BOOK 46 Page 18755 10/18/99 6:00 P.M. MINUTES OF THE REGULAR SARASOTA CITY COMMISSION MEETING OF OCTOBER 18, 1999, AT 6:00 P.M. PRESENT: Mayor Mollie C. Cardamone, Vice Mayor Gene M. Pillot, Commissioners Albert F. Hogle, Carolyn J. Mason and Mary J. Quillin, City Manager David R. Sollenberger, City Auditor and Clerk Billy E. Robinson, and City Attorney Richard J. Taylor ABSENT: None PRESIDING: Mayor Cardamone The meeting was called to order in accordance with Article III, Section 9 (a) of the Charter of the City of Sarasota at 6:00 p.m. City Auditor and Clerk Robinson gave the Invocation followed by the Pledge of Allegiance. 1. PRESENTATION RE: EMPLOYEE OF THE MONTH FOR SEPTEMBER 1999, LINDA M. NEEDS, ACCOUNTING TECHNICIAN, ED SMITH SPORTS COMPLEX #1 (0001) through (0261) Patrick Calhoon, Sports Facility Manager, came before the Commission, and requested that Linda Needs, Accounting Technician, Ed Smith Sports Complex, come forward. Mr. Calhoon stated that Ms. Needs exhibits excellent skills in accounting and office operations; that her ability to single- handedly maintain office operations allowed a reduction in Staff, saving the City $25,000 annually. Mayor Cardamone presented Ms. Needs with a City-logo watch, a plaque, and a certificate as the September Employee of the Month in appreciation of her unique performance with the City of Sarasota; and congratulated her for her outstanding efforts. Ms. Needs thanked Mr. Calhoon for the good example, and thanked all her fellow employees. Mr. Calhoon stated that many good comments have been received regarding Ms. Needs' work. 2. PRESENTATION RE: MAYOR'S CITATION TO HONOR ANTONIO G. "TONY" FERNADEZ, SR. ONE OF FLORIDA'S BROADCASTING PIONEERS #1 (0268) through (0427) Mayor Cardamone stated that the Vice Mayor will make the presentation. Vice Mayor Pillot requested that Antonio Fernandez and family come Eorward. Vice Mayor Pillot read in its entirety the Mayor's Citation recognizing Mr. Fernandez for his contributions to the community and presented Mr. Fernandez with the signed Mayor's Citation embossed with the City Seal. Mr. Fernandez thanked the Commission and introduced his family: Rose, wife; Tony Jr. and Charles, sons; Teresa, daughter-in-law, and Christopher, grandson. 3. PRESENTATION RE: AWARD $25,000 CHECK FROM THE LAW ENFORCEMENT TRUST FUND TO DRUG FREE COMMUNITIES TO SUPPORT THE CONTINUATION OF WEED AND SEED EFFORTS IN SARASOTA AND MANATEE COUNTIES #1 (0428) through (0485) Mayor Cardamone requested that Al Brown, County Coordinator, Weed and Seed Program, come forward. Mayor Cardamone presented on behalf of the City, a $25,000 check from the Law Enforcement Trust Fund (LETF) to further the efforts of the Weed and Seed program in the community; and stated that the community is aware of the successes enjoyed by the program. Mr. Brown thanked the Commission on behalf of the Board of Directors of the Weed and Seed Program. 4. PRESENTATION RE: RESOLUTION NO. 99R-1230, RECOGNIZING CITY GOVERNMENT WEEK, OCTOBER 17 THROUGH 23, 1999, AND ENCOURAGING ALL CITIZENS TO SUPPORT THE CELEBRATION AND CORRESPONDING ACTIVITIES ETC. - ADOPTED #1 (0486) through (0588) Mayor Cardamone stated that proposed Resolution No. 99R-1230 recognizes City Government Week, October 17 through 23, 1999. Commissioner Mason read proposed Resolution No. 99R-1230 in its entirety. On motion of Commissioner Quillin and second of Commissioner Mason, it was moved to adopt proposed Resolution No. 99R-1230. Mayor Cardamone requested that City Auditor and Clerk Robinson proceed with the roll-call vote. Motion carried unanimously (5 to 0) : Cardamone, yes; Hogle, yes; Mason, yes; Pillot, yes, Quillin, yes. BOOK 46 Page 18756 10/18/99 6:00 P.M. BOOK 46 Page 1875'7 10/18/99 6:00 P.M. 5. PRESENTATION RE: : MEMORIAL RESOLUTION NO. 99R-1229, RECOGNIZING THE PASSING OF DAVID COHEN, FORMER SARASOTA CITY COMMISSIONER, VICE MAYOR AND MAYOR WHO HAD SIGNIFICANT INFLUENCE IN THE COMMUNITY; ETC. - ADOPTED #1 (0603) through (0813) Mayor Cardamone stated that Memorial Resolution No. 99R-1229, recognizes the October 4, 1999, passing of David Cohen, who had a noteworthy and everlasting influence on the community. Mayor Cardamone read Memorial Resolution No. 99R-1229 in its entirety. On the motion of Vice Mayor Pillot and second of Commissioner Hogle, it was moved to adopt Memorial Resolution No. 99R-1229. Mayor Cardamone requested that City Auditor and Clerk Robinson proceed with the roll-call vote. Motion carried unanimously (5 to 0): Hogle, yes; Mason, yes; Pillot, yes; Quillin, yes Cardamone, yes. The following family members came forward and were presented with a copy of the memorial resolution appropriately framed on a plaque: Misty Whiteman and Mascha Braun, nieces. 6. PRESENTATION RE: CITIZENS WITH DISABILITIES ADVISORY BOARD #1 (0832) through (1052) Pamela Dorwarth, Chairman, and Donald Dawkins, Vice Chairman, Citizens with Disabilities Advisory Board, came before the Commission. Mr. Dawkins stated that celebrating No Barriers Week, September 14 through 18, 1999, was enjoyable; that City and County officials participated in observing problems and issues affecting citizens with disabilities and requiring resolution in the 21st century; that universal accessibility is a "win-win" situation for all; that recognizing Sarasota as the vacation capital for citizens with disabilities around the world is a desired goal. Ms. Dorwarth presented Certificates of Recognition to the following individuals: Mary J. Quillin, Commissioner John Brewer, Director, Freedom Transport Company William Hallisey, Director of Public Works Joe Pizzalato, Supervisor, Maintenance Operations Duane Mountain, Deputy Director of Public Works V. Peter Schneider, Deputy City Manager David Hegel, Traffic Control Systems Analyst Ms. Dorwarth continued that Certificates of Recognition will also be presented in the future to the following individuals not present in the audience: Alexander Boudreau, P.E., Bicycle/Pedestrian Coordinator, Sarasota County Maggie Sumney, Total Quality Performance Manager Tim Hutton, Executive Director, Human Services Planning Association Mike Maholz, Public Transportation Planner, Sarasota/ Manatee Metropolitan Planning Organization (MPO) Dominic Locasio, Marketing Coordinator, Sarasota County Area Transit (SCAT) 7. CHANGE TO THE ORDERS OF THE DAY - APPROVED #1 (1089) through (1108) City Auditor and Clerk Robinson presented the following Change to the Orders of the Day: A. Add under Consent Agenda No. 1 Item III-A-6, Approval Re: Request for Reimbursement of $4,852 by The Downtown Association for banners, brackets, flags, and stickers for the Millennium Celebration. On motion of Commissioner Hogle and second of Commissioner Mason, it was. moved to approve the Change to the Orders of the Day. Motion carried unanimously (5 to 0) : Hogle, yes; Mason, yes; Pillot, yes; Quillin, yes; Cardamone, yes. 8. BOARD ACTIONS: : REPORT RE: ADVANCE PARTIAL PLANNING/LOCAL PLANNING AGENCY' S REGULAR MEETING OF OCTOBER 6, 1999 - SET PROPOSED ORDINANCE NOS. 99-4165 AND 99-4144 FOR PUBLIC HEARING; RECEIVED REPORT (AGENDA ITEM NO. II-1) #1 (1116) through (1321) Robert Kantor, M.D., Chairman of the Planning Board/Local Planning Agency (PBLP), and Jane Robinson, Director of Planning and Development, came before the Commission. Dr. Kantor presented the following items from the October 6, 1999, PBLP meeting: A. Application No. 99-ZTA-14 Re: Adult Use Amendments Dr. Kantor stated that Application No. 99-ZTA-14 is for a text amendment to Section IV-405A, Zoning Code (1998), regarding the BOOK 46 Page 18758 10/18/99 6:00 P.M. BOOK 46 Page 18759 10/18/99 6:00 P.M. granting or denial of applications for an "Adult Use Permit"; that at its October 6, 1999, meeting, the PBLP voted unanimously to find Application No. 99-ZTA-14 as contained in proposed Ordinance No. 99-4165 consistent with the City's Comprehensive Plan, also called the Sarasota City Plan, 1998 Edition, and to recommend Commission approval; that the purpose of the revision is to comply with changes in case law regarding adult use regulations and will change the time period to review an application from 30 days to 45 days; that the Adult Use Permit application will be deemed granted for a period of one year if an application is not granted or denied in the prescribed 45-day review period; that additionally, a final decision for any request for a variance submitted by an adult use establishment shall be made within 90 days of the submission. City Manager Sollenberger stated that the Administration recommends setting proposed Ordinance No. 99-4165 for public hearing. On motion of Commissioner Quillin and second of Commissioner Mason, it was moved to set proposed Ordinance No. 99-4165 for public hearing. Motion carried unanimously (5 to 0): Hogle, yes; Mason, yes; Pillot, yes; Quillin, yes; Cardamone, yes. B. Application No. 99-ZTA-13 Re: Procedures for amending the City's Comprehensive Plan, also called the Sarasota City Plan, 1998 Edition Dr. Kantor stated that Application No. 99-ZTA-13 is for zoning text amendments to the City's Comprehensive Plan as follows: - Article IV, Development Review Procedures; Division 14, Comprehensive Plan Amendments; Section IV-1401, Purpose and Applicability; Section IV-1402; Application Requirements; A new Section IV-1402.1, Public Participation and Appendix "C", Public Participation Activities are created; Section IV-1403, Staff Review and Report; Section IV-1404, Planning Board Review; Section IV-1405, City Commission Review; - Section IV-1406, Guidelines for Review are all amended; - Section IV-1407, Effect of Decision; and Section IV-1408, Changes to Land Use. Dr. Kantor continued that at its October 6, 1999, meeting, the PBLP voted unanimously to find Application No. 99-ZTA-13 as contained in proposed Ordinance No. 99-4144 consistent with the City's Comprehensive Plan and to recommend Commission approval. City Attorney Taylor quoted the Report on Actions of PBLP Matters - October 6, 1999, as follows: the Planning Board/Local Planning Agency recommended approval to find the zoning text amendment 99-ZTA-13. is consistent with the City's Comprehensive Plan City Attorney stated that the PBLP actually made the finding of consistency; therefore, the phrase "recommend approval" should be removed. City Manager Sollenberger stated that the Administration recommends setting proposed Ordinance No. 99-4144 for public hearing. On motion of Commissioner Hogle and second of Commissioner Quillin, it was moved to set proposed Ordinance No. 99-4144 for public hearing. Motion carried unanimously (5 to 0): Hogle, yes; Mason, yes; Pillot, yes; Quillin, yes; Cardamone, yes. On motion of Vice Mayor Pillot and second of Commissioner Mason, it was moved to receive the report of the October 6, 1999, PBLP meeting. Motion carried unanimously (5 to 0): Hogle, yes; Mason, yes; Pillot, yes; Quillin, yes; Cardamone, yes. 9. CONSENT AGENDA NO. 1: ITEM NOS. 1, 2, 3, 4 AND 5 - APPROVED (AGENDA ITEM III-A) #1 (1323) through (1595) Commissioner Mason requested that Item Nos. 1 and 4 be removed for discussion. 2. Approval Re: Authorize the City Manager to execute the Gulf Coast Heritage Trail Subgrant Modification No. 1 Agreement between the City of Sarasota and the Florida Department of Community Affairs, Florida Coastal Management Program. 3. Approval Re: Authorize the Mayor and City Auditor and Clerk to execute the Municipal Services and Pre- Annexation Agreement between the City of Sarasota and Alvin Miller for property located at 1384 39th Street. 