration reçommends approving an expenditure of $750 from the Historic Preservation Fund to obtain the services of a professional consultant to complete and file a grant application for an update of the existing Florida Master Site File of historic structures located in the City. On motion of Commissioner Quillin and second of Commissioner Mason, it was moved to approve an expenditure of $750 from the Historic Preservation Fund to obtain the services of a professional consultant to complete and file a grant application for an update of the existing Florida Master Site File of the historic structures located in the City. Motion carried unanimously (5 to 0): Cardamone, yes; Hogle, yes; Mason, yesi Quillin, yes; Pillot, yes. 14. NEW BUSINESS: REPORT RE : NOTICE OF PROPOSED AMENDMENTS TO SARASOTA COUNTY ROAD IMPACT FEE ORDINANCE NO. 89-97 (AGENDA ITEM VII-1) #1 (2905) through (3018) Mayor Pillot state that the new business item concern notice of proposed amenaments to Sarasota County Road Impact Fee Ordinance No. 89-97. BOOK 48 Page 20532 01/16/01 6:00 P.M. BOOK 48 Page 20533 01/16/01 6:00 P.M. City Manager Sollenberger stated that the County has proposed amendments to the County Road Impact Fee Ordinance and scheduled a public hearing for 9 a.m., January 23, 2001, at Venice City Hall; that the City was invited to comment concerning the proposed amendments to the County Road Impact Fee Ordinance, which would extend road impact fees to the City of North Port and the Town of Longboat Key; that the City Attorney's Office reviewed the proposed amendments and determined no impact will be presented to the City; that the Administration recommends receiving and filing the report concerning notice of the proposed amendments to the County Road Impact Fee Ordinance. Commissioner Cardamone stated that the Commission previously requested the County allow the City additional leeway in allocating revenues from Road Impact Fees; and asked if the County granted the Commission's request? City Manager Sollenberger stated yes. Commissioner Cardamone referred to a letter dated February 24, 2000, from the Law Offices of Cobb, Cole and Bell, to Robert Fournier, City Attorney's Office, regarding the County Road Impact Fee Ordinance, and stated that the letter indicates increased costs may result for the City as a result of the County Road Impact Fee Ordinance; that the City provides significant funding for the maintenance of County streets and transportation; that Staff should examine the potential cost implications to the City as indicated in the letter. Mayor Pillot asked if Commission action is required? City Manager Sollenberger stated no. 15. BOARD APPOINTMENTS: APPOINTMENT RE : LIFETIME MEMBER OF THE VAN WEZEL PERFORMING ARTS HALL BOARD - APPOINTED HARVEY ROTHENBERG AS A LIFETIME MEMBER (AGENDA ITEM VIII-1) #1 (3018) through (3165) Mayor Pillot stated that Section 2-282 (a), Division 3, Chapter 2, Sarasota City Code (1986 as amended) (City Code), provides the Commission may designate one lifetime member to the Van Wezel Performing Arts Hall (VWPAH) Board in recognition of special services to the City in connection with the VWPAH as follows: (a) In addition, the City Commission, in its discretion, may designate one (1) lifetime member, in recognition of special services to the City in connection with the Van Wezel Performing Arts Hall. Such appointees shall have the right to vote in any decision made by the Board... Mayor Pillot continued that Section 2-282 (c), Division 3, Chapter 2, City Code, previously designated David Cohen, former Mayor, as the lifetime member of VWPAH Board as follows: (c) In recognition of the effective leadership demonstrated in untiring and dedicated services to the City and the performing arts in the Sarasota community, The Honorable David Cohen, former Mayor of the City, is hereby named a lifetime member of the Van Wezel Performing Arts Hall Board with all rights and privileges of appointed members. Mayor Pillot read a prepared statement indicating that the late Mr. Cohen provided many years of service and leadership to the City and the VWPAH Board, served as Mayor at the time the VWPAH was constructed, and was a leader in promoting the construction of the VWPAH; that Mr. Rothenberg has provided similar service and