City ofSarasota Minutes of the Board of Rules and Appeal December 4, 2013 at 3:00 pm I. CALL MEETING TO ORDER The Board ofRules and Appeals meeting of December 4, 2013 was called to order by Chaimperson-Charlotte Ryan at 3:15 p.m. in room 112, at the City of Sarasota, 1565 1st Street, Sarasota, FL 34236. Board Present: Michael Epstein, Charlotte Ryan, Karl Hees Tom Wessel, Scott Crawford, Ellen Berman, Margie Smith Board Absent: Larry Luther, William Blough Public Present: None II. APPROVAL OF MINUTES The minutes ofthe August 21, 2013 meeting was approved as submitted. III. Discussion = Use of City Issued E-Mail Accounts An extensive discussion was held by Eric Werbeck from the City Attorney's Office, Gretchen Schneider, General Manager Planning and Development and Philip Hurwitz, Information Technology Director, all reiterated the importance of using the city issued email accounts for all board members. Board Members were given handouts of the Resolution No.10R-2187, Administrative Regulation No. 045.A001.0512 and the Workplace, Email, Internet and Intranet Acceptable Use Policy. Members present were asked to re-sign the Internet Use Policy and to adhere to the information presented. All Board members present completed and signed the forms and they were collected during the meeting. Larry Murphy reminded board members to periodically check their email accounts. Information Technology Director Philip Hurwitz spoke with the board regarding the new conversion of Advisory Board Email Accounts. New email addresses and username information was distributed to each board member present. Mr. Hurwitz explained that the new conversion would be effective immediately, however they will keep the accounts active for one week and that members should forward any old emails to their new account. Board members were referred to the IT Department for further assistance. IV. DISCUSSION - Role and Purpose of the Board An extensive discussion was held by Larry Murphy, Board Secretary and the Board Members regarding the history, role and purpose oft the board. V. PRESENTATION OF TOPICS BY THE PUBLIC - None VI. PRESENTATION OF TOPICS BY BOARD MEMBERS - None VII. PRESENTATION OF TOPICS BY ADMINISTRATION OR CITY ATTORNEY- None VII. SCHEDULED MEETING The Board set the next meeting to be held on March 19, 2014 VIII. ADJOURNMENT There being on more business to come before the Board, the meeting was adjourned by unanimous consent. Mhy 17al - 5 M Claka R Larry Murphybecretary Charlotte Ryan, Chairperson