5. Approval Re: Authorize the Mayor and City Auditor and Clerk to execute a First Amendment to the Lease Agreement between the City of Sarasota and Florida West Coast Symphony, Inc., permitting Florida West Coast Symphony, Inc. to sell beer and wine during pertormance intermissions. BOOK 46 Page 18760 10/18/99 6:00 P.M. BOOK 46 Page 18761 10/18/99 6:00 P.M. 6. Approval Re: Authorize reimbursement of $4,852.00 to the Downtown Association for banners, brackets, flags and stickers for the Millennium Celebration. On motion of Commissioner Mason and second of Commissioner Hogle, it was moved to approve Consent Agenda No. 1, Item Nos. 2, 3, 5, and 6. Motion carried unanimously (5 to 0): Hogle, yes; Mason, yes; Pillot, yes; Quillin, yesi Cardamone, yes. 1. Approval Re: Refer the suggestion from Ellie Witthoefft regarding placement of plaques at the Dolphin and steigerwalde-Jockey Fountains to the Administration. Commissioner Mason stated that receipt of a report back to the Commission should be time-specific. Mayor Cardamone asked if the suggestion is for the Public Art Committee to consider the plaques at the next Public Art Committee meeting and report back to the Commission? Commissioner Mason stated yes. On motion of Commissioner Quillin and second of Commissioner Mason, it was moved to approve Consent Agenda No. 1, Item No. 1. Motion carried unanimously (5 to 0) : Hogle, yes; Mason, yes; Pillot, yes; Quillin, yes; Cardamone, yes. 4. Approval Re: Authorize the Mayor and City Auditor and Clerk to execute the Interlocal Agreement between the City of Sarasota and the School Board of Sarasota County relating to additional school crossing guards at Booker High School. Commissioner Mason stated that the previous Interlocal Agreement concerning school crossing guards was approved by the Commission last year at which time resolving the issue of closing Orange Avenue was discussed; that the Orange Avenue issue has not yet been resolved. City Manager Sollenberger stated that proceeding with the presented Interlocal Agreement is recommended; that the Interlocal Agreement is a vehicle for reimbursement to the City for costs of school crossing guards; that the Superintendent of Schools for Sarasota County previously requested the Administration place school crossing guards at Booker High School at the time the traific problem became apparent; that proceeding with execution of the Interlocal Agreement is recommended; that two joint meetings to discuss the closing of Orange Avenue with the School Board of Sarasota County have been scheduled; however, both have been cancelled for reasons associated with school business; that resolution of the issue is desired. Commissioner Mason stated that starting a tickler file to avoid delays is suggested; that the Commission has a responsibility to the citizens to resolve issues in a more timely fashion. Mayor Cardamone stated that resolution was anticipated before school began; however, the presented Interlocal Agreement is for repayment of costs and can be canceled if other actions are taken. Commissioner Mason stated that the Administration's recommendation to proceed is supported. Commissioner Quillin stated that Interlocal Agreements for reimbursements should be completed prior to the budget process. On motion of Commissioner Mason and second of Commissioner Hogle, it was moved to approve Consent Agenda No. 1, Item No. 4. Motion carried unanimously (5 to 0): Hogle, yes; Mason, yes; Pillot, yes; Quillin, yes; Cardamone, yes. 10. CONSENT AGENDA NO. 2: ITEM NO. 1 (RESOLUTION NO. 99R-1210) - ADOPTED; ITEM NO. 2 (ORDINANCE NO. 99-4166) - ADOPTED: ITEM NO. 3 (ORDINANCE NO. 99-4167) = ADOPTED; ITEM NO. 4 (ORDINANCE NO. 99-4168) - ADOPTED; ITEM NO.5 (ORDINANCE NO. 99-4169) = ADOPTED; ITEM NO. 6 (ORDINANCE NO. 99-4170) ADOPTED; ITEM NO. 7. (ORDINANCE NO. 99-4171) ADOPTED 1 ITEM NO. 8 (ORDINANCE NO. 99-4172) - ADOPTED (AGENDA ITEM III-B #1 (1599) through (1774) 1. Adoption Re: Proposed Resolution No. 99R-1210, appropriating $26,346 from the Unappropriated Fund Balance of the Information Systems and Technology Fund to fund a new Internet web server in the IST Department; etc. 2. Adoption Re: Proposed Ordinance No. 99-4166 rezoning real property located at 700 Benjamin Franklin Drive commonly known as the Radisson Lido Beach Resort and more fully described herein, from the Multiple-Family Residential-4 (RMF-4) Zone District to the Waterfront Resort (WFR) Zone District, as more particularly set forth herein; providing for conditions of the rezoning (Title Only) (Application Nos. 99-RE-09, 99-CU-14 and 99-SP-Q, Applicant Brenda L. Patten, Esquire, as agent for the owner, Calpac, Inc.) 3. Adoption Re: Proposed Ordinance No. 99-4167 rezoning a parcel of real property located on the south side of Boulevard of the Arts and bounded on the east by El BOOK 46 Page 18762 10/18/99 6:00 P.M. BOOK 46 Page 18763 10/18/99 6:00 P.M. Vernona Avenue and on the west by an 18-foot public alley; said parcel being located immediately to the east of the Sarasota Hyatt Hotel and being more fully described herein, from the Multiple-Family Residential- 6 (RMF-6) Zone District to the Commercial-Central Business District (C-CBD) Zone District, as more particularly set forth herein; providing for conditions of the rezoning (Title Only) (Application Nos. 99-RE- 08, 99-OSP-02 and 99-SP-0, Applicant Joel Freedman, A.I.C.P., as agent for the owner, Hotel Associates of Sarasota, Limited, a Florida limited partnership) 4. Adoption Re: Proposed Ordinance No. 99-4168 to amend Ordinance No. 99-4120 by the substitution of Site Plan 99-SP-R for previously approved Site Plan 99-SP-A to allow an approximate 84-room/suite hotel on 2.09t acres in the Commercial Park (CP) Zone District; said property being located at the southeast corner of University Parkway and Royal Palm Drive with a street address of 1040 University Parkway as more particularly described herein; approving Site Plan 99-SP-R; providing for conditions; repealing ordinances in conflict (Title Only) (Application Nos. 99-RE-12 and 99-SP-R, Applicant Bruce Franklin, as agent for the owner, McKibbon Brothers, Inc.) 5. Adoption Re: Proposed Ordinance No. 99-4169 to conditionally vacate that certain approximately 15-foot wide alley that runs approximately 256 feet in length from north to south from Arlington Street at the north connecting to Hillview Street at the south and located within Lot 1, Block G and Lot 1, Block H, City Hall Square, Unit 2, as per plat thereof recorded in Plat Book 2, Page 123 of the Public Records of Sarasota County, Florida, as is more particularly described herein (Title Only) (Application No. 99-SV-05, Applicant Pamela G. Truitt, A.I.C.P., as agent for the owners, Sarasota County Public Hospital Board) 6. Adoption Re: Proposed Ordinance No. 99-4170 providing for the designation of the structure located at 344 Monroe Drive, historically known as the Colonel Frederick and Jessie Byerly House, as a structure of historic significance pursuant to the historic preservation ordinance of the City of Sarasota; more particularly described herein (Title Only) (Application No. 99-HD-13, Applicant Mikki Hartig, as agent for the owners, Christopher and Suzette Cushman) 7. Adoption Re: Proposed Ordinance No. 99-4171 providing for the designation of the structures located at 750 Hudson Avenue, historically known as the Joseph and Florence Glennon House, as structures of historic significance pursuant to the historic preservation ordinance of the City of Sarasota; more particularly described herein (Title Only) Application No. 99-HD- 14, Applicant Mikki Hartig, as agent for the owners, Ralph and Beverly Moore) 8. Adoption Re: Proposed Ordinance No. 99-4172 providing for the designation of the structure located at 1435 Seventh Street, historically known as the Leonard Reid Family house, as a structure of historic significance pursuant to the historic preservation ordinance of the City of Sarasota; more particularly described herein (Title Only) (Application No. 99-HD-15, Applicant Mikki Hartig, as agent for the owner, J. Donald Wallace) City Auditor and Clerk Robinson read proposed Ordinance Nos. 99-4166, 99-4167, 99-4168, 99-4169, 99-4170, 99-4171, and 99-4172 by title only and proposed Resolution No. 99R-1210 in its entirety. On motion of Vice Mayor Pillot and second of Commissioner Mason, it was moved to adopt Consent Agenda No. 2, Item Nos. 1, 2, 3, 4, 5, 6, 7, and 8, inclusive. Mayor Cardamone requested that City Auditor and Clerk Robinson proceed with the roll-call vote. Motion carried unanimously (5 to 0): Mason, yes; Pillot, yes; Quillin, yes; Cardamone, yes; Hogle, yes. Mayor Cardamone stated that no public hearings are on the Agenda. Commissioner Quillin stated that 15-day advance advertising is required for public hearings; therefore, the first meeting of every month will have many public hearings; that rearranging the Agenda should be explored. City Auditor and Clerk Robinson stated that the Planning Board/Local Planning Agency (PBLP) meets on the first Wednesday of each month; that items from the PBLP's meeting cannot be presented at the second Commission meeting of the month as 15 days advanced advertising is required. Mayor Cardamone stated that enduring overly lengthy meetings is unfair to the Commission and Staff. City Auditor and Clerk Robinson stated that previously 10-day advance advertising was required; that 10 days did not provide sufficient time for appropriate notice. Mayor Cardamone stated that a method to balance the Agendas can be developed. BOOK 46 Page 18764 10/18/99 6:00 P.M. BOOK 46 Page 18765 10/18/99 6:00 P.M. Commissioner Quillin asked if some public hearings could have a 10-day advance advertising requirement? City Auditor and Clerk Robinson stated that Staff will review the procedure. 11. CITIZENS I INPUT CONCERNING CITY TOPICS #1 (0000) through (0000) There was no one signed up to speak. 12. UNFINISHED BUSINESS: APPROVAL RE: RELOCATION OF ART WORK KNOWN AS "PEOPLE'S PLACE" BY ARTIST JOHN DEHN - APPROVED RELOCATING THE SCULPTURE KNOWN AS "PEOPLE'S PLACE" AND THE EXPENDITURE OF $1,000 FROM THE PUBLIC ART FUND (AGENDA ITEM VI-1) #1 (1884) through (1947) City Manager Sollenberger stated that at the September 7, 1999, meeting, the Public Art Committee voted unanimously to recommend to the Commission relocation of the sculpture known as "People's Place" by artist John Dehn from State Street and Lemon Avenue to a site in the planting area on Main Street adjacent to Patrick's restaurant; that the sculpture will be placed parallel to Main Street, midway between the two most westerly trees and midway between the curb and the paved walk area; that the cost for relocating the artwork will not exceed $1,000; that funding will be provided from the Public Art Fund; that at the October 4, 1999, Regular Commission meeting, the Commission directed the City Attorney's Office to review the matter and report back. City Attorney Taylor referred to the October 15, 1999, memorandum from City Auditor and Clerk Robinson concerning additional backup material which includes a signed waiver by the artist of rights under the Visual Artists' Rights Act (VARA) as requested by the Commission. City Manager Sollenberger stated that the Administration recommends approval of the Public Art Committee recommendation to relocate the sculpture known as "People's Place" and approve the expenditure of $1,000 from the Public Art Fund. On motion of Vice Mayor Pillot and second of Commissioner Quillin, it was moved to approve the Administration's recommendation. Motion carried unanimously (5 to 0): : Hogle, yes; Mason, yes; Pillot, yes; Quillin, yes; Cardamone, yes. Mayor Cardamone stated that the new Location of the sculpture will be pleasing. 