leadership in the community and to the VWPAH Board; that Mr. Rothenburg lead the efforts to raise funds for the renovation of the VWPAH and will be able to continue to provide expertise and leadership to the VWPAH Board for many years as a lifetime member. Mayor Pillot nominated Harvey Rothenberg as the lifetime member of the VWPAH Board. On motion of Vice Mayor Hogle and second of Commissioner Mason, it was moved to appoint Harvey Rothenberg as the lifetime member of the Van Wezel Performing Arts Hall Board. Motion carried unanimously (5 to 0): Cardamone, yes; Hogle, yes; Mason, yes; Quillin, yes; Pillot, yes. 16. COMMISSION BOARD AND COMMITTEE REPORTS (AGENDA ITEM IX) #1 (3165) There were no Commission Board or Committee reports. 17. REMARKS OF COMMISSIONERS, ANNOUNCEMENTS AND ITEMS FOR NEXT AGENDA - DIRECTED THE ADMINISTRATION TO: 1) PLAN A RECEPTION FOR JOHN WILKES EXECUTIVE DIRECTOR OF THE VAN WEZEL PERFORMING ARTS HALL, 2) CONDUCT AN ANALYSIS OF THE BOOK 48 Page 20534 01/16/01 6:00 P.M. BOOK 48 Page 20535 01/16/01 6:00 P.M. VIEW CORRIDORS IN THE CITY, THE INSTALLATION OF STREET CURBS IN THE CITY'S RESIDENTIAL ZONES, AND THE PROBLEM OF RESIDENTS PARKING PERSONAL VEHICLES ON THE LAWNS OF RESIDENTIAL PROPERTY (AGENDA ITEM X) #1 (3165) through #2 (0120) VICE MAYOR HOGLE: A. stated that a number of pertormances were attended at the Van Wezel Performing Arts Hall (VWPAH) recently; that John Wilkes was recently hired as the Executive Director of the VWPAH; that a reception should be held at the VWPAH to introduce Mr. Wilkes to Staff, the Administration and the Commission, the County Administration, the Sarasota Board of County Commissioners (BCC), and members of the VWPAH Board; that the reception should be a social function; that a tour of the renovated VWPAH facilities should be conducted as part of the reception. Mayor Pillot stated that the consensus of the Commission is to direct the Administration to plan a introductory reception for John Wilkes, Executive Director of the Van Wezel Performing Arts Hall. COMMISSIONER QUILLIN: A. referred to a brochure from the Peace River Manasota Regional Water Supply Authority and stated that the brochure indicates an invitation to a meeting concerning local water issues was sent to local elected officials for participation; and asked if the City has representation on any of the boards dealing specifically with water issues? Mayor Pillot stated no. Commissioner Quillin stated that a member of the Commission should attend the meeting if possible; that water issues are important to the local community; that a Staff member from Public Works should also attend; that the Administration could designate additional Staff members. to attend as necessary; that representatives from DeSoto, Charlotte, and Sarasota Counties as well as the cities of Punta Gorda, Arcadia, Palmetto, etc., may be in attendance; that the City should participate as well; that the meeting could provide an excellent forum for intergovernmental discussion of regional water issues. Mayor Pillot asked the date of the proposed meeting? Commissioner Quillin stated the proposed meeting is scheduled from 10 a.m. to 4 p.m.. February 1, 2001, at the Manatee Convention and Civic Center in the City of Palmetto. Mayor Pillot requested that the Administration review the possibility of sending a Staff representative; that the Commissioners may attend as schedules permit. B. stated that sidewalks are being installed on Ringling Boulevard from Tuttle Avenue to Lime Avenue; however, the intersection at Jefferson Avenue and Main Street remains dangerous; that a significant number of vehicular accidents occur at the intersection due to poor view corridors for drivers caused by overgrown pine trees; that a number of houses do not have street curb cuts; that view corridors are required in commercial zones and should be required in residential zones; that fencing and landscaping can block view corridors and should be regulated; that drivers cannot see oncoming traffic due to the impaired view corridors; that serious vehicular accidents result; that street curb cuts should be installed in all residential areas. Commissioner Cardamone stated that a signiticant number of City residents park personal vehicles on the lawns of residential