MINUTES OF THE SPECIAL SARASOTA COMMUNITY REDEVELOPMENT AGENCY MEETING OF SEPTEMBER 4, 2018 PRESENT: Chair Liz Alpert, Vice Chair Jen Ahearn-Koch, Members Hagen Brody, Shelli Freeland Eddie, and Willie Charles Shaw, Executive Director Thomas Barwin, Attorney Robert Fournier, and Secretary Pamela Nadalini ABSENT: None The meeting of the Community Redevelopment. Agency (CRA) was called to order by Chair Alpert at 2:53 p.m. 1. APPROVAL RE: MINUTES OF THE SPECIAL SARASOTA COMMUNITY REDEVELOPMENT AGENCY MEETING OF JULY 16, 2018 (AGENDA ITEM CRA-1) A motion was made by Member Shaw, seconded by Vice Chair Ahearn-Koch and carried by a 5-0 vote to approve the minutes of the July 16, 2018, Special Sarasota Community Redevelopment Agency (CRA) Meeting as presented. 2. PRESENTATION AND DISCUSSION RE: PROPOSED AGREEMENT BETWEEN THE CITY OF SARASOTA. AND JON F. SWIFT, INC., (RFP #18-25TS) PERTAINING TO THE SOUTH LEMON AVENUE STREETSCAPEPAUL N. THORPE, JR. PARK DESIGN BUILD SERVICES IN THE AMOUNT OF $306,276.00 (AGENDAI ITEM CRA-2) Capital Improvements Projects Manager Richard Winder, Public Works (PW) Department, and Parks and Recreation Director Jerry Fogle, came before the Community Redevelopment Agency (CRA) Board. Mr. Winder displayed a diagram on the Chamber monitors and stated that Staff is seeking CRA Board approval of the proposed Agreement between the City and Jon F. Swift, Inc. to design the South Lemon Avenue Streetscape/Paul N. Thorpe, Jr. Park (Park); that the concept plan would mimic the current streetscape between Main and First Streets located next to Mattison's (Mattison's) City Grille; that this streetscape would continue from Main Street down to Pineapple Avenue, would consist of the same design elements of brick sidewalks and streets, and will be in conjunction with the rehabilitation of the Park and include landscaping; that the goal is to make the streetscape level like the one next to Mattison's to avoid having the drop-off curbs; however, the existing fountain will remain; that the left-hand turn lane onto McAnsh Square from Pineapple Avenue will be removed and the sidewalk will bulb-out with bricks to enhance the Park's size and dimension. In response to a question from Member Brody asking if restrictions exist for the property located to the far right side since the belief is there had to be a walkway and if what has been presented would comply, Attorney Fournier stated that what was presented by Staff is just a conceptual design; however, he had made inquiries this morning; that between the timeframe that the CRA Board approves what was shown, assuming today, and when the design contract comes back before the CRA Board, the design will be finalized; that those issues will be addressed in the interim period; that a lawsuit is still ongoing which is a third-party suit; that further discussion should not be continued about these issues in detail except to say they will be addressed before coming back before the CRA Board. In response to a question from Member Freeland Eddie asking if the conceptual design shown would be related to the outcome of the litigation, especially knowing which parts can and cannot be developed, Attomey Fournier stated no; that the City either owns the land in fee simple or it is part of a right-of-way; however, the belief is in either case Staff was not talking about constructing any more improvements with the exception of what might be necessary for use of a pedestrian right-of-way. In response to a comment from Member Freeland Eddie that the proposed project includes the parcel in question as related to the litigation, Attorney Fournier stated that the project is adjacent to the parcel and there is the 30 feet of right-of-way that was in question, plus the 12 feet which was retained to use as right- Book 3 Page 31878 09/04/18 2:30 P.M. Book 3 Page 09/04/18 2:30 P.M. of-way and 18 feet has been conveyed to the Park; that some portion of the 42 feet would presumably provide for a pedestrian walkway; that what was shown is only conceptual. Executive Director Barwin stated that once the litigation has ceased and if the property is returned to the City, there are no plans for building on it; that the site would be incorporated into the Park for a right-of-way; however, there may be a sidewalk or pedestrian walkway over the site. In response to a question from Member Freeland Eddie asking if the design concept and the purchase price include the part of the parcel in question as related to the litigation, Attorney Fournier stated that it really would not be in question anymore since the City owns it which presents no issues. In response to a question from Member Freeland Eddie asking whether the City plans for developing would be in question, Attorney Fournier stated that there are no plans to develop as indicated by Executive Director Barwin, with the exception of possibilities uses of a right-of-way. In response to a question from Member Freeland Eddie asking if improvements are a part of the conceptual design, Executive Director Barwin stated they will be. In response to a question from Member Freeland Eddie asking if the proposed Agreement includes the development of the parcel for which the City is still awaiting a legal response, Attorney Fournier stated that his understanding is this is for the design service phase and Staff would have to come back before the CRA Board with a ready to design-build plan; that what Staff has presented is only a conceptual design which will be reviewed by the consultant who may make changes which may not be identical but provide a close rendering. Mr. Fogle stated that the right-of-way will be included, and Attorney Fournier stated that the right-of-way will be included but will not be developed. In response to a question from Member Freeland Eddie asking if the right-of-way is included in the conceptual design which the City is paying for, Mr. Fogle stated yes. Executive Director Barwin stated that Staff is seeking approval from the CRA Board of the proposed Agreement in the amount of $306,000 between the City and Jon F. Swift; that the estimated cost of construction will be over $3 million which will come from CRAfunds along with some Capital Improvement Plan (CIP) money; that the project will become a premier special event destination in the heart of the City when completed and the Sarasota Farmers Market will be returning to the venue; that the hope is for this project to be complete around the same time The Mark is completed which will also feature a pedestrian walkway through the middle of the complex. The following people spoke: Phil Pagano, Executive Director, Sarasota Farmers Market (Farmers Market), thanked the Community Redevelopment Agency (CRA) Board, City Staff, vendors, and the community for their support, indicating the installation of bricks on Lemon Avenue is going to make the Farmers Market even better. Barbara Campo, displayed a conceptual design for the re-landscaping of the Paul N. Thorpe, Jr. Park and other photographs on the Chamber monitors, indicating a suggestion would be to have an abundance of seating in the new landscape design, coverings in certain areas for protection from the sun, swings for small children, trellis to hide the fountain's mechanical structures, a dense tree canopy with a winding brick pathway covered with vined pergola, and lighting throughout for assured safety. Dan Lobeck, Attorney, Lobeck and Hanson Law Firm, indicating lot of times people attend meetings to criticize the Community Redevelopment (CRA) Board when things are being done wrong and there is a time and place for that, however, it is appropriate when the CRA Board is doing something right to also come forward and give thanks, and this is the first step in a project which clearly is doing something right. A motion was made by Member Shaw, seconded by' Vice Chair Ahearn-Koch and carried by a 5-0 vote to approve the proposed Agreement between the City of Sarasota and Jon F. Swift, Inc., (RFP #18-25TS) pertaining to the South Lemon Avenue Streetscape/Paul N. Thorpe, Jr. Park design build services in the amount of $306,276.00. 3. ADJOURN 44996 R Chair lipurned the Special Sarasota Community Redevelopment Agency (CRA) Meeting at a . 2 n 5 aeert Liz Alpert, Chair a o - N Og a AN 0OG a 1 < 1 Pamela M. Nadalini, Secretary Book 3 Page 31880 09/04/18 2:30 P.M.