13. UNFINISHED BUSINESS: APPROVAL RE: INTERIM LIDO BEACH RESTORATION PROJECT - APPROVED PROCEEDING WITH THE CONCEPT OF THE FEEDER BEACH, DELAYING ACTION ON WHITE SAND LAYER AND AUTHORIZING THE ADMINISTRATION TO REQUEST $1.1 MILLION FROM TOURIST DEVELOPMENT TAX (AGENDA ITEM VI-2) #1 (1954) through (3365) Dennis Daughters, Director of Engineering/City Engineer, and Richard Spadoni, Senior Vice President, Coastal Planning Engineering (CPE), came before the Commission. Mr. Daughters stated that the Commission is requested to: 1. Approve proceeding with the concept of the Feeder Beach, rather than the previously proposed T-Groin Alternative. 2. Delay action on white sand layer. 3. Authorize the Administration to request $1.1 million from Tourist Development Tax. Mr. Daughters gave a computer-generated slide presentation prepared for the Tourist Development Council (TDC) and stated that the previous Lido Beach Restoration Project involved the central one-third of Lido Key and was completed in May 1998; that a $25,000 State grant was received after the City agreed to a 75 percent match with local funds; that $1.1 million was received in Tourist Development Taxes (TDT); that 285,000 cubic yards of sand were placed on the beach providing protection from recent tropical storms; that a Federal Nourishment Project was reauthorized by Congress on August 7, 1999, providing a $700,000 grant with a 25 percent local match; that either Staff or the United States Army Corps of Engineers (USACE) will prepare a preliminary Plamming/Engineering Report (PED) ; that a commitment for $146,000 in TDT funds annually for six years has been received; that design and construction could begin in 2003; that the Federal Nourishment Project committed $7.8 million with a 35 percent local match; that a commitment for $4.5 million with a local match of 35 percent was received for renourishment required every four years, i.e., years 2007, 2011, and 2015. Mr. Daughters continued that an interim project is recommended for the southern one-third of Lido Key from the Radisson Resort to Big Pass; that the benefits of the project are storm protection for both City and County beaches and privately-owned property; that economic benefits would be derived from resorts in the area by collecting tax dollars from tourists visiting the beach; that environmental benefits would result from increased areas for vegetation, birds, sea turtle nesting, etc.; that two sites from which to obtain sand (borrow sites) exist seven miles offshore; that permits for T-Head Groins were denied; that a BOOK 46 Page 18766 10/18/99 6:00 P.M. BOOK 46 Page 18767 10/18/99 6:00 P.M. "Feeder Beach" concept is now being pursued; that 475,000 cubic yards of beach fill will be required; that the elevation of the southern one-third of Lido Key is +5 feet above sea level; that the average design berm width is 367 feet. Mr. Daughters referred to displayed computer-generated drawings and photographs indicating the location of the borrow sites, the depth of the water, the dredging equipment, the location of the proposed T-Head Groins installation, the extent of erosion, and stated that Staff appeared before the County's Coastal Advisory Committee (CAC) for approval of the project using T-Head Groins, that the motion to approve the project with the T-Head Groins failed by a 3-to-2 vote; however, the project was approved without groins; that the recommended Interim Lido Beach Restoration Project incorporates a 'Feeder Beach" as follows: No structures will be permitted. Wide beach at southern end will be unstable. Sand drift on the southern one-half is from north to south. Plan calls for additional sand placed "updrift." Plan includes no structures. Additional sand will gradually move to the southern end. Mr. Daughters referred to a drawing indicating a comparison between the amount of fill required for the groin section and the Feeder Beach concept; and stated that the color of the sand utilized has been a concern; that the history of the use of white sand is as follows: On January 4, 1999, the Commission denied a request to pursue light-colored sand from the shoal at the south end of Lido Key Staff and CPE made a presentation to the Commission on April 19, 1999, with South Lido Coalition CPE developed two-phase scope of work for $297,608 No assurance a significant amount of white sand exists at a reasonable, cost-effective distance Beach must be tilled (plowed) annually Mr. Daughters continued that USACE may dredge New Pass, which has white sand, in May 2000; that if the dredging occurs, Staff will request placing the sand on the central one-third of Lido Keyi that the study by the City should be delayed until a white-sand study currently being conducted by Longboat Key is completed; that funding for the Interim Lido Beach Restoration Project is as follows: Estimated Total cost = $5.9 million State and Federal grants = $3.0 million City's current TDT allocation = + $1.8 million Additional funding required: + $1.1 million in FY 1999/2000 Mr. Daughters continued that the TDC original two percent tax levy provides $300,000 annually; that an additional one percent levy provided $1.1 million in FY 1997/1998, $304,000 in FY 1998/1999, and $146,000 annually for six years; that near-future steps are as follows: Obtain + $1.1 million from Tourist Development Tax funds through the CAC and the Sarasota Board of County Commissioners (BCC) and ask the BCC to provide the funds in November 1999. Construct Interim Lido Beach Restoration Project in late Winter or early Spring 1999/2000 using ofishore sand. Pursue "Planning and Engineering Design' a (PED) report with USACE, and dredging of New Pass in 2001. Get Congress to approve WRDA-2002 with construction funds for Lido Beach. Construct Federal Project in 2003 Mr. Daughters continued that John Kirker, Chairman of the South Lido Coalition, is in the audience; that the coalition is very active; that 70 members attended a slide presentation concerning the Interim Lido Beach Restoration Project on October 18, 1999, indicating a sincere interest in the project. Commissioner Quillin asked if the CAC's denial was based on the proximity of the T-Head Groins to the County park? Mr. Daughters stated yes; that two of the groins would have been anchored in County park property. Commissioner Quillin asked if T-Head Groins could be installed in the area in front of the L'Elegance on Lido Beach Condominiums and the receptiveness of the County if the public is supportive? Mr. Daughters stated that physically the T-Head Groins could be installed; that obtaining State permits without County support would be difficult; that local funding of the approximately $1 million cost would be difficult. Mr. Spadoni stated that significant loss occurs off the southern end of Lido Key; that installing only two T-Head Groins to the north would exacerbate the situation. Commissioner Quillin stated that long-term solutions for beach stabilization are required. Mr. Daughters stated that long-term solutions are more appropriately conducted under Federal projects for two reasons: BOOK 46 Page 18768 10/18/99 6:00 P.M. BOOK 46 Page 18769 10/18/99 6:00 P.M. 1) a larger scope of work is involved, and 2) only a 20 percent local fund match is required. Commissioner Hogle stated that a member of the CAC voting in favor of the requested T-Head Groins indicated use of T-Head Groins may be incorporated into the Federal project if groins appear the preferable method after observation of the beach over the next two or three years. Mr. Daughters stated that is correct; that the feeder beach approach is a trial and highly susceptible to tropical storms. Mayor Cardamone asked the date the sand will be replaced? Mr. Daughters stated that the sand should be replaced by late winter or early spring 1999/2000; that the schedule depends on obtaining permits and funding; that the project must be completed before sea turtle nesting season, i.e., May 1; that an extension or waiver may be obtained. Mayor Cardamone stated that late winter or early spring 1999/2000 is the earliest time sand can be replaced at the condominium locations. Mr. Daughters stated that is correct. Mayor Cardamone stated that mixing the white and gray sand is a concern; and asked if tilling the sand for sea turtle nesting contributes to erosion? Mr. Spadoni stated no; that the sand compacts rapidly after tilling. City Manager Sollenberger stated that the Administration's recommendation is for the Commission to: 1. Approve proceeding with the concept of the feeder beach. 2. Delay action on white sand layer. 3. Authorize the Administration to request $1.1 million from Tourist Development Tax. On motion of Vice Mayor Pillot and second of Commissioner Hogle, it was moved to approve the Administration's recommendation. Motion carried unanimously (5 to 0): Hogle, yes; Mason, yes; Pillot, yes; Quillin, yes; Cardamone, yes. 14. NEW BUSINESS: DISCUSSION RE: THREE-YEAR FUNDING REQUEST FROM THE GREATER NEWTOWN COMMUNITY REDEVELOPMENT (GNCRC) - APPROVED THREE-YEARS OF FUNDING FOR THE GNCRC AND REFERRED TO THE ADMINISTRATION TO DETERMINE THE EXACT AMOUNT OF FUNDING THROUGH MEETINGS WITH THE GNCRC AND FOR THE ADMINISTRATION, UPON COMPLETION, TO REPORT BACK TO THE COMMISSION (AGENDA ITEM VII-1) #1 (3385) through #3 (0446) Cynthia Porter, Executive Director, Greater Newtown Community Redevelopment Corporation (GNCRC), came before the Commission and stated that appreciation is extended to the Creator, families, the community, partners, City Staff and the Commission for working with the GNCRC; that the presentation will be made by various individuals for the purpose of requesting three years of administrative funding support for the GNCRC as follows: Year One $292,397.50 Year Two $286,104.08 Year Three $280,621.92 Total $859,123.50 Jetson Grimes, President of the GNCRC Advisory Board, Fredd Atkins, First Vice President of the GNCRC Advisory Board and former Mayor, and Reverend Jerome Dupree, former Mayor and community resident, came before the Commission. Mr. Grimes stated that individuals in the community have expressed appreciation for the GNCRC's accomplishments and the resulting hope engendered in Newtown; that the results of the GNÇRC's efforts are evident in the landscape and the developments which now exist on formerly vacant lots; that buildings previously housing crime and drugs are now productive buildings due to the efforts of business people in the community pooling funds to effect change; that the Sarasota County Education Assistance Program (SCEAP) was founded by the community's coming together to aid children in need of help with school problems or homework; that Project Challenge is now located in the community whereas previously individuals seeking employment were required to go outside the community and use employment agencies located elsewhere; that community help is provided to individuals requiring assistance in completing employment applications; that the GNCRC has been instrumental in providing hope to members of the community and will take the community to the next level; that the faith shown by funding the program initially is appreciated; that the GNCRC has seeded the community but now realizes after one year much more funding is required; that the Newtown community can be taken into the next millenium