property; that the legality of parking personal vehicles on the lawns of residential property is unknown; however, parking personal vehicles on the lawns of residential property is not aesthetically pleasing and should be prohibited. Commissioner Quillin stated that maintaining view corridors and installing street curb cuts in all residential areas would restrict the ability of residents to park personal vehicles on the lawns of residential property; that pedestrians, especially children, should be protected; that serious accidents continue to occur at the intersection of Jefferson Avenue at Main Street due to impaired view corridors; that the Administration should research the problem and provide a report to the Commission. Mayor Pillot concurred and stated that open view corridors should be maintained; that legally parked vehicles can also block view corridors; that an analysis of the possibility of parked vehicles BOOK 48 Page 20536 01/16/01 6:00 P.M. BOOK 48 Page 20537 01/16/01 6:00 P.M. blocking view corridors is required; that the loss of parking spaces is preferred to continued vehicular accidents. Mayor Pillot stated that hearing the Commission's agreement, the Administration should conduct an analysis of view corridors in the City, the requirement for the installation of street curb cuts in the City's residential zones, and the problem of residents parking personal vehicles on the lawns of residential property. COMMISSIONER MASON: : A. stated that the debate concerning a Strong-Mayor versus the Commission-Manager form of government for the City continues; that the Commission may wish to consider designating a Charter Review Board to consider the feasibility of a Strong-Mayor versus the current form of City government. B. stated that the Hog Creek Restoration Project was recently completed; that street lighting and other streetscape were installed recently and are aesthetically pleasing; that the City should consider the project successful; that use of the Hog Creek area has increased significantly as a result of the project. C. stated that the festivities celebrating January 15, 2001, as Dr. Martin Luther King, Jr., Day, produced a significant amount of trash and waste; however, Public Works Staff removed the trash and waste and worked to a late hour; that the efforts of Public Works Staff are appreciated. D. read from a prepared statement indicating the following: Since my election to this Commission, I gained a new found respect for each one of you. I may not always agree with you, but I respect and love each of you. Just as we are all elected to the positions we hold, we are as different as night and day. I respectfully request that each of us, from this point on, recognize and respect our unique differences, and conduct ourselves accordingly. As elected officials, when we fail to recognize the importance of respect for one another as we conduct the business of the City, we do our constituents and ourselves a great disservice. We owe it to our constituents, our Staff and ourselves, the decency to put our personal issues, attitudes and egos aside, and conduct the business of this great City and ourselves in a manner more fitting to the offices we were elected to and sworn to uphold. Mayor Pillot concurred and stated that the statement is appreciated. 18. OTHER MATTERS/ADMINISTRATIVE OFFICERS (AGENDA ITEM XI) #2 (0120) through (0165) CITY AUDITOR AND CLERK ROBINSON: A. stated that following is the upcoming schedule for the Commission and the Community Redevelopment Agency (CRA). for January 22, 2001: Time Purpose 2:00 to 3:30 p.m. Construction of a skateboard park 3:30 to 5:00 p.m. Sarasota County Area Transit Intermodal Transfer Station 5:00 to 6:00 p.m. Dinner 6:00 p.m. Special CRA meeting re: adoption of the City of Sarasota, Downtown Master Plan 2020 City Auditor and Clerk Robinson stated that the meetings will be held in the County Commission Chambers; that a master list of the upcoming schedule of meetings will be provided. 19. ADJOURN (AGENDA ITEM XII) #2 (0165) There being no further business, Mayor Pillot adjourned the Regular meeting of January 16, 2001, at 7:45 p.m. Pms 5 MVA GÉNE M. PILLOT, MAYOR ATTEST: PSOTA R . 1 as MNA A 3 an ROBINSON, CITY AUDITOR AND CLERK BOOK 48 Page 20538 3 9 0 01/16/01 6:00 P.M.