with the Commission's assistance. Mr. Atkins stated that the GNCRC is the best possible program for the Newtown area; that the present program of projects developed by the GNCRC is in the best interest of both Newtown and the City; that the inception of the GNCRC was not one year ago but many years ago; that Newtown community leaders have previously indicated an organization was required to perform the work attempted by small organizations; that other Newtown community BOOK 46 Page 18770 10/18/99 6:00 P.M. BOOK 46 Page 18771 10/18/99 6:00 P.M. leaders have indicated the necessity for an office with staff to watch the community and be responsible for taking care of the economic, cultural, educational, social and spiritual development of the community; that the Commission has an interest in facilitating the needs of the community in the best possible manner; that partnerships exist between the City and banks and other entities to meet the needs of the community; that the process has always been the same; that the essence of previous studies has always been about having a vehicle to manage the greater Newtown area; that the Commission's view in the past was of no unity or solidarity; that no organization was equipped to represent greater Newtown in a holistic wayi; that the GNCRC has been proven as the vehicle which can meet the needs of the Newtown community; that the positive consideration of the Commission is requested to move forward with the recommended economic development plan. Reverend Dupree stated that the cooperative efforts of the City and Newtown began many years ago; that a grant from the Office of Economic Opportunity resulted in the formation of a community action agency, Sarasota United Need, which was located in the same building on Dr. Martin Luther King, Jr., Way (MLK Way) now housing the Helen Payne Day Nursery; that members of the community received training at Sarasota United Need and were able to obtain jobs as upholsterers, bank clerks and computer operators; that the formation of a mobile medical clinic enabled members in various parts of the County to receive health care; that Sarasota United Need, of which he later became Executive Director, reached out to the community for help in paving roads and installing streetlights as previously the only paved roads were the ones traveled by the buses; that Sarasota United Need facilitated the implementation of the Head Start program by providing funds to the school system; that many years ago, Newtown had a pharmacy located at Maple Avenue and 27th Street (MLK Way) which was not able to survive; that Humphrey's Drugstore was a place for young people to congregate and release tension experienced in school and elsewhere; that Jones Barbecue was also in existence as were other businesses along Dr. Martin Luther King, Jr., Way; that Newtown had five or six different taxi companies which apparently made a reasonably good living; that over the years, many of the businesses left; however, some businesses are now returning, which is a move in the right direction; that a pharmacy and taxi service may still be required; that Newtown should not be a separate entity but an integral part of the City; that the ability of the City to provide help to Newtown to move ahead will determine the fate of the entire City. Edna Shirell Holliman, Administrative Assistant of the GNCRC, and Che Barnett, Assistant Director of the GNCRC, came before the Commission. Ms. Barnett stated that the GNCRC is proud of their accomplishments; that the contract with the City consisted of a ten-point scope of service; that the GNCRC was charged with conducting a business retention and expansion survey, which was one of the first activities completed resulting in the documentation of existing businesses in the greater Newtown area and also serving to introduce the GNCRC to the business community; that the survey enabled the GNCRC to become aware of the concerns of the business community along the MLK Way corridor, the surrounding areas and US 301; that business participants in the survey continue to participate with the GNCRC by visiting the forums held on Tuesday mornings which help build solidarity and coalitions for community development. Ms. . Barnett continued that the second activity was the site development inventory which provides information necessary to map various parcels in the community and to understand ownership in the community, types of existing buildings, and planning and zoning issues; that the site development inventory is maintained through records obtained from the Property Appraiser's Office; that the site development inventory consists of commercial buildings but is now being expanded to include documentation of residential areas due to the development of a housing initiative; that the site development inventory also includes people; that representatives from the National Census and the State worked with the GNCRC to assure an accurate census count; that a neighborhood land use plan is in processi that the GNCRC is working with business owners and City Staff to develop a comprehensive long-range plan; that the Commission will be updated continually; that the initial steps helped reinforce store-front renovation program efforts to revitalize the MLK Way corridor economically and aesthetically, that the result should prove to be a comprehensive and holistic approach to renovation with the incorporation of crime prevention and safety measures; that work is in progress with the Department of Housing and Community Development; that Provident Bank will support the GNCRC in making matching loans to business owners participating in the store-front renovation program; that in-kind assistance was provided by architectural firms and students from the Ringling School of Art and Design who participated in charettes which enabled visualization of possibilities along the MLK Way corridor; that three businesses have been designated to participate in the initial renovation, utilizing $100,000 in City funding awarded the GNCRC earlier; that the housing program is to improve housing options in the community and neighborhood through new construction and renovation; that different strategies will be incorporated to educate home buyers by increasing awareness of available housing and mortgage options; that Chase Bank partnered with the GNCRC and hosted first-time home buyer programs; that the GNCRC developed four housing models available in the low-low and low-moderate income buying range; that the GNCRC partnered with Bank One which will provide pre-development and construction BOOK 46 Page 18772 10/18/99 6:00 P.M. BOOK 46 Page 18773 10/18/99 6:00 P.M. costs to assure sufficient funds are available for building and selling the homes; that additional important partnerships have been established with the Florida Housing Coalition which offers training and education in the operation of an affordable housing catalyst program; that national agencies such as Enterprise Florida are contributing to the development of the program; that approximately 27 individuals in various stages of housing pursuits are involved in the educational program with a few already approved for mortgages and with building to begin soon. Ms. Barnett further stated that the goal of the GNCRC is to leverage efforts and City dollars through economic development grants; that the GNCRC is constantly searching for such grants; that the first year required learning as to availability of grants, establishing a good data base, working with the Federal Register, establishing good partnerships in the State and making needs known; that the major funding now being investigated is Grants Enterprise of Florida, a job development and economic development initiative, the Federal Housing and Urban Development Department (HUD) and the youth building initiative and several smaller proposals at different banks and corporations; that pursuit of grant funding will continue. Ms. . Holliman Shirell stated that the GNCRC's services also involve small business owners and entrepreneur workshops; that the GNCRC works with local lenders, state agencies and business consultants in sponsoring business development Classes in the Newtown community; that the objective is to promote successful management of existing and start-up businesses in Newtown; that the objective of employment job training is to provide the skills and direction necessary to secure and retain gainful employment of single parents, ex-offenders and individuals who require motivation; that GNCRC's initial educational objective was to help 10 to 15 frequently suspended, out-of-school youths find career paths and occupations and to provide counseling services, internships and summer youth job training; that the Urbaculture project sponsored by the Florida House Institute (FHI), which is a GNCRC partner, offers the opportunity to learn new occupational skills, to begin agriculture employment businesses or to supplement income; that the historical preservation of cultural heritage program is underway through partnering with existing community resources to enhance annual cultural events including the annual Dr. Martin Luther King, Jr., Celebration and the Easter Parade; that of primary importance is the inclusion of people of all ages, races and walks of life from the City and County; that the GNCRC will continue to utilize the ideas of volunteers and the GNCRC Advisory Board in determining the cultural event best celebrating the community as a whole. Teresa Clove, Vocational Counselor for Project Challenge, and Eric Johnson, Member of the GNCRC Advisory Board, came before the Commission. Ms. Clove stated that Project Challenge, formed in 1994, is a career development and job placement service with the mission of empowering youth and adults with skills and resources required for success through vocational counseling and career development services; that the goals of Project Challenge include providing the counseling and services necessary to equip participants to become self-sufficient, alleviating barriers to employment such as lack of day care, transportation or training, providing supportive services to the hard-to-employ, and providing job- readiness skills and on the job training; that the objective of Project Challenge is to decrease the number of unemployed and unemployable through education and on-the-job training and to increase the economic value of the working poor, including but not limited to workshops for participants with a long history of unemployment, job hopping, little or no work skills, use of drugs, etc.; that Project Challenge works with children and adults and offers special programs for youths from the ages of 14 through 17; that the Attention One program includes job training skills, classes on self-esteem, conflict resolution, goal- setting, job search methods, application and resume preparation, interviewing skills, work ethics, protocol, job retention skills and basic life skills; that Project Challenge also offers other job opportunity programs, such as the Construction Program partnered with the GNCRC; that the mission of the Construction Program is to enroll minority men and women with few or no job skills in pprenticeships and other educational programs to upgrade work skills and to provide a continuing source of able- bodied minority men and women as entry-level employees in the construction industries of Sarasota and Manatee Counties; that Project Challenge offers a new Play-to-Work Program for youth between ages 14 and 18 which provides the opportunity to work in and to learn the skills required for an on-stage or behind-the- scenes theatrical production; that the skills required include teamwork, punctuality, deadlines, communication skills, social skills, leadership skills, and the importance of personal responsibility for overall success of the production; that each participant will be offered the opportunity to exercise the skills learned by being placed on a job and, in addition, will take part in coaching incoming youth; that Project Challenge entered the Newtown community in 1996 and has made a great impact; that since arrival in the Newtown community, Project Challenge has worked with in excess of 350 hard-to-employ individuals and has a 40 percent success rate in job placement and job retention which no other organization has accomplished. Mr. Johnson displayed computer-generated slides concerning the GNCRC's economic development initiatives and stated that the GNCRC is excited and pleased with the accomplishments to date; that the GNCRC has developed a Business Development Center BOOK 46 Page 18774 10/18/99 6:00 P.M. BOOK 46 Page 18775 10/18/99 6:00 P.M. providing business development classes with an enrollment of 10 students in the spring semester and 15 in the fall semester of 1999; that the curriculum includes starting a business, writing a business plan, obtaining funding and mentoring; that the GNCRC has business mentors for each particular business; and displayed pictures of the Business Development Center Classrooms and mentors who work with the program. Mr. Johnson stated that another initiative is the facilitation of micro loans, such as was recently accomplished through the Catalyst Foundation for Geraldine's Greens for $1,000 and Pat's Soul Food Restaurant for $2,000; that technical assistance has been provided to: Baker's Gas Station, Sheena's Laundromat, Sheila's Soul Food Restaurant, Arnold's Car Wash, Twin's Care, and the Donut Shop; that technical assistance with licensing requirements, marketing and promotion, strategic planning, bookkeeping and accounting has also been provided to the vendors of the Open Air Marketplace; that the GNCRC is actively involved with the Florida House Institute in a partnership concerning the Urbaculture Project, which is a 19-acre brownfield site, and has provided: collaboration on funding, assistance with volunteer recruitment, recruitment of gri-entrepreneur, and assistance in strategic planning; and displayed photographs of the Urbaculture site in various stages of development and participants in the Urbaculture Project. Mr. Johnson stated that Newtown has been designated as a Main Street USA community; that $75,000 in assistance has been received, $10,000 as a grant and the balance as in-kind services; that a two-day training program has been developed to provide organization, promotion, design and economic restructuring; that a four-member Resource Team from Main Street USA visited the GNCRC for three days to: analyze current planning documents, review demographic information, interview local government and community leaders, interview business and property owners, and develop recommendations for revitalization; that the consultant technical assistance available includes: market analysis, business recruitment, public relations and advertising, real estate development, signage system design, urban and transportation design, historic preservation, zoning, and strategic planning; and displayed photographs of the Resource Team at the GNCRC during the visit. Mr. Johnson stated that another initiative is the Storefront Business Expansion Program which involves the exterior and interior of businesses and displayed photographs of the following businesses which have been assisted: Jones Bail Bonds, existing business - design consultation Post Office Building, site for Athletic USA franchise identification of investors and business development Scurry Building, retail site - business expansion Miss Suzie's Building, restaurant site = business expansion Mr. Johnson stated that business recruitment efforts have included: Athletic USA, Churches Chicken, Bojangles Chicken, Ben & Jerry's Ice Cream, Save-A-Lot Grocery Store, Blimpies Sandwiches, Pizza Hut, Texaco, and other organizations identified through the National Congress for Community and Economic Development (NCCED) i that the GNCRC has identified a priority project for retail block development on MLK Way between Links and Gillespie Avenues with the objective of developing four to five new retail spaces; that one property on the block, the Scurry Building, is part of the GNCRC's business expansion efforts; that investors and grants have been identified; that the consultant team has been identified including: the ADP Group, the Argus Foundation, Gateway 2000, Irwin Cooperman, attorney and developer, and the American Institute of Architects; that the phase of development after the business block development includes a shopping plaza; that negotiations are being conducted for a site on US 301 and MLK Way; that the rendering and feasibility study has been completed; that grants, franchises and consultants have been identified; that the shopping plaza is a longer term development; that economic development is key to development of Newtown. Commissioner Mason asked if the GNCRC had plans for the vacant lot on MLK Way between Links and Gillespie Avenues. Mr. Johnson stated yes; that the Review Team visited the site and had some suggestions for development. John Lambie, Director of the Florida House Institute (FHI), came before the Commission and stated that the GNCRC is commended for the extra-ordinary accomplishments of the past year; that the establishment and success of the Urbaculture Project would not have occurred without the support of the GNCRC staff and Project Challenge and without the physical meeting place to nourish the project; that the entrepreneurial opportunity to support the partnership of the GNCRC and FHI should not be overlooked; that the revenues realized from Farmers' Marketplace will produce a significant income stream which could help offset City support required in the growth stage. Fredd Atkins, Jetson Grimes, and Ed James, community resident, came before the Commission. Mr. James stated that the historical perspective is important and should be remembered; that similar to the discussion of Agenda Item VI-2 concerning T-Head Groins to stabilize beach erosion, BOOK 46 Page 18776 10/18/99 6:00 P.M. BOOK 46 Page 18777 10/18/99 6:00 P.M. Newtown is, has been, and will be a stabilizing force in the community; that similar to the Van Wezel Performing Arts Hall (VWPAH), which is an anchor for the art community, the GNCRC is an anchor for the new Newtown; that the historical perspective is important in answering specific questions concerning the City's obligation to fund or legally support the program; that the City has neither the obligation to fund nor the legal requirement to support the GNCRC; however, providing funding and support is right; that the lawsuit which resulted in minority representation on the Commission was filed 20 years ago; that minority representation on the Commission first occurred in 1985 with the election of Fredd Atkins as Commissioner; that the efforts of the Commission comprised of David Cohen, Jack Betz, Gilbert Waters and Glenn Rose to bring streets to Newtown should be remembered; that bringing streets to Newtown was not required by law but was right; that the GNCRC has a proven role; that the improvements to date are a benefit to the entire City; that Commission assistance and support is urged, requested and will be appreciated. Mr. Atkins stated that he also represents the Greater Newtown Street Outreach Program in partnership with the Young Men's Christian Association (YMCA), which was started by the Greater Newtown Education Committee; that the YMCA was approached and a partnership developed; that a grant was co-written; that funding in excess of $300,000 was received for a three-year program for runaways, drop-outs and locked-out young people of the greater Newtown area; that the program is an example of the possible accomplishments of relationships, coalitions and partnerships with an established entity in the community; that the YMCA recognized the need and possessed the understanding of the process and was more than willing to participate; that relationships and partnerships exist with the All Faith Food Bank, the Rotary Club, the Roy McBean Boys & Girls Club, which has received a grant for a tutorial program, etc.i That the GNCRC is the conduit for the funding of the $10,000 grant; that greater Newton would appreciate the Commission's recognition and understanding; that the Commission should do the right thing; that the GNCRC's cause is right; that the time to do the right thing is now. Kerry Kirschner, Executive Director of the Argus Foundation and former Mayor, Roland Heiser, Chairman of the Gateway 2000 Executive Committee, and Che Barnett came before the Commission. Ms. Barnett distributed a list of grants which will be pursued within the year; that an agreement was recently reached with the Department of Neighborhood Development and the United Way to pursue an important economic development grant offered through the Office of Community Services; that the deadline for application is November 15, 1999; that excellent opportunities for additional funding are available; that the Federal Register is being monitored on a weekly basis for other opportunities to match current and possibly future City funding. Mr. Heiser displayed a computer-generated slide indicating the partnership alliances into which the GNCRC has entered and stated that one of the partners is the ADP Group which provided the presentation, graphic services, and assistance with architectural planning which would equal many dollars. Mr. Kirschner stated that another partner is Michael Saunders, which has been particularly helpful with Big Daddy's, one of the City's best barbecues, and has been instrumental in securing financing, and in marketing and promotional efforts for the expansion of the various businesses in the Newtown community; that the Catalyst Foundation which was founded by Mr. and Mrs. Peter Nagle has a program to train entrepreneurs and provide loans; that previously, the Catalyst Foundation had a partnership with the Sarasota County Technical Institute but was unable to continue the partnership due to State regulations; that the Catalyst Foundation approached the Argus Foundation to learn of other programs in existence; that the Catalyst Foundation subsequently entered into a partnership with the GNCRC to teach the entrepreneurial program and provide loans to individual entrepreneurs; that successful small business owners desirous of helping others may not have had the vehicle to advance the project without the GNCRC. Mr. Heiser stated that two years ago, the Executive Committee of Gateway 2000, decided to shift from a focus solely on North Tamiami Trail to a focus to include all of North Sarasota in an attempt to produce meaningful results in the greater Newtown area; that the GNCRC is a proven perfect partner in the endeavor; that the GNCRC has developed an excellent plan as proven by the impressive results of the past yeari that other alliances formed include partnerships with the North Trail Association, the Family Service Center and Florida A & M University as well as long-range planning with the Department of Community Affairs (DCA). Mr. Kirschner stated that the Argus Foundation has a commitment to the grass-roots effort required by the Newtown community; that the GNCRC is not imposed by people outside the community but is created by the people of the community; that the community should support the effort; that for example, Fred Derr & Associates, at no cost to the City, removed the pallets which had been deposited on the Urbaculture site and which the Commission previously indicated was a code enforcement problem; that the value of the services was approximately $25,000; and referred to a graph displayed on the overhead projector indicating the leveraging obtained for City funding and a comparison of the amount of City funding, grant funding, in-kind services, and overhead expenses; that leveraging the funds can be maximized in cooperation with the City and a tightening of the organization to ensure the City Department of Neighborhood Development is working together with BOOK 46 Page 18778 10/18/99 6:00 P.M. BOOK 46 Page 18779 10/18/99 6:00 P.M. the GNCRC; that Community Development Block Grant (CDBG) funds can be obtained and 10 percent can be allocated toward the cost of operations; that the opportunity for integration of the programs is important not only for Newtown but for the entire City. Mr. Heiser stated that a considerable amount of time has been spent working with the GNCRC; that three points are stressed: training, jobs and home ownership; that a workforce could be trained which would create homebuyers, increase morale in the Newtown community and be a real credit to the entire Sarasota community; that several sources of private funds have been identified for use in the Newtown community; that one organization is desirous of bringing a vocational-technical school to Newtown; that another organization is interested in developing housing; that State funds for housing may be available to leverage local funds; that three additional years of City funding would be a minor investment in the community and would produce very good results. Mr. Kirschner stated that Don Peyton, a long time and influential member of the community, is attending the entrepreneurial program with the intent of opening a used furniture store in the community; that Danny Redden, Sr., whose son was killed by a drug dealer, now wants to return to the community and open a restaurant; that the people living in the community for many years should be supported. Mayor Cardamone asked the number of organizations on the partnership alliances list? Mr. Kirschner stated that the list includes 47 organizations and individuals; and entered into the record 110 letters from people in the community who support the continuation of the GNCRC. Mr. Grimes thanked the Commission and stated that several years ago, a meeting was called by the Mayor as a result of an article in USA Today listing Sarasota as the 13th most segregated city in the United States; that the discussion centered on the reasons and methods to alleviate the perception of the community; that the result of the discussion was the formation of the GNCRC; that core questions had to be addressed; that the formation of the GNCRC was the beginning of joint community efforts based on economics; that education is required to overcome economic segregation; therefore, education is the GNCRC's top initiative; that the Newtown community must advance from a third-world economy which requires education and equal employment; that the City's assistance is required; that the Commission is requested to allow the GNCRC the opportunity to provide the required assistance. Mr. Johnson stated that the GNCRC's. record of accomplishments has been presented; that the Commission's support for the GNCRC is required; that the City's funds have been leverage not just in Newtown but throughout the Sarasota community; that the results will be revenue sources; that a longer period than the three years of funding is the concern; that everyone will have an equity position to provide funding streams; that housing programs will provide a revenue stream; that the effort is to assure the continuation of funds in the future; that the City's assistance to leverage the funds for the next three years is requested sO the GNCRC will eventually be self-sufficient. Mayor Cardamone stated that a total of $400,000 would be provided for operating costs if 40 of the 47 partnership alliances were to contribute $10,000; that a communitywide effort to include monetary support would allow the GNCRC to progress beyond the initial start provided by the Commission. Robert Schmidt, 1750 Benjamin Franklin Drive (34236), came before the Commission and stated that most of the 7:30 a.m. Tuesday forums held by the GNCRC have been attended, which has been an educational and rewarding experience; that watching new development occur as a result of the efforts of the group has been a marvelous experience. Commission Mason stated that granting the initial request for funding by the GNCRC was unchartered territory for both the City and the GNCRC; that the redevelopment of the Newtown area requires an organized effort from the Newtown community; that the GNCRC is a vehicle for such purpose; that the City as a government entity recognizes the needs of the Newtown community; that the assistance of the GNCRC is required to accomplish the redevelopment of the Newtown community; that the City and County fail if Newtown fails; that the GNCRC's previous funding request was granted for one year only; however, one year's funding was not realistic; that the initial request included ten points or issues not easily measured; that a significant amount remains unaccomplished; that the initial efforts should be finished; that the GNCRC's request is supported; however, the amount of salaries, travel and consultant fees should be decreased; that an agreement should be developed whereby City Staff from the Finance Department and City Auditor and Clerk's Office work together with the GNCRC and the Department of Neighborhoods Development to assure City funds are appropriately allocated; that oversight is required for allocation of taxpayer dollars; that a policy should be formulated to address allocation of City funds as was directed by the previous Commission at the time the GNCRC's initial request was approved; that Commission directions should be monitored more closely to insure citizens' needs are served. Mayor Cardamone asked for clarification of the limitation concerning support of the GNCRC's funding request. BOOK 46 Page 18780 10/18/99 6:00 P.M. BOOK 46 Page 18781 10/18/99 6:00 P.M. Commissioner Mason stated that support is given provided salaries, travel and consulting fees are reduced. Commissioner Hogle stated that the concept of the overall project is supported; however, the consultant fees should be approached on a different basis; that the consultant fees requested is a major expense which could more appropriately be accomplished through in-kind services of the business community; that a small amount in consultant fees might be warranted if the business community were unable to provide an in-kind service; that the requested travel expenses should also be reduced; that the salary issue should be addressed and in accord with salary levels, raises, and reclassifications in the City; that guidance from City administrative staff is required due to the substantial raises given; that salaries and raises will be paid by the City and should adhere to current City employees' levels. Commissioner Quillin stated that the budget process has been completed; that funds have not been allocated to the GNCRC; that diverting funds from City sidewalks to salary raises will not be supported; that the community's support for the greater Newtown area is greatly appreciated; that the one-year funding granted by the previous Commission was to help the GNCRC's program for redevelopment of Newtown succeed; that the community activity and development is exciting and may be attributable to City funding for the storefront program and parking lot on MLK Way; that successful redevelopment will promote reinvestment into the Newtown community by businesses which will generate tax dollars for the entire Sarasota community; that the source of previous funding was intended to come from CDBG funds for programs and organizations which revitalize communities; that the move of the offices of the Department of Housing and Community Development cost $30,000 which was money previously intended for funding Newtown; that the Commission has allocated CDBG funds in the amount of $83,000 for removal of the wall at the Cohen Way public housing complex; that any excess could be used for additional funding for the GNCRC. Commissioner Mason stated that allocating any excess funds to the GNCRC is supported. Commissioner Quillin continued that entire community involvement is exciting and appreciated; that enlistment by the GNCRC of the services of grant writers in the area would be extremely beneficial; that the efforts and accomplishments of the GNCRC are applauded; however, the request for three-year funding after the budget has been completed cannot be supported. Vice Mayor Pillot stated that the presentation was well prepared and addressed the questions which have been posed by the Commission since the initial request for funding was made by the GNCRC, specifically: What have you done? What do you plan to do? And How do you intend to do it?; That the leadership qualities of former Mayor Fredd Atkins have been proven; that leadership from within the Newtown community is required for redevelopment of the area; that a knowledge of the problems, strengths, and dreams of the greater Newtown community is necessary; that the GNCRC brings hope to the entire Newton community, which is becoming a model for the United States with support of the Commission; that the amount requested by the GNCRC is a minor amount to invest for the desired outcome; and quoted the button presented earlier in the meeting as follows: MY CITY: I'm Part of It = I'm Proud of It! Vice Mayor Pillot continued that the button can be worn by all if continued support is provided to the GNCRC; that Sarasota is everyone's City; that the comments regarding support with modifications in the budget are respected and will be considered; however, the increase in proposed salaries is due to initial unrealistically low salaries and are sensible; that the comment concerning the lack of budget allocation is proper and important to note; however, the GNCRC's request will be supported with an open mind concerning modifications. Mayor Cardamone stated that the GNCRC's request is for approximately a quarter million dollars from a budget effective October, 1999, and approved after hearing many requests in July 1999; and asked for clarification of the budget process. City Manager Sollenberger stated that a meeting was held in April 1999 with GNCRC regarding continued City funding support; that the GNCRC was informed of the City's official position of funding for one year only; that the GNCRC was also informed any request for further funding should be made prior to the budget workshops in July 1999; that no request was made at that time; that budgets are plans based on best estimates at the time prepared; that the figures can be Elexible due to the uncertainties involved; that the budget submitted included figures based on Commission discussions and intended accomplishments; that the millage rate recommended was not the 2.1 mills anticipated as part of the eventual reduction due to fire consolidation; however, the Commission desired a rate of 2.1 mills while continuing recommended programs, resulting in a $400,000 gap which the Commission felt would be acceptable due to the conservative projections of the Director of Finance; that year-end closings have not yet been seen; however, the most recent information reflects an uncommitted fund balance of approximately $4.5 million higher than anticipated; that sufficient dollars to fund the GNCRC's request could be available; that another major potential cost to the City will be presented to the Commission in November 1999 involves the transportation concurrency exception area (TCEA) i that major consulting costs will occur due to City Staff's being unable to overcome severe turnovers in engineering personnel; that substantial funding will be required to meet the BOOK 46 Page 18782 10/18/99 6:00 P.M. BOOK 46 Page 18783 10/18/99 6:00 P.M. transportation objectives; that if the Commission chooses to support the GNCRC's funding request, the matter should be referred to the Administration for review and a report back to the Commission with the modifications suggested; that clarification is requested concerning the salary issue; that salaries should be reviewed in the same manner as currently reviewed for City employees; that City positions must be evaluated; that the funds to support the GNCRC's request must be evaluated due to the 20 percent limitation on CDBG funds for administrative expensesi; that the City has already allocated 20 percent in administrative costs; that allocation of additional City CDBG funds toward administrative expenses will necessitate the use of General Funds for City operating expenses. City Manager Sollenberger continued that the real estate market is expensive; that the office space previously occupied by the Department of Housing and Community Development on 12th Street in the Public Works building was over-crowded, under air- conditioned, leaked and did not meet optimum governmental office standards; that adoption of the budget will not preclude funding the request of the GNCRC; however, a commitment cannot be made as to the amount available until a review is performed by City Staff after receipt of Commission directive; that a contract should also be negotiated regarding specific tasks the GNCRC should accomplish; that Project Challenge is an impressive program and was recommended in the recent Financial Sustainability Study; that the funding for the 13-year dream of restoring MLK Way mentioned by the speakers may be possible; that Commission direction is requested; that an evaluation by Staff must be conducted. Mayor Cardamone stated that Project Challenge was organized prior to the formation of the GNCRC; that the City did not fund or provide funds to Project Challenge, Urbaculture or other projects listed; that the budget of the GNCRC is for the maintenance of an office in the Newtown facility without the responsibility of reporting to the Commission or the Administration to which City employees are subjected; that the partnership alliances could contribute $5,000 or $10,000 each; that the City could fund the remainder of the request; that a number of the partnership alliances, such as the Boys & Girls Club, could not be requested to provide money for salaries, postage, subscription and travel for an office program; that the Commission initially agreed to one-time funding with the intent the GNCRC would find the monies required to continue; that the GNCRC's report indicates requests to the community have been made for funding but without success; that grants may be available for programs but not for administration; that the business community, including the Argus Foundation and Gateway 2000, which supports the GNCRC has not contributed dollars; that the City should not bear the entire burden of maintaining the GNCRC's offices especially as the funding previously received was accepted as a one-time startup; that the GNCRC could continue without the requirement for budget revisions and City funds if small amounts were provided from organizations in the community. On motion of Vice Mayor Pillot and second of Commissioner Mason, it was moved to approve three-year funding for the GNCRC and to refer the matter to City administration to determine the exact amount of funding through meetings with the GNCRC and for the Administration to report back to the Commission. Mayor Cardamone asked if the City's budget can be obligated for three years? City Manager Sollenberger stated no; that the intent can be indicated; however, the matter of funding must be determined annually. Vice Mayor Pillot stated that the Commission could be supportive of the program for three years with the understanding the obligation must be determined each year. Mayor Cardamone stated that clarification was requested to avoid any misunderstandings as to funds being committed. Commissioner Hogle stated that the project is supported; however, the consultant issue should be investigated to determine help which can be obtained from the business community. Commissioner Quillin stated that three-year funding of a program which was not presented to the Commission but instead requested by letter after the budget process is completed cannot be supported; that the budget as presented by the GNCRC is not supported; that contributing unallocated CDBG funds can be supported; however, a commitment of future funds to the program based on unsubstantiated data cannot be made; that the GNCRC was requested to provide copies of grant applications made; however, none have been received to date; that individuals in the community might be available to assist with the grant applications; that the data submitted does not contain sufficient detail; that commitment of future funds cannot be supported. Commissioner Mason stated that the proposal is for the Administration to review the three-year request; however, funding for each year would require Commission approval; that BOOK 46 Page 18784 10/18/99 6:00 P.M. BOOK 46 Page 18785 10/18/99 6:00 P.M. three-years' funding will be supported in theory; however, in fact, each year the request will be returned for approval. Mayor Cardamone stated that the Administration should investigate other funds which may be available before using reserve funds; that the funding requested by the GNCRC is a large amount to remove from the reserves which are marginal. Commissioner Quillin stated that support cannot be given; that other programs and areas require funding; that the Administration should be directed to investigate available funds, which should be placed into a separate fund for various programs in the City; that the entire City must be made healthy; that the Administration should be given latitude in determining the funding available for the GNCRC. Mayor Cardamone stated that the Administration will investigate the issues of salary increases and other matters and may recommend reductions; that the requested consultant fees of $72,000 also requires review and recommendations. Vice Mayor Pillot stated that nothing in the motion, if passed, directs the Administration as to any source of dollars or the exact amount of funding; that meetings with the GNCRC and City Staff should result in a recommendation to the Commission. Mayor Cardamone stated that the GNCRC should also review the funding requests. City Manager Sollenberger stated that the suggestion of business community in-kind consulting services presents the opportunity to achieve community support and spread costs; that Staff will be reviewing costs for consulting services very closely. Mayor Cardamone stated that a personal letter will be written to the 47 organizations requesting a donation of $10,000 to the GNCRC effort. Mayor Cardamone called for a vote on the motion and requested that City Auditor and Clerk Robinson restate the motion. City Auditor and Clerk Robinson restated the motion as to approve three-years of funding for the GNCRC and refer to the Administration to determine the exact amount of funding through meetings with the GNCRC and for the Administration, upon completion, to report back to the Commission. Motion carried (4 to 1): Hogle, yes; Mason, yesi Pillot, yes; Quillin, yes; Cardamone, no. The Commission recessed at 9:17 p.m. and reconvened at 9:27 p.m. 15. NEW BUSINESS: DISCUSSION RE: ONE-YEAR FUNDING REQUEST FROM THE GREATER DOWNTOWN SARASOTA ACTION TEAM APPROVED ONE-YEAR FUNDING PROPOSAL OF THE GREATER DOWNTOWN SARASOTA ACTION TEAM AND REFERRED TO THE ADMINISTRATION TO MEET WITH GREATER DOWNTOWN SARASOTA ACTION TEAM TO DETERMINE FUNDING AND REPORT BACK (AGENDA ITEM VII-2) #3 (0446) through (0992) Linda Holland, President, Greater Downtown Sarasota Action Team, and Sandra Vaughn, and Jencie Davis, Board Members, came before the Commission. Ms. Holland stated that in June 1999 the Greater Downtown Sarasota Action Team (Action Team) attained 501( (C)3 non-profit status; that the Action Team is delighted to appear before the Commission for two reasons: 1) the knowledge funds are available, and 2) the Commission's support of grass-roots, community non-profit organizations; that one-year's funding of $64,850 is requested; that the Action Team has been organized since 1993; that information has been provided on ongoing programs in the target area; that most Action Team work is on a voluntary basis; that the request is predominantly for continuation and enhancement of present programs; that the request is for part-time staff for coordination of the programs at the Police Resource Centers in Gillespie Park and in the former Capricorn lounge presently undergoing remodeling; that the request is reasonable. Ms. Davis stated that an after-school program is currently located in the Cohen Way public housing complex and will move into new facilities upon completion; that more programs will exist in the new facilities. Ms. Vaughn stated that the Action Team is comprised of representatives of Gillespie Park, Park East and the Rosemary District; that the three neighborhoods are the walk-to-town neighborhoods; that the Park East neighborhood has been meeting weekly to develop plans; that one plan is to pursue Community Development Block Grant (CDBG) funds for a community center, housing, home improvement, etc.; that the Park East Association also has an after-school program; that funding was received from the Drug-Free Communities organization; that the Action Team has partnered with the Sarasota Volunteer Center to recruit volunteers and to acquire materials; that the County has donated computers for the after-school program; that the objective is to make all three neighborhoods safe, clean and affordable; that a BOOK 46 Page 18786 10/18/99 6:00 P.M. BOOK 46 Page 18787 10/18/99 6:00 P.M. cross-section of people live in the neighborhoods; that a program to blend the cross-section is required; that accomplishing the neighborhood programs has all been done by volunteers; that grant funding has been pursued. Ms. Davis stated that the Rosemary District is making great progress; that much new development has occurred; that residential living is scarce; that the storefronts, art galleries, restaurants, bakery, etc., are doing wonderfully. Commissioner Mason asked if the non-profit status is for the Action Team or Gillespie Park? Ms. Holland stated the status is for the Action Team. Commissioner Mason stated that contacting the Children and Youth Services Advisory Committee (CAYSAC) for future grants or funding is suggested; that participating in the next Drug Elimination grant cycle is also suggested; that the Action Team is applauded for the work performed in the neighborhoods; that the request will be supported. Commissioner Quillin stated that many grants are available; that many churches have day care or after-school programs; that contacting the Community Foundation is suggested; that National Night Out and the Bicycle Rodeo are very easy to fund; that merchants contributed postage, printing, materials, etc., for a previous National Night Out and Bicycle Rodeo at South Gate; that the Police Department has funding through the Law Entorcement Trust Fund (LETF); that Gillespie Park is wonderful; that a group has suggested organizing a soccer team at Gillespie Park; that Pioneer Park has a ball park; that many organizations exist to provide potential funding; that the Action Team's programs and ambitions are outstanding; that exploring existing funding avenues is recommended. Commissioner Hogle stated that the Administration should consider the method of staffing the Resource Centers at Gillespie Park and proposed for Central Avenue. Commissioner Mason quoted from the Greater Downtown Sarasota Action Team's One-Year Funding Proposal as follows: (1) After School Assistance and Skills Development Develop and refine student computer skills including web page development and internet accessibility. Commissioner Mason stated that web pages can be set up free of charge; that Comcast would probably cooperate. Ms. Vaughn stated that the monthly fees must be paid. Mayor Cardamone stated that the Action Team's request should be referred to the Administration for review. On motion of Vice Mayor Pillot and second of Commissioner Mason, it was moved to: approve the One-Year Funding Proposal of the Greater Downtown Sarasota Action Team, refer the proposal to the Administration to meet with the Action Team to determine funding, and report back to the Commission. Motion carried unanimously (5 to 0): Hogle, yes; Mason, yes; Pillot, yes; Quillin, yes; Cardamone, yes. Commissioner Mason left the Chambers at 9:45 p.m. 16. NEW BUSINESS: : REPORT RE: Y2K STATUS UPDATE (AGENDA ITEM VII-3) #3 (1212) through (1830) Mary Scott, Director, Information Services Technology (IST), came before the Commission, gave a computer-generated slide presentation and stated that Y2K is a programming flaw which will cause some time sensitive computer systems to malfunction on certain dates in the future; that anything depending on dates or on calculations involving dates is vulnerable; that programming is not cause for concern; that embedded chips are the concern; that elevators, telephone switches, traffic lights, small household appliances, etc. may be affected. Ms. Scott stated that December 31, 1999, rolling over to January 1, 2000, is not the only critical date, and referred to the displayed slide indicating other critical dates as follows: August 21, 1999 - Global Positioning System (GPS), a navigational system, rollover September 9, 1999 - 9/9/99 (end of input data entry in COBOL programs) January 1, 2000 - 1/1/00 (beginning of year) January 3, 2000 - 1/3/00 (first business day) = January 10, 2000 - 1/10/2000 (seven-digit date) February 29, 2000 - 2-1-00 (leap year) October 10, 2000 - 10/10/2000 (eight-digit date) December 31, 2000 - 12/31/00 (year has 366 days) December 31, 2001 - 12/31/01 (year has 365 days) Ms. . Scott stated that Federal, State and local governments have insured that regulated entities are prepared; that the City's hardware and software systems are validated and maintained regularly; that a final check will be performed on hardware and software before the end of the year 1999; that Florida Power & Light (FPL), General Telephone Electric (GTE), Comcast Cable and Sarasota Memorial Hospital (SMH) have no concerns; that the County Departments, School Board of Sarasota County and Emergency BOOK 46 Page 18788 10/18/99 6:00 P.M. BOOK 46 Page 18789 10/18/99 6:00 P.M. Management organizations are prepared; that a 14-hour window exists as the time conversion begins in Australia and a Federal. Emergency Management Agency (FEMA) team will monitor the conversion; that the State of Florida's Comptroller's Office has monitored every financial institution in Florida; that all are in compliance; that web sites are available for Y2K information. Vice Mayor Pillot asked Ms. Scott if any personal precautions will be taken? Ms. Scott stated noi that no problems are anticipated; that interruptions of power and telephone will occur; however, the interruptions will not be the result of Y2K, but rather the result of individuals celebrating the new millennium (otherwise known as "the Bubba effect"). Mayor Cardamone stated that two FPL representatives lamented having to spend New Year's Eve 1999 in the County Emergency Operation Center (EOC) during a recent visit; that the representatives indicated FPL's system has been tested by changing all the dates to determine what would happen; that no problems existed. Ms. Scott stated that most of the power and utility companies have tested their systems and anticipate no problems; that FPL indicated generators will produce 90 percent production if any problems do occur. 17. COMMISSION BOARD AND COMMITTEE REPORTS (AGENDA ITEM IX) #3 (0092) through (1118) Commissioner Mason returned to the Chambers at 10:05 p.m. COMMISSIONER HOGLE : A. asked if a Commissioner will be in attendance at the October 21, 1999, meeting of the Tourist Development Council (TDC) as Director of Engineering/City Engineer will be making a presentation concerning the City's request for beach renourishment? Vice Mayor Pillot stated that he is the City's official representative on the TDC but is unable to attend the October 21, 1999, TDC meeting; that Commissioner Mason as the City's alternate will be in attendance. Mayor Cardamone stated that the County has approved the Commission's previous request to appoint Commissioner Mason as the City's alternate with voting rights. 18. REMARKS OF COMMISSIONERS, ANNOUNCEMENTS AND ITEMS FOR NEXT AGENDA AGREED TO SCHEDULE A PRESENTATION CONCERNING "WHAT WORKS "; REFERRED THE CONDITION OF DOWNTOWN STREETS TO THE ADMINISTRATION FOR APPROPRIATE ACTION; ADMINISTRATION WILL: 1) INVESTIGATE THE GOVERNMENT SURPLUS PURCHASE PROGRAM FOR A CITY HALL EMERGENCY GENERATOR; 2) PROVIDE A WRITTEN REPORT CONCERNING THE PURCHASE OF THE INTERNET WEB SERVER (AGENDA ITEM X) #3 (1118) through (1207) #3 (1835) through (2060) COMMISSIONER QUILLIN: : A. referred to the section of the October 13, 1999, Commission Information Memorandum concerning City Hall Improvements which includes reference to the purchase of an emergency generator for City Hall at a cost of $209,465; and stated that Charleston, South Carolina, has acquired good equipment for emergency management services through the government surplus purchase program; that government surplus purchase could be considered. Commissioner Hogle stated that the Police Department has in the past acquired equipment through the government surplus purchase program. City Manager Sollenberger stated that the purchase of the emergency generator through the government surplus purchase program will be investigated. Mayor Cardamone stated that the cost for the emergency generator is high; that the understanding is emergency generators are currently scarce; however, a surplus is likely to exist after January 2000; that purchasing the emergency generator at this time is not considered essential. B. stated that Resolution No. 99R-1210 for a special appropriation for $26,346 to fund a new Internet web server in the Information Services and Technology (IST) Department was approved under Consent Agenda No. 2, Item No. 1; that an October 8, 1999, memorandum from Mary Scott, Director of IST, concerning the purchase indicated the Commission's previous request for additional information would delay implementation of scheduled tasks; that implementation of the intranet capabilities of the Geographic Information System (GIS) is not affected by the Internet web server; and requested that a report be provided. BOOK 46 Page 18790 10/18/99 6:00 P.M. BOOK 46 Page 18791 10/18/99 6:00 P.M. City Manager Sollenberger stated that a written report will be provided. Commissioner Mason returned to the Chambers at 10:05 p.m. COMMISSIONER MASON: A. stated that two requests for funding under New Business, Agenda Items VII-1 and -2 were approved and referred to the Administration for additional consideration and a report back; that expediting finalization is requested. B. stated that a conference concerning "What Works" was recently attended in Charleston, South Carolina; that good ideas for application to the City of Sarasota were obtained; that the opportunity to make a presentation to the Commission is requested. Mayor Cardamone stated that a presentation should be scheduled. MAYOR CARDAMONE : A. stated that the individuals who write the Commission's resolutions, Mayor's Citations, and other presentations are thanked; that Memorial Resolution No. 99R-1229 concerning David Cohen was beautifully written and well done. City Auditor and Clerk Robinson stated that Karen McGowan, Deputy City Auditor and Clerk, wrote Memorial Resolution No. 99R-1229. Mayor Cardamone stated that Ms. McGowan's efforts are appreciated; that Kathie Micko, Administrative Assistant to the City Commission, and City Auditor Clerk Robinson also write some of the presentations and are also thanked. B. stated that the streets between US 41 and 301 and Rirgling Boulevard and Fruitville Road should be repaved; that the condition and appearance of the downtown streets is deplorable; that many streets are paved as high as the level of the curbs, creating drainage problems; that Commission support for the Administration to take appropriate action would be appreciated. Commissioner Quillin stated that a transportation/circulation study should be conducted; that heavy construction will be occurring shortly in the downtown area; that the Administration should develop a plan and report back to the Commission; that many neighborhood streets also require repaving. Mayor Cardamone agreed; and stated that the City has a street repaving program; however, the downtown area requires additional consideration; that hearing the Commission's agreement, the condition of the downtown streets is referred to the Administration for appropriate action. C. stated that the City Attorney has been requested to prepare an Agenda request for a Commission discussion concerning the election for the at-large Commission seats; that the two at-large Commission seats could be designated as a Seat A and B with candidates selecting a specific seat for which to run rather than undesignated seats as at present; that the topic has been discussed by previous Commissions; that documentation has already been prepared for previous discussions; therefore, additional effort by the City Attorney is not required. 19. OTHER MATTERS ADMINISTRATIVE OFFICERS (AGENDA ITEM XI) #3 (2060) through (2202) CITY AUDITOR AND CLERK ROBINSON: A. stated that a joint Commission discussion meeting with the Planning Board/Local Planning Agency (PBLP) is scheduled for October 21, 1999, at 7:30 a.m. in Room 303A, City Hall. 20. ADJOURN (AGENDA ITEM XII) #3 (2202) There being no Eurther business, Mayor Cardamone adjourned the Regular meeting of October 18, 1999, at 10:12 p.m. husseca MOLLIE C. CARDAMONE, MAYOR ATTE EBI - y Ao - - BILLY E ROBINSON, CITY AUDITOR AND CLERK a BOOK 46 Page 18792 10/18/99 6:00